Setting Up MicroGrade
Contents
1. A Tutorial For Using MicroGrade 3 0 7 For Teachers Setting Up a Class MicroGrade Tutorial Setting Up Lesson Objective Able to create a new class file input student data configure attendance and grading period components and create and edit assignment categories Review of Key Concepts Electronic gradebooks are just like traditional gradebooks except that they are much more flexible forgiving of mistakes and powerful to use Entering editing grades is applied only to selected students or assignments To select a student or assignment click on the appropriate name To select multiple assignments or students hold down the shift key and click on the desired names Choose command 3 A from the Edit menu to select all students or assignments Use keyboard shortcuts whenever possible Getting Started item Edit Windows Studer To set up a new class Open Close Open MicroGrade from your hard drive a Revert to Saved Pull down the File menu and choose New An Untitled Roster window opens see below 2 ostethtt 0 of O students visible Name 10_ Final Grade k MicroGrade Setting Up A Class Page 5 Setting Preferences You must choose several preferences related to grading attendance display and printing before MicroGrade will work properly While setting these preferences is not required at this point it is helpful to get this part out of2. Lane 943025 Ina Goodboy 943990 Cy Kologist 944195 Sigmund Fraud 945400 Karl Old 946570 Jack Ripper 947390 John Doe a ats Teny Tooney 945690 Biff Stucdwell 949340 Ben Dover 949402 Seymour Heiney 956009 Sorting by ID ascending order Roster 4th Quarter Psychology 14 of 14 students visible Total points 484 Grades to date Name OID Gm Joyce Kissup Ben Dover Jack Ripper Penny Lane Terry Tooney Sigmund Fraud Cy Kologist Seymour Heiney Biff Studvell Karl Ole kiten Cuddly SU spender John Doe Ima Goodboy 9435015 949402 947390 945025 945690 945400 944195 4228009 949340 946370 943510 940032 D4 todo 943980 Sorting by Scores descending order TAS Windows Students Scores Reports Fi To set preferences for letter grades and Grade standards Preferences for Setup Categories Roster Untitled scores Pull down the Edit menu and choose Preferences for A submenu opens Choose Letter Grades and Scores see left a Display Reports amp Sorting Letter grades and Scores p Y Student information grades and Scores window opens see right While a complete discussion of all these preferences is impossible here the following is a brief overview of the Letter grades and Scores preferences In the ensuing discussion about the preferences associated with this screen please refer back to the window on the right
3. Student attributes Choose this option and the Define Attendance Codes window opens see Define Comment codes Commont ronooc OMMeEnt codes below Define Attendance Codes Present if Tar Tardy E Setup Attendance Abbreviation JL Define Attendance codes Abs Absent Description Define your Mark Attendance TEH Tardy Excused Sus Suspended TE codes by entering Import students PCA Personal Con a ee Used 9 O Existing them in the Description field Make sure to Tru Truant Available o New FT Field Trip give each code an abbreviation MicroGrade reserves a blank for the Present code Therefore you must have an abbreviation for every other code Notice that MicroGrade also keeps track of the number of codes used and the number available in the lower left corner of the Define Attendance Codes field When finished click OK You are returned to the Roster window and are now ready to begin entering students names and IDs NOTE You can change or delete any of your codes at any time Open the Define Attendance Codes window and click the Existing radio button Click on the code you want to delete or change and proceed accordingly When finished click OK MicroGrade Setting Up A Class Page 15 Entering Students Entering student records is fairly straightforward MUD iti Scores Reports Pull down the Students menu and choose Student records
4. To set these preferences simply click the desired radio buttons see previous page In this case students names and ID numbers will be sorted low to high ascending order and students scores will be sorted in descending order high to low Examples of the different sorting options are seen at the top of the next page Reports options are chosen by clicking the desired boxes In this case the date and time that the report is generated will appear on it as well as the file name grading period and instructor s name See the tutorial on printing reports for examples of these report options Set the left margin if desired by double clicking in the box and changing the default setting of 5 inches In this case the printed report s left margin will be one inch When finished click OK MicroGrade Setting Up A Class Page 7 Roster 4th Quarter Psychology 14 of 14 students visible Total points 484 Grades to date OID Final Grade _ _ _ _ Kiten cuddy 943510 John Doe garoto Ben Dover 949402 Sigmund Fraud 945400 Ina Goodboy 943990 seymour Heiney 958004 Joyce Kiss up 943013 Cy Kkologist 344193 Penny Lane dades Karl Old 946570 Jack Ripper 947390 SU Spender 940032 Biff Stucdwell 949340 Terra Teorey 945690 obs F dedo F g0 A bes Li dor F Baza D dao A HESS D tas an F TIH dera F 2026 F td O Sorting by Name ascending order Su Spender Joyce Kissup 943015 Kitten Cuddly 943510 Penny
5. see right mR ENI Select all students 36 A I student records ii The Student Records window opens see below Notice the Add students Yi uaent attributes radio button is automatically selected Enter students first and last names as iz criza aa a Assign Comment codes well as their ID numbers in the appropriate fields Click Enter after each Setup Attendance student s record is completed In this case Jerome Howard is being added to hefine attendance codes John Doe John Doe dai that MicroGrade keeps TESS stncente Ben Dover First Jerome mocani in mumver oas Cos corner of the window When you are done Joyce Kissup a a adding students click the Finished button Penny Lane Karl Old Jack Ripper nu su Spender Editing Students Biff Studwell Terry Tooney track of your student records in the bottom left w Notes 1 gt Notes 2 Don t show Students in class CJ Edit active students After you have entered all of yomi Suge Students visible Add students Dropped students O Edit dropped students records you can go back and make changes to them if necessary To edit student records Open the Student Records window and click the Edit active students radio button see below left Select the student whom you want to edit by clicking on his or her name Make the necessary changes and click Enter In this case Jack Ripper s phone number was added in the notes field
6. categories Grade standards 6 radio button is automatically selected When you are finished defining your Preferences for gt assignment categories click OK Setup Categories SE Category title Abbrev You are returned to the Roster window Research Analysis In Class 0 Notice that when you now pull down the Edit Project 100 menu your categories appear under Setup O Single assignment category H Extra credit category Categories To access a category simply Number of low scores to drop lo choose it from the menu see next page You can also make changes to your O Edit existing _ Enter o Add categories O Add assignments Grading period total points 100 Category Homework gt Categories used 5 available 11 Assignments used 1 available 127 Pull down the Edit menu and choose the category you want to edit see right In MicroGrade Setting Up A Class Page 13 categories To do so this case the category Project will be edited The Categories window reopens see below Notice that now the Edit existing radio button is automatically selected and the selected category Project appears in the Category title field Make any desired changes and Cds Rian dade click Enter When finished click OK receno Tor Setup Categories Homework 0 NOTE You can also delete categories from this window To do so
7. des for individual assignments see your manual for details In this example the grading scale is as follows 100 90 A 89 80 B 79 70 C 69 60 D 59 0 F There will El Dan t show grade symbols ings be no pluses or minuses assigned to letter LJ Curve this assignment fae ie ada grades When you are finished click OK Em E E D Em NOTE You can choose whether you want grades to be determined by percentage scores or raw scores In most cases you will want to choose the former MicroGrade will NOT let you choose both options to determine grades you must choose one or the other Setting Up Grade Categories Setting up grade categories allows you to define the categories for assignments e g homework tests etc You must set up categories before you can create assignments and enter students scores To set up assignment categories Pull down the Edit menu and choose Setup Categories see right The Setup Categories window opens see below The exact configuration of this window will depend on the preferences you chose in the Letter grades and Scores window see page 8 In this case grades are determined by total points Enter the assignment in the Category title field and click Enter after each entry Notice that MicroGrade keeps track of categories used as well as available categories in the lower left corner of the window Notice too that when this window is first opened the Add
8. etup Grading Periods Psychology 2 Average Grading Periods General export Pull down the File menu and choose Select Grading Period 10296 classes Set Password A submenu appears see right Choose Psychology the Page Setup first grading period hail MicroGrade Setting Up A Class Page 11 Setting Your Password Optional If you are concerned about the security of your gradebook you have the option to use a password to open files If your files are safe from student access this step is really unnecessary To set your password Pull down the File menu and choose Set Password see right Te Edit Windows Studen New Open 2 Close The Set Password window opens see below Enter your password in the save i i i Save as provided field and click OK Revert to Saved Select Grading Period d Setup Grading Periods Average Grading Periods Set Password A password controls access to a MicroGrade file Without the password you will not be able to use the file in any way General export Set Password Be sure to record the password in a safe place MY Page Setup Quit You are asked to verify your password by reentering it see below Notice that dots appear in the field instead of letters This is to protect your password from prying eyes Click OK The next time you open a MicroGrade
9. file you will have to enter your password SO DON T FORGET THE SUCKER E ee O pan aan To change or get rid of your password verification Pull down the File menu and choose Set Password sx 4 The window below opens and you must enter your old password Click OK The Set Password window reopens see top left To delete your password simply click OK without entering a new password in the field To change inn ee for verification before changing it your password repeat the process used to create your original password ok J Setting Grade Standards Setting grade standards is the same as defining your grading scale To set the grade standards Windows Students L Undo Pull down the Edit menu and choose Grade standards see right The Class Grade Standards window opens see next page If you wish change Grade standards p 6 the default grading scale 90 80 70 60 etc If you want MicroGrade to assign Preferences for b pluses and minuses to grades click on the appropriate boxes and enter your Setup Categories 3Y MicroGrade Setting Up A Class Page 12 desired cutoff number or percent If you do Class Grade Standards o E Score Students Letter Total points 0 Cutoff Cutoff with grade E NOT want letter grades displayed click the Don t show grade symbols ngs box esa Montane Notice that it is in this window that you can curve gra
10. for visual MicroGrade 4 E The Preferences for Letter Preferences for Letter grades and Scores Base final grade on O Percent weight of catsfassigns amp Total points of assignments C Relative weight of cats amp assigns Relative weight of assignments Scoring options Score Entry Warnings LI Grade cutoffs with 1 decimal gt Score is changed Use rounded percent scores Score exceeds man by lo O scores with 1 decimal Incomplete options Unscored options Incomplete students geto z Unscored students get jo e E on partly scored assignments O on or after assignment date Exclude from statistics Incomplete INC Unscored 2 J Excused e Dropped d MicroGrade 3 0 5 Preferences DK Setting Up A Class Page 8 references For a complete discussion of advantages and disadvantages for each choice please refer to the MicroGrade user s manual Click the desired radio button under Base final grade on to have MicroGrade determine how your students grades will be determined In the example on the previous page students grades will be determined by total points Under Scoring options click the desired box to Roster 4th Quarter Psychology 14 of 14 students visible Total points 484 Grades to date determine how scores are displayed In this case Same OID Final Grade a i a Joyce Kissup 943015 ar A Li there will be no decimal points in students averages Ben D
11. ly For name order first name first or last name first click the desired radio button For the other options click in the desired box es In this case information will be displayed in 12 point Helvetica the order of students names will be first names first asterisks will appear beside changed scores letter grades will appear beside percentages and assignment Statistics will be displayed The resulting output is seen below Notice that the names and scores for this particular assignment are displayed in 12 point Helvetica students names appear first name first Karl Old has a changed grade and assignment statistics are displayed in the window above the names and scores NOTE The underlined student Karl Old indicates that he is the selected student Scores 4th Quarter Psychology Category Homework 269 Assignment Quest p 155 3 10 Fully Scored Average 5 37 55 Th F Median 7 70 C StdDew 4 29 42 9 kiten Cuddly 943210 fms C Kiten Cuddy 943510 TED E John Doe qd fo fo O23 F Ben Dover 949402 100 A Sigmund Fraud 94 400 fOr C Ea Ira Goodboy 943990 25 F Seymour Heiney 950009 125 F Joyce Kissup 943015 10036 A Cy Kologist gq44195 10026 A Penny Lane 943023 10026 A Karl Old 9462 70 oles E Jack Ripper 947390 SUS A SU Spender 940052 25 F Biff Studwell 949340 fe Terry Tooney 945690 25 F E Sort order preferences determine the order in which students are displayed and by what criterion
12. mbers If you choose MicroGrade it can all lower As EntereD assign numbers either sequentially or randomly In this case students IDs are required and SS Scores 4th Quarter Psychology will be manually entered The resulting output can E be seen in the window to the right kiten Cuddly 943510 TU C John Doe a E 7575 0 F 4 Ben D 949402 10085 A Open the pop up menu for Name Format and oman eed q45400 702 C A Ima Goodboy 9435980 OF F select accordingly In this case the first letter in Seymour Heiney 958009 0 F Joyce Kissup 943015 100 A fj Cy Kologist 944195 100 A students first and last names will be automatically oe oe oia os Karl Old 9465 70 a0 E capitalized When you are finished click OK Jack pear ee a aU spender 940032 Oe F Biff Studwell 949340 T0 C Temy Tooney 945690 O26 F Setting Up Grade Periods You must determine the number of grading periods you want MicroGrade to track In this example two grading periods Psychology and Psychology 2 will be set up for a semester class in senior social studies If the class were a year long then four grading periods would be needed To set up two grading periods TiS Edit Windows Studen Nem Pull down the File menu and choose Setup Grading Periods see right The setup Grading Periods window opens see below Open Close Save save as Revert to Saved Setup Grading Periods Grading Period Name Psychology Ins
13. mments at First name current grade is P ercentOyverall Grade For this reason First name is a mental giant any time With the Define Comment codes USS eee eS ee ee ee eee window open click the Existing button and select the comment that you want to edit or delete Make the desired changes and click the Enter button or click the Delete button to delete the comment Click OK when finished remaining Si inter Edit O New Existing SAVE YOUR WORK AND MAKE A BACKUP COPY ON A FLOPPY DISK ext Using your gradebook MicroGrade Setting Up A Class Page 17
14. nt s for your report and insert it them in the report To create comments Pull down the Students menu and choose Define Comment codes see ERMEEDEM scores Reports ff E e Select Students 36 F right The Define Comment codes window opens see below Notice that Select all students fA the New radio Student records 36 R Student attributes Define Comment codes General gt Student ie button is First name s curent grade is Za E pr this reason i Define Comment codes a automatically Assign Comment codes Motes 1 Motes 2 Class rank selected Setup Attendance Attendance Codes Define Attendance codes Mark Attendance SE Pi Use the pop up menus to insert the appropriate fields In this case a positive and a negative comment are being created Both comments use the Codes used Nalata it Furstinga remaining 32 Delete Edit New Existing student s first name from the Student pop up menu and the student s overall percentage from the Scores pop up menu There is nothing needed for these comments from the General pop up menu Click the Enter button after you compose each comment When you have finished composing your comments click OK The two comments can be seen in the window below Define Comment codes First name s curent grade is PercentOverall Grade For this reason First name is a chucklehead You can change or delete your co
15. over 949402 que A E i Jack Ripper 947390 79 E The resulting output can be seen in the window to the Penny Lane 943825 78 C Terry Tooney 945690 Te i Sigmund Fraud 945400 320 HEH Li right HINT you will probably save yourself lots of a IEEE GE D arguments with students if you do NOT display a area sado Karl Old 946570 58 F decimal points Kitten Cuddly 943510 562 F SU Spender 940032 dedo F John Doe qd todo dera F Ima Goodboy 943980 3525 F For Incomplete and Unscored options you must decide whether to have MicroGrade assign a zero to students with unscored assignments and or incomplete scores In this case MicroGrade will assign a zero to students with missing work By choosing these options students are not misled ES about the effect of missing or incomplete Category Homework 269 E Assignment Quest p 155 3 10 Fully Scored assignments on their GPAs They can clearly see that incomplete work will turn into a zero and have kitten Cuddly 943510 70 O John Doe Q47a7S OMS F i i i i Ben Dover 949402 1002 A a negative impact on their grades In the window a eae o ii muie Ima Good 943980 O36 F to the right there are no missing scores If there Seymour Heiney 958009 E Joyce Kissup 943015 100 A were O would be replaced by a question mark cy Kologist 944195 100 A Penny Lane 94 ana 100 A i Earl Old 9465 70 a B However the student s grade would remain the a o A i i A E SU S
16. pender 940032 Uz F same since MicroGrade is configured to interpret Sms a ace Teny Tooney 945690 O26 F a missing score as a zero Click the desired box es for the Score Entry Warnings In this case MicroGrade is configured to display alert windows whenever a student s score exceeds the maximum score or whenever a student s score is changed see examples below The maximum score for this Ben Dower has a score of 8 assignment is 10 Do you want to give Change it to 6 a score of 11 Click the desired box es under Exclude from statistics These options are fairly self explanatory When you are finished click OK MicroGrade Setting Up A Class Page 9 To set preferences about students Windows Students Scores Reports Fi Roster Untitled Pull down the Edit menu and choose Preferences for A submenu opens see right Choose Student information The Student Preferences window O vada tanc eee opens see below Preferences for d Display Reports amp Sorting Letter grades and Scores Setup Categories Y A Student information Student Preferences If you want to require CJ Student ID required i IDs generated student IDs click in the box de Manually O Auto random gt Auto sequential from t If you require IDs you then need to determine whether you or Name Format Word Caps i ALL UPPER MicroGrade will assign ID nu
17. see below left Notice that his phone number now appears in the Student Summary window when we scroll to his name see below right NOTE You can prevent student notes from being shown in the Student Summary window Simply click the Don t show box above the notes field Student Records gt gt gt Summary 4th Quarter Psychology onn ne ID 947390 Grade Average 383 484 79 C Sigmund Fraud Ima Goodboy ID number 947390 Seymour Heiney Homework 269 average 185 269 69 D Joyce Kissup Seligman Article 25 0 F E Cy Kologist Quest p 343 11115 Oe F Penny Lane f Quest p 343 29018 vos Karl Old ww Notes 1 O Notes 2 Don t show Quest p 343 3 23 72 C Jack Ripper poo 4321 Quest p 155 3 1 0 90 A Operant Conditioning 40 pore B au Spencer Quest p 155 21 9 100 4 Biff Studwell 100 A Terry Tooney T Questions p 307 14 O88 F Freud Thought Guest 30 tise C 3 Edit student attrs Article Direct Dreams 25 100 A Students in class ia Edit active students Questions p 2 fo 24 ive C Students visible O Add students Article Brain Waves 2 gt 100 A Dropped students Co Edit dropped students MicroGrade Setting Up A Class Page 16 Defining Comment Codes MicroGrade allows you to create customized grade and attendance reports for individual students more about this feature in the printing reports tutorial You can create customized comment codes choose the appropriate comme
18. select the Tests 0 category you wish to delete by clicking on it and then click the Delete ein a Project 100 button An alert Research Analysis t0 Homework 0 Category title Abbrev Tests 0 proj window appears Quizzes 0 Mau score Date Do 0 asking you to confirm your choice see Er ay y Research Analysis 0 below Click OK and the selected category is EJ Single assignment category O Extra credit category deleted o Edit existing Enter j O Add categories sita 4 Grading period total points 100 Category Categories used 6 available 10 Assignments used 1 available 127 Lok Delete all assignments in category Project Setting Attendance Dates You can easily keep track of students attendance A REAL SWELL FEATURE But first you must configure attendance periods and codes to enable MicroGrade to do so To set attendance dates I amp Pull down the Students menu and choose Setup Attendance see right Aine Scores Reports An attendance start date window opens see below Enter the appropriate date and click OK Student records Student attributes Define Comment codes Assign Comment codes The Setup Attendance window An attendance start date is required to opens see next page establish attendance tracking Attendance can be tracked for 365 days beginning with this date Impor
19. t students Attendance start date 4 11 94 MicroGrade Setting Up A Class Page 14 Setup Attendance ___ Set the date of your last class by clicking Grading Period 4th Quarter Date of first class 4 11 94 Date of last class 6 53 94 d the appropriate field and entering the Class meeting days Sunday Monday Tuesday Wednesday Thursday Friday Saturday E E E E L desired date In this case the last class is on 6 3 94 Non School Days Description Confirm that your class meets five days a Center atata week by making sure the Monday Friday Used 2 O Enisting boxes are selected it is the default Available 34 5 New Attendance start date 1 31 94 end date 2 2 95 setting Define Non School Days by entering the date and brief description Click Enter In this case there are three non school days in this grading period 1 senior skip day on 5 27 b Maney s birthday on 5 29 and c Memorial Day on 5 30 When you are finished click OK Description cannot exceed 15 NOTE If your non school day description is more than characters fifteen characters long you see this alert window Setting Attendance Codes Next you need to define your attendance codes MU it Scores Reports Stu Mts Pull down the Student menu Notice that after you set up your attendance Select all stuc the Define Attendance codes option becomes available see right Student records
20. the way so that you do not forget to set them later on To set preferences Pull down the Edit menu and choose Preferences for A submenu opens Choose Display Reports amp Sorting see below Sie Windows Students Scores Reports E Grade standards Preferences for Preferences for gt Display 8 Letter grades and Scores student information Setup Categories EF The Preferences for Display Reports and Sorting window opens In the ensuing discussion about the preferences associated with this screen please refer back to the window below for visual references Preferences for Display Reports and Sorting Display options Report options Font Include in report headings size 12 Point E Date EdTime File name Grading period Instructor e John Smith Smith Mary z Mark altered scores with E Show category letter grades Left margin 1 0 inches x Show assignment statistics Sort order for Student name de A Student ID SCOres E C Use international sort MicroGrade 3 0 5 Preferences MicroGrade Setting Up A Class Page 6 Display options allow you to choose the font font size and name order in your display and reports In addition decide whether you want MicroGrade to mark altered grades and show letter grades and assignment statistics To determine the font and font size for your display and printed reports open the pop up menus and choose according
21. tructor name Dr J Kevin Maney Select Grading Period Setup Grading Periods Average Grading Periods General export Average classes Set Password garde Ee Page Setup Quit Fill in the name of the grading period and your name If you chose this option in the preferences window then both will appear on printed reports The first grading period is now defined Click the New button MicroGrade Setting Up A Class Page 10 An alert window appears asking if you want to save your first grading period Click Save ti te Isac in grading period Psychology of class file Untitled The standard Macintosh navigational window opens i rings see below Use ii to determine where on your hard drive you want to save your new class file It is here that you also give your file a name In this case the file s Do you want to save changes name is Psych 2 to indicate that it is second hour sae Psychology When you are finished click Save After your file is saved you will be presented with the J Apple Extras E window below It is here that you duplicate everything you ca o want from the first grading period to the second grading ai period In this case everything is duplicated except Ee SETE assignments and student scores Naturally a new grading Psych 2 period means new assignments and scores When finished click OK D
22. uplicate the following information from the current grading period Anew Setup Grading Periods window opens see below VEsyenologyl A Preferences Notice that the instructor s name is already filled in Give the BJ Categories new grading period a name different from the first grading Ea fu res period and then choose the options from the first grading period T that you want duplicated to this grading period In this case the PR a Ge admas new grading period is titled Psychology 2 to indicate it is the Cr grading period for the second quarter Reports Page Setup Window Positions and Student Selection used in the first grading period will also be used for this grading period When finished click OK Setup Grading Periods Grading Period Name Psychology4 NOTE If you were setting up a third quarter grading Instructor name period you would click the New button and repeat the Ae raur oana Reports above process If you make a mistake you can also EJ Use Psychology Page Setup Esse csuenoioguy indo rosions delete a grading period from this window EJ Use Psychology Student Selection conser Co AES Edit Windows Students Scores Rep New N ster Psycholog Open 0 O You are returned to your roster window Notice that now oe instead of being untitled the window displays the name you ae eo gave the second grading period To return to the first grading lerem ITU period S
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