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the BHAS™ User`s Manual.

1. Note This user has no certifications These are the fields of the record that can be edited PRAED ID Photo 7 First Name Reed Last Name Richards BirthDate 07 14 1954 Status Gender Male User Name RRichards Secret Question Secret Identity Secret Answer Mr Fantastic E mail Address RRichards therapyscience net Mobile Phone Regular Phone 456 582 8974 User Create Date 7 22 2014 5 29 13 PM Last Updated By ones Last Updated Date 7 22 2014 5 31 34 PM Password Updated Date 7 22 2014 5 29 13 PM Add User Location Role Add User Certification Change Password Reece Certifications AGENCY EFFECTIVE DATE EXPIRATION DATE Washington King County RSN All All RSN Administrator 01 06 2014 12 31 2015 Figure 28a View User Screen e Select the Add User Certification button from the lower center of the screen BHAS User Manual v1 0 May 2015 Page 81 of 108 TECHNOLOGY CORP e The following screen will display Add Certification for Reed Richards These are the fields of the record that can be edited Certification 2507413 Cartfication CANS Certification Expiration Date 9 1 2017 Ei indicates required field Figure 28b Add Certification Enter correct data Select the Save button at the lower left of screen The Administrator will return to the user Demographics page Select the Add User Certification tab at the bottom left of page The new information w
2. v na v j q sola p ef Ww i k i ARE pA cial p FT a a Ama RFE a imme ge PEN emaa Mee zi dich kon hee ae Bia Change Password re m oh ap ne zi vit y m to SS Sarthe Nii a E a See tame macaan wre Poe aL ae ae of oj eg Bnd Bene t S Pci charcoal blue M4 WA Administrator Administrator Client Home View Bert Sesame To search type and hit enter News These are the fields ofthe record that can be edited Documents ammm El First Name Bert P1 D Indicator No Log Out a LastName Sesame Client ID 2564321 Middle Name Gender Male Birth Date 3 13 1999 Eeue Caregivers Assessments AGENCY EFFECTIVE DATE EXPIRATION DATE Washington Peninsula Sequim Location1 Hello Kitty 07 01 2014 07 30 2020 Figure 10e View Client Page BHAS User Manual v1 0 May 2015 Page 27 of 108 RER e This action will display the demographic information to verify if this is the correct client From this screen the user can o Edit Client Demographic Information Add Location Add Caregiver Add Assessment View Edit Locations View Caregiver History View Assessment History View Client Reports and or Complete Edit Open Assessments O O 2 O30 0 e lf this is not the correct client the user can o return to the previous screen to review the other possible results o revise search data to the search text box o addanew client How to Add a Client e Log in to the system using an account having permission to add new clients A
3. BHAS User Manual v1 0 May 2015 Page 63 of 108 TECHNOLOGY CORP BHAS Users How to Conduct a Global User Search A Global User Search is available on the State RSN and Agency Administrative levels Figures 20a 20d e Select the Administrator tab in the menu bar of the screen e Select Global User Search at the top of the drop down menu gt R y ea A a a a GP ot a ee em Koga Ye SA SONATA A tance A K a I EAN LI oe PESTS zi b Paen pA ate eey L al degre twp mene Be een a om ie Lt th wan AY Eray tire Airasta Cont Reporta Cocurwats BHAS Users manual Log Ou DHAS has baen Crested as Ihe tathiology appt ation home lo Support me Cuk and Agolestent Needs anc Stlrengts CANS toot BHAS is an imeracive wed ste mal Coasts assessment informadon and produces reports The system cakulates algomhms or decision model thresholds 1o eiiorm ea belty Getermenahons and produce new individual and aggregate reports BHAS Traireng anc Support C amp k Here for me BHAS Manual General informabon For general inforadon about ihe CANS mplementabor contact Conme Egor CANS Screen Age O 4 CANS Screen Age 0 4 Avy 10 2014 CANS Ful Age 0 4 CANS Ful Age 0 4 Ady 10 2014 CANS Screen CANS Screen Se Ady 10 2014 CANS Ful 5 CANS Ful Se uty 10 2014 Please contat the BHAS Help Desk for questions and support below Berle eed POH Tereon Corporation Al Aga Aanerved Hein Desk teris Figure 21a Glo
4. Ca More than 12 months ago a 0 CE PE o Pa oy S D D O C1 More than 12 months ago Never g Ever Dont know Most recent involvement in in D Behavioral Rehabilation Services is oO Foster Care a O Other Chikrers Administration Services CPS FRS Child Welfare ie D Juvenile Justice Arrests Frobation Detention D ia Juvenile Rehabilitation JERA Institution Parole Dispositional Alternatives 5 D Special Education 5 E Development Disabilities Administration i D Substance Abuse Outpatient Treatment ia D Substance Abuse Inpatient Treatment ia D Substance Abuse Detox 5 ia Wental Health Outpatient Treatment Non RSN G in Mantal Health Outpatient Treatment RSH i D Mental Health CLIP O Mental Health Other Inpatient Treatment Psychiatric Hospitalizations Stata Hospitals 5 cy Mental Health Crisis Service G D SchookEased Behavioral Health Services ia D Tribal Behavioral Health Service Dont know Most recent receiving medication for Ia 1E Psychotic symptoms such as hallucinations or delusions such as Charpromazine Thorazine Haloperdol Haldol Perpheazine Fluphenazine Risperidone Risperdal Olanzapine 7yprexal Mood disorders such as Fluxetine Prozac Citalopram Celexal Sertraline Zoloft Paroxetine Paxil Escitalopram Lexapro Wenlafaxine Effexor Lithium Anxiety such as Clonazepam Klonopin Lorazepam Ativan Alprazolam Aanax
5. at this time The Administrator responsible for adding the user is also responsible for assigning level of system access If there are questions regarding your user name password or user profile contact your administrator first If the problem is not resolved please contact the BHAS Help Desk A user can also reach the Help Desk by selecting the Help Desk link at the lower left of the Home screen The initial Login Page can be seen below re a eee m SE ae a S RR CON ary x p OE oe z 7 m gig PoP repre y ENASI a Aai De See CORA EA SSR S O E E i OR a Sap arte RAS a W ENA ERIE Se Pe AO 4 E E f g Aol Bee a Baus eo Pete Ate h 5 ai E i rn a T F KA EN Mia p HTL i T ar pet A h L h A NEIN Pie ren Nr te esr AE RE ary ieee SR ye ey er apni gare Nye e ae ar pay aA TLE Bow 5 3 A Si j Bex y a os Lani pi wai h ee arated e p oo Fa NE R an A MST SH Ce a a a enw id ae a a tne is atg nm 4 7 Login Information Forgot Password 2012 2014 RCR Technology Corporation All Rights Reserved 9 j rA Help Desk 844 620 5987 or 317 308 7106 R lt R Figure 2 Secure Login Page BHAS User Manual v1 0 May 2015 Page 10 of 108 secure Login BHAS secure login utilizes a 128 bit encryption technology which allows for all data transfers inside the solution to also remain encrypted All information on the web pages Is inaccessible without being fully authenticated How to Hand
6. Add Client Page e Please enter all of the required data for the new client e lf you select Cancel the demographic data entered will not be saved and the client will be deleted e Please select Save in the bottom left corner e The following screen will display Hello Kitty HKitty abctherapy com Mom Seg tee RS ES fi a we z a aN tea Coen aay r AT WOE DS digs Rei c hen SSR FEN ah eps Re a SIR a 2 i y i Location All eh ei ee Yo We cae Sees fl a aA i a Ba AAE Bek Ari a a p aber sty kA M ait AA A ATA Sago pa hi ad ics Bie te s ae vis ma Tae ii din donate 24 7 hi hange Password y sre ne pe te Pa Soe Tie Mateo a gt 4 5 Stak E RNS nO aS ar PRE NW G gt a A Be ge ah en tee OM oe ve charcoal blue Wd RCR Administrator WA Administrator Administrator Client Home Edit Location for Barbara Ann Bunny News These are the fields ofthe record that can be edited Documents Log Out RSN Grays Harbor RSN v Agency Behavioral Health Resources Hi County Hoquiam 7 User Hello Kitty x Start Date 6 10 2014 indicates required field Figure 11c Add Client Location BHAS User Manual v1 0 May 2015 Page 29 of 108 RER e n most cases the Client s location will be pre populated according to the location of the user e f the user has more than one location in which they have privileges you will be requested to select the location of the client e
7. Unsuccessful Client Search e The following screen will display for a successful search BHAS User Manual v1 0 May 2015 Page 26 of 108 JER TECHNOLOGY CORP SERRE cca ET SP pe eg S coe Hello Ki ie Se ATR Mt Pins A DP came a eats Ra Sis eta et itty Lab si Ar hae oe ary A ry sa ew 5 HKitty apy com E K i a 7 os Location All on i e a 1 AAI Fn cool apenas ta Ts SOA ae OE Nomen Ney VEA Change Password charcoal blue b WA Administrator Administrator Client Home Clients News Documents CUENT ID FIRST NAME LAST NAME MIDDLE NAME BIRTH DATE ZIP CODE P1ID LOCATION COUNT ASSESSMENT COUNT Log Out 2564321 Bert Sesame 03 13 1999 256854413 Ernie Sesame 03 13 1999 Figure 10d Client Search e To protect client privacy the search features will display only the clients that match the users agency or agencies where he she has privileges Data Entry Personnel Clinicians and Agency Administrators will only see clients within the assigned agency RSN Administrators and State Administrators have access to multiple regions and agencies across the state according to jurisdiction e Due to the search parameters the results may yield more than one possible client match e Select one of the clients in the results screen by clicking on the record e The following screen will appear Seles 7 n a EAS A ea o SA Sen ree ple Hello Ki apy com Location All ER 2 os 5 gt y ms m i
8. DSM Condition Name DSM 4TR Condition Code DSM 5 Condition Code Condition Name Source select item T indicates required field Save Cancel Figure 34c DSM Diagnostic Codes BHAS User Manual v1 0 May 2015 Page 100 of 108 TECHNOLOGY CORP e Complete all require fields e Select Save in the bottom left of the screen e The data will populate the database Referrals e From the menu bar on the Home Page select the WA Administrator tab e Then select Referrals A A EI Da E EN orea s i e Dn ee re m y x crys N Sr oe Wn ay 1 RE es Si or n gt we tr ak apt i ek f S hie A 6 i t pi irai ned K chartoal but WA Adowastator Adret tor Oeri Merge Chant Records BHAS User s manual Log Ot OGM STR amp 5 Codes created as the technology application home to support the Child and Adolescent Needs and Strengths CANS vo fh imtersctive wed sze that Collects assessment information and produces reports The system calculates algorithms or hreshoics to inform eligibility ceterminations end produce mew individual and aggregate reports BHAS Training and Support Click Here for the BHAS Manual General information For general information about the CANS implementation contact Connie Egolf CANS Sireen Age 0 4 CANS Screen Age 0 4 July 10 2014 CANS Ful Age 0 4 CANS Full Age 0 4 July 10 2014 CANS Screen CANS Screen e July 10 2014 CANS Full 8 CANS Full 8 Juty 10
9. Ra SS T AN BT a Y p r Lizwe Msikinva e Sey Si ed ode Ohy TS Lip a pe CR Ada ee Se ie Re eoj a aR a a aiii EAF z x t Li AMELA A F eh ta ee a a so eT Ses of at id charcoal blue ed WA Administrator Admirestrator Global Chent Search _ Home Upload Document News Upload News Documents Merge Client Records BHAS User s Manual Log Out A heen created as the technology application home to support the Child and Adolescent Needs and Strengths CANS Referrals an interactive web site that collects assessment information and produces reports The system calculates algorithms or thresholds to inform eligibility determinations and produce new individual and aggregate reports Export Location Stack g and Support Click here for the BHAS Manual ation For general information about the CANS implementation contact Connie Egolf Child and Adolescent Needs Assessments Click here for latest versions of CANS Tools Please contact the BHAS Help Desk for questions and support below Figure 37a Selecting Export Client Data ee BHAS User Manual v1 0 May 2015 Page 104 of 108 ER TECHNOLOGY CORP e The following screen will display CLIENT ID FIRST NAME LAST NAME 87 46 Tuesday Afternoon Merrilee Baker Anita Bath Anita Bath Include Consumers Include Locations Include Assessments 4 Include Caregivers 4 Figure 37b Export Client Data e Select the client f
10. eS charcoal blue bd WA Administrator Administrator Client Reports Home Edit Rosetta Suarez News These are the fields of the record that can be edited Documents First Name Rosetta P1 ID Y N Log Out P1ID 213654256 Last Name Suarez Client ID ght8765678 Middle Name Birth Date 6 17 2003 indicates required field Gender Female Figure 14b Edit Client Screen e Enter Change required information e Select the Cancel button if there are no updates or to discard changes not yet saved BHAS User Manual v1 0 May 2015 Page 36 of 108 e The Delete button is not available for any client that has an assessment attached to their record e Select the Save button to update the information e The following screen will display View Rosetia Mara Suarez To search type and hit enter These are the fields of the record that can be edited FirstName Rosetta P1 ID Indicator Yes Last Name Suarez P1ID 213654256 Middle Name Maria Client ID ght8765678 Birth Date 6 17 2003 Gender Female Add Client Add Location Add Caregiver Add Assessment Locations Caregivers Assessments AGENCY EFFECTIVE DATE EXPIRATION DATE Washington Peninsula Sequim Location1 Hello Kitty 07 10 2014 07 17 2020 Washington Peninsula Sequim location 2 Hello Kitty 07 01 2014 07 31 2020 Washington Peninsula Port Angles location 3 Hello Kitty 01 14 2013 06 20 2014 Figure 14c View Client Screen with Mid
11. Chapin Hall via services from RCR Technology Corporation Inc Website Description The Washington BHAS solution website is described by grouping parts of the website into sections that provide specific functionality e g searching for a client The user permissions security and access to different components of the website is maintained by BHAS Help Desk and implemented in the website behind the scenes The system is designed to enable different users the ability to access different parts of the website based on the security profile created during the registration process Consequently some users will have different menu options than others The BHAS Help Desk is available and can be called between the hours of 8 00 AM and 5 00 PM Pacific Time Zone Monday thru Friday toll free at 844 678 5709 for assistance The following sections describe each component of the website in more detail The Home Page is designed to provide general information about BHAS All information available on the website is HIPPA protected information and not available to the general public The Home Page available after login provides a central place for relevant resources news and document pages that are available to local agency regional and state employees This area will be expanded as appropriate but will always contain the official and current versions of all the assessment tools training materials and technical support information The web add
12. Client View at the lower left of screen o If the user exits the assessment without selecting one of these options the data will not be stored e Assessment will Save if incomplete but it will not close e The following message will appear save and Proceed to Diagnoses Are you sure that you want to leave this page without completing If Ves then you may have to come back and complete the assessment before closing it Figure 18g Completion Message e Selecting Cancel will return user to the assessment e Selecting OK will allow the client to proceed to Reported Diagnosis page e The following screen will display BHAS User Manual v1 0 May 2015 Page 53 of 108 B R a 4 l Reported Diagnoses DX for Michaela Johnson CANS Screen 5 DSM 3 Primary Diagnosis Adjustment disorder unspecified 3099 3099 Secondary Diagnosis E a Third Diagnosis EE M Oo o Fourth Diagnosis i Oo o Fifth Diagnosis Sizu o i DA01 0 Diagnoses clear 3 Cant accurately diagnose chiks behavioral health conditions DxX02 0 Behavioral health problems began in last 6 months due to clear stressor 3 Problems ongoing expected to continue into adulthood 2 3 Diagnostic Certainty D D Prognosis O Oo Oo Save amp Close Assessment Figure 18h Reported Diagnosis Page e The user must enter a primary diagnosis o Selections of additional di
13. Corporation All Rights Reserved F j Help Desk 844 620 5987 or 317 308 7106 R R TECHNOLOGY CORP Figure 6b LogIn Information Page General Page Layout All pages in the website follow the same basic layout seen below ito ie j fa aes j Npe FA At ae cre AA cmon Se ge ee a Martha Stewart SAD SS yen a ay eae ae eee Ke ee PN mstewart homeremedies com 4 r i 2 o Location All Al ah MIN Eih fe mB ei al Shy ek ge IE OE Ra Hormel gy 3 _ Change Password Administrator Client Reports CANS Certification will expire in 14 days Home View alert details News Welcome Home Documents Log Out BHAS User s manual BHAS has been created as the technology application home to support the Child and Adolescent Needs and Strengths CANS tools BHAS is an interactive web site that collects assessment information and produces reports The system calculates algorithms or decision model thresholds to inform eligibility determinations and produce new individual and aggregate reports BHAS Training and Support Click Here for the BHAS Manual General Information For general information about the CANS implementation contact Connie Egolf CANS Screen Age 0 4 CANS Screen Age 0 4 July 10 2014 CANS Full Age 0 4 CANS Full Age 0 4 July 10 2014 CANS Screen 5 CANS Screen 5 July 10 2014 CANS Full 5 CANS Full 5 July 10 2014 Please contact the BHAS Help Desk for questions and support below 2012 2014 RCR Technology
14. Corporation All Rights Reserved Help Desk 844 620 5987 or 317 308 7106 R RER R TECHNOLOGY CORP Figure 7 Page Layout with Message Panel BHAS User Manual v1 0 May 2015 Page 19 of 108 RER TECHNOLOGY CORP e Inside the banner at the top of your screen to the right is a box that displays your full name email address and location This section also gives you the option of changing your password after log in o All Administrator locations will display All o Clinician and Data Entry Personnel will display county location of agency e The space above the Welcome box serves as a message board The following messages may appear o Notification of system access limitations o Expiration of Password This message appears when the expiration date is within 30 days o Expiration of Certifications This message appears when the expiration date is within 90 days o Assessment Alerts These messages will appear when an assessment is open longer than 60 days e On the left side of each page you will find the navigation menu e At the bottom left underneath the message work area you will find the telephone number to the BHAS Help Desk and an email link The website is sized to accommodate many different screen resolutions Therefore a page may have more or less space to the right depending on the user s display options This menu is dynamic in that various options will be visible based on your profile user permissions It is
15. E E E T pion 7 DEA PE ONNE eeen cis asas tyaneysensavanaieuasas cynpaseneseaeneesetesesncess 7 Jpen A SS SIM CUIE ssRNA SNA 7 Pa ECE a A A E evens 7 POV O a R E so seonsesnneannosesnsesesnnossnonsponannnonnnere 7 Regional Support Networks RSNS eesssssssssessnsssssererrsrssrreresrssersersrrsrenrrsserserrrrsersersresrrsrerrresersersererrene 7 Regional Support Network RSN Administrator sesseseesessessessersrssrrsrrsrrsrrsrrreererrsersrrsrerrrerersersrrerrene 8 ROO E E E E sider reer eeredoesnoresponsenonssuorvenonsnvoesevonssunevevorenvods 8 STS aN ASSE S E enaa A E ee ee eee 8 B e E E E A are A T A gece teense agaevenearra vores 8 Washington WA AdMinistrator c cccsccerecssccssesscrscerecsscnsersacsscurepssenssecusensacsactseerecesensastactseerecesenas 8 Wrap Around with Intensive Services WIS ccccesccsseccseccseceeeceeecteuceeneeeeeeeeeteuceenceeeeeeeeetsueteneeaes 8 BAS RESUSO comscsasacsincseimeacsncedssuessnmaveanawssecessnsevensencaaessestaunecenasosenesannsssaniees 9 Website Description sesessssesesssscsecseosossseseososeseseososesecesssseseosceoseseseseososesesesssseseseo 9 HOW TO OI viaccess ae vcccnsacaienesse aevesncciecesasyceussawsdsveaaunssusenucousseuuccestesecunsesnucnececses 10 Se CULES LOB esssS A a 11 BHAS User Manual v1 0 May 2015 Page 2 of 108 RER TECHNOLOGY CORP How to Handle a Forgotten Password ccccecccsccssecseccsecsecesceuceseceeceeuceseeeneeeec
16. ID First Name Peter Last Name Parker Birth Date 40 15 1980 Gender Male User Name PParker Secret Question Secret Identity Secret Answer Spiderman E mail Address PParkeng therapeutictech org Mobile Phone Regular Phone User Create Date Tiaia 4 54 44 PM Last Updated By jones Last Updated Date 7 22 2014 6 23 13 PM Password Updated Date f 22 2014 4 54 44 PM k Add User Location Role Add User Certification Change Password Locations Certifications AGENCY COUNTY EFFECTIVE DATE EXPIRATION DATE Washington Grays Harbor RSN Behavioral Health Resources Hoquiam Hoquiam Clinician 111132013 12 30 2020 Washington Grays Harbor RSN Grays Harbor Crisis Clinic Crisis Clinic Clinician Dev242014 Daai Figure 29c User Active at Multiple Locations Note gt A user can be registered in multiple locations in BHAS The user will have access to data and clients in any agency that he she is recorded active If the user is no longer active in a location and should be denied access the expiration date for the location must be adjusted gt As shown in Figure 28c the user is active in two locations with overlapping dates This denotes that the user has access and privileges in BHAS at both locations BHAS User Manual v1 0 May 2015 Page 86 of 108 Moving User Locations RER TECHNOLOGY CORP e Search for the user as directed in Figures 20a through 20c e Select the user e The follo
17. Rete Certifications STATE Stark 08 16 1967 Male TStark Secret Identity Iron Man TStark psychiatriccase com 789 568 8521 789 856 9586 7 22 2014 5 37 12 PM jones 7 22 2014 5 39 26 PM 7 22 2014 5 37 12 PM Add User Location Role Add User Certification Change Password AGENCY EFFECTIVE DATE Photo Status Active EXPIRATION DATE Washington All All All Figure 27b Add New User WA Administrator State administrator 07 31 2016 BHAS User Manual v1 0 May 2015 Page 80 of 108 RER TECHNOLOGY CORP Managing a User s Certifications A user cannot collect new client data employing an assessment that they are not certified to administer Managing the certifications is the responsibility of the Administrator for the locality where the user is located A user will receive a warning message when they log in if their certification is set to expire within 30 days If a user s certification is allowed to expire they will not be able to open an assessment until the certification is updated in the system The user certification data will be pre populated in BHAS An Administrator can manually enter and edit the certifications for users e Select the Administrator tab from the menu bar at the top of the screen e Select Userfrom the drop down menu e Search for the user and select e The following screen will display View User To search type and hit enter
18. State RSN Agency County and user are all required fields e f specific dates are not entered into the system the Start Date will prepopulate to the current date and the End Date will prepopulate to the current date 6 six years into the future e The user information will be automatically pre populated This can be changed using the drop down menu if the location is being added by an Administrator The menu will only provide selections of users that have privileges at the location selected o On the Add Location Page selecting the Delete will prompt the following warning message Are you sure that you wantto delete this this Client location Figure 11d Delete Location Message o lf OK is selected then the client location will be deleted o If Cancel is selected then the user will be returned to the Add Location Page o On the Add Location Page if Cancel is selected the user is returned to the location menu View Malaika Moses To search type and hit enter Note This client has no locations yet These are the fields of the record that can be edited First Name Malaika F1 ID Indicator No Last Name Moses Client ID Middle Name Gender Female Bith Date 7442005 Add Client Add Location Add Caregiver Add Assessment Eee Caregivers Assessments Figure 11e No Location Message BHAS User Manual v1 0 May 2015 Page 30 of 108 RE TITTY CORP e lf the Save button is selected from the client Loca
19. User to a New Location sesssesssssriserrrssrrrerrrerrrrertrerrirsrtresrrrsrrreerrrerrress 83 Movine User HC COMO S gersin EE ERE EE 87 SACU CNS a USE e EE TE EOE E A EE ies E EEE E 91 Adrani st ative TISK carre E E EErEE 94 State Level Administrative Tasks cccccecccssscccsscceescccseceeescceeceeeecesecesecssuseseusessuseseusessusessusensesenees 94 Soler nD ee tio 1g rA AEE A ene A Tt een E E E en Ren eee etre E ee eee ee een 94 UPOS NEN S a nO R Se ee ne SS ee en ee ee eee 97 DOM Diena UC C OCS ania oacedauinannnadnbaaniesededesereseneieien aeeaeseseraseanseneb yea Ians 99 PROT OU EG EAA EA A A EAEAN TE AAE E 101 EXDOrt LOCION STACK ras scnssecameasenansesmonsnacuesihoasemaunaamousmonmesaneanteausianeadeenrsmardaaesaprannanresenesnronncanseanccntss 103 EXPO HENC Da onae E 104 Contact BHAS Help Desk sesesssseseseoseseseososcseseseosososesecsoseseseosossseseososesesessesssese 107 BHAS Help Desk SUpport Servite S ee eae re Seno 107 Services Not SuIpported DY the Help DESK secicsnsdsasicsciussansvavevevensaunbsbebeduaubeactusebencbsaebunctunsseeebeoddeootaoens 107 RCR Technology Technical Support Instructions cccscsscssccscescescecceccescescecs 107 Revision HISTO cccinvccancseuarawcnnpeusnes onenen EEEE O NaN 108 BHAS User Manual v1 0 May 2015 Page 4 of 108 RER TECHNOLOGY CORP Purpose of Document This document contains training information on the use of the State of Washington s version of the Beha
20. to select the location of the client e State RSN Agency County and User are all required fields Select the Save button at the lower left side of screen e The following screen will display C O BHAS User Manual v1 0 May 2015 Page 34 of 108 View Rosetta Suarez JER TECHNOLOGY CORP These are the fields ofthe record that can be edited First Name Rosetta P1 ID Indicator Yes Last Name Suarez P1ID 213654256 Middle Name Client ID ght8765678 Birth Date 6 17 2003 Gender Female Add Client Add Location Add Caregiver Add Assessment Locations Caregivers Washington Washington Washington Note Assessments AGENCY COUNTY EFFECTIVE DATE EXPIRATION DATE Peninsula Sequim Location1 Hello Kitty 07 10 2014 07 17 2020 Peninsula Sequim location 2 Hello Kitty 07 01 2014 07 31 2020 Peninsula Port Angles location 3 Hello Kitty 01 14 2013 06 20 2014 Figure 13c Add Location Screen If the client is receiving services in two locations the Effective Dates and Expiration Dates at both locations should overlap This will enable the active agencies to simultaneously access the client demographic data assessments and reports This can be seen in the figure above as Agency Sequim County Location 1 and Location 2 with overlapping Effective Dates If the client is moving from one agency to another the initial agency must edit the client location to have an elapsed Expiration Date The new agency will then add
21. v1 0 May 2015 Page 74 of 108 TECHNOLOGY CORP Add Location Role for Bruce Banner Complete the form Make sure to enter all required fields Agency Community Psychiatric Clinic Stat Date End Date indicates required field Figure 25a Add New User Agency Administrator e Enter the data for a user on the Clinician level following this template e Select the Add button at the lower left of screen BHAS User Manual v1 0 May 2015 Page 75 of 108 e The following screen will display RER TECHNOLOGY CORP View User To search type and hit enter Search These are the fields of the record that can be edited PRAED ID First Name Last Name Birth Date Gender User Name Secret Question Secret Answer E mail Address Mobile Phone Regular Phone User Create Date Last Updated By Last Updated Date Password Updated Date Rete Certifications STATE Bruce Banner 05 23 1968 Male BBanner Secret Identity The Incredible Hulk BBanner wahospitals org 555 568 5622 7 22 2014 5 15 31 PM ones 710212014 5 15 31 PM 7 22 2014 5 15 31 PM Add User Location Role Add User Certification Change Password AGENCY Photo Status EFFECTIVE DATE EXPIRATION DATE Washington King County RSN Community Psychiatric Clinic Figure 25b Add New User Agency Administrator Community Psychiatric Agency Admi
22. 0 Documents CANSCompsive5 174402_pdf http Awww yahoo com News 1 0 http Awww yahoo com Test News 1 0 http Test test News 0 2 http test Universal Architecture News 1 0 Documents cs univeitecture2112 txt Washington State Legal News 1 0 Documents WashingtateLegal8468_one www google com News 1 1 http Awww google com Add Figure 33d Upload News DSM Diagnostic Codes e From the menu bar on the Home Page select the WA Administrator Tab e Then select DSM IV TR amp V from the menu oy Bruce Banner amp annerffscenceterapy o Locaton Av oP rhea n Change Password charcoal bue Home News Documents Merge Chent Records BHAS User s manual bea Out OSM4TR amp S Coses Len created as the technology application home to support the Child and Adolescent Needs and Strengths CANS Referrals n interactive web site that collects assessment information and produces reports The system calculates algorithms or hresholds to inform eligibility determinations and produce new individual and aggregate reports BHAS Training and Support Click Here for the BHAS Manual General Information For general information about the CANS implementation contact Connie Egolf CANS Screen Age 0 4 CANS Screen Age 0 4 July 10 2014 CANS Full Age 0 4 CANS Full Age 0 4 July 10 2014 CANS Screen 5 CANS Screen 5 July 10 2014 CANS Full 5 CANS Full 5 July 10 2014 Please contact the BHAS Help Desk for questions a
23. 012 2014 RCR Technology Corporation All Rights Reserved R R Help Desk 844 820 5937 or 317 208 7106 TECHNOLOGY CORP Figure 5d Administrator Validate User Name Message BHAS User Manual v1 0 May 2015 Page 17 of 108 e Follow the steps for changing a password as outlined above in the Forgotten Password section How to Handle a Forgotten User Name To obtain a forgotten User Name the user must contact the Washington Administrator or contact the RCR Technology BHAS Help Desk How to Change a Secret Question Administrator must perform this task Under Administrator tab at top of screen select User Select appropriate user from User List Page You will be directed to View User Page Select Edit located in the bottom left of the screen o Delete current Secret Question and Secret Answer o Enter new information into text field appropriate o Select Save in bottom left corner of screen How to Log Out All users should Log Out at the end of their session in BHAS This maintains appropriate security for the data Please log out by selecting Log Out in the margin to the left of your screen Fy STATE N lt a r amp 4 E Ax gt J E N EE e ar S aa nT Welsman Hello Ki SLRS Ea a ME Ss MET eat h HKitty abctherapy com 2 f 4 j z x eS Location All OL O i Waa ee a ee ee SG g O 7 i pre Ba I ee Re Ae Erri x ees 1 ee y a ae Sle a eae PT a a oe by aa er TA Gikan x Change Password BBI
24. 05 13 1998 2012 2014 RCR Technology Corporaton Al Foghts Reserved R R Help Desk 844 675 5709 i t1ceeereeT cone Figure 15b Select Merge Client Records a BHAS User Manual v1 0 May 2015 Page 38 of 108 RER TECHNOLOGY CORP e The following screen will display Sy a Sees e De Katty Prin NY RaQ GG Cy aD are ae eT Yel Be EOE ae ee wna a Hello i t To Ee ack y HKitty abctherapy com E 4 z T j z Location All a ee ee i bes ot ep a hg Fe DOR RID Pheer RP ALi REC OSE Bt ene E ye ee eT charcoal blue W WA Administrator Administrator Client Home Merge Clients News Documents Keywords Log Out Consumers Client ID First Name Middle Name Last Name Birth Date P1 ID YN P1 ID Merge Clients Cancel Figure 15c Merge Clients e Type Keyword in Column 1 left e Select the Find to the right e The following menu will display oa E aie a Von TF itetion cpg Suge Svs EE TON i en ar OL RA WO ee iKityghabcthevrapy com z s f Ja be Location Al t v pi ICKL ne a ais hc ote gt g e nr SF nb IN aL Change Password Wd WA Adenenstrator Adenmustrator Chert Merge Clients man xm Grouch Oscar i amo SUSO maen First Name copy Middename l Figure 15d Merge Clients BHAS User Manual v1 0 May 2015 Page 39 of 108 Select approp
25. 07 of 108 RER TECHNOLOGY CORP Revision History pete version Desorption aor May 1 2015 Initial draft Kolitta LeSueur Reed May 4 2015 D1 5 Draft V1 5 Kolitta LeSueur Reed June 1 2015 V1 15 Draft version 1 15 Kolitta LeSueur Reed BHAS User Manual v1 0 May 2015 Page 108 of 108
26. 14 CANS Full 6 CANS Fuil 5 July 10 2014 Please contact the BHAS Help Desk for questions and support below Figure 36a Selecting Export Location Stack e The following screen will display Export 12 Locations To search type and hit enter AGENCY CONSUMERS USERS Washington King County RSN Community House Community 0 2 Washington King County RSN Community Psychiatric Clinic Community Psychiatric 8 10 Washington Peninsula RSN Port Angeles Location 1 10 5 Washington Peninsula RSN Port Angeles Location 2 0 0 Washington Peninsula RSN Sequim Location1 2 4 Figure 36b Export Location Stack e Select the location file that is to be exported e Select the Export button at the bottom left of screen BHAS User Manual v1 0 May 2015 Page 103 of 108 RER TECHNOLOGY CORP e The following screen will display Export 12 Locations o search type i enter Selected data exported and flushed No Records Found Location File Figure 36c Export Location Stack e Receive message Selected data exported and flushed e Select the link that appears in the bottom left of screen titled location file e Select a download save path within the Administrator s network for the file e The document will displayed as a Microsoft Excel file Export Client Data e From the menu bar on the Home Page select the Administrator tab e Then select Export Client Data av Re sr ae ag D amp eT 3 X neta es te
27. 2014 Please contact the BHAS Help Desk for questions and support below Figure 35a Selecting Referrals e The following screen will display Referrals To search type and hit enter REFERRAL NAME ADDRESS1 ADDRESS2 CITY STATE EMAIL PHONE Chemical Dependency Provider Provider Dependency Walla Walla AZ yourchoice 213 354 5986 Child Welfare Provider Health Burlington WA mental wash gov 432 596 5214 Community Organization Organization Community Vancouver WA org wash gov 462 851 6237 County Agency WA Developmental Disabilities Administration Disabilities Develop Redmond WA dis wash gov 321 586 9826 Economic Services WA Juvenile Justice amp Rehabilitation Administration Rehab Admin Kent co rehab wash gov 546 583 9524 Juvenile Justice Other Other Juvi Yakima WA juvi wash gov 642 521 8359 Medical Provider This is Medical Medicinal Edmonds WA med wash goc 542 165 8961 Mental Health Provider Correct Address Address Again Olympia AS mental aol com 243 398 4039 2 Add Figure 35b Referrals BHAS User Manual v1 0 May 2015 Page 101 of 108 D R LIN TECHNOLOGY CORP e Referral Sources are managed and maintained by the State of Washington Administrator and is contained within the WA Administrator tab e Referral Sources can be added to the data file o Select the Add button at the bottom left of the screen o The following screen will display Add Referral Complete the form Make sure to enter a
28. 3 PM Add User Location Role Add User Certification Change Password Rete Certifications STATE AGENCY EFFECTIVE DATE EXPIRATION DATE Washington King County RSN All All RSN Administrator 01 06 2014 12 31 2015 Figure 26b Add New User RSN Administrator BHAS User Manual v1 0 May 2015 Page 78 of 108 TECHNOLOGY CORP WA Administrator e Select the Add button at the bottom left side of the User Home Page as directed in Figure 21a Enter all of the required data for the new user e Select the Save button in the bottom left corner of the screen e The following screen will display Add Location Role for Tony Stark Complete the form Make sure to enter all required fields Role Start Date End Date _ indicates required field Figure 27a Add New User WA Administrator e Enter the data for a user on the WA Administrator level following this template e Select the Add button at the lower left of screen BHAS User Manual v1 0 May 2015 Page 79 of 108 e The following screen will display RER TECHNOLOGY CORP View User To search type and hit enter Search These are the fields of the record that can be edited PRAED ID First Name Last Name Birth Date Gender User Name Secret Question Secret Answer E mail Address Mobile Phone Regular Phone User Create Date Last Updated By Last Updated Date Password Updated Date
29. ADHD such as Methylphenidate Ritalin Metadate Concerta Daytrana Amphetamine Adderall Dextroamphetamine Dexedrine Dextrostat Other mental health condition specify EVENTS Please report how many of the folowing events the youth has expenenced in the past 12 months Number of amrests None og One owa oo Thee or More Number af convictions None oo One oTwo Three or Maore Number of time youth went to a hospital emergency room about his or her health This includes energency room visits that resuted in a hospital admission OG None oa One og Two Thee or More If at East one was mental health a primary factor in any of these ER Yes g No visits If at East one was substance abuse a primary factor in any of thasa ER G Yes Na visits Figure 18d Mental Health History Data Page BHAS User Manual v1 0 May 2015 Page 51 of 108 TECHNOLOGY CORP e This screen enables the user to enter client demographic treatment history data consistent with the State of Washington requirements All of the items are required to be completed before continuing the assessment e Select the Save amp Continue button in the lower left side of the screen when complete e The following screen will display CANS Screen 5 assessment 813 for Lisa Leslie Entry Mode Rapid Entry Mode status Open Assessment Reason Initial LIFE DOMAIN FUNCTIONING FN 0 equals No need 1 equals Watchful wai
30. ANN fn a p Ege ie iad J daa a TAE UDr F ES em eras ay iy wT 7 a 5 gt Ze ane es at Tr ee a ae 4 E ra Fy 5 a A Administrator Chent Reports Home To search type and hit enter News Documents USER NAME FIRST NAME LAST NAME EMAIL ADDRESS Loa Out DPrince Diana Prince DPrince abctherapy com og Ou MStewart Martha Stewart mstewart homeremedies com tKeeper time keeper tkeeper yahoo com Ttest this Test tt yahoo com KKringal Kris Kringal KKringal statetherapy com Mstate Michigan State Mstate yahoo com Cstate Colorado State Cstate yahoo com Figure 23a Add New User Screen e Select the Add at the bottom left side of the screen BHAS User Manual v1 0 May 2015 Page 69 of 108 JER TECHNOLOGY CORP e The following screen will display Add User Complete the form Make sure to enter all required fields PRAED ID First Name Last Name Birth Date Gender User Name Password Confirm Password secret Question secret Answer E mail Address Mobile Phone Regular Phone Photo Active _ indicates required field Steve Rogers 71181929 Mi SRodgers Secret Identity Captain America sRadgers treatmentcenter com sn Choose File Captain America jpg 5 Figure 23b Add New User e Select the Add at the bottom left side of the screen e lf you select Cancel the demographic data entered will not be saved and the user will be deleted e Pl
31. Aven a7 ape tee mS aT JE tata Gy ea et Ee ice PA Nias E charcoal blue ki RCR Adminstrator WA Administrator Administrator Home Wekome Home News Documents BHAS User s manual Log Out BHAS has been created as the technology application home to support the Child and Adolescent Needs and Strengths CANS tools BHAS is an interactive web site that collects assessment information and produces reports The system calculates algorithms or decision model thresholds to inform eligibility determinations and produce new individual and aggregate reports Washington s Assessment Tools CANS Users Manuals and Score Sheets Washington s CANS Training CANS On line training and certification Washington s CANS SuperUsers Super User Listing General Information For general information about the CANS implementation contact Connie Egolf BHAS Training and Support Click Here for the BHAS Manual Please contact the BHAS Help Desk for questions and support below Figure 6a Home Page e The user will be automatically logged out after a short period of inactivity If you should be automatically logged out select Log Out in the left margin of the screen and then log in again e The system will refresh e Logging out will return you to the Login screen BHAS User Manual v1 0 May 2015 Page 18 of 108 RER CORP eres a fa Wk ia Home Login Information News Forgot Password 2012 2014 RCR Technology
32. By Hello Kitty Phone Creation Date 02 10 2014 Agency Name All Participant County Caregiver Name Marsha Suarez Relationship Grand mother Referral Source Information Referral Source Medical Provider Contacted Date 6 31 2014 Referral Source Recommended BRS Figure 18c Add Screening Assessment Caregiver Page e The user must select the client s current caregiver at the time the assessment was administered e The user must notate the Referral Source date referral source contacted location and what screening outcome the Referral Source recommended e Note gt If the Referral Source and Referral Source recommended are CLIP Non Medicaid the P1 ID number is not required If the user selects any other Referral Source the system will require P1 ID number to be entered into the client file e Select the Save amp Continue button in the lower left side of the screen when complete BHAS User Manual v1 0 May 2015 Page 50 of 108 The following screen will display intensive Mental Health Services CANS Screen for Lisa Leste GROSS SYSTEM INVOLVEMENT When was the youth s most recent involvement with the following ER TECHNOLOGY CORP CANS Screen 5 Current G 0 CE pE o fay o hoy S Gm D Past 30 days pts fo fe D Past 12 months O O Past 12 months 0 CE Pa S o Pay o Pon S D O
33. Child and Adolescent Needs and Strengths Assessment CANS Behavioral Health Assessment Solution BHAS User Manual State of Washington Department of Social and Health Services Behavorial Health and Services Integration Administration RER TECHNOLOGY CORP Table of Contents i all entries have active hyper links Purpose of Document esesesessesecesssseseoeceosesecessssesecssssseceososeseseseososeseseososesesessosee 5 GIOSSANY OT MOINS erorcroreriorinner endrer eron inae a aa 5 AC ONC e E ueneetoa evens oucsteuenen eres peneee eee 5 Node prev ell ad lg E ge 10 geen na a E E E N E ea E E E ee ee ee eee nee ee eee 5 ASSOS MONU pocni E E andes eaesaabsessanseseseeaeebse 5 Behavioral Health Assessment Solution ss ssssessesssnsserssersersserssrsssrsserssressrsssresersserssesssresereseesseeseresees 6 Behavioral Rehabilitation Services BRS cccccccsscccseccseeeeeceseceeceenceeeceeecteuceeeeeeceeceeuceeneeegeeeeeetenss 6 Child and Adolescent Needs and Strengths CANS cccccecccsecceseeeeeceneeeseceeeetecteueeeeeeeeeeeeteneteneeaes 6 CEM ICAU ONS rcnrcconsererspceuanseuarcenseserapeeuauraunrceuseserasceuauseesanmuaererssceuaureusrcauae cer spiaen sean eatainsuensabaeeensanardananeans 6 CIPI Vl e E E E E A E AAA 6 E A E 6 Children s Long Term Inpatient Care CLIP ccccccccsscccseccseceseeceecceuceeneeeeceeeeeuctenseeceeeeeeeeeteneteneeees 6 NO SSCS SC SSNS Ee E E E E E E 7 CO ee E E E
34. Corporation All Rights Reserved Help Desk 844 620 5987 or 317 308 7106 INNS R TECmMOLOGY CORP Figure 4a Login Information e Click on the Forgot Password button and enter your User Name BHAS User Manual v1 0 May 2015 Page 12 of 108 LER TECHNOLOGY CORP ey e The following screen will display _ a oe k So Sar yee RE pa a bea eK KIESNI OSs So X _ 4 _ ng m 2 Fe eee et pe h Ef ae EMi ah ei BS E coke Be en 0 UT ila Aino bol ew Home Validate UserName News Log In Figure 4b Validate User Name Message e Please enter your User Name e Click the Next button e The screen for your Secret Question will display The system will automatically pre populate the Secret Question 1a ince nd SE Con Seer TREA AKAN WRT Sk EE See i F uy ws DN ai z j 4 y r 1 sore behets Pye Mae i ae A s gt i 2 el oh Lah i Tame Batt deka ee Namaa OH gery Memeo rg Oea hE Myo NAT te wey Vo i 1 Le i ee a hk yh a at a di tes a ones Fae tee AP tr ot i Oh eh E A ety ire v y ai Home Validate Secret Question Answer News Documents Secret Question Who is mother Figure 4c Validate Secret Question Message e Please enter the Secret Answer selected when your BHAS account was created e The secret answer must be identical to the one entered when the user was created o The Secret Answer is case sensitive e Select the Next button at lower
35. ON DATE Washington King County RSN Community Psychiatric Clinic Community Psychiatric Agency Administrator 03 03 2014 07 11 2014 Washington King County RSN Community House Community Agency Administrator 07 14 2014 07 31 2019 Figure 30d Revised View User Page e The user will display two different locations with sequential dates in the system indicating movement between agencies BHAS User Manual v1 0 May 2015 Page 90 of 108 Deactivating a User D 3 R TECHNOLOGY CORP e Search for the user as directed in Figures 20a through 20c e Select the user e The following screen will display View User Id 6840 These are the fields of the record that can be edited PRAED ID First Name Last Name Birth Date Gender User Name Secret Question Secret Answer E mail Address Mobile Phone Regular Phone User Create Date Last Updated By Last Updated Date Password Updated Date 523658965 Note Required to perform an assessment Diana Prince 02 26 1969 Female Secret Identity Wonder Woman wwoman hallofjustive com 895 526 5874 632 589 2542 4 29 2015 4 29 2015 4 29 2015 Add User Add User Location Role Add User Certification Change Password Status Active EFFECTIVE DATE Washington Optum Pierce RSN e Select the Edit button in the lower left corner of screen Pierce RSN Catholic Community Services Figure 31a View User Page 04 01 2013 04 30 2016 BHAS U
36. RER TECHNOLOGY CORP e Only the Client s First Name is required to conduct the search e f more fields are completed the search will be more specific e Selecting the Cancel bution will return the user to the Home Page without conducting the search e Select the Search button on the lower left of the screen e The following screen will display Chent Search uo o First Name Date of Birth Gender Search Cancel FIRST NAME BIRTH DATE LOCATION COUNT 56232425 Oscar Grouch 05131998 2 Figure 9c Client Search Results e The bottom of the screen will yield search results e Select the desired client File at the bottom of the screen BHAS User Manual v1 0 May 2015 Page 23 of 108 e The following screen will display Client Identification Page P1ID 562324251 FirstName Oscar Middle Name The LastName Grouch Bith Date 5 13 1998 ClientID 256413a Gender Male Add Client Add Location Locations RER TECHNOLOGY CORP To search type and hit enter EXPIRATION DATE AGENCY EFFECTIVE DATE Washington Peninsula All Location 06 09 2014 Washington Peninsula All Location 06 03 2014 Figure 9d Client Identification Page Note 07 17 2020 07 17 2020 gt The user cannot add an assessment view an assessment or view an assessment report from this page How to Search for a Client To locate a client s record enter the criteria into the text box that app
37. RVI T A Ss ee th a ee Sor a Login Information Documents User Name Log In Password Forgot Password 2012 2014 RCR Technology Corporation All Rights Reserved Help Desk 344 620 5987 or 317 308 7106 R R j TECHNOLOGY CORP Figure 4f Secure Login Information e Enter your User Name and new Password e f either the user name or answer to the secret question is incorrect the following message displays on the page nvalid User Name or Password or you have Inactive Status e Contact local Administrator or the Help Desk for assistance to reset your password The user can also reset their password by contacting an Administrator State Regional and or Agency level to request that their password is changed Figures 5a 5d e The Administrator would select Administrator tab at the top of the Home Page e Scroll down and select User a Se R INA A a E a R AE EEI E E S NNA Helo Katy bO aia cam eel Lith la j hi Chanpa Peorwond Locator Al Q Y i P d Bi ak Fid is Ka va As tf ef rs ty nl Lhaa charcoal blue LJ WA Administrator Lore airatc Home Wekome Home User News Documents BHAS User s manual Log Out BHAS has been created as the technology applikation home to support the Chik and Adolescent Needs and Strengths CANS tools BHAS Is an interactive wed site thal collects assessment information and produces reports The system calculates algorithms or decision model threshol
38. agnoses are optional e The Diagnostic Certainty and Prognosis fields are both required e Select the Save amp Close button at the bottom left of screen BHAS User Manual v1 0 May 2015 Page 54 of 108 TECHNOLOGY CORP TECHNOLOGY CORP e The following screen will display Save and Close Assessment Are you sure that you want to CLOSE this assesement Figure 18i Close Assessment Message e If all of the items are not complete BHAS will return the user to the assessment e The following screen will display Entry Mode Rapid Entry Mode status Open Assessment Reason Initial Please answer all questions before closing assessment LIFE DOMAIN FUNCTIONING FN 0 equals No need 1 equals Watchful waiting 2 equals Need for action 3 equals Need for immediate action 0 1 2 3 Comments FNO1 Family oO jo i O FNOD2 Living Situation O C D O Figure 18j Completion Error Message e Complete all assessment questions e Select the Proceed to Diagnosis button e The following screen will display a client that is not eligible for WISe services Intensive Mental Health Services CANS Screen CANS Screen 5 Does not meet Wise algorithm Complete Date 05 06 2015 es Note Enter date assessment completed If entering an assessment previously conducted please enter the date conducted Screening Outcome Referral To Select Referred To Figure 18k Negative Algorith
39. ake prescription medications for the following conditions Figure 19c Client s Open Assessment e The client s name and assessment type can be verified at the top of the screen e The Assessment Status will read Open and the previously saved data will pre populate e When the assessment is complete the user will need to select Save Assessment Proceed to Diagnosis or Back to Client View buttons located at the end of the assessment BHAS User Manual v1 0 May 2015 Page 59 of 108 RER TECHNOLOGY CORP e The following screen will display Intensive Mental Health Services GANS Screen CANS Screen 5 This Client is Eligible for WiSe Services These are the fields of the record that can be edited Complete Date 0748 2014 screening Outcome Referral To Client Name Birth Date P1ID Gender Completed By Phone Creation Date Agency Name Participant County Caregiver Name Relationship Referral Source Infomation Referral Source Contacted Date Referral Source Recommended Rosetta Maria Suarez 06 1 7 2003 213654256 Female Hello Kitty 0210 2014 All Marsha Suarez Grand mother Medical Provider mmddyy BRS Completed Cancel Figure 19d Positive Assessment Algorithmic Outcome e The algorithmic outcome will appear at the top of screen e The user must select a Screening Outcome e Please select the Completed button at the bottom left o
40. bal User Search e The following screen will display Search User First Name E mail Address Gender Select Gender Search Figure 21b Global User Search BHAS User Manual v1 0 May 2015 Page 64 of 108 RER TECHNOLOGY CORP e The user s First Name and Gender are required to conduct the search e Selecting the Cancel button will return the user to the Home Page without conducting the search e Select the Search button on the lower left of the screen e The following screen will display ewan SSS Genders Female FIRST NAME LAST NAME Hello Kitty Active Figure 21c Global User Search e The bottom of the screen will yield search results e Select the desired user file at the bottom of the screen BHAS User Manual v1 0 May 2015 Page 65 of 108 i lt TECHNOLOGY CORP These are the fields of the record that can be edited First Name Hello LastName Fatty Birth Date Gender Female E mail Address Photo Status Active Add User Add User Location Role EFFECTIVE DATE EXPIRATION DATE All All All All RCR Administrator 04 29 2015 04 29 2020 Figure 21d Global User Search BHAS User Manual v1 0 May 2015 Page 66 of 108 RER TECHNOLOGY CORP How to Search a User To locate a user s record enter the criteria into the text box that appears on the upper right hand side of the screen Figures 22a 22c e The us
41. ct a Global Client Search A Global Client Search is only available on the Washington State Administrative level Figures 9a 9d e Select the WA Administrator tab in the menu bar of the screen e Select Global Client Search at the top of the drop down menu A EETA IMA hy a FF ch ee a Pr PTI SAIS SATS eo pW akon ae ee RE I Oe aT ey Sf pabcterapy com Locator AY i Al aig Ae Biri J tlh alee Badal al Leen blared lg wed Change Pesreard Chora HAS User s manual an created as the technology appicabon home to support the Child and Adolescent Needs and Strengths CANS tools BHAS is an te that collects assessment information and produces reports The system calculates algorithms or decision model thresholds to inform nations and Produce new mdiidual and aggregate repons BHAS Training and Support Cbck Here for the BHAS Manual General information For general information about the CANS implementabon contact Conwe Egolf CANS Screen Age 0 4 CANS Screen Age 0 4 July 10 2014 CANS Ful Age 0 4 CANS Full Age 0 4 July 10 2014 CANS Screen 5 CANS Screen 5 July 10 2014 CANS Ful 5 CANS Full 5 July 10 2014 Please contact the BHAS Help Desk for questions and support below Figure 9a Global Client Search e The following screen will display Clhent Search First Name Search Cancel Figure 9b Client Search Page BHAS User Manual v1 0 May 2015 Page 22 of 108
42. ctiveness provided by a CLIP Program e Due to the nature of the youth s psychiatric impairment the youth possesses a risk to themselves others or is gravely disabled which warrants care under the supervision of a psychiatrist BHAS User Manual v1 0 May 2015 Page 6 of 108 Closed Assessment County Data Entry Personnel Open Assessment Outpatient Services Provider RER TECHNOLOGY CORP Save and permanently store an assessment a closed assessment cannot be modified and is an official component of the client s medical record There are 39 counties in the State of Washington These counties provide health and mental health services to their constituents and are organized into Regional Support Networks statewide Also called Data Entry Engineer Individuals primarily responsible for the transfer of assessment data from the paper forms into BHAS These users are not required to attain Praed Foundation Chapin Hall certification role enables these users to generate user and client reports generate edit client and Location generate edit assessment this user has view access only for Documents News An incomplete assessment that has not been closed and is available for editing by Clinician Supervisor Agency Administrator RSN Administrator and State Administrator An incomplete assessment can be deleted from the BHAS The State of Washington provides publicly funded mental health treatment to individual
43. d fields URL File Path Browse S Relative Path Documents WashintoalUpdate0180 docx Document Title Washinton Manual Update Document Type select item Version Description This document provides an update of Washington s BHAS User Manual indicates required field Save Cancel Figure 32c Upload Documents BHAS User Manual v1 0 May 2015 Page 95 of 108 RER TECHNOLOGY CORP Enter a URL address or choose a file from the user s network Verify that the Document Title Type and Version pre populate correctly Complete any necessary changes Add a document description if desired Select the Save button at the bottom left of screen This will return the Administrator to the Documents page the document should be located in the list e The following screen will display Documents To search type and hit enter DOCUMENT TYPE VERSION URL FILE PATH article Information Orientation File 1 0 Documents article4885 tet article Information Orientation File 0 2 Doacumentsiarticle4634 tt CANS Reassessment 5 17 FOF 12 Documents CANSReasment6 1 73913 pdf CANS Reassessment 5 17 PDF 1 1 Documents CANSReasment5 174119 pdf CANS Reassessment 5 17 POF 1 0 Documents CANSReasment6 1 75785 pdf CANS Comprehensive form FOF 1 0 Documents CANS Comsiveform0e pdt http vawww retechnology com HTML link 1 0 http vAwww retechnology com LocationFile Test 1 0 Documents LocationFile4571 csv Wa
44. ddle center of the screen e The following screen will display Add Caregiver Complete the form Make sure to enter all required fields First Name Miquel Zipcode Last Name Suarez Email MrSuarez email com Address 1 123 Sesame Street Phone JER TECHNOLOGY CORP Address 2 Apt 3 Relationship Grand father 7 City Everywhere Effective Date 7 1 2014 State Washington Expiration Date 7 31 2020 indicates required field Save Cancel Figure 12b Add Caregiver Page Please complete the page Select Save at the bottom left side of the screen The View Caregiver screen will display Select Cancel at the bottom left of the screen The View Client screen will appear The following screen will display The following fields are required First Name Last Name State and Relationship View Rosetta Suarez To search type and hit enter These are the fields of the record that can be edited First Name Rosetta P1 ID Indicator Yes LastName Suarez P1ID 213654256 Middle Name Client ID aht8765678 Birth Date 6 17 2003 Gender Female Add Client Add Location Add Caregiver Add Assessment Locations Bi elGhiisem Assessments RELATIONSHIP FIRST NAME LASTNAME ADDRESS EFFECTIVE DATE Grand mother Marsha Suarez 123 Sesame Street Everywhere MrsSuarez email com 333 666 5555 07 01 2014 Grand father Miquel Suarez 123 Sesame Street Everywhere MrSuarez email com 07 01 2014 Figure 12c Add Caregive
45. diting the client profile BHAS User Manual v1 0 May 2015 Page 43 of 108 RER TECHNOLOGY CORP Assessments CANS A large number of individuals have collaborated in the development of the Washington State Child and Adolescent Needs and Strength Assessment CANS This information integration tool is designed to support individual case planning planning and evaluation of service systems as well as efficacy of treatment and outcomes The CANS is an open domain tool for use in service delivery systems that address the mental health of children adolescents and their families The copyright is held by the Praed Foundation to ensure that it remains free to use The State of Washington has been granted permission to employ this tool for use by the Department of Social and Health Services the state s Regional Support Networks as well as by local mental health agencies and providers The Praed Foundation Collaborative website https canstraining com login BHAS User Manual v1 0 May 2015 Page 44 of 108 KSI TECHNOLOGY CORP Assessment Administration Assessment Entry Modes Data Entry Mode Data Entry Mode can be accessed by all system administrators and clinicians that have the appropriate certification for the assessment that they are opening Data Entry Personnel only have access to this mode in this mode only the user is able to transcribe the data as recorded on paper form In addition a Data Entry Pe
46. dle Name Edit How to Merge Duplicates Client Files The user must have State Administrator privileges to merge clients regardless of which location s the client files are associated Figures 15a 15h e Verify that duplicate client files exist in the system by conducting a Client Search e The following screen will display aa Ba e ns N 5 e j Ss SoS Sitar aye aay aD nr aS a key ye z aN nt Re EN 7 HKitty at ctherapy com L a ATAN A Se Change Password charcoal blue M WA Administrator Administrator Client Home Clients News Documents CLIENTID FIRST NAME LAST NAME MIDDLE NAME BIRTH DATE ZIPCODE P1ID LOCATION COUNT ASSESSMENT COUNT Log Out Oscar Grouch 05 13 1998 562324251 1 256413a Grouch Oscar 05 13 1998 1 Figure 15a Client Search Results BHAS User Manual v1 0 May 2015 Page 37 of 108 TECHNOLOGY CORP e Select the WA Administrator at the top left side of your screen e From the dropdown menu select Merge Client Records EA URS oer we Oe ieee SW Per na Hiktyghabciherapy com Y A B f K d Location All e t E hi Ara ae SES a wate P nies as a Aue nb ee orl Change Password tom Fe charcoal blue WA Administrator Admmistrator Chent Home News Upload News Documents ree ob peer TNAME LASTNAME MIDOLENAME GIRTHDATE 2PCODE PID LOCATION COUNT ASSESSMENT COUNT ge Chent Rec Log Out DSM 4TR amp 5 Codes OS 1V 1998 562724251
47. dministrators Clinicians Data Entry Personnel Figures 11a 11g e On the menu bar at the top of the page select the Client tab to open the drop down menu Then select Client from the menu list e The following screen will display ee E SR Cera z z i Std ies Pee ER i i HKitty abctherapy com a Vat ad Sat Location All exon ETT Series eB a pane BOE enon eS ects ACE i r y TE E er he oot Dee are Sie Hr aoe ae oe X or en ei a 9p charcoal blue bi WA Administrator Administrator Client Home Clients News Documents CLIENT ID FIRST NAME LAST NAME MIDDLE NAME BIRTH DATE ZIP CODE P1ID LOCATION COUNT ASSESSMENT COUNT Log Out Briante Melton 03 14 2000 789653214 Elmo Monster 07 09 2008 256413a Grouch Oscar 05 13 1998 Test Reports 01 20 2009 2564321 Sesame 03 13 1999 256854413 Sesame 03 13 1999 ght8765678 Suarez 06 17 2003 213654256 Testie 07 01 2014 Williams 02 14 2008 Figure 11a Client Home Page BHAS User Manual v1 0 May 2015 Page 28 of 108 e Select the Add at the bottom left side of the screen e The following screen will display Add Client Complete the form Make sure to enter all required fields rps No P11ID g Note If checked P1 ID not required Applicable only to CLIP Non Medicsid screens iddle Name cio Birth Date 6 10 2004 jes moro P indicates required field Info No similar Clients found Check Similarity Cancel Figure 11b
48. ds to intorn eligibility determinations and produce new individual and aggregate reports BHAS Training and Support Cick Here for the BHAS Manual General Information For general information about the CANS implementation contact Connie Egor CANS Screen Age 0 4 CANS Screen Age 0 4 July 10 2014 CANS Full Age 0 4 CANS Full Age 0 4 July 10 2014 CANS Screen 5 CANS Screen 5 July 10 2014 CANS Full 5 CANS Full 5 July 10 2014 Please contact the BHAS Help Desk for questions and support below OIII PCR Tecrrolegy Comperatien Al Migra Reserved R R Help pesk 1446335947 c 317 393 7109 Figure 5a Administrator Password Reset BHAS User Manual v1 0 May 2015 Page 15 of 108 e The following screen will display LAST NAME RER TECHNOLOGY CORP To search type and hit enter EMAIL ADDRESS USER NAME FIRST NAME DPrince Diana MObama Michelle HKitty Hello MStew art Martha tKeeper time Ttest this KKringal Kris Mstate Michigan Cstate Colorado Add e Select the user from the Users Home Page or conduct a User Search Prince Obama Kitty Stewart keeper Test Kringal State State DPrince abctherapy com MObama therapycourt com HKitty abctherapy com mstewant homeremedies com tkeeper yahoo com tt yahoo com KKringal statetherapy com lMstate yahoo com Cstate yahoo com Figure 5b Users Home Page Active Active Active Active Acti
49. e for this location Select the Save button in the bottom left side of the screen This will return the Administrator to the View User screen Select the Add User Location Role in the lower center of screen BHAS User Manual v1 0 May 2015 Page 88 of 108 N 3 R TECHNOLOGY CORP e The following screen will display Add Location Role for Bruce Banner Complete the form Make sure to enter all required fields sais _ indicates required field Figure 30c Adding New Location with Effective Start Date e Add the new location with effective Start Date e Select the Add button at the lower left side of screen BHAS User Manual v1 0 May 2015 Page 89 of 108 e The following screen will display View User To search type and hit enter Search These are the fields of the record that can be edited PRAED ID First Name Bruce Last Name Banner Status Active Birth Date 05 23 1968 Gender Male User Name BBanner Secret Question Secret Identity Secret Answer The Incredible Hulk E mail Address BBanner wahospitals org Mobile Phone 555 568 5622 Regular Phone User Create Date Last Updated By Last Updated Date Password Updated Date 7 22 2014 5 15 31 PM jones 7 22 2014 5 15 31 PM 7 22 2014 5 15 31 PM RER TECHNOLOGY CORP Add User Location Role Add User Certification Change Password Eee Certifications STATE 5 AGENCY EFFECTIVE DATE EXPIRATI
50. ears on the upper right hand side of the screen then click select Search All matching clients that the user is allowed to view will be displayed Figures 10a 10e Note BHAS does not read spacing Do not include a space at the end of search criteria BHAS User Manual v1 0 May 2015 Page 24 of 108 RER TECHNOLOGY CORP no al lean dues TTA a oe i T oe ser ia ws eat 4 Ae ie peo tes charcoal blue La RGR Administrator WA Administrator Administrator Home Clients News Documents CLIENT ID FIRST NAME LAST NAME MIDDLE NAME BIRTH DATE ZIP CODE LOCATION COUNT ASSESSMENT COUNT Log Out iS O40 2008 OVO 2005 Qg O44 2008 ON 192007 OR 252014 06 1820 O40 2008 OBO 2004 Figure 10a Client Home Page The user is able to enter the client s data from the following fields Client ID First Name Last Name Birth Date P1 ID O OO oO OD BHAS User Manual v1 0 May 2015 Page 25 of 108 ER TECHNOLOGY CORP SAR Praga ae Si ea a Ra Wy te eee Hello Kitty i to ce be hast PA ae at ae a ee PR a oa OEE Toa TRE TO z c e HKitty abctherapy com _ y u K 7 Fa Location All i Hs Hey lt aad ey Ser i v s3 a A v i es a ial Na rA L ps AARE Pk A FOS Ss Ane A seme rg rece en CS he ee 5 ie eh oes Atos sAN Change Password f A Vee Sa Sar Ee i RTE ESA Ree eS Ge z be oe De SMe knees FL EF ates 4 N ar 7 as pain Pete r eek aii charcoal blue bi WA Administrator Administ
51. ease select Save in the bottom left corner BHAS User Manual v1 0 May 2015 Page 70 of 108 TECHNOLOGY CORP Data Entry Personnel e The following screen will display Edit Location Role These are the fields of the record that can be edited State Washington Y Washington Find RSN Feninsula Peninsula Agency Part Angles 7 Port Angles Find County lecation 7 location 3 Fmd Role Data Entry Engineer Y Data Entry Engineer Fmd Stat Date S 5 2014 EndDate 5 30 2020 g _ indicates required field Delete Cancel Figure 23c Add New User Data Entry Personnel e n most cases the user s location will be pre populated according to the location of the Administrator e If the Administrator has more than one location in which they have privileges you will be requested to select the location of the client e State RSN Agency County and user are all required fields BHAS User Manual v1 0 May 2015 Page 71 of 108 RER TECHNOLOGY CORP e f specific dates are not entered into the system the Start Date will prepopulate to the Current Date and the End Date will prepopulate to the current date 6 six years into the future If the Save button is selected from the Client Location screen the following screen will display View User Note This user has no certifications These are the fields of the record that can be edited To search ty
52. ello Kitty TI A a A Nay he E ET os RAS i HKitty abctherapy com Al 3 pe ws Location All Sje i pi Fih pen Breit aoe ms Cham art fe Si OS teens ney ms Teban RN TERN Change Password charcoal blue ki WA Administrator Administrator Client Home Continue Assessment for Lisa Leslie News D t You have CANS certification access You have data entry access You have top level admin access you have local admin access ocuments 4 Log Out Assessment Mode Rapid Mode 7 Figure 17a Rapid Entry Mode Selection BHAS User Manual v1 0 May 2015 Page 46 of 108 N 3 R TECHNOLOGY CORP CANS Screen 5 assessment 813 for Lisa Leslie Entry Mode Rapid Entry Mode status Open Assessment Reason Initial LIFE DOMAIN FUNCTIONING FN 0 equals No need 1 equals Watchful waiting 2 equals Need for action 3 equals Need for immediate action o 1 2 3 Comments FNO1 Family D Z FNO2 Living Situation D O FNO3 School D O O FNO4 Interpersonal O O D FNO5 Crime delinquency D D FNO Intellectual development D oO C FNOF Physical medical O oS 2 FNO8 Sexual Development D Increased difficulty relating to parents and siblings spends Comment considerable time alone no longer participates in family activities RISK FACTORS RF 0 equals No need 1 equals Watchful wailing 2 equals Need for action 3 equals Need for immediate action Figure 17b Rapid Ent
53. ent ID First Name Middle Name Last Name Birth Date P11D YN P11D Gender Cancel Administrator Client EA X OOO 05 13 1998 05 13 1998 Location1 6 2014 7 2020 Location1 6 2014 7 2020 Location1 6 2014 7 2020 Location1 6 2014 7 2020 Merge Grouch Oscar amp Oscar Grouch Figure 15f Merge Clients e The second column will populate e The center column will also populate with all of the demographic data that is identical in the two client files e For the items that did not populate select the copy button for the item from the column that has the correct information e Any additional client data can be added to the client record at this time BHAS User Manual v1 0 May 2015 Page 41 of 108 TECHNOLOGY CORP e The screen will resemble the following figure 4 2 BO a eta PEA Hello Kitty HKitty abctherapy com Th gt Location All pie 4 ene da z abi r NN Da ORTI AFE vy on ne PR ema expat ihe rt lie Koa C Pas d A AET sek h fe ut en charcoal blue W WA Administrator Administrator Client Home Merge Clients News Log Out Consumers Sia 51 Birth Date 05 13 1998 05 13 1998 m ___ A E Location1 6 2014 7 2020 Location1 6 2014 7 2020 Location1 6 2014 7 2020 Location 6 2014 7 2020 Merge Grouch Oscar amp Oscar Grouch Figure 15g Merge Clients e Select the Me
54. er is able to enter the data from the following fields User Name First Name Last Name Email Address O O O O e Select the Search button e The following screen will display USER NAME FIRST NAME EMAIL ADDRESS PParker Peter Parker PParker therapeutictech org Active Tetta32 test testerara test yahoo com Active Mpiehow21 Meredith Piehowski mpiehow21 yahoo com Active Mshockley Mary Shockley ms yahoo com Active ptst Brenda Watlington test test com Active jmartin Julia Martin jmartin rcrtechnology com Active Imsikiny Lizwe Msikinya chickenman yahoo com Active bholman0314 Brandon Holman bholman rcrtechnology com Active tcopy test copy tcopy 123 com Active HJordan Hal Jordan greenlantem state com Active Figure 22a User Search e The following screen will display for a successful search USER NAME FIRST NAME LAST NAME EMAIL ADDRESS superman Clark Kent Superman familytreatment com Active Figure 22b Successful User Search BHAS User Manual v1 0 May 2015 Page 67 of 108 RER TECHNOLOGY CORP e To protect user s privacy the search features will display only the users that match the Administrator s Agency or agencies where he she has privileges Agency Administrators will only see clients within the agency RSN Administrators and State Administrators have access to multiple regions and agencies across the state according to jurisdiction e Due to the search parameters the results may yield more than one p
55. eseeeueeeeceeeeaueteceeeeenees 11 How to Handle a Forgotten User Name cccceccsscceecceeeenceeceecesecencceuceseeeeeeeeceeeeueeeceeeeaeeteeeeeeeeees 18 Howto Change a Secret CGS Oi recta tects ttn see ce erenn nAn ENEE REKE IUP Esar se mace oe eae sseesennteee 18 HOW tO LO OUT asic ccdeeee ones cans anesesnecesncusconsicvevsusscuceacsuesecavueccsucsesavencsesocnnenessesecsese LO Gen ral Page Layout ccc cciccccc vee see csc ecrsecaceve venaceesdeuesecicucinenscece sens ceveecessecsadexescceeesecte LO Chon Via EOIN CIN co csccec cece sco secsesccescoresiee cuscczeseness a a tee How to Conduct a Global Client Search ccccecccssscccssccceecceneccaeeeceeccacecsueesseessueesseessesesseeesaueenaaees 22 HOWTO Se ab CeO 2 CNG Ii occa ciconaicemnssiearcacnonancorsameonssien EEEE 24 FUE EO Adda CIERNE e wn is ete vr ls wg elgg ee ee vg T E cin cere vecle se ciao ede trae avec E E E 28 HOW tO Add a Caregiver ccceccsecceccsecseceeccncesecsececeuecsecseeecseceeeeseceeeseeeeeeeceseeeeeeeeeceeeeseseeeeeceeceeeneeeees 31 How to AGG Client LOCATIONS ccaccnesccauccrarscescocraeenuasnenapsesseactaeacceusiarmpaesgtea senemaeanuaciaanmanenonasanaaenamanacaaancnans 33 miley ta to Edit Oli 1ahal aice da icid e ieaeeemenn ny errant een nee te nr en eee eee eee ee ee ee ee 36 How to Merge Duplicates Client FileS ccccccceccssccseccsecseceseeeeccsecenceeeceeeeeeeeeceeeeneteeceeeeeueeeeceeeeenees 37 PASSO SSI CIVGS cae cussevcsesesccsecn
56. eseeseodsevnsunscsvssewssswnceqessewesyslessqesbevaeseeusceesuausweeessesveeenercesas eG Assessment Administration ccccccccscccccccsccsccccccccccscccccsccccsccsccccsccsccsccscsscsccsccssss4D Assessment Entry MOES ccccceecsecceccsecseeseceuceeccsecsecseceuceeeeseeseeseeseeeeceeceeeeeeeeeeeuceeeseeeeeseeeeceeeeeeeees 45 Data Eny VOC acta he ee E E 45 Fy LPO FON ECU OO asst a ov sates ev sic ons ee sos og ston soe ene eee ee cee eee eee eee peers seeeeeee 46 HOW TO ACG an ASSESSINGING ocecenccssccencrenetetserssnctsn ceeretvvetnnet vartwncteneneeseeetennatiseliaedawadduadauaadoasdeetdeesaeesaciic 47 How to Complete and or Edit an Open ASSESSMENL ccccccceeccccececceececeececeueceeeueceeeueceteuecesanesesanes 58 CIO SOs CRON eA 61 BHAS SONS oe aan Oot HOw to Conducta Global User Searchers EE EEE 64 FLOW GSS FC aa UE e E E N 67 Howto ad a SON sexe wayceercee sane nance anc eneeeee sae eausearcensaerecna EEEE rE E A E E A T eeluetades 69 Daa lad a at PE O e EEE 71 S ee o EEEE EEE EEE EEEE E E 73 RENO AONA ge 6 errr rE EEE EE E E E E E eee eee 74 RON AOMINSi QUOl cnsacoszcesnacseaeascnscseanacemegsesaveastessteseees camp ERTES E E EERE EAEE RRS 77 WAA a O a a S E E E E E R E E N 79 BHAS User Manual v1 0 May 2015 Page 3 of 108 RER TECHNOLOGY CORP Managing a User s Certifications cccccccssccseccsecsccseccseceuccsecceeceuceeceseeeeeeseeeceeeeueeeeceeeeseeeceeeeenees 81 Adding and or Registering a
57. esou Roles Clinician Clinician Stan Date 1113 2013 End Date 14 30 2020 indicates required field Figure 24a Add New User Clinician e Enter the data for a user on the Clinician level following this template e Select Add at the lower left of screen e The following screen will display BHAS User Manual v1 0 May 2015 Page 73 of 108 View User ER TECHNOLOGY CORP Search These are the fields of the record that can be edited PRAED ID Photo First Name Peter Last Name Parker Birth Date 10 15 1980 Staus aa Gender Male UserName PParker Secret Question Secret Identity Secret Answer Spiderman E mail Address PParker therapeutictech org Mobile Phone Regular Phone User Create Date 7 22 2014 4 54 44 PM Last Updated By jones Last Updated Date Password Updated Date 7 22 2014 4 58 01 PM 7 22 2014 4 54 44 PM Add User Location Role Add User Certification Change Password Erea Certifications COUNTY ROLE EFFECTIVE DATE EXPIRATION DATE STATE AGENCY Washington Grays Harbor RSN Behavioral Health Resources Hoquiam Hoquiam Clinician 11 13 2013 12 30 2020 Figure 24b Add New User Clinician Agency Administrator e Select the Add button at the bottom left side of the User Home Page as directed in Figure 21a Enter all of the required data for the new user Select Save in the bottom left corner e The following screen will display BHAS User Manual
58. ess Mobile Phone Regular Phone User Create Date Last Updated By Last Updated Date Password Updated Date Locations Certifications Peter Parker 10 15 1980 Male PParker Secret Identity Spiderman PParker therapeutictech org 7 22 2014 4 54 44 PM jones 7 22 2014 4 58 01 PM 7 22 2014 4 54 44 PM Add User Location Role Add User Certification Change Password AGENCY Photo Status EFFECTIVE DATE EXPIRATION DATE Washington Grays Harbor RSN Behavioral Health Resources Hoquiam Figure 29a View User Page 11413 2013 12 30 2020 e Select Add User Location Role at the lower center of the screen BHAS User Manual v1 0 Page 84 of 108 TECHNOLOGY CORP e The following screen will display Add Location Role for Peter Parker Complete the fom Make sure to enter all required fields we Agency G avs Harbor Crisis Clinic endDate e _ indicates required field Figure 29b Adding Secondary User Location Enter location data and the role of the user at that location Select the Add button at the lower left of the screen The Administrator will return to the View User page Select Locations at the bottom left of page een BHAS User Manual v1 0 May 2015 Page 85 of 108 RER TECHNOLOGY CORP e The new information will display View User Search To search type and hit enter These are the fields of the record that can be edited PRAED
59. f screen BHAS User Manual v1 0 May 2015 Page 60 of 108 RER TECHNOLOGY CORP e The following screen will display View Rosetta Maria Suarez To search type and hit enter Assessment is saved and closed These are the fields of the record that can be edited FirstName Rosetta P1 1D Indicator Yes LastName Suarez P1ID 213654256 Middle Name Maria Client ID ght8765678 Birth Date 6 17 2003 Gender Female Add Client Add Location Add Caregiver Add Assessment Locations Caregivers FRSC Se one LOCATION ASSESSMENT START DATE DISPLAY REPORT 836 CANS Screen 5 CLOSED location 3 02 10 2014 Report 885 CANS Screen 5 CLOSED Location1 02 10 2014 Report Figure 19e View Client Screen e The user will return to the View Client screen Assessments Open and Closed can be viewed by selecting the Assessments tab in the lower left of the screen e The user will only be able to view assessments that are associated with the location at which they have privileges Close Pending The Closed Pending function Is available for users after the screening assessment is completed but the user would like to designate a Screening Outcome at a later time I E _ ll BHAS User Manual v1 0 May 2015 Page 61 of 108 RK Intensive Mental Health Services CANS Screen CANS Screen 5 Meets WISe algorithm Complete Date 05 29 2015 Note Enter date assessment completed If entering an assessment previously conduc
60. he Caregiver Page of the assessment will appear as seen below Intensive Mental Health Services CANS Full ClientName Michaela Johnson Birth Date 03 26 2000 P1ID 856974552 Gender Female Completed By Kolitta Reed Phone Assessment Date 04 29 2015 01 45 41 AM Agency Name All Participant County Caregiver Name Daddy Johnson Relationship Father Save amp Continue Figure 180 Add Full Assessment Caregiver Page BHAS User Manual v1 0 May 2015 Page 57 of 108 RER TECHNOLOGY CORP e The CANS Full Assessment will not have open fields for Referral Source Data e The CANS Full Assessment will not have an algorithmic outcome e In order to view the clients assessment select the Assessments tab in the middle left of the screen How to Complete and or Edit an Open Assessment Once the client file is located within the system the user can edit complete an open assessment to the client s electronic file When editing completing an assessment the client s name displays as a part of the heading for this section This helps the user verify the client s file that is open throughout the assessment Figures 19a 19e e Select the client that you will assess e Select the Assessments tab in the lower left of screen e The following screen will display View Rosetta Mana Suarez To search type and hit enter These are the fields of the record that can be edited First Name Rosetta P1 DIndicator Ye
61. i a Wt ae ae ae x EER we a VEN JEN te wa Ni ve be ALET tay nae wea per e TLAN a charcoal blue W WA Adminstrator Adminstrator Chent Home Intensive Mental Health Services CANS Screen for Rosetta Maria Suarez CANS Screen 5 News Documenta CROSS SYSTEM INVOLVEMENT When was the youth s most recent involvement with the following Past12 More than 12 Current Past 30 days Never Don t know Most recent involvement in Log Out months months ago O 0 0 a 0 O Behavioral Rehabilation Services 0 O O 0 O Foster Care 6 6 0 6 Other Children s Administration Services CPS FRS Child i Welfare O O O Juvenile Justice Arrests Probation Detention Juvenile Rehabilitation JJ amp RA Institution Parole Dispositional Alternatives O Special Education O 0 0 Development Disabilities Administration Substance Abuse Outpatient Treatment 0 0 O O O Substance Abuse Inpatient Treatment O O Substance Abuse Detox 0 0 Mental Health Outpatient Treatment Non RSN O O Mental Health Outpatient Treatment RSN O C a Mental Health CLIP O O O O 3 O Mental Health Other Inpatient Treatment Psychiatric Hospitalizations State Hospitals Mental Health Crisis Service O O O O School Based Behavioral Health Services Tribal Behavioral Health Service PSYCHIATRIC PRESCRIPTION MEDICATIONS When did the youth most recently t
62. ies to identify who users are and how they are to interact with BHAS Each local government agency must designate authorized users who will be issued a username and password by the appropriate Administrator Three levels of authorized users are possible e Administrators Users have access to the CANS assessment tools with the understanding that these users will maintain appropriate certifications with the Praed Foundation Users have access to the online assessment tools through the data entry and rapid entry modes as well as the Import export features of BHAS All Administrators have access rights and privileges to reports of their level as well as the administrative levels below them e Clinicians Users have access to the CANS assessment tools with the understanding that these users will maintain appropriate certifications with the Praed Foundation Users have access to the online assessment tools through the data entry and rapid entry modes but not to the import export feature of BHAS Clinicians have access to Client Assessment Detail Reports individual productivity reports agency level productivity reports and all longevity reports according to user permissions e Data Entry Personnel Users have access to the data entry modes They have access to the CANS assessment tools as well as Client Assessment Detail Reports Certifications for all BHAS users will automatically be downloaded to the system by the Praed Foundation
63. ile s that is to be exported o A client search can be conducted at the top right of screen if necessary e The following screen will display CLIENT ID FIRST NAME LAST NAME Barbara Bunny Include Consumers Include Locations Include Assessments Include Caregivers Figure 37c Export Client Data e Choose the information you want to include in download by checking the following boxes you will include o Locations o Assessments o Caregivers e Select the Export button at the bottom left of screen BHAS User Manual v1 0 May 2015 Page 105 of 108 JER TECHNOLOGY CORP e The following screen will display Selected data exported and flushed No Records Found include Consumers Client File Include Locations Client Location File Include Assessments Assessment File Assessment Item File Include Caregivers Client Caregiver File Figure 37d Export Client Data e Select the blue link that appears in the bottom left of screen titled Location File e Select a download save path within the Administrator s network for the file e The document will display in Microsoft Excel Neen eee TT BHAS User Manual v1 0 May 2015 Page 106 of 108 RER TECHNOLOGY CORP Contact BHAS Help Desk BHAS Help Desk Support Services e Live solution technical support during defined business hours e Remote support capability e Electronic problem ticket submission process e Automated response acknow
64. ill populate the View User page C O BHAS User Manual v1 0 May 2015 Page 82 of 108 View User These are the fields of the record that can be edited PRAED ID First Name Reed Last Name Richards Birth Date 07 14 1954 Gender Male User Name RRichards Secret Question Secret Identity Secret Answer Mr Fantastic E mail Address RRichards therapyscience net Mobile Phone Regular Phone 456 582 8974 User Create Date 7 22 2014 5 29 13 PM Last Updated By jones Last Updated Date Password Updated Date 7 22 2014 5 31 34 PM 7 22 2014 5 29 13 PM RER TECHNOLOGY CORP To search type and hit enter Add User Location Role Add User Certification Change Password Locations Ee rire CERTIFICATION CERTIFICATION NAME EXPIRATION DATE 2587413 CANS Certification Figure 28c Add Certifications O7 31 2017 Adding and or Registering a User to a New Location e Select Administrator from the menu bar at the top of the screen e Select Userfrom the drop down menu e Search for the user and select the appropriate file BHAS User Manual v1 0 May 2015 Page 83 of 108 e The following screen will display View User RER TECHNOLOGY CORP To search type and hit enter These are the fields of the record that can be edited PRAED ID First Name Last Name Birth Date Gender User Name Secret Question Secret Answer E mail Addr
65. ing level of care and service planning to facilitate quality improvement initiatives and allowing for the monitoring of outcomes of services Certifications Training required by the Praed Foundation Chapin Hall to use the CANS Tools certifications foster maintenance of validity and reliability of assessment data over time Clinicians Individuals primarily responsible for administration of the CANS for the State of Washington Clinicians are able to generate their personal performance reports as well as individual and agency level client reports These users are also able to generate edit client and Location files as well as able to generate edit assessments This user has view access only for Documents News Client The patient infant child adolescent or young adult who is being evaluated for services Children s Long Term Inpatient Care CLIP In the State of Washington CLIP is a medically based treatment approach providing 24 hour psychiatric care staffed by psychiatrists masters level social workers RN s and other clinical experts CLIP is funded by federal and state Medicaid dollars but private insurance and other income sources can be billed In order to qualify e Youth must between the ages of 5 to 18 years of age e The youth has been diagnosed with a severe psychiatric disorder which significantly impacts the youth s ability to function safely and adaptively in a community setting and requires the intensity and restri
66. ing screen will display News Items CANS Comprehensive 5 17 http www yahoo com Test test Universal Architecture www google com Add FILE PATH News 1 0 Documents CANSCompsive 1 74402 pdf News 1 0 http w www yahoo com News 1 0 http Test News 0 2 http test News 1 0 Documents cs univeitecture2112 txt News 1 4 http www google com Figure 33b Upload News e Select the Add button at the bottom left of the screen BHAS User Manual v1 0 May 2015 Page 97 of 108 To search type and hit enter RER TECHNOLOGY CORP e The following screen will display Add News Item Complete the form Make Sure to enter all required fields File Path Choose File News Item Title Legal File Description _ indicates required field Figure 33c Upload News Enter a URL address or choose a file from the Administrator s network Verify that the News Item Title Type Version pre populate correctly Complete any necessary changes Add a document description if desired Select the Save button at the bottom left of screen This will return the Administrator to the News Items page and the document should be located in the list BHAS User Manual v1 0 May 2015 Page 98 of 108 N TECHNOLOGY CORP e The following screen will display News Items To search type and hit enter THLE NEWS ITEM TYPE VERSION URL FILE PATH CANS Comprehensive 5 17 News 1
67. iting 2 equals Need for action 3 equals Need for immediate action Answer Comments FNO1 Family physical fighting with si FNO2 Living Situation 1 FNO3 School 1 FNO4 Interpersonal 2 social isolation FNOS Crime delinquency 1 FNO6 Intellectual development 1 1 FNO Physical medical FNO8 Sexual Development Increased difficulty relating to parents and siblings spends Comment considerable time alone no longer participates in family activities RISK FACTORS RF 0 equals No need 1 equals Watchful waiting 2 equals Need for action 3 equals Need for immediate action Figure 16b Data Entry Mode Rapid Entry Mode Rapid Entry Mode is available to all users who have certifications to administer the selected assessment This mode provides a compact and efficient method of data entry This mode presents all of the questions grouped into modules The user enters the data by selecting the appropriate numerical value for the behavior This mode is designed for users who are familiar with the assessment parameters and or users that have administered the assessment in paper form If the user decides to employ a different mode of entry the user must save the assessment and re enter the open assessment in an alternate format The following figures provide an example of the Data Entry Mode in BHAS ar ae a TE o SRN pca aye SE a nes Pee S DP SP 2 a gees 4 Se SS ee Peas OR Di OSE TAN H
68. le a Forgotten Password lf a user forgets their password the following message will display T gt as ah As TESIA puree Nea hs AR Pea ae N gues A A oe ah i a oa x rik Sct CON ee m re Sis a seme 4 7 gt 1 2 cme ai l AN i E m A TS a i A n i h i ANEN fra Eam TA a ie o gm Samo hae kei a mE x PERS em ee ity A G i X i Cae oR UL be a r d rrr Me d a A MT Mere weet Pig ater een ale Ka Ba i he bag cr ROBE RE USE LON She te on Uh Bn snl a Ke Seis aon pedal pnd Ri Te a BU Vere neta te Ste see re es h EA ay 4 Home Login Information News Invalid UserName or Password or you have an Inactive Status Documents Forgot Password Figure 3 Invalid User Name or Password Message There are two ways to handle a forgotten password e On the Login page a Forgot Password link is provided to retrieve a forgotten password e f you have forgotten your password for the BHAS login follow this process Figures 4a 4g e Enter your assigned user name into the login screen BHAS User Manual v1 0 May 2015 Page 11 of 108 RER TECHNOLOGY CORP 7 KA F a 5 g2 r CPi ett A A eck pk at a SOA ta ee fa eg errr 4 K AS x ner ENE i a Dr ania re Ms ids aN a ti y gri x Pe X ae 4 j P boi ai A EE A e ae BSR onea i pe nit 2 d E AA EN Home Login Information News Documents UserName HKitty Forgot Password 2012 2014 RCR Technology
69. ledgement process e Multi Level Support Services approach e Escalation approach based on the support issue severity Services not supported by the Help Desk e Live support hours other than those stated e Internet access trouble issues e VPN related issues e Support of applications other than BHAS RCR Technology Technical Support Instructions RCR Technology uses a support ticketing system iSupport to create and track support issues that may occur during the use of the BHAS solution This tool is also the primary communications platform for ticket creation thru final issue resolution and ticket closure A support ticket can be created in one of two ways e Email the Help Desk This is the preferred means of submitting a support ticket request o Email address wabhashelpdesk rcrtechnology com e For urgent matters the Help Desk can be called directly for immediate support o 8amthru 5pm Pacific Time Zone Monday thru Friday toll free at 844 678 5709 gt BHAS questions regarding issues of policy and or program should be directed to the State of Washington system administrator During certain conditions it may be necessary for an RCR Technology support representative to connect to your computer and either control or view your computer screen If required you will be instructed to generate a secure remote support session to allow the Help Desk access to your machine a EE ee BHAS User Manual v1 0 May 2015 Page 1
70. left of screen CNl BHAS User Manual v1 0 May 2015 Page 13 of 108 N AL A ANN ER TECHNOLOGY CORP e The following screen will display aye ee 3 A GRGA N ope 4 es ay al as mae ONG 3 AT SAR A E ae oe AE EE e RE Y E E OE eh EAT a AT ia poor Panela a Home Reset Password News Documents New Password me Log In g Confirm Password t The Password and Confirm Password must be same Reset Password Figure 4d Reset Password Message e The password is case sensitive o Both entries must be identical o The password must use 3 of 4 character types which are defined as upper case lower case numerals or special characters o Seven 7 characters are minimally required for a user name o No white space is allowed o The new password must be unique from all previous passwords e Select the Reset Password button at lower left of screen e The following screen will display r z t ENT ak pee e Iai tMi Bena Login Information Password reset successful username Password o Forgot Password Figure 4e Password Reset Confirmation Message e When passwords are entered successfully you will receive a screen that states Password Reset Successful at the top of the message window e You will be returned to the login screen BHAS User Manual v1 0 May 2015 Page 14 of 108 RER TECHNOLOGY CORP o a z l Patt 5 y PJ Lp z ng Spee By a Cig ASE ORAS Wn
71. ll required fields Referral Name Address1 Address2 City State 5elect item T Email Phone Indicates required field Save Cancel Figure 35c Add Referral Source e After adding the data select the Save button at the bottom left of the screen e The data will populate the database in BHAS BHAS User Manual v1 0 May 2015 Page 102 of 108 Export Location Stack e From the menu bar on the Home Page select the WA Administrator Tab e Then select Export Location Stack _ ri a truce Lanner SS Ge Ie wer a S b n mn Sawe ee OTe aiga a lt A ma i DaT AAE ey So a gt Pes L Binira A et l ja ae Se J Laracha Change Fawsord d WA A amnntator Adrrerettr ator Dert Merge Chert Records BHAS User s manual Log Ont OEM FERS 5 Cotes treated as the technology application home to suppert the Child and Adolescent Needs and Strengths CANS Retewats n imeractive wed sze that collects assessment information and produces reports The system calculates algecithms er hreshoics to inform eligibility Ceterminations and produce mew individual anc aggregete repons BHAS Training and Support Click Here for the BHAS Manual General infeemation For general information about the CANS implementation comact Connie Egolf CANS Screen Age 0 4 CANS Screen Age 0 4 July 10 2014 CANS Full Age 0 4 CANS Full Age 0 4 July 10 2014 CANS Screen CANS Screen July 10 20
72. mic Outcome BHAS User Manual v1 0 May 2015 Page 55 of 108 TECHNOLOGY CORP e The following screen will display for a client that is eligible for WISe services Intensive Mental Health Services CANS Screen Meets WISe algorithm Complete Date 04 29 2015 Note Enter date assessment completed If entering an assessment previously conducted please enter the date conducted screening Outcome ReferralTo Select Referred To Figure 181 Positive Algorithmic Outcome e The user must enter the Completion Date e The user must enter their decision for the Screening Outcome e Select the Completed bottom in the lower left side of the page Referral Source Information Referral Source b School Contacted Date 4Af6 2015 Referral Source Recommended WiSe Completed Figure 18m CANS Screening Assessment Page e You will be returned to the View Client Page e There will be a message at the top of the screen indicating the status of the assessment e The following screen will display BHAS User Manual v1 0 May 2015 Page 56 of 108 eR TECHNOLOGY CORP View Michaela Johnson Bagegament 3496 is saved and closed These are the fields of the record that can be edited First Name Michaela Last Name Johnson Middle Name Bith Date 3 26 2D0D Figure 18n Assessment Save and Close Message CANS Full Assessment e When adding a Full CANS Assessment to a client t
73. nd support below Figure 34a DSM Diagnostic Codes BHAS User Manual v1 0 May 2015 Page 99 of 108 TECHNOLOGY CORP e The following screen will display DSM 4TR CODE DSM 5 CODE NAME 293 83 293 83 Bipolar and Related Disorder Due to Another Medical Condition With manic features 293 83 293 83 Bipolar and Related Disorder Due to Another Medical Condition With manic or hypomaniclike episode 293 83 293 83 Bipolar and Related Disorder Due to Another Medical Condition With mixed features 296 296 Bipolar disorder 296 80 296 80 Bipolar Disorder NOS 296 51 296 51 Bipolar disorder current episode depressed mild 296 5 296 5 Bipolar disorder current episode depressed mild or moderate severity 296 50 296 50 Bipolar disorder current episode depressed mild or moderate severity unspecified 296 52 296 52 Bipolar disorder current episode depressed moderate 296 54 296 54 Bipolar disorder current episode depressed severe with psychotic features 2 3 4 5 6 7 8 9 10 Add Figure 34b DSM Diagnostic Codes e The search box in the banner tab can be employed to search for diagnostic disorders or categories e lf the Administrator would like to update the data file with recently published revisions to the manual this can be done by adding the information o Select the Add button at the bottom left of the screen o The following screen will display Add DSM Condition Complete the form Make sure to enter all required fields
74. nistrator 03 03 2014 03 31 2020 BHAS User Manual v1 0 Page 76 of 108 TECHNOLOGY CORP RSN Administrator e Select the Add button at the bottom left side of the User Home Page as directed in Figure 21a Enter all of the required data for the new user e Select the Save button in the bottom left corner e The following screen will display Add Location Role for Reed Richards Complete the fonn Make sure to enter all required fields Role End Date indicates required field Figure 26a Add New User RSN Administrator e Enter the data for a user on the RSN Administrator level following this template e Select the Aad button at the lower left corner of the screen BHAS User Manual v1 0 May 2015 Page 77 of 108 RER TECHNOLOGY CORP e The following screen will display View User To search type and hit enter Search Note This user has no certifications These are the fields of the record that can be edited PRAED ID Photo First Name Reed Last Name Richards Birth Date 07 14 1954 Status Active Gender Male User Name RRichards Secret Question Secret Identity Secret Answer Mr Fantastic E mail Address RRichards therapyscience net Mobile Phone Regular Phone 456 582 8974 User Create Date 7 22 2014 5 29 13 PM Last Updated By jones Last Updated Date Password Updated Date 7 22 2014 5 31 34 PM 7 22 2014 5 29 1
75. ossible client match e Select one of the users in the results screen by clicking on the record e lf this is not the correct user the Administrator can o return to the previous screen to review the other possible results o add new search data to the search text box or o add anew client The following screen will appear View User To search type and hit enter Search These are the fields of the record that can be edited PRAED ID First Name Last Name Birth Date Gender User Name Secret Question Secret Answer E mail Address Mobile Phone Regular Phone User Create Date Last Updated By Last Updated Date Password Updated Date Eeeieuem Certifications Washington All BHAS User Manual v1 0 25896321 Clark Kent 02 15 1970 Male superman What is fathers name Khalil Superman familytreatment com 888 999 7777 555 666 4444 6 16 2014 9 01 11 PM Superman 6 16 2014 9 11 02 PM 6 23 2014 10 55 29 AM Add User Location Role Add User Certification Change Password AGENCY All All Figure 22c User Search Page 68 of 108 JER TECHNOLOGY CORP How to Add a User e Log in to the system as an Administrator e On the menu bar at the top of the page select the Administrator tab to open the drop down menu Then select User from the menu list e The following screen will display A 4 _ i l oe wor at mi by m A f 5 te i pi
76. pe and hit enter PRAED ID Photo First Name Steve Last Name Rogers Birth Date 07 18 1939 Status pcw Gender Male User Name SRodgers Secret Question Secret Answer E mail Address Mobile Phone Regular Phone Secret Identity Captain America SRodgers treatmentcenter com 7 22 2014 4 38 30 PM User Create Date Last Updated By KKringal Last Updated Date 7 22 2014 4 38 30 PM Password Updated Date 7 22 2014 4 38 30 PM Add User Add User Location Role Add User Certification Change Password Eve Certifications AGENCY EFFECTIVE DATE Washington Peninsula Port Angles location 3 Data Entry Engineer 05 05 2014 05 30 2020 Figure 23d View User Page Data Entry Personnel Note gt The following figures will provide examples of how to add a user at each access level within BHAS e Begin by selecting the Add button at the bottom left side of the user Home Page as directed in Figure 21a Please enter all of the required data for the new user e Please select the Save button in the bottom left corner NENT xxx BHAS User Manual v1 0 May 2015 Page 72 of 108 TECHNOLOGY CORP Clinician e The following screen will display Add Location Role for Peter Parker Complete the form Make sure to enter all required fields State Washington Washington Rey Glays Harbor RSN Grays Harbor RSM Agency Behavioral Health Resources Hi Behavioral Health R
77. possible for two different users working with the same organization to see different menu items Depending on your display settings some reports may extend off the right hand edge of the display area To correct this adjust the size of the text using the dropdown box at the top of the report C O BHAS User Manual v1 0 May 2015 Page 20 of 108 TECHNOLOGY CORP Client Management After a successful login employ the client menu from the bar under the banner at the top of the screen select Client It is recommended to always search for a client file before adding the client specific information to avoid duplicates a Gis eS gt AX Robert Jones rjnesr rcrtechnology com EA E Rai E J X k DS 40 Location All Mi e oenene le Lv NES ENON fee rest PETER EAT Gf aes ia siin K ANS h Change Password charcoal blue W RCR Administrator WA Administrator Administrator Client Reports View alert details Home News Clients Documents CLIENT ID FIRST NAME LAST NAME MIDDLE NAME BIRTH DATE ZIP CODE P1ID LOCATION COUNT ASSESSMENT COUNT Log Out Jones 06 04 2014 123456789 Jones 09 17 2007 kasey 07 01 2014 321123321 Kasey 07 12 2007 ivan king 07 31 2014 karl king 07 01 2014 karl king 07 01 2014 Karlfour king 07 01 2014 carla kinga 07 01 2014 karlthree kingthree 07 01 2014 432112341 Figure 8 Client Home Page BHAS User Manual v1 0 May 2015 Page 21 of 108 TECHNOLOGY CORP How to Condu
78. r Page BHAS User Manual v1 0 May 2015 EXPIRATION DATE 07 31 2020 07 31 2020 Page 32 of 108 RER TECHNOLOGY CORP e To view the Caregivers select the Caregivers tab at the lower left side of the screen How to Add Client Locations e Locate the client and open the View Client screen as directed above in Figures 10a 10e e The Client View Screen will display View Rosetta Suarez To search type and hit enter These are the fields of the record that can be edited FirstName Rosetta P1 ID Indicator Yes LastName Suarez P1ID 213654256 Middle Name Client ID ght8765678 Birth Date 6 17 2003 Gender Female Add Client Add Location Add Caregiver Add Assessment Eeee Caregivers Assessments STATE AGENCY EFFECTIVE DATE EXPIRATION DATE Washington Peninsula Sequim location 2 Hello Kitty 07 01 2014 07 31 2020 Figure 13a View Client Screen e Select the Add Location button at the center left of the screen e The following screen will display BHAS User Manual v1 0 May 2015 Page 33 of 108 TECHNOLOGY CORP Add Location tor Rosetta Suarez Complete the form Wake sure to enter all required fields indicates required field Cave Cancel Figure 13b Add Location Screen In most cases the client s location will be pre populated according to the location of the user e lf the user has more than one location in which they have active privileges you will be requested
79. rator Client Home Clients News Documents CLIENT ID FIRST NAME LAST NAME MIDDLE NAME BIRTH DATE ZIP CODE LOCATION COUNT ASSESSMENT COUNT Log Out Test Addclient 07 23 1993 668971111 Lisa Leslie 02 27 2004 123456321 arthetynh Testy McTestdata 03 19 2014 123456787 Briante Melton 03 14 2000 789653214 Test Reports 01 20 2009 2564321 Sesame 03 13 1999 256854413 Sesame 03 13 1999 Figure 10b Client Search o The most accurate search can be completed using the client s most unique identifying information the Client ID and the P1 ID o The P1 ID must have 9 digits o The client ID may be alphanumeric o The user may enter full or partial data into the search text box and the system will display all possible matches The system will also search for similar names and numbers to account for misspellings and or transpositions o The system will not search using middle names o The system will not yield a successful search if information from two 2 or more fields is entered into the search text box e After you have entered the client s criteria select the Search button to the right of the text box e The following message will display for an unsuccessful search Clients Elmo not found CLIENT ID FIRST NAME MIDDLE NAME BIRTH DATE ZIP CODE P1ID LOCATION COUNT ASSESSMENT COUNT Test Addclient 07 23 1993 668971111 1 2 add221 Tim Banks Andy 01 01 1994 123456933 1 1 469512325 Abby Cadabby 04 13 2006 1 0 Figure 10c
80. ress or URL is httos Awww wa bhas org Figure 1 below shows the BHAS Home Page layout BHAS User Manual v1 0 May 2015 Page 9 of 108 RG TECHNOLOGY CORP R T e p STA EYD Hello Kitt Mora SRNA W E EER 7 K x x TaI P wars te Yer lt E E ey a E A ime i pi et AOE na Lt eg EAR 22 s 3 ra i E EE a tof Ai Ain l ql i Change Password charcoal blue 14 RCR Administrator WA Administrator Administrator Reports Home Welcome Home News Documents BHAS User s manual Log Out BHAS has been created as the technology application home to support the Child and Adolescent Needs and Strengths CANS tools BHAS is an interactive web site that collects assessment information and produces reports The system calculates algorithms or decision model thresholds to inform eligibility determinations and produce new individual and aggregate reports Washington s Assessment Tools CANS Users Manuals and Score Sheets Washington s CANS Training CANS On line training and certification Washington s CANS SuperUsers Super User Listing General Information For general information about the CANS implementation contact Connie Egolf BHAS Training and Support Click Here for the BHAS Manual Please contact the BHAS Help Desk for questions and support below Figure 1 Home Page How to Log In The User Name and Password are determined during the registration process All personal details pertaining to the user are cataloged into BHAS
81. rge Clients button at the bottom center of the screen Please Note gt Closed client assessments cannot be deleted gt Open client assessment must be deleted on the View Client page BHAS User Manual v1 0 May 2015 Page 42 of 108 The View Client screen with the merged client data will display e _ 3 P SNES NAYES ee an EN ges RR Aa ime ok ee E 5 ae FEE mna pe a o A myra aR onl a e a a A A A T EA a A l e Taa a Be i wma te Pe eA E TE Client charcoal blue k WA Administrator Administrator TECHNOLOGY CORP Hello Kitty HKitty abctherapy com Location All Change Password To search type and hit enter EXPIRATION DATE 07 17 2020 07 17 2020 RER TECHNOLOGY CORP Home View Oscar The Grouch News These are the fields of the record that can be edited Documents First Name Oscar P1 ID Indicator Yes Log Out Last Name Grouch P1ID 562324251 Middle Name The Client ID 256413a Birth Date 5 13 1998 Gender Male Eee Caregivers Assessments STATE AGENCY EFFECTIVE DATE Washington Peninsula Sequim Location1 Hello Kitty 06 09 2014 Washington Peninsula Sequim Location1 Hello Kitty 06 03 2014 2012 2014 RCR Technology Corporation All Rights Reserved Help Desk 3844 6738 5709 Figure 15h View Merged Client Screen e The Administrator is not allowed to delete locations even if the duplicate entries are identical J Any additional changes to the data need to be done by e
82. riate Client name to merge from the dropdown menu The column below the search text box will populate The search text box on the right side of the screen will also prepopulate The following screen will display bE af a n Zz TES on b a SSNS SMES oe eB ea oe ee eR met st ee es pansies ie i NL a TRE RA ROTI fe AIRS z HKitty abctherapy com 4 7 7 Location All a OR ey a eee Ge Soa x ee f T vy i A wR IGS fn oe AT er a om E A SMR Re a n uy PER ema e aky a mi ee s ia m aiene Mie apr O ars ae ic Seal ete eat ce Bile Uae Ne oh ewe ie Sey oe ata a ea eae AR Bow Change Password charcoal blue W WA Administrator Administrator Client Home Merge Clients News Log Out Consumers Simiariy 0 First Name Grouch i tid Last Name Oscar O Location 6 2014 7 2020 Location 6 2014 7 2020 Location1 6 2014 7 2020 Merge Clients Figure 15e Merge Clients e Select the alternate client name to merge from the dropdown menu on the right e The column below the search text box will populate BHAS User Manual v1 0 May 2015 Page 40 of 108 e The following screen will display N I broa a k o SN eu OF rey aha amp v bAi Set Ee ie E Se ake BSS Benen WME Saye caret ham eee oie Pons ey Be AN OTE Dp mek te FS i charcoal blue 4 WA Administrator Merge Clients News Documents Keywords Log Out Consumers Cli
83. rights and privileges the user has within the system Save an Assessment A completed assessment within the system that is available for future editing User Any employee using the BHAS where assigned roles determine level of accessibility to system functions Washington WA Administrator Supervisory staff responsible for administrative tasks on the State level These individuals have elevated rights in BHAS to perform reporting tasks These users are primarily responsible for management of RSN contracts State Administrators are also able to generate State RSN Agency User and Client Reports generate edit client and Location files and generate edit assessments This user is also responsible for uploading documents and news as well as exporting BHAS data Wrap Around with Intensive Services WISe The wrap around model sites shall serve children with serious emotional or behavioral disturbances that are at high risk of residential or correctional placement or psychiatric hospitalization and who have been referred for services from the department a county juvenile court a tribal court a school ora licensed mental health provider or agency BHAS User Manual v1 0 May 2015 Page 8 of 108 RER TECHNOLOGY CORP BHAS Registration To maintain the security and privacy of data the application requires a username and password to be established This is done through a registration process that enables government agenc
84. rsonnel can complete an open assessment initiated by another user but only in Data Entry Mode If the user decides to use a different mode of entry the user must save the assessment and re enter the open assessment in an alternate format The following figures provide an example of the Data Entry Mode in BHAS Sees rie T a i A AA i aTa Fag N A an a en I epee Ee Ai ry ee Hello Ki bs z HKitty abctherapy com 2 A Location All 7 Ai PER Sem ore ans ney wx a z es zt E s m 6a ake O ter i et AED Poek na A SE et Change Password charcoal blue bi WA Administrator Administrator Client Home Continue Assessment for Lisa Leslie News You have CANS certification access You have data entry access You have top level admin access you have local admin access Documents 4 Log Out Assessment Mode Data Entry Mode Y Continue Assessment Cancel Figure 16a Data Entry Mode Selection C O BHAS User Manual v1 0 May 2015 Page 45 of 108 TECHNOLOGY CORP mth a ieee BC Pam TEES Hkitty abctherapy com J Fe Location All A Tks a Ay bo F topi ati iA E r AE A A A charcoal blue k WA Administrator Administrator Chent Home CANS Screen 5 assessment 813 for Lisa Leslie News Entry Mode Data Entry Status Open Assessment Reason Initial Documents Log Out LIFE DOMAIN FUNCTIONING FN 0 equals No need 1 equals Watchful wa
85. ry Mode How to Add an Assessment Once the client is either found or added to the system the user can add an assessment to the client s electronic file When adding an assessment the client s name displays as a part of the heading for this section This helps the user verify the client s file that is open throughout the assessment Figures 18a 180 e Select the client that you will assess e The following screen will display BHAS User Manual v1 0 May 2015 Page 47 of 108 JER TECHNOLOGY CORP Search View Roselta Mana Suarez To search type and hit enter These are the fields ofthe record that can be edited FirstName Rosetta P1 D Indicator Yes Last Name Suarez PIID 213654256 Middle Name Maria Client ID ghterb5678 Bith Date 9 6 17 2003 Gender Female Add Client Add Location Add Caregiver Add Assessment Eoee Caregivers Assessments STATE AGENCY COUNTY 3E EFFECTIVE DATE EXPIRATION DATE Washington Peninsula Sequim Location Hello Kitty 0710 2014 OFA Fi2020 Washington Peninsula Sequim location 2 Hello Kitty 0701 2014 07312020 Washington Peninsula Fort Angles location 3 Hello Kitty 01142013 OB 20 2014 Figure 18a View Client Screen e Select the Add Assessment button at the lower middle of the screen BHAS User Manual v1 0 May 2015 Page 48 of 108 ER TECHNOLOGY CORP e The following screen will display Add Assessment for Rosetta Mana Suarez Assessment Tool A
86. s Last Name Suarez P1 1D 213654256 Middle Name Maria Client ID ght8765678 Birth Date 6 17 2003 Gender Female Add Client Add Location Add Caregiver Add Assessment Locations Caregivers Rec LOCATION ASSESSMENT START DATE DISPLAY REPORT 836 CANS Screen 5 CLOSED location 3 02 10 2014 Report 685 CANS Screen 5 Open Location1 02 10 2014 Report Figure 19a View Client screen e Select the assessment that needs to be completed or edited e The following screen will display Continue Assessment for Rosetta Mana Suarez You have CANS certification access You have data entry access You have top level admin access you have local admin access Assessment Mode Data Entry Mode T Continue Asse Figure 19b Assessment Mode Selection BHAS User Manual v1 0 May 2015 Page 58 of 108 JER TECHNOLOGY CORP The user s permissions for adding editing an assessment will appear Select Data Entry Mode or Rapid Entry Mode from the drop down menu select the Continue Assessment button in the lower left of screen The assessment will appear in the Assessment Mode selected e The following screen will display Hello Kitty f A beta ere 5 f 4 va om t hs ally BS AU Y Heh TATE Na d MS NGP ens ard ae jia on y Location All faf A f tA f j BA i 4 Ds hey i AR a ey AE sA bP ere A O A i ee AA NIN fn a ETA wll Ee Maen Ot ter Meee gy Veenma o hy a Change Password 4 J a
87. s who qualify for Medicaid These services are provided through contracts with 11 Regional Support Networks statewide Refers to the individual localities within the State of Washington that provide mental health care treatment to clients Regional Support Networks RSNs Most RSNs are made up of counties or groups of counties There are 11 RSNs across the state of Washington These entities manage and execute state government contracts for mental health care treatment The RSNs are responsible for e Subcontracting with licensed community mental health agencies to provide services e Managing involuntary treatment services e Ensuring services are provided to anyone with a serious mental illness BHAS User Manual v1 0 May 2015 Page 7 of 108 RER TECHNOLOGY CORP Regional Support Network RSN Administrator Supervisory staff responsible for administrative tasks on the RSN level These individuals have elevated rights in BHAS to perform reporting tasks These users are primarily responsible for management of agency contracts clients and assessments They are able to enable system access for users generate edit client and client Locations as well as generate edit Assessments RSN Administrators are able to generate Individual User System Wide and Longevity Reports according to user permissions This user has view access only for Documents News Role Title given to all individuals with access to the BHAS assigns the
88. se re ih aie Pe as a RA amme m n v eE aad gt y Arend ia Wekome Homo BHAS Users Manual technology application home to support the Child and Adolescent Needs and Strengths CANS b site that collects assessment information and produces reports The sysiom calculates algorithms or eligadity determinations avd produce new indnedual ard osoregaie reports Click here for the EHAS Manual For general information about the CANS implementation contact Connie Ego Click here for latest versions of CANS Tools Please contact the BHAS Help Desk for questions and suppect below Figure 32a Selecting Upload Documents e The following screen will display BHAS User Manual v1 0 May 2015 Page 94 of 108 TECHNOLOGY CORP Documents To search type and hit enter search DOCUMENT TYPE VERSION URL FILE PATH BHAS Manual HTML link 1 0 https Awww wa bhas org Documents WashngtonQuic kUserGuide pdf CANS Full 5 Aug 25 2014 PDF 2 0 DocumentshWACANSFug252014 6596 pdf CANS Full Age 0 4 Aug 25 2014 PDF 2 0 Documents WACANSFug252014 2576 pdf CANS Screen 5 Aug 25 2014 PDF 2 0 DocumentshWACANSScg252014 1302 pdf CANS Screen Age 0 4 Aug 25 2014 PDF 2 0 DocumentsMWACANSSc2014 2 4344 pdf Figure 32b Upload Documents e Select the Add button at the bottom left of the screen e The following screen will display Add Document Complete the form Make sure to enter all require
89. ser Manual v1 0 Page 91 of 108 e The following screen will display These are the fields of the record that can be edited PRAED ID First Name Last Name Birth Date Gender User Name Secret Question Secret Answer E mail Address Mobile Phone Regular Phone User Create Date Last Updated By Last Updated Date Password Updated Date Photo Active indicates required field 223650963 Note Required to perform an assessment Diana Prince 2261969 EE Female DiananP Secret Identity Wonder Woman wwoman hallofustive com 695 526 5074 632 509 2542 4 75 2015 kreed 4 29 2015 4729 2015 e Remove the check mark in the Active box by selecting it BHAS User Manual v1 0 Figure 31b Edit User Page May 2015 TECHNOLOGY CORP Page 92 of 108 JER TECHNOLOGY CORP User Create Date 4 79 2015 Last Updated By kreed Last Updated Date 4 79 7015 Password Updated Date 4 29 2015 Photo Active indicates required field Save Delete Change Password Figure 31c Revised Edit User Page Select Save in the lower left corner of the screen The following screen will display View User Id 6840 User is not active These are the fields of the record that can be edited PRAED ID 523658965 Photo L Note Required to perform an assessment FirstName Diana 2 Last Name Prince L Status Inac
90. shington Licence Requirements FOF 1 0 Documents requiremicensuregb0d pdf www google com HTML link 1 0 http www google com Add Figure 32d Upload Documents BHAS User Manual v1 0 May 2015 Page 96 of 108 Upload News e From the menu bar on the Home Page select the WA Administrator Tab e Then select Upload News a Charcoal Diut Iome News Documents Log Ou xe TR Our eg Pe AE ae E E ANA N AA E A E E i A AE CSEE SA OY e i v L pi Any ie Fi 4 a Th arawd iT sk h iga Ly A WA Acterereatrater Adria Qori Global Chart Search Uplead Document Merge Cret Mec ota CGM ITR AS Codis an created as he lechaclogy applcaven home to supper ihe Chiki and Adolescent Needs ond Sireng hs CANS Reker aly n interactive wed sie that collects assessment information and produces reports The system calculates algorithms or Be ey pes olds to inform eligibility determinations and procure new individual and aggregate reports BHAS Training ond Support Click Here for the BHAS Manual General information For general information about the CANS implementation contact Connie Egoit CANS Screen Age 0 4 CANS Screen Age O 4 July 10 2014 CANS Full Age 0 4 CANS Full Age 0 4 July 10 2074 CANS Screen 5 CANS Screen 5e July 10 2014 CANS Full 5 CANS Full July 10 2014 Please contact the BHAS Help Desk for questions and support below Figure 33a Selecting Upload News e The follow
91. ssessment Certification Assessment Location Washington Peninsula Port Angles location 3 Assessment Start Date Assessment Mode Pre Populate Start Assessment Figure 18b Add Assessment Page An assessment tool CANS Full or CANS Screen must be selected e The necessary Certification and assessment Start Date will be prepopulated according to the age of the client o The assessment Start Date can be altered if an alternate version of the assessment was given on an earlier date o Assessments cannot be posidated e A location from the drop down menu must be selected o Location will be pre populated for Clinicians and Data Entry Personnel e The user must select an assessor depending on level of system access o Assessor will be pre populated for Clinicians and Data Entry Personnel e User must select Initial for CANS Screen Assessment Reason The desired Assessment Entry Mode must be selected e Select the Start Assessment button on the lower left side of the screen cn ___ lt lt I _ S S lt lt lt S sess BHAS User Manual v1 0 May 2015 Page 49 of 108 JER TECHNOLOGY CORP Screening Assessments e The following screen will display Intensive Mental Health Services CANS Screen CANS Screen 5 These are the fields of the record that can be edited Client Name Rosetta Maria Suarez Birth Date 06 17 2003 P1 ID 213654256 Gender ES Completed
92. ted please enter the date conducted Screening Outcome Referral To Select Referred To ClientName Josephine Baker Birth Date 02 27 2009 P1ID 569854236 Gender Female Completed By Hello Kitty Phone Assessment Date 05 29 2015 02 52 27 AM Figure 20a Screening Outcome lf Completed and or Cancel is selected at the bottom of the screen without this data field entered the following screen will display Clients To search type and hit enter Search Assessment 3511 is saved and CLOSED Pending Figure 20b Client Page C O BHAS User Manual v1 0 May 2015 Page 62 of 108 TECHNOLOGY CORP The Client View Page will display as follows View Josephine Baker These are the fields of the record that can be edited FirstName Josephine Client ID Last Name Baker Gender Middle Name Birth Date 2 27 2009 JER TECHNOLOGY CORP To search type and hit enter Search 25632541 Female Mad Cieni Aad Lozan Add Caregen Paad Assessmen Locations Caregivers Bee ASSESSMENT TOOL STATUS LOCATION START DATE 3512 CANS Screen 5 Initial Open Snohomish 05 29 2015 02 54 13 AM 3511 CANS Screen 5 Initial CLOSED Pending Snohomish 05 29 2015 02 52 27 AM 3510 CANS Screen 5 Initial CLOSED Snohomish 05 29 2015 02 38 13 AM Figure 20c Client View Page COMPLETED DATE DELETE Report Delete Meets Report 05 29 2015 02 51 33 AM Meets Report
93. their location to the client file with an effective start date and end date This will move access to the client file from one agency to another This can be seen above as Agency Port Angeles County Location 3 with an expired Expiration Date that occurs before the next location is added BHAS User Manual v1 0 May 2015 Page 35 of 108 B R dl a 4 l TECHNOLOGY CORP How to Edit Client Information e Locate the client and open the View Client screen as directed above in Figures 10a 10e e The Client View Screen will display View Rosetta Suarez To search type and hit enter These are the fields of the record that can be edited First Name Rosetta P1 ID Indicator Yes LastName Suarez P1ID 213654256 Middle Name Client ID ght8765678 Birth Date 6 17 2003 Gender Female Add Client Add Location Add Caregiver Add Assessment Eepe Caregivers Assessments STATE AGENCY EFFECTIVE DATE EXPIRATION DATE Washington Peninsula Sequim location 2 Hello Kitty 07 01 2014 07 31 2020 Figure 14a View Client Screen e Select the Edit button at the lower left side of the screen e The following Edit Client screen will display oe one TA A r P 5 z y a z D SAD E E ae ae eR in Ce ee E 4 gre rN OCB Be Mae cK OAR A ata RS ENT I i E R gt A wae Tio re e A xs ct et a et etry EE ae Change Password Ming aE he TET E Sep wim eern tis ee SE SOR int fy SBN OF GO MED D Hh ROM As ie RIS it ee
94. ting 2 equals Need for action 3 equals Need for immediate action 1 2 3 Comments FNO1 Family O physical fighting with siblil FNO2 Living Situation O amp FNO3 School O amp O FNO 4 Interpersonal O O per isolation FOS Crime delinquency O amp C O E FNOG Intellectual development 5 amp C O FNO Physical medical O amp C FNO8 Sexual Development 5 O C Increased difficulty relating to parents and siblings spends Comment considerable time alone no longer participates in family activities RISK FACTORS RF 0 equals No need 1 equals Watchful waiting 2 equals Need for action 3 equals Need for immediate action Figure 18e CANS Screening Assessment Page 1 e The user will complete the assessment e The following screen will display BHAS User Manual v1 0 May 2015 Page 52 of 108 RER TECHNOLOGY CORP CAREGIVER STRENGTHS AND NEEDS 0G 0 equals Strength 1 equals Some need 2 equals Moderate need 3 equals Need for immediate action Comments CGN Caregiver Capacity G D D CGO Family Stress O E D O CGOS Safety C G O O Comment Proceed to Diagnosis Back to Client View Figure 18f CANS Screening Assessment Page 2 e The user must select Save Assessment or Proceed to Diagnosis or Back to
95. tion screen the following screen will display Hello Kitty HKitty abctherapy com 4 XN a y d ENN L By Ei LANN Fw er j ze O S e ae charcoal blue b RCR Administrator WA Administrator Administrator Home View Barbara Ann Bunny To search type and hit enter News These are the fields ofthe record that can be edited Location All Documents First Name Barbara P1 ID Indicator Log Out Last Name Bunny P1 ID Middle Name Ann Client ID Birth Date 6 10 2004 Gender Locations Assessments M riGniae RELATIONSHIP FIRST NAME LAST NAME ADDRESS CITY PHONE EFFECTIVE DATE EXPIRATION DATE Mother Christine 01 01 1901 01 01 1904 Figure 11f View Client Screen How to Add a Caregiver e Locate the client and open the View Client screen as directed above in Figures 10a 10e e The Client View Screen will display View Rosetta Suarez To search type and hit enter These are the fields of the record that can be edited First Name Rosetta P1 ID Indicator Yes LastName Suarez P1ID 213654256 Middle Name Client ID aht8765678 Birth Date 6 17 2003 Gender Female Add Client Add Location Add Caregiver Add Assessment Eeue Caregivers Assessments STATE AGENCY EFFECTIVE DATE EXPIRATION DATE Washington Peninsula Sequim location 2 Hello Kitty 07 01 2014 07 31 2020 Figure 12a View Client Screen BHAS User Manual v1 0 May 2015 Page 31 of 108 e Select the Add Caregiver button in the mi
96. tive L 4 2 Birth Date 02 26 1969 Gender Female r 7 User Name DiananP Secret Question Secret Identity L Secret Answer Wonder Woman L 3 E mail Address wwoman hallofjustive com i Mobile Phone 895 526 5874 L i Regular Phone 632 589 2542 L 2 User Create Date 4 29 2015 z Last Updated By kreed J z Last Updated Date 4 29 2015 L 2 _ Password Updated Date 4 29 2015 L C Es S ee ee eee Certifications STATE 4 AGENCY EFFECTIVE DATE EXPIRATION DATE Washington Optum Pierce RSN Pierce RSN Catholic Community Services All Agency Administrator 04 01 2013 04 30 2016 Figure 31d Revised View User page BHAS User Manual v1 0 May 2015 Page 93 of 108 JX TECHNOLOGY CORP As noted at top of page the user status has been changed to Inactive This user will no longer appear in the BHAS menu for selection This user will not populate in aggregate reports The client assessments attached to this user will remain active o These clients will be accessible to users with equivalent location of the inactive user and administrative levels above Administrative Tasks State Level Administrative Tasks Upload Documents e From the menu bar on the Home Page select the WA Administrator Tab e Then select Upload Document pl ato Hires i Pem lioras Ja i mance Paare RS Orne Oa a a A rE A oe S43 Sake Qo ee LTE Se ea WR aoe e
97. ts subsidiaries Glossary of Terms The State of Washington BHAS uses numerous terms that are important to understand while using the solution These terms are listed and defined below Agency The office or mental health facility where the client is receiving an evaluation treatment and or other mental health services Agency Administrator Supervisory staff responsible for administrative tasks on the Agency level They are able to enable system access for users generate edit client and client Locations as well as generate edit assessments Agency Administrators are able to generate Individual User System Wide and Longevity reports according to user permissions This user has view access only for Documents News Assessment Term used to refer to the CANS tool employed to evaluate the current psychological and social functioning of the client BHAS User Manual v1 0 May 2015 Page 5 of 108 RER TECHNOLOGY CORP Behavioral Health Assessment Solution BHAS provides electronic management of the CANS Tools additionally it provides a breadth of client clinician and Solution reports at the individual and aggregate levels Behavioral Rehabilitation Services BRS In the State of Washington these programs provide psychiatric services in private and public agencies Child and Adolescent Needs and Strengths CANS This assessment is a multi purpose tool developed for children s services to support decision making includ
98. ve Active Active Active Active o User Search is conducted by employing the open search field in the upper right corner of the page e The following screen will display BHAS User Manual v1 0 May 2015 Page 16 of 108 View User N KO TECHNOLOGY CORP Note This user has no certifications These are the fields of the record that can be edited PRAED ID Photo FirstName Michelle LastName Obama Birth Date 07 01 2014 Status a Gender Female UserName MObama Secret Question How many kids SecretAnswer Twogirls E mail Address MObama therapycourt com Mobile Phone Regular Phone User Create Date 7 8 2014 3 58 54 PM Last Updated By MObama Last Updated Date 7 8 20143 58 54 PM Password Updated Date 7 16 2014 3 25 50 PM Add User Add User Location Role Add User Certification Change Password Locations Certifications EFFECTIVE DATE EXPIRATION DATE Washington Peninsula Port Angles Figure 5c Administrator Password Reset e Make note of the user Name Secret Question and Secret Answer e At the bottom right of the View User screen select Change Password e The following screen will display ENAT lt x Pe 4 FS Rg tl aR Dy eee A S Mec se en ee LK RR WO er BY k ome ey aR wos Sto AR S PP ea eet ws Dabciherar Lo Aiea Ler tore Pe den eet res charcoal blue kJ WA Administrator Administrator Home Validate UserName News Documents User Name 2
99. vioral Health Assessment Solution BHAS website BHAS contains the electronic versions of the Washington Child and Adolescent Needs and Strengths CANS Assessments utilized by the State for determination of eligibility for WISe Wraparound with Intensive Services Programs In the State of Washington the CANS is used to examine infants children adolescents and young adults who are ages 0 to 21 years old The CANS Tools were developed by John Lyons Ph D of the Praed Foundation Chapin Hall and have been adapted for use in numerous localities states and countries The intended audience for this document is all State of Washington users to include private and public mental health providers employees of local mental health agencies Regional Support Networks RSNs Aging and Disability Services Administration and the Department of Social and Health Services The design of BHAS enables these service providers to use common tools and processes on the local county regional and state government levels Incorporating the CANS Tools into the BHAS website will foster consistency and uniformity as well as enable all who are involved in allocating and disseminating mental health services to be consistent and standardized regarding providing mental health services for infants children adolescents and young adults served by Washington Departments of Aging and Disability Services Administration and Social and Health Services as well as i
100. wing screen will display View User To search type and hit enter Search These are the fields of the record that can be edited PRAED ID First Name Bruce LastName Banner Status Active Birth Date 05 23 1968 Gender Male User Name BBanner Secret Question Secret Identity Secret Answer The Incredible Hulk E mail Address BBanner wahospitals org Mobile Phone 555 568 5622 Regular Phone User Create Date 7 22 2014 5 15 31 PM jones Last Updated By Last Updated Date 7 22 2014 5 15 31 PM Password Updated Date 7 22 2014 5 15 31 PM Eee Certifications Add User Location Role Add User Certification Change Password AGENCY EFFECTIVE DATE EXPIRATION DATE Washington King County RSN Community Psychiatric Clinic Community Psychiatric Agency Administrator 03 03 2014 03 31 2020 Figure 30a View User Screen e Select the user s active location at the bottom of the screen BHAS User Manual v1 0 May 2015 Page 87 of 108 TECHNOLOGY CORP e The following screen will display Edit Location Role These are the fields of the record that can be edited Agency Community Psychiatric Clinic County Community Psychiatric Role 3 3 2014 12 00 00 AM End Date 7 14 2014 Stan Date _ indicates required field Save Delete Cancel Figure 30b Editing Initial Location s End Date Change the End Date to the effective access termination dat

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