NOTICE - Gajanan Securities Services Limited
Contents
1. of the Company inter alia indicating the process and manner of e Voting process along with printed Attendance Slip and Proxy Form can be downloaded from the link https www evoting nsdl com The e voting period commences on August 25 2015 10 00 am and ends on August 27 2015 5 00 pm During this period shareholders of the Company may cast their vote electronically The e voting module shall also be disabled for voting thereafter Once the vote on a resolution is cast by the shareholder the shareholder shall not be allowed to change it subsequently The voting rights of members shall be in proportion to their shares of the paid up equity share capital of the Company as on the cut off date of 21 August 2015 Any person who acquires shares of the Company and become member of the Company after dispatch of the notice and holding shares as of the cut off date i e 21 Augsust 2015 may obtain the login ID and password by sending a request at evoting nsdl co in or mdpldc yahoo com The facility for voting through remote e voting shall be made available at the AGM and the members attending the meeting who have not cast their vote by remote e voting shall be able to exercise their right at the meeting through ballot paper The procedure to login to e Voting website is given below 1 Open the attached PDF file e Voting pdf giving your Client ID in case you are holding shares in demat mode or Folio No in case you are holding sha2. ECIAL BUSINESS 4 Adoption of New Articles of Association as per Companies Act 2013 To consider and if thought fit to pass with or without modification s the following resolution as a Special Resolution RESOLVED THAT pursuant to provisions of Section 14 and all other applicable provisions of the Companies Act 2013 read with Companies Incorporation Rules 2014 including any statutory modification s or re enactment thereof for the time being in force consent of the Company be and is hereby accorded to substitute the existing Articles of Association of the Company by a new set of Articles of Association RESOLVED FURTHER THAT any one of the Directors of the Company and or Mrs Khusboo Agarwal Company Secretary be and is hereby authorized to sign and execute such Forms papers documents deeds and instrument and to do all such acts deeds matters and things as may be considered necessary desirable and expedient by them for the purpose of giving effect to this resolution By order of the Board GAJANAN SECURITIES SERVICES LIMITED Khusboo Agarwal Company Secretary NOTES 1 A statement giving the relevant details of the Directors seeking re appointment under Item Nos 2 of the accompanying Notice is annexed hereto and forms part of this notice 2 A member entitled to attend and vote is entitled to appoint a proxy to attend and vote instead of himself and the proxy need not be a member Proxies in order to be effe
3. NOTICE NOTICE is hereby given that the 21 Annual general meeting of the members of M s Gajanan Securities Services Limited will be held on Friday August 28 2015 at 11 30 A M at 9 12 Lal Bazar Street ai Floor Block A Kolkata 700 001to transact the following business ORDINARY BUSINESS 1 To receive consider and adopt the audited Balance Sheet as at March 31 2015 and the Profit and Loss Account of the Company for the year ended on that date together with the Directors Report and Auditor s Report 2 To appoint a director in place of Mr Natwar Lal Bedia DIN 01011906 who retires by rotation and being eligible offers himself for re appointment 3 To appoint M s P K C amp Co Chartered Accountants firm Registration No 322322E as Auditors of the Company and to fix their remuneration RESOLVED THAT pursuant to the provisions of Section 139 and all other applicable provisions of the Companies Act 2013 the Act read with Rule 3 7 of the Companies Audit and Auditors Rules 2014 including any statutory modification s or re enactment thereof for the time being in force the Company hereby ratifies the appointment of P K C amp Co Chartered Accountants Firm Registration No 322322E as the Statutory Auditors of the Company to hold office from the conclusion of this meeting until the conclusion of the next Annual General Meeting on such remuneration as may be determined by the Board of Directors SP
4. ctive must be received by the company not later than forty eight 48 hours before the meeting Proxies submitted on behalf of limited companies societies etc must be supported by appropriate resolutions authority as applicable A person can act as proxy on behalf of Members not exceeding fifty 50 and holding in the aggregate not more than 10 of the total share capital of the Company In case a proxy is proposed to be appointed by a Member holding more than 10 of the total share capital of the Company carrying voting rights then such proxy shall not act as a proxy for any other person or shareholder 3 Members are requested to bring their attendance slips duly completed and signed mentioning therein details of their DP ID and Client ID Folio No 4 Incase of joint holders attending the Meeting only such joint holder who is higher in the order of names will be entitled to vote at the Meeting 5 Share Transfer Books of the Company will remain closed from 21 August 2015 to 24 August 2015 both days inclusive for the purpose of Annual General Meeting AGM of the Company to be held on August 28 2015 6 Relevant documents referred to in the accompanying Notice and in the Explanatory Statements are open for inspection by the Members at the Company s Registered Office on all working days of the Company during business hours up to the date of the Meeting 7 Corporate Members intending to send their authorized representatives t
5. eir e mail addresses physical copies are being sent by the permitted mode The Securities and Exchange Board of India SEBI has mandated the submission of Permanent Account Number PAN by every participant in the securities market Members holding shares in electronic form are therefore requested to submit their PAN to the Depository Participants with whom they maintain their demat accounts Members holding shares in physical form should submit their PAN to the Company Pursuant to provisions of Section 108 of the Companies Act 2013 and Rule 20 of the Companies Management and Administration Rules 2014 as amended by the Companies Management and Administration Amendment Rules 2015 and Clause 35B of the Listing Agreement the Company is pleased to provide members facility to exercise their right to vote at the Annual General Meeting AGM by electronic means and the business may be transacted through e Voting Services The facility of casting the votes by the members using an electronic voting system from a place other than venue of the AGM remote e voting will be provided by National Securities Depository Limited NSDL The Company has approached NSDL for providing e voting services through our e voting platform In this regard your Demat Account Folio Number has been enrolled by the Company for your participation in e voting on resolution placed by the Company on e Voting system The Notice of the Annual General Meeting AGM
6. he relevant Board Resolution Authority Letter etc together with attested specimen signature of the duly authorized signatory ies who are authorized to vote to the Scrutinizer through e mail csmanjulapoddar gmail com with a copy marked to evoting nsdl co in Please note the following A member may participate in the AGM even after exercising his right to vote through remote e voting but shall not be allowed to vote again at the AGM A person whose name is recorded in the register of members or in the register of beneficial owners maintained by the depositories as on the cut off date only shall be entitled to avail the facility of remote e voting as well as voting at the AGM through ballot paper The Chairman shall at the AGM at the end of discussion on the resolutions on which voting is to be held allow voting with the assistance of scrutinizer by use of ballot paper for all those members who are present at the AGM but have not cast their votes by availing the remote e voting facility The Scrutinizer shall after the conclusion of voting at the general meeting will first count the votes cast at the meeting and thereafter unblock the votes cast through remote e voting in the presence of at least two witnesses not in the employment of the Company and shall make not later than three days of the conclusion of the AGM a consolidated scrutinizer s report of the total votes cast in favour or against if any to the Chairman or a person author
7. ing toll free no 1800 222 990 EXPLANATORY STATEMENT PURSUANT TO SECTION 102 1 OF THE COMPANIES ACT 2013 ITEM NO 4 The Articles of Association hereinafter referred to as AOA of the company as presently in force are based on the Companies Act 1956 and several regulations in the existing AOA contain references to specific sections of the Companies Act 1956 which is no longer in force Consequent upon coming into force of the Companies Act 2013 several regulations of the existing AOA of the Company require alteration or deletion in several articles It is expedient to replace the existing AOA by the new set of Articles The company cannot alter its Articles of Association without the approval of members by passing a Special Resolution The new set of Articles of Association is available for inspection at the registered office of the Company during normal business hours on any working day excluding Saturday In terms of Section 14 of 2013 Act consent of Members by way of a Special Resolution is required for adoption of a new set of Articles of Association The entire set of proposed new Articles of Association is available on the website of the Company www gajanansec com The Members of the Company can also obtain a copy of the same from the Company s Registered Office None of the Directors Key Managerial Personnel of the Company their relatives are in any way concerned or interested in the proposed resolution
8. ized by him in writing who shall countersign the same and declare the result of the voting forthwith Other information o Login to e voting website will be disabled upon five unsuccessful attempts to key in the correct password In such an event you will need to go through Forgot Password option available on the site to reset the same o Your login id and password can be used by you exclusively for e voting on the resolutions placed by the companies in which you are the shareholder o It is strongly recommended not to share your password with any other person and take utmost care to keep it confidential o Please note that if you have opened 3 in 1 account with ICICI Group i e bank account and demat account with ICICI Bank Limited and trading account with ICICI Securities Limited you can access e Voting website of NSDL through their website viz www icicidirect com for the purpose of casting your votes electronically by using your existing user ID and password used for accessing the website www icicidirect com Please note that in case you are not able to login through the ICICI direct website you can also access the e Voting system of NSDL by using your existing user ID and password for the evoting system of NSDL In case of any queries you may refer to the Frequently Asked Questions FAQs for members and e voting user manual for members available at the Downloads sections of https www evoting nsdl com or contact NSDL at the follow
9. o attend the Meeting pursuant to Section 113 of the Companies Act 2013 are requested to send to the Company a 10 11 12 13 certified copy of the relevant Board Resolution together with their respective specimen signatures authorizing their representative s to attend and vote on their behalf at the Meeting Members seeking any information with regard to the Accounts are requested to write to the Company at an early date so as to enable the Management to keep the information ready at the meeting The Ministry of Corporate Affairs has taken a Green Initiative in the Corporate Governance by allowing paperless compliances by the companies and has issued circulars stating that service of notice documents including Annual Report can be sent by e mail to its members To support this green initiative of the Government in full measure members are requested to register their e mail addresses in respect of electronic holdings with the Depository through their concerned Depository Participants Members who hold shares in physical form are requested to send their e mail address to the following gajanan_securities yahoo co in The Notice of the AGM along with the Annual Report 2014 15 is being sent by electronic mode to those Members whose e mail addresses are registered with the Company Registrar i e Maheshwari Datamatics Pvt Ltd unless any Member has requested for a physical copy of the same For Members who have not registered th
10. res in physical mode as password which contains your User ID and Password for e voting Please note that the password is an initial password You will not receive this PDF file if you are already registered with NSDL for e voting 2 Launch internet browser by typing the URL https www evoting nsdl com 3 Click on Shareholder Login 4 Put User ID and password as initial password noted in step 1 above and Click Login If you are already registered with NSDL for e voting then you can use your existing user ID and password If you forgot your password you can reset your password by using Forgot User Details Password option available on www evoting nsdl com 5 Password Change Menu appears Change the password with new password of your choice with minimum 8 digits characters or combination thereof 6 Home page of remote e Voting opens Click on e Voting Active Voting Cycles 7 Select EVEN of Gajanan Securities Services Limited Members can cast their vote online from August 25 2015 10 00 am till August 27 2014 5 00 pm Note e Voting shall not be allowed beyond said time 8 Now you are ready for e Voting as Cast Vote page opens 9 Cast your vote by selecting appropriate option and click on Submit and also Confirm when prompted 10 Institutional shareholders i e other than Individuals HUF NRI etc are also required to send scanned copy PDF JPG Format of t
Download Pdf Manuals
Related Search