Project Information Management System (PIMS)
Contents
1. 8 o eo Gi sass MS Trosingn marine aundval for 2006 Jul Dec 24 10 2006 itmen MS 10 marine survival kits for canoes and GSM 3 3 3 4 malaria staff procured 2006 Jul Dec 24 10 2006 6 500 0 0 6 500 Disbursed Figure 19 Sample Financial Report By Coverage Indicator Sub totals of financial data has been provided for each Coverage Indicator and a grand total is provided for the entire report PIMS manual Part II Rev 4 0 Page 232. amp IV fluids procured and 1 1 10 1 distributed 16 DISBURSED 19 09 2005 MS Assessment of new iluminator solar kit for rural microscopy conducted in Lunga and Kakabona cinics 1 1 4 18 DISBURSED 19 09 2005 1112 MS 11 microscopists QA tested in Isabel n 6 1142 Temotu n 5 Choiseul n 13 n 12 for Blue RENE WA Narrative Report Next Period Plan Financial Update Disbursement Request Figure 10 A sample completed Excel PR reporting template PIMS manual Part II Rev 4 0 Page 12 PIMS User Manual Part II Accessing PIMS Via the Web As you can see it looks remarkably like Excel but is within the framework of the web browser Note that although you can make changes to data these changes cannot be saved If you do make any changes you will receive the following message when you close the browser Always respond to this message with a No Discards your changes 6 4 PR Report to Global Fund The PR Reports to Global Fund GLF reporting option lists those reports that have been provided by the PR to the GLF Similar to the Programmatic Reports to PR this list of reports indicates when the report was sent to the GLF for review and the current status of the report There is only one criteria selection that can be made for this report type Step 1 Project This step allows the user to generate the report for a single project of interest It
3. trained or 00 retrained in sputum smear microscopy Ministry of Health Samoa Number of service deliverers laboratory staff trained or l0 retrained in sputum smear microscopy Ministry of Health Tonga Number of service deliverers laboratory staff trained or 00 retrained in sputum smear microscopy Vanuatu Country Co ordinating Mechanism Number of service deliverers laboratory staff trained or 7 retrained in sputum smear microscopy SPC Tuberculosis Control Section Number of service deliverers laboratory staff trained or 40 31 7 3 retrained in sputum smear microscopy Figure 17 Sample Indicator Sub Target Performance Cumulative drill down report PIMS manual Part II Rev 4_0 Page 19 PIMS User Manual Part II Accessing PIMS Via the Web 6 7 Financial Report by Status The Financial Report by Status groups milestones together based on the milestone progress status and provides financial information as recorded in SunSystems financial database For each milestone the time period it was planned to be completed in is shown in the Workplan Time Period column on the report The latest disbursement transaction date recorded in SunSystems is shown in the Date Disbursed The Funds Received by the implementing agency Funds Spent acquitted and not acquitted and the Funds Remaining to be spent are each totals to date It is quite possible to have a single milestone disbursed over a number of periods if
4. will provide more options for the next step TIL Click logo to go back Workplan Report Criteria Selection Step One Implementing Agency Ministry of Health and Medical Services Solom Step Two Project PIRMCCM 2M Malaria Step Three Time Period 2005 Jul Dec v Next Figure 4 An example of the Report Selection Criteria PIMS manual Part II Rev 4 0 Page 6 PIMS User Manual Part II Accessing PIMS Via the Web 5 Navigating To Pages The standard method of clicking on hyperlinks has been deployed wherever appropriate and these are highlighted with a blue underline Typically there are just three levels in the system They can be represented by the following hierarchy Level 1 Report Type Selection Level 2 Report Criteria Selection Level 3 Report Displayed At each level clicking on the SPC Logo will take the user back to the previous level above At the bottom of each report level 3 is a link to the previous page to save having to scroll all the way back to the beginning of a long report The following sections describe the options and final format for each of the report types available PIMS manual Part II Rev 4 0 Page 7 PIMS User Manual Part II Accessing PIMS Via the Web 6 Report Definitions This section describes each Report Type and the Report Selection Criteria that applies to each 6 1 Workplan Summary The Workplan Summary report type can produce
5. is also possible to select lt All Projects gt which will result in a separate list for each project being produced The following screenshot provides a sample of the content and layout of this report Fe GLOBAL FUND PROJECT REPORTS e Project Pacific Islands Regional Multi Country Coordinated Project HIV AIDS Phase II Reporting Period Report Name Sent for Review Status 2005 Jul Dec GLF G2H 7 4 04 2006 Verified 2006 Jan Jun GLF G2H 9 20 10 2006 Verified 2006 Jul Dec GLF G2H 10 25 03 2007 Verified Click here to change the project or choose another report Figure 11 Sample PR Reports to Global Fund Each report name is a hyperlink that provides easy access to the actual report as sent to the GLF To open the report click on the report name eg 1 4 This will open the report as a PDF document in a separate browser window providing Acrobat reader has been installed correctly PIMS manual Part II Rev 4 0 Page 13 PIMS User Manual Part II Accessing PIMS Via the Web 6 5 Period Performance Report This report highlights the progress achieved for individual Coverage Indicators over a single reporting period Both the target and the actual value for the indicator are shown If the indicators are percentage values both the numerator denominator and percentage are displayed A barchart is also displayed highlighting the performance of the actual vs the target A threshold of 80 i
6. not matter which project phase is selected Of course data is not aggregated across different diseases so the selection of a disease does matter as a choice for the report to be produced Step 3 Currency The list available depends on the Project selected in Step 2 It identifies specifically the project currency commonly USD and provides an alternative local currency to display for a selected implementing agency Note Selecting local currency after choosing lt All gt in Step 1 is not consistent and could lead to some very strange values being produced The following screenshot provides a sample of the content and layout of this report PIMS manual Part II Rev 4 0 Page 22 PIMS User Manual Part II Accessing PIMS Via the Web oe FINANCIAL REPORT by Coverage Indicator i Project Pacific Islands Regional Multi Country Coordinated Project Malaria Round 5 ee A Implementing Agency All Display Currency USD Cumulative for the milestone Milestone Milestone Descri not 5 ind Status ILL Time Period Disbursed Received SPent ete Su i Remaining 4 1 1 1 PR Administration costs 2006 Jul Dec 22 12 2006 33 275 o 33 275 Net Started GSM 4 1 1 2 Administration costs 2007 Jan Jun 11 05 2007 27 326 250 27 326 Not Started Total for Coverage Indicator Effective GSM 2 1 3 1 MS 25 000 procured 2006 Jul Dec 20 04 2007 11670 Disbu
7. save a copy on your hard drive for later viewing If you choose Open a new browser window will open automatically with the Excel spreadsheet in it Fj http www spc int pims Documents G2M_R4_7 xls Microsoft Internet Explorer File Edit View Insert Format Tools Data GoTo Favorites Help a 7 lt gt 2 2 ADO Pw Jr OMS SEU s Address 8 http www spc int pims Documents G2M_R4_7 xs Ee 144 fe 28316 nets retreated July December 05 B cae EID E F c MO 1 Sub Recipient Six Monthly Report amp Disbursement Request Programmatic Progress 2 3 Bae Pacific Islands Regional Multi Country Coordinated Project Malaria Phase Il 4 TS MAL Grant number MWP 202 G02 M 00 Ministry of Health and Medical Services Solomon Islands IBA Reporting period opening date dd mon yy Reporting period closing date dd mon yy 10 Currency local Milestones for which you have received disbursements and not reported as Progress made this Period 13 completed against Milestone Reason for variation from plan Proposed actions for next period 5 Training of TOT 4 doctors 16 nurses for Guadalcanal Honiara Malaita amp Makira DISBURSED 19 09 2005 MS Training of 145 nurses for Malaita Guadalcanal Honiara and Makira 8000 split into 2 halve of year 15 DISBURSED 19 09 2005 MS Glucose sticks
8. smear microscopy Ministry of Health and Medical Services Solomon Islands Number of service delivery points providing microscopy for TB case detection Service Delivery Area Timely detection and quality treatment of cases Number and of smear positive TB cases registered 2 90 81 under DOTS successfully treated Number and percentage of population covered by au TT mm 1002 DOTS 481500 481500 500 Ministry of Health and Medical Services Solomon Islands Number of health facilities providing DOTS Ministry of Health and Medical Services Solomon Islands Number of service deliverers trained or retrained in subnational workshops in directly observed treatment under DOTS 10 Figure 13 Sample Implementing Agency Report Single Period The Project Performance report also provides a convenient mechanism to explore each indicator in more detail Each bar is also a hyperlink to a more detailed view of the Coverage Indicator It provides a list of each implementing agencies contribution towards the selected indicator in a similar graphical format PIMS manual Part II Rev 4 0 Page 15 PIMS User Manual Part II Accessing PIMS Via the Web The following screenshot is an example of the detailed report for a single indicator It was generated after clicking on the fourth item 64 value on the report shown in figure 12 m t INDICATOR SUB TARGET PERFORMANCE Single Period Project
9. there are many expenditure items included as part of the milestone Finally the last column in the report shows the milestone progress Status and is the major grouping field for this report The following steps have to be completed to produce this report Step 1 Implementing Agency Selecting lt All Agencies gt will produce an overall project financial position grouped by status Selecting a specific Implementing Agency will produce the same report but limited to transactions for the selected Implementing Agency Step 2 Project This step allows the user to select a single project of interest However this selection is partially overridden by the system in the following way as data from Phase I and Phase II of the same Project disease are combined and aggregated into one report it does not matter which project phase is selected Of course data is not aggregated across different diseases so the selection of a disease does matter as a choice for the report to be produced Step 3 Currency The currency list available depends on the Project selected in Step 2 It identifies specifically the project currency commonly USD and provides an alternative local currency to display for a selected implementing agency Note Selecting local currency after choosing lt All gt in Step 1 is not consistent and could lead to some very strange values being produced The following screenshot provides a sample of the conte
10. they can print and save for future reference PIMS manual Part II Rev 4_0 Page 3 PIMS User Manual Part II Accessing PIMS Via the Web 3 Choosing a Report to View The following screenshot provides the top level view of report types that are available to users Secretariat of the Pacific Community SPC y Catalog Circulars Meetings Employment Press Releases News Lists Staff Mail Forum About SPC setts lt Project Information Management System PIMS attt A LO Select the Type of Report Workplan Summary Workplan Progress Programmatic Reports to PR PR Reports to Global Fund Period Performance Cumulative Performance Financial Report by Status Financial Report by Coverage Indicator For more information please contact Figure 2 The main report selection menu Hovering the mouse over each option will provide additional information using a feature of web browsers known as tooltips As an example hovering the mouse over the Workplan Summary will produce the following effect Select the Type of Report Workplan Summary workplan For all agencies or procurement plan For selected agency PR Reports to Global Fund Period Performance Figure 3 An example tooltip PIMS manual Part II Rev 4 0 Page 4 PIMS User Manual Part II Accessing PIMS Via the Web Most of the reports are standard web pages
11. 12 10 21 12 2006 12 01 2007 Verified Ministry of Health Tuvalu G2T Rii 10 21 12 2006 7 02 2007 Verified Secretariat of the Pacific Community G2T 10 12 03 2007 N A Verified SPC Tuberculosis Control Section G2T R35 10 21 12 2006 7 02 2007 Verified Vanuatu Country Co ordinating Mechanism G2T R27 10 21 12 2006 24 01 2007 Verified Organisation Technical Services G2T_R31_10 29 12 2006 5 03 2007 Verified Click here to change the period or choose another report Figure 8 Sample Programmatic Reports to PR Each report name is a hyperlink that provides easy access to the actual report template for viewing and or download PIMS manual Part II Rev 4 0 Page 11 PIMS User Manual Part II Accessing PIMS Via the Web 6 3 1 Opening vs Saving the Programmatic Report To access the Excel report click on the report name eg 7 2 you will be given the opportunity to open or save the Excel file as in the following dialog File Download Do you want to open or save this file lt G2M R4 7 xls H Type Microsoft Excel Worksheet 140 KB From www spc int Always ask before opening this type of file ham your computer If you do not trust the source do not open 9 While files from the Intemet be useful some files can potentially save this file What s the risk Figure 9 Sample Download Warning Dialog Choose Open if you just want to view the report or Save if you want to
12. However all of the reports are only accessible to users once they have logged in to the site with a valid username and password The system administrator has the ability to change the username and password at any time Associated with the username and password is a security level This is also determined by the system administrator Only two levels of security are available at this stage Level 1 has full access to all information and level 2 does not display financial details for any of the reports PIMS manual Part II Rev 4 0 Page 2 PIMS User Manual Part II Accessing PIMS Via the Web 2 Login the Web The PIMS website is accessed by typing the following URL into the address field of any web browser http wwwx spc int pims search the site Francais i E Secretariat of the Pacific Community SPC Library Catalog Circulars Meetings Employment Press Releases News Project Information Management System PIMS aC Our Areas of Focus Cultural Affairs Pacific Women s Bureau Pacific Youth Bureau Population 8 Demography Username PublicHealth Regional Media Centre Password aaa Our Activities PopGIS 0 0 For more information please contact Figure 1 The login screen Each organisation should have an email sent from the administrator notifying them of the URL above and their username and password which
13. MS User Manual Part II Accessing PIMS Via the Web 6 2 Workplan Progress Report The Workplan Progress report provides a slightly different view to the standard Workplan Summary report described previously This report lists the Workplan hierarchy plus for each milestone the Implementing Agency the progress status and the budget amount for that agency which is a sum of the procurement expenditure items for that milestone This report always displays data from all time periods and as result the option to select time period is not available The following steps have to be completed to produce this report Step 1 Implementing Agency Can limit the report to a single Implementing Agency or lt All Agencies Step 2 Project The project allows the user to select a specific project of interest It is also possible to select lt All Projects which will result in a separate report for each project being produced The following screenshot provides a sample of the content and layout of this report ar the PROJECT WORKPLAN PROGRESS REPORT E y Project Pacific Islands Regional Multi Country Coordinated Project Tuberculosis Phase II a Workplan Produced For Objective 1 To establish and expand DOTS services network focussing on increasing case detection Service Delivery Area 1 1 Identification of Infectious Cases Coverage Indicator 1 1 1 Number of service deliverers trained or retrained laboratory staff
14. MS Via the Web 6 6 Cumulative Performance Report The Cumulative Performance Report is similar to the Period Performance Report except that it displays only those indicators that have been marked as either cumulative or percentage indicators This means that percentage indicators will be displayed on both Period and Cumulative Performance reports As with non percentage indicators only those marked as cumulative will be included in the Cumulative Performance report Cumulative indicators will aggregate targets and actual data up to and inclusive of the selected period If the indicators are percentage values both the numerator denominator and percentage are displayed A barchart is displayed highlighting the performance of the actual vs the target A threshold of 80 is used to distinguish performance If the actual value is 80 or more of the target the achievement is coloured green For actuals less then 80 of the target the achievement is coloured red and is regarded as under achievement The following steps have to be completed to produce this report Step 1 Implementing Agency Selecting lt All Agencies gt will produce an overall project performance graph Selecting a specific Implementing Agency will produce a slightly different report of performance for the selected Implementing Agency Step 2 Project This step allows the user to select a single project of interest It is also possible to select lt All Pr
15. Pacific Islands Regional Multi Country Coordinated Project Tuberculosis Phase II n A Reporting Period 2006 Jan Jun Narrative Target Actual Achieved Objective To establish and expand DOTS services network focussing on increasing case detection Service Delivery Area Identification of Infectious Cases Ministry of Health and Medical Services Solomon Islands 42 Number of service deliverers laboratory staff trained or za retrained in sputum smear microscopy Micronesia Human Resource Development Centre FSM Number of service deliverers laboratory staff trained or 0 retrained sputum smear microscopy Ministry of Health Kiribati Number of service deliverers laboratory staff trained or retrained in sputum smear microscopy Ministry of Health Palau Number of service deliverers laboratory staff trained or 1 retrained in sputum smear microscopy Ministry of Health Samoa Number of service deliverers laboratory staff trained or 0 retrained in sputum smear microscopy Ministry of Health Tonga Number of service deliverers laboratory staff trained or 100 retrained in sputum smear microscopy Vanuatu Country Co ordinating Mechanism Number of service deliverers laboratory staff trained or 4 4 1 00 retrained in sputum smear microscopy Figure 14 Sample Indicator Sub Target Performance drill down report PIMS manual Part II Rev 4_0 Page 16 PIMS User Manual Part II Accessing PI
16. SPC Secretariat of the Pacific Community Project Information Management System PIMS User Manual Part 1 Accessing PIMS via the Web Prepared by Taz e May 2007 TABLE CONTENTS INTRODUC TION EEUU 2 LOG IN TO THE WEB annor n a dandan 3 CHOOSING A REPORT TO 4 REPORT OPTIONS 2505 aA 6 NAVIGATING TO anne 7 REPORT DEFINITIQNS 1 8 WORKPEAN SUMMAR Y utan 8 WORKPLAN PROGRESS 10 PROGRAMMATIC 11 PR REPORT GLOBAL 2 13 PERIOD PERFORMANCE REPORT 2 0 hehe 14 CUMULATIVE PERFORMANCE 17 FINANCIAL REPORT BY 5 5 0000 000 esee 20 FINANCIAL REPORT BY COVERAGE 00 22 PIMS User Manual Part II Accessing PIMS Via the Web 1 Introduction A number of different reports are available to both external and internal stakeholders via the web
17. T WORKPLAN REPORT Project Pacific Islands Regional Multi Country Coordinated Project Malaria Phase II Workplan Produced For Reporting Period 2006 Jul Dec Objective 1 To increase the proportion of fever patients receiving prompt diagnosis and appropriate effective treatment Service Delivery Area 1 1 Prompt effective antimalarial treatment Coverage Indicator 1 1 10 Number and percentage of Area Health Centres in Solomon Islands with no reported stockouts of IV fluids glucose sticks quinine and anti pyretics anti convulsives MS Annual survey of Area Health Centres to confirm 90 27 30 with no reported Progress stockout share costs with above Coverage Indicator 1 1 2 Number of microscopists trained Number Milestone Progress imptementor Additional 15 microscopists refreshed trained en as yccm vu MV 10 temporary community microscopists employed during peak season VCCM VU Coverage Indicator 1 1 3 No and of health facilities in Vanuatu able to confirm malaria diagnosis according to national policies using either microscopy or RDTs 11 000 1 1 2 10 Coverage Indicator 1 1 4 Number and of health facilities in the Solomon Islands able to confirm malaria diagnosis according to national policies using either microscopy or RDTs 1 1 4 10 MS ze microscopes procured ond dtibted Dawes wos feo MS Refresher training for 17 microscopi
18. croscopy for TB case detection Service Delivery Area Timely detection and quality treatment of cases Number and of smear positive TB cases registered a uz under DOTS successfully treated R Number and percentage of population covered by 1240350 EXPE DOTS 1251900 1900 1251900 Number of health facilities providing DOTS IHMC Number of service deliverers trained or retrained in subnational workshops in directly observed treatment 378 27 6 under DOTS Figure 15 Sample Project Performance Report Cumulative t IMPLEMENTING AGENCY PERFORMANCE Cumulative Project Pacific Islands Regional Multi Country Coordinated Project Tuberculosis Phase II Ministry of Health and Medical Services Reporting Period 2006 Jan Jun Implementing Agency Solomon Islands MHMS SB Number of people reached by mass media and community focused awareness raising activities LUN ECT nm Number of service deliverers laboratory staff trained or retrained in sputum smear microscopy Number of service delivery points providing microscopy for TB case detection Number and of smear positive TB cases registered es 9095 74 81 CO under DOTS successfully treated Number and percentage of population covered by 100 481500 100 INT 00 0075 Number of health facilities providing DOTS o0 Number of service deliverers trained or retrained in subnational workshops in direc
19. e Financial Report by Coverage Indicator groups milestones together based on the coverage indicator provides financial information as recorded in SunSystems financial database For each milestone the time period it was planned to be completed in is shown in the Workplan Time Period column on the report The latest disbursement transaction date recorded in SunSystems is shown in the Date Disbursed The Funds Received by the implementing agency Funds Spent acquitted and not acquitted and the Funds Remaining to be spent are each totals to date It is quite possible to have a single milestone disbursed over a number of periods if there are many expenditure items included as part of the milestone Finally the last column in the report shows the milestone progress Status and is the major grouping field for this report The following steps have to be completed to produce this report Step 1 Implementing Agency Selecting lt All Agencies gt will produce an overall project financial position grouped by coverage indicator Selecting a specific Implementing Agency will produce the same report but limited to transactions for the selected Implementing Agency Step 2 Project This step allows the user to select a single project of interest However this selection is partially overridden by the system in the following way as data from Phase I and Phase II of the same Project disease are combined and aggregated into one report it does
20. er of NTPs countries conducting effective BCC Mass media activities Number of people reached by mass media and community focused awareness raising activities under DOTS Number of service deliverers laboratory staff trained or retrained in sputum smear microscopy Number of service delivery points providing microscopy for TB case detection Number and of smear positive TB cases registered under DOTS successfully treated Number and percentage of population covered by DOTS Number of health facilities providing DOTS Number of service deliverers trained or retrained in subnational workshops in directly observed treatment under DOTS Figure 12 Sample Project Performance Report Single Period IMPLEMENTING AGENCY PERFORMANCE Single Period i i Project Pacific Islands Regional Multi Country Coordinated Project Tuberculosis Phase Implementing Agency cuni debat ee Services Reporting Period 2006 Jan Jun rae wAemeved 71 Objective To establish and expand DOTS services network focussing on increasing case detection Service Delivery Area Behavioral Change oe E Media Number of people reached by mass media and 476000 214251 community focused awareness raising activities 481500 481500 Service Delivery Area Identification of Infectious Cases Ministry of Health and Medical Services Solomon Islands Number of service deliverers laboratory staff trained or retrained in sputum
21. in sputum smear microscopy MHRDC FSM In Progress 2 268 Completed as 1 1 1 1 In country laboratory training completed 2005 Jul Dec planned 2 768 VCCM VU Completed win 768 exception 1 1 1 3 Intercountry TB Laboratory course conducted 2005 Jul SPC TB n 50 000 VCCM VU Completed as 700 planned f MOH KI d as 2 700 1 1 1 2 In country laboratory training completed 2006 Jan Jun as MOH WS Not Started 330 MHRDC FSM In Progress 2 200 MHMS SB Completed as 2 000 planned MOH WS Not Started 230 1 1 1 4 In country laboratory training completed 2007 Jul Dec MOH KI Not Started 2 000 MOH TO Not Started 395 VCCM VU Not Started 601 1 1 1 5 In country laboratory training completed 2008 Jan Jun MHMS SB Not Started 1 065 MHRDC FSM Not Started 1 500 Total for Coverage Indicator 870475 Figure 7 Sample Project Workplan Progress Report PIMS manual Part II Rev 4 0 Page 10 PIMS User Manual Part II Accessing PIMS Via the Web 6 3 Programmatic Report to PR The Programmatic Reports to the PR reporting option lists report templates that have been produced by the PR for Implementing Agencies to report on their activities It indicates when the report template was sent to the Implementing Agency when it was returned back to the PR and the current report status The following steps have to be completed to produce this report Step 1 Implementing Agency Select
22. ing lt All Agencies gt will list each report produced by the PR Selecting a specific Implementing Agency will limit the list to only report templates for the selected Implementing Agency Step 2 Project This step allows the user to select a single project of interest It is also possible to select lt All Projects gt which will result in a separate report for each project being produced Step 3 Time Period The list of available time periods depends on the Project selected above Only relevant time periods to each Project will be displayed unless lt All Projects gt was selected The following screenshot provides a sample of the content and layout of this report PROGRAMMATIC REPORTS a H H t 3 Project Pacific Islands Regional Multi Country Coordinated Project Tuberculosis Phase II A Reporting Period 2006 Jul Dec Organisation Report Name Date Sent Date Received Status Health Department Niue G2T R8 10 21 12 2006 16 02 2007 Verified Micronesia Human Resource Development Centre FSM G2T R6 10 21 12 2006 5 02 2007 Verified a G2T R4 10 21 12 2006 14 02 2007 Verified Ministry of Health Cook Islands G2T RS 10 21 12 2006 30 01 2007 Verified Ministry of Health Kiribati G2T R7 10 21 12 2006 14 02 2007 Verified Ministry of Health Palau G2T R9 10 21 12 2006 12 02 2007 Verified Ministry of Health Samoa G2T R10 10 21 12 2006 19 02 2007 Verified Ministry of Health Tonga G2T R
23. ining for 17 microscopists in SIMTRI Completed with exception Units Budget MS Refresher training for 17 microscopists in SIMTRI Solomon Islands 0 00 3 000 MHMS sB Coverage Indicator 1 1 6 Number and percentage of children under five and other target groups in the Solomon Islands with severe or uncomplicated malaria receiving appropriate treatment in 5 provinces note that no baseline data exists and therefore numerator denominators will be established in year four following a sampling investigation carried out in year 3 Milestone 1 1 6 5 MS Examination of in patient records in 8 provincial and district hospitals and 18 area health centres to confirm minimum 9296 received appropriate treatment Last Disbursed 18 08 2006 MS Examination of in patient records in 8 provincial and district hospitals and 18 area health centres to confirm Solomon Islands minimum 9296 received appropriate treatment Milestone 1 1 6 7 MS Supplies for blister packs procured 50 000 blister packs of anti malarial treatment for children under five produced and distributed Completed with exception country Affected Implementor Supplier MS Supplies for blister packs procured 50 000 blister packs of anti malarial treatment for children under five Solomon Islands produced and distributed Figure 6 Sample Project Planned Procurements Report PIMS manual Part II Rev 4 0 Page 9 PI
24. nt and layout of this report PIMS manual Part II Rev 4 0 Page 20 PIMS User Manual Part II Accessing PIMS Via the Web FINANCIAL REPORT by Milestone Status Project Pacific Islands Regional Multi Country Coordinated Project Malaria Round 5 Implementing Agency All Display Currency USD Acquited 2006 Jul Dec 23 11 2006 3 000 7 704 4 704 aa as MV 1 medium boat procured and distributed 2006 Jul MV Program Administration Function VCCM 2006 Jul Dec 24 10 2006 5 000 so so Total for Milestones Completed as 119 109 planned MS 20 microscopists trained in 2 SIMTRI training workships for four priority areas 2006 Jul Dec 24 10 2006 88 000 Guadalcanal Malaita Makira Western MV Supervisory visit to 12 target microscopy 2006 Jul Dec 24 10 2006 4 500 Completed services with exception Total for Milestones Completed with 12 exception MS Training of 100 nurses in Malaita T Guadalcanal Honiara and Makira 2006 Jul Dec 24 10 2006 MV Intergrated malaria management E quideline reviewed by STC 2007 Jan Jun 23 04 2007 15 000 Figure 18 Sample Financial Report By Milestone Status Sub totals of financial data has been provided for each milestone status and a grand total is provided for the entire report PIMS manual Part II Rev 4_0 Page 21 PIMS User Manual Part II Accessing PIMS Via the Web 6 8 Financial Report by Coverage Indicator Th
25. ojects gt which will result in a separate report for each project being produced Step 3 Time Period The list of available time periods depends on the Project selected above Only relevant time periods to each Project will be displayed unless lt All Projects gt was selected The following two screenshots provides a sample of the content and layout of this report for the combined lt All Agencies gt project report and for the single selected Implementing Agency report PIMS manual Part II Rev 4 0 Page 17 PIMS User Manual Part II Accessing PIMS Via the Web PROJECT PERFORMANCE REPORT Cumulative Project Pacific Islands Regional Multi Country Coordinated Project Tuberculosis Phase II Reporting Period To 2006 Jan Jun Objective To establish and expand DOTS services network focussing on increasing case detection Service Delivery Area Behavioral Change Communication Mass Media Number of NTPs countries conducting effective uw Mass media activities E 1000000 Number of people reached by mass media and MT ET EEG 1251900 community focused awareness raising activities 1251900 Service Delivery Area Identification of Infectious Cases Number and of new smear positive TB cases detected under DOTS aoe Number of service deliverers laboratory staff trained retrained sputum smear microscopy Number of service delivery points providing 00 mi
26. rsed MS Operational costs associated with distribution of 55 000 LLIN s prioritized for Western and 55 2 1 3 4 Choiseul provinces Includes operational costs and 2007 Jul Dec 6 04 2007 allowances for 24 SIMTRI VBDCP staff to work in 2 provinces for up to 21 days MV 19 800 LLIN Family size 130W x 180L x T GSM 2 1 3 5 150H procured 2006 Jul Dec 20 04 2007 87 GSM 2 1 3 6 MV 47 900 LLIN Family large size 160W x 180L 2006 Jul Dec 20 04 2007 T x 150H procured 2 1 3 7 MV 23 700 LLIN distributed to general population 2007 Jan Jun 30 03 2007 612029 0 58 974 Disbursed Total for Coverage Indicator No of LLINs distributed 55 MS Restock all hospitals 11 and area health j 1 1 10 1 centers 29 with glucose sticks IV fluids 2006 Jul Dec 24 10 2006 4 54 000 Disbu 55 MS Refresher training for 50 provincial i j 1 1 10 2 storekeepers on inventory amp supplies forcasting 2006 Jul Dec 24 10 2006 55 000 Disbu GSM MS Annual survey in all area health centers 29 1 1 10 3 identifying if gt 85 25 30 have no reported 2006 Jul Dec 24 10 2006 In Progress 4e m m a a EE une 7 855 Disbursed 134 58 702 Disbursed 1 N ul lal dl 3 3 3 1 MS Procure canoes and OBMs 2006 Jul Dec 4 01 2007 40 000 817101 o 22 900 In Progress GSM 3 3 3 2 MS 2 units Hilux 4WD vehicles procured 2006 Jul Dec 20 04 2007 o 49 so bisbursed E o o to
27. s used to distinguish performance If the actual value is 80 or more of the target the achievement is coloured green For actuals less then 80 of the target the achievement is coloured red and is regarded as under achievement The following steps have to be completed to produce this report Step 1 Implementing Agency Selecting lt All Agencies gt will produce an overall project performance graph Selecting a specific Implementing Agency will produce a slightly different report of performance for the selected Implementing Agency Step 2 Project This step allows the user to select a single project of interest It is also possible to select lt All Projects gt which will result in a separate report for each project being produced Step 3 Time Period The list of available time periods depends on the Project selected above Only relevant time periods to each Project will be displayed unless lt All Projects gt was selected The following two screenshots provides a sample of the content and layout of this report for the combined lt All Agencies gt project report and for the single selected Implementing Agency report PIMS manual Part II Rev 4 0 Page 14 PIMS User Manual Part II Accessing PIMS Via the Web PROJECT PERFORMANCE REPORT Single Period Project Pacific Islands Regional Multi Country Coordinated Project Tuberculosis Phase Reporting Period 2006 Jan Jun Numb
28. sts in SIMTRI Coie with mse MS Lab reagents and supplies for all microscopists procured Co payment with Milestone 1 4 3 2 Round 5 Figure 5 Sample Project Workplan Report 1 1 4 14 3 000 1 1 4 16 36 000 PROJECT PLANNED PROCUREMENT REPORT Project Pacific Islands Regional Multi Country Coordinated Project Malaria Phase RA Ministry of Health and Medical Services Solomon Islands MHMS SB Implementing Agency Reporting Period 2006 Jul Dec Objective 1 To increase the proportion of fever patients receiving prompt diagnosis and appropriate effective treatment Service Delivery Area 1 1 Prompt effective antimalarial treatment Coverage Indicator 1 1 10 Number and percentage of Area Health Centres in Solomon Islands with no reported stockouts of IV fluids glucose sticks quinine and anti pyretics anti convulsives Milestone 1 1 10 4 MS Annual survey of Area Health Centres to confirm 90 27 30 with no reported stockout share costs with In Progress above Expenditure Item country affected Units unit Budget implementor Supplier MS Annual survey of Area Health Centres to confirm 90 27 30 with no reported stockout share costs with Solomon Islands above Coverage Indicator 1 1 4 Number and of health facilities in the Solomon Islands able to confirm malaria diagnosis according to national policies using either microscopy RDTs Milestone 1 1 4 14 MS Refresher tra
29. that can be viewed and printed directly from your favourite web browser Two notable exceptions to this are the Programmatic Reports to PR and the PR Reports to Global Fund The former is actually a list of reports that when clicked on will open up an Excel spreadsheet The latter is a list of PDF documents representing the final version of the report as sent by the PR to the Global Fund and these require Acrobat reader to view Each report type once selected has a number of options the Report Selection Criteria that can be used to limit the scope of the final report that is displayed If you are on a slow internet connection it is best to limit each report as much as possible by being specific with each option and reducing the amount of data that has to be downloaded PIMS manual Part II Rev 4 0 Page 5 PIMS User Manual Part II Accessing PIMS Via the Web 4 Report Options As mentioned earlier each report can be customised by applying various selection criteria to limit the scope of what is presented in the report Each report has different criteria that can be applied and the choice of each criteria can limit what options are subsequently available For example if an Implementing Agency is only involved in one Project then only that project will be available to that Implementing Agency Similarly only the relevant Time Periods will be available as options for a selected Project As a result selecting All if it is available
30. tly observed treatment 12 567 under DOTS Figure 16 Sample Implementing Agency Performance Report Cumulative As with the period specific report the cumulative project performance report also provides a convenient mechanism to explore each indicator in more detail Each bar is also a hyperlink to a more detailed view of the Coverage Indicator It provides a list of each implementing agency s contribution towards the selected indicator in a similar graphical format PIMS manual Part II Rev 4 0 Page 18 PIMS User Manual Part II Accessing PIMS Via the Web The following screenshot is an example of the detailed report for a single indicator It was generated after clicking on the fourth item 69 value on the report shown in figure 15 INDICATOR SUB TARGET PERFORMANCE Cumulative ere tt Project Pacific Islands Regional Multi Country Coordinated Project Tuberculosis Phase II s Ministry of Health and Medical Services Solomon Islands Number of service deliverers laboratory staff trained or Ma 2 retrained in sputum smear microscopy Micronesia Human Resource Development Centre FSM 0 Number of service deliverers laboratory staff trained retrained in sputum smear microscopy Ministry of Health Kiribati Number of service deliverers laboratory staff trained or 25 retrained in sputum smear microscopy Ministry of Health Palau Number of service deliverers laboratory staff
31. two quite different reports depending on the Report Criteria Selection The following steps have to be completed to produce this report Step 1 Implementing Agency Selecting lt All Agencies will produce hierarchical Workplan listing each project level from Objective to Milestone the implementing agencies and an overall milestone budget amount Selecting a specific Implementing Agency will produce the same Workplan hierarchy however it will be limited to only those items that the Implementing Agency has direct involvement in It also lists additional details on Expenditure Items for each milestone along with quantities and cost estimates Step 2 Project The project allows the user to select a specific project of interest It is also possible to select lt All Projects which will result in a separate report for each project being produced Step 3 Time Period The list of available time periods depends on the Project selected above Only relevant time periods to each Project will be displayed unless lt All Projects was selected So the resulting report will be either e Project Workplan report if All Agencies are selected or Project Planned Procurement report if a specific Implementing agency is selected The following two screen shots highlight the difference between the two reports PIMS manual Part II Rev 4 0 Page 8 PIMS User Manual Part II Accessing PIMS Via the Web PROJEC
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