HandHeld User Manual
Contents
1. At this screen either Add Next Product Scan or key the next product code Remove Product If a product is no longer required then this can be removed by pressing the lt F2 gt key the prompt will change to Minus Code Now enter the code for removal End Order Press the lt BS gt key and confirm to end the current order Now select the discount level required the Gross Discount amp Nett Values are displayed for the current order Copyright c BancTec Limited 2012 All Rights Reserved Page 14 BHT Software Spec B A N CI E C Appendix A Supervisor Settings Pressing SF BS at the main menu displays the settings menu IMPORTANT NOTE This should ONLY be used by a supervisor or under the instruction from BancTec or Datasym incorrectly changing the options in this menu could stop the system working Codes Keys Leading Zeros Qty Pack Entries Printer Settings Comms Settings gt Other 1 Codes Keys BAR CODE TYPE settings 1 EAN UPC or 2 ALL KEY CLICK settings 3 ON or 4 OFF 2 Leading Zeros REMOVE 0 UPC A settings 1 ON or 2 OFF REMOVE 0 CASE CODE settings 3 ON or 4 OFF REMOVE 00 CODE128 settings 5 ON or 6 OFF 3 Qty Pack Entries PACK ENTRIES settings 1 ON or 2 OFF QUANTITY ENTRY settings 3 ON or 4 OFF 4 Printer Settings PRINT LABELS settings 1 ON or 2 OFF LABEL SENSING settings 3 GAP or 4 BAR 5 Comms Settings COMMS SPEED settings 1 19200 or 2 11522. Menu C 50123456798021 B BEANS 50GMS 0 54 1 4 Press ENT Fil Menu C Cancel To delete a record from the changes file get to that record as described above then press the lt CLR gt key Confirmation to delete will then be displayed select YES to delete or NO to cancel 5 3 EMPTY BHT Erase Changes This function is used to delete the LIST BHT file Once selected an Erase Confirmation is requested select YES to delete the file or NO to return to the EMPTY BHT menu Copyright c BancTec Limited 2012 All Rights Reserved Page 7 BHT Software Spec B A N CI E C 6 0 CHECK PRICES Standard Version This option is used to check the price description and code of products The full PLU must be loaded for this option using the LOAD BHT menu Scan Key Code CP F1l Menu At this prompt either scan or key in the product codes as described earlier the program will then search the PLU file for the code If not found a CODE NOT FOUND error message is displayed for 2 seconds otherwise one of the following screens is displayed C 50123456798021 C 50123456798021 B BEANS 50GMS B BEANS 50GMS 0 54 0 54 Scan Key Code CP Scan Key Code CP F1l Menu C Change Fl Menu F2 Prnt C Chg The lt F2 gt PRINT option is only available when selected in the supervisor set up options If the ticket price or description is deemed to be incorrect then press the lt CLR gt key and it will be added to the Incorrec
3. P 0003 Q 0001 P 0002 HISTORY 01 9 0 Returns Waste The operation of this function is identical to GOODS RECEIVED except the function reference on the screen is RW not GR and there is no supplier location or reference entry 10 0 Stocktake The operation of this function is identical to GOODS RECEIVED except the function reference on the screen is ST not GR and there is no supplier location or reference entry Copyright c BancTec Limited 2012 All Rights Reserved Page 12 BHT Software Spec B A N CI E C 11 0 Transfers This function is used in storerooms etc where stock is transferred from one location to another Once the TO amp FROM location codes have been entered the operation of this function is identical to GOODS RECEIVED except the function reference on the screen is TR and not GR Location From Entry S K From Loc F1l Menu Scan or key in the 10 digit alphanumeric From location Location To Entry B1234A Scan or key in the 10 digit alphanumeric To location or press the lt CLR gt key to cancel the From location and re enter Reference Entry From E1234A To A76542Z Key Ref GR Fil Menu C Clear Scan or key in the 15 digit alphanumeric reference or press the lt CLR gt key to cancel the To location and re enter Product Entry The product entry is the same as Goods Received except the From and To location are displayed at the scan key code
4. of records with the appropriate changes to the BHT and Stockade software 4 2 LOAD BHT Erase PLU This function is used to delete Product lookup file Once selected an Erase Confirmation is requested select YES to delete the file or NO to return to the Load BHT menu Copyright c BancTec Limited 2012 All Rights Reserved BHT Software Spec B A N CI E C 5 0 EMPTY BHT After selecting this option one of two menus are displayed the second is displayed after using the price check option this first is displayed after all other functions Empty BHT Empty BHT Send Changes 1 Send File View Changes 2 Erase File Erase Changes Select Option Select Option Empty BHT Menu Options After Other Functions 5 1 EMPTY BHT Send File This option is used to send the missing and data files created in the other functions all except Check Price E g SEND FILES MISSING DATA amp PLACE ORDER Mees 2 NO Once selected a Send Confirmation is requested select YES to send the files then select the option on the host system to receive the files OR select NO to return to the Empty BHT menu The first file sent is missing file which contains details of the products entered that were not on the lookup file This data is used to upate the product database on the host The second file sent is the data file for the function used and contains Supplier codes Location Reference Transfer Locations Prod
5. 00 or 3 460800 COMMS PORT settings 3 CRADLE or 4 DIRECT PROTOCOL settings 5 TU3 or 6 YMODEM These settings are not available on BHT8000 6 Other ENHANCED PRICE CHECK settings 1 ON or 2 OFF BACKLIGHT settings 3 ON or 4 OFF CURRENCY settings 5 or 6 Copyright c BancTec Limited 2012 All Rights Reserved Page 15
6. BHT Software Spec B A N CI E C User Guide of Stock Control System for DataSym Limited Accepted on behalf of Signature Name Date Accepted on behalf of BancTec Limited Signature Name Date Document DATASYM DOC Version Issue 5 Date 24 02 12 Author Dave Pennell Copyright Banctec 2010 No part of this document may be photocopied reproduced stored in a retrieval system or transmitted in any form or by any electronic means without the prior permission of the copyright owner All trademarks are hereby acknowledged Copyright c BancTec Limited 2012 All Rights Reserved Page 1 BHT Software Spec B A N CI E C Introduction Version 2 of the DATASYM application for the Denso BHT devices has been written to interface with DataSym Stockade software SQL Version The program has five data capture functions which use a product lookup file to validate the code and display the price and description Once a function has been started the unit cannot be used for a different function until the data has been uploaded or deleted from the first one The simple menu system can be navigated using the keypad to select an option and the F1 key to move back a level The menu structure is shown on the next page Function Summary A B c D E F G Check Prices This function is used to check the price and description of merchandise tickets shelf edge labels using a lookup file The lookup o
7. ations Function See 11 0 3 Cust Order Customer Order Function See 12 0 Select Option Copyright c BancTec Limited 2012 All Rights Reserved Page 3 BHT Software Spec B A N CI E C 2 0 Product Code Entry The following describes the Scanned and Keyed input of product codes Its action applies to all following functions that require a product code to be entered Scanned Input Simply place the scanner over the bar code and press the trigger Once the code has been read and decoded the scanner will display the code beep and the green LED will illuminate briefly If EAN UPC barcode symbology has been selected in the Supervisor options then only these types of bar codes can be read Once a code has been read it will be checked against the Product If the code is found then the program will carry on as normal otherwise a CODE NOT FOUND error message will be displayed Keyed Input Key in the product then press lt ENT gt to aid keyboard input the lt CLR gt clear key erases the last digit entered If EAN UPC barcode symbology has been selected in the Supervisor options then the code and check digit will be checked before continuing or an INVALID CODE error message will be displayed As with scanned input the code is now checked against the relevant Product file 3 0 Main Menu At the main menu select the option required Main Menu Load BHT Empty BHT Functions Functions Select Option Select an option b
8. bled Once the code has been entered the display shows that code the quantity and pack quantity already scanned for that product code and prompts for the quantity to be added C 500039401798 Q 0005 P 0003 Q Key Quantity GR F1l Menu C Clr At this prompt enter the quantity for that code The program then continues to Pack quantity entry Unit Quantity Entry If only pack quantity entries are required i e no single items then press lt ENT gt for a default of zero Or key in up to a 4 digit quantity then press lt ENT gt and the program will continue to the pack quantity entry screen Multiple quantities can be entered as described above To aid keyed input the lt CLR gt clear key erases the last digit entered Incorrect Code To erase an erroneously scanned product code press the lt CLR gt clear key 8 5 Pack Quantity Entry Once the Unit Quantities have been entered the Pack Quantity is entered at the following screen C 500039401798 Q 0005 P 0003 Q 0002 Pi_ Key Pack Qty GR F1l Menu C Clr At this prompt enter the pack quantity for that code The maximum total pack quantity i e already entered plus new pack quantity must not exceed 9999 The program then returns to the Product code entry screen Pack Quantity Entry If only unit quantity entries are required i e only single items then press lt ENT gt for a default of zero OR key in the 4 digit pack quantity then press lt ENT gt and the progra
9. m will continue to the product code entry screen To aid keyed input the lt CLR gt clear key erases the last digit entered Incorrect Unit Quantity To erase a wrongly entered Unit Quantity press the lt CLR gt clear key Copyright c BancTec Limited 2012 All Rights Reserved Page 11 BHT Software Spec B A N CI E C 8 6 Search Function This option allows the user to amend quantities of previously entered items Pressing the lt F2 gt key at the Scan Key Code prompt will display the following screen Scan Key Code GR 1 Exit At this screen enter the product code that you want to look for or press the lt F1 gt Menu key to return to data entry If the entered code is found then the following screen is displayed otherwise a CODE NOT FOUND error message is given C 500039401798 Q 0005 P 0003 ote e tole ES GR FI Exit At this screen press the lt CLR gt key then re enter the quantity and pack quantity if enabled as required or press the lt F1 gt Menu key to return to the search screen above 8 7 History This function is entered by pressing the lt F5 gt UP arrow key at the Scan Key Code then using the lt F5 gt UP and lt F6 gt DOWN arrow keys the user can scroll up and down the last 10 transactions To return to the product screen either move to the bottom of the history record OR press the lt MENU gt key Note The bottom line shows the history record number C 500039401798 Q 0005
10. n data entry is complete press the lt F1 gt MENU key at the product code prompt to return to the Menu The data can then be transmitted using the EMPTY BHT menu 8 1 Supplier Entry The first prompt requires entry of supplier location and reference information All these are keyed in manually using alpha and numeric characters The screens below show the prompts for these entry screens Supp ABCDEF Supp ABCDEF Sup _ Loc Loc 123456 Key Supplier GR Key Ref GR i F1 Menu C Clear F1 Menu C Clear F1 Menu C Clear 8 2 Product Code Entry One of the following code entry screens will be displayed Screen 1 new data file Screen 2 shows the last data captured pack quantities disabled Screen 3 shows the last data captured pack quantities enabled Supp ABCDEF C 500039401798 C 500039401798 Loc 123456 Q 0003 Q 0003 P 0002 Ce Q 0002 Q 0002 P 0001 Scan Key Code GR Scan Key Code GR Scan Key Code GR F1l Menu F1l Menu F1l Menu Note screen 2 above shows a quantity of 2 being added to a previously entered quantity of 3 Screen 3 is the same but with added Pack Quantities At this prompt scan or key in the product codes as described earlier the program will then go to 8 3 or 8 4 if pack quantities are disabled or enabled respectively Note The Place Orders function will always go to 8 3 Other Features The lt gt DOT key will display the total quantity and if activated the total packs The lt F1 g
11. on have been entered the product data entry operates the same as Goods Rxd above Once a transfer is complete a function key allows the user to define a new To From location Cust Order This function uses the full lookup file and can be used either as a portable Till or as a calculator when visiting the wholesaler Scan the code of all the items then press a total key Discount options are then given before displaying the Gross Discount amp Nett Values This function does not produce an output file Copyright c BancTec Limited 2012 All Rights Reserved Page 2 BHT Software Spec B A N CI E C 1 0 Menu Structure Load BAT Load BHT 1 Full PLU Load FULL PLU file See 4 0 z Empty BHI 2 Erase PLU Erase PLU or CODE File See 4 1 Functions Functions Send Changes Send Changes File See 5 1 View Changes View Changes File See 5 2 Erase Changes Delete Changes File See 5 3 Select Option Empty BHT Menu depends on Function Price check above or Other below Empty BHT 1 Send File Send Data File See 5 4 2 Erase File Delete Data File See 5 5 Select Option Functions A i Price Checking Function See 6 0 heck P g aes ee eee Place Orders Function See 7 0 Goods Rxd Goods Received Function See 7 0 Returns Waste Returns Waste Function See 9 0 Select Option Functions B 1 Stocktake Stocktake Function See 10 0 2 Transfers Loc
12. prompt see below Also at this prompt the user can press the lt F4 gt key to end the current transfer and enter the next From To locations From E1234A To A76542Z Ci Scan Key Code TR F F1 Menu 4 END History Function The history function operates the same as Goods Received except the From and To locations are displayed Copyright c BancTec Limited 2012 All Rights Reserved Page 13 BHT Software Spec B A N CI E C Search Function The search function operates the same as Goods Received except the From and To locations are displayed Also unlike other functions the same product code can be in data file more than once because it could be transferred to from different locations So a find next routine has been added the lt F8 gt key can be used to search for the next entry of the product in the file 12 0 Cust Order This option is used either as a portable Till allowing the operator to scan a customers products then displaying the total cost including any discount if entered OR by the store keeper as a calculator when visiting the wholesaler The full PLU must be loaded for this option using the LOAD BHT menu Add Code efe END F2 At this prompt either scan or key in the product codes as per price check function described earlier If the code is found the following screen is displayed C 50123456798021 B BEANS 50GMS 0 54 Add Code efe END F2
13. r PLU file is loaded from the host system using the LOAD BHT menu and then the product codes can be scanned or keyed in for validation The description and price for that code is then displayed if the ticket is incorrect then it can be saved to the Changes File This list can later be viewed or loaded to the host system using the EMPTY BHT menu Place Orders Used to enter order information A valid product code file is loaded from the host system using the LOAD BHT menu Then Product Codes are scanned or keyed in and checked against the product file if OK the required order quantity is entered A history file stores the last 10 entries which can be viewed at any time during data entry A search function is available to find a previous product if found the user can enter a new quantity Once complete the data file is loaded to the host system using the EMPTY BHT menu Goods Rxd This function is used to book in goods as they are received from delivery It operates the same as Place Orders above except that after the product code has been entered Unit and Pack quantities can be entered Returns Waste This function is used to collect data on any returned or waste products It operates the same as Goods Rxd above Stocktake This function is used to collect current stock level data a stocktake It operates the same as Goods Rxd above Transfers This function is used to transfer stock between locations After a To amp From locati
14. t MENU key will return the program to the Menu The lt F2 gt key will enter the Search Function see 8 5 The lt F5 gt UP arrow will enter the History function see 8 6 Copyright c BancTec Limited 2012 All Rights Reserved Page 9 BHT Software Spec B A N CI E C 8 3 Unit Quantity Entry pack quantities disabled Once the code has been entered the display shows that code and the quantity already scanned for that product code and prompts for the quantity to be added C 500039401798 Q 0005 Oe Qty or Code GR Fil Menu C Clr At this prompt either key the quantity or scan the next product code which assumes a quantity of one The maximum total quantity i e already entered plus new quantity must not exceed 9999 The program then returns to Product code entry screen 2 Unit Quantity Entry For quantities of one either scan the next product code or press the lt ENT gt key for other quantities enter the 4 digit quantity then press lt ENT gt Multiple quantities can be entered using the lt gt DOT key E g for 12 x 23 enter 12 lt gt 23 and press lt ENT gt To aid keyed input the lt CLR gt clear key erases the last digit entered Incorrect Code To erase a wrongly scanned product code press the lt CLR gt clear key to return to Product Entry Screen 1 above Copyright c BancTec Limited 2012 All Rights Reserved Page 10 BHT Software Spec B A N CI E C 8 4 Unit Quantity Entry pack quantities ena
15. t List Otherwise scan key the next product code When price checking is complete press the lt F1 gt MENU key to return to Menu 6 0 CHECK PRICES Enhanced Version With the Enhanced price check file laoded the following screen is displayed when a product is scanned Nestle Kit Kat 4 Description Pack Description Pack Buy Price VAT rate Selling Price Profit On Return 68100 StockCode 5012345678801 EAN Scan Key Code F1l Menu C Change The POR field is calculated using Selling Price ex VAT Unit Cost ex VAT Selling Price ex VAT Changes to the price will automatically recalculate the POR 7 0 PLACE ORDERS This option allows product codes and quantities to be entered The operation of this function is identical to GOODS RECEIVED see 8 0 except that only Unit Quantities can be entered i e Pack Quantities are disabled and the function reference on the screen is PO and not GR Copyright c BancTec Limited 2012 All Rights Reserved Page 8 BHT Software Spec B A N CI E C 8 0 GOODS RXD The operation of this function is similar to the Place Orders Returns Waste and Stocktake options Below is the operation for Goods Rxd Function the others follow the same procedure This option is used for checking in deliveries the Product Code lookup file MUST be loaded before selecting this function using the LOAD BHT menu Once selected product codes quantities and pack quantities if enabled are prompted for Whe
16. uct codes Unit quantity and Pack quantity as requested in the function After the file has been sent a DELETE FILE message is displayed Select YES and the file will be deleted or NO 5 2 EMPTY BHT Erase File This function is used to delete the data file Once selected an Erase Confirmation is requested select YES to delete the file or press NO to return to the EMPTY BHT menu Copyright c BancTec Limited 2012 All Rights Reserved Page 6 BHT Software Spec B A N CI E C Empty BHT Menu Options After Price Checking 5 1 EMPTY BHT Send Changes This option is used to send the Changes and Missing files created in the Check Price option Once selected a Send Confirmation is requested select YES to send the files and select the option on the host system to receive the file Or select NO to return to the Empty BHT menu The first file sent is missing file which contains details of the products entered that were not on the lookup file This data is used to upate the product database on the host The second file sent is the price check file which contains Product codes Description and Price After the files have been sent a DELETE LIST message is displayed Select YES and the Incorrect List Changes File will be deleted or select NO 5 2 EMPTY BHT View Changes This option displays each record in the changes file LIST BHT one by one at each press of the lt ENT gt key Or press lt F1 gt MENU to return to the EMPTY BHT
17. y keying your numerical choice Once a function has been started i e Stocktake then this must be completed and the data file sent to the host system before another function can be selected Other Features at this menu lt gt Displays the size and load date of the current lookup file lt SF gt lt BS gt Sets the Supervisor Set up Options lt SF gt lt F3 gt Displays the copyright message lt SF gt lt F4 gt Displays the program name and version number Copyright c BancTec Limited 2012 All Rights Reserved Page 4 BHT Software Spec BANCTEC 4 0 Load BHT Menu Load BHT 1 Full PLU are Erase PLU Sele Option 4 1 Load Bht Full Plu This option is used to receive the product lookup file from host system Rx PLU FILE 2 NO Select YES to confirm then activate the send PLU function on the host system the new PLU file will be loaded Or select NO to return to the Load BHT menu With the SQL Version of StockAde the following product records are currently BHT 8000 BHT 300 BHT 900 BHT 800 Standard BHT8044 BHT302 All Models All Models 50 000 recs 50 000 recs 96 000 recs 96 000 recs BHT8048 BHT303 4 160k recs 545k recs 96 000 recs 96 000 recs Enhanced BHT8044 BHT302 All Models All Models Price Check 24 000 recs 24 000 recs 65 000 recs 65 000 recs BHT8048 BHT303 4 87k recs 265k recs 65 000 recs 65 000 recs The latest devices could hold this number
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