- Oluwole Oyetoke
Contents
1. eack To serme questions peere ms quesriow review question susinT eomon Page 20 JASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK Click on the EDIT button to proceed to the EDIT EXAM TEST QUESTION PANEL Input the hash code number of the question to be edited hash code number for any question in the question bank can be checked by clicking on the review button Click on the CHECK button to load in the question for editing Make the necessary changes to the question then click on the SUBMIT EDITION BUTTON to complete action To delete the question click on the DELETE THIS QUESTION button Note When editing a question all previously uploaded diagrams have to be re uploaded To check if uploaded question has a diagram Review Questions Panel a Click on the REVIEW QUESTION button Click on HAS CODE mman the DIAGRAM button b Input the question hash code number hash code number for any question in the question bank can be checked by clicking on the review button NO DIAGRAM L c Click on the CHECK button to view NO IMAGE UPLOADED FOR THIS QUESTION Page 21 VASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK View Questions Set So Far at a Glance HOME HELP Review Questions Panel Quezon Hash Code tuner 3125 queszon Hath coda tuber 12 5 ce Question Hath Code Number2. JASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK Designed and Implemented by Oluwole Oyetoke c 2015 http www oluwoleoyetoke com JASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK Table of Contents 1 0 BACKGROUND 2 0 INTRODUCTION OPERATIONS OF THE HEAD TEACHER ssscacissssiscissssncatsasecnssntessnairosencatituaspdacivacasantineneddensoietnavsne OPERATIONS OF THE CLASS TEACHER ssssssasssssesssossnernnaaeactusssenasnoncsentuansesaecnsastaacagoaeuaedaaucanset OPERATIONS OF THE SCHOOLS LIBRARIAN sicosisiisusiibeniiasisdianasnsdnnisssas dross nisieuaiapiranosci vissini OPERATIONS OF THE SCHOOL S ACCOUNTANT OPERATIONS OF THE STUDENT 3 0 HOW TO HEAD TEACHER Register Teacher Employee Reassign Teacher View Details of All Students and Employee in The School Set Approvals and Term Parameters siisissisisadasisaisosaisasussnasonsadonasaasasnosudonisasasisa riosta View Any Student s Report card View Each classes Performance Graph View Teachers Performance Rating amp Change Password Communicate Information to Members Of Staff c cccessesesssssseeeseessseseessseseesseensseensees Clear Data and End Session airiem AAAA CLASS TEACHER Register New Student Register New Subject To Remove A Subject Set Test and Examination Questions Upload Students Scores Automatically Collate Students Report Cards View Students Report Card View Student s Performance
3. maximum and minimum examination scores library book loan day length retake examination password current term term length in weeks e t c ge T CGE Fins TERM SCHOOL FEES 3 OT SECOND TERM SCHOOL FEES basic a basez 0 tasa a tasie 0 vastes 0 ae 7 si FIRST TERM OTHER FEES T LEN vasic 0 pasic_2 0 pasica 0 pasica 0 asics 0 IY ONGOING TERM p peee SECOND TERM OTHER FEES O ritem z smeer CONCLUDEDTER THIRD TERM OTHER FEES Bet Tern vasica B vasie 2 0 wastes f vasica 0 E 2nd Tem ze A Leno session e Click on the START CONT SESSION button to begin At the beginning of new terms you can also come here to change the current term selector then click on the START SESSION button again After these steps then you have successfully set up the system JASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK HEAD TEACHER Register Teacher Employee Tone HELP Assign New Teacher Panel vetoan picrune swm ADD CHANGE PICTURE REASIGH REMOVE TEACHER sign our BACK TO HEAD TEACHER PANEL Login as the Head Teacher to proceed to the Head Teacher Panel Proceed to the Assign New Teacher Panel Input the New Employee s Details in the appropriate segments Click on UPLOAD PICTURE to upload the employees picture Click on the SUBMIT button to complete
4. 5 1600 16 0 90 Quezon Hash Code Number 6 4 3 12 7 rey queszan Hath Code umber 7 Which af ts os an Odd Number Quest tash Code Number 8 100 40 60 ba Diagrams EDIT Question BACK To SETTING QUESTION 1 Click on the REVIEW QUESTION button Upload Students Scores Home nete Upload Scores Panel 1st_term Mathematics test Scores UPLOAD METHOD 1 SCORE SHEET SN FRSTNAME LAST NAME user maue TESTENN Danner sunday gannet sungay test Basela Dni test shen Shoyele test sane Amodu test lora Doe test Tarara oaao test Astier test a ise xj HECK conor upLoaD memHoD 2 gatriet sunday k mown ren soome nis you upload hare mi regiae or so the tet pior scor stow our ace vo Teacnen panet UPLOAD NEW SCORE SHEET Login as a Class Teacher into the TEACHER PANEL Click on the UPLOAD SCORES button to proceed to the UPLOAD SCORES PANEL Choose the term of reference from the CONTROL layered pane 4 Choose the assessment whose score you want to upload test or exam from the CONTROL layered pane Choose the subject whose score you want to upload from the CONTROL layered pane Page 22 JASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK 6 Click on the CHECK button to begin Upload Method 1 Insert each students score in the score column corresponding to his her user name After
5. Head Teacher which concern you or is related to your office will be displayed Page 39 JASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK STUDENT Take Computer based tests 2 Choose the type of assesment from the drop down menu e Test or Exam 2 Choose the term whose test you are writting eg Ist Term 2nd Term or Sra Term A luput the Eurolment key given to you by your teacher A Ensure that you mow now to use your mouse properly 5 click on the next button to start the assesment test exam Wishing you succesin your Examination ie eters a on J Login as a student to proceed to the Student Intro Panel Choose the assessment subject from the assessment drop down list Choose the assessment type test or exam from the assessment type drop down list 4 Choose the term of reference e g 1st term Input the Enrolment Key as instructed by the teacher who set in the questions into the database 6 Click on the Next Button to Proceed Possible Occurrences Case 1 Wrong Enrolment Key ENROLMENT ERROR JU Gna A Enrolment Key is case sensitive make sure you get the keys You have inputed the wrong enrolment key inputted properly B Confirm the enrolment key from the administrator who set the E question into the database Case 2 Assessment Taken Before A Only the head teacher has ENROLMENT ERROR ii ix the exclusive right to the password required by the student w Yo
6. Picture e Click on the EDIT STUDENT button to make the CHOOSE STUDENT layered pane pop up Choose the student whom you intend to delete from the list of students in your class from the drop down menu e Click on the CHOOSE button to upload a new picture e Click on the UPLOAD button to complete the action Change Student s Password e Click on the EDIT STUDENT button to make the CHOOSE STUDENT layered pane pop up Choose the student whom you intend to delete from the list of students in your class from the drop down menu e Click on the CHANGE PASSWORD button e Input the new password in the NEW PASSWORD text box e Click on SET to complete action Register New Subject WOUE HELP Register Class Sujecty Panel coe 2 tagih ane AgnieSeience 5 socisl smdios pams NAME OF SUBJECT sene 2 Hume Eeonomiee Spanish_Language ao mis suoxecr Civic Fastin Total Number ot Students Registered soar 20 9 Computer Studies c REMOVE A SUBJECT 10 Verbal Reasoning a1 artana crat goose sumsecr To RENOVE 22 sanding namamanes 15 christian Religious now edge penn remove 16 French 17 Vocational Apntude 18 Quantitative Reasoning 29 terane a ais d stawour _ ack ro rencnen panet 1 Login as a Class teacher to proceed to the TEACHER PANEL 2 Click on the REGISTER NEW SUBJECT button to load the Register Class Subjects Panel Page 18
7. VASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK 3 Input the name of the new subject into the NAME OF SUBJECT text box displayed in the REGISTER SUBJECT layered pane 4 Click on the ADD THIS SBUBJECT button to complete action To Remove A Subject 1 Login as a Class teacher into the TEACHER PANEL Click on the REGISTER NEW SUBJECT button to load the Register Class Subjects Panel Click on the REMOVE A SUBJECT button REGISTER SUBJECT layered pane Select the subject to remove from the CHOOSE SUBJECT TO REMOVE layered pane 5 Click on the REMOVE button to complete action Note that you can also view a summary of all the already registered subjects by clicking on the VIEW SUMMARY button Set Test and Examination Questions Begin The Set Questions Process 1 Login as a Class teacher into the TEACHER PANEL 2 Click on the SET QUESTIONS button to proceed to the SET ASSESMEN QUESTION PARAMETER PANEL Home HELP Olumide Oyetoke Set Assesment Question Parameter Panel rami be taken on aster N A otal umber orauastone to ve Answerad 1 i Eram Timing e fo e START SETTING QUESTIONS Input all the necessary parameters as it pertains to the assessment which you wish to set for your students Click on the START SETTING QUESTIONS button to begin and proceed to the SET EXAM TEST QUESTION PANEL Question Setting
8. school s Accountant into the FINANCE PANEL 2 Select the class whose fee profile you wish to check from the drop down menu in the TERMS amp CLASS layered pane Select the reference term using the radio button TERM amp CLASS 2nd_term Basic 6 m OFIRSTTERM SECONDTERM THIRD TERM OVERALL DETAILS RECEIPT _fisTupents Fee STUDENTS OTHER FEE OTHER INCOME EXPENSES SIN First Name Last Name User Name Amount Paid Busola Oni busola oni 14000 Gabriel Sunday gabriel sunday Isaac Amodu isaac amodu John Doe john doe Juwon Sholeye juwon sholeye A Click on the DETAILS gt STUDENTS FEE option of the tabbed pane B As you do so the fee profile of the class will be automatically View Other Fees Paid so Far Page 33 DETAILS RECEIPT STUDENTS FEE STUDENTS OTHER FEE OTHER INCOME EXPENSES First Name LastName User Name Amount Paid Busola Oni busola oni Gabriel Sunday gabriel sunday Isaac Amodu isaac amodu John Doe john doe Juwon Sholeye juwon sholeye A Click on the DETAILS gt STUDENTS OTHER FEE option of the tabbed pane B As you do so the other fee profile of the class will be automatically View School s Other Income so Far A Click on the DETAILS gt OTHER INCOME in the tabbed pane B As you do so the other fee profile of the class
9. the REMOVE button to complete action Clear Data and End Session 1 Click on the END SESSION button in the Approvals and Settings panel Page 16 JASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK CLASS TEACHER Houe HELP ___sereurstions ___uptoapscones l COoLATEREPORTCARD __ VIEW REPORT CARD VIEW STUDENTS PERFORMANCE Register New Student Home ere Register Student Panel LIST OF REGISTERED STUDENTS IN YOUR CLASS SN Firsthlame LastName UserName Password O mE O we ES abnel sunday REMOVE STUDENT UPLOAD NEW PIC REMOVE Linge UPLOAD CHANGE passWoRD GRANGE PASSWORD pir stuper IEW SUMMARY me PASSWORD Ea sienowr nack To teacnen panei Login as a Class teacher to proceed to the Teacher Panel Click on the REGISTER STUDENTS button to proceed to the REGISTER STUDENT PANEL Input the necessary students details Click on CHOOSE PICTURE button to upload the students picture Click on the ADD STUDENT button to complete the registration Page 17 VASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK Delete student e Click on the EDIT STUDENT button to make the CHOOSE STUDENT layered pane pop up Choose the student whom you intend to delete from the list of students in your class from the drop down menu e Click on the REMOVE button to complete action Replace Student s
10. this action VASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK Reassign Teacher Reassign Panel aieri ar prase Corrie ae 3 REMOVE FROM CLASS Emmanuel Usaru Currently Teaching baste 6 LASS REALLOCATION Olufemi Oyetoke Currently Teaching Basie 2 Arenes CLASS C UPLOAD NEW PICTURE Olumide opetoke Currently Teaching basic 6 ser Suc jumbo Currently Teaching Basie 4 Uploa Picture ortaione yetse Telulepe Osetoke Currently Teaching basic 5 stan our Bac ro wean reacuer panes Back TO ASSIGN Login as the Head Teacher to proceed to the Head Teacher Panel Proceed to the Assign New Teacher Panel ADD CHANGE PICTURE REMOVE REASSIGN TEACHER button Choose the employee who is to be reassigned from the dropdown list Click on the CHECK PICTURE button to verify the face of the employee To Remove from Class A Click on the REMOVE FROM CLASS button To Add Change Picture A Click on the UPLOAD NEW PICTURE button B Choose the picture you wish to upload from the directory C Click on the SET button to complete this action To Re assign to another class A Choose the new class in which the teacher will be moved to from the dropdown menu B Click on RE ASSIGN TO CLASS button to complete this action Page 10 JASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK View Details of All Students and Employee in Th
11. will be automatically View School s Expenses so Far BETALS RECET sTuveNTS FEE STUDENTS OTHER FEE OTHER INCOME EXPENSES SIM Tiue Amount Desenpuon Date UserName Transaction Code Tranportation 3000 Transport Wednesday July magaretalisa a Purchase afgra 12000 eaan Cowell rrap A me Eira 6 Trip to Dubat 50000 Trip Thursday hme magaret 10 Click on the DETAILS gt EXPENSES in the tabbed pane As you do so the other fee profile of the class will be automatically Page 34 JASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK Statistical Analysis of School s Financial Standing ANC SS TT gontor ACCROSS ALL TERMS AND CLASSES SCHOOL FEE PAYMENT PERCENTAGE PER CLASS TOTAL MICOME 466710 TOTAL expenses 127800 FINAL CASH AT HAND 338910 inane BREAK DOWN OF FINANCIALS eplscholfer To Be Pad By bane 2 ea 240000 er raez Amount Fase rar By oasi 2 trey 28000 SCHOOL BREAKDOWN oh 6 band tor 2nd ter Payrol scaisecrcaded 1050 acetal es Fer st Login as the school s Accountant into the Finance Panel Click on the FINANCIAL STATISTICS button to have the statistics frame pop up Click on the VIEW RATIO button in the CONTROL layered pane to have a graphical view of the payment pattern of the various classes View Financial Breakdown Analysis Per Class A Select the Class whose f
12. FINANCE PANEL 2 Choose the class in which the student paying up the fee is from the drop down menu in the FEE layered pane Choose the students user name from the drop down menu Input the amount to be paid in the input box Choose the type of fee E g School Fee or Other fees Click on the UPLOAD FEE button to complete the action Key In Expense with the picture of the receipt 1 Login as the school s Accountant into the FINANCE PANEL 2 Choose the class in which the student paying up the fee is from the drop down menu in the EXPENSE layered pane Input the title payee s name description of transaction and amount as appropriate 4 Click on the DATE button to choose the date in which the transaction was made Click on the UPLOAD RECEIPT button to attach the transactions corresponding receipt Click on the GR button to complete action Page 32 JASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK Key in Other School s Income 1 Login as the school s Accountant into the FINANCE PANEL 2 Choose the class in which the student paying up the fee is from the drop down menu in the OTHER INCOMES layered pane 3 Input the title payer s name and amount as appropriate 4 Click on the CHOOSE DATE button to select the date for the transaction 5 Click on the PAY IN button to complete action View Fees Income and Expenses 1 Login as the
13. Graph Attendance ManageMentc ss cisccssscscssssessseeosscececssectesssoasecaseseisoedessssdezsseissceessnsoasscesiesssoace Notice COMMUNICATION c cccseeesetesetesetseteseneseteseesesesesesesesssesssesssesssesesceeseseaesesesenesenees SCHOOL LIBRARIAN Register new books into the library JASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK Lend out books to students and employees Return books into the library Search Books in the Library Notice Communication SCHOOL ACCOUNTANT Key in Fees both school fees and other class fees Key In Expense with the picture of the receipt Key in Other School s Income View Fees Income and Expenses Statistical Analysis of School s Financial Standing View Receipt of Transactions Made Remove Previously Made Transaction Key in Employee Salary Payments Via The Payroll Module Notice Communication STUDENT Take Computer based tests USE THE IN PACKAGE MANUAL END A SESSION 4 0 ABOUT THE DEVELOPER JASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK 1 0 BACKGROUND The Jasper School Management Software was designed to help improve school management activities for schools in Nigeria and consequently around the world It is open source i e open to adaptations and improvements Also this software is given out online for free at no cost http schoolmgt oluwoleoyetoke com The System has 8 major modules incorporated into it These are 1 Libra
14. Proper Page 19 JASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK Hello Mr Olumide Oyetoke Set Exam Question Panel Session 2015 2016 Currently you have 10 question s 1m the datahae for Firat Terme ane Science With Enrolment Key QWERTY Sed Term 0 Questions auesrion After clicking on the START SETTING QUESTIONS button as stated in the HOW TO BEGIN THE SET QUESTIONS PROCESS above you will be presented with a blank question sheet Input the question and appropriate options in the question and option box presented If question has a corresponding diagram which needs to be uploaded Click on the UPLOAD button Choose the picture which you intend to upload jpg and png only Input the diagram name in the diagram name text box provided Choose the radio button representing the correct answer to the question Click on the NEXT button to remit the question into the database and proceed Edit Delete Question owe siete Hello Mr Olumicle Oystobe Edit Exam Question Panel SUBJECT Mathematics TERM 1st Term SESSION 2014 2015 WILL LIKE To CHANGE THE QUESTION WITH THE HASH CODE NUMBER Of ou are dou of te question s hash cade number please lick on REVIEW QUESTIONS to verity the umber 7 ax euEsnon Which of os an Odd Naber answer Oa On c Ov Kindiy Re upload Diagram Name of Diagram leg F101 Alamo upoan oon
15. VALS AND SETTINGS button Fill in the details as suits your school for the session Click on the START CONT SESSION button to complete action View Any Student s Report card Home nep GABRIEL SUNDAY Ist_term Report Card Bramsexe Total Sore Posmonin suv manmum nimi 5 38 BRSSYELHERRUBEKEEes rum vosmon mens 2 vorarscore onrnmen LOLA oro 2000 0 Prca Tencens comment mone 89 8 1 Login as the Head Teacher to proceed to the Head Teacher Panel 2 Click on the DATA REVIEW button This brings up other data review buttons 3 Click on the STUDENT S DATA REVIEW button Page 12 VASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK Choose from the pop up menu the class whose students data you wish to check is Choose the term of reference e g 1st_term 2 4_term or 3 4_term from the drop down menu Choose the students name from the drop down menu containing the names of students in the class 7 Click on the VIEW button to have the report sheet displayed View Each classes Performance Graph HOWE HELP iste Bhai Riedie Pi asics j basic_6 1st_term Average Performace In All Subjects EE Vanemas I Encih Language EE Baione Agre_Seleno Hea Baai ive_Fetnaton EE computer Stucies I varva Roeeoring Ariana Cra EE itenderiting I crooner Pigou rowed B Yoruba EE Prorcios EE Feren EE costonal Apiu EE arttatve Resnoning EE Lieraiure in Eng
16. books available Page 30 VASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK Notice Communication At All Important bmit your compiled port sheet by will be going on mid term break by thursday 2nd July u a wonderful weeken Login as Librarian into the Library Management Panel Click on the NOTICE MANAGER Button to have the Admin Notice Panel pop up Automatically all notices from the Head Teacher which concern you or is related to your office will be displayed Page 31 JASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK SCHOOL ACCOUNTANT In the TERMS AND CLASSES layered pane ensure that you have chosen the term and class in which you intend to record your transactions under Do this before commencing upload of transactions HOME HELP Finance Panel Parnou stam si oo ree TERM amp CLASS a e l a 2nd_term Esco a GaRsTERU sEcoNDTERM OTHROTERU OVERALL amount seeares i unoao ree omarr _ snvosrstes swoewrs orere orien cone Jerene istvana LastName Usernana Amount Pala sols on Tucelsen 11000 abe fabeitsmdey 8000 Dee Jondor 2000 sholeye Jawonsholeye 12000 cnooseoate pavm expose EXPENSE TLE PATO ste DESCRIPTION E DATE amount C wmoan necer C3 J Key in Fees both school fees and other class fees 1 Login as the school s Accountant into the
17. e School Oluwole oyetoke aon our Bac 70 nean TEACHER Pan 1 Login as the Head Teacher to proceed to the Head Teacher Panel 2 Click on the INFORMATION SYSTEM button View List of All Teachers A Click on the TEACHER button View List of All Students B Click on the STUDENT button View Individual Person s Profile oon Es USER NAME EMPLOYEE E STUDENT Segun Obalende Position basic 3 Age 7 Gender Male Comment A Good Boy A Click on the row containing the individual s detail Make sure it is highlighted B Then Click on the VIEW PROFILE button to complete action Page 11 VASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK Set Approvals and Term Parameters CE gt SS F J SECOND TERM SCHOOL FEES basic 0 basic 2 0 basica 0 basica 0 basics 0 IMAXTEST SCORE 40 MAKE me 60 THIRD TERM SCHOOL FEES me TY oN GoING TERM FIRST TERM OTHER FEES O ssttem r basica 6 asic 6 basica 74000 tasca 6 tases 6 arate xaTem CONCLUDED TERM S SECOND TERM OTHER FEES a 7 iat Term 0 2na Tem araterm THIRD TERM OTHER FEES L_ Exp session _ basic 0 basic 2 0 basic 0 basic 4 0 basic 5 0 _staer cour seston Login as the Head Teacher to proceed to the Head Teacher Panel Click on the APPRO
18. e entire term For example in a 5 week term point 1 on the graph denotes the attendance for all the five Mondays in the term This will enable you know which day of the week your students come to class the most and also the reverse case Click on the ALL TERM ANALYSIS to view the attendance graph for each day of the term day 1 to day end Page 26 VASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK Notice Communication At All Important bmit your compiled port sheet by will be going on mid term break by thursday 2nd July Login as Class Teacher into the TEACHER PANEL Click on the NOTICE MANAGER Button to have the Admin Notice Panel pop up Automatically all notices from the Head Teacher which concern you or is related to your office will be displayed Page 27 JASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK SCHOOL LIBRARIAN Welcome fo the Schoots Library me a ame Cana oaeo eene Aunor Taeniure B aon a Sa YEAR OF PUBLICATION Tame Tranae UPLOAD BOOW THUMBNAIL Register new books into the library 1 Login as the school s Librarian into the LIBRARY MANAGEMENT PANEL 2 Input the details of the new book into the appropriate section in the REGISTER BOOKS layered pane inputs Click on the ADD THUMBNAIL button to select the thumbnail for the book 4 Click on the REGISTER button to register the book Lend
19. ed 8 View All Student s Report Card 9 View Each Classes Performance Histogram 10 View Teachers Performance Rating 11 Communicate Information to all employees OPERATIONS OF THE CLASS TEACHER Register New Students Edit Students Details Delete Student from Database Register New Subjects for The Class Set Test and Examination Questions Upload Students Scores for subject in which they wouldn t be taking a computer based test Automatically collate students report card for that term View the graph of students performance View Notices from the Head Teacher 10 Upload manage and view student attendance statistics OPERATIONS OF THE SCHOOL S LIBRARIAN 1 Register New Books Into The Library 2 Lend out Books to Students and Employees 3 Return Books Into The Library JASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK OPERATIONS OF THE SCHOOL S ACCOUNTANT Key in Fees both school fees and other class fees Key in Expenses with the picture of the receipt View All School s Expense View All School s Income So Far Key in Employee Salary Payments via The Payroll Module View The Statistical Analysis of The School s Current Financial Standing View Communication for the Head Teacher OPERATIONS OF THE STUDENT 1 Take Computer Based Tests In total the Jasper School Management System can perform over 32 key school management and administrative function By computerizing and a
20. ference from the term drop down menu Select the Week whose attendance details you wish to upload Input the value 1 for present or 0 to denote absence of a student from class for that day on the attendance sheet Se eet Se E ec Attendance Management Panel p ji 2na teen BE JE ATTENDANCE FOR WEEK 1 2na Term SN ARSTNANE LASTNAVE USERNAME MONDAY TUESDAY WEDNESDAY THURSDAY 1 Gabret Sunday gabis sunday 1 T Busola oni busoia oni 2 1 3 Juwon Shoyele Juwonshoyele 0 4 isaac Amoa Isgacamogu 1 5 4 e 1 John Doe Tumara Oladipo tumars oaipo Coico artenance stanisTics UPLOAD THE DAYS ATTENDANCE Page 25 VASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK Check Attendance Statistics ea ee D fy i Cneas as Clase Graphical Attendance Analysis Leeann Soara GRAPHICAL ANALYSIS ATTENDANCE TREND FOR 2nd_term NUMBER MONDAY FRIDAY Click on the CHECK ATTENDANCE STATISTICS button to have the Class Graphical Attendance Analysis Fame pop up Select the term of reference from the term drop down menu Select the Week whose attendance graphical details you wish to display to complete the action Click on the ALL TERM WEEKLY ANALYSIS button to display your students class attendance ratio for each day of the week through th
21. hat all expenses have a transaction code automatically registered with them once keyed in This can be check by switching to the Expenses table displayed in the EXPENSES tabbed pane As the case may be Select either Expenses or Income from the radio options in the TRANSACTION TYPE layered pane Click on the REMOVE TRANSACTION button to remove the entry from the database Page 36 JASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK Key in Employee Salary Payments Via The Payroll Module rami memon SCOR 1 Login as the school s ve What method of payment will you Like to employ Accountant into the FINANCE PANEL PEER 2 Click on the PAY ROLL button to display the PAYMENT TYPE SELECTOR pop up This is to help determine the method through which employee payments will be done 3 Choose either to pay Per Employee or to pay Per Position to display the PAY ROLL frame Pay Per Employee Pay Rott Panel pers peue O Ouunkoioystoka E w ean amount 4000000 Lastna Userna Postion dnuany Fenua maren aom way une w Sentero octoner November Decemer Paes Select the employee s name from the drop down list in the DETAILS layered pane Select the month for which payment is to be made Input the desired amount into the AMOUNT textbox provided To Pay an entirely new sum click n
22. in the input text box below it Click on the CHANGE button to complete this action Page 14 JASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK Communicate Information to Members of Staff a suena a ee le Needed Notice Information ool will be going on mid term kindly take note wish you a wonderful we Update Notice UPDATE NOTICE oea Remove Notice Submission of Report Card M i q i SEND UPDATE Login as Head Teacher into the Panel Click on the NOTICE MANAGER Button to have the Notice Manager Panel Pop Up Input the necessary information for the message you wish to communicate to your employees This includes the title message itself position of recipient class thought by recipient if any the category of the message from not at all important to extremely important 4 Click on the SEND UPDATE button to send out the notice Update a Notice A Check the UPDATE NOTICE check box Select the message whose information you wish to edit Click on the check button to load it in Edit the message as appropriate Click on the SEND UPDATE button to complete the action Page 15 JASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK Remove a Notice A Select the message which you wish to remove from the dropdown title list of available students B Click on
23. inancial break down you wish to see from the CONTROL layered pane E g the basic_S B Click on the VIEW CLASS button to display the break down analysis for class Note that the breakdown analysis that will be displayed is that of the reference term chosen in the FINANCE panel before click on the STATISTICS button Page 35 JASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK View Receipt of Transactions Made DETAILS RECEIPT 2 INPUT DETAILS TRANSACTION CODE TRANSACTION TYPE 1 oj O Income Expense 5 CHECK FOR RECEIPT _ REMOVE TRANSACTION _ Login as the school s Accountant into the FINANCE PANEL Click on the RECIEPT option in the tabbed pane Input the Transaction code number in the TRANSACTION CODE text input box Note that all expenses have a transaction code automatically registered with them once keyed in This can be check by switching to the Expenses table displayed in the EXPENSES tabbed pane Select Expenses from the radio options in the TRANSACTION TYPE layered pane Click on the CHECK FOR RECIEPT button to view the receipt if available Remove Previously Made Transaction Al 2 3 Login as the school s Accountant into the FINANCE PANEL Click on the RECIEPT option in the tabbed pane Input the Transaction code number in the TRANSACTION CODE text input box Note t
24. inputting each students score make sure none of the score column is still in input mode i e with the cursor blinking within it Click on the UPLOAD NEW SCORE SHEET button to complete action Upload Method 2 Choose student whose score you wish to upload form the drop down menu in the UPLOAD METHOD 2 layered pane Input the desired score into the available text box Click the ADD SCORE button to add this new score to what the student currently has Click on the UPLOAD NEW button to give the student an entirely new score Note Clock on the CHECK button before proceeding to either method 1 or 2 above Automatically Collate Students Report Cards HOME HELP Teacher Panel SET QUESTIONS UPLOAD SCORES _cOLLATE REPORT cARD VIEW REPORT CARD C IEW STUDENTS PERFORMANCE waar wouLD vou une To 007 REGISTER STUDENTS REGISTER mew SUBTECTS 1 Login as a Class Teacher into the TEACHER PANEL 2 Click on the COLLATE REPORT CARD button 3 Choose the term of reference from the pop up menu to complete action Page 23 JASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK View Students Report Card Back To reacHER Loom panet SIGH OUT JOHN DOE S REPORT CARD 1st Term fen Tottscore Postion ox Login as a Class Teacher into the TEACHER PANEL Click on the VIEW REPORT CARD button to proceed to the REPORT CARD PANEL Choose the
25. ish acro ueno rencuer paer Login as the Head Teacher to proceed to the Head Teacher Panel Click on the DATA REVIEW button This brings up other data review buttons Click on the CLASS DATA REVIEW button Choose the term of reference e g 1st_term 2 4_term or 3 _term from the drop down menu Choose the Class whose data you wish to display e g basic_6 Page 13 JASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK View Teachers Performance Rating amp Change Password Clever HOU MANRE HOME HELP Oluwole Oyetoke Teacher Pata Review Panel CHANGE PASSiVORD EDIT EMPLOYEE PASSWORDS SIGN OUT BACICTO HEAD TEACHER PANEL Login as the Head Teacher to proceed to the Head Teacher Panel Click on the DATA REVIEW button This brings up other data review buttons Click on the TEACHER DATA REVIEW button From the VIEW PERFORMANCE layered pane choose the class whose teachers performance you wish to get Also From the VIEW PERFORMANCE layered pane choose the term of reference e g 1st_ term Click on the TEACHER DETAILS button to complete the action and have the needed information displayed in the information table below it To Change Teacher s Login Password A Click on the EDIT EMPLOYEE PASSWORD from the CHANGE PASSWORD layered pane Choose the desired teacher from the drop down menu Input the new password
26. n OK complete the book selection action Return books into the library 1 Allactions for this task will be conducted in the BOOK LOAN STATUS Highlight the row containing the details of the employee student who is about to return a borrowed book Click on the VIEW PROFILE button to view the Profile of the borrower Click on the RETURN BOOK button in the PROFILE VIEWER FRAME Search Books in the Library 1 Login as the school s Librarian into the LIBRARY MANAGEMENT PANEL 2 Click on the SEARCH BOOKS button to have SEARCH BOOKS FRAME displayed 3 You can either search by category or by parameter Page 29 VASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK To Search by Parameter BOOK SEARCH FRAME aoee 4 SEARCH BY CATEGORY SEARCH BY PARAMETERS m SEARCH PARAMETER A Input the search parameter in the SEARCH PARAMETER input box B Select the search criteria from the drop down menu and click on the SEARCH button to make the search To Search By Category 800K SEARCH FRAME as Pa _ SEARCH BY CATEGORY SEARCH BV PARAMETERS im v Books In The Library 2 gt i Religion 7 dB Science and nature Ii BASIC SCIENCE FOR CLASS 6 Copy 1 I BASIC SCIENCE FOR CLASS 6 Copy 2 a Navigate through the book category tree to see the various
27. oorer FC vor a vor END A SESSION 1 Login as the Head Teacher to proceed to the Head Teacher Panel 2 Click on the APPROVALS AND SETTINGS button 3 Click on the END SESSION button to complete action Page 43 JASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK 4 0 ABOUT THE DEVELOPER NAME Oluwole Oyetoke EMAIL oluwoleoyetoke gmail com QUALIFICATION B Eng Information and Communication Engineering Covenant University Nigeria HOBBY Hanging out with friends and Programming ASPIRATION To be an Embedded Systems Engineer SUMMARY This software was built to serve as my contribution to the improvement of the educational landscape of Nigeria Africa and the world at large by making this primary school management software freely available Page 44
28. or QUESTION 6 Whi tice tad rg Page 41 JASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK 0 Hours 1 Minutovsre QUESTION 10 What is the name ofthe Artiste in the Image Below e G00 BB 1 Use the REVIEW button to review the current paper you are currently on It shows at a full glance the question options and the answer you have chosen Ta SS o H Exam Review Frame Hope yeware heaving Rovow your questions caretuly to soo ee are any you hasnt alma or atemptod meng Close te panel when ou ato dan to continue win your Exar eae Your sneer quescon 4 what your teasers mae Tala pe Caine Question 5 Waat i the nae of my Tab D pamant Quseton 7 mm wach state eins Located WUESTION NOT YET ATTEMPTED Whats the name ofthe president of gen Use the PREVIOUS button to go to the previous question Use the NEXT button to go to the next question Use the SUBMIT button to submit Note that Examination will auto submit once time is up HOME HELP 15 Seconds Left Will Auto Submit Soon Wishing you success in your Exam Gabriel Sunday USE THE IN PACKAGE MANUAL e Click on the Help menu e Click on manual Or Page 42 JASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK e Simply press the F1 function button as Seno aCe TT JASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK Cees P
29. out books to students and employees 1 Login as the school s Librarian into the LIBRARY MANAGEMENT PANEL 2 Allaction for this task will be completed in the LEND BOOKS layered pane 3 Ifthe lender is a student check the STUDENT checkbox Otherwise if the lender is an employee check the EMPLOYEE check box For students choose the students class from the drop down menu then proceed to selecting the students user name 5 Click on the SELECT BOOK button to load the book selection frame Select By Search LEJ BOOK SELECTION FRAME iE SELEG py SEARCH SELECT BY CATEGORY PARAMETER AUTHOR MICHAEL ROLLY Page 28 JASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK Input the search parameter in the SEARCH PARAMETER input box Select the search criteria from the drop down menu and click on the SEARCH button to make the search When the book loads highlight its row from the book list table Click on OK complete the book selection action Select By category BOOK SELECTION FRAME SELECT BY SEARCH SELECT BY CATEGORY 7 Ge Books In The Library A gt Religion 7 Science and nature Ii BASIC SCIENCE FOR CLASS 6 Copy 1 ae A Navigate through the book category tree to the book which is to be lend out B Highlight the book title as shown in the figure below C Click o
30. ry Management Module 2 Pay Roll Management Module 3 Finance Management Panel e Expenses e Income e Fee management Computer Based Testing Module Records and Statistical Analysis Module e Automatic Report Card Collation e Class Data Review e Class Teacher Performance Evaluation e School s Financial Standing Statistical Analysis Administrative Module e Student Registration e Subject upload e Student Bio Data Storage School Information Communication Module Attendance Management Module The Software was built using Java JDBC in collaboration with MySQL JASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK 2 0 INTRODUCTION The System has 5 Classes of Users and each of these users have a specific range of activity their level access allows them to perform These users are The Head teacher The Class Teacher The School Librarian The School Accountant The Student OPERATIONS OF THE HEAD TEACHER Register Employees Assign Teacher to Classes Reassign Teacher to a Different Class Remove Employee Change Teacher s Login Password View Details of All Students and Administrative Workers in The School Set Approvals and Term Details this is related to fees per term to be paid by the students of the different classes examination retake password test and exam maximum scores maximum lend out days for books borrowed out by the library selection of ongoing term and terms that have been complet
31. term of reference e g 1st_term 2 4_term or 3 _term from the drop down menu Choose the students name from the drop down menu containing the names of students in the class Click on the VIEW button to have the report sheet displayed 6 Click on print to have the report card printed View Student s Performance Graph HOME HELP Clumidte apike Student Performance Panel GABRIEL SUNDAY 1st_term test Performace atte EE izenare B Engish Language WB bane_Soence Agric _Soisnos onia Studen gavit sunday omputer_Studec jerbal_Feasoning Anand Crati EE Hanorina EE Vocational Aettude EE Gemitnine Remsoning E icra Engich BE Eecironce Siwon _BACKTO TEACHER LOGM PANEL 1 Login as a Class Teacher into the TEACHER PANEL Page 24 JASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK Click on the VIEW STUDENTS PERFORMANCE button to proceed to the REPORT CARD PANEL Choose the term of reference e g 1st_term 2 4_term or 3 _term from the drop down menu Choose the assessment type e g test exam Choose from the drop down menu the student whose performance graph you wish to display Click on the GET PERFORMANCE button display the performance graph Attendance Management 1 Login as Class Teacher into the TEACHER PANEL Click on the ATTENDANCE MANAGER Button to have the Attendance Management Frame pop up Select the term of re
32. the PAY button to complete the action To Add to a previously paid salary e g if salary comes in instalments click on the ADD TO PAY button to complete the action Note the identity of the employee can be verified by clicking on the IDENTITY button Page 37 JASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK Pay Per position A SS p ae Pay Roil Panel BD pre Bem A we Fess maren Taon Mar Select the position which you wish to pay from the drop down list in the DETAILS layered pane Select the month for which payment is to be made Input the desired amount into the AMOUNT textbox provided To Pay an entirely new sum click n the PAY button to complete the action To Add to a previously paid salary e g if salary comes in instalments click on the ADD TO PAY button to complete the action Note 1 All Employees in this category will be paid Not e 2 The identity of the employee can be verified by clicking on the IDENTITY button Page 38 VASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK Notice Communication At All Important bmit your compiled port sheet by will be going on mid term break by thursday 2nd July Login as Librarian into the Finance Panel Click on the NOTICE MANAGER Button to have the Admin Notice Panel pop up Automatically all notices from the
33. u have already taken this assesment before to retake a test he already has attempted before B Input this password into the Re Attempt key filed and click Page 40 JASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK on the ALLOW button C Click on the NEXT button to begin Case 3 Already Has an Ongoing Assessment uncover maw nor MEE E eS w You Have An Uncompleted Exam Input Re attempt Key And Click On The Clear Uncomplete Button To Try Again A Only the head teacher has the exclusive right to the password required to authorize the student to take a new test though he she has an ongoing one which was not completed before exiting the system by the student to retake a test he already has attempted before Input this password into the Re Attempt key filed and click on the CLEAR UNCOMPLETE button C Click on the NEXT button to begin Case 4 Not Enough Questions aowe E O A The teacher has to w Not enough question in the database for you to answer setup to the specified number of question he she inputted in the SET ASSESMENT PARAMETER S PANEL when setting the questions into the database If the number of questions in the database tagged to this enrolment key is not equal to or greater than the specified number students will not be able to take the assessment EXAM IN PROGRESS O Hours 1 minutes egy cen or eam Gab
34. utomating these functions it eases off the school s administrative burden VASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK 3 0 WTO FIRST USE When the Jasper School Management System is first run it pops up the Set Up Frame requesting for the name of your school and the number of classes you will be operating S SET UP FRAME z NAME OF SCHOOL NUMBER OF CLASSES IN SCHOOL L o j Input the Name of School Input the Number of Classes e Click on the GO button to proceed The first and only available login detail at start up is for the head teacher See details below e Username Admin e Password Admin e Input these details and click on the LOGIN button On your first login the CHANGE DEFAULT HEAD TEACHER LOGIN DETAILS frame is automatically loaded Here you can now properly register a new Head Teacher E CHANGE DEFAULT HEAD TEACHER LOGIN DETAILS Default head Teacher Registeration Panel mmats n prone numser comments UPLOAD PIRE e Input the necessary details e Click on the SUBMIT button to get started JASPER SCHOOL MANAGEMENT SYSTEM USER MANUAL AND INFORMATION BOOK This will automatically log you out so you can now login with the newly created Head Teacher information Immediately you log in click on the approvals and settings button to set the parameters for the new session E g school fees modalities
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