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User`s Manual - School Psychology Tools

1. to start typing indicates your recording New Note Screen BR anemia nae volume Keep the recording volume within Tap here for speech to text the green level to ensure dictation of your notes a clear epg a On an iPhone 4s only The first 20 characters iar rahe ala spaces of your note will end your recording appear on the Notes amp Voice Memo Main Screen to help you identify this note User s Manual iOS v 1 0 6 E Reading Norms Press Home to go back to the 2nd Menu Page This feature is located on the 2nd Main Menu page Swipe from right to left on the Main Menu page to access seceesseeseees Reading Fluency Norms View Norms for Grades 1 8 Quickly reference to see if a student s oral reading fluency rate and progress are typical Hasbrouk and Tindal s Oral Reading Fluency Norms for Grades 1 8 Grade 1 WCPM AWI Fall Winter Spring 6 amp 1 111 1 9 Percentile 4r 82 22 23 53 1 9 12 26 1 0 10 6 15 06 Swipe from right to left to switch between WCPM Words Correct Per Minute norms for grades 1 8 AWI Average Weekly Improvement Hasbrouck J amp Tindal G 2006 Oral reading fluency norp A valuable assessment too for reading teachers The Aoaoina T mik Teacher 59 336 644 Reading Norms Screen The well regarded Hasbrouk J amp Tindal G 2006 norms include words correct per minute for
2. wesseneewueees gt To Do Lists Using To Do Lists After completing a task check it off as a i 2 n your list by tapping in the checkbox To Do Lists Screening tasks A completed date is automatically Main Student Tanana eckson recorded with today s date S Give K Bit Tap the a To delete a task from the list or to Students ice aia move it to a different position first tap name to go Edit After pressing Edit delete a to their task by pressing the red delete button Student Info page Move a task by Task List Screen grabbing the handle 7 Elaine B Edit Task Details ue 1100 11 and Chase Daniels dragging It p Make sure ove 12271 up or down seal to save Trevor M the list Titie Elaine B your Due 12 2 11 changes Add a Task Due 11 30 11 Completed At Task List Edit Screen Show Due Date on Cale d ar Edit the details of a task by tapping on a specific task from the Task List Screen and then tap Edit The Completed At field is automatically filled in with the date that you checked off the task from your list If perhaps you actually completed the Task Details Edit Screen task on a different day you can edit the date from this Screen User s Manual iOS v 1 0 6 The Menu button takes you back to the Main Menu N Jason Campbell WA Hudson Grade 2 Consent Obtained Assessments Begun Due 5 31 11 Mitch Daniels hee H
3. 40 _ School Psychol To ph 12 User s Manual IOS V 1 0 6 Revised 8 22 12 User s Manual iOS v 1 0 6 Table of Contents 2 Welcome 3 What s New 3 Establish Authorized User 4 Main Menu 5 6 Overview 5 Rearranging Icons 6 Today Calendar 8 9 Overview 8 Adding a New Event 8 Editing an Event 9 To Do Lists 10 12 Overview 10 Adding a New To Do List 11 Using To Do Lists 12 Students 13 21 Overview 13 Sorting Student List 13 Add New Student 14 Add Student Information 15 Add Due Dates 16 Student Info 17 Contact Logs 18 Add New Student Log 19 Add New Parent Log 20 Table of Contents Evaluations 22 2 Overview 22 Start a New Smart Plan 23 Smart Plan Basics 24 Smart Plan Triggers 25 26 Templates 27 Observations 28 43 Overview 28 Start a New Observation 29 Event Recording 30 31 Duration Recording 32 34 Interval Recording 35 39 ABC Recording 40 43 Reports 44 51 Overview 44 Report Types 45 Reporting Options 46 47 Charts Tables 48 ABC Reports 49 Contact Log 50 Evaluation Status 50 Printing Emailing 51 Age Calculator 52 Stopwatch 53 Normal Distribution 54 Notes amp Voice Notes 55 56 Reading Fluency Norms 5 Settings 58 60 Frequently Asked Questions 61 63 lf you do not find the answer in this document that you are looking for please send your question to support s
4. then each time you turn off sleep your device and turn it back on while running the app you will see the Startup Screen Selecting Off disables this so that when turning your device back on you return to the page you were previously using skipping the Startup Screen Turning this setting Off is recommended for users that are not concerned with unauthorized access and prefer a quicker return to their previous activity User s Manual iOS v 1 0 6 ee Main Menu eA School Psychology f EET aes a Jo a S Tools Students Evaluations New Student New To Do List New Observation AE 4 ee ra Calendar Notes amp Voice Observations New Report New Event Reading Norms Age Calculator Reports BG 6 Stopwatch Normal Distribution Settings Main Menu Menu Page 2 Swipe from right to left to view the second Menu page The Main Menu has two pages On the first Main Menu page you will see all of the features The Today page Calendar To Do list Stopwatch Students Notes and Voice Notes Age Calculator Normal Distribution Evaluations Observations Reports and Settings page The second Menu page is where the Reading Fluency Norms are located in addition to quick links to perform common tasks Add a new student create a new to do list begin a new observation create a new report or add a new event to the calendar User s Manual iOS v 1 0 6 ee gt Main Menu Rearranging Me
5. Teacher ignored Tap here to switch between selecting Antecedents Behaviors and Consequences Teacher redirected User s Manual iOS v 1 0 6 Press Stop here to end this session Tanisha Jackson Antecedent s Finished work and waiting small group instruction Behavior s Yelling Consequence s Peer s laughed Teacher ignored Tanisha Jackson Antecedent s Large group instruction Behavior s Out of seat Consequence s Teacher redirected Edit Cancel Tanisha Jackson Behavior Started Repeat Last Running for 1 minute 36 seconds ABC Recording Screen 1 minute 21 seconds Duration 29 seconds Henke crises gt Observations Press Pause to pause your session or takes Notes The Completed Behavior area is where you can see the A s B s and C s you have already recorded If Duration was turned on you can see the length of the behavior Each set of A s B s and C s are listed under the name or Peer of the target student The Ongoing Behavior area is shown when Duration recording is turned on Press Stop here when the observed behavior ends Pressing Edit here allows you to change an A B or C without losing the timing Pressing Cancel ends this behavior without recording it The name of the target student is listed above the Behavior Started button Below is the total length of time for this observation session Similar to a Duration Recording See
6. s Manual iOS v 1 0 6 Press Smart Plans to go back to the Evaluations Main Screen Tap the Students name to go to their Student Info page After checking off this task a time stamp defaulted to the current date time is assigned 4 E Smart Plans Student Steve Milton rc i Plan Evaluation Review Records Completed 9 10 11 Obtain Consent Completed 9 10 11 Administer Cognitive Assessment Administer Academic Assessment Obser Completed 9 11 11 Vision amp Hearing dent Evaluation Plan Screen What do we mean by Smart plans When you create an Evaluation Re evaluation or Intervention Smart plan you are given a task list with items that you have customized when you edited it s template See Page 27 These task lists work much like the To Do Lists however these have a mix of regular tasks and other tasks with special properties that when checked off trigger actions within the app See Page 25 26 for more information on Smart Plan Triggers These automatic actions greatly reduce the work the user has to do to schedule events track dates and stay aware of student progress Triggers perform such actions as changing the status of a student to let you see their progress quickly from the Students Screen as well as schedule due dates for evaluations and reevaluations on the Calendar based on your settings See Settings Page 57 Smart plans help keep you
7. Birds Ca Animal Fun Cancel ES TEETE Balloonimals 4 4 Import Export Data gt Bie m Best Buy Vt Ng igg Borders Settings Screen iPad Settings Screen It is best practice to secure sensitive student data using password protection on any device that has access as well as to encrypt that data Your iOS device has the ability to Turn Passcode On requiring a passcode to be entered Immediately After 1 minute After 5 minutes After 15 minutes After 1 hour or After 4 hours You also have the choice between a simple 4 digit code or a longer alpha numeric code Best practice is to use a longer code utilizing both letters and numbers Turn your device s passcode on through Settings General Passcode Lock from your device s Settings not the app s Settings Screen Next to encrypt your data at a level meeting high standards for data security go to the Settings Screen on the School Psychology Tools app turn Data Protection On and then press Yes You will not have to enter a passcode each time you enter the app only at the time interval you select on your device User s Manual iOS v 1 0 6 MPS gt Settings Import Export Settings Import Export Settings Import Export Dropbox Google Docs Dropbox Google Docs Did you know you can sync You can sign up for a free Dropbox o use Google Docs for backup you m Iti account during the ex
8. Due Date or by Students name These reports are very helpful for being able to print your entire caseload and view due dates for the entire school year User s Manual iOS v 1 0 6 PPE gt Re po rts Printing Emailing a After pressing this button from a Chart or Table See Printer Select Printer gt Page 49 you will then choose if you would like to Print or Send by Email 1 Copy To Print a report directly to a printer it is possible with an AirPrint enabled printer AirPrint is a technology that Tap here and allows you to print from any Apple iOS device to an Air your device will Print compatible printer Go to www apple com ipad automatically features airprint htm to read more about AirPrint and search for AirPrint see a list of compatible printers printers in your area al Verizon amp 12 16 PM Jon Young Most users will Send by Email whereby the report will be automatically attached to an email after you select color options New v1 0 6 When emailing or printing a chart you now have the following color options 1 Choose if you would like the bars or lines to show in Color or B amp W 2 Choose if you would like the background to be WIE Black Me black as it is currently or white amp pn GE Number of Occurrences Y A a o Background Emailed charts are in jpg format a common image format They can be easily copied and pasted into most any type of docume
9. Page 32 34 you press the Behavior Started button or Repeat Last when you observe the student engaging in a target behavior You will then choose the A s B s and C s See Page 41 User s Manual iOS v 1 0 6 Henke crises gt Observations Press Close go back to the Observations Main Close Record ing After stopping a Screen ABC recording session Student Tanisha Jackson you see the Mo peers Recording Summary Record durations Yes S S Started at 7 26 11 11 48 PM CIEC ee YOU configuration as well as the starting time date of the observation session Notes Report Continue Recording ABC Recording Summary Screen From the Recording Summary Screen you can 1 review and edit your Notes from the observation session 2 create a Report using this observation data or 4 Continue the Recording Continuing your recording allows you to add to the session you just ended User s Manual iOS v 1 0 6 ecuheweeueees gt Reports Overview Press Menu to go back to the Main Menu Press Edit to delete a report Filter the list by typing a name in this area Your list narrows as you type Carlos Santiago Behavior Duration 5 9 11 to 5 9 11 Tap a list item to view a previously created report Each list item for observation reports shows the Evualusitlioniitetus student s name report type and the range of dates included in the report The most recently created Mitch Daniels re
10. School Grade Level mihe a 4 5 30 01 Hudson Grade 4 Contact Logs Student Info Screen Students The Edit button allows you to add a field change or delete any previously input information See Page 21 After selecting a student from the list on the Student Main Screen the Student Info Screen is shown This screen only displays the fields that have had information added to them The Student Info Screen is the hub for performing several common tasks Check the current age of the student automatically updated based on the DOB you enter check their Status updated automatically as you complete tasks in their Smart Plan See Page 25 log a contact with the Student or Parent See Pages 18 20 Initiate a phone call with a parent or send an email to the parent teacher or intervention specialist User s Manual iOS v 1 0 6 eeuseanaeseaes gt Students Contact Logs Press Student Info to Press Edit to Access Contact Logs from the return to the Student Delete a log Student Info Screen Info Screen entry Press to toggle between viewing Fn ie ee Student Contact Log entries and sn Parent Contact Log entries 5 View a list of your log entries Anger management Group counseling Student or Parent on the Contact Log Screen The time of the log entry is listed as well as the type of contact Contact Logs are a great way to keep track of counseling sessions assessment
11. also records the number of occurrences as well as the duration thereby allowing for a frequency report or a duration report to be created For more on Reports see Page 44 User s Manual iOS v 1 0 6 Henke cuwneees gt Observations Interval Recording An Interval Recording is appropriate for measuring time on task and other behaviors that are continuous happening too frequently to accurately count or are occurring for an extended period of time This type of observation requires the observer to watch the target student or peer and record Yes or No if they engage in a target behavior There are several configuration options that are described in more detail on Page 36 These options allow the user to mimic a methodology they are familiar with Tip You may want to first try a simple on off task interval configuration to familiarize yourself with this tool To do this first select Off task as your only behavior with an interval length of 20 seconds or more and no peer recording Since behaviors are defaulted to No behavior not occurring during interval you will simply press Yes during intervals that the student is observed Off task and press nothing if the student is On task All behaviors entered here will be added to the list of behaviors and can cancel New Recordi be edited or deleted from the Settings screen See page 57 Configure an Interval Recording B
12. evaluation reevaluation or intervention template You can add remove or reorder tasks in each template to better match your actual practice See Page 27 User s Manual iOS v 1 0 6 essee Evaluations SS Start a New Smart Plan Brienna Wilson Re evaluation Plan Consent Obtained gt Assessments Begun ue far Te New Smart Plan Edit Templates Cancel jooSse a o 1 0 ae AAA Jason Campbell Hudson Grade 2 Consent Obtained Assessments Begun Due 7 30 11 Mitch Daniels Hudson Grade 6 Awaiting Consent Due 8 30 11 N Tanisha Jackson Hudson Grade 4 Report Written Due 7 18 11 Sarah Jacobson St Mary s Grade 3 Consent Obtained Assessments Begun Carlos Santiago St Mary s Grade 2 Intervention Phase Brienna Wilson Hudson Grade 3 Evaluation Complete From the Evaluations Main Screen select New Smart Plan to begin the steps needed to create an Evaluation Re evaluation or Intervention Smart Plan For more on Smart Plans See Pages 24 26 Then you will choose a student from the list Next choose what type of plan you are creating or press Cancel to go back to the Evaluations Main Screen The appropriate template is then displayed See page 27 for more on Templates to give you a starting point for this studen s plan What do you want to create Evaluation Re evaluation Cancel User
13. go to the New Recording Details screen ABC Configuration Screen Student Tanisha Jackson No peers Record durations Yes Review your configuration take Notes or begin your recording Press here to begin recording The observations running time begins after you press Record New Recording Details Screen Observations ABC Antecendent Behavior Consequence recordings are useful when you would like to identify the conditions that are maintaining problem behaviors This type of structured observation is commonly used as a part of a Functional Behavior Analysis You can choose to observe a peer for comparison If you turn On Duration Recording you can generate both an ABC and a Duration report as a result of this recording You can avoid this configuration step in the future by pressing Save as Template You will then be asked to name the Template such as ABC No Peers with Duration ABC Recording Screen Tanisha Jackson Duration 1 minute 4 Antecedent s Finished work and waiting Small group instruction S0CONGS Behavior s Yelling Consequence s Peer s laughed Teacher ignored Edit Cancel Stop Tanisha Jackson Behavior Started Repeat Last Running tor 1 minute 5 seconds Q Similar to a Duration Recording See Page 32 34 you press the Behavior Started button or Repeat Last when you observe the student engaging in a target behavior You
14. sessions or any other type of contact for your record keeping or billing You may also add custom types of contact and select more than With Student With Parents one to customize this tool for your own practice The Parent Contact Logs keeps track of when you made contact with a Press With Student button to parent the method of communication enter a new Student log entry the result of the contact and the actions needed as a result of the contact Press With Parents button to enter a new Parent log entry User s Manual iOS v 1 0 6 eeuseanaeseaes gt Students From the Student Info Screen press Contact Logs then press With Student to go to the Student New Contact Screen and add a new contact Log entry The time of your log is defaulted as the current time and automatically added but can be edited by tapping on the Time field There are many Types of contact that we have included many of which are shown below Add to this list by tapping the Add a custom type area and then typing your own label It will then always be on the list You can also delete types that you don t use by typing on the Edit button Select one or more types per contact as you may want to include a broad label such as Individual Counseling and a subtype such as Grief to best record your session Add notes relating to the Results of your contact by tapping on the Results field and note any acti
15. the previous or next month 10 11 12 13 14 17 18 19 20 21 A day with a dot under the date indicates items are scheduled 24 25 26 When you tap a date on the Calendar a list of the scheduled events for that date appear below with the Time and Title of sia oS aa the event If the item had a Due Date created in an Evaluation Plan See Page 22 or a To Do List with a student affiliated See Page 10 the students name will appear under the Title Calendar Screen m Cancel m Sree Save Adding a New Event After tapping the button on the Calendar Screen you can enter the Title and Location an of the event The Start Time will have a default value equal to the current time and 12 56 PM the End Time is defaulted to one hour ahead Tapping the Start or End field oe brings up a spinner to easily choose a All Day OFF new Date Time If the event doesn t have a specific time move the All Day slider to On Write Notes about the event to include any miscellaneous information you need to remember about this event Tap Save when you are done entering the information to save it Tap Cancel to return to the Calendar without saving 1 56 PM Add New Event Screen User s Manual iOS v 1 0 6 Evaluation Due BS 1 All day Go back to the Event Details Screen without saving any changes When an event doesn t have a specific time associated with it such as an evaluation deadlin
16. to Main Menu Tap Edit then select a To Do List to Filter your lists Delete it that have a student Calls Need To Make affiliated with them to quickly find your list DIBELS Fall Tap here and Tap a list to begin typing to open it and filter the list Do these things today view the tasks Protocols needed to order This To Do List has a Screening tasks student Tanisha Jackson affiliated with it See page TE 7 create a new To Do Lists Main Screen To Do List See page 11 User s Manual iOS v 1 0 6 wesseneewueees gt To Do Lists Adding a New To Do List Screening tasks gt Tanisha Jackson Tap here on the To Do Lists Main Screen See page 10 to add a New To Do List ee New To Do List rrr Tap to save any changes you Go back to KE the To Do Lists Main Type a Title Here Screen Tap Change and then Mo associated student select a student from the list if you would like to affiliate this To Do List Tap here to give with a specific student your To Do Lista unique title Add a Task Add New To Do List Screen Completed At Show Due Date on Calendar Notes Notes written here are viewable from the Notes amp Voice Screen The Add New Task Screen is where you give the task a title write a note assign a Due Date and choose if you would like the Due Date to display on your Calendar Add New Task Screen User s Manual iOS v 1 0 6
17. to notify you by email when the app is released on Android just sign up here Is there a trial version of the app No but development of a trial version is being strongly considered Is the app optimized for the iPad Not yet but a special iPad version is in development with graphical and feature enhancements This specially designed iPad version is scheduled to be released in Fall 2012 and will be included in a free update User s Manual iOS v 1 0 6 PO petra gt FAQ Frequently Asked Questions Are there any special programs for schools to purchase this app Can schools buy multiple apps at once How can a school district pay for this app The answers to these questions are entirely up to the current programs and policies established by Apple One such program we are aware of is the Apple Volume Purchase Program for educational institutions Go here to learn more about Apple s Volume Purchase Program This program allows an educational institution to purchase iOS apps in volume and distribute to their users Multiple payment options are available P Cards are currently accepted as a part of this program A P Card or purchasing card is commonly used by a government or organization to allow purchasing of goods by employees while giving the organization some control over the process Can buy the app try it out and return it if don t like it The answer to this question is entirely dependen
18. will then choose the A s B s and C s See Page 41 User s Manual iOS v 1 0 6 Henke cuwneees gt Observations ABC During the session press the Behavior Tanisha Jackson Started or Repeat Last button to record Behavior Started Repeat Last you re A s B s and C s Pressing Behavior a ene Started takes you to a screen where you can toggle between selecting A s B s and C s Pressing Repeat Last repeats your last set of A s B s and C s ABC Recording Screen Pressing Done before selecting at least one A B and C will record the selections as is possibly without all the data you intended You can press Done from any of the 3 screens A B or C so that you can select them in whatever order you wish but remember to select Cancel all 3 before pressing Done to ensure meaningful data Finished work and waiting Independent seat work Large group instr Loud talking Hitting Music playing Off Task Verbal Small group instr Off task Teacher leading Cancel A r Off task motor Peer aggression Antecedents On task You can select one or more A B or C by tapping on the item Tap again to unselect the item Peer ignored Out of seat Peer s laughed Passively engaged Peer s talked back Yelling Peer s yelled Teacher gave child something
19. Evaluations Reevaluations and Interventions that can be sorted by Evaluation Type Due date or Student This report lists due dates completion dates and student status for your whole caseload and can be emailed printed Contact Logs are reports that can be produced for a single student or for all students containing a list of logged events sorted by name date or contact type The list contains all events for the student or parent User s Manual iOS v 1 0 6 ecuheweeueees gt Re ports Reporting Options You can reach the Report Options Screen two ways 1 create a New Report from the Reports Main Screen Page 44 and then choose a Report Type Page 45 or 2 press Report after conducting an observation Pages 30 43 and then choose the report type only if more than one type is possible based on the observation you recorded If you created the report using Report the observed student is already selected Cancel Tap here to select or change the student from a Student list of all students Choose a Student Choose to include data from specific observation mi iTi STA sessions By Session discussed on Page 47 All Sessions or choose the Date Range you would like the report to include Date Range Optional With Date Range selected above tap here to change the dates you would like reflected in the table chart If left blank all dates are included and the report will be identical to an All Sessions rep
20. Fall Winter and Spring for grades 1 8 with the exception of Fall norms for 1st grade students The Average Weekly Improvement figure is ideal for Response to Intervention purposes when needing to determine if the growth observed is typical when compared to other grade level peers Hasbrouk J amp Tindal G 2006 Oral reading fluency norms A valuable assessment tool for reading teachers The Reading Teacher 59 636 644 User s Manual iOS v 1 0 6 MPS gt Settings Overview Tap here to see which version of the app you are running Other information regarding our website as well as legal information is found here About This Application see Page 4 to learn more about Startup Screen Establishing an Authorized User on the Startup Screen Your Name Organization Turn On or Off the tips at Startup Always Show Splash Screen All A s B s and C s are managed here including those that you added during any type of observation recording See Page 28 Tap to view add or delete any A s B s or C s If you mistyped any custom behaviors during a recording you can correct it here Antecedents Behaviors Consequences When using Smart Plans See Pages 22 26 events are automatically scheduled Evaluations based on the Evaluations settings The default values are applicable for most US users to comply with the law These values are customizable fo
21. Status Reports Cancel Scope of Report LO Sort Order Time Student Type Report Options Screens Evaluations As of 10 10 11 11 18 PM an ee amp Student Due Status Started Completed Tanisha Jackson an Evaluations As of 10 6 11 9 47 PM Overdue Type s Method Consent Qar g j Sarah 8 23 14 Obtained Anger Jacobson Assessments management Begun Group Student or Date Student Parents Student papon Pending counseling 7 18 11 Tanisha Tanisha _ ETIA Home Jackson 2 23 kaon Parents Teachers Phone PM sj Consent Steve 11 9 11 Obtained 7 Milton Assessments Begun 11 8 11 Report Written 5 9 11 Completed Print Email Brienna 7 8 41 Evaluation 5 9 11 5 9 41 Wilson js Complete ii Page 50 Steve 9 18 14 Evaluation 7 20 11 7 20 14 on Complete Options Options Contact Log Report Evaluation Status Report Contact Log Reports can be created to include all logs both Student and Parent for a single student or for all students You will also choose to sort the list by the date created by Student name if report is for All Students or the Type of contact i e Individual Counseling Single student reports can be printed and included in an individual s file to document contacts and reports with All Students included are helpful for administrative purposes Evaluation Status Reports have three sorting options by Type i e Evaluation Reevaluation Intervention by
22. age are from an Evaluation plan in Edit Mode to demonstrate that certain tasks with special properties cannot be deleted and therefore do not have a delete symbol next to them nor can they be removed from the template Fine Motor Assessment Held Checking off this item triggers several actions For Evaluation and Re evaluation plans you will be prompted to answer Yes or No does this student qualify for Re evaluation Answering Yes automatically adds an Eval Ended date Re evaluation Due date and Re eval reminder date to aada Taak your Student Info Screen and Calendar It also changes the Studen s Status to Evaluation Complete User s Manual iOS v 1 0 6 Finish Writing Report Evaluation Results Meeting Complete Evaluation Evaluation Plan Edit Screen cont d gt Evaluations Smart Plan Triggers Re evaluations Re evaluation plans have the same triggers as Evaluation plans See Page 25 with one exception You will notice you now have the option to Proceed without Consent While obtaining consent is always best practice it i Student Info T y ae Edit Student Steve Milton Plan Re evaluation Review Records Obtain Consent Proceed without Consent is current accepted practice in the U S to proceed without consent in certain situations memineion caiman specific to reevaluations When you check off one of the two consent related tasks
23. bservations Turn Peer Recording On if you would like to also observe a peer during this Peer Recording session for the purpose of comparison Save as Template You can avoid this step in the future by pressing Save as Template You will then be asked to name the Template such as Duration No Peers Press to go to the New Recording Details Screen to review your configuration take a note or begin your recording Duration Configuration Screen A Duration recording is appropriate to use when you wish to collect data on the length of time a behavior is occurring as well as the number of occurrences A behavior may have a very low frequency yet very long duration such as would be the case if sleeping or out of seat were target behaviors Say the student slept just once but for an hour or was out of their seat once but roamed the classroom for 10 minutes Duration Recording Student Mitch Daniels No peers Review your configuration take Notes or begin your recording Press here to begin recording The observations running time begins after you press Record N l Notes oe Report a Record New Recording Details Screen User s Manual iOS v 1 0 6 err Observations SO Duration Recording After pressing Stop you can review the top behaviors create a Report write Notes or Continue Recording Press Close to go back to the Observati
24. choolpsychologytools com If you would like to provide us feedback on how we may improve a feature or the User s Manual please contact us at feedback schoolpsychologytools com User s Manual iOS v 1 0 6 Welcome Welcome to the User s Manual for the School Psychology Tools iOS application This mobile app was developed with three main principles in mind 7 develop features specific to the needs of School Psychologists 2 keep the tools simple and easy to use and 3 give options for customization Focusing on the needs of School Psychologists is our main objective School Psychologists are typically mobile data driven multi tasking professionals who need to remain in close communication with staff parents and students These needs are a close match to the strengths of mobile computing devices like the iPhone iPad and iPod Touch and were our guide for feature selection The field of School Psychology continues to evolve and we will continue to develop new features and modify existing features to keep pace What s New v 1 0 6 1 In this update we gave the users full control of whether peers are displayed in tables and charts 2 We also added color options when emailing or printing a chart to allow for white backgrounds A user can also choose to email or print a chart in black and white These changes were made to help reduce user printing costs 3 Changes were made to enhance the compatibility with other pla
25. connection either 3G or wi fi to use the app No An internet connection is not needed for all primary features but is needed to 1 import export your data 2 start a phone call from the app iPhone 3 send an email from the app or 4 print directly from the app using AirPrint Therefore to print a report you will need an internet connection to either send the chart or table to an AirPrint enabled printer or email the report to yourself or to a printer that prints emails directly Do you need an Apple computer or any specific software to view or print the reports No Any computer with a web browser such as Internet Explorer Firefox or Google Chrome can open the html file the reports are saved in html can be viewed in any web browser and allows for the contents to be copied and pasted into other common documents such as Word or Excel Why can t sync my Calendar with an outside Calendar This is an option we will be adding in a future update What is the benefit of this app over using other Calendars and list apps A core component of School Psychology Tools are the robust behavior observation tools that we built custom for use by School Psychologists The Evaluation Smart Plans are also a custom feature designed to meet the unique requirements of a School Psychologist in managing their caseloads Only School Psychology Tools offer these custom designed features integrated with other productivity and planning too
26. ding See Page 30 User s Manual iOS v 1 0 6 pressing here Observations Main Screen Henke cuwneees gt Observations Start a New Observation Carlos Santiago i ABC Observation 5 9 11 10 51 PM Press the New Observation button from the Observations Main Screen to begin You will next be New Observation asked to select the student you will be observing from a list Observation Main Screen Press Edit to select one of the user created My Templates to delete Press Cancel to go back to the Observations Main Screen My Templates Tap one of the four simple On Off task After configuring a i observation recording new observation ae TTT types to continue the you can save the E brn pert configuration of your configuration as a new observation Template to recording session eliminate these Event Recording Duration Recording configuration steps E vent 30 31 in the future Interval Recording Duration 32 34 Press a template ABC Recording Interval 35 39 to skip ABC 40 44 configuration and go right to the Recording Screen See page 28 to learn more about selecting the Start New Recording Screen appropriate type Select Template or Type of observation User s Manual iOS v 1 0 6 Cancel New RE Configure an Event Recording Peer Recording Save as Template Henke cuwneees gt Observations Turn Peer Recording On if yo
27. e this setting will be On Switch it to Off and you will then select the specific time for the Start and End values Editing an Event to edit the event Title Evaluation Due Location a Notes Jason Campbell s ETR is due Delete Event Event Details Edit Screen Calendar After selecting an event from the list on the Calendar Screen See page 8 Tap the Edit button in the upper right hand corner Tap Save when finished editing to save your changes Tap any of these areas to enter new information or to change the current value A Time Date spinner appears allowing for easy input of Start and End values Deletes the event This removes the event from your Calendar and Today Screen permanently Note In this example deleting the event would not remove the Complete Evaluation Due Date from the Evaluation Plan See page 24 only from the Calendar and Today Screens User s Manual iOS v 1 0 6 PC gt To Do Lists Overview To Do Lists allow the user to replace their sticky notes with a more organized system for prioritizing and managing task lists that integrates with the Calendar Create a new list assign due dates to individual tasks check off tasks when completed rearrange tasks in order by priority and show their due dates on the Calendar to keep yourself on task The To Do List Main Screen shows a list of your lists Back
28. e New Student button on the Students Main Screen and then entering at least a Name and a Due Date Re eval Due Date or Reminder Date those events will now automatically appear on your Calendar and the Student Info Screen When you begin an Evaluation Plan See page 23 and gain parental consent the Eval and or Re eval Due Dates will automatically be changed to reflect the new due date The Re eval Reminder field is automatically filled in after you have completed an evaluation plan The date is defaulted to give you a 60 day reminder but can be changed when Editing a Student See Page 21 Se ee ee ee A A AAE A a E l Cancel T Save Eval Due o Cancel New Student Save a Re eval Reminder First Name Soe Me BRRGITS aan vuly pio peuii Last Name Eval Due Re eval Reminder Re eval Due IEF Due New Student Add Details Screen The date scroll wheel pops up when you tap a date field for easier input of dates Press Save Date to save the date Press Clear to delete a previously selected date User s Manual iOS v 1 0 6 The Close button returns you to the Students Main Screen The Students Name Age and Status are automatically listed here Tap to view your Contact Log or adda new entry Record your contact s with students and or parents See page 18 Tanisha Jackson Age 10 years 1 month status Report Written Eval Due DOB
29. ed button for either the student or the peer when a target behavior is observed Then choose the behavior from the list or enter a custom behavior User s Manual iOS v 1 0 6 Out of seat Passively engaged Yelling Duration eee leet om mem ca el es a aen ce oe e e es em e S Mitch Daniels Out of seat 25 seconds Yelling 8 seconds niels Behavior Out of seat Duration 20 seconds Mitch Daniels Out of seat Behavior Started Repeat Last Peer Yelling Behavior Started Repeat Last lt Running tor 54 secomia Duration Recording Screen The Running time indicates the current amount of time for this student s duration recording If you Pause or Stop and continue the recording later the running time will reflect the total time of all sessions DEUE gt Observations Recording Completed Behaviors are those behaviors that have ended They are listed at the top of the screen They are followed by Ongoing Behaviors or those behaviors that the student peer is currently engaged in The list consists of the students name or Peer the behavior observed and the duration Pressing this Stop button ends the current Ongoing Behavior The behavior will then be listed above under Completed Behaviors Use this set of buttons for recording the behavior of the target student Use this set of buttons for recording the behavior of the peer A duration recording
30. ehaviors to Observe Cancel Add a behavior Interval 15 seconds Actively engaged Peer Recording on Hitting Off Task Verbal Intervals Between Peers EEEE Off task On task save as Template Out of seat Passively engaged start Recording Attics Yelling Interval Configuration Screen 35 User s Manual iOS v 1 0 6 Henke cuwneees gt Observations Interval Recording Pressing Cancel takes you to the screen where you select an observation template or type to begin a new recording See Page 29 Cancel Configure an Interval Recording Behaviors to Observe Actively engaged Passively engaged Off Task Verbal Add a behavior interval 15 seconds Peer Recording Intervals Between Peers E save as Template start Recording Interval Configuration Screen Be aware that the shorter the interval length and the more behaviors you target the more difficult it can be to manage this recording 1 Choose at least one and at most five target behaviors to observe 2 Select the length of each interval After tapping in the Interval area a time spinner pops up for easy input 3 Toggle On Off the addition of a peer comparison in your recording Selecting On will add an interval to observe a peer 4 If you selected On for a peer recording you will select a final option that allows you to choose up to five intervals between each peer compa
31. ions Main Screen Event Frequency Recording Student Brienna Wilson No peers Started at 7 22 11 3 42 AM Top behaviors for Subject Hitting 6 times Mitch Daniels Hitting 9 35 AM Pressing Pause allows you to take Notes during the observation fee M Continue Recording Mitch Daniels Hitting 9 36 AM Paused Peer Actively engaged 9 37 AM Mitch Daniels Hitting 9 38 AM Peer Actively engaged 9 38 AM Mitch Daniels Hitting 9 38 AM ccurred Repeat Last All behaviors entered here will be added to the list of behaviors and can be edited or deleted from the Settings f Listed in this space The Repeat Screen 1 Student s Name or Peer eae 2 Behaviors observed eee quick way to 3 Time of behaviors A N Mitch Daniels Hitting Fie scoxontomver Actively engaged record a frequently occurring behavior gt Behavior Occurred Repeat Last The most recently Peer Actively engaged observed behavior Behavior Occurred Repeat Last is listed above the button Hitting Running tor 58 secomis Off Task Verbal Event Recording Screen Off task On task Press Behavior Occurred button when a target behavior is observed Then choose the behavior from the list or enter a custom behavior Out of seat Passively engaged Yelling User s Manual iOS v 1 0 6 Cancel RANIA Vr Configure a Duration Recording Henke cuwneees gt O
32. k Select Communication Parent New Contact Screen Method Screen User s Manual iOS v 1 0 6 2 ae Tanisha Jackson elt Age 10 years 1 month status Report Written Eval Due iB Cancel Tanisha Jackson Save DOB 5 30 01 school Hudson Grade Level Grade 4 Student ID Student Info Edit Screen eeuseanaeseaes gt Students Pressing the Edit button from the Student Info Screen allows you to add a field and change or delete any previously input information To add or change the student s picture press Edit and then press the camera icon Press the Trash Can icon to delete the photo After pressing Edit all the possible fields not just the fields you have previously entered are visible Tapa field to bring up the keyboard or a list of choices then enter the new information or change the previously input information Student Information fields are First Name Last Name Eval Due Re eval Reminder Re eval Due DOB School Grade Level Student ID Add a parent Add a teacher Add an intervention specialist Disability Disability Code New Address New Phone Number and New Email The fields with a green plus sign next to them indicate a field where you can enter more than one value For example you can list the names of both parents and each parents phone address and email Press Save to save your changes User s Manual iOS v 1 0 6 Overview Evaluation
33. ls like a calendar to eliminate redundancy maximize efficiency and safeguard student data to meet NASP standards User s Manual iOS v 1 0 6 PO petra gt FAQ Frequently Asked Questions Why is the app priced as it is Unlike mass market app s that sell for 0 99 our target market is only a few thousand individuals as opposed to tens of millions Many free app s are ad supported or freemium meaning you get the app for free but to really use it you must buy add on s or upgrades With school Psychology Tools you do not have any monthly subscriptions or desktop software to buy updates are free we have no ads to annoy you and no add on s you need to buy to fully utilize the app We are proud to say that we are a full featured app We strongly believe that our many features designed specifically for School Psychologists provide significant value to the user We focus our attention on a very specific niche group and unfortunately this means there is no economy of scale to provide support and continued development of the app at a lower price When will the Android version be available We are actively developing a version of School Psychology Tools for use on Android devices The development is in the final stages and should be available in April 12 Unfortunately development on the Android platform requires new code to be written from the ground up and then thoroughly tested We will be happy
34. me rate 33 This indicates that the class size and activities were likely not maintaining the behavior When we look at the Related Consequences we can see that each time Yelling Out was observed the aR a ae most strongly associated condition Antecedent Behavior Consequence Report was Peer Laugh 100 This may Jon Young F i i ie Eo ee indicate that the student s yelling is From 5 22 11 through 5 22 11 Report Home being maintained by the reinforcement received by peer Senavior Yelling out attention OCCUmME eS Related Antecedents Rate Peer Rate na ana oer NA With this data as a part of a foathinn ereelcroup 825 NA functional behavior analysis the ai 259 NA process of developing an Intervention Related Consequences Rate Peer Rate behavior plan that directly relates to Peer laugh 1000 NA the maintaining functions becomes Par aiia 33 3 NA much easier and therefore more Peer ignored 0 0 NA effective leacher redirected 0 0 NA ABC Report Options ap a behav PRAZNI E A DEN ESPES RON APTA EOTS You have the option to include data Behavior Count Peer Cour from specific observation sessions By Hit 0 session choose All Sessions or Out of seat 0 include data by Date Range You can Yelling out also choose a new student from the Options page All Behaviors ABC Report Screen Print Email Page 51 User s Manual iOS v 1 0 6 errr rrr Reports SS Summary Reports Contact Log Reports Evaluation
35. nt In the email tables are labeled report html and charts are labeled chart jog Your default web browser like Internet Explorer will open the tables and the charts will be Note To directly Print opened by your default program used to view photos or Email an internet Options images like Windows Photo Viewer Tables are connection is needed in html format allowing you to open them from any type of computer simply using the web browser User s Manual iOS v 1 0 6 Overview Age Calculator It couldn t be any easier to calculate a student s age Scroll the date spinner to the student s date of birth and the display window will tell you their current age in years month and days Press Menu to to the Main Age Calculator enu Birth date September ral October 5 4 2003 November D Age Calculator Screen The student s age will be shown in this display window Use the date spinner to quickly input the student s date of birth User s Manual iOS v 1 0 6 Toggle between Timer and Countdown mode Toggle between tone and no tone at the end of the countdown by pressing here The Stopwatch will continue to countdown or up when you press Menu and use other features and or when you exit the app and use another app EET E gt Sto pwatch In Timer mode the time counts up here Set clock back to 0 00 Pre
36. nterval below the nein papai bottom orange bar Out of seat Started at 5 30 PM 0 intervals stored Tap to toggle vibrate on off Turned on will vibrate a compatible device with 5 seconds remaining in an interval User s Manual iOS v 1 0 6 Interval Recording Screen At the bottom of this screen you can see how many intervals you have completed as well as the start time for this recording PETE gt Observations Unlike the other three recording screens there is not a Behavior Occurred or Behavior Started button at the bottom of the page For Interval 3 Interval recordings each behavior you kiena selected as a target behavior is listed aa with a Yes and No button to the right The default position is set to No the behavior did not occur Off task motor Passively engaged Off Task Verbal Off task motor EONAR After pressing the Pause Tanisha Jackson button you can then press the aha eal ii Notes button to write or edit your note This note will be viewable and editable again from the Summary Screen See Page 39 and from the Passively engaged Started at 11 13 AM 2 intervals stored Notes amp Voice page See Page 55 with the student s Interval Recording Screen name affiliated If you do not select Yes for any behaviors during an interval the interval is recorded with no behaviors occurring This can result in misleading data if you ha
37. nu Icons B 4 j i Main Menu The app allows the user to rearrange Menu icons so that they are in a position the user prefers 1 Hold a finger down on an icon until they all begin to shake 2 Drag the icon you want to move to a new location 3 Complete the process by tapping the Done Arranging button User s Manual iOS v 1 0 6 PO oc cccccccccccs gt Today The icon indicates today s date and the notification bubble indicates there are 4 items on 8 30am ETR Meeting for Carlos gt the Calendar for today 10 30am Test Jimmy gt The Today Screen is where you can view all of the scheduled items on your calendar for the current day The list includes all scheduled events their Start Date and End Dates as well as all Due Dates created in a To Do List Evaluation Plan Reevaluation Plan or Intervention Plan Tap Menu to return to the Menu Today Screen Title Test Jimmy Tap any item in the list to view the Event Details Screen View and Edit the Title Location Dates Times or Notes regarding 6 22 11 the item Tapping Edit also allows the user alsin to delete the item See page 9 for more information on editing events Location pm 201 Administer WISC Tap Close to return to the Today Screen Event Details Screen User s Manual iOS v 1 0 6 Pe Calendar Overview May 2011 m Add an Event see below 4 5 Use arrows to move to
38. on items in the Actions Needed field Press Save to save your changes With Student With Parents Sm cit Sich Cancel NE Cancel Time Anger management Result Assessment Actions Needed Attention problems Check in Family divorce Grief Group counseling Individual counseling Select Contact Type Screen User s Manual iOS v 1 0 6 Student New Contact Screen eeuseanaeseaes gt Students Add New Log Parent From the Student Info Screen press Contact Logs then press With Parents to go to the Parent New Contact Screen pee Geese Di and add a new contact log entry The etm ime Of your log is defaulted to the current time and automatically added but can be edited by tapping the Time field Record the method by which you had contact with the parent using the built in list or create your own using the Type a custom value field Record the result of your contact such as parent called to reschedule meeting and any action items such as see if new time works with staff Noting each instance of contact with a parent is considered best practice and can be very helpful when documenting attempts to gain consent or attempts to schedule a meeting Press Save to save your changes Time 223 PM Method Home Phone Home Phone Result Left message Mobile Phone Actions Needed Need to call back Work Phone Other Phone Email SMS Text Message Social Networ
39. on task with minimal effort while still allowing you to customize your plans for flexibility Evaluations Press Edit to delete add or reorder a task on this student s plan To edit the tasks so that your changes will be saved as the default for future plans See page 2 Templates Tap a box when you have completed a task to check it off See Page 12 for more information about editing tasks ina To Do list as the editing of tasks works the same here User s Manual iOS v 1 0 6 Student Steve Milton Plan Evaluation Review Records Obtain Consent Administer Cognitive Assessment Administer Academic Assessment Observe Student Add a Task Evaluation Plan Edit Screen Vision amp Hearing Speech Language Assessment Smart Plan Triggers Evaluations Evaluations When you check off Plan Evaluation Review Records the Student s Status is changed to Awaiting Consent Checking this off after receiving consent for the evaluation triggers a Status change to Consent Obtained Assessments Begun Importantly it also adds the Complete Evaluation Due date to the final task in this list to the Student Info Screen and adds the date as an event on your Calendar Checking off this item changes the Student s Status to Report Written Checking off this item changes the Student s Status to Meeting The screenshots on this p
40. ons Main Screen Close Recording Duration Duration Recording Student Mitch Daniels 1 peer Started at 9 40 AM Top behaviors for Subject Out of seat 23 seconds Top behaviors for Peer Yelling 16 seconds Yelling Mitch Daniels Behavior Out of seat Cancel Stop Duration 24 seconds Paused s Out of seat if Started Repeat Last Yelling Duration SSS E a m p ice i ee em ee ee ee a e e ee ee ee Mitch Daniels Out of seat 25 seconds Started Repeat Last Notes Report Continue Recording Peer Yelling 8 seconds arereavesl Far aimee a A P a Thies oe Be eee fe Pe Pe Mitch Daniels Behavior Out of seat Cancel stop Duration 20 seconds Pressing Pause allows you to take Notes during the All behaviors entered here will be added to the list of behaviors and can be observation edited or deleted from the Settings Screen The Repeat Last button is a Mitch Daniels Out of seat quick Way to record a fre quently occurring il dlia behavior The Behavior Started Repeat Last most recently observed behavior is listed above the button Eyre a custom behavior J gt Behavior Started Repeat Last Actively engaged Hitting Running tor 54 seconds Off Task Verbal m aSK 0ra Duration Recording Screen Off task On task Press the Behavior Start
41. ort From Tap here to toggle between a Bar Chart or Line Graph Line Graphs are best when displaying results from numerous observation sessions showing change over time Report Options Screen Bar Charts are appropriate when displaying data Kew 4 68 from single sessions or when summarizing Add peers to Tables Line behavior totals and percentages or Bar Charts by toggling to the On position Note Report Options are the same for Frequency Duration and Interval reports ABC Page 49 Contact Log and Evaluation Status Reports Page 50 are discussed separately User s Manual iOS v 1 0 6 ecuheweeueees gt Reports Reporting Options Line Graph Time Points EMN T Tap here to toggle the x axis horizontal from daily to hourly data points For a Time Points example if you want to view change in behavior between am and pm choose Chart Settings hourly If you have recorded observations over several days and want to see the oo Fe B change in behavior across days choose Dieser eee daily Only for Line Graphs Chart Settings Tap here to limit the number of behaviors you view on the Chart to eliminate overcrowded charts If for example you recorded 15 different behaviors selecting 3 would chart only the 3 most frequent longest duration behaviors This setting applies to Bar Charts and Line Graphs despite the Lines label Reports By Session When selecting By Ses
42. ose which of the three templates you would like to edit Cancel Edit Template Screen These handles are where you press to grab the item Then hold it and drag it up or down the list to reorder the tasks iii The delete symbol is pressed to delete a task from the Template Please Note Deleting a task from Fine Motor Assessment the template at this time cannot be undone Once you Create A New Smart Plan See Pages 23 24 you can further customize the plan for a specific student without effecting your reusable Template Task items without a delete symbol Complete Evaluation have special properties and cannot be deleted Press to Add a Task to the list It will appear at the bottom of the list See Pages 10 12 for more Evaluation Template information about adding tasks to a To Do List as Edit Screen the functions are the same User s Manual iOS v 1 0 6 Finish Writing Report Evaluation Results Meeting Lo gt Observations Overview The Observations feature provides the user with robust tools for performing structured direct observations on the go There are four types of observations to choose from 1 Event See Pages 30 31 2 Duration See Pages 32 34 3 Interval See Pages 35 39 and 4 ABC recordings See Pages 40 44 Before selecting your observation type consider the behavior or behaviors you are likely going to be observing and the purpose of your observation to en
43. port is listed first Behavior Frequency 7 22 11 to 7 29 11 Carlos Santiago ABC Report 5 9 11 to 5 9 11 Tap New Report to choose the New Report report type See Page 45 and the Report Options See Pages 46 47 Reports Main Screen User s Manual iOS v 1 0 6 ecuheweeueees gt Reports Report Types There are six different report types to choose from Behavior Frequency is appropriate when you want a simple frequency count of observed Behavior Frequency behaviors You must have conducted an Event Duration or ABC Recording to produce this report Cancel Behavior Duration Bshavior Intervals Behavior Duration is appropriate when you want to know the length of ABC Report time behaviors lasted This type of report can be produced as a result of Evaluation Status a Duration or ABC Recording Behavior Intervals is the report type specific for an Interval Recording and produces the percentage of Intervals a targeted behaviors was observed Contact Logs ABC Reports are specific for ABC Recordings and produce an interactive report that allows the user Select New Report Type Screen to click any observed Antecedent Behavior or Consequence and see the A s B s and C s that occurred concurrently at the highest rate Thereby allowing the user to determine the conditions that are most highly associated with a problem behavior See Page 49 Evaluation Status reports produce a list of your current
44. port process must have a Google Docs Premier u Ip z account Otherwise exporting will fail devices with Import Data this tool Import Data Export Data Export Data Import Export Screen Import Export Screen We currently offer the ability to export all your data and save it to one of two cloud drives Dropbox la which offers free accounts and Google Docs settings Import Export Premier not free These services allow the user to backup their data in a safe location off of any device or computer to be retrieved later If your EAO Tor a TORODEOX device is lost or stolen you will be able to import Data import your data on your new device and keep working If you import a data file any existing without missing a beat Another use for this data will be deleted feature is to sync your data with another device For example if you own an iPhone and use an Are you sure you want to import data iPad at school you can export the data from one Pe D device and import it on the other so that your D devices are synced In fact you can import the ees data on any number of devices thereby allowing an Administrator to populate multiple newly purchased iPad s with student data from one ji E Warning All data is completely replaced Import Export Screen when you import new data 60 User s Manual iOS v 1 0 6 PO petra gt FAQ Frequently Asked Questions Do you need an internet
45. r international users in the event of changing laws or for alternative usage If you would like your reevaluations to be due exactly 3 years from the date of completion rather than 3 Data Protection years minus 1 day select At end of period rather than Period minus 1 day Evaluation Length 60 days Re evaluation Period 3 years Import Export Data see Page 59 for more on this setting see Page 60 for more on this setting User s Manual iOS v 1 0 6 Settings Screen ere Settings SS Data Protection Settings Passcode Lock From the Settings Screen turning Data Protection On results in seeing the following message Airplane Mode OFF Turn Passcode On The Young s Change Passcode ea Location Services On Settings Require Passcode wy Cellular Data Sg Brightness amp Wallpaper Simple Passcode A simple passcode is a 4 digit number Enable Data Protection Picture Frame If you enable data protection all your data will be protected with a higher level of encryption This only ase all data on this iPad after 10 failed passcodg has an effect if you also enable the ee system s Passcode Lock in the main Settings application under the heading General Using a long passcode is recommended e FaceTime Notes Are you sure you want to activate Store data protection s Angry
46. reen you will be able to add information about the student such as Name Evaluation Due Dates DOB School Grade parent name and more Swipe down the page to see all the fields and enter a value See p 15 for a complete list of fields This is the camera button You can Deletes the choose to take a selected photo or select one Student Photo from your Photo Album p eee ics First Name Last Name alsoe eI TETEN User s Manual iOS v 1 0 6 eeuseanaeseaes gt Students cancel New Student save Cancel i es Grade Level Add ateacher O Disability Diagnosis Code New Address r F New Phone Number Disability New Student Add Details Screen New Student Add Details Screen Student Information Fields are as follows First Name Last Name Eval Due Re eval Reminder Re eval Due IEP Due DOB School Grade Level Student ID Add a parent Add a teacher Add an intervention specialist Disability Disability Code New Address New Phone Number and New Email The fields with a green plus sign next to them indicate a field where you can enter more than one value For example you can list the names of both parents and each parents phone address and email User s Manual iOS v 1 0 6 eeuseanaeseaes gt Students Add Due Dates One of the first tasks you may perform is the input of the students on your caseload that are due this year for reevaluation After pressing th
47. rison If this configuration is one that you intend on using over and over again press Save as Template name the Template and then avoid the configuration process for your next similar interval recording Press Start Recording to review your configuration take Notes or begin recording User s Manual iOS v 1 0 6 Henke cuwneees gt Observations Interval Recording After you have configured your recording and pressed Start Recording See Page 36 you will then review your configuration take Notes or begin your recording Press here to begin recording The observation s running time begins after you press Record Close ecording Interval Recording Student Tanisha Jackson 1 peer 4 intervals between peers Behaviors Actively engaged Passively engaged Off Task Verbal Off task motor Started at null 0 intervals stored Press Pause to take Notes or change your responses to aa previous Totes T Report 3 lam Record intervals New Recording Details Screen 1 interval 1 Between the orange bars in the white Carlos Santiago area shows the current interval with the Off task interval number above and the time until the next interval begins below The Out of seat intervals shift up the screen as they pass Off task You can see who you are to observe next target student or peer by interval looking at the i
48. s The Evaluations Main Screen or Smart Plans Main Screen lists all the students for whom you have created an Evaluation Re evaluation or Intervention Smart Plan and it is the hub for creating these plans See page 23 and editing their templates See Page 27 An Evaluation Smart Plan in many ways is a To Do List that has special properties These special To Do Lists automatically change the Status of a Student based on your completion of key tasks and automatically place important evaluation dates on your plan Calendar and on the Student s Info Screen Press Menu to go back to the Main Menu Limit the visible list by typing a name in this area Your list narrows as you type Limit the visible list by the type of Plan Or choose AI to see all Plans Press New Smart Plan to create a new evaluation re evaluation or intervention plan See page 23 ee etiam eine hen eee Evals Re evals ices Steve Milton Evaluation Plan Consent Obtained Assessments Begun Overdue by 11 days mapu T Tanisha Jackson Evaluation Plan Report Written Due 11 8 11 Brienna Wilson Re evaluation Plan Consent Obtained Assessments Begun E 30 New Smart Plan Edit Templates Smart Plans Main Screen Press Edit to delete a student s plan Tap a list item to open the plan see what needs to be done next and check off completed tasks Press Edit Templates to change an
49. sion you will see a button below labeled Tap to Select Observation Session s with the number of currently selected sessions listed Tap the button to view a page with all of the Cancel ns relevant sessions listed Tap one or more sessions to select them and press Done to save your changes Press Cancel to go back to the Reporting Options Screen T T Cancel Done Student Mitch Daniels Duration Recording 7 27 11 9 40 AM Select Observation Sessions for Report m By Session Date Range Tap to Select Observation Session s gt 5 selected Event Recording 7 27 11 9 36 vV Duration Recording 7 26 11 2 10 AM Duration Recording 7 26 11 2 09 AM Event Recording 7 24 11 3 20 V Chart Type Event Recording Line Advanced Settings Report Options Screen User s Manual iOS v 1 0 6 Charts Tables Reports Once you have set the options for your report you will next see the Data Table Using the buttons on the bottom you can 1 change the Options for the tables charts See Pages 46 47 and 2 Toggle between viewing the Table or the Chart and 3 Print Email the report See Page 51 or close out of this screen Done Behavior Frequency Mitch Daniels From 7 22 11 through 7 29 11 Behavior Total 7 24 11 7 26 11 7 27 11 Out of seat Student 6 4 2 Out of seat Peer s 0 0 0 Hitting St
50. ss here to begin timer and again to pause timer Set the time spinner for the desired length of the countdown Press the Play button to begin the L LLVIV__ countdown E Stopwatch Countdown User s Manual iOS v 1 0 6 Normal giteeeeeeeeeees gt Distribution i Calculator Overview Tap Menu to go back to the Main Menu This tool is a quick way to P S calculate percentiles convert menu Normal Distribution scores and see a bell curve representation of the score Mean Standard Deviation 15 0 Tap on any field to change it s ocore value and the other values automatically change accordingly Percentile zZ Score The green shaded area on the bell curve represents the percentile with the center line at 50 It changes as the values above are changed Normal Distribution Screen User s Manual iOS v 1 0 6 Press Menu to go to the Main Menu This symbol indicates this list item is a written note Play a voice memo by tapping here Brienna Wilson Tap again to pause 6 22 11 This symbol Q 6 1 11 indicates this list item is a voice memo Voice Memo Press here to record a new Voice Memo Notes amp Voice Memo Main Screen Notes amp Voice Memos Press Edit to Delete a Note or Voice Memo Limit the visible list by typing a name in this area Your list narrows as you type Associate a student to a selected voice memo b
51. sure your data will be meaningful An Event recording is to collect a simple frequency count for behaviors with a definitive beginning and end A Duration recording is to learn about both the frequency and the length of time a behavior occurs and is appropriate for low frequency behaviors that last a long time An Interval recording is to measure behaviors that are continuous happening too frequently to accurately count or occur for an extended period of time An ABC recording is commonly used as a part of a functional behavior analysis to determine the conditions that maintain a behavior The Observations Main Screen is where you edit view or begin a new observation Press Edit to delete an observation Press Menu to go back to the Main Menu recording Filter the list by i Brienna Wilson Tap a list item to go typing a name in this Event Observation 3 42 AM to the Recording area Your list Tanisha Jackson z Details Screen narrows as you type Duration Observation 3 41 AM where you Can VIEW ia more details about Wer ani is Observations are Interval Observation 7 7 11 4 34 PM the selected observation listed with the most i Carlos Santiago s recording session recent at the top of ABC Observation 5 23 11 9 11 PM the list continue the l Carlos Santiago recording view ABC Observation 5 9 11 10 51 PM observation notes or Start a New create a report using Observation by New Observation the data from this recor
52. t on the current terms and conditions determined by Apple and can change without our knowledge or consent We do not have the ability to give refunds There is a process where you can Report a Problem to Apple that can result in a refund This process is not intended for the purpose of giving user s a trial period with the app What devices does the app work with What iOS version is supported Supported Devices iPhone 3G iPhone 3GS iPhone 4 iPhone 4s iPod Touch 2nd generation iPod Touch 3rd generation iPod Touch 4th generation iPad iPad 2 The new iPad Unsupported Devices iPhone 1st generation iPod Touch 1st generation We support iOS version 4 and later User s Manual iOS v 1 0 6
53. tforms In anticipation of the release of the Android version we made a few behind the scenes changes to ensure you will be able to use both an iOS device and an Android device and import export data between them More improvements are on the way A free iPad update is being developed to increase the image quality and provide landscape support An archiving system is being developed to file away students and data that are not active Thank you for your support of School Psychology Tools Jon Young NCSP Co founder School Psychology Tools User s Manual iOS v 1 0 6 Startup Screen Establish Authorized User a School Psychology viN Tools Your Name Organization Always Show Spe Show Tips at Startup Antecedents Behaviors Startup Screen Settings Screen When you open the app you see the Startup Screen that includes a business card as well as a Confidentiality Notice The first time you open the app you will see a prompt in the business card to Personalize this screen in Settings Tap the Startup Screen anywhere and then tap the Settings icon on the Main Menu page to personalize the business card After you enter your Name and or Organization the Confidentiality Notice will also change to indicate that the Name and or Organization you entered is now the authorized user of this app You can toggle in the Startup Screen Settings to Always Show Splash Screen If you choose On
54. the other disappears Administer Academic Assessment Administer Play based Assessment You can complete a plan regardless of the completion of previous tasks or the order in Re evaluation Plan Screen which they were completed Interventions NMervention Done Intervention Plans sg Banas have just two tasks Collect CBM Screening Data with special properties the first Determine Appropriate Interventions and the last When Begin Intervention Collect Forms from Referring Teacher Begin Intervention 1 Determine amp Define Problem Areas Phase is checked Monitor Treatment Integrity off the Students Observe Student Status changes to Assess Intervention 1 Results Intervention Collect CBM Screening Data Ph as e End Intervention Phase Intervention Add a Task Add a Task Complete Status is triggered by Intervention Plan checking off the E n Edit Screen final item User s Manual iOS v 1 0 6 d gt Evaluations Templates These preloaded plans give the user a way to customize their Evaluation Re evaluation and Intervention plans Personalize task names delete tasks you uncommonly perform add tasks that you frequently perform and reorder tasks to better match your practice Then reuse that plan the next time Edit which template without additional editing After pressing Edit Templates on the Evaluations Main Screen you will be prompted to ch
55. u would like to also observe a peer during this session for the purpose of comparison You can avoid this step in the future by pressing Save as Template You will then be asked to name the Template such as Event No Peers vat Press to go to the New Recording Details Screen to review your configuration take a note or begin your recording Configure an Event Recording Event recordings are appropriate when all you want to do is collect data on how many times one or more behaviors occur Keep in mind that in order for frequency data to be meaningful the behavior must have a definite beginning and end and should not occur at a high rate or for an extended period of time Event recordings are appropriate to measure the success of a behavior intervention where the target behavior may be for example noncompliance with teacher request Event Frequency Recording student Mitch Daniels No peers Review your configuration take Notes or begin your recording Press here to begin recording The observations running time begins after you press Record oes Report aan A Record New Recording Details Screen User s Manual iOS v 1 0 6 Henke cuwneees gt Observations Event Recording After pressing Stop ee eee N you can review the 2 most frequently observed behaviors create a Report write Notes or Continue Recording Press Close to go back to the Observat
56. udent 5 1 1 3 Hitting Peer s 0 1 0 an d Student Actively engaged Off Task Verbal Student Off Task Verbal Peer s Yelling student Yelling Peer s Peer s A Options Table Chart gt Data Table Tap here to change what is displayed in your table chart Change the Student add or remove peers select the data you want to include in the report choose Line or Bar Chart change the x axis from daily to hourly data points and choose how many behaviors lines you want to display See Pages 46 and 47 for more info a se oO D t O 8 S Options Time Spent seconds Options Mitch Daniels Table Chart Lag Line Chart Sample Student Fabie Chart Lag Bar Chart Tap here to Email Print your Table or Chart See Page 51 for more info Done Done User s Manual iOS v 1 0 6 ecuheweeueees gt Re ports ABC Reports ABC Reports are specific for ABC Recordings and produce an interactive report that allows the user to click any observed Antecedent Behavior or Consequence and see the A s B s and C s that occurred concurrently most often Thereby allowing the user to determine the conditions that are most highly associated with a problem behavior On the example report shown here the user tapped the behavior Yelling Out from the initial report Now it can be seen that when the student was observed Yelling Out the Related Antecedents all occurred at the sa
57. udson Grade 6 Awaiting Consent Due 6 30 11 Tanisha Jackson Hudson Grade 4 Report Written Due 5 9 11 Sarah Jacobson St Mary s Grade 3 Consent Obtained Assessments Begun Carlos Santiago si St Mary s Grade 2 Intervention Phase Brienna Wilson Hudson Grade 3 Evaluation Complete Students Main Screen The New Student button takes you to the New Student Screen where you can add Student details eeuseanaeseaes gt Students Overview The Edit button allows you to Delete a Student permanently Tap on a student from the list to view their details log a contact add information or make changes Each student is listed with their Name School Grade Status and Due Date Sort How By name By evaluation due date By school By grade By teacher Cancel Reorder the list with sorting options User s Manual iOS v 1 0 6 eeuseanaeseaes gt Students Add New Student The Cancel The Save button takes button saves all you back to the changes and Main Menu additions you make Cancel New Student First Name Last Name Eval Due Re eval Reminder Re eval Due IEP Due New Student Add Details Screen After tapping on a field the keyboard pops up Enter the information and then press Save to Save all changes Use the Up arrow to capitalize Press 123 to add symbols and numbers After pressing the New Student button on the Students Main Sc
58. ve opposing target behaviors such as On task and Off task If you made a mistake or didn t record an interval before the next interval began press the pause button and swipe to scroll through intervals and change any previous responses User s Manual iOS v 1 0 6 Henke cunsneees gt Observations Press Close go back to the Observations Main Screen Interval Recording Student Sarah Jacobson Review a summary No peers of your observation Behaviors Off task On task i Started at 12 51 PM o See ya configuration as well 4 intervals stored Any reports you as the top behaviors have created from ae from the session this observation will Behavior Intervals 8 20 11 to 8 20 11 The starting time date and the number be listed here Tap f int of intervals the list item to open the report recorded are shown Report Continue Recording Interval Recording Summary Screen After closing an Interval recording session you go to the Interval Recording Summary Screen From the Recording Summary Screen you can 1 review and edit your Notes from the observation session 2 create a Report using this observation data or 4 Continue the Recording Continuing your recording allows you to pick up right at the interval you left off on User s Manual iOS v 1 0 6 Configure an ABC Recording Peer Recording OFF Duration Recording Save as Template Start Recording Press Start Recording to
59. y tapping here The first few words of the note or the length of the Voice Memo is listed here Press here to create a new Note When playing a Voice Memo use this Scrub Bar to skip through the recording The Notes amp Voice Memo feature allows the user to quickly record a voice memo or jot a brief note If you are using an older iPod Touch 3rd gen or earlier you will need to attach your headphones with the built in microphone to use the Voice Memo feature Your voice recording will appear on the list with the date created and length of recording Notes are listed with the date created an affiliated student if applicable and the first few words of the note Notes created during an observation recording will appear on the list with the affiliated student s name below the date The list is sorted by date showing the most recently created at the top User s Manual iOS v 1 0 6 Notes amp Voice Memos Create a Note or Voice Memo Press Done to save cancel Voice Memo See the associated the note and go back student or tap here to as to the Notes Main A fr associate it with a new Screen student Fs arara ea Tap here to Print to an AirPrint Reading 402 Proficient enabled Math 367 Basic is Printer or T Email the English o ams i j TOE Screen oi tisztite After pressing the green Record button you will Press Return see a sound bar that

User`s Manual - School Psychology Tools

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