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1. T Subtotal 149 415 00 m en Aap P 58 Sales Tax Total invoice Amount Payment Credit Applied 14815 Voucher Entry H 079 Page 1 of 2 New Window Help Customize Page E Voucher Albutes Invoice Number 13878646 d Invoice Date 01 26 2012 Origin Code A76 Invoice Information Business Unit DPSO1 Voucher ID 00501021 Voucher Style Regular Vendor 3 i 0000084156 Last Receipt Date 01 18 2012 JE J Non Merchandise Summary Name MOTOROLA 001 Misc Amount Withholding Location CHK Freight Amount x Address 5 e MOTOROLA SOLUTIONS INC 13108 COLLECTIONS CENTER DR Total 24 300 00 CHICAGO IL 60693 Sein UN 0 00 Comments Advanced Vendor Search Pay Terms Net 30 g Basis Dt Type Invoice Date Action Budget Checking e Accounting Bate 04 30 2012 Control Group Currency USD RL NAM DAT INL A area Wr AA NA DE Ha aan st UV ARA NAAA Renata IICA RN rA m RA Ade LENTO FR YAT SPOT RAND OVA det AA KE osa se ron Mrs jn erm PRI ANLEGEN SIESTA EE rre DA BAYNE MAA NN Copy from a Source Document PO Unit Purchase Order Worksheet Copy Option None Invoice Lines Line Distribute by Item Description Quantity UOM Unit Price Extended Amount 1 Quantity MOTOROLA ENCRYPTED 5 0000 EA 3 905 60000 19 528 00 Ship SpeedChart MARCS RADIO Use One Asset ID P003926 a Force Price ER Received Date _Redistribute by percentage Term Contract D gt 573
2. QUICK REFERENCE GUIDE Camera Aiming ft rg the center of the tive ee Messure ah forward for city streets any ELSAG North Amarloa LLO a Finmeceaniza company Global Leaders In Public FERN 4 AG Titisan it ten IR ST tiu somo Weng plaad c m 1 14833 ELSAG License Plate Reader 2012 7 Operational Considerations For Hardware No manual is supplied from manufacturer to describe what to expect from the hardware I did have a very helpful representative to answer some anticipated questions What s the estimated operational range for a target that s on axis during daylight hours considering 25mm lens and unknown strobe Then at dark A general rule of thumb is that the focal length roughly parallels the aperture so a 22mm camera focuses at 25 ft a 16mm at 16ft etc However there is a fairly wide range of distances within which the system will capture plates As you move toward the extremes of that range error increases but there are unfortunately too many variables in the real world to allow a precise range to be defined angle of elevation off axis angle skew plate lens condition falling precipitation plate type lettering style color rate of relative vehicle travel sun snow glare etc Simply put trial and error is in order I ve read there may be options related to strobe intensity Would these effect range If so is there a comparison chart based up lens strobe combina
3. No If yes please explain any differences and the reason for them in detail Attach additional pages if needed Project Type Purchase of equipment specify Will any equipment need to be installed Yes No If yes please explain how and where this is proposed to be done please include site specific photographs and attach additional pages if needed Please state the date of construction of the building s or structure s e g bridge involved in the proposed project Project Type _ Other specify Please provide a detailed project description including where the project is proposed to take place what steps it will consist of and how its goals are proposed to be accomplished Attach additional pages if needed C CONSIDERATION OF RESOURCE IMPACTS The EHP review process will be greatly facilitated by comprehensive and detailed answers in this section When completing this section please state a specific reason Ji e there will be no impacts to geology and soils because this project will not involve any ground disturbance and cite a source i e local master plan previous environmental assessment correspondence with US Fish and Wildlife Service correspondence with State Historic Preservation Office FEMA Floodplain Insurance Rate Map FIRM etc to support a response of no impact or potential to impact Identify potential impacts to No Potential to Reason Data Source Ageney
4. If no additional EHP compliance requirements may apply Is the environmental document accurate and up to date Yes No If no additional EHP compliance requirements may apply What was the decision of the NEPA document Check one and please attach L Finding of No Significant Impact FONSI OR LI Record of Decision ROD Date approved FY2010 LE SHSP Page 32 of 36 December 2010 14782 Form 7 Travel Pre Approval REQUEST FOR TRAVEL Pre Approval Form Event Location Dates of Attendees Disciplines senda Must be Attached for Approval Grant to be Charged Category to be Charged Planning _ Training Exercise Administration ESTIMATED TRAVEL EXPENSES QTY Unit Price Registration Fees aluet ers ETT Air or Other Commercial Carrier po TU t c ess eris sd Rental Car Personal Vehicle circle one Lodging Other Expenses Te Are the attendees staying at the hotel where the event is hosted Ohio Emergency Management Agency Approval The pre approval of this travel docs not constitute that all costs incurred during the trip are allowable Please refer to any all applicable Local State aud Federal grant guidance as well as other regulations that may apply such as OMB circular A 87 if YOU HAVE ANY QUESTIONS PLEASE CALL YOUR RESPECTIVE GRANTS COORDINATOR FY2010 LE SHSP Page 33 of 36 December 2010 14783 Form 8 Training Pr
5. Project Location physical project address or latitude longitude of project location Color site photos and other visual documentation i e maps technical drawings attached Yes L No Please state the total height in ft of the tower or structure including any antennae to be mounted If the proposed tower height is greater than 199 fect above ground level please state why this is needed to meet the requirements of the project Will the tower be free standing or require guy wires 7 Free standing C Guy wires If guy wires are required please state how many Please state why a guyed tower is needed to meet the requirements of this project Has an FCC license been obtained for this tower Yes L No License YY2010 LE SHSP Page 29 of 36 December 2010 14779 If yes please attach all relevant environmental documentation submitted as part of the licensing process including use of the Tower Construction Notification System TCNS if applicable Will ground disturbance be required Ol Yes No If yes please give total extent depth and length Has the ground been previously disturbed Yes No Please describe previous ground disturbing activities e g parking lot farming commercial development etc Will any equipment or structures need to be installed Yes C No If yes please explain how and where this is proposed to be done p ease include site specific photographs and attach additi
6. 12 23 2008 All Dispatchers All Electronic Technicians All Sworn Officers Other Affected Employees Distribution All OSP Offices and Facilities Priority Review Summary of Revisions Policy has been revised to add procedures for Storage for all non hit APR captures Revisions are in bold and italizied Purpose To provide guidelines for the implementation installation and use of mobile and stationary Automatic Plate Reader APR technology and equipment at selected locations to scan detect and identify license plate numbers appearing on selected Hot Lists Policy A STATEMENT OF POLICY The Ohio State Highway Patrol will utilize APR technology in patrol cars and at stationary locations to accurately identify license plates entered in a static Hot List created from NCIC LEADS data 1 Installation Stationary and mobile scanners will be installed at selected locations and on selected marked and unmarked vehicles 2 Training Dispatchers sworn officers electronic technicians and network administrators shall receive appropr ate training from qualified OSP staff or vendor representatives prior to using or maintaining the APR equipment B USER MANUALS Attached are the manufacturer s user manuals which provide operational procedures for both the Mobile Auto Detector User and Operations Center Personnel C RESPONSIBILITIES 1 Officer Dispatcher a Verify that the Automatic Plate Reader APR hit on
7. 24 7 Support via CICC 614 799 6633 or ClCC dps state oh us Fax 614 799 6519 For an archive of our products please visit the OHS Contact Information Management System CIMS https www dps state oh us CIMS or LEO This email message and its attachments may contain privileged or other confidential information and are for the sole use of the intended recipient s If the reader of this e mail is not the intended recipient or the employee or agent responsible for delivering it to the intended recipient or if the reader has reason to believe that he or she is not the intended recipient any use dissemination publication or copying of this e mail is strictly prohibited If you are not the intended recipient please notify the sender by replying to this message and delete or destroy all copies of this message and attachments in all media Thank you From Schambs Timothy Sent Friday February 03 2012 11 01 AM To Zupanc Rudolph Root Timothy A Proud Tracy Cc Stefanik Andrew Subject ALPR amp LEADS Hot Lists LEADS has sent out a TT that states the shared LPRFTP will be deactivated permanently as of 2 6 2012 IF they have not completed the updated MOU and FTP Account Access Form Agencies have only until Monday Deputy Tim M Schambs Buckeye State Sheriff s Association Liaison to the SAIC 614 387 0656 14844 tmschambs dps state oh us CONFIDENTIALITY NOTICE This message including any attachments is for the sol
8. If you have received this message in error please contact the sender and delete all copies of the original message 14846 HP 22 10 0128 00 OHP 0128 Rev 1 1 0 INTER OFFICE COMMUNICATION Date November 3 2011 File No 1 COM To ITM2 Jeremy Hansford Attention Capt Rob Jackson From NSS Mauro Pereira Office of Technology amp Communication Services Subject Turnpike License Plate Recognition System Replacement The Division currently has eleven fixed License Plate Recognition LPR cameras installed at four different Turnpike gate entrances Six fixed infrared cameras are located at each Ohio Turnpike gate lanes 2 3 and 4 to scan license plates entering and leaving the Turnpike Gates 64 and 218 have five additional cameras scanning license plates entering the Turnpike in these two locations The East and West gates fixed camera systems were installed in 2004 with gates 64 and 218 added in 2006 During the initial LPR evaluation period August 1 2004 to November 30 2004 there were a total of 18 cases of stolen vehicle recoveries on the Ohio Turnpike This represented 50 of the total number of auto theft recoveries on the Turnpike for 2004 and a 50 increase over the number of vehicle recoveries during the same time period in 2003 During the four month evaluation fixed LPR cameras on gates were responsible for 39 of auto theft recoveries on the Turnpike Since 2004 LPR systems have become an integral tool for cri
9. Prepared By USA M A Tate gt ENV ern pate BF s l ERR 138 600 00 MEN a bwm teL PEF WKN Maja gubwittee SEE SP 4p Pb o LotatRetinbursement 11 3 2041 8 59 AM TARMA ca ire i Security Granis Forms amp Workshcets Relmbursement Reimbursenent Fann A025438690 00 5 14792 Ohio EMA Electronic Grants Management System EGMS Page 1 of 1 uS NS MAADANABI KUREN Fome Calendar Site Map Chin Stiategk Plan Online Appiicalion Grantee BSU Grmter Budge Documents Grantes Reimburtemms Help Conzrents tag Cut a State of Ohio Emergency Management Agency TRATECH EMI e a eesti cee canas svn OCHO STATE DEPT OF HOMELAND SECURITY gt Reimbursement Request REIMBURSEMENT REQUEST Return ta Relinbursement Page Oblo State Dept of Homeland Security FYIS Stato Hamaland Socurliy Grant Pragram STATUS Open SHSP Stale General raga est commen is 11 03 2011 10 55 AM Kalliteen Nelson P isefpilue o Function Qotagoyy Ken IE Yun Cost total Rolmbursed Golance ai i ala x 1 Ct iGovernment Equipmont CBRNE iBinaculors Scopes i 5 cp ciel o 1400 74 86 0 00 uly JAgoney i Opefatlonal and i i i Trolmuursed i i Search and Rescue i i NEM A S au salad Equipment interoperable TRadio Parable io 0 06 1 Communications i Equipment interoperable Teleconferencing Video Conimuntc
10. The grantee shall provide any information requested by Ohio EMA to ensure compliance with applicable Federal EHP requirements Any project with the potential to impact EHP resources cannot be initiated until a Federal review has been completed XIII Reporting Requirements Upon official award applicants acknowledge they will have to agree to complete quarterly reports to the Ohio EMA and OHS and also agree to update the Bi annual Strategy Implementation Report BSIR on the federal Grants Reporting Tool GRT due no later than January 10 and July 10 each year until the grant concludes and then to complete one final BSIR within 120 days of the federal grant closure date Further information on quarterly and bi annual reporting will be provided with issuance of the official grant agreement FY2010 LE SHSP Page 21 of 36 December 2010 14771 POINTS of CONTACT For Grant Fiscal and Administrative needs contact e Regions 4 7 and 8 Vacant Please contact Joe Haller below until position is filled e Regions 2 5 and NBI Joe Haller 614 799 3690 or via jdhaller dps state oh us e Region 1 David O Reilly 614 799 3604 or via dtoreilly dps state oh us e Regions 3 and 6 Carl Sofranko 614 799 3605 or via cdsofranko dps state oh us e State Agencies Kathleen Nelson 614 799 3836 or via knelson dps state oh us For Grant Programmatic needs contact e Jim Burton Grants and Agreements Administrator 614 466 0332 or via jtburton dps stat
11. i938 3 N canvas itm Sn TAEMA Fiscal Common Homeland Security Grants Reports OHS OAKS Cognos Reports from 07 01 07 thru Cusrent Voucher 2 26 14812 Voucher Entry A o Page 1 of 1 New Window Help Customize Page IE http Voucher Attributes Mf Error Summa Invoice Number 163918 Invoice Date 01 27 2012 _ Origin Code A76 Invoice Information Business Unit DPSO1 Voucher ID 00501379 Voucher Style Regular Vendor i 0000084872 Last Receipt Date 01 23 2012 58 B Non Merchandise Summary Name ELSAG NORT 001 Misc Amount Fal Withholding Location CHK Frelght Amount A Address 1 yh ELSAG NORTH AMERICA LLC 205 H CREEK RIDGE RD Total 149 415 00 d GREENSBORO NC 27406 t Balance 0 00 Comments Advanced Vendor Search Pay Terms Net 30 bi Basis Dt Type Invoice Date Action Budget Checking t Accounting Date 94 44 2012 Control Group Currency USD ae ne a ar O a A A EEE E EES PO Unit Purchase Order Copy PO Worksheet Copy Option None APES anb MS END veh APT One RNA OPE OUS LEON HA VR DEAD QE SENS nl Kt Far V ART APO EA A AN tr M Invoice Lines Line Distribute by Item Description Quantity UOM Unit Price Extended Amount 1 Amount 11 license plate readers 40000 AMT 149 415 00000 149 415 00 Ship SpeedChart Ee To p003948 Use One Asset ID im B Received Date Redisttibute By percentage m Term Contract ID 800067 MBE Flag N View PO Receiver Ass
12. Vondor Name Payroll ELSAG NORTH AMERICA LLC MOTOROLA SOLUTIONS INC 7 t 2 21 0012 9 00 AM TAEMA FiscahCommon tomeland Security Granis Founs amp Worksheets leimbusseinent Reinburseinent Forms A025 168943 00 HE 14807 14808 Ohio EMA Hiectronic Grants Management System IUMS bod vem i ENFOCAN FIAT Home Caleador Site Mage Ohio Suategk Plon Orting Application Warten BER Grange Budget Uozumenis Grantor Reimbursements tiem Ceotmeais teg Guk https ema state oh us oemagrants secure grantee_reimbursement_item cfm requestid 46 State of Ohio Emergency Management Agency rage 1011 SECURITY aquesta gt Reimbursement Requ REIMBURSEMENT REQUEST Return to Reimbursement Page Ohlo State Dept of Homatand Security FY08 State Homeland Security Grant Program STATUS Oped UnitGost Toll ftekhburegd Balar ca SEE iom y E Disciple Function Gatayor Ilom 10 cir i Hite Ory al Lol C Government jEquipment CBRNE Binoculars Scopos 4 7409 Sr480j FR jAgoncy Oparaiiona and f H frelesbursall i i ear SU Rasa H 1 i E EEE NEN Hi iL RM NC EROR m x STER Ls D4 ISovermeni tEnulpment Ialeroperablo Radio Poratie i 6 00 So Communications H ral ussad Communications u Equipment Interoper ble Communications mE si
13. Y or N Subtotal DPSFAG2S 8510 769631 41308 A76 PAYMENT 157058 ts opmsni P tomara 10031711 f 2012 4 472238 ELSAG NORTH AMERICA LLC gs72 RIS is0s00 3 N 1UXM XM besraoas 8310 769631 4180B1 A76 PAYMENT 157058 E roo ni ososny E wont A 10W 3012 a 472258 ELSAG NORTH AMERICA ELC su R S 730000 3 xw n Ei 138 600 00 S6LVL TAEMA Fiscai Common Horncland Security Grants Reports OHS OAKS Cognos Reports from 07 01 07 thru Current Vouchers 11 2 14796 Voucher Entry Page 1 of New Window Help Customize Page E AME AA AN LE MS MS oe hte invoice information involce Number 157058 w Involce Date 10 03 2041 Y Origin Cade A76 Business Unit DPSO1 Voucher ID 00472238 Voucher Style Regular Vendor 0000084872 last Reoslnt Data apa ig E Non Merchandise Summary Name ELSAG NORT 001 Misc Amount ra Withholding Location CHK F Freight Amount a Address ELSAG NORTH AMERICA LLC 205 H CREEK RIDGE RD l Total 138 600 00 wt GREENSBORO NC 27406 Balance 0 00 Comments Advanced Vendor Search Pay Terms Net 30 ref Basis Dt Type Invoice Date Action Budget Checking u Accounting Date 40 13 2014 Control Group Currenoy USD a LND ARIADNA AA VP tr Pin trn Ma antt gs e a MOM USERN A m A Rr re Are mr er een Worksheet Copy Option None pasta PO Unit Purchase Order A ANA TALA A
14. account and check it regularly in order to relay timely information to appropriate partners A current listing of the Regional Law Enforcement Advisory Group s membership programmatic agent and fiscal agent must be submitted with the application in order to be eligible for funding This information must be maintained with Ohio EMA throughout the grant period in order to continue to remain eligible for funding IV Regional Award Allocations As outlined in the table below the FY2010 LE SHSP allocation has already been determined and set aside for each region and the NBI These award allocations were determined by a methodology based on population critical infrastructure vulnerability and include a base award amount LE SHSP Local 80 Allocation 573 989 00 FY2010 LE SHSP Page 5 of 36 December 2010 14755 762 319 00 Region Three 496 485 00 750 381 00 Region Five 818 069 00 Region Six 678 505 00 V NIMS Compliance To be eligible to receive FY 2010 Federal preparedness funding assistance all entities receiving funds must meet NIMS compliance requirements as will be outlined in the application package State Territory Tribal and local governments are considered to be in full NIMS compliance if they have adopted and or implemented the FY05 FY06 FY07 FY08 and FY09 compliance activities Adoption and or implementation has been self certified each year by the Governor s office for each State and Territory w
15. and that conform to existing land use designations _ Yes C No If training is classroom based or taking place at an approved facility no further information is required If field based and not at a previously approved facility please provide the following Color site photos and other visual documentation i e maps technical drawings attached Yes _ No Will ground disturbance be required to prepare the training site C Yes No If yes please give total extent depth and length Has the ground been previously disturbed Yes L No Please describe previous ground disturbing activities e g parking lot farming commercial development etc Will any equipment or structures need to be installed to facilitate training C Yes No If yes please explain how and where this is proposed to be done please include site specific photographs and attach additional pages if needed FY2010 LE SHSP Page 30 of 36 December 2010 14780 Please describe the scope of the proposed training purpose frequency facilities location needed materials and equipment needed number of participants and type of activities required Attach additional pages if needed Does the training exercise differ in any way frequency amount of facilities land used materials or equipment used number of participants type of activities etc from previously approved permitted training exercises and training practices Yes
16. horizontally and vertically Develop statewide early identification capabilities that enable law enforcement officers and other criminal justice stakeholders to detect threats at the earliest possible stage Four Project Planning Training amp Sustainability FY2010 LE SHSP Conduct project planning and training for coordination of programs and sustainability of projects Page 7 of 36 Establish a committee to make recommendations for development and implementation of a statewide electronic information sharing strategic plan Complete the strategy leveraging the existing plans of stakeholders Complete a NIEM compliant electronic Suspicious Activity Reporting SAR system aligned with the national SAR effort Develop identify a criminal intelligence database to integrate intelligence from agencies across Ohio in one location for statewide queries Implement cyber and physical solutions to integrate existing information intelligence systems Purchase new or expand existing electronic platforms and equipment to expand state and local fusion centers and terrorism early warning groups Integrate GIS video and acoustic sensor platforms including public and private surveillance systems into fusion centers and EOCs within bounds of privacy policies Provide continuing education for TLOs and train and deploy multi diseiplinary TLOs in every county Deploy early identification equipment biometric identification
17. met Evidence of compliance with these requirements must be made available upon request to Ohio EMA Failure to do so may result in suspended or terminated funding Additional information about NIMS compliance and resources for achieving compliance can be found at Ohio EMA NIMS website http www ema ohio gov NimsGuidance aspx or the NIMS Integration Center web page http www fema vov emergency nims EHP Review Form as applicable Please contact your respective Grants Coordinator to determine if one of more of your projects require an EHP Review Form see Points of Contact on page 20 of this package Travel Pre Approval Form as applicable This form is used to submit for pre approval of travel using Planning Training and Admin funds This form is required for all travel to be reimbursed for expenses It is on page 35 of this application package and should be submitted as early in the process as possible to ensure prompt approval and reimbursement Note The approval of the travel does not constitute approval of all costs incurred during the travel Travelers must obtain signed approval from Ohio EMA to ensure costs are eligible for reimbursement FY2010 LE SHSP Page 17 of 36 December 2010 14767 e Training Pre Approval Form as applicable Allowable training related costs under this program include the establishment support conduct and attendance of DHS approved training programs All training activities supported b
18. need the computer powered as well to operate system The network cable is 25 feet in length to extend between the ELSAG trunk box and the MCT We routed ours under the dog cage lashed with cables running up Ledco post and left a serviceable length for the Infrastructure Specialist to land OSHP GHQ Radio Shop 614 387 2997 14831 OSHP GHQ Radio The USB cable for the GPS antenna is simply short 6 feet Some creative thinking or an extension cable will be necessary to give the antenna a clear view of any number of satellites We also left a serviceable length here for the Infrastructure Specialist to land 5 Installation Software Considerations Please coordinate software installation with anticipated completion of the hardware install They will need several items available at the MCT Documentation they ll need can be found on the 2 software CDs Please provide CDs in advance so they may print out manuals and prepare Software installation may require several hours e USB Connection from GPS antenna Network cable from processing unit l e 2Software CDs supplied by manufacturer with the MPH 900 Quick Reference Guide 6 Aiming cameras Manufacturer has provided instructions for aiming cameras Please see the ELSAG ALPR Camera Quick Reference Guide Aiming cameras per manufacturer instructions may require one hour Shop 614 387 2997 Page 6 14832 ELSAG License Plate Reader 2012 ELSAG ALPH CAMERA
19. or expenditure of funds for the item in question The Ohio LE SHSP grant is designed to build capabilities to prevent terrorism by Sharing information and intelligence It is focused on detecting terrorism before an act can be carried out A limited amount of CBRNE response equipment may be allowed on a case by case basis and must be accompanied by a written justification that includes why the equipment cannot be purchased with another funding source TRAINING Allowable training related costs under this program include the establishment support conduct and attendance of DHS approved training programs A listing of DHS approved courses can be found at the following web address FY2010 LE SHSP Page 10 of 36 December 2010 14760 Training conducted must also be in accordance with the FY2010 State Investment Justification All training activities supported by FY2010 LE SHSP must be submitted in advance as early as possible to Ohio EMA for pre approval This approval must be obtained in writing email or memorandum All training project proposals must be submitted on the Training Pre Approval Form enclosed in the guidance on page 35 Non DHS approved training courses may be considered and approved for a maximum of three deliveries Applicants proposing a non DHS approved course must be specific on the Training Pre Approval Form on how the course will address both DHS s mission scope and support the State Investment Justification If
20. page 16 IX Grant Application Processing ii criada page 18 X Grant Performance Period eine page 18 NL Gant TORIIDIHOR oie irs oto ee es en TE E page 18 XII Federal Grant Guidance and Financial Requirements kko oa aaamooo oaaae page 19 e Administrative Requirements cec page 19 V Cost PEIBOIBIES eS aon ee ee page 19 AAA A ee page 19 O ALA page 19 e Technology Requirements el page 19 e Freedom of Information di ees page 20 Compliance with Federal Laws and Regulations es page 21 X Reporting Reduitenelifs os oen err eio DR e nee Lr Ar page 19 Points of Contact scio pet a Mast eb Eu cabida sae tI page 22 Forms for Application 2 nra tates e ie aaa page 23 14750 INTRODUCTION The Homeland Security Grant Program HSGP is comprised of five interconnected grant programs State Homeland Security Program SHSP Urban Areas Security Initiative UAST Metropolitan Medical Response System MMRS Citizen Corps Program CCP Operation Stonegarden OPSG The State Homeland Security Program SHSP is a core homeland security assistance program that provides funds to build capabilities at the state and local levels through planning equipment training and exercise activities and to implement the goals and objectives included in the State Investment Justification and the State Homeland Security Strategy Funding continues to support the four mission areas of homeland security to prevent protect respond and recov
21. position with one or more full time employees or contractors supported in whole or in part with Federal funds and is prohibited FY2010 LE SHSP grant funds may not be used to support the hiring of sworn public safety officers for the purposes of fulfilling traditional public safety duties or to supplant traditional public safety positions and responsibilities Grantees are permitted to hire or laterally move FY2010 LE SHSP Page 14 of 36 December 2010 14764 existing public safety officers to new positions that support LE SHSP program activities that are allowable under FY2010 LE SHSP program guidance In the case of lateral transfers grant funds may be used to support only those positions that are allowable under FY2010 LE SHSP program guidance all non supplanting rules apply Positions created and or funded through FYO4 FY07 LETPP and FY08 FY09 LE SHSP grants may continue to be supported with FY2010 LE SHSP funding provided that the position is dedicated to the same or similar purposes allowable under applicable grant program guidance Unauthorized Program Expenditures FY2010 LE SHSP funds may not be used for activities unrelated to the completion and implementation of the grant program Further equipment grant funds awarded under this program may not be used to reimburse costs for equipment procured prior to or after the award performance period For equipment or office equipment related costs grant funds may not be used for
22. printed record for the incident report case investigation of the APR hit shall be included in the case Data is downloadable for a 31 day period before being automatically dumped and un retrievable 6 Storage All non hit APR captures shall be deleted immediately APR captures shall not be collected stored or shared with the intent of data mining Standard References None Policy References OSP 101 06 ELECTRONIC VEHICLE THEFT INTERVENTION TRACKING EQUIPMENT OSP 200 09 RECOVERED SEIZED IMMOBILIZED STOLEN MOTOR VEHICLES OSP 203 03 POWERS DUTIES AUTHORITY CODE OF ETHICS OATH RULES AND REGULATIONS Attachment s OSP 103 29 Communications Center User Manual pdf OSP 103 29 Mobile User Manual pdf Print this Policy http web DPSPolicies ASU ViewPolicy asp Pqi g geprch amp Pid OSP j 03 29 7 13 2012
23. state has elected to continue the adjustment of the personnel cap from 50 to 35 for LE SHSP sub grantees The cap is as follows o No more than 35 of the region s total LE SHSP award can be allocated toward personnel costs These costs include employees contractors overtime and backfill For FY 2010 LE SHSP the 25 Planning requirement continues to be removed Applicants will have 60 calendar days to submit completed FY2010 applications Application project submissions must align with the State LE SHSP Priorities and the FY2010 Investment Justification milestones as submitted in Ohio s application to U S DHS If applying for training and exercise activities Training and Exercise Pre Approval forms must be submitted Environmental and Historical Preservation EHP Review forms have been updated and must be completed and submitted with projects as applicable per this guidance Quarterly reporting will be conducted for all FY2010 LE HSGP sub grants FY2010 LE SHSP funds may be utilized for sustaining costs of equipment purchased with previous fiscal years LE SHSP funds through the performance period of the FY2010 LE SHSP grant Further detail on this eligibility can be obtained through FEMA s Information Bulletin 336 November 2009 FY2010 LE SHSP Page 2 of 36 December 2010 14752 PROGRAM SUMMARY I HSGP Program Timeline The FY2010 HSGP was released by DHS for state applications in December 2009 States wer
24. the plate matches the image and then follow established procedures to check LEADS NCIC b Ensure equipment is functioning properly c Notification After receiving a valid hit through NCIC the dispatcher will dispatch the closest available officer to intercept the vehicle The officer will be notified of the reason for the hit that the dispatch is a result of the APR e g radio signal such as Possible APR Sig 75 or Confirmed APR Sig 75 and that the hit has been verified through NCIC d Verification of Hit If for any reason the APR hit cannot be verified http web DPSPolicies ASU ViewPolicy asp Psipgagitch amp Pid OSP 103 29 7 13 2012 ODPS Policy and Procedure Management OSP 103 29 Page 2 of 3 through NCIC the vehicle is not to be stopped based solely on the APR If the dispatcher cannot read the digital image sufficiently to verify the license plate number and state an officer may be dispatched to intercept the vehicle however the intercepting officer must first verify the hit through NCIC prior to stopping the vehicle e Traffic Stop The officer intercepts and stops the vehicle f Turnpike Gate and Parking Facility Personnel If an officer is Unavailable to immediately intercept a valid hit the dispatcher may notify additional personnel to be on the look out for the suspect vehicle Ability to identify the vehicle reason for the hit and known direction of travel are circumstances tha
25. to the project please leave the field blank This memo is intended to be completed electronically Please contact GPD EHP for a version of this memo that is suitable for printing and completing by hand A PROJECT INFORMATION Grant Program Name Grant Award Number Project Type Check all that apply I Physical security enhancements i e installation of fencing cameras TWIC readers bollards motion detection systems x ray machines lighting etc New installation construction renovation i e emergency operations centers docks piers security guard buildings etc Renovations upgrades modifications to structures 50 years old or older Communication towers related equipment and equipment shelters Other ground disturbing activities i e trenching excavation etc Treining and exercises Purchase of equipment specify 3E IC TEST ogg Other specify Grantee Name State County Agency Subgrantee Project Title Fiscal Year B PROJECT DESCRIPTION LOCATION The following information will be required in order to complete a review for each project type If multiple project types describe the same project i e physical security enhancements AND renovations of structures 50 years old or older AND other ground disturbing activities it is not necessary to repeat information please make a note to refer back to the previous entry Project Type Physical security enhancements i e installation of fenci
26. you have questions regarding eligibility during the developmental stages of your training project proposal please contact Cathy Deck WMD Training Officer at 614 889 7168 Phil Johnson Training Supervisor at 614 799 3680 or Lisa Jones Training Officer at 614 799 3824 Allowable FY2010 SHSP training activities as they pertain to the State Investment Justification include e Costs to develop deliver and evaluate training to include costs related to administering the training planning scheduling facilities materials and supplies reproduction of materials and equipment e Overtime and backfill costs associated with attendance at DHS sponsored and or approved training courses and programs e Costs associated with the certification and recertification of instructors e Travel costs e g airfare mileage per diem hotel for personnel attending approved training e Hiring of full or part time staff or contractors consultants Full or part time staff may be hired to support training related activities Payment of salaries and fringe benefits must be in accordance with the policies of the local government EXERCISE All exercise activities supported by FY2010 LE SHSP must be DHS Homeland Security Exercise and Evaluation Program HSEEP compliant and PRE APPROVED by the Ohio EMA Applicants must obtain approval in writing email or memorandum prior to encumbering any expenses If you have questions regarding eligibility during the dev
27. 0 reads a license plate number that matches a Hot List file officers are alerted immediately The alert communicates the nature of the crime or infraction associated with the plate so officers understand the risks associated with the situation before ever getting out of the car and can prepare for safe interdiction Real Time Technology of the Mobile Plate Hunter 900 ALPR System Real time technology of the MPH 900 greatly increases the odds of resolving issues and in severe situations can be the difference between life and death Our dvanced License Plate Reader system e Captures up to 1 800 license plate reads per minute day or night accurately recognizing plates from all 50 states Canada Mexico and many Arabic characters e Processes parked and moving vehicles across up to 4 lanes of traffic day or night in any weather e Transit speed up to150mph 241kph can be easily managed by our License Plate Reader system It exceeds the normal speed of vehicles through the pathway due to pathway infrastructure limitations e Allows officers to update Hot Lists manually at any time and also query them for new tags that may match a recently captured vehicle Alerts officers within milliseconds if a vehicle is suspect e The ALPR translates a digital image into data checks the information against an onboard hot list and returns an alarm back to the operator in milliseconds for appropriate interdiction e Hot Lists can be updated manuall
28. 077 0 1 MBE Flag N Y Distribution Lines GL ChartFlelds 1 Amount GL Unit 19 528 00 STATE 8310 View PO Receiver Associate Receiver s ALI Department Program Grant Pr Serv Loc Report 769631 DPS800001 41808 DPSFA025 534501 1 a e Line Distribute by item Description Quantity UOM Unit Price Extended Amount 2 Quantity 2 YR REPAIR SRV 5 0000 EA 954 40000 4 772 00 Ship SpeedChart ADVANTAGE Har Use One Asset D P003926 Force Price hitps fin oaks ohio gov pse FNPRD EMPLOYEE ERP c ENTER_VOUCHER_INFORMATION VCH 1 30 2012 14817 14818 Voucher Entry Page 2 of 2 is m Redistribute by percentage Received Date View PO Receiver Associate Receiver s Term Contract ID 73077 0 1 MBE Flag N Y Distribution Lines Customize Find View All BB First Als ora Last GL ChartFields 1 Amount GLUnit Fund Account ALI Department Program GrantPrj Serv Loc Reportir 1 4 772 00 STATE 7036 526602 764321 DPS285000 41408 https fin oaks ohio gov psc FNPRD EMPLOYEE ERP AGS IER VOUCHER INFORMATION VCH 1 30 2012 14820 Q MOTOROLA INVOICE Mr ged MOTOROLA SOLUTIONS INC 1301 E Algonquin Road TOTAL INVOICE AMOUNT 24 300 00 Schaumburg iL 60196 MOTOROLAINVOICE NUMBER 19878646 INVOICE DATE 01 Visit our website at www motorola com PAYMENT DUE 02 17 2012 CUSTOMER ACCOUNT NUMBER 1036374479 0002 PURCHASE ORDER DATE 01 10 2012 YOUR Pos DPSOT 000003
29. 6028 een 568 el TO OHIO PUBLIC SAFETY DEPT OF sHipTO OHIO PUBLIC SAFETY DEPT OF JIM BURTON DISTB SVCS 20761809 1583 ALUM CREEK DR COLUMBUS OH 43209 For questions concerning this invoice please contact Motorola at 1 888 567 7347 P 0 BOX 182081 FED El HB L COLUMBUS OH 43218 s 00031 00019 00016 Payment Terms N Sales Order Nip Ultimate D sti DAYS FROM INVOICE DATE Motorola solutions ne Federal Tax id 361115800 Invoice Detail Item Model Number ty Description Unit Price Amount 1 H1BUCH9PW7 N 5 PORTABLE ASTRO DIGITAL XTS5000 764 870MHZ 1 3W 100 1 979 80 9 899 00 SERIAL NUMBERS 721CNB0064 through 721CNB0068 la 0806 5 ADD SOFTWARE ASTRO DIGITAL CAI OPE 412 00 2 060 00 ib H38 5 ADD SMARTZONE SYSTEM SOFTWARE 1 200 00 6 000 00 lc 0361 5 ENH PROJECT 25 9600 BAUD TRUNKING 240 00 1 200 60 dd H4 5 ENH ENHANCED PTT ID DISPLAY 60 00 300 00 le 044 5 ADD RF ANTENNA SWITCH NTN8327 8 00 40 00 Tc 0768 5 AOD ALTERNATE DISPLAY LABEL 0 00 0 00 1g 058 5 ENH 2 YEAR ENCRYPTED REPAIR SERYICE ADVANTAGE 97 00 485 00 1h 0159 5 ADD XTS50D0 UCM HARDWARE ENCRADI IO acw i cese xe 120 00 600 00 11 0625 5 ADD DES OES XL OES OFB ENCRYBIA 2 OR BE ped 479 20 2 396 00 1 H869 5 ADD MULTIKEY nd ento v 264 00 1 320 00 X E Swill be pa br Ai 528 00 this invoted A Mp S E is for meiden tnat by Grant A02 1 LU ML M lr o o dida bt db De a a e e a M M M INVOICE NUMBER CUSTOMER ACCOUNT NUM
30. 8 OSHP GHQ Radio Shop 614 387 2997 14834 ELSAG 8 Effected Units Central Region District6 Trooper Matthew Ruth 946 CP D6 SP 1524 Tahoe Northwest Region Districts 1 amp 2 Trooper Ryan Stewart 957 CP D1 SP 1440 Tahoe Trooper Shane Morrow 325 CP D2 SP 1971 Tahoe Southeast Region Districts 7 amp 9 Trooper Bruce Maclaine 825 CP D7 SP 1362 Tahoe Trooper SP0883 Tahoe installed at C l Southwest Region District 8 Trooper Scott Foxx 1235 CP D8 SP 759 Tahoe Northeast Region Districts 3 4 amp 10 Sergeant Terry Helton 999 CP DHQ3 SP 684 CVPI due to mileage 126k of the vehicle we would prefer to have the LPR installed on his Tahoe when released by Fleet Manager Zwayer D3 New SP0906 Tahoe Sergeant Timothy Timberlake 140 CP DHO4 SP 1644 Tahoe 14835 G12000017 1 15 2012 G12000011 2 16 2012 G12000014 3 20 2012 G12000012 3 20 2012 G12000018 5 16 2012 G12000013 3 20 2012 G12000016 4 09 2012 G12000015 3 20 2012 14836 From Frient Heather Sent Wednesday July 25 2012 12 30 PM To Proud Tracy Baron Richard Subject RE ALPR Data Ok thanks Heather R Frient Assistant Chief Legal Counsel Ohio Department of Public Safety 1970 W Broad Street Suite 531 Columbus Ohio 43223 614 466 7014 ext 2 From Proud Tracy Sent Wednesday July 25 2012 11 49 AM To Frient Heather Baron Richard Subject RE ALPR Data Hi Heathe
31. 894 or dawinn dps state oh us Compliance with Federal Laws and Regulations Civil Rights Grantees are required to comply with Federal civil rights laws and regulations as a condition for receipt of Federal funds Specifically the grantee is required to comply with the following e Title VI of the Civil Rights Act of 1964 as amended 42 U S C 2000 et seq e Section 504 of the Rehabilitation Act of 1973 as amended 29 U S C 794 FY2010 LE SHSP Page 20 of 36 December 2010 14770 e Title IX of the Education Amendments of 1972 as amended 20 U S C 1681 et seq e The Age Discrimination Act of 1975 as amended 20 U S C 6101 et seq Energy Conservation None of the funds made available shall be used in contravention of the Federal buildings performance and reporting requirements of Executive Order 13123 part 3 of title V of the National Energy Conservation Policy Act 42 USC 8251 et Seq or subtitle A of title I of the Energy Policy Act of 2005 including the amendments made thereby None of the funds made available shall be used in contravention of section 303 of the Energy Policy Act of 1992 42 USC13212 Environmental and Historic Preservation EHP Compliance LE SHSP funded activities must comply with various Federal laws including National Environmental Policy Act National Historic Preservation Act Endangered Species Act and Executive Orders on Floodplains 11988 Wetlands 11990 and Environmental Justice 12898
32. A EGMS Online Reimbursement Request Approval The following reimbursement request has been approved by Ohio EMA Reimbursement Request ID 3644 Your EFT Should Reference Request ID EGMS 3644 Grant Name Ohio State Dept of Homeland Security FYO8 State Homeland Security Grant Program Grant Year 2008 Grant Type SHSP State Submission Date Time 11 09 2011 09 06 AM This is an automated email SEMA Approve Request 14803 14804 808T 1 State of Ohio intrastate Payment Voucher AR Item ID DEPARTMENT OF PUBLIC SAFETY BR Billing Date 2876 Ww BROAD ST Total Amount COLUMBUS OH 43223 M mp rennes s me is m gum cn mene UN Agency Service Description 1 ISTY Entry Reason GRTES Santry Reason Descr S curityt Grants User D amp te2 No A Invoice Buyer Agency Service Locatien Project LReporring peso DES Dept o Publio Safety Colimbus O0H 43223 payment for goods or services as specified under E C 131 34 important It is hereby certified that this decumens represents billing or and of the Office of Budget and Man amp gehent 14806 Ohio Homeland Security Grant Reimbursement Form AR Hem ID OHS Grant fi DPSFA025 Date of Request Grant Program FY08 SHSP 493 Date Submitted z 28 2 Voucher or Invoice or 00501379 14941500 00501021 13878646 01 26 12 19 528 00 168 943 006
33. B orPuauicsarery Ohio Emergency Management Agency Ted Strickland Governor Thomas J Stickrath Director Nancy J Dragani Executive Director Law Enforcement State Homeland Security Program LE SHSP Formerly the Law Enforcement Terrorism Prevention Program LETPP FY 2010 Regional Program Guidance and Application Package December 2010 14749 TABLE of CONTENTS Introduction soe pem it no eL ee page Significant Changes and Items in Regional Guidance for FY2010 a aa0aaaaaa00aa aaa page 2 PROPER eign esa os cada ae page 3 I ISGP Propiaim Enel 5e a Be Ee a duse tee a page 3 II State Investment Strategy and Funding Priorities page3 I Ehsible A A ee een page 4 e Regional Law Enforcement Advisory Groups page 4 IV Regional Award AllocatiOS cacao cacaconocanocononnnncncanonennnnns ronca page 5 Ve NIMS Compliance 210 0 ta ar de de o era eae page 6 VI Investment Areas and Eligible Program Activities page 6 Stale PROM AAA a a ent C eee d d s ag alt page 6 e Alignment with Plans and Guidance page 8 e Allowable Program A nn PAGE 8 s Personne COSS shore T nor e checa uL eerta fis ete Le cometer c ete d page 13 Unauthorized Prosram Expenditures e warn en ette page 15 Potential Future Cash Match Requirements nn page 15 Grant Application Information a page 16 VI Priorities and Projects 2 an es een page 16 VIH Application Form Summars a orrn nna page 16 e Application Submission and Deadlines
34. BER PAYMENT RUE 13878646 1036374479 0002 02 17 2012 peer Please put your Invoice Number and your Customer Account Number mm Tem mM M on your check far prompt processing Send Payment To OHIO PUBLIC SAFETY DEPT OF MOTOROLA P 0 BOX 182081 MOTOROLA SOLUTIONS INC COLUMBUS 0H 43218 13108 COLLECTIONS CENTER DRIVE CHICAGO 11 60693 0103000704050406 1036374479 0092 0000 011818 0062430000 03 14821 14822 Lill Sales Order N m Q MOTOROLA INVOICE deptos uu MOTOROLA SOLUTIONS INC 3 1301 E Algonquin Road TOTAL INVOICE AMOUNT 24 400 00 Schaumburg IL 60196 MOTOROLA INVOICE NUMBER 13878646 INVOICE DATE 01 18 2012 Visit our website at www motorola com PAYMENT DUE 02 17 2012 CUSTOMER ACCOUNT NUMBER 1036374479 0002 PURCHASE ORDER DATE 01 10 2012 YOUR Bod DPSO1 0000036028 OHIO PUBLIC SAFETY DEPT OF BILL TO OHIO PUBLIC SAFETY DEPT OF 15 AN JIM BURTON DiSTB SVCS 20761809 P 0 BOX 182081 i 1583 ALUM CREEK DR COLUMBUS OH 43218 COLUMBUS OH 43209 For questions concerning this Invoice please contact Motorola at 1 888 567 7347 00032 00019 00016 Payment Termsz NET Motorola Solutions seg Ultimate Destinat Invoice Detail Continued Unit Price Amount Item Model Number Qty Description SUBTOTAL 24 300 00 Carrier FEDERAL EXPRESS GROUND PLEASE PAY THIS AMOUNT PAYMENT DUE 02 17 2012 24 300 00 IM2A 14823 14824 Burton Jame
35. DC DC converter with output cable 412165 Opus power supply cable and network cable MPH Software software installation and operation manual are on CDs o Cartography East 2 3 o Car System 5 6 0 Garmin model GPS18xUSB GPS antenna via USB 14829 ELSAG License Plate Reader 4 Installation Hardware Considerations Based on input from the manufacturer the current installation is both cameras on the roof towards the rear of the Tahoe facing forward 25mm Lens on the left 16mm lens on the right i Cameras The manufacturer suggests using the magnetic assembly to attach the cameras to the roof This requires removing the supplied Crown Vic hook from between the three magnets and the camera adjustment bracket Considering the contour of the Tahoe roof we observed less than 100 magnet to roof contact when placing the cameras towards the outside edges of the roof We opted to explore utilizing the Crown Vic hook and secure it to the Tahoe rain gutter using galvanized metal screws minimum 10 i e Nylon spacers were added inside the hook channel to avoid compression of the i metal or possibly stainless steel nuts e Channel was pre drilled to a diameter larger than the screw threads Tahoe rain gutter was pre drilled to a diameter slightly smaller than screw shaft This resulted in less contact area for the i magnets but left the assembly feeling more d secure The location chosen was approximately 2 inche
36. DHS are not subject to appeal Any equipment purchased with grant funding shall when practical be prominently marked as follows Purchased with funds provided by the U S Department of Homeland Security It is recognized that not every individual item can be labeled as such If the purchased equipment is maintained in bulk storage e g in a packing container the grant recipient may label the applicable container s with the above statement as opposed to labeling each and every item Labeling should not be intrusive to the piece of equipment and must not include the DHS logo CBRNE Detection Equipment For the FY2010 LE SHSP no more than 3096 of the total regional award excluding NBI funds may be used toward the CBRNE detection priority Any CBRNE detection equipment purchases must be made in direct support of a law enforcement agency and must demonstrate a nexus to intelligence and information sharing e g Bomb Squad members trained as TLOs etc OHS will submit all regional CBRNE equipment requests to the appropriate statewide Technical Advisory Committee TAC for review and approval This will help to support coordination with other regions and avoid duplication of efforts within the region It is only after this process that equipment will be approved for purchase The region must receive approval for the item in writing email or memorandum from Ohio EMA s Grants Branch This approval must take place prior to any encumbrance
37. E Seis H Equipment Inter porabla Bridpo Video H y l Agoncy i Communications Yeleconleraneing f jreisilnnsen ore Video Communications emnes Equipment a j i E vaga BE iGovemment iEquipmont ilaloroperauie fadi Mobila 1Agonoy mmunica ons DY jGoverment i quipmenl Interoperabia iBridge Video Agency i Communications D8 Govoamen Equipment Jintacoperabio iRadio Mobile Communications Equipmont s whe es i Pleasa upload Por Coples of invoices for his reimbursement requast Upload Invoice irri Notes for file being uploaded Upload History for ID 4698 Dato Uploaded By 28 Fab 12 Jim Burton Attachment Notes Delete 4698 1689 MARGS radios for OSHP 2 20 12 pdt x Alternatively you may send paper coples of invoices to the fallowing address Ohio EMA Grants Branch 2855 Wesi Dublin Granville Road Columbus Ohio 43235 2 28 2012 14809 14810 118p1 OHS OAKS Voucher Expenditure Report Fun ation Progra Account a Voucher jAccoun ng Posting are bal mex Distribution Line Problem Explaination or Line m Code Ib iege Invoice ID D Date E Merchandise Amount AR hem ID Y or N ae usse ren Doer 41808 539402 EJHEI 501379 JELSAS NORTH SEAT KANRA 1 IN DPSEAO2S 8310 769631 41808 534501 Feenr ispaeg masia ovn euis T man 2012 s sonar MOTOROLA SOLUTIONE IC us RIS
38. General use software for basic word processing graphics spreadsheets etc General use computers and related equipment used for day to day office work not associated with homeland security General use vehicles Registration Insurance Licensing and other fees not otherwise specifically allowed in the AEL Weapons systems and ammunition Equipment not in accordance with the FY2010 SHSP Authorized Equipment List AEL Grant funds may not supplant previously budgeted funds meant to accomplish the same tasks activities purchases and or expenses Also grant funds will not be used to pay for Indirect Costs Grant funds may not be used as a source of matching funds for other state or federal grant programs Additionally LE SHSP grant funds may not be transferred to cover costs within the other HSGP grant programs non LE SHSP CCP LETPP UASI Operation Stonegarden or MMRS or another separate state or federal grant program Potential Future Cash Match Requirements Grantees are not required to engage in cash or in kind match for FY2010 HSGP funds However there is the potential for future grant programs to be impacted by cash match requirements Accordingly grantees should anticipate and plan for future homeland security programs to potentially require cash or in kind matches at cost share levels comparable to other FEMA administered grant programs FY2010 LE SHSP Page 15 of 36 December 2010 14765 GRANT APPLICATIO
39. N INFORMATION VH Priorities and Projects Grant applications will consist of a series of Projects designed to directly support each of the LE SHSP priorities and the State s FY2010 Investment Justification Initiative for Enhancing Intelligence Fusion and Information Sharing Capabilities A project is a specific accomplishment of a task such as the purchase of equipment or completion of training that fulfills a clearly defined capability gap need The applicant must complete a minimum of one separate project per priority that explains how the project will help to achieve the applicable milestones for that priority milestones can be found on page 9 of this guidance One project may contain the various elements of Planning Equipment Training and Exercise as necessary to complete the project VIII Application Form Summary Application Submission and Deadlines Grant Agreements and Assurances with original signature must be mailed to Ohio EMA and must be postmarked by February 2 2010 Grant Agreements Assurances not postmarked by that date time will not be guaranteed timely review approval and or funding Grant Agreements Assurances must be mailed or hand delivered to the Ohio EMA Preparedness Grants Branch 2855 W Dublin Granville Rd Columbus Ohio 43235 For FY 2010 SHSP all grant application and management beyond the Grant Agreement and Assurances will be conducted using Ohio s Electronic Grant Management System EGMS Sub grant
40. NI TIL O IA CAS ET ei AMANTI AD TO NA MN KURIER SH ee invalce Lines Line Distribute by item Description Quantity UOM Unit Price Extended Amount 1 Quantity MOBILE LICENSE PLATE 8 0000 EA 16 350 00000 130 800 00 Ship SpeedChart READERS T o Use One Asset ID P003704 Force Price im m Recelved Date Term Contract ID 800067 MBE Flag N View PO Recelver Associate Receiver s v Distribution Lines Customize Find View AN BB First la or A Last GL ChartFields 1 Amount GLUnit Fund Account AH Department Program GrantiPr ServLoc Reporti 1 130 800 00 STATE 8310 539402 769631 DPS800001 4180B DPSFA025 Line Distribute by Item Description Quantity BOM Unit Price Extended Amount 2 Quantity MOBILE LICENSE PLATE 8 0000 EA 975 00000 7 800 00 Ship SpeedChart NAS o i Use One Asset ID P003704 Force Price ittpsz fin oaks ohio gov psc FNPRD EMPLOYEE ERP c ENTER VOUCHER INFORMATION VCH 10 13 2011 14797 14798 voucher Entry Page 2 of IB Bs sci by porcontooe ee Term Contract ID 800067 z MBE Flag N View PO Receiver Associate Receiver s v Distribution Lines Customize Find View All BA First of 1 UE Last GL ChartFlelds 1 Amount GLUnit Fund Account Au Department Program Grant Pr Servioc Reporti 1 7 800 00 STATE 8310 539402 769631 DPS800001 4180B DPSFA025 Summary Invoice Information Payments Voucher Attributes Error Summary ittps fin oaks ohio gov
41. Requested LE SHP grants funds should then be prioritized to target and address these gaps and the results of this gap analysis should be included in grant applications for any fusion center funding All efforts should be made to address gaps that are identified by taking advantage of the service deliveries made available through the joint US DHS and Department of Justice Fusion DOJ Process Technical Assistance Program In 2010 all fusion center employees are expected to complete the online 28 CFR Part 23 certification training made available though this program FY2010 LE SHSP grant funds may not be used to support fusion center related initiatives unless the fusion center is able to certify that privacy and civil rights civil liberties CR CL protections are in place that are determined to be at least as comprehensive as the SE Privacy Guidelines by the ISE Privacy Guidelines Committee PGC within 6 months of the award date on this FY2010 award If these protections have not been submitted for review and on file with the ISE PGC LE SHSP grants funds may only be leveraged to support the development and or completion of the fusion center s privacy protections requirements State and local LE SHSP applications must align with terrorism prevention investment area of Enhancing Intelligence Fusion and Information Sharing Capabilities to be eligible for funding III Eligible Applicants Only applicants who are designated representatives of a home
42. ations s Equipment aaa in leads lA Agency 1 Qammunications Tete felmntrs ect MOSES 4e gUment M i D4 Govaeament l qupmeni Interoperable doo Video 3a jAtiency Communications Teleconfarencing CH o Serres ST MS l l D8 JGovommornt feuis interoperabil Bridge Video jAgoncy Commualcetlons Teleconlorencing Vos Cus et De Govemmont Equipment empero Raia Mobile Agenoy Communkcatons i 07 Govemment Equipment Finteroperehle Bridge Video i 0 00 Fully i Conmunketlons Telecan ferencing H reanbyrsedn i Euipment Hnteropgroble Radio Moblie n Communications i 1 2o Equipment ms Please upload Por copies of involces for this relmbursemant request Upload Invoice Notes for flle being uploaded Upload History for iD 3644 Dato Uploaded By Attachment Notes Deloto 03 Nov 11 dim Burton 3644 109 ALPRs 11 9 11 pf X Alternalively you may send paper copies of Invoices to the following address Obio EMA Grants Branch 2855 West Dubtin Granvilla Road Columbus Ohio 43235 https ema state oh us oemagrants secure grantee_reimbursement_item cfm requestid 36 11 3 2011 14793 14794 OHS OAKS Voucher Expenditure Report a ASAS one one vmm BD nen gt r esee antem e Samat 1D Code Line Item ra Codef Origi Template Invoice ID Date Date Date Date Year ID Name ID r Merchandise Amount
43. blic works and industrial and public health infrastructures While this information is subject to requests made pursuant to the Freedom of Information Act 5 U S C 8552 all determinations concerning the release of information of this nature are made on a case by case basis and may likely fall within one or more of the available exemptions under the Act Information provided under the Project Descriptions is considered to be a security record and thus is not public record as per Ohio Revised Code 149 43 The other application forms and information submitted with this grant application is not and is considered public record The region should consult their respective legal offices for more information on the applicability of ORC 149 43 Protected Critical Infrastructure Information PCII The PCII Program established pursuant to the Critical Infrastructure Information Act of 2002 Public Law 107 296 CII Act created a new framework which enables State and local jurisdictions and members of the private sector to voluntarily submit sensitive information regarding critical infrastructure to DHS The Act also provides statutory protection for voluntarily shared CH from public disclosure and civil litigation If validated as PCII these documents can only be shared with authorized users who agree to safeguard the information OHS encourages all grantees to participate in the PCII program For more information please contact David Winn at 614 644 3
44. cable Travel expenses to the extent the payment for such services is in accordance with the policies of the local unit s of government e Meeting related expenses IAW with OMB Circular A 87 and 44 CFR associated with Regional Law Enforcement Advisory Group to discuss local homeland strategy implementation and or grant program management e Acquisition of authorized office equipment including personal computers laptop computers printers LCD projectors and other equipment or software which is required to support the implementation of the FY2010 LE SHSP and only when no such equipment is currently available to accomplish the task e Recurring fees charges associated with authorized office equipment such as cell phones faxes etc this does not pertain to response equipment purchased under the eligible equipment program category and e Leasing and or renting of office space for newly hired personnel who will administer the programs within FY2010 LE SHSP or for personnel currently being paid with LETPP funds for grant administration and will now be responsible to additionally administer FY2010 LE SHSP funding Personnel Costs In order for Ohio to meet the requirements of the Personnel Reimbursement for Intelligence Cooperation and Enhancement PRICE of Homeland Security Act Public Law 110 412 all regional personnel and personnel related costs are allowed up to 35 percent of FY2010 LE SHSP without time limitation placed on the peri
45. cant s NIMSCAST is complete and any open corrective action plans are being addressed Ol The Applicant is not required to complete a National Incident Management System Compliance Assistance Support Tool NIMSCAST The Applicant has established a training program that ensures the requisite NIMS ICS training for personnel with a role in emergency response or incident management The Applicant also has established the necessary policies and procedures to execute any responsibilities assigned in a state or local emergency operations plan The Applicant hereby certifies that the tasks necessary to address implementation of NIMS requirements in accordance with FY09 NEMS guidance have been accomplished and as such the Applicant has satisfied the NIMS compliance conditions that are a prerequisite to receipt of FY2010 grant funds Grant Signatory signature Date Please refer to the Ohio NIMS Implementation Guidance is available at http ema ohio gov NimsGuidance aspx for additional detail regarding NIMS compliance requirements I Y2010 LE SHSP Page 27 of 36 December 2010 14777 Form 6 EHP Review ENVIRONMENTAL and HISTORIC PRESERVATION SCREENING MEMO EHPSM This memo should be attached to all project information sent to the Grant Programs Directorate GPD for an environmental and historic preservation EHP regulatory compliance review Please complete sections A D of this memo as applicable When questions are not applicable
46. cy Ohio EMA serves as the State Administering Agency SAA and is responsible for subsequent use of LE SHSP grant funds but will continue to coordinate with Ohio Homeland Security OHS regarding program implementation FY2010 LE SHSP Page 1 of 36 December 2010 14751 SIGNIFICANT CHANGES to REGIONAL GUIDANCE for FY2010 FY2010 LE SHSP grant funds may not be used to support fusion center related initiatives unless the fusion center is able to certify that privacy and civil rights civil liberties CR CL protections are in place that are determined to be at least as comprehensive as the SE Privacy Guidelines by the ISE Privacy Guidelines Committee PGC within 6 months of the award date on this FY2010 award If these protections have not been submitted for review and on file with the ISE PGC LE SHSP grants funds may only be leveraged to support the development and or completion of the fusion center s privacy protections requirements see pages 3 and 4 A fifth statewide priority for CBRNE Detection was added to the LE SHSP see page 10 SIGNIFICANT CONTINUING ITEMS in REGIONAL GUIDANCE Ohio EMA s Electronic Grants Management System will continue to be the sole mechanism for application management and payment of the FY2010 LE SHSP In order for Ohio to meet the requirements of the Personnel Reimbursement for Intelligence Cooperation and Enhancement PRICE of Homeland Security Act Public Law 110 412 PRICE Act statewide the
47. dinate and schedule their exercise activities and obtain a memorandum prior to encumbering any exercise related expenses or beginning any exercise planning activities If you have questions regarding eligibility during the developmental stages of your exercise project proposal please contact Darren Price Exercise Program Manager at 614 799 3660 or via e mail deprice dps state oh us ADMINISTRATION These costs are specifically attributed to the management and administration of the FY2010 award The grant recipient may budget up to but not to exceed 5 of its total FY2010 LE SHSP grant award to cover the recipients administrative costs Indirect costs are NOT considered administrative costs and are not permitted under the FY2010 SHSP grant The allowable costs specifically include the following e Hiring of full time or part time staff or contractors to include but not limited to completing pre grant application Budget Worksheets and Program Narrative initiating documenting and tracking grant expenditures inventorying equipment purchases producing or completing required grant reports such as the Request for Cash Encumbrance Report and federally required ISIP and BSIR FY2010 LE SHSP Page 12 of 36 December 2010 14762 e Overtime and backfill costs related to accomplishing allowed administrative tasks only to the extent the payment for such services is in accordance with the policies of the local unit s of government e Appli
48. e directed to develop and submit their respective grant applications on or before April 19 2010 The application included an FY2010 HSGP Investment Justification with reference to Ohio s State Homeland Security Strategy DHS completed its review of the state applications and announced on July 15 2010 the confirmed funding amount each state would receive under the FY2010 grant DHS issued the state s federal grant award on September 17 2010 At that time the state had 45 calendar days to obligate and report to DHS our FY2010 SHSP funding allocations to local units of government As such by the December 2 2010 deadline Ohio EMA reported its FY2010 SHSP local funding allocations by submitting an Initial Strategy Implementation Plan ISIP on the federal Grants Reporting Tool GRT II State Investment Strategy and Funding Priorities The LE SHSP is an important part of Ohio s larger coordinated effort to strengthen homeland security preparedness and terrorism prevention The LE SHSP will implement objectives addressed in Ohio s FY010 Investment Justification As the State Administering Agency the Ohio EMA expects our State local and private partners to be familiar with the state preparedness architecture and to incorporate elements of this architecture into their counter terrorism planning operations and capability building efforts Successful regional collaboration allows for a multi jurisdictional and multidisciplinary approach to b
49. e Approval State of Ohio FY 2010 Homeland Security Grant Training Pre Approval Form Primary Jurisdiction Training Coordinator Name Title Phone Participating jurisdictions in addition to primary 1 Is this a DHS Approved Course yes no Tf yes please list course number 2 Course Description If a draft agenda exists please attach 3 Who will be instructing the training 4 Requested training dates and location 5 Number of estimated training participants and discipline Submission of Forms If training costs are being budgeted this form must be completed and submitted with the county s 2010 State Homeland Security Program SHSP grant application Anticipated training expenses must be included on the budget detail worksheet Form 6 Office Use Only Date Received Date Reviewed Date Notified Approved Disapproved m FY2010 LE SHSP Page 34 of 36 December 2010 14784 Form 9 Exercise Pre Approval Primary Region Select Region Date Exercise Coordinator Name Title Phone 1 Previous Exercise Program Participation by the Region FY2003 Homeland Security Grant Exercise Program FY2004 Homeland Security Grant Exercise Program FY2005 Homeland Security Grant Exercise Program _ FY2006 Homeland Security Grant Exercise Program FY2007 Homeland Security Grant Exercise Program _ FY2008 Homeland Security Grant Exercise Program FY2009 Homeland Security Grant Exerci
50. e oh us e Andrew Stefanik LE SHSP Coordinator 614 752 5560 or via ajstefanik dps state oh us For State Homeland Security Strategy and Other Planning inquiries contact e Tracy Proud Senior Strategic Planner 614 644 3886 or via tproud dps state oh us e Melinda Craig Strategic Planner 614 644 7940 or via mscraig dps state oh us For Exercise Program needs contact e Darren Price Exercise Program Manager 614 799 3690 or via deprice dps state oh us For Training Program needs contact e Phil Johnson Training amp Exercise Branch Chief 614 799 3680 or via priohnson dps state oh us e Cathy Deck WMD Training Officer 614 889 7168 or via cdeck dps state oh us e Lisa Jones Training Officer 614 799 3824 or via liones dps state ch us For Grant Management inquiries contact e Andrew Elder Grants Branch Chief 614 889 7178 or via aelder dps state oh us FY2010 LE SHSP Page 22 of 36 December 2010 _ 14772 FORMS for APPLICATION Form 1 Summary of Projects Costs FY 2010 Law Enforcement State Homeland Security Program Application Checklist completed 1 This form FY2010 Law Enforcement State Homeland Security Program LE SHSP Summary of Projects Costs 2 EGMS User Information Sheet C 3 Contact Information Sheet 4 Regional Law Enforcement Advisory Group membership LC 5 NIMS Compliance Information 6 O7 18 EHP Review Form if applicable Travel Pre Approval For
51. e use of the intended recipient and may contain confidential or privileged information Any unauthorized review use disclosure or distribution of such information is prohibited If you have received this message in error please contact the sender and delete all copies of the original message 14845 From Schambs Timothy Sent Friday January 27 2012 12 06 PM To Root Timothy A Zupanc Rudolph Proud Tracy Cc Stefanik Andrew Subject ALPRT Progress Thank you for assisting in this very important process to create an effective operational ALPRT Network for the State of Ohio This is truly a team effort and involves many partnerships We are moving forward and are getting down to the brass tacks if you will We are bringing the decision makers together which includes the BMV LEADS amp the 8 OHS Regions along with the Attorney General s office They continue to look to the SAIC OHS amp DPS for direction and assistance to coordinate and facilitate these meetings We continue to emphasize the outline we have been given to follow when asked questions about ALPRT and allow them to make their own decisions would like to share the following with you and get your feedback if possible Ms Whitton approached me on Monday at the ALPRT meeting and she advised that she was still not aware if the SAIC wanted access to the data the tri state region is collecting know her original request was emailed up the chain and apparently s
52. e victim Region 5 iLincs program linking multiple LE Agencies together through not only instant messaging communication but may also search databases of wanted persons Hope this helps By the way attended the CJIS Meeting and they demoed facial recognition and are looking to use photos from the BMV ODRC and eSORN Testing is ongoing Thanks Andrew Stefanik LE SHSP Coordinator Ohio Homeland Security 1970 West Broad Street Columbus Ohio 43223 614 752 5560 Office 440 227 8047 Cell aistefanik dps state oh us From Proud Tracy Sent Wednesday April 04 2012 10 07 AM To Stefanik Andrew Subject Grant Question Hi Andrew We ve had an inquiry from the National Governor s Association about the grants Could you please send me a couple of Ohio s best success stories related to the grant funding Thanks Tracy Tracy Proud 14839 Chief of Staff Ohio Homeland Security 1970 West Broad Street 422 Columbus OH 43223 614 644 3886 CONFIDENTIALITY NOTICE This message including any attachments is for the sole use of the intended recipient and may contain confidential or privileged information Any unauthorized review use disclosure or distribution of such information is prohibited If you have received this message in error please contact the sender and delete all copies of the original message 14840 From Proud Tracy Sent Thursday February 23 2012 2 41 PM To Frient H
53. eather Burton James Zupanc Rudolph Subject RE Access to Region 6 LPR database Hi Heather Jim Burton should be included as well Rudy or whomever he would like to attend in order to provide you with the details on specifically what the SAIC will be doing with the ALPR info I will try to be there as well Thanks Tracy Tracy Proud Chief of Staff Ohio Homeland Security 1970 West Broad Street 422 Columbus OH 43223 614 644 3886 CONFIDENTIALITY NOTICE This message including any attachments is for the sole use of the intended recipient and may contain confidential or privileged information Any unauthorized review use disclosure or distribution of such information is prohibited If you have received this message in error please contact the sender and delete all copies of the original message From Frient Heather Sent Thursday February 23 2012 2 09 PM To Burton James Proud Tracy Zupanc Rudolph Subject RE Access to Region 6 LPR database Hello Ihave taken a few OHS MOUs off Hogan s plate he s inundated right now with other MOUs general DPS contracts and HR matters This is one of the MOUs said would review have several questions regarding the terms plus a couple of comments e g we can t indemnify or release anyone per Ohio constitution Which one of you should sit down with to go over my questions also wanted a general overview of the purpose of this MOU including how and why t
54. ect exercise contractor support provided by OH EMA Exercise Support Team County funded provided exercise contractor must be HSEEP trained _ County developed without contractor support must planning team members trained in accordance with the application guidance packet 9 National Incident Management System NIMS Compliance Is the grant recipient sub grantee compliant with NIMS requirements Yes L No Has the grant recipient sub grantee incorporated NIMS concepts and principles into the local training and exercise program Yes No Does the grant recipient sub grantee routinely evaluate NIMS components e g preparedness communication and information management resource management command and management mutual aid interoperability participation of non governmental organizations and private sector through its exercise program Yes No Office Use Only Date Received Date Reviewed Date Notified Approved Disapproved FY2010 LE SHSP Page 36 of 36 December 2010 14786 2010 UAsl 2010 UAS Equipment Law Enforcement Surveillance 1 10 700 00 Equipment Law Enforcement Surveillance 1 4 Region 1 LE Lucas County Sheriff 2010 SHSP Regional Equipment Law Enforcement Surveillance 1 14 630 32 uyahoga County UASI 2010 UASI Equipment Law Enforcement Surveillance 19 610 00 SHSP Regional Equipment Law Enforcement Surveillance 9 865 45 o Region 7 LE Jackson Coun
55. ed Yes C No Please describe previous ground disturbing activities e g parking lot farming commercial development etc Will any equipment or structures need to be installed Yes C No If yes please explain how and where this is proposed to be done please include site specific photographs and attach additional pages if needed Please state the date of construction of the building s or structure s e g bridge involved in the proposed project Project Type Renovations upgrades modifications to structures 50 years old or older Project Location physical project address or latitude longitude of project location Color site photos and other visual documentation i e maps technical drawings attached Yes L No Will ground disturbance be required C Yes C No If yes please give total extent depth and length Has the ground been previously disturbed 7 Yes No Please describe previous ground disturbing activities e g parking lot farming commercial development etc Will any equipment or structures need to be installed Yes No If yes please explain how and where this is proposed to be done please include site specific photographs and attach additional pages if needed Please state the date of construction of the building s or structure s e g bridge involved in the proposed project Project Type L Communication towers related equipment and equipment shelters
56. ees may access the system and user guide by using the following web link http ema state oh us oemagrants Applicants must complete and upload the following documents into EGMS Uploads are to be submitted by 11 59 PM on February 2 2010 1 Summary of Projects Costs 2 EGMS User Information Form 3 Contact Information 4 Regional Law Enforcement Advisory Group Information 5 NIMS Compliance Information 6 EHP Review Form 7 Travel Pre Approval Form 8 Training Pre Approval Form 9 Exercise Pre Approval Form Applicants will base their application for FY2010 funding on the information presented in this guidance and contained in the following Attachments to the guidance FY2010 LE SHSP Page 16 of 36 December 2010 14766 FY2010 SHSP Local Grant Application forms 1 9 Application Format Each applicant will be required to complete and submit the following documentation Summary of Projects Costs The regional grant application will consist of one or more Projects designed to directly support the State s FY2010 Homeland Security Strategy and LE SHSP priorities This form acts first as a checklist to ensure all forms are complete and attached It next lists all Projects being submitted for funding and their respective Total Costs Finally the region s authorized representative will sign and verify the Regional Law Enforcement Advisory Group did concur on the submission of the application EGMS User Information Form This
57. el being reassigned full time to perform approved and budgeted FY2010 LE SHSP grant program activities This does not include new personnel who are hired to fulfill any non approved and locally budgeted LE SHSP program activities under any circumstances In either case the hiring of personnel will result in an increase of Full Time Equivalent FTE positions but cannot result in an increase in the number of FTE positions performing normal operational duties Overtime These are expenses incurred by personnel who are performing approved and budgeted FY2010 LE SHSP grant program activities over and above their normal scheduled work hours or work week as a direct result of their performance of approved activities specified in this guidance Overtime associated with any other activity is not eligible To avoid problems arising from overtime or its related payroll regulations arrangements to pay these costs must first be coordinated between the Regional Law Enforcement Advisory Group and the agencies departments who expect to incur qualifying overtime costs for their personnel who will incur planning training or administrative costs Budgeting or paying for overtime costs will not result in an increase of full time employees FTEs Overtime payments are allowed only to the extent that e The cost was pre approved by the Advisory Group and is reflected on the region s currently approved budget worksheet for planning training and or administration cos
58. elopmental stages of your exercise project proposal please contact Darren Price Exercise Program Manager at 614 799 3660 or via e mail at deprice dps state oh us Allowable FY2010 SHSP exercise costs as they pertain to the State Investment Justification e Funds Used to Design Develop Conduct and Evaluate an Exercise This includes costs related to planning meeting space and other meeting costs facilitation costs materials and supplies travel and documentation e Hiring of Full or Part Time Staff or Contractors Consultants Full or part time staff may be hired to support exercise related activities Such costs must be included within the funding allowed for program management personnel expenses which must not exceed 35 percent of the total allocation The applicant s formal written procurement policy or the Federal Acquisition Regulations FAR whichever is more stringent must be followed In no case is dual compensation allowable As previously noted all FY2010 LE SHSP Page 11 of 36 December 2010 14761 consultants contractors including their support staff e g exercise planners controllers facilitators that are utilized to develop conduct or evaluate exercises must have completed the FEMA Exercise Design and Evaluation Course and the HSEEP Training Course as well as have a strong working knowledge of the National Exercise Schedule NEXS and Corrective Action Program CAP systems A scope of work and cont
59. equipment license plate readers etc and mobile data equipment to LE agencies and other criminal justice entities Regional Law Enforcement Advisory Groups will hold planning summits to ensure the continued development interoperability amp sustainability of programs December 2010 14757 1 Build statewide risk based CBRNE detection capabilities Five CBRNE Detection Under the guidance of statewide Technical Advisory Committees TACs deploy CBRNE detection equipment for regional response teams 2 Complete CBRNE detection gap analysis and implement plan to coordinate build out the regional CBRNE detection capability Please note that all equipment purchased under this priority must receive prior approval from the appropriate TAC and must demonstrate a nexus to intelligence and information sharing e g Bomb Squad members being trained as TLOs ete Alignment with Plans and Guidance All LE SHSP projects will be aligned with the following plans guidance Ohio s FY2010 Investment Justification Ohio Homeland Security Strategic Plan Version 3 1 National Preparedness Guidance Target Capabilities TCL National Incident Management System NIMS National Response Framework NRF Allowable Program Costs The allowable costs under the FY2010 LE SHSP grant are divided into five program categories Planning Equipment Training Exercises Administration and limited Organizati
60. er and align with the U S Department of Homeland Security s DHS National Priorities National Preparedness Guidelines and the Target Capabilities as they relate to terrorism prevention in Ohio Amongst these preparedness tools DHS has built a process that gives DHS the State of Ohio and its local jurisdictions a benchmark from which to determine How prepared we are now How prepared we need to be How we will prioritize each year to fulfill those capability gaps The federal fiscal year FY 2010 Law Enforcement SHSP LE SHSP grant consists of 30 of the FY2010 overall Ohio SHSP award and provides funding for Planning Equipment Training Exercises and limited Organizational see page 9 costs focusing on providing resources to law enforcement and public safety communities working with their private partners to support critical terrorism prevention activities Federal funding allocations are based in part on the effectiveness of state and local agencies to address unmet preparedness capabilities over time Those needs are addressed in the State s Homeland Security Strategy State Preparedness Report and the FY2010 HSGP Investment Justification The purpose of this package is to provide an overview of the FY2010 LE SHSP as well as the grant guidance and application materials needed to apply for funding under the program The package outlines both federal and state requirements for the application The Ohio Emergency Management Agen
61. f Hot List records to identify vehicles of interest This highly advanced Automatic License Plate Reader system reads plates day or night from all 50 States and most foreign countries including Arabic characters it can also read other alpha numeric identification systems even from 1500 feet in the air The MPH 900 ALPR system minimizes the guesswork and safety risks that challenge officers every day The MPH 900 has unique capabilities many of which are much more advanced than features of other mobile ALPR systems Digital Camera Technology The MPH 900 ALPR s digital cameras see more than analog cameras do Compared to the analog cameras used by all other ALPR systems images taken by the MPH 900 s digital cameras capture nearly twice the physical area the sweet spot and that means more information for law enforcement While images taken with analog cameras show little more than the license plate MPH 900 ALPR cameras show the plate a significant portion of the car and part of the car s surroundings day or night and in any weather This visual information can greatly aid investigations Page 1 OSHP GHQ Radio Shop 614 387 2997 14827 ELSAG License Plate Reader 2642 ELSAG DIGITAL SWEET SPOT B uum Een Sweet Spar viow Safety The Mobile Plate Hunter 900 operates behind the scenes on the in car computer allowing officers to keep their hands on the wheel and eyes on the scene When the MPH 90
62. form allows a sub grantee to permit additional accounts within EGMS In addition to the Signatory Official one additional contact can be permitted to upload information and or documentation Also accounts can be added for the sole purpose of working on the grant application and or cash requests not permitted to submit Regional Law Enforcement Advisory Group This form identifies the current membership of Group and must be maintained throughout the grant program period Contact Information For Ohio EMA to complete the official Grant Agreement the region must identify the 3 individuals who will manage and address any state federal questions on the status of projects or funding The Programmatic Agent or Project Manager should be the person who has the day to day status of all project tasks and accomplishments The Fiscal Agent or Fiscal Officer should be the representative who will receive the transfer of funds and can address the pay in out of funds transferred to the county The Signatory Official is the person who signs the Grant Agreement on behalf of the county NIMS Compliance In order to receive FY 2010 SHSP funding the County is required to certify as part of their grant application that they are addressing and or have met the FY09 NIMS requirements Please refer to the NIMS Certification form which is included in the application packet for a listing of the Fiscal Year 2009 NIMS compliance requirements that should have been
63. funds the grant recipient will comply with the guidance outlined here within as well as the federal grant guidance When state and federal grant guidance conflicts the state guidance will take precedence unless otherwise stated here within Clarifications shall be directed to and resolved by the Ohio EMA Preparedness Grants Branch Applicants shall comply with all applicable laws regulations and program guidance A nonexclusive list of regulations commonly applicable to DHS grants are listed below including the guidance Administrative Requirements e 44 CFR Part 13 Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments e 2CFR Part 215 Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education Hospitals and Other Non Profit Organizations OMB Circular A 110 Cost Principles e 2 CFR Part 225 Cost Principles for State Local and Indian Tribal Governments OMB Circular A 87 2 CFR Part 220 Cost Principles for Educational Institutions OMB Circular A 21 2 CFR Part 230 Cost Principles for Non Profit Organizations OMB Circular A 122 Federal Acquisition Regulations FAR Part 31 2 Contract Cost Principles and Procedures Contracts with Commercial Organizations Audit Requirements e OMB Circular A 133 Audits of States Local Governments and Non Profit Organizations OMB Circulars can be found at www whitehouse gov omb circulars Grant F
64. he SAIC will be getting access to the region 6 database Which leads to my bigger question of where OHS is in regards to LPRs last t heard Rick was going to meet with BCI about them being a repository but don t know what transpired So that will be something to discuss as well Please let me know with whom I should meet and then we can narrow down a time date Thanks Heather 14841 Heather R Frient Assistant Chief Legal Counsel Ohio Department of Public Safety 1970 W Broad Street Suite 531 Columbus Ohio 43223 614 466 7014 ext 2 From Burton James Sent Tuesday February 14 2012 8 53 AM To Hogan James Subject FW Access to Region 6 LPR database Hi Jim this is a participation MOU that OHS is looking to enter into with SOSINK Southwestern Ohio Southeastern Indiana Northern Kentucky Region Go to www sosink org for more information on this initiative and let me know when you can discuss Thanks Jim From Proud Tracy Sent Monday February 13 2012 2 31 PM To Burton James Cc Zupanc Rudolph Baron Richard Subject FW Access to Region 6 LPR database Hi Jim Could you please review the attached MOU and forward to Heather for her review The SAIC is interested in accessing this system Thanks Tracy From Zupanc Rudolph Sent Friday February 10 2012 2 47 PM To Proud Tracy Subject FW Access to Region 6 LPR database Can you get an MOU through so we can use t
65. he has not received any response as of then It would be best if someone of authority would respond to her request in some fashion know that OSP and possibly several other agencies at the meeting were interested in having such a connection with them Also was wondering as to the status or procedure for the obtaining and distribution for the ALPRT Test Plate AAA 0000 License plate The last knew Executive Director Baron was going to meet with the BMV to address the cost and numbers question We estimated that a min number needed for the first year would be 300 sets but as more agencies take advantage of this system we may be at 500 sets needed by the end of 2013 How the Calibration process for the Test Plate may be distributed with the Test plate We are currently waiting to meet again with the Attorney General s Office so the AG s Office can provide a cost and operational plan to the agencies through the regional representatives Thanks for your time and efforts to bring this very important project closer to an effective operational system serving all of Ohio Deputy Tim M Schambs Buckeye State Sheriff s Association Liaison to the SAIC 614 387 0656 tmschambs dps state oh us CONFIDENTIALITY NOTICE This message including any attachments is for the sole use of the intended recipient and may contain confidential or privileged information Any unauthorized review use disclosure or distribution of such information is prohibited
66. hich includes Tribal and local governments Therefore the responsible signatory authority must review and certify that these FY05 FY06 FY07 FY08 and FY09 NIMS requirements have in fact been implemented to the good faith effort standard within the region by all agencies receiving direct benefit as a result of FY05 FY06 and FY07 LETPP and FY08 and FY09 LE SHSP expenditures and likely to receive direct benefit as a result of FY2010 LE SHSP expenditures Additional information on achieving compliance is available through the FEMA National Integration Center NIC at http www fema gov emergency nims Evidence of compliance with these requirements must be made available upon request to Ohio EMA Failure to do so may result in suspended or terminated funding VI Investment Areas and Eligible Program Activities As mentioned in section II the FY2010 HSGP required Ohio to submit a State Investment Justification The Investment Justification outlined the initiatives that will be accomplished and thus funded via the FY2010 SHSP As per federal restrictions no LE SHSP applications written outside of the scope identified in the State Investment Justification will be funded State Priorities To be eligible for Ohio s FY2010 LE SHSP funding regional project applications must directly align with the following five 5 state terrorism prevention priorities outlined below e One Information Sharing and Intelligence Fusion e Two Regi
67. his system Can go patrol or SAIC Thanks Rudy From Whitton Heather Heather Whitton cincinnati oh gov Sent Friday February 10 2012 2 43 PM To Zupanc Rudolph Subject Access to Region 6 LPR database 14842 Lt Zupanc It was good to see you again at the meeting on Wednesday Please let me know what we need to do in order to get the SAIC connected into the Region 6 LPR database for querying and information sharing have a VPN template can send to your technical folks to start the process to get a VPN built Also have attached an access agreement that your unit will need to sign and we can keep on file The last step would be loading the client should not require install admin rights it is a web based client and your agency PAC can create user accounts Thanks Heather Whitton Cincinnati Police Department Heather Whitton g cincinnati oh gov 513 549 1LPR 1577 Office Mobile 513 263 8144 Fax Please note my new business contact number 14843 From Zupanc Rudolph Sent Friday February 03 2012 11 11 AM To Schambs Timothy Root Timothy A Proud Tracy Cc Stefanik Andrew Subject Re ALPR amp LEADS Hot Lists You need to contacts LEADS How long have they had Lt Rudy Zupanc Commander Criminal Intelligence Unit 2855 W Dublin Granville Road Columbus Ohio 43235 Desk 614 799 3595 or rzupanc dps state oh us CIU Office 614 799 6525 or OSPlntel dps state oh us
68. ibute toward achieving the priority s milestones The Northern Border Executive Committee will act as the Advisory Group for the Northern Border Initiative funding which is limited to equipment purchases and funding for marine patrols that support northern border initiative activities as they are outlined in the current approved Northern Border Initiative Operational Order All regional applicants must have a single organization or sub grantee that will serve as the fiscal agent and assume overall responsibility for the grant Eligible sub grantees are units of local government or council of governments as defined below e A unit of local government has legislative autonomy jurisdiction and authority to act in certain circumstances Units of government include a city county township or village If two or more jointly apply they must designate one body to take the lead role and identify that agency s fiscal officer Regional proposals will be accepted on behalf of each Homeland Security region All law enforcement agencies within a region receiving funds or other benefits through the LE SHSP must be in compliance with crime statistics reporting using either the Ohio Incident Based Reporting System or Uniform Crime Reporting per Ohio Revised Code Section 5502 62 C 6 Furthermore agencies receiving funding should designate an individual to serve as the agency s point of contact to maintain a Contact Information Management System CIMS
69. id L brackets e Two 6 32 x 5 16 screws with washers back of T A bar or Smart Siren control head e Four 4 20 x pan head bolts with smooth head positioned inside cage also four respective nuts washers and four fender washers for cage mesh Our handler was kind enough to provide us a couple of reminders e No materials may hang inside the cage e No equipment should be installed such that it may become a hazard in a collision e Metal shavings and debris should be swept from cage following service To reach the processor the camera cables penetrate the headliner with the shotgun bracket arms and are the nylon tied along the length No loose cables should be left to impede the operation of the gun lock or removal of the shotgun Auxiliary Hardware The DC to DC converter comes with hard copy installation instructions Please see Installing the Opus Power Conditioner and Cabling The supplied output cable is less than 3 feet in length and so we attached converter directly to trunk box using supplied Velcro Attaching to the rear most side of the ELSAG trunk box would impede forward movement Also please remember to nylon tie loose cable so it doesn t hang inside cage The DC to DC converter power supply cable is 18 feet in length and has a convenience plug on the end of it would recommend adding a cable with a convenience jack on one end and terminating the other end into a minimum 20A fused console switched source user will
70. ing public safety personnel fulfilling traditional public safety duties e Conferences to facilitate planning activities e Materials required to conduct planning activities applicants must be specific about actual material being purchased how they are going to be utilized and how it ties to an investment milestone e Travel per diem related to planning activities e Overtime and backfill costs LAW operational Cost Guidance Planning funds cannot be used for the purpose of hiring public safety fire EMS law enforcement personnel who will also fulfill traditional public safety duties These funds cannot supplant existing budgets for these planning activities In no case is dual compensation allowable Upon completion of a given planning project the sub grantee will submit copies of the completed plans and or planning tasks that were developed enhanced or updated using FY2010 LE SHSP funds These will be submitted to Ohio EMA s Grant Branch no later than the end of the grant performance period and will be used to validate the work was completed as per the budget Failure to do so may result in forfeiture or repayment of grant funds Further all publications created with FY2010 LE SHSP funding shall prominently contain the following statement This document was prepared under a grant from the U S Department of Homeland Security DHS Points of view or opinions expressed in this document are those of the authors and do not necessaril
71. land security Regional Law Enforcement Advisory Group or the Northern Border Executive Committee are eligible to apply for FY2010 LE SHSP funding The FY2010 LE SHSP funds will be distributed for projects that are regionally based and developed by Regional Law Enforcement Advisory Groups or the Northern Border Executive Committee These groups are essential to the funding process as they allow for collaborative planning and resource distribution throughout the state The Advisory Groups are based in the eight 8 Homeland Security Planning Regions Membership for the Regional Law Enforcement Advisory Groups include at minimum e Three 3 police chiefs from within the largest and smallest counties and one mid sized FY2010 LE SHSP Page 4 of 36 December 2010 14754 county e Three 3 county sheriffs representing the largest and smallest counties and one mid sized county e One 1 university law enforcement representative where applicable e One 1 representative from a criminal justice services agency where applicable e One 1 representative from a terrorism early warning group or fusion center where applicable The Regional Law Enforcement Advisory Group will come to a consensus on the projects for which the region will be applying and will submit detailed descriptions of each project in EGMS Included in the project description will be the objective of the project and a statement of how the anticipated outputs will contr
72. ll have electronic retrieval capability to APR data for management reports and or evaluation D FUNCTIONALITY AND OPERATION 1 Probable Cause An Automatic Plate Reader APR hit shall not be used as probable cause for a traffic stop or enforcement contact Contact with the vehicle and http web DPSPolicies ASU_ViewPolicy asp PA44850reh amp Pid OSP 103 29 7113 2012 ODPS Policy and Procedure Management OSP 103 29 Page 3 of 3 occupants shall only be made after the hit is confirmed through LEADS NCIC 2 Manual Entry by User into Hit List Database At any time an officer or dispatcher may manually enter a vehicle registration into the database for storage See Operations Center User Manual for entry procedures 3 O vs Zero Because of standardized NCIC formats a letter O and a zero in a license plate number are synonymous in NCIC records Therefore the Hot List NCIC and the Automatic Plate Reader APR reads the letter O as a zero Any plate entry including any manually entered by an officer or a dispatcher with an O is automatically converted to a zero 4 Fixed Point and APR Notifications When a license plate entered in the Hot List is detected a notification is automatically sent by the APR system to an OSP dispatch facility equipped to receive the notification When mobile APR detects a Hot List entry the officer receives audible and visual notification on the in car MCT 5 Case Documentation A
73. m if applicable Training Pre Approval Form if applicable 9 Exercise Pre Approval Form if applicable Reminder PUEDE emis must Cey support Specific State Priority Milestones FY2010 LE SHSP Summary of Projects Costs Region Award Amount H i i i i 3 i i i E i i i im Jua gea ite T Grant Administration 1 limited to 396 of grant award H 3 3 i 1 i u uva O O aa H i Total Funding must equal Award Amount With my signature below I hereby certify that the Region s Law Enforcement Advisory Group did on insert date review and concur on the projects narrative and budget costs contained within this grant application Grant Signatory Official signature Date FY2010 LE SHSP Page 23 of 36 December 2010 14773 Form 2 EGMS User Information Form Ohio Emergency Management Agency Electronic Grants Management System User Information Form Sub Grantee Name Grant Fiscal Year FY 2010 Grant Name Law Enforcement State Homeland Security Program LE SHSP Signatory Official s Name Other than the Signatory Official the following person is permitted to submit documentation in the Electronic Grants Management System Name Title The following people are permitted to register for an account and work within the Electronic Grants Management System Name Title Na
74. me Title Name Title Name Title Name Title Grant Signatory Official s Signature Date FY2010 LE SHSP Page 24 of 36 December 2010 14774 Form 3 Contact Information Form FY2010 LE SHSP Contact Information Form Region County Region Point of Contact Information Identify the Grant Project Manager Jurisdiction s Financial Officer and Signatory Official Department Address Street City Zip Telephone Fax Email Department Address Street City Telephone m re mr E mee oS Department Address Street City Zip Telephone Fax Email Uf during the grant period any changes are made to the above information a revised Contact Information form MUST be provided to OH EMA within 5 business days of the change If change is for the Signatory official an official letier from the Jurisdiction announcing the change must accompany the form FY2010 LE SHSP Page 25 of 36 December 2010 14775 Form 4 Regional Law Enforcement Advisory Group Information FY2010 LE SHSP Page 26 of 36 December 2010 14776 Form 5 NIMS Compliance NIMS Compliance Information Applicant To be eligible to receive FY 2010 Federal preparedness funding assistance applican
75. minal apprehensions and stolen vehicle recoveries on the Turnpike The eleven cameras currently installed on the Turnpike are out of date and end of life System failures and downtime continue to increase with gate 64 currently experiencing a camera failure Technological advancements and product maturity have provided many enhancements and solutions to problems that exist with the older systems in operation on the Turnpike Enhancements to new LPR systems include Color overlay with infrared High definition cameras Longer distance plate reads Durable cameras Better reporting tools for researching plates scanned Replacement cameras software and computers are needed at all gates to realize the full potential of LPR systems in the OSHP s efforts to increase criminal apprehensions and stolen vehicle recoveries on the Turnpike Total cost to replace computer hardware 9 500 00 and the LPR cameras and software 173 905 00 is 183 405 It is recommended that this request be funded by the remaining 180 000 balance on the State Homeland Security Program grant An internationally accredited agency whose mission is to save lives investigate crime and enforce the law with compassion and unbiased professionalism 14847 14848 ODPS Policy and Procedure Management OSP 103 29 Page 1 of 3 Ohio State Highway Patrol Policy Number OSP 103 29 MOBILE AND STATIONARY AUTOMATIC PLATE RECOGNITION APR Date of Revision
76. n the performance will be de obligated by Ohio EMA for re obligation to other eligible grant recipients There will be no extensions to the grant performance period XI Grant Termination Ohio EMA may suspend or terminate funding under this grant in whole or in part or other measures may be imposed for any of the following reasons e Failing to comply with the requirements or statutory objectives of federal law e Failing to make satisfactory progress toward the goals or objectives set forth in this application Failing to follow grant agreement requirements or the respective grant guidance Failing to submit required reports Filing a false certification in this application or other report or document Before suspending or terminating funding Ohio EMA will provide the Advisory Group reasonable notice of its intent to impose any measure and will make efforts to resolve the problem informally FY2010 LE SHSP Page 18 of 36 December 2010 14768 XII Federal Grant Guidance and Financial Requirements Federal FY2010 HSGP grant guidance applies and supports the management of FY2010 LE SHSP funds and can be found at www fema gov grants Applicable sections of federal guidance should be consulted and understood by the region prior to submitting its application Failure to adhere to guidance and its general conditions can result in suspended or terminated grant awards as well as the repayment of funds In the management of the FY2010 LE SHSP
77. ng cameras TWIC readers bollards motion detection systems x ray machines lighting ete Project Location physical project address or latitude longitude of project location Color site photos and other visual documentation i e maps technical drawings attached C Yes No Will ground disturbance be required Yes C No If yes please give total extent depth length and width ___ Has the ground been previously disturbed Yes L No Please describe previous ground disturbing activities e g parking lot farming commercial development etc Will any equipment or structures need to be installed Yes L No If yes please explain how and where this is proposed to be done p ease include site specific photographs and attach additional pages if needed FY2010 LE SHSP Page 28 of 36 December 2010 14778 Please state the date of construction of the building s or structure s e g bridge involved in the proposed project Project Type C New installation construction renovation i e emergency operations centers docks piers security guard buildings etc Project Location physical project address or latitude longitude of project location __ Color site photos and other visual documentation i e maps technical drawings attached Yes No Will ground disturbance be required Yes C No If yes please give total extent depth and length Has the ground been previously disturb
78. ociate Receiver s ae Customize Find View all BB GL ChartFlelds 1 Y ES Amount GLUnit Fund Account ALI Department Program Grant Pr ServLoc Repor 149 415 00 STATE 8310 539402 769631 DPS800001 4180B DPSFAD25 El Not My Refresh Summary invoice information Payments Voucher Attributes Error Summary First 41 4 ot1 3l Last 1 https fin oaks ohio gov psc FNPRD EMPLOYBE ERP c ENTER VOUCHER INFORMATION VCH 1 31 2012 14813 14814 VOICE lnvgics Number 163918 Invoice Date Jan 23 2012 1 ELSAG North America 205 H Creek Ridge Road Greensboro NC 27406 Volce 336 379 7135 Fax 336 379 7164 ales Order 100005263 Ohlo Dept of Public Safety Purchasing 5th Floor PO Box 182081 Columbus OH 432 18 2081 USA Net 30 Days 2 2202 1 23 12 FCU Box Asm 1 4 Camera System 6 110 00 24 440 00 Installation Support 1 250 00 12 600 00 1 275 00 14 025 00 Operation Center License Cable 1008 FG Pigtall 2 70 2 80 Cable 150ft FG Pigtall 1 105 Power Spl 12v Lambda Inverter Hi Res Fixed Cam 285 35mm 740 ASM POLE MOUNT 1 CAMERA Cable 60ft FG Pigtail Cable 25f FG Pigtali 5 Part GB Ethernet Switch STRAP HOSE CLAMP 40 IN L Power Inverter Plate 410322 410395 100 410395 150 410389 421554 421390 410395 60 410395 25 410993 410932 410423 8 950 00 44 750 00
79. od of time that such personnel can serve under the grant These guidelines are not retroactive to previous fiscal years of HSGP funding see Part IV E 4 for additional information In general the use of LE SHSP grant funding to pay for staff and or contractor regular time or overtime backfill is considered a personnel cost Activities that are considered personnel and personnel related and therefore count against the personnel cap of 35 percent include but are not limited to Operational overtime l Overtime backfill to participate in approved training or exercise deliveries Overtime to participate in intelligence sharing activities Salaries and personnel costs of planners equipment managers exercise coordinators and or training coordinators l Salaries and personnel costs under the M amp A category e Contractor costs associated with performing the above activities e These activities are also subject to the funding and eligibility requirements detailed under the allowable cost categories For further details applicants should contact their Ohio EMA grants coordinator Hiring Agencies departments who will undertake approved and budgeted FY2010 LE SHSP grant program activities may hire new personnel to complete those tasks This may also include personnel FY2010 LE SHSP Page 13 of 36 December 2010 14763 expenses incurred where new personnel are hired to fulfill functions and duties as a result of existing personn
80. onal Activities implemented under the FY2010 LE SHSP must support terrorism preparedness by building or enhancing capabilities that relate to the prevention of and protection against terrorism in order to be considered eligible However many capabilities which support terrorism preparedness simultaneously support preparedness for other hazards Sub grantees must demonstrate this dual use quality for any activities implemented under this program that are not explicitly focused on terrorism preparedness The following outlines the basic allowable costs under the FY2010 LE SHSP eligible program categories PLANNING FY2010 LE SHSP funds may be used for a range of law enforcement terrorism prevention planning activities to include information sharing and analysis threat recognition and terrorist interdiction Planning Activities There are five broad categories of allowable planning costs e Developing scenario plans that incorporate law enforcement prevention activities in the Scenario e Developing and implementing homeland security support programs and adopting DHS national initiatives Developing related terrorism prevention activities Developing and enhancing plans and protocols Developing or conducting assessments FY2010 LE SHSP Page 8 of 36 December 2010 14758 Additional LE SHSP Allowable Planning Costs e Hiring of full or part time staff or contract consultants to assist with planning activities not for the purpose of hir
81. onal Terrorism Information Program this priority includes the Terrorism Liaison Officers and Regional Information Coordinators e Three Early Identification Technology FY2010 LE SHSP Page 6 of 36 December 2010 14756 e Four Grant Project Planning amp Sustainability e Five Chemical Biological Radiological Nuclear and Explosive CBRNE Detection Priority Five is new in the FY2010 LE SHSP grant No more than 30 of the total regional award excluding NBI funds may be used toward the CBRNE detection priority Applicants must describe how their project relates to one or more priorities and directly aligns with an investment milestone summarized in the table below LE SHSP Priority Priority Goal Corresponding Investment Milestones One Information Sharing and Intelligence Fusion Strengthen information sharing collection fusion and analysis statewide by integrating existing electronic information sharing systems and providing for real time submission of suspicious activity reports to regional terrorism early warning groups regional fusion centers and the Strategic Analysis Information Center SAIC Two Regional Terrorism Information Program this priority includes the Terrorism Liaisons amp Regional Information Coordinators Three Early Identification Technology Develop a multi disciplined Statewide Terrorism Liaison Officer TLO Program to share information and intelligence
82. onal pages if needed Please state the date of construction of the building s or structure s e g bridge involved in the proposed project Project Type Other ground disturbing activities i e trenching excavation etc Project Location physical project address or latitude longitude of project location Color site photos and other visual documentation i e maps technical drawings attached Yes No What type of ground disturbance is needed and why e utility trenching etc __ Please give the total extent of ground disturbance required depth and length Has the ground been previously disturbed Yes No Please describe previous ground disturbing activities e g parking lot farming commercial development etc Will any equipment or structures need to be installed Yes No If yes please explain how and where this is proposed to be done please include site specific photographs and attach additional pages if needed Please state the date of construction of the building s or structure s e g bridge involved in the proposed project i Project Type _ Training and exercises Project Location physical project address or latitude longitude of project location Is the training field based or classroom based Field based Classroom based Will field based training take place at an approved facility i e existing facilities with established and approved procedures
83. psce FNPRD EMPLOYEE ERP c ENTER_VOUCHER INFORMATION VCH 10 13 2011 l 14799 14800 ELSAG North America 205 IH Creek Ridge Road Greensboro NC 27406 Volce 336 379 7135 Fax 336 379 7164 Ohio Dept of Public Safety Purchasing 5th Floor PO Box 182081 Columbus OH 432 18 208 1 USA OHIO PUBLIC SAFETY 8 001110082 8 001210002 16 00 420069 S 8 00 410322 8 00 520001 NI T CE EVE i Ai OF ICE ETY E 20H 0CT 7 4M 7 Check Credit Memo No op INNOCED HER EN Hast te ra re TH SPECIFOAT TONS AS o y UR CERTIFIED BY ven TERENY er O Ce mE Vue MPH 900 ADM3 ST2 16 25 10ft Installation Support Operation Center License Service Pian Year 1 hn danny _Subtotal 14801 State of Ohio DPS Receiving Shipley Building 1970 West Broad St Hedley Trunk Mt Assembly AD3S ER HEREON HA ASE Ar THE 9 an LEN Sj ECIEICANONS Ay TC INVOICE Invoice Number 157058 Invoice Date Sep 28 2011 Page 1 elu Duplicate Columbus OH 43223 United States Net 30 Days oat 40 28 11 120 000 00 10 800 00 15 000 00 1 350 00 ja 975 00 7 800 00 136 600 00 14802 Burton James From grants oema ohio gov Sent Wednesday November 09 2011 9 07 AM To Burton James Cc Haller Joseph O Reilly David Sofranko Carl Yuzwa Jessica Subject Ohio EM
84. r Yes it is on hold Thanks Tracy From Frient Heather Sent Wednesday July 25 2012 11 46 AM To Baron Richard Proud Tracy Subject RE ALPR Data Hello When you get a chance can you please let me know if we are pursuing this Last had heard the LPR project was put on held Wondering if the status has changed Thanks Heather Heather R Frient Assistant Chief Legal Counsel Ohio Department of Public Safety 1970 W Broad Street Suite 531 Columbus Ohio 43223 614 466 7014 ext 2 From Stefanik Andrew Sent Tuesday June 26 2012 4 31 PM To Frient Heather Baron Richard Proud Tracy 14837 Cc Root Timothy A Subject ALPR Data Good Afternoon Per our discussion about accessing the Region 4 ALPR and Region 6 ALPR information servers have attached a response document received from Region 6 Heather Whitton Cincinnati PD who confirmed there would be no cost to access the server Region 4 Tom Welch Franklin County SO IT stated that they would also like to grant a SAIC POC as it would assist in their RFI s It should be noted that Region 4 also serves parts of regions 7 and 8 those that have MOUs with FCSO in place We would potentially access their server remotely as well To clarify this information will be in the following format when an ALPR reads a plate Color photo of the vehicle Infrared photo of the vehicle GPS coordinates date and time stamp belie
85. ract detailing the job duties and deliverables for all consultants contractors must be provided and approved by the Ohio EMA Exercise Program Manager prior to finalizing any consultant contractor agreements or contracts e Overtime and backfill costs associated with the design development and conduct of exercises are allowable expenses These costs are allowed only to the extent the payment for such services is in accordance with the policies of the State or unit s of local government and has the approval of the State or the awarding agency whichever is applicable In no case is dual compensation allowable e Travel expenses e g airfare mileage per diem lodging of employees on official business related to the planning and conduct of the exercise project s e Supplies that are expended or consumed during the course of the planning or conduct of the exercise project s e Other Items Costs include rental space locations for exercise planning and conduct rental of equipment etc Unauthorized exercise related costs include e Reimbursement for the maintenance and or wear and tear costs of general use vehicles e g construction vehicles and emergency response apparatus e g fire trucks ambulances e Equipment that is purchased for permanent installation and or use beyond the scope of exercise conduct e g electronic messaging signs The applicant must attend a mandatory Training and Exercise Plan Workshop TEPW to coor
86. s LI A A E _n e o o _ a ur From grants oema ohio gov Sent Thursday March 01 2012 1 04 PM To Burton James Cc Haller Joseph O Reilly David Sofranko Carl Yuzwa Jessica Subject Ohio EMA EGMS Online Reimbursement Request Approval The following reimbursement request has been approved by Ohio EMA Reimbursement Request ID 4698 Your EFT Should Reference Request ID EGMS 4698 Grant Name Ohio State Dept of Homeland Security FYO8 State Homeland Security Grant Program Grant Year 2008 Grant Type SHSP State Submission Date Time 03 01 2012 01 04 PM This is an automated email SEMA Approve Request 14825 14826 1 Purpose Eight license plate reader systems will be installed on select vehicles throughout the state One has been completed in the Columbus area for the benefit of gathering information for the greater good OSHP Operational policy related to a license plate reader is beyond the scope of this document 2 Product ELSAG NA s Automatic License Plate Reader ALPR system the Mobile Plate Hunter 900 MPH 900 can be mounted to patrol cars capturing license plate numbers during entire shifts If a suspect license plate number is read audible and visual alarms alert the officer within milliseconds of license plate capture Cameras a processing unit and proprietary software allow officers to capture images of license plates and instantaneously compare them with millions o
87. s forward the rear of the vehicle Mark your own location by attaching cable to camera assembly and raising rear hatch Position camera assembly as such that the cable is not impacted by hatch and magnet s are not resting on roof strengthening ribs The extra length of camera cable seen under the camera was initially intended for adjustments to camera configuration view front or rear but also served as a mechanism to position cable through the hatch gap and provide a comfortable sweep up to camera connector Camera Cables The 10 foot cables enter a cavity created by the body cover We drilled a hole at the edge of the cover that measured slightly larger in diameter than the cable From there we entered the D pillar by means of an air intake Enter low on intake and cut away one divider to accept diameter of connector Training the cable to stay behind the rain gutter will avoid pinching from the hatch 14830 ELSAG Lic Processor Location The location for our processor was really determined by the length of the camera cables supplied 10 foot For both cables to reach the processor that left high up on the dog cage No bracket is supplied and case is protected by warranty tape One mounting option may be to use supplied Velcro strips under trunk box and then attach L brackets on forward side to deter forward movement The following supplies would be needed e Two 4 x 4 sol
88. se Program _ 2 Scope of Exercise List participating counties by name TTX L or FE L or FSE 3 Requested Exercise Hazard Chemical L Biological Radiological Nuclear Explosive L 4 Requested Exercise Dates 5 Anticipated Exercise Participants Check each category to be represented in the exercise and where appropriate provide organization s name Elected Officials Law Enforcement L Commissioners Sheriff C City Village Twp _ City Village Twp Ll FBI L County Offices Engineer L1 Fire Department s Health Dept L L Human Services L Coroner C EMA EJ FY2010 LE SHSP Page 35 of 36 14785 Hospitals EMS Units OCO DOE December 2010 State Agencies Search and Rescue Federal Agencies OH EPA FEMA L OH EMA L CDC O OHS US Coast Guard ODH L US Border Patrol _ ODNR Other Adjutant General Amateur Radio Dept of Aging O Civil Air Patrol C ODOT L American Red Cross Mental Health Salvation Army O Media Others not listed 6 Have at least two 2 members of the local exercise planning team completed the Homeland Security Exercise and Evaluation Program HSEEP Training Course Yes No 7 Have at least two 2 members of the local exercise planning team completed the FEMA Exercise Design Course i Yes L No L 8 Level of Exercise Support Requested C Dir
89. t should be used to determine whether additional personnel should be notified If the vehicle is observed they should be instructed to notify the dispatch facility of the route and direction of travel g Officers and dispatchers should use their discretion based on hazards proximity of assisting officers type of hit etc 2 District 10 Communications Center Berea Capito Square Parking Facility a The APR system will be checked by the dispatcher at the beginning of the shift and the information will be logged on the typed log Web based HP 53 b The Statistical Analysis function will determine if the APR is functioning correctly The system should indicate a number of plates that have been checked If there are no plates indicated the system is not functioning If the system shows that plates are being scanned the system is working correctly c The Statistical Analysis section is found in section 6 of the User s Guide 3 Technology and Communications Services e Equipment deployment and installation e Coordinating maintenance and repair e Employee training Coordinating the establishment of parameters for download of NCIC and LEADS data pickup radius restrictions misdemeanor and or felony warrants 4 Strategic Services e All media contacts will be coordinated through DPS Communications which shall be consulted prior to releasing any information to the news media e The Statistical Analysis Unit wi
90. the following resources Impact Impact Air quality Water resources including surface water groundwater wetlands coastal areas and floodplains Geology and soil resources including prime and unique farmlands and hydric soils Biological resources including general vegetation wildlife wildlife habitat migratory birds and wetland habitat Threatened and endangered species and critical habitat Cultural resources including architectural resources FY2010 LE SHSP Page 31 of 36 December 2010 14781 archaeological resources and Traditional Cultural Properties Buildings or structures 50 ears old or older S ocioeconomic resources including economic development demographics and demand for housing and public services Infrastructure utilities transportation and waste mgt Hazardous waste contamination Community facilities and services D OTHER INFORMATION Please answer the following questions provide requested information Are personnel preparing this form familiar with the site L Yes L No Did personnel visit site Yes No Is the project part of an approved plan such as a Master Plan or an Implementation Plan or any larger action with an accompanying National Environmental Policy Act NEPA document Yes No fyes give the plan name and please include a copy of the NEPA document Is the project still consistent with the approved plan C Yes L No
91. tions Are you referring to strobe wavelength options or electrical current settings Strobe current is preset at the factory for its maximum level The standard 740nm strobe is the most effective of the bunch while other options using longer wavelengths are intended to be more covert but with the trade off that some amount of effectiveness is sacrificed particularly when plates are covered with salt spray Considering range should expect this product 25mm with unknown infrared strobe to perform across divided highway What if adjust camera aim Possibly depending on the width of the divide but given the relative speed of the vehicles travelling in opposite directions reading will not be as reliable as it will be when reading adjacent lanes in the same direction Are there any special care instructions reference the camera housing Cleaning cover Car washes Clean the camera housing with water or mild soap Windex is fine for the lens and you can apply RainX if you want Avoid the connector area if the cable is unplugged because the water tight connection keeps liquid in just as well as it keeps it out so once water gets in there it tends to stay If you sent the unit through a car wash by accident it should be ok unless the cameras are physically dislodged but we do not recommend it do not have a hardware care guide to send you unfortunately but if you have any other concerns let me know Page
92. ts e The compensation must be reasonable and consistent with that paid for similar work in other activities of local government e The payment for such services is in accordance with the policies of the local unit s of government and e The time and or services used to accomplish a specific program activity are supported by adequate documentation of the costs Backfill Also called Overtime as Backfill these expenses are limited to overtime costs which result from personnel who are working overtime as identified above to perform the duties of other personnel who are temporarily assigned to FEMA approved activities outside their core responsibilities Backfill related overtime only includes the difference between the overtime rate paid and what would have otherwise been paid to the backfilling employee for regular time Under no circumstances should the entire amount of backfill overtime expense be charged to an award Neither overtime nor backfill expenses are the result of an increase of FTE employees Supplanting Grant funds will be used to supplement existing funds and will not replace supplant funds that have been appropriated for the same purpose Applicants or grantees may be required to supply documentation certifying that a reduction in non Federal or State resources occurred for reasons other than the receipt or expected receipt of LE SHSP funds Supplanting is defined as replacing a currently State and or locally budgeted
93. ts must meet NIMS compliance requirements State Territory Tribal and local governments are considered to be in full NIMS compliance if they have adopted and or implemented the FY09 compliance activities Adoption and or implementation has been self certified each year by the Governor s office for each State and Territory which includes Tribal and local governments Ohio Revised Code 5502 28 c designates NIMS and its incident response management component the Incident Command System ICS as the primary response recovery framework for all jurisdictions in the state Therefore the Applicant s Director Chief Executive or designee must review and certify below that the FY09 NIMS requirements have in fact been implemented to the good faith effort standard within the agency or jurisdiction by all disciplines receiving direct benefit as a result of FYOS FY 09 Federal preparedness expenditures and likely to receive direct benefit as a result of FY2010 Federal preparedness expenditures Evidence of compliance with these requirements must be made available upon request to Ohio EMA Failure to do so may result in suspended or terminated funding Please check one The Applicant is one of the 17 state agencies commissions divisions or departments or is a jurisdiction over 5 000 population based on the 2000 U S Census required to complete a National Incident Management System Compliance Assistance Support Tool NIMSCAST The Appli
94. ttee must consult the AEL in order to develop its Project Budget application FY2010 LE SHSP Page 9 of 36 December 2010 14759 FY2010 LE SHSP funds may be utilized for sustaining costs of equipment purchased with previous fiscal years LE SHSP funds through the performance period of the FY2010 LE SHSP grant Further detail on this eligibility can be obtained through FEMA s Information Bulletin 336 November 2009 Before any equipment item is added to the regional budget the applicant must first confirm the item conforms to a specific AEL equipment item It is recognized that the AEL is not an all inclusive list Some items that regions wish to purchase may not exactly match a specific item in the AEL In those cases the region must consult Ohio EMA s Preparedness Grants Branch to determine whether or not the item meets the intent and restrictions of a given AEL equipment category item If Ohio EMA cannot concur or determine the eligibility of the item they will consult with DHS to confirm eligibility of the item The region must receive approval for the item in writing email or memorandum from Ohio EMA s Grants Branch This clarification must take place prior to any encumbrance or expenditure of funds for the item in question The region will not consult DHS independent of Ohio EMA on an item s eligibility which must be coordinated thru Ohio EMA s Preparedness Grants Branch Equipment item decisions made by Ohio EMA and
95. ty EMA 2010 Region 6 LE Hamilton County EMA 2010 SHSP Regional Equipment Law Enforcement Surveillance Quantity Unit Cost egion 4 LE Franklin County Justice and HS 2011 SHSP Regional Equipment Law Enforcement Surveillance el 18 552 91 LA 4 38 185 04 Quantity pr Region 7 LE Jackson County EMA SHSP Regional Region 6 LE Hamilton County EMA 2011 sHsPRegional Equipment Law Enforcement Surveillance a 17 86823 2011 AIO 14788 687v State of Ohio Intrastate Payment Voucher AR Item ID DEPARTMENT OF PUsLIC SAFETY AR Billing Date 1370 W BROAD ST Total Amount COLUMBUS OH 43223 Selling Pr ject Service P755 BESEROZS DPS8O9001 _ Entry type ISTY Entry Xeasnon GRTES User Datel User Date2 Note AP Invoice ID Last Receipt date ue Date Service Project i DPS Dept of Public Safety Columbus ON 423223 Important It iB hereby certified t IN nat this document represents billing or payment for goods or services as specified under R C 131 34 and of the Office OF Budget md Management 14790 Ohio Homeland Security rant Reimbursement Form ARTtOn ID OHS Graat DPSFA025 Date of Request 2 Grant Program FY08 SHSP 493 Date Submitted I Vendor Name Payroll Report ID Description ELSAG NORTH AMERICA LLC 00472238 157058 10 03 11 138 600 00 138 600 00 A tse d
96. uilding capabilities spreading costs and mitigating risk across geographic areas As federal homeland security funds become more competitive agencies should be diligently working with their neighboring and regional jurisdictions to better coordinate homeland security expenditures and planning efforts to avoid duplicative or inconsistent investments Thus agencies must determine what levels of preparedness they can realistically develop and sustain over the long term without continued reliance on federal funding To accomplish this agencies should already be using the National Planning Scenarios Universal Task List and Target Capabilities List to review their current readiness In Ohio the State Homeland Security Strategy SHSS identifies the goals and objectives needed to address and meet Ohio s priorities Based upon ongoing intelligence analysis capability review and assessment Ohio will continue to focus available grant funding on investments to build risk based capabilities Ohio s FY2010 regional LE SHSP terrorism prevention investment area is as follows Enhance Intelligence Fusion and Information Sharing Capabilities One of the US Department of Homeland Security s US DHS most important initiatives in FY2010 is support for the maturation of the Information Sharing Environment ISE and specifically the continued enhancement of State and Major Urban Area fusion centers to include support for implementation of the Nationwide S
97. und CFDA The CFDA number for the FY2010 LE SHSP is 97 067 as part of the overall FY2010 HSGP Technology Requirements National Information Exchange Model NIEM FY2010 LE SHSP Page 19 of 36 December 2010 14769 All grantees are required to use the latest NIEM specifications and guidelines regarding the use of Extensible Markup Language XML for all grant awards Further information about the required use of NIEM specifications and guidelines is available at Aitp Avww niem gov Geospatial Geospatial technologies capture store analyze transmit and or display location based information i e information that can be linked to a latitude and longitude Grantees are encouraged to align any geospatial activities with the guidance available on the FEMA website at http www fema gov grants 28 CER Part 23 Any information technology system funded or supported by these funds is required to comply with 28 CFR Part 23 Criminal Intelligence Systems Operating Policies if this regulation is determined to be applicable Freedom of Information DHS recognizes that much of the information submitted in the course of applying for funding under this program or provided in the course of its grant management activities may be considered law enforcement sensitive or otherwise important to national security interests This may include threat risk and needs assessment information and discussions of demographics transportation pu
98. uspicious Activity Reporting SAR Initiative NSD These centers provide an important linkage between local State tribal regional and Federal partners as FY2010 LE SHSP Page 3 of 36 December 2010 14753 well as private industry and as part of a national information sharing capability must establish and maintain the capacity to receive threat related information understand its implications locally and further disseminate it to other local State tribal and private sector entities At the same time State and Major Urban Area fusion centers need to be able to aggregate blend and analyze information gathered from local law enforcement and share that information with Federal authorities Allowable expenditures of funding include support for equipment and consultation necessary to enable connection to information sharing systems such as the National Data Exchange NDex the Nationwide SAR Initiative and supporting program areas In support of these efforts Ohio EMA and Homeland Security OHS are encouraging the Major Urban Area fusion centers to prioritize the allocation of LE SHSP grant funding to meet and maintain identified levels baseline capabilities as outlined in the Global Justice Information Sharing Initiative s Global Baseline Capabilities for State and Major Urban Area Fusion Centers Additionally fusion centers should assess their achievement of the baseline capabilities so they may identify any resulting gaps
99. ve this could be very beneficial as we have had RFIs in the past from other states looking to track suspects that go through or hide out in Ohio As it stands now the SAIC would have to make secondary contacts with Regions 4 6 2 1 3 and a variety of other sources to run the entire state With this proposal believe that we could be a step closer to having a true state system It should also be noted that we could still pursue using ALPR data on OHLEG as part of a search Steve Raubenolt was my POC Thank you for any consideration Andrew Stefanik MAS1 Regional Coordination Unit Supervisor Ohio Homeland Security Strategic Analysis and Information Center SAIC 1970 West Broad Street Columbus Ohio 43223 Office 614 752 5560 Blackberry 614 425 5900 Fax 614 644 8377 14838 From Stefanik Andrew Sent Wednesday April 04 2012 1 03 PM To Proud Tracy Subject RE Grant Question Hi Tracy Ashtabula City Rec d over a dozen MDTs for their cruisers previously not outfitted with any PC capability at all Guernsey County SO Utilized a Cogent Mobile DENT Il Rapid ID to identify a corpse that had no PH on his person Cincinnati Police Region 6 Has over 22 million ALPR Records on file now that users can search and use to arrest offenders One notable success story was how the officers had no leads on a homicide so they ran the victims plate through the database and identified a vehicle that was following th
100. y FY10 LE SHSP must be pre approved by the Ohio EMA and applicant must obtain signed approval from Ohio EMA to ensure costs are eligible for reimbursement The required form is on page 35 of this application package It should be submitted as early in the process as possible to ensure prompt approval and reimbursement e Exercise Pre Approval Form as applicable This form is only required to be completed and submitted by those regions that have an exercise Project in their application All exercise activities supported by FY10 LE SHSP must be pre approved by the Ohio EMA and applicant must obtain signed approval from Ohio EMA to ensure costs are eligible for reimbursement The required form is on page 36 of this application package It should be submitted as early in the process as possible to ensure prompt approval and reimbursement IX Grant Application Processing Ohio EMA will issue signed completed grant agreements within 30 calendar days of receiving local grant applications and or having final budgets approved and on file with Ohio EMA X Grant Performance Period The performance period for they FY2010 LE SHSP is August 1 2010 April 30 2012 All equipment must be received and installed as well as the final cash draw downs must be submitted by the end of the performance period No funds may be spent on activities or costs that occur outside of the defined grant performance period Any FY2010 LE SHSP funds not properly spent withi
101. y or wirelessly e Officers can search ALPR system for previous reads at any time in reaction to notification of a suspect vehicle Criminal Intelligence Capabilities of the MPH 900 ALPR System SE NOSE M MUI DIM Ine PII M M EMO MTM UTI RETIUM OSHP GHQ Radio Shop 614 387 2997 Page 2 14828 The MPH 900 captures thousands of license plates during a shift Data recorded for each includes date and time stamp photo of the vehicle and its immediate area and GPS coordinates After action analysis of this data from relevant periods of time can lead to e Witness identification e Watch List development Placing suspect at a scene e Terrorist interdiction e Pattern recognition Other features of the MPH 900 License Plate Reader System e Processor unit is the size of a small box for easy storage in trunk of a vehicle e The MPH 900 License Plate Reader requires less than 60W of 12V DC to function e The MPH 900 communicates with an agency s operations center Command Center for alarm notification and throughout the day for database update 3 What s In The Package The mobile license plate reader system is packaged in a Pelican Storm Case and includes the following items Model AD3 S PB 2 Processing unit A K A trunk box Model AD3 S 25 74 camera assembly with 25mm lens Model AD3 S 16 74 camera assembly with 16mm lens 411308 AD3 Split transportable 10 foot camera cable times 2 412151 Single channel TB power supply
102. y represent the official position or policies of the U S DHS ORGANIZATIONAL FY2010 LE SHSP funds may be used only for the following organizational activities directly supporting the Northern Border Initiative NBI project Operational Overtime Costs In support of efforts to enhance capabilities for detecting deterring disrupting and preventing acts of terrorism operational overtime costs are allowable for increased security measures at critical infrastructure sites FY2010 LE SHSP funds for organizational costs may be used to support select operational expenses associated with increased security measures at critical infrastructure sites in the following authorized categories e Increased border security activities in coordination with CBP as outlined in Information Bulletin 135 FY 2010 LE SHSP funds may only be spent for operational overtime costs upon prior approval provided in writing email or memorandum from the OH EMA NBI Grants Coordinator EQUIPMENT FY2010 LE SHSP funds can be used for the acquisition of equipment from the eligible equipment categories listed in the FY2010 Authorized Equipment List AEL as they pertain to the State priorities The AEL is only available online through the Responder Knowledge Base RKB website at www rkb us Please note that the AEL is routinely updated and thus must be consulted each time decisions are to be made on what equipment to be purchased The Regional Law Enforcement Advisory Commi

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