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1. California Longitudinal Pupil Achievement Data System Home SSID Enrollment State Reporting lt Assessment File Submissions Reports Admin Helpy ODS Reports Home ODS Reports As of 10 PM 7 29 2043 Fall 1 y Subgroup Enrollment of Primary Status by Subgroup o 1 2 Enrollment Primary Status Student List Enrollment Primary Status Student List T n S e re D O rts a re Iment Fri isaqgregated Enrollment Primary Status Disaggregated AV ql ab eC T O 15 Disaggregated Enrollment By Status Disaggregated pouts by Subgroup Graduates and Dropouts by Subgroup q S D ay C u r r Cc n t o 17 Graduates by Subgroup Student List Graduates by Subgroup Student List o 1 8 Dropouts by Subgroup Student List Dropouts by Subgroup Student List S S D E n ro m e nt o 1 9 Completers and Dropouts Count Completers and Dropouts Count q at a nN th O D S o 1 10 Completers and Dropouts Student List Completers and Dropouts Student List o 1 11 Completer Exits Count Disaggregated Completer Exits Count Disaggregated o 1 12 Dropouts Count Disaggregated Dropouts Count Disaggregated o 1 13 Exits Count Disaggregated Exits Count Disaggregated 138 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education LON O E N California Longitudinal Pupil Achievement Data System Additional Supporting Reports 1
2. 42 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education CALPADS tudinal Pupil A Welcome CSIS CSIS State Logout California Department of Education V ALF A DS SSID Enrollment State Reportingy Assessment File Submissions Reports Admin Help 7 SSID Enrollment SSID Anomaly Reports The SSID Enrollment menu provides access to e Online Maintenance Data entry and maintenance is performed online for one SSID at a time e Manage Submissions Data entry and maintenance is performed with input files for batches of SSIDs e Anomaly Reports An SSID s enrollments that contain Suspected irregularities are reported 43 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education nO N TN California Longitudinal Pupil Achievement Data System Assign an initial SSID Enroll a student in a school enter student information Enter programs SSID Enrollment Online Maintenance Search for Student Search student data i Request SSID Request anew SSID for a student Request SSID Extracts Request a SSID extract Download Extracts Download a SSID extract e Locate an existing SSID Upload File s Upload one or more files for student enrollment View Submission Status View processing status of file s submitted for Enrollment iple Ide
3. California Department of Education LON EN LPADS California Longitudinal Pupil Achievement Data System me Patti Sampson State Logout California Dee pe rireensE a Efi tise L f A gt S Honte SSID Enrollment State Reporting Admin Help Califonmia Longitudinal Pupil Achievement Data System Administration gt Manage Local Codes User Security Select School Year and LEA Manage User Profile Manage Snapshots List of Excluded Schools Academic Year 7012 27013 LEA ABC Unified 1964212 Job Status Reference Code Course Group State Manage Direct Certification View Direct Certification Status Lom code Slate Code Edt Geiete 7 LANG Eng iL 2106 Englah itersture Access Manage Local Codes and select the code to delete 120 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education California Longitudinal Pupil Achievement Data System Welcome Patti Sampson State Logout California Department of Euccaticrs CALPADS Caran Uertaiiset ical fe esi Se Talenten seant e Home SSID Enrollment State Reporting Assessment File Submissions Reports Admin Help Administration gt Manage Local Codes Select School Year and LEA List of Excluded Schools 7 Academic Year 2012 2013 LEA ABC Unified 1964212 Lookup Search Job Status Manage Direct Certification Reference Code Course Gro
4. Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education California Longitudinal Pupil Achievement Data System 169 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013
5. Next criteria California Department of Education DS California Longitudinal Pupil Achievement Data System 01 First Grade 02 Second Grade F M Hispanic American Indian or Ala 10 Primary Enrollment 20 Sels Y N Y N Ti Instruction Mathematics T1 F Text in the report can be searched for using specified Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 LON California Department of Education CALPADS ongitudinal Pupil Achievement Dat i HI t mna Id 4 1 ofi Dl 4 100 f l Find Next f cof Eha ation us by Subgroup Academic Year 2012 2013 MHTML web archive View snapshot Excel Created Date 7 25 21 As OF 10 3 2012 5 TIFF file Word Data can be extracted In multiple formats Note Excel and pdf are generally considered to be the most useful 133 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 Academic Year LEA School Type School Title III Eligible Immigrant Socio Economically Disadvantaged Gifted and Talented Education User Comments ld 4 The filter pane can be eliminated from the report view 134 1 of 4 b Fi a 2012 2013 ABC Unified 1964212 Adult Education Centers Alterna ABC Adult 1930346 ABC Seconi rr Find Next Grade Gender Ethnicity Race Enrollment Status T
6. Phone Number Email eal e Enter any user information including an wildcard to locate all accounts for a user 87 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education LON OOO O E N ALPADS California Longitudinal Pupil Achievement Data System California Departrent of Edicatiorn Welcome martha Kincheloe State Logout CALPADS Califonwa Longitudinal Pupil 4chievement Data System Home SSID Enrollment State Reportingy Assessment File Submissions Reports Admin Help 7 Administration gt User Security Een Create User Security Reports Enter Any User Information First ame i S s CS Select LEA Lookup Last Name Kinchelbe ts User ID fo Phone Number fo Lookup Results Displaying 1 2 of 2 Records Viewing page 1 of 1 Select the of records to view Defaut io C 20 al User Name wer Email User Account _ Accou nt Level Account Status Kincheloe Martha Active Palo Alto Unified Kincheloe martha Displaying 1 2 of 2 Records Viewing page 1 of 1 Select the of records to view E Default 10 Cc 20 C All Each of the user s accounts Is listed 88 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education CALPADS California Longitudinal Pupil Achievement Data System Taal ior ei Dee
7. eCan be filtered by e Grade Level e School 149 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 Contains records that failed validation eCan be filtered by e Submitter e School e Job ID 150 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 Contains candidates for SSID requests eCan be used to assist working on confirmations offline eDoes not have filter options 151 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 Contains SSIDs assigned during MID Anomaly resolution eCan be downloaded from CALPADS for import into a local student information system 152 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 eContains new SSIDs extract for SSIDs obtained online eCan be downloaded trom CALPADS for import into a local student information system 153 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 eCan be created for each of the file formats that can be submitted to CALPADS eCan be used for local data analysis or data reconciliation eSame format as the files submitted to CALPADS except there are two additional fields upload date and last date updated eCan not be used to upload data to CALPADS Note that the vendor for the local SIS may have provided the capability to use this file to determine what needs to be submitted to CALPADS 154 Essential 2 Features Code Mappings a
8. 115 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education LON TN DS California Longitudinal Pupil Achievement Data System MAINTAIN EXISTING CODE MAPPING 116 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education LPADS California Longitudinal Pupil Achievement Data System Welcome Patti Sampson State Logout E 1 Logout I L i A D S Home SSID Enrollment State Reporting Assessment File Submissions Reports Admin Help Califonwa Longitudinal Pupil Achievement Data System Administration gt Manage Local Codes Select Schoo Year and LEA Academic Year 2012 2013 Manage User Profile Lookup List of Excluded Schools Job Status Manage Direct Certification Califernia Department of Echucaticsrs LEA ABC Unified 1964212 Reference Code Course Go View Direct Certification Status Edit Delete 101 5810 Introduction to Emergency Services Edit Delete 302 5950 Construction technology Access Manage Local Codes and select the code to edit 117 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education California Longitudinal Pupil Achievement Data System EDITA LOCATE CODE MAPPING coni Welcome Patti Sampson State Logout Califern
9. and or disclosed by authorized personnel including authorized network administrators and CDE personnel for any lawful purpose including but not limited to criminal prosecution Copyright of California Deparment of Education Logon Page Help Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education LON O E N LPADS California Longitudinal Pupil Achievement Data System The Homepage provides a dashboard of system and general notifications relating to the operation of CALPADS California Department af Erhucaticers Welcome Patti Sampson State Logout LPADS Califonwa Longitudinal Pupil achievement Data CALPADS Home Home SSID Enrollment State Reporting Assessment File Submissions Reports Admin Help 7 Upcoming Events Anomaly Status Displaying 1 1 of 1 Event s Viewing page 1 of 1 Message Direct Direct Certification results dated 07 0213 are now available 0r 12 2013 rer l through the online Direct Certification screen and extracts The date of the next run scheduled is 08 02 13 Result Type Processed Date Anomaly Status of Submissions CALPADS Notifications Job Name File Type File Status Submitted Datemg Displaying 1 1 of 1 Notification s Viewing page 1 of 1 TERET Jul 30 2013 Your Extract 1 1 27 AM Extract ODSDownloads_20130730112654 4467 _ 2238191 tc has th wall J i ed Copyright of California Department of Education 39 Ess
10. 0 July 22 2013 California Department of Education nO N OOOO O EE N California Department of Education nO N EN DS California Longitudinal Pupil Achievement Data System CALPADS Cama lanih ehna pi EEEE Date Syste Honte SSID Enrollment State Reporting Assessment File Submissions Reports Admi in Help 7 SSID Enrollment Online Maintenance Manag Submissions gt an Search for Student Search student data jlmkspeialpesllpess Aaa aaa SS Request SSID Request anew SSID for a student Request SSID Extracts Requesta SSID extract Download Extracts Download a SSID extract Welcome Patt Sampson State Logout Manage Submissions Upload Filefs Upload one or more files for student enrollment View Submission Status View processing status of file s submitted for Enrollment o SSID Anomaly Reports Manage Multiple Identifiers MIDS Manage multiple SSID assignments to students Manage Exit Reason Discrepancy ERD Manage discrepancies for exit reason Manage Concurrent Enrollment CCE Manage concurrent student enrollments Anomaly Status Report View Anomaly Status Report The Manage Submissions menu accesses functions to e Load batch enrollment data from either SIS generated input files or from manually produced excel spreadsheets e Complete the batch load including Viewing the status of the submission Managing the rejected records Posting
11. 0a Expected Schools Information Report 1 2 Enrollment Primary Status Student List 1 1 Enrollment Primary Status Subgrou 1 4 Enrollment State View 1 5 Enrollment Status Disaggreagated These reports provide i coropouts by Suboroup Student Ls Certification additional data to 10 Co d Dropouts Student Li 1 11 Completer Exits Count Disaggregated Reports They are support to verification of 1 12 Dropouts Count Disaggregated reviewed and data displayed on the 1 13 Exits Count Disaggregated certified as accurate Certification Reports during the ae Certification Process These reports are available to 8 1 Shute Profi List display certification SSID TETTIE Enrollment data in the Snapshot Student Profle Dropouts Stat Database for Fall 1 139 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education LON OOOO O E N California Longitudinal Pupil Achievement Data System Additional Supporting 1 2 Enrollment Primary lt a ry a 1 4 Enrollment State Wie o Graduates And D a You can view the status of the data In lent By Prima the ODS that will be captured in a Snapshot long before the Snapshot is due This allows you to monitor the jeter Exits ce data as it is loaded Therefore you 7 some reports don t have to wait until a data e display data from collection begins before you can uts State V
12. Califonwa Longitudinal Pupil Achievement Data System SSID Enrollment Online Maintenance ae tae Dae Search for Student Search student data Ee ee oraphic data Request SSID Request a new SSID for a student mM e N U offe rs Request SSID Extracts Request a SSID extract se acti ons fro m Download Extracts Download a SSID extract sub menus as a Manage Submissions n landing page that Upload File s Upload one or more files for student enrollment provides access to all of the sub View Submission Status View processing status of file s submitted for Enrollment SSID Anomaly Reports functions Manage Multiple Identifiers MIDS Manage multiple SSID assignments to students Manage Exit Reason Discrepancy ERD Manage discrepancies for exit reason Manage Concurrent Enrollment CCE Manage concurrent student enrollments Anomaly Status Repor View Anomaly Status Report Copyright of California Department of Education Home Help 41 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 Welcome CSIS CSIS State Logout CALPADS Longitudinal SSID Enrollment State gY nt File Submissions Reports Adm in Help SSID mme en nline Maintenance gt The SSID Enrollment menu accesses functions that manage the entry and the maintenance of data for CALPADS enrollment which includes SSID Student Information School Enrollment Student Programs
13. Pupil Achievement Dat Welcome CHS Cals State Logout SSID Enrollment State Reporting min Help Manage Submissions Upload File s Upload one or more files for various file types View Submission Status View processing status of submitted file s Copyright of California Department of Educatio Home Help e Either SIS generated input files or manay produced Excel spreadsheets can be uploaded e Viewing the Submission Status accesses the ability to View Rejected Records Manage the SSID Candidate List i e Confirming Identifiers Post accepted records 46 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education California Longitudinal Pupil Achievement Data System Welcome Patti Sampson State Logout C k L l A D S T Home SSID Enrollment State Reporting Assessment File Submissions Reports Admin Help Califonwa Longitudinal Pupil Achievement Data System SSID Enrollment Search for Student Search student data SSID Anomaly Reports gt il MALS Enae M Manage Exit Reason Discrepancy ERD Request SSID Request a new SSID for a student saline EELSE Manage Concurrent Enrollment OCE Request 551D Extracts Request a SSID extract Download Extracts Download a SSID extract Anomaly Status Report Upload File s Upload one or more files for student enrollment View Submission Status View p
14. i Muti 11 F 17171994 MX cai 01 11 Unified z Wew2011 Primary DAX 1954712 High pas 1933159 ABC Artesia Modesto wanLee4 ii Primary Mutti 10 M 17171995 TW 00 10 Unified High Ween 1 1964212 1930361 School School School of Start Exit Student Name Gender Attn Date Date ABC Artesia C ma Larlsez 100 2264401407 M 1171995 TW o0 09 Unified High S232011 uay 1964212 1930361 Nubia san Diego Leadership C SEN i 100 8357925688 M 14995 TW 00 o9 Unified Academy 9 7 2009 aot 3768338 6114961 Palo TE Palo Alto C e to vanLeest 99 4929258240 M 11995 TW o0 o9 Unified in 9 1 2009 Primary 4369641 4335782 a e The values relating to the data shown are hidden e Clicking the Reveal Button shows the values relating to the originally shown data 34 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education California Longitudinal Pupil Achievement Data System KEY POINTS 35 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 e Data entry and data access can be accomplished in multiple ways e Data can be entered and maintained at any time e Many different views of the data are available 36 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education LON OO O E N DS California Longitudinal Pupil Achievement Data System PORTAL OVERVIEW DEMONSTRATIO
15. the records 52 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Educati nO N CALPADS ongitudinal Pupil Achievement Data System Welcome Patti Sampson State Logout CATEAD California Longitudinal Pupil Achievernen 1 SSID Enrollment State Reporting Assessmen t File Submissions Reports Admin Help State Reporting Online Maintenance Online Maintenance Manage Submissions Maintain Student Data Search student data by specifying SSID or My Manage Certifications gt Spe ESTO SES Ses Maintain Staff Data Search staff data by specifying SEID or by viewing a list of existing staff Maintain Course Data Search for courses by local ID or state ID Maintain Discipline Data Search for discipline data by Incident File Upload Upload Filefs Upload one or more files for various file types View Submission Status View processing status of submitted file s Manage Certifications View Certification Status View Status of Certifications C The Manage Certifications menu accesses functions to e View reports that display data to be certified e View the status of a certification e View the records that did not pass the certification edits e View the anomaly for the certification data e Certify the data e Decertity data if necessary 53 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California D
16. v3 0 July 22 2013 128 Report data is filtered by user selection to control the resulting report data Academic an45 an4 oe a 41 Firet Grade 0 Seconc sats 2012 2013 Grade O1 First Grade 02 Second Grade View Report LEA Sacramento County Office of Education 3410348 Gender Female Male w School es EE Ethnicitv Race Hispanic Am Indian Alskn Nat A ae County Community County Offic Ethnicity Race Hispanic Am Indian Alskn Nat Alae lye fe l School Carson Creek Jr Sr High 01062 mags School oe ole v Comments d IET ld 4 1 aoib W a 100 ama Find Next A The user can enter comments that appear in the footer of the report 129 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education LON OOO a E N DS California Longitudinal Pupil Achievement Data System Academic annan i i aiia ee Minm jean 2012 2013 m Grade 01 First Grade 02 Second Grade View Report LEA Sacramento County Office of Education 3410348 lel Gender Female Male v ae County Community County Offic Ethnicity Race Hispanic Am Indian Alskn Nat ajai IYpE School Carson Creek Jr Sr High 01062 a OMMEeENCS 4 i j E n ld 4 ofi H a 100 lama Find Next KD tT Long reports with multiple pages can be viewed by using the paging tool available 130 Essential 2 Features Code Mappings and User Access v3
17. 0 20 all Job ID Job Name File Type Submitter Submitted File Status Status Total Passed Date Time Date Time Records its Bi142009 6 1094 retest 3 Remove 2 17 06 PM 3 17 06 PM De Upload Failed B14 2009 These aids allow you to e Adjust number of displayed records e Navigate through pages of records 31 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education California Longitudinal Pupil Achievement Data System Cal fer ria Departmani af Euciatieors M Welcome Al artha Kin cheloe State Logou CALPADS California Longitudinal Pupil Achievement Data System SID Enroliment gt Manage Submissions gt Submission Status Home SSID Enrollment State Reporting Assessment File Submissions Reports lt Admin Help File Type All Status Date Time Apply Filters Submitted Date Time File Status All Reset Filters Submitter Name All Status Date Time File List Current Date Range Start Date 871572009 ferrer Date Range End Date AUGUST 2009 e A calendar displays when the icon is clicked e The calendar date selected populates the field 32 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education nO N EN LPADS California Longitudinal Pupil Achievement Data System Welcome Martha Kincheloe State Logou California Department cf Erhucta
18. 0 July 22 2013 105 Code mapping can e Simplify the data submission process e Save time e Minimize the potential for error in submitting data that is not stored in the local SIS 106 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 Career Technical Non Classroom Based or Education Pathway Support Assignment Course Group State Disability Category Education Program Enrollment Status Grade Level Language 107 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education California Longitudinal Pupil Achievement Data System ADD NEW CODE MAPPING 108 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education California Longitudinal Pupil Achievement Data System Welcome Patti Sampson State Logout PADS oS Se eS ee eg A Home SSID Enrollment State Reporting Assessment File Submissions Reports Help CALPADS Administration User Security Search and Create New Users in CALPADS Local Codes Manage Local Codes List of Excluded Schools Manage User Profile Manage User Profile Setup Answers to Security Questions and Change Password List of Excluded Schools View Manage List of Excluded Schools Manage Direct Certification View Direct Certification Status View Direct Certification Status View Direct Certification Status View Assessment Eve
19. 0 July 22 2013 Academic Year LEA School Type School Title III Eligible Immigrant Socio Economically Disadvantaged Gifted and Talented Education User Comments 131 2012 2013 iss ABC Unified 1964212 Adult Education Centers Alterna gt econt wt ABC Adult 1930346 ABC Page Width Y N Whole Fage 500 200 Ethnicity Race Enrollment Status Title I Part C Migrant SpecialEducation Education Service rT California Department of Education LON OOO E N ALPADS California Longitudinal Pupil Achievement Data System 01 First Grade 02 Second Grade F M se Hispanic American Indian or Ala 10 Primary Enrollment 20 Selja Y N gt e Y N e Ti Instruction Mathematics T1 F se The report can be increased or reduced in size for Internet Explorer Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 Academic Year LEA School Type School Tithe III Eligible Immigrant Socio Economically Disadvantaged Gifted and Talented Education User Comments ld ad ji 132 of 4 b Fi q 2012 2013 ABC Unified 1964212 Adult Education Centers Alterna ABC Adult 1930346 ABC seconda 1007o l uu Gender Ethnicity Race Enrollment Status Title I Part Migrant SpecialEducation Education Service er Find
20. ADS Rules of Behavior Agreement and applicable state and federal laws Unauthorized access to this system and or unauthorized use of information from this system may result in cil and or criminal penalties under applicable state and federal laws By using this system you are acknowledging and agreeing that all information concerning your access to this system including but not limited to any information entered stored or retrieved by you may be monitored retrieved and or disclosed by authorized personnel including authorized network administrators and CDE personnel for any lawful purpose including but not limited to criminal prosecution Copyright of California Department of Education CALPADS security begins at login A User ID and Password are required to gain access 62 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education California Longitudinal Pupil Achievement Data System USER ACCOUNT MANAGEMENT 63 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 A User ID and Password are assigned to a user when a CALPADS User Account is set up The User Account controls access to CALPADS data and functionality The following are required to set up an account e User s Name the name of the individual who will have access to CALPADS e User ID the ID used to sign into CALPADS It is assigned by the LEA CALPADS Administrator It can
21. Black frican Am Additional views of data are available by sorting the columns on the report as in this example where the default sort is by SSID and the new sort is alphabetical 144 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education Report Documentation CALPADS ongitudinal Pupil Achievement Dat Each report is documented in the User Manual with a picture of the report and this information Enrollment Primary Status by Subgroup 14 Jops indicates if a report can be viewed in the 1 1 ops in the Snapshot Database or in both Rep YPO indicates whether the report is a Certification Ree hoon or a Supporting Report Views Type Tops and Snapshot Certification Links To gt Report 1 2 Enrollment Primary Status Student List gt O 2 2 Title III Eligible Immigrants by Birth Country Links From From Deania Links To indicates 2 a the report accesses another report Links From indicates if the report can be accessed from another report 145 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education California Longitudinal Pupil Achievement Data System CALPADS EXTRACTS 146 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 Data extracts are used to download data from the ODS The following pre defined data extracts are available e SSID Extract e
22. California Department of Education lt a D ADS California Longitudinal Pupil Achievement Data System Features Code Mappings and User Access Essential 2 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education CALPADS ongitudinal Pupil Achievement Dat Introductions FCMAT CSIS Participants Ground Rules Mute phones while listening Mute or MIC button Do not place the call on HOLD silence cell phones Provide your name and LEA when speaking One conversation at a time Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 CALPADS KEY FEATURES KEY CONCEPTS and SYSTEM ADMINISTRATION This course provides an overview of CALPADS e Features e Key concepts e User Accounts e Set up e Maintenance 3 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 e CALPADS e Application and Its Features 2a p 7 e Security 2b p 59 e Local Code Mapping 2c p 101 e Reports and Extracts 2d p 123 e Getting Started 2e p 158 4 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 Prerequisite e Essential 1 Overview of Objectives and Requirements e Available in Self Paced only Target Audience e LEA Program and Data Management Staff Responsible for Overall District Enrollment e CALPADS LEA Administration 95 Essential 2 Features Code Mappings a
23. Candidate List File formats are included in the e Rejected Records CALPADS File Specifications e Replacement SSIDs e Direct Certification e ODS Extracts Student SSID Enrollment Information Staff Demographics Program Staff Assignment Discipline Course Section Health Student Course Section Waivers 147 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education CALPADS California Longitudinal Pupil Achievement Data System Data extracts requested as follows California Departe cof Eiicce tess CALPADS Califonma Longitudinal Pupil 4chievement Data System Reports gt Extracts gt SSID Extracts Welcome Patti Sampson State Logout Home SSID Enrollment State Reporting Assessment File Submissions Reports lt Admin Help Extract SSID Extract LEA Sacramento County Office of Education 3410348 Lookup Submitter p Job ID By Job OR By Date Range mek Start Date SSID End Assigned _ S51D s Obtained via Online Maintenance only L Active Enrollments Only Grade Level Extract File Name Return to Request Extract Files Request File 148 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 Contains students assigned SSIDs in a CALPADS batch transaction eCan be downloaded from CALPADS for import into a local student information system
24. Codes List of Excluded Schools Manage User Profile Manage User Profile Setup Answers to Securify Questions and Change Password e List of Excluded Schools View Manage List of Excluded Schools Manage Direct Certification e View Direct Certification Status View Direct Certification Status Wee Byes SSS SES Welcome Patti Sampson State Logout View Assessment Event Status View 4ssessment Event Status View Assessment Event Status Manage Program Administration Manage Assessments Manage Assessments A user s account can be revoked through User Security by LEA Administrator 99 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education ALPADS California Longitudinal Pupil Achievement Data System California Departe of Ebiucaticrs CALPADS Califonwa Longitudinal Pupil Achievement Bata System Administration gt User Security Welcome Patti Sampson State Logout Home SSID Enrollment State Reporting Assessment File Submissions Reports Admin Help 7 Create User Security User Information Secunty Level First Name Patt ae ee oy a B Last Name Sampson LEA La Canada Unified 1964659 User ID psampson site Email psampson csis k12 ca us Password Status Assigned Phone Number 999 999 9999 Password Expiration 9 30 2013 12 00 00 AM Date Autopost Flag off Password Reset Date Accoun
25. EA Home SSID Enrollment State Reporting y Assessment File Submissions Reports Admin Help Academic Year 2913 2014 Enter or Select ar Reference Code indicates the LEA status is Closed LEA Code LEA Name 1954212 ABC Unified 1964212 Copyrigh aa vss Ate oe Charter 12725 Le Home Help Code sets stored by LEA 111 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education California Longitudinal Pupil Achievement Data System Welcome Patti Sampson State Logout ater enn een Pupil Achievement Data Ss Administration gt Manage Local Codes Select School Year and LEA California Department af Edhie Home SSID Enrollment State Reportingy Assessment File Submissions Reports Admin Help 7 Academic Year 2013 2014 A LEA La Canada Unified 1964659 Lookup Search Reference Code Course Group State m Course Group State Course Non Standard Instructional Level Degree Disability Category Disciplinary Action Authority Disciplinary Action Category ht of California Department of Education Education Program Home Help u Sets of reference codes are defined by CDE for CALPADS to ensure consistency of reporting 112 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education ALPADS California Longitudinal Pupil Achievement Da
26. E_Y Certification Snapshot Created Status e Filters allow customized views of data e Data is presented based on the selections made trom the dropdowns which indicate the data available 28 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education CALPADS ifornia Longitudinal Pupil Achievement Data System Welcome martha Kincheloe State Logout Assessment File Submissions Reports Admin Help 7 SlD Enrollment gt Online Maintenance gt Student Search Search By SSID a iaa The wildcard is for Search By Demographic Use character to specify partial criteria aCCe pted O names in this Last Name Kincheloe First Name p Middle Name h Gender All 7 Birth Date Searc mm dd yyyy Country All x Primary All Language e Search function finds data based on the selection criteria e All data that meet the criteria are presented Note that the Search By Demographics is faster when more fields are entered however in order to return a result the data entered must be an exact match 29 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education LON DS California Longitudinal Pupil Achievement Data System Welcome martha Kincheloe State Logout a PErree nt ar i CA i L P fr ADS S Home SSID Enrollment State Reportingy A File Sub
27. N 37 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education PADS California Longitudinal Pupil Achievement Data System A User ID and Password are required to enter CALPADS gt A DS Califonvia Longitudinal Pupil 4chievement Data System 38 CALPADS California Longitudinal Pupil Achievement Data System After 3 unsuccessful attempts to login EnterUserID 0 CALPADS will lock you out for 10 Enter Password sword minutes Logon Logon Cy agree to the statement below NOTICE You are about to access the CALPADS computer system ofthe State of California Department of Education the Department This system is intended for authorized users only in accordance with the CALPADS Rules of Behavior Agreement and applicable state and federal laws Unauthorized access to or use ofthis system or any information therein is strictly prohibited by Department policy the CALPADS Rules of Behavior Agreement and applicable state and federal laws Unauthorized access to this system and or unauthorized use of information from this system may result in civil and or criminal penalties under applicable State and federal laws By using this system you are acknowledging and agreeing that all information concerning your access to this system including but not limited to any information entered stored or retrieved by you may be monitored retrieved
28. RC SCSC SCTE EOY 1 4 tabs Fall 1 Fall 2 EOY 1 4 Certification Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 Initial set up of the LEA Administrator application includes the following e Manage Security Create User Accounts Ensure User Profile is set up by each user e Manage System Codes Optional Map local codes to CALPADS codes Manage Anomaly Contacts Assign roles for LEA school contacts 165 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 166 Obtain the LEA Administrator account Attend remaining trainings synchronize Student School Start Dates in CALPADS with local Start Dates Understand the scope of data required by CALPADS Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 E CALPADS URL https www calpads ca gov CALPADS Support CALPADS Service Desk Request Form preferred contact method e HTTP WWW2 CDE CA GOV CALPADSHELP DEFAULT ASPX 916 325 9210 caloads support cde ca gov CALPADS Operations Office Admin Account Support 916 324 6738 calpadsaccess cde ca gov CALPADS LEA Listserv one way http AWwww cde ca gov ds sp ci listservs asp 167 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education CALPADS California Longitudinal Pupil Achievement Data System Please complete our survey 168 Essential 2
29. S Security Essential 2b Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education CALPADS This module includes the following e Overview of Security e User Account Management e Password Management e Security Management e Key Points e Security Management Demonstration 60 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education California Longitudinal Pupil Achievement Data System Overview of User Security 61 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education LON EN ALPADS California Longitudinal Pupil Achievement Data System California Dep rane cof Echucatidi Califonwa Longitudinal Pupil Achievement Bata System California Cae pari t af Echuca icons Califonwa Longitudinal Pupil achievement Data System Enter User ID Enter Password Forgot password Login agree to the statement below NOTICE You are about to access the CALPADS computer system of the State of California Department of Education the Department This system is intended for authorized users only in accordance with the CALPADS Rules of Behavior Agreement and applicable state and federal laws Unauthorized access to or use of this system or any information therein is strictly prohibited by Department policy the CALP
30. Security Level Only LEA and School available to an LEA California Longitudinal Pupil chic Administration gt User SearchiMaintain User MERGIS User Level School Enter User Information Select Security Level Select LEA m Lookup ee First Name Select User Level 2 m N n Last Name The User ID may only contain ERRE EUEN AN User 1D 20 characters total The If School is the recommended format is level chosen the FirstInitialLastName CDCode LEA field appears Emiail Phone Number Autopost Flag of with the FirstlnitialLastName under the User Level selection OAD only 12 characters Enter the user s information and security Level 83 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education User Account Management CALPADS a Longitudinal Pupil Achievement Data System If LEA Level was selected above the LEA CREATE NEW USER cont of the LEA Administrator is defaulted A State Administrator can locate an LEA with the Lookup function If School level was selected Select Select role or roles to be assigned School will appear here Enter the school using the Lookup function Artesia High 1930361 w Administration gt Direct Certification Assign Role s gt gt Free Reduced Lunch FT Assessment gt STAR Assessment Coordinator Re
31. State Logout Cairkan ee ed ee Home SSID Enrollment State Ri orts Admin Help Administration gt Manage User Profile Manage Security Questions User ID psam PpS0On CSss Security Question 1 Please select a security question Answer 1 Security Question 2 Please select a security question Answer 2 The User Profile function provides for setting up security questions which are used when a password is retrieved Change Password Current Password New Password _ Confirm Password 96 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education lt a EN DS California Longitudinal Pupil Achievement Data System alifornia Departreent of Ecbiicaticrs CALPADS karaa lahel Paull E heee Callie Stern Home SSID Enrollment State Reporting Assessment File Submissions Reports v Help CALPADS Administration Manage Local Codes Welcome Patti Sampson State Logout Administration Manage User Profile User Security Search and Create New Users in CALPADS Manage Snapshots Local Codes Manage Local Codes List of Excluded Schools Manage User Profile Manage User Profile Setup Answers to Security Questions and Change Password Job Status List of Excluded Schools View Manage List of Excluded Schools Manage Direct Certification View Direct Certification Status View Direct Certificat
32. Status Student List regated Enrollment Frimary Status Disaggregated f ro mM t h e O D S ated Enrollment By Status Disaggregated pouts by Subgroup Graduates and Dropouts by Subgroup 1 7 Graduates by Subgroup Student List Graduates by Subgroup Student List Student List Dropouts by Subgroup Student List 19 Completers and Dropouts Count Completers and Dropouts Count E aC h re DO rt 1 10 Completers and Dropouts Student List Completers and Dropouts Student List ff r fi r saggregated Completer Exits Count Disaggregated O S te i S regated Dropouts Count Disaggregated tO C u sto m l Z S gated Exits Count Disaggregated h 2 2 Title Ill Eligible Immigrants Count by Bith Country Title Ill Eligible Immigrants Count by Birth Country t d ata 7 51 TA J 1d Price Me igibility Count Free or Reduced Price Meal Eligibility Count 59 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Dep ment of Education CALPADS Longitudinal Pupil Achievement Data System Welcome Patli Sampson State Logout CALPADS a Longrtiatienel Papel Actuecrment Hore SSID Enrollment State Reporting Assessment File Submissions Reports Admin Help Extracts Home Extracts Each extract Request CALPADS Files i gt SSID Extract Extract of the SSIDS assigned during a batch submission offe rS fl Ite rs o Candidate List Extract of the potent
33. a Longitudinal Pupil Achievement Data System F PADS LPADS Califonwa Longitudinal Pupil Achievement Data System Enter User ID l Enter Password Forgot password Login Da agree to the statement below NOTICE You are about to access the CALPADS computer system of the State of California Department of Education the Department This system is intended for authorized users only in accordance with the CALPADS Rules of Behavior Agreement and applicable state and federal laws Unauthorized access to or use of this system or any information therein 1s strictly prohibited by Department policy the CALPADS Rules of Behavior Agreement and applicable state and federal laws Unauthorized access to this system and or unauthorized use of information from this system may result in civil and or criminal penalties under applicable state and federal laws By using this system you are acknowledging and agreeing that all information concerning your access to this system including but not limited to any information entered stored or retrieved by you may be monitored retrieved and or disclosed by authorized personnel including authorized network administrators and CDE personnel for any lawful purpose including but not limited to criminal prosecution Copyright of California Department of Education CALPADS security begins at login A User ID and Password are required to gain access Essential 2 Features Code Mapping
34. ace Batch Provides functionality to create and manage SSID enrollment and State Reporting records using the batch upload interface Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 Description Provides the same functionality as Batch role with the exception of the user not being able to perform the final post to the ODS search Provides ability to only search for a specific SSID and view the results a read only role SENR Provides access to run and view reports only Reports Direct Provides functionality to manage Direct Certification Certification data BatchNoPost Free Reduced Lunch Provides functionality to create and manage Free and Reduced Lunch data 68 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 Additional roles exist that control functions only Role Description Data Collection Allows access to the certification capability in State Certifier Reporting Superintendent Allows access to the certification capability in State Certifier Reporting Anomaly Identifies the individual serving as the LEA contact for Contact anomalies The combination of a Security Level and a Role determines a user s access rights and enables the user to perform necessary tasks within CALPADS 69 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 The combination of a Security Level and a Role determines a
35. ancel In what city were you born What is your mothers maiden name Once security questions are answered correctly a temporary password Is emailed to the user 94 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education California Longitudinal Pupil Achievement Data System California Department of Education Welcome Patti Sampson State Logout CALPADS Catifomia ongitidial Pupil Achievement Pala Saran Home SSID Enrollment State Reporting Assessment File Submissions Reports Admin Help CALPADS Administration User Security Search and Create New Users in CALPADS Manage Snapshots Local Codes Manage Local Codes List of Excluded Schools Manage User Profile Manage User Profile Setup Answers to Security Questions and Change Password List of Excluded Schools View Manage List of Excluded Schools Manage Direct Certification View Direct Certification Status View Direct Certification Status View Assessment Event Status View Assessment Event Status View Direct Certification Status Manage Assessments Manage Assessments security questions are set up when the initial user account Is defined 95 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education LON OOOO O E N CALPAD California Longitudinal Pupil Achievement Data System Welcome Patti Sampson
36. ccess v3 0 July 22 2013 27 California Department of Education PADS California Longitudinal Pupil Achievement Data System Welcome martha Kincheloe State Logout CALPADS Califonia Longitudinal Pupil 4chieverment Gata System Home SSID Enrollment State Reporting Assessment File Submissions Reports Admin Help 7 SSID Enrollment gt Online Maintenance gt Student Search Search By SSID Search By Demographic Use character to specify partial criteria Last Name First Name OS Middle Name Gender AN Birth Date CT a CT mm dd yyyy Country All Primary All 7 TE Taaa MEXICO MX CANADA CA AFGHANISTAN AF LAND ISLANDS A Reset Copyright of California Department of Education Home Help e Dropdowns display available options for selections Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education nO N EN DS California Longitudinal Pupil Achievement Data System California Depart rr ri nt Data System State Reporting gt Manage Certifications gt Certification Status Welcome martha Kincheloe State Logout 20S Sys gr eS Pe eS ee Home SSID Enrollment State Reportin Reports Admin Help Printer friendly View Filter Options IFA OO tjok Apply Filters Academic Year 2008 20090 Reset Filters Snapshot Fall 7 Annual Enrollment Update Title Ill
37. e Help CALPADS California Longitudinal Pupil Achievement Data System Welcome Patti Sampson State Logout California Department of Erhuctatiors k L l d C IS Home SSID Enrollment ns Reports Admin Help Califonwa Longitudinal Pupil Achievernnie State Reporting Online Maintenance Maintain Student Data Search student data by specifying SSID or byi Maintain Staff Data Search staff data by specifying SEID or by viewing a list of existing staff Maintain Course Data Search for courses by local ID or state ID Discipline Dats Search for discipline data by Incident Note that SSID Enrollment Student Information and Student Program data for existing students can be entered either in SSID Enrollment or State Reporting at anytime File Upload Upload File s Upload one or more files for various file types View Submission Status View processing status of submitted file s Manage Certifications View Certification Status View Status of Certifications Copyright of California Department of Education The Online Maintenance menu accesses functions to e Locate an existing student s data Enter a staff member e Maintain an existing student s Locate a staff member ano enrollment student information and maintain staff member s data programs e Enter course data and maintain it 51 Essential 2 Features Code Mappings and User Access v3
38. eatures Code Mappings and User Access v3 0 July 22 2013 California Department of Education nO N CALPADS California Longitudinal Pupil Achievement Data Syst item Record Tye Type Selection Criteria Options Criteria Options Course Course Enrollment Academic Year ID Reporting section LEA School of Course Delivery Course Completion Academic Year ID Reporting LEA School of Course Delivery 10 Student Course Enrollment Academic Year ID Reporting Course LEA School of Course Delivery section Course Completion Academic Year ID Reporting LEA School of Course Delivery 158 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 159 The user can configure the reported data Data extracts can assist comparing CALPADS data with local data Some reports can display data from either the ODS or the Snapshot database The ODS data is current data the Snapshot data Is certification data Data to be certified can be viewed in the ODS long before the certification process begins Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education lt CALPADS California Longitudinal Pupil Achievement Data System Getting Started Essential 2e Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 161 Getting Started Guides First Steps with CALPADS Application Set Up Responsibility Prerequi
39. elf Contained Class 2100 Reading improvement developmental reading 2101 Comprehensive English 2102 Basic English Language Art Proficiency Devel 2105 American literature 2106 English literature 210 Ethnic literature 2108 World literature 2109 Other literature 2110 English Language Development 2111 Journaligm 2112 Speech 2113 Composition 211 composition 2115 Forensics 2116 Language structure language arts 2117 Science fiction 2113 Expository Reading and Writing 2120 Reading state funded Miller Unruh spec Only the values defined for the Code Set can be entered 114 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education LPADS California Longitudinal Pupil Achievement Data System Welcome Patti Sampson State Logout California Department of Ebucsatiors CALPADS Sabina Ue EE AE Gale AET Home SSID Enrollment State Reportingy Assessment File Submissions Reports Admin Help Administration gt Manage Local Codes Select School Year and LEA Manage Local Codes Manage Snapshots Manage Direct Certification Academic Year 2012 2013 LEA ABC Unified 1964212 Lookup Search Reference Code Course Group State 5310 Edt Delete 101 Introduction to Emergency Services Edit Delete 302 5950 Construction technology View Direct Certification Status b 305 The mapping is added for the Academic Year selected
40. ent and entry of enrollment student information amp program data 21 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education CALPADS ongitudinal Pupil Achievement Dat California Depart nt of CALPADS Califorma Longitudinal Pupil Achievement Data System Welcome User State Logout Home SSIDEnrollmenty StateReportingy Assessment File Submissions Reports Adminy Helpy e State Reporting Manage scheduled data collection processes including data maintenance data submission and data certification e Assessment Manage the creation of Pre ID labels and the submission of test results by assessment vendors e File Submissions Not available at this time Manage all file submissions including SSID Enrollment and state Reporting from a single location e Reports Access and schedule reports and data extracts Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 22 California Department of Education CALPADS ongitudinal Pupil Achievement Data System California Depart nt of ALPADS Califorma Longitudinal Pupil Achievement Data System Welcome User State Logout Home SSIDEnrollmenty StateReportingy Assessment File Submissions Reports Adminy Helpy e Administration Administer user security for local accounts and map local codes to CALPADS codes e Help View help tools s
41. ential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education LON CALPADS lifornia Longitudinal Pupil Achievement Data System This section will notify This section will display the user of important a notifications generated by upcoming events CALPADS such as the related to CALPADS SSE creation of an enrollment in Welcome to cALPADS another LEA that overlaps the SS D s enrollment in your LEA Upcoming Events Anomaly Status Displaying 1 1 of 1 Eventis Viewing page 1 of 1 2 10 5 2009 General CALPADS Live r Pal coe f ERD 0 The status of the LEAs anomalies will display in this section Status of Submission CALPADS Notifications Job Name File Type Submitted Date Displaying 1 2 of 2 Notification s Viewing page 1 of 1 record eae aa tae ae ERA Nf ageing CCE Active Student 22282282 was enrolled in LEA 1234587 This section will provide ae the user of the status of data submissions Copyright of California Department of Education Home Help 40 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education California Longitudinal Pupil Achievement Data System California Che Welcome Patti Sampson State Logout C i L F A D S Home SSID Enrollment State Reporting Assessment File Submissions Reports Adminy Help 7
42. ently viewing Shows the current page being displayed and the total number of pages for that list The user may select a page number to view Calendar Allows the user to view a pop up calendar and select the appropriate date Tool for a field Column Allows the user to sort the displayed records based upon the data ina Sort column This can be in ascending or descending order Reveal Is provided for a number of applications within CALPADS When the Button reveal button is displayed it indicates there is additional information that is available to the user about the process you are attempting to perform When the user clicks on the Reveal button the information is displayed Click again to hide the information NO Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education CALPADS ongitudinal Pupil Achievement Dat Welcome martha Kincheloe State Logout Califomia Longitudwant Pupit Achievement Data System Home SSID Enrollment State Reporting i ubmissions Reports Admin Help SSID Enrollment gt Online Maintenance gt Search for Student gt Search Results gt Student Detail e Breadcrumb trail records the path taken to arrive at the Current screen e The items in the trail can be selected to return to a previous screen Note that the breadcrumbs should be used instead of the browser back button 26 Essential 2 Features Code Mappings and User A
43. epartment of Education CALPADS California Longitudinal Pupil Achievement Data System California De rt r CALPADS Califorma Longitudinal Pupil Achievement Data System Welcome Patti Sampson State Logout Home SSID Enrollment State Reporting Assessmen t File Submissions Reports Admin Help Reports Home Submission Reports ODS Reports Extracts Snapshot Reports County Authorizing LEA Reports The Reports menu accesses these functions e Submission Reports Reports that display data from uploaded files are listed e ODS Reports Reports that display data from the ODS are listed e Extracts Extracts are listed that are available to download data from the ODS e Snapshot Reports Reports that display data from Certification are listed 54 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education California Longitudinal Pupil Achievement Data System California Department of Ediicatinri Welcome Patti Sampson State Logout C I L A D S SSID Enrollment State Reporting Assessment File Submissions Reports Admin Help 7 Califomia Longitudinal Pupil Achievement Data System ODS Reports Home ODS Reports As of 10 PM 7 24 2043 These reports Fall 1 1 1 Enrollment Primary Status By Subgroup Enrollment of Primary Status by Subgroup aCC S S d at d 1 2 Enrollment Primary Status Student List Enrollment Primary
44. er 1 Security Question 2 Please Select a Security Question Answer 2 7 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education California Longitudinal Pupil Achievement Data System SECURITY MANAGEMENT 78 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 The creation of users within the application is controlled by the LEA Administrator role LEA CALPADS Administrators can create LEA level users and school level users The CALPADS Administrator for the LEA applies for and receives an Administrator account from the CDE This account allows access to CALPADS security for granting access rights Note LEA CALPADS Administrators who intend to do more than assign access rights e g updating student information enrollment and program data should create a separate local user account for themselves with roles that will allow the accomplishment of these non security related functions 79 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education LON TN DS California Longitudinal Pupil Achievement Data System SECURITY MANAGEMENT DEMONSTRATION 80 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Deepa rere 81 Califonma Longitudinal Pupil Achievement Data System California Department of Education Californi
45. fers Assign accounts that allow access appropriate to the individual s responsibility 14 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education California Longitudinal Pupil Achievement Data System PASSWORD MANAGEMENT 15 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 Once an account is set up the user receives an email with a temporary password It must be changed when the user first signs into CALPADS Password Rules e Be at least 8 characters and up to 15 characters in length e Contain at least one uppercase letter e Contain at least one lowercase letter e Contain at least one of the following non alohanumeric characters amp Password Expiration e After 90 days users are prompted to change passwords selecting one that has not been used for the last 6 passwords 76 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 To receive a password trom the Forgot Password link on the login page a user must complete the security questions in the CALPADS User Profile Once the account is verified the user receives an email with a temporary password It must be changed when the user first signs into CALPADS CALPADS California Longitudinal Pupil Achievement Data System l Retrieve Password Information Enter User ID Security Question 1 Please Select a Security Question l Answ
46. g data submission 49 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education LON EN CALPADS California Longitudinal Pupil Achievement Data System Welcome Patt Sampson State Logout Sy ee os ee eee A Home SSID Enrollment State Reporting Assessmen t File Submissions Reports Admin Help State Reporting Online Maintenance Manage Submissions Maintain Student Data Search student data by specifying SSID or by kiiski jaksi dents Maintain Staff Data Search staff data by specifying SEID or by viewing a list of existing staff Maintain Course Data Search for courses by local ID or state ID Waintain Discipline Data Search for discipline data by Incident Manage Submissions File Upload Upload File s Upload one or more files for various file types View Submission Status View processing status of submitted file s Manage Certifications View Certification Status View Status of Certifications Copyright of California Department of Education The State Reporting menu tab provides access to e Online Maintenance Data entry and maintenance is performed online e Manage Submissions Data entry and maintenance is performed with batch input files e Manage Certifications Certification reports are reviewed and data is certified as accurate 50 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 Hom
47. g ree co Elica ies ALPADS Califormmia Longitudinal Pupil Achievement Data System Administration gt User Security User data updated successfully Welcome Patt Sampson State Logout SSID Enrollment State Reporting Assessment File Submissions Reports Admin Help pee ea Create User Security Reports User Information Security Level anan ee _ Auser s account Last Name Sampson LEA La Canada Unified 1964659 User ID psampson She Ca n be cha nN ed Email psampson csis k12 cau ery EEE Aea g o Phone Number g99 999 9999 Password Expiration 30 2013 12 00 00 AM Dater Autopost Flag off Password Reset Date Account Status Actiwe Password Reset By School La Canada Elementary 6014633 Available Roles r Al w Administration d z S C C d E E E E E E b ia ii all Home Help Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education LON LPADS California Longitudinal Pupil Achievement Data System The fields are no longer grey The account information can User Information Security Level First Name Patti User Level Lea z Last Name Sampson it D h d Email psampson csis k12 ca us Password Status Assigned N OW e C a N Q e E Phone Number 999 999 9999 Password Expiration 9 30 2013 12 Date Autopost Flag off Password Reset Date Account Stat
48. ia Departmen of Elicatier CALPADS California Longitudinal Pupil Achievernent Data System Home SSID Enrollment State Reportsy Admin Help 7 Select School Year and LEA Academic Year 2012 501 Manage User Profile LEA AB ae List of Excluded Schools Reference Cov Course Group State Manage Direct Certification ae Local Code state Code LANG Eng L 2106 English literature English literature Edit Delete PHYS AP1 2672 AF Physics B Edit Delete PHYS AP AP Physics C ef Ue View Direct Certification Status Save Cancel Change either the Local Code or State Code or both 118 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 LPADS California Department of Education LON O a N California Longitudinal Pupil Achievement Data System California Department cof Educatie Welcome Patti Sampson State Logout r t A D S SSID Enrollment State Reporting Assessntent File Submissions Reports v Admin Help Califormia Longitudinal Pupil Achievement Data System Administration gt Manage Local Codes Select School Year and LEA SSS ss pA e User Profile B e e LEA ABC Unified 1964212 Lookup Search List of Excluded Schools Job Status Manage Direct Certification Reference Code Course Group State View Direct Certification Status The code is saved 119 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013
49. ial SSID matches for a batch submission to CU STO m ize Rejected Records Extract of the Rejected Records for a batch submission o Replacement SSiDs Extract of the SSIDs that have been retired as a result of the MID resolution process th e d ata O ODS Extracts Extract of the current data contained in the ODS for each record type Direct Certification Extract of the current Certifications in the ODS The Extracts menu accesses pre defined files for downloading ODS data e SSID Extract Replacement SSIDs e Candidate List e ODS Extracts Rejected Records e Direct Certification 56 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education LON EN DS California Longitudinal Pupil Achievement Data System CALPA Caiana Congitisdincal Magri Achiever Baie Saker Home SSID Enrollment State Reporting Assessment File Submissions Reports m Help 7 CALPADS Administration Administration i Welcome Patti Sampson State Logout User Security Search and Create New Users in CALPADS Manage Snapshots Local Codes Manage Local Codes List of Excluded Schools Manage User Profile Manage User Profile Setup Answers to Security Questions and Change Password Job Status List of Excluded Schools View Manage List of Excluded Schools Manage Direct Certification View Direct Certification Status View Direct Certification Status View Direc
50. ick the link ie access He hod s detail data report below It lists individual student data Note that the detail Reports with h aggregate data are su ppo rted by 1 2 Enrollment Primary Status Student List Alameda County Office of Education reports with detail data v xssoscsmm se Alameda County Juveniie HallCourAlameda County Opportunity b Sc hocl itle Gifted and anus School Nam Student Name Local ID Gender Ethnicity Race igi 3 Talented mm i z Education z Carson Creek Jr Sr High 1065141322 a _ Eligible D Sod cE oom 12715 S553 GedoEconE Prima Mssing 1232544755 LEPB LEPS Primary Missing 4 EE e as ae Thh4 S71 Pinky Mssing Transaction ID RAM EAN ANKE ry ih 25555 5225 e TEsaEssag Z222EJA SpecEdJA Primary 142 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education CALPADS Longitudinal Pupil Achievement Data System The filters on this report allow mtha ease the disaggregation to be viewed for the same Me o2 second ee subgroups that were reported on the aggregate Enrollment Report 1 1 Califonwa Longitudinal Pupil achievement Data System Academic 2009 2010 Weart As of August E Month Pupe As of Day 15 _ LEA Alameda County Office of Education m Indian Alskn Mat School Type School veges rrea The aggregate data on many repor
51. ie I verify your data either database 15 Enrollment By Status Disaggreagated Enrolyefent By af sters and Dro tligible Immigra e 2 9 Title Ill Eligible Immigra Note that the Certification Reports 8 1 Student Profile List 1 1 1 6 1 9 are available for both databases 1 Stu i 140 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education ON EN California Longitudinal Pupil Achievement Data System ODS Reports Home ODS Reports As of 10 PM 7 29 2043 e Fall 1 Aggregate Reports 1 3 Enrollment Primary Status 1 4 Enrollment State View 1 7 Graduates Subgroup Stud 1 8 Dropouts Subgroup Stude You can view the status of the data in aCe the ODS that will be captured in a a er Snapshot long before the Snapshot la Some reports e is due This allows you to monitor the i display data from m n data as it is loaded Therefore you either database ius seni bbe viene a data ist collection begins before you can Note that the Certification Reports gt List verify your data 1 1 1 6 1 9 are available for P both databases sep d Mult a 9 2 MUMIpIE Gentine MIL Anomalies Resolved Multip 141 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education Q Data Views California Longitudinal Pupil Achievement Data System Cl
52. ion Status ey DES ere eae ee View Assessment Event Status View Assessment Event Status Manage Assessments Manage Assessments A users password can be reset through User Security by the LEA Administrator 97 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education California Longitudinal Pupil Achievement Data System Welcome martha Kincheloe State Logout California Department of Educatia California Longitudinal Pupil ADS _ Home SSID Enrollment State Reportingy Assessment File Submissions Reports Adminy Helpy Administration gt User Security EEE Create User Security Reports User Information Security Level First Name Martha User Level he Last Name kincheloe User ID Email martha h kincheloe us ibm cor Phone Number 919 662 5718 Autopost Flag off Status Search for the user 98 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education California Longitudinal Pupil Achievement Data System California Deepartreent of Echuecaticsrs Califonia ALF AN DS Home SSID Enrollment State Reportingy Assessment File Submissions Reports nin Helpy CALPADS Administration ae M e Li Code Administration Manage User Profile e User Security Search and Create New Users in CALPADS Manage Snapshots Local Codes Manage Local
53. iple Identifiers MIDS Two or more SSIDs having exactly matching or very similar demographics Exit Reason Discrepancies ERDs inconsistency between exit reason amp subsequent enrollment status e Concurrent Enrollments CCEs more than one enrollment considered as Primary at the same time Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 48 California Department of Education ALPADS California Longitudinal Pupil Achievement Data System California Cee partrreent of Echucsaticors LPADS California Longitudinal Pupil 4chieverment Data System State Reporting lt Maintain Student Data Search student data by specifying SSID or by Wiliams Welcome Patti Sampson State Logout Home SSID Enrollment State Reporting Assessment File Submissions Reports Admin Help 7 Maintain Staff Data Search staff data by specifying SEID or by Viewing a list of existing staff Maintain Course Data Search for courses by local ID or state ID ata Search for discipline data by Incident File Upload Upload File s Upload one or more files for various file types View Submission Status View processing status of submitted file s Manage Certifications View Certification Status View Status of Certifications Copyright of California Department of Education he State Reporting functions manage the maintenan e of data in preparation for an upcomin
54. itle I Part C Migrant SpecialEducation Education Service California Department of Education ALPADS California Longitudinal Pupil Achievement Data System 01 First Grade 02 Second Grade F M se Hispanic American Indian or Ala w 10 Primary Enrollment 20 Selia Y N s Y N e Ti Instruction Mathematics T1 F Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 LON ld 4 1 of 98 b bil A Find Next b Data can be refreshed when the filter pane is hidden 135 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education California Longitudinal Pupil Achievement Data System CALPADS REPORTS 136 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 137 Welcome Patti Sampson State me SSID Enrollment State Reporting Assessment File Submissions Admin Help T Anomaly Status Result Type Processed Date There are four sources for reports e The Submission Reports submitted data e he ODS current data e he Snapshot Database certification data Certification Error Report Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education lt a EN California Longitudinal Pupil Achievement Data System Califerriia Departmani af Education G Welcome Patti Sampson State Logout CALPADS
55. l School Lunch Program NSLP Direct Certification Extracts 12 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education Application Design CALPADS ongitudinal Pupil A SYSTEM COMPONENTS Outside CALPADS Entities J j1 CALPADS Portal Daas Data Store Reporting 01DN Snapshots Staging Operational State Assessment Vendors Systems Other oystems The components of Integration GALPADS manage the interactions of its users and Hub FTP the resulting flow of data into and out of the system 13 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education ee CALPADS ongitudinal Pupil Achievement Data System Portal The Portal component will provide users with the ability to LEA USERS Request and maintain statewide student identifiers SSIDs Submit required data transmissions via batch or online Review LEA specific information regarding data submissions Perform reporting and data extraction activities STATE USERS Manage data collection windows Manage the list of schools expected to submit data Administer CALPADS user accounts View state reports Download report extracts ASSESSMENT VENDORS Upload assessment data into CALPADS Download assessment submissions from LEAs e g Pre ID 14 Essential 2 Fea
56. missions Reports Admin Help 7 Califomia Longitudinal Pupil amp chievement State Reporting gt Manage Certifications gt Certification Status Printer friendly View Filter Options amp _ __ n LEA Lookup ABC Unified 1964212 Soraxis Charter 0108811 Academic Year 2008 2010 r Resi Snapshot All Certification All Status c Select 9109926 Select PU ota aa Values are displayed E that begin with the letter glo AN of the alphabet selected e Lookups displays the valid values for the field e The selected value populates the field 30 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education nO N EN LPADS California Longitudinal Pupil Achievement Data System California D epartreent cof Erciuesa icors CALPADS California Longitudinal Pupil Achievement Gata System SiD Enroliment gt Manage Submissions gt Submission Status File Type an ad Status Date Time Submitted Date Time File Status an Submitter Name an Status Date Time File List Current E Date Range Start Date sd Fas Welcome Martha Kincheloe State Logou _ Home SSID Enrollment State Reporting Assessment File Submissions Reports Admin Help Date Range End Date Displaying 1 10 of 637 Records Viewing page 1 of 64 Select the of records to view Detault 1
57. move Role s gt CAHSEE Assessment Coordinator gt CELDT Assessment Coordinator gt Accountability Coordinator w Contacts gt Anomaly Contact Y Artesia High Y Contacts gt Anomaly Contact Click the Assign Role s button The role now appears in the Assigned Role list Course CRSE a P T Click Remove Role s if a role is to be eliminated The Roles pane appears when the Security Level is selected 84 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education LON OOO a EE N ALPADS California Longitudinal Pupil Achievement Data System Search Maintain User Create Use security Reports Enter User Information Select Security Level First Name Liz Select User Level LEA F last Name User successtully added User ID Emiail Phone Number Once a user Is ee ae successfully added the same account Capabilities can be duplicated for another user Autopost Flag Select Roles Gelect LEA Fillmore Unified 5672454 Available Roles gt LEA Administrator ra Certfication gt Data Collection Certifier Fillmore Unified b Superintendant Certifier Y Administration Y Contact gt LEA Administrator gt Anomaly Contact Y Certification Y Reports gt SENR Reports Y SSID Enrollment gt SSID Online gt Data Collection Ce
58. nd User Access v3 0 July 22 2013 Participants will understand e the flow of data through CALPADS e how the portal Home Page can assist in managing tasks e where main activities are accessed trom the menu e how the navigation features work e how to set up user accounts e how to translate local codes into CALPADS codes e the available views of reports and extracts e how to get help with the operation of the application e the steps for getting started 6 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education LPADS California Longitudinal Pupil Achievement Data System CALPADS Application and Its Features Essential 2a Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 This module includes the following e Application Design Application Organization Application Navigation Aids Key Points Portal Overview Demonstration Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education California Longitudinal Pupil Achievement Data System APPLICATION DESIGN 9 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of E ducation CALPADS lifornia Longitudinal Pupil Achievement Data System School Users LEA Users 10 Assessment vendors CALPADS is designed to interact with End use
59. nd User Access v3 0 July 22 2013 e The CALPADS Notification dashboard will notify the LEA when the file is available for download The Tile is retrieved from CALPADS It is not transmitted via email e The selection criteria used to generate the ODS Download extract files follow on the next page 155 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 SSID Actively enrolled students null Student School Exit Enrollment Date Date range based on Student School start date and Student School Exit Date Student Actively enrolled students null Student School Exit Information Date Date range based on Student School start date and Student School Exit Date Student Actively enrolled students null Student School Exit Program Date Date range based on Student School start date and Student School Exit Date Student Academic Year ID Discipline Reporting LEA School of Attendance Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 Student Actively enrolled students null Student School Health Exit Date Date range based on Student School start date and Student School Exit Date Student Academic Year ID Waivers Reporting LEA School of Attendance Staff Active Staff no Staff Employment End Date Demographics Date Range based on Staff Employment Start date and Staff Employment End Date Staff Academic Year ID Assignment Reporting LEA School of Assignment 157 Essential 2 F
60. nt Status View Assessment Event Status Manage Assessments Manage Assessments Copyright of California Department of Education Local code mapping is an administrative function available from the Administration menu 109 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education California Longitudinal Pupil Achievement Data System California Caagari raat of Eiucat ier CALPADS Califonma Longitudinal Pupil Achievement Data System Administration gt Manage Local Codes Welcome martha Kincheloe State Logout Home SSID Enrollment State Reportingy Assessment File Submissions Reports Admin Help 7 Select School Year and LEA School Year 7 10 1991 LEA 11 18a27 19092 1943 1993 1994 1994 1995 11995 1995 Select Reference Code Set 166 1997 1ao7 19o8 138 1999 Reference 1809 2000 Code Search Copyright of California Department of Education Home Help Code sets are stored by School Year 110 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education ALPADS California Longitudinal Pupil Achievement Data System Welcome Patti Sampson State Logout Califorria Depertrnpene of Educ nti dk NR CALPADS Calsforma Longitudimal Pupil Achievement Data System Administration gt Manage Local Codes Select School Year and L
61. ntifiers MIDS Manage multiple SSID assignments to students Manage Exit Reason Discrepancy ERD Manage discrepancies for exit reason Manage Concurrent Enrollment CCE Manage concurrent student enrollments Anomaly Status Report View Anomaly Status Report Copyright of California Department of Education The Online Maintenance menu accesses functions to S assign locate an SSID and complete a student s enrollment with all of the needed information 44 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education LPADS California Longitudinal Pupil Achievement Data System Califarnia Department af Education CALPADS Cotfcada Longitudinal Pupil Schdeverent Cala Saker Home SSID Enrollment State Reporting Assessment File Submissions Reports Admin Help 7 SSID Enrolment gt Manage Submissions mm Submissions Welcome CSIS CSS State Logout SSID Anomaly Reports View Submission Status Manage Submissions Upload Filets Upload one or more files for various file types e View Submission Status View processing status of submitted file s Copyright of Califorma Department of Education Home Help The Manage Submissions menu accesses functions to load data in batch 45 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education CALPADS ongitudinal
62. only contain 20 characters total The recommended format is FirstInitialLastName CDCode with the FirstinitialLastName containing only 12 characters Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 The following are required to set up an account con e Email the user s email address to which CALPADS will send a temporary password e Phone Number the user s phone number e Security Level which controls the level of the data that can be accessed by the user e User Roles one or more roles which control the type of data or function that can be accessed by the user 65 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 The security Levels in CALPADS which control ie level of data that can be accessed by LEAs are School view data for one or more schools within LEA eLEA view data from all schools within LEA 66 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 The user security Roles in CALPADS which control the type of data or function accessible are Role Description LEA Provides access to all functionality for an LEA user Administrator excluding Certifier Direct Certification and Anomaly contact roles All Provides access to all SSID enrollment and State Reporting functionality SSID Online Provides functionality to create and manage SSID Enrollment and State Reporting records using the online interf
63. rage for all incoming files to CALPADS Data from the file submissions are processed at the Landing Zone before they are posted to the Staging database 16 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education i ee CALPADS ongitudinal Pupil Achievement Data System e Web Based System Accessible to authorized users via the Internet Available trom any workstation Requires no digital certificate Available http Awww cde ca gov ds sp cl calpadshours asp e Longitudinal Data Capture History of data is stored in a manner that enables point in time reporting e Comprehensive Detail Data Individual student staff level data replacing aggregate data where appropriate Complete student profile and enrollment history 17 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 e Comprehensive Views of Data Views of current data in ODS and certified data in Snapshot Online views of exception reports rejected records Views of data submitted available prior to posting and prior to certification User configurable reporting User configurable data downloads extracts Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education a TN DS California Longitudinal Pupil Achievement Data System APPLICATION ORGANIZATION 19 Essential 2 Features Code Mapping
64. rocessing status of file s submitted for Enrollment tiple Identifiers MIDS Manage multiple SSID assignments to students Manage Exit Reason Discrepancy ERD Manage discrepancies for exit reason Manage Concurrent Enrollment CCE Manage concurrent student enrollments Anomaly Status Repor View Anomaly Status Report Copyright of California Department of Education The Anomaly Reports menu accesses functions to e View and correct anomalies e View the of enrollments involved in anomalies Home Help 47 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education LON OO O E N DS California Longitudinal Pupil Achievement Data System Welcome Patti Sampson State Logout SSrI0 Enrolinment Shate Reporting ASS Se File Submissions Reports Aud oni Help gt SSID Enrollment Online Maintenance Online Maintenance Search for Student Search student data 3 HETER hhli ele Laertes Liey Request SSID Request a new SSID for a student St EERE Manage Concurrent Enrollment iE Request S51D Extracts Request a SS10 extract Anmomaly Status Report Download Extracts Download a SSID extract ney ERD Manage discrepancies for exit reason Manage Concurrent Enrollment Cole Manage concurrent student enrollments Anomaly Status Report Wiew Anomaly Status Report Home Help The Anomalies reported are e Mult
65. rs gt LEA users gt School users gt State users Other systems gt LEA systems System interfaces gt CDE systems gt Assessment vendors Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education ee CALPADS ongitudinal Pupil Achievement Data System CALPADS manages different interactions Users Interactions LEA Manage SSID enrollment state reporting and assessment data User Validate data submitted Certify data for state reporting Administer and manage users within LEA state Manage state reporting work flow and data collection windows list of User expected schools Administer users state user accounts and LEA Administrator accounts Administer data submission workflows metadata reference data etc Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education CALPADS ongitudinal Pupil Achievement Dat LEA Provide and receive data directly to and from CALPADS via systems extracts or FTP Assessment Obtain updated demographic file s for scoring and reporting Vendors Provide LEA test results to CALPADS CDE Provide and receive data to and from the following external Interfaces system or processes and gt Adequate Yearly Progress AYP Calculation process gt County District School Codes Educational Service Institution sysiem gt Nationa
66. rtifier gt Superintendant Certifier Contact emarz reaus vuue Mappings and User Access v3 0 July 22 2013 California Department of Education LON OOO a EE N ALPADS California Longitudinal Pupil Achievement Data System CREATE ANOTHER USER Search Maintain User MERIENVEEY Security Reports Enter User Information Select Security Level mae a User successfully added Last Name Kincheloe User ID Liz Email Phone Number Autopost Flag Once a user is ec ag EEE successfully Available Roles _ A ad q e q an ot h ol Certfication All gt Data Collection Certifier Assign Roke 2 Y Fillmore Unified u S e r Ca nN D e S et U D gt Superintendant Certifier Y Administration Y Contact o n E gt LEA Administrator gt Anomaly Contact WI re nN Y Certfication Y Reports Remove Role s gt Data Collection Certifier a a a nina Capabilities also Y SSID Enrollment P Superintendant Certifier D 8 gt SSID Online Y Contact 3 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 Sra Perna bated ig eet Bae alr Home SSID Enrollment StateReportingy Assessment File Submissions Reports Adminy Help Administration gt User Security EE Create User Security Reports Enter Any User Information First Name Poo Select LEA Lookup Last Name o Select School User ID si
67. s and User Access v3 0 July 22 2013 California Department of Education ALPADS California Longitudinal Pupil Achievement Data System Welcome Patt Sampson State Logout H La Ps se C A L l IN D S Home SSID Enrollment State Reporting Assessment File Submissions Reports Admin Help 7 California Longitudinal Pupil Achievement Bata System CALPADS Administration User Security Administration 7 pi User Security Search and Create New Users in CALPADS Local Codes Manage Local Codes List of Excluded Schools Manage User Profile Manage User Profile Setup Answers to Security Questions and Change Password Job Status List of Excluded Schools View Manage List of Excluded Schools Hatea i Pes Eee sel View Direct Certification Status View Direct Certification Status View Direct Certification Status View Assessment Event Status View Assessment Event Status Copyright of California Department of Education Home Help New user accounts are created on the User Security screen accessed from the Administration menu 82 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education gt User Account Management CALPADS Click Create VE Vl Enter information about the user e User s password will be emailed to address entered here e Autopost a batch processing capability can be added later ne Select the User
68. s and User Access v3 0 July 22 2013 California Department of Education CALPADS ongitudinal Pupil Achievement Dat The organization of CALPADS is designed to support e Ongoing Student Enrollment SSIDs can be assigned and students can be enrolled at any time e Scheduled Data Collections and Certifications Submission are schedule and the status Is tracked e Managed User Interactions Portal organizes interactions and provides one point of entry Workflows structure the submission and approval of data Access is controlled by the user s role e Multiple Methods of Data Submission Students can be entered individually online Multiple students can be submitted using batch files 20 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education CALPADS California Depart nt of CALPADS Catiformia Longitudinal Pupil Achievement Data System Welcome User State Logout Home SSIDEnrollmenty StateReportingy Assessment File Submissions Reports Adminv Helpy The functions of CALPADS are organized on a Portal with a series of tabs These tabs allow an authorized user to move between system functions in order to perform specific tasks or to retrieve information e Home View a dashboard of system and general notifications relating to the operation of CALPADS e SSID Enrollment Perform student enrollment processes SSID assignm
69. sers and school level users e Applies for and receives a system Administrator account which is assigned the LEA Administrator role and a password from the CDE Note LEA CALPADS Administrators who intend to do more than assign access rights e g updating student information enrollment and program data should create a daily account for these non security related functions 72 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education CALPADS ADMINISTRATOR RESPONSIBILITY e Review Security Report 1 Log in to CALPADS with an LEA Administrator account 2 From the Admin Menu click User Security 3 Click on Security Reports 1 13 1 Security Roles by User 2 13 2 Security Users By Role Review the Account Status column 1 Active means the user can log in and perform functions associated with the current roles assigned 2 Revoked means the user can no longer log in with that User ID 3 Determine whether any user access needs to be revoked 1 Always remove the Anomaly Contact role before revoking a the user account A 73 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 Assign user accounts to the Individuals who e are designated to accomplish the tasks associated with the ongoing preparation submission maintenance and approval of data within CALPADS e require access to the reports and data CALPADS of
70. sites Activities to Perform Key Points Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education California Longitudinal Pupil Achievement Data System PREPARATION FOR CALPADS 162 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 1 Obtain a CALPADS Administrator Account 2 Complete the CALPADS application setup a Setup CALPADS accounts b Map local codes if necessary 3 Update your local student information system to enable 163 it to produce files for the CALPADS batch process or begin collecting data for entry into the CALPADS Excel templates Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 164 California De partment of E ducation CALPADS ornia Longitudinal Pupil Achievement Data System CALPADS Calendar http www cde ca gov ds sp cl rotcalendar asp System Documentation http www cde ca gov ds sp cl systemdocs asp Document CALPADS File Specifications Forms CALPADS Code Sets CALPADS Valid Code Combinations CALPADS Error List CALPADS Data Guide Description File layout and requirements for batch Submission Detailed state code lists Matches up related codes Detailed error message descriptions Detailed requirements Sections SENR SINF SPRG SDIS SWAV SDEM CSRC SCSC amp SCTE tabs SENR SINF SPRG SDIS SWAV SDEM CS
71. t Certification Status View Assessment Event Status View Assessment Event Status Manage Assessments Manage Assessments The Administration menu provides access to e User Security gt View Direct Certification Status e Local Code sanctus e View Assessment Event Status e Manage User Profile e Manage Assessments e List of Excluded Schools 57 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education a CALPADS California Longitudinal Pupil Achievement Data System Welcome Patti Sampson State Logout Peeiicarmar Cental eared tae enna iE Home SSID Enrollment State Reportin CALPADS Help gy lt Assessment File Submissions Reports Admin User Guides CALPADS User Manual CALPADS LEA Operations Manual CALPADS Quick Start Guides Batch File Templates Download User Manual LEA Op erations Manual Quick Start Guides FAQ and Service Request Read Me Instructions and Tips SolD Enrollment File Template Student Information File Template The Help menu provides access to e CALPADS User Manual d Context sensitive help e Service Desk Request Form explains the use of the e Batch File Templates Download CUERE RAJE 58 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education lt CALPADS California Longitudinal Pupil Achievement Data System CALPAD
72. t Status Active Password Reset By Search for the user s account 100 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education lt CALPADS California Longitudinal Pupil Achievement Data System Local Code Mapping Essential 2c Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 This course includes the following e Overview of Code Mapping Add New Code Mapping Maintain Existing Code Mapping Summary 102 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education California Longitudinal Pupil Achievement Data System OVERVIEW OF CODE MAPPING 103 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education CALPADS ongitudinal Pupil Achievement Dat Define which local codes correspond each to CALPADS code so the school can submit local codes School s local CALPADS code for code for Kindergarten Kindergarten 104 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 It is the responsibility for the LEA Administrator to manage the mapping of local codes however the task can be performed by a designee who has been assigned the security role that allows access to the Manage Local Codes functionality Essential 2 Features Code Mappings and User Access v3
73. ta User selected filters and configurations for reports and extracts 126 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education California Longitudinal Pupil Achievement Data System REPORTING FEATURES 127 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education LON CALPADS California Longitudinal Pupil Achievement Data System 1 Set Filters Make 2 Contigure View Comments can be selections to control Adjust the view using amp entered and will appear which data you see ti these fields for IE only in the report footer 01 First Grade 02 Second Gra Female Male Gender 3 Data References Displays report title timeframes and entity selections made in Section 1 Ethnicity Race Hispanic Am Indian Alskn Nat Enter Comments Here School Carson Creek Jr Sr High El ERA Find Next Cab eri tg tate ah E hiii kih Fu gt a 3 m 3 fi Saamea County Office of Education y ODE Hga Brook Punk Data resulting Neva Vi Aaceny oane from the filters 5 y the an Mr a that appear on the last page of this report j 5 Footer Summary of filters ENN selected in Section 1 L i retin TOTAL Selec ted Reports are divided into 5 sections Essential 2 Features Code Mappings and User Access
74. ta System California Cee partrreent of Ecbuichaticors Calikna Longit dinai Pupil Achievement Data System Administration gt Manage Local Codes Select School Year and LEA Welcome Patti Sampson State Logout p LOGOUT Home SSID Enrollment State Reporting Assessment gt File Submissions Reports Admin Help 7 Academic Year 20132014 LEA La Canada Unified 1964659 Lookup Reference Code Course Group State Edit Delete 210 6001 center study skills a if Education Home Help Each Local Code is associated with a State Code 113 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education CALPADS California Longitudinal Pupil Achievement Data System California Department of Ericatiors CALPADS Eain Longitudinal Pugs G hicvcrnent Bala Sys Home SSID Enrollment State Reportingy Assessment gt File Submissions Reports lt Adminy Helpy 7 Administration gt Manage Local Codes Select School Year and LEA Welcome Patti Sampson State Manage Local Codes Manage Snapshots List of Excluded Schools Academic Year 90912 2013 LEA ABC Unified 1964212 Lookup Search Job Status Manage Direct Certification Reference Code Course Group State View Direct Certification Status Edit Delete 101 5610 Introduction to Emergency Services Edit Delete 302 5950 Construction technology l 1000 S
75. tatus Manage Direct Certification View Direct Certification Status Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education California Longitudinal Pupil Achievement Data System Califernia D partimeent af E CALPADS Califonwa Longitudinal Pupil 4chievement Data System Galifornia Drap Wot Eehicaticri Caii LPADS Califonwia Longitudinal Pupil Achievement Data System Enter User ID Enter Password Forges Notice You are about to access a California State computer network that is intended for authorized users only in accordance with the CALPADS Rules of Behavior Agreement Use of this network constitutes consent to monitor retrieve and disclose any information stored within the network for any lawful purpose including criminal prosecution Copyright of California Department of Education A forgotten password can be retrieved 93 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education LON TN CALPADS California Longitudinal Pupil Achievement Data System Califomia Longitudinal Pupil Achievernent Data Sys Retrieve Password Information Enter User ID Security Question 1 Please Select a Security Question Security Question 2 Please Select a 1 Security Question Please Select a Security Question What is your favorite pet s n ame C
76. ticsrs L l A D S Home SSID Enrollment State Reporting Assessment File Submissions Reports lt Admin Help California Longitudinal Pupil Achievement Data System S D Enrollment gt Manage Submissions gt Submission Status File Type an Status Date Time i Apply Filters Submitted Date Time File Status an k Submitter Name a Status Date Time File List Current Date Range Start Date Ae End Date Upload Another File ing 1 10 of 637 Records Viewing page 1 of 64 Select the of records to view Default 10 20 al 4 5 6 7 6 9 a Sia a Date Time DateTime Records tating TAN2009 TAN2009 ae All 10 13 39 AM 10 14 00 AM 1230 tet 1 51D asac 7 29 2009 6 33 35 Complete Fi2o 2009 1 0 1 Archive Enrollment Phi 6 39 00 FM of ssid data for certification SSID amontrerey B25 2009 4 12 17 Complete 6 25 2009 20 20 0 Archive Enrollment PH 4 13 32 PM 49 sinf Student amontrerey 65 7009 4 30 22 Complete 6 25 2009 20 20 0 Archive e The values in a column are sorted with a double click e The sorted values are noted with the red triangle indicating either ascending or descending sort 33 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education California Longitudinal Pupil Achievement Data System Match Reporting Student Name Stat Local ID Gender LEA School Start Date w Madera LindaeyJ4 Mx a Ready Sa
77. ts a reece eae can be disaggregated This example disaggregates the enrollment reported on the Enrollment Report by Subgroup 1 1 13 Enrollment Primary Status Disaggregated Alartida Canty Oon of Education uta GALAAD oT nadnnnii School yea Araile Court Setooka Oponriunily Seheci Scheel Abureesh air Juvenii hall eur sumac Cousty Cpertunls ooo To S o T o S T T T T T S e T o S ee o w s oa oos y o oao i oa oos i o ow a oss y o ooo wj i i w a mw a w a w a l wa i a w i a ai a a Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education Q Report Views California Longitudinal Pupil Achievement Data System ni Cesar E ee E n lex CAL ADS 1 2 Enrollment Primary Status Student List gent Li T Academic Year 2009 2010 C l ck h ere fo r LEA Fillmore Unified ODS d School Type Continuation High Schools Elementary Schools Public ASCE n ng or Public Intermediate Middle Schools Public WA Unifiec 152009 q escen d n g SO rt School Fillmore Middle School 2 A A A a 2 6060321 Fillmore Middle 4043020067 Doris f TRN30 M_ s BlackiAfrican Am o6 School A A 5 i School Name v LocalID Gender Ethnicity Race omae ae oe l 6060321 Fillmore Middle 7749062572 Alcala Marcelino TRN48 M BiackAfricanAm o o 2562817263 Aldrich Jordan TRN27 M
78. tures Code Mappings and User Access v3 0 July 22 2013 California Department of Education ee CALPADS ongitudinal Pupil Achievement Data System Operational Data Store otate Reporting Snapshots 15 The ODS captures and maintains all validated student and teacher related data submitted by the LEAs and assessment vendors in a longitudinal structure This data store is the source for reporting and data extraction The state reporting snapshot is a view of the data in the CALPADS ODS at particular points in time based on a snapshot collection window Before the start of the snapshot collection window CALPADS takes a current snapshot of data for the LEA and stores it in the Snapshot database The LEA has an opportunity to review and certify each snapshot Once certified the data is frozen for official State reporting and analysis The Staging Area is the temporary storage for LEA submitted data until these are corrected validated and approved or certified for loading to the Operational Data Store ODS The Staging Area is the initial data loading point for all data submission Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education nO N CALPAD California Longitudinal Pupil Achievement Data System Integration The Integration Hub is a logical component of CALPADS that Hub contains FTP Landing Zone The Landing Zone is a temporary sto
79. uch the CALPADS User Manual Submit Service Desk Request e View context sensitive online help 23 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education CALPADS ifornia Longitudinal Pupil Achievement Data System ma Description oS Breadcrumb Trall Dropdown Lists Filter Options Search Functions Lookup Function 24 Appears at the top left of each page showing the path that the user has taken to get to the current page Each entry in the bread crumb trail signifies a tab link or button that the user has selected in reaching the current point with the location in bold letters Displays a list of valid data for that field The dropdown list is generally used for shorter lists of data Provides LEAs the option of refining the data displayed in order to locate the information needed easier Allows you to search for student and staff and includes the use of Wildcard searches Allows LEAs to search for the correct value for the field and select the value to populate the box Generally used for longer lists of data Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education CALPADS ifornia Longitudinal Pupil Achievement Data System Page Allows the user to move efficiently through the data and to provide an Function indication of the subset of data the user is curr
80. up State View Direct Certification Status Edit Delete 101 2010 Introduction to Emergency Services Edit Delete 302 5950 Construction technology The code is deleted 121 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 e Code mapping Is optional e The CALPADS code sets are available under System Documentation on the CDE website at http www cde ca gov ds sp cl systemdocs asp 122 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education lt CALPADS California Longitudinal Pupil Achievement Data System Reports and Extracts Essential 2d Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 This module includes the following e Overview of Reports and Extracts Reporting Features CALPADS Reports CALPADS Extracts e Summary 124 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education a TN DS California Longitudinal Pupil Achievement Data System OVERVIEW OF REPORTS AND EXTRACTS 125 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 Capabilities exist within CALPADS that assist in e Analyzing data e Validating and reconciling CALPADS data These capabilities include Reports that show aggregate counts of data as well as detail data Extracts of data that are pre defined to provide key da
81. us Password Reset By Reset Password Selected Roles LEA La Canada Unified 1964659 Lookup Available Roles Assigned Roles v All v LEA Administration gt LEA Administrator v Administration gt Direct Certification gt Free Reduced Lunch gt Local Code Mapping w Assessment v SSID Enrollment SENR gt SENR Online b SENR Batch lt Remove Role s gt SENR BatchNoPost gt SENR Search gt STAR Assessment Coordinator gt CAHSEE Assessment Coordinator gt CELDT Assessment Coordinator gt Accountability Coordinator 4 m b Anomalies b SSID Extract K CEND Daiartad Darnnrdo 4 m i 4 I 90 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Department of Education California Longitudinal Pupil Achievement Data System Password Management 91 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 California Longitudinal Pupil Achievement Data System California Department of Education Administration gt Manage User Profile Manage Security Questions User ID Security Question 1 Security Question 2 Change Password Current Password New Password Confirm Password 92 What is your favorite pet s name In what city were you born Change Questions and Answers User Security Manage Local Codes Manage Snapshots List of Excluded Schools Job S
82. user s access rights and enables the user to perform necessary tasks within CALPADS For example a typical LEA User will be created with a Security Level of LEA and be assigned user roles based on their local CALPADS responsibilities If the user is only responsible for submitting the LEAs enrollment data to CALPADS the user might be assigned the BatchNoPost role For a user expected to have limited interaction with CALPADS multiple roles could be assigned such as e g BatchnNoPost and Online However when a certain access right is intended for a user e g SSID Online it is not necessary to assign other roles that are encompassed in the broader role such as Search If both roles are assigned to the user CALPADS allows access based on the role with the most functionality 70 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 Access Rights to Multiple schools An LEA user can have access rights to multiple schools A school user can have access rights to multiple schools There are two options for setting up access to multiples e Define the rights within one User Account however the access rights must be the same for all LEAs e Define multiple User Accounts for one user 71 Essential 2 Features Code Mappings and User Access v3 0 July 22 2013 The creation of users within the application is controlled by the system administrator role e LEA Administrator e Can create LEA level u

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