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User Manual for ESS

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1. 22 cT TEE m 24 COU Al fee e 26 A lE 2564 E eee 27 Em i is ee eee 28 A E 29 QE esos Dome 29 De mee 31 1 2 3 My Relatives Other mE 33 2 MY CHANGE REQUESTS a 35 2 1 iss rom 35 2 2 Completed ADIGA ONS acd E 35 3 MY HISTORICAL INFO 36 3 1 Leave LIS 36 37 SES o 37 8 4 Disciplinary E t 37 3 5 Attendance NT 38 3 6 Overtime Ct Cm nC
2. II 38 ADMINISTRATION ene suat cuts diac ees vc cee LER cic eas sec dn acc oes este E LM DE EE 39 MESS IY Fe BOS 39 SEG T 40 APPLICATION 41 WHAT IS APPLICATION MANAGEMENT 2 66 41 REGUEST FOR APR UII Mp 42 cT E ee ee Tm 42 nnmnnn 44 WHAT IS STAFF memi isse memi rese orn regime semper sere 45 1 STAFF PROFILE 1021 1 essi serrer seen 46 1 1 Change curent TI m m mem 46 E N EE E E E EE E E 47 1 2 1 Personal Details imer 47 1 2
3. Hia Welcome to ESS Welcome SHAUN You lg Profile Management Manege vour parsona dil ils Such 25 40 Aelication Management Organizational Info Welcome to the organiz a Browse organizationa anc Profile Management Application Management Staff Management Frequently Asked Questlons Yc PIT abo ia 22 EF E mE 1 Des pid PRIMUS prp T mm pus C Cfi mps Peer EE ea 1 Sail Joe ime E rwr pink I 1 i ih iti Em 1 PES T ie rm E mmm TI Is deb jc LE Bari Der BAI tei 18 E in ripa ird aae Akn iran uem Lies Fu bg F Peg pac pM rarae irai re eee Tnm oben hU s maa m i a EH linen Lettie y Ser ud us arai cha User Manual for ESS Page 5 of 68 Introduction to ESS 3 ESS Process Flow The following is the standard ESS process flow This will enable our overall understanding on how the ESS
4. onto des Do rad inerte MODULE Employee Self Service ESSNet ID Passend Submit Reset Home Please click here if you need assistance Nora pou ne kaca er ard Paes ee comi aci your Lieparirreszi Type in your User ID and Password Click on the Submit button 0 The ESS main screen will appear refer to the following sample screenshot which is highlighted with indicators to describe the interface functions It will display a welcome message and a menu list in which you may select your designation a User Manual for ESS Page 8 of 68 ESS Menu Bar The content displayed in this frame will depend on what Using ESS D TEL Emplayee Soll Micraentt Internet Explorer 4080 BS rile rari ein cx DUM 24 Pratilm Banagesent Mp Profle My Change Rages i Exings Info ES Hztorcal Inf Mal eganiraticnal Info Halga Logged Welcome to ESS JORATHAN You laggad ad sath 2 Manspamomi mg Aman i P your cei sz dese you select main menu o
5. 13 EHPAZT Arx 31 3 Esiin Ererpencg Resources 5 14 TRAINING BALA VILAN Ethan Harmsen 5 15 Esie Eneesperes amp Page d TEST UIS Ali risa meld dii dh t salt hug User Manual for ESS Page 61 of 68 Organizational Info 2 Resourcing 2 1 Job Vacancies 1 Select Job Vacancy from the Resourcing sub folder 2 The details of job vacancy currently available in the company will be displayed 3 Click Page Prior or Page Next to view more records if records cater into additional pages iyez Daf ne Ppt Ur IE in phlri 4 almi Ple Farer ene re cana 0 0 orisoft Aum jc ee Stall trabal Logoi Ea Ongasizatenalino jaen unuk ERRA PEAT E HAY Job Vacancy List Training CUBRGAT GATE m ig JET Resourcing nh Reference Cute Toce Joh ACCOUNTS AGIS TANT DRAG PAYABLE nda M um Inf 2 ACOOUANTING OFFICER Lond rcl ud GEHEFAL AECDLIHTI j ACCOUNTING OFFICER 2
6. Faba ARGS Farena 2 Appers LIVES TS End Dese Fus 1371042913 Paje Pree Papa Mest User Manual for ESS Page 57 of 68 Section C User Manual for ESS Page 58 of 68 Organizational Info Organizational Info provides interface that allows user to browse the organizational and corporate information and events Organizational Info Welcome to the organizational infa service Here you can Browse organizational and corporate Information and events 1 Select Organizational Info from the ESS menu toolbar 2 The frame on the left side of the screen will display the following Organizational Into Eig Training Training Programs EM Resourcing Job Vacancies Eg Miscellaneous Info Birthday List a0 Contact List Corporate Web site User Manual for ESS Page 59 of 68 Organizational Info What can be viewed under ESS s Organizational Info Organizational Info allows the user to browse organizational and corporate information and events E ESSMet Employee Self Service Microsoft Internet Explorer File Back gt E fat search sjFavorites History a Address http ffick20 orisoFtloginModule da module ess maint amp id ess main orisoft stems Sdn Bhd 2 7 Main Profile Applications Staff V Organizational Info Help Edit View Favorites Tools Help Click on the O
7. ADCDUHT PAYABLE 4 GENERAL WORKER Awi Low GENERAL ACCOUNT 5 ACCOUNTS AZASTANT Lew Tareas G ACCOUNT REVEIABLE OFFICER JA Medus DRAG ACCOUHTI amp LEDUIETIHE OFEA bla dur EZ Pai eal Al ACCOUNT 8 ACCOUNTS ASSISTANT JREF UO bera rs RRO GENERAL ACCOUNT 3 GENERAL WOREER 45 10 ACCOUNT Pay Ad E OFFICER 5 DRUG GEHEPALADCDUHTI ACCOUNTS amp x388TAHT DEE Paneer GEHERAL ACCOURTI 12 BEMERAL WORKER TEST Hed B 2 200 GEHEFALACCOUHTI 13 ALCOUNTS WSS TANT UN BATUR 143 ACCOUNTED pere rnm Farmang rd GEHERAL ACCOUNT Page Phar Paga gt 20002 Adl oed a Ee pan pee ad i ET User Manual for ESS Page 62 of 68 Organizational Info 3 Miscellaneous Info 3 1 Birthday List 1 Select Birthday List from Miscellaneous Info sub folder 2 The Birthday details of staff will be listed 3 Click Page Prior or Page Next to view more records if records cater into additional pages employee seli sexsice betormet Enpliper
8. Dinim 23 Organizational infu RES 1 EURN Contact List a Training id EnT t ate dad Mi du e Y TN Resourcing Epis Maree Te Micrpllanagus Info 30111 SHU SEAT 2 1065221 LEV TH BIH BOTH H Les j 10052609 LEWIH Contact Lust 410071482 CHIN LENG g13441 3 jsp Cunewala Web oill 5 Dore ENRICO Page Poor Page rine 1 ee a er User Manual for ESS Page 63 of 68 Organizational Info 3 3 Corporate Web Site 1 Select Corporate Web Site from Miscellaneous Info sub folder 2 Clicking the corporate web site will bring to your organization s web site User Manual for ESS Page 64 of 68 Help Help is a good feature that included in the ESS This where the website can provides information pertaining to the usage of ESS and provides information to guide the user on how is the website work Besides It is included answer frequently asked questions and answers on problems that are always happen to users Frequently Asked Questions 1 Explore Frequently Asked Questions sub folder under Help folder 2 They are several topics link available in the frequently asked questions folder 3 Click the topic link of the topic you want to view Addani Rule ch
9. Mon Mes 10 143 SS Rov Status Date Frm Dae To Cisim 1 10 22 2112 Dental Page Prior Page Hote Please click ihe huttan that corresponds to the action you want ta do Page Prior Loads the previous page f hara is any Page Next Loads the next page f There is any 3 3 Training List Objective To view training history 1 2 Select Training List from the Historical Info sub folder The following screen may appear You may view your Training s history Training List Final Course Fisleienca Douza Page Pror Page Neat Pinasa click ile button that corresponds tn the arlon you wane te do Page Prior Losds the previous page then is Page Hesi Lots the nest gage ihare is ay 3 4 Disciplinary List Objective To view disciplinary history 1 2 Select Disciplinary List from the Historical Info sub folder The following screen may appear You may view your Disciplinary s history Disciplinary List Fre beged fee Enc A Dimar Doe i OASIS LIRE ober lalla eae ener d ZO p AHTCEXU LUTPAT eigr nd cs AATAXEGITTICI ues bun TEXT TRES the n SA p Arr Sergi he AHTAMEOITZIER4S high T 3L nons Pda Se Sheep dte Lb ait DSM PP reor ETT TIIT bale 0
10. TUM O Submit Clear Cancel 2 You may view the employee s address details Click on the Edit button to change it 3 For greater flexibility you may add in Remarks to add extra information 4 Once you have done this click on the Requests button 1 2 3 Qualifications Objective User wants to view employee s qualifications 1 Select Qualifications from the Personal folder The following screen may appear 2 Youmay view the employee s Qualifications details Qualification s Fiona Ta D uso ii HINT The Page Prior Page Next buttons cater for listings that will appear per screen For example you may have previously set a list of 2 rows to appear per screen e g like the screenshot above Clicking on Page Next will display the next 2 rows while Page Prior will return to the last 2 rows This enables a better display especially if the listing is long and extended User Manual for ESS Page 49 of 68 Staff Management 1 2 4 Skills Objective User wants to view employee s skills 1 Select Skills from the Personal folder The following screen may appear 2 Youmay view the employee s Skills details Stall Management USE ib us Etat haragan ES L far i TUF Kw Tt Mre 14 18 00 25 2003 skill Set s Eg Persona 3 Parsona Detala m Addresses Qualifications Page Page Meal a
11. Info Afinsa k L 3 Prior and Page Next to view the records if it is catered to other pages HINT The Page Prior and Page Next buttons cater for listings that will appear per screen For example you may have previously set a list of 2 rows to appear per screen e g like the screenshot above Clicking on Page Next will display the next 2 rows while Page Prior will return to the last 2 rows This enables a better display especially if the listing is long and extended User Manual for ESS Page 26 of 68 Profile Management 1 1 4 My Skills Objective User wants to view skills 1 Select My Skills from the Personal folder The following screen may appear 2 You may view your Skills details Main Profile Applications Staff Organizational Info Help Logot L4 Prolite Management E My Profle UER HAM E um t y 3 K Is EE Personal f Persona Darails Ao Accounting a Ase Requred Vesence Flaqumerrant Ei 5 UC eed bree Qualifications Paga d hy Sicile a kao Esiin Hote Please click the button thal corresponde du dhe actum yum wanl du do 7 Page Fri Loads the previous Tiene ony x Page Loads the next page i Theme is ang Employment Eg Change Requests Ennis Inii gp Heslencal ki
12. pA EE Iscicumes ZEST ence aed H oie ere DT 234552 Habeo Lite ie rc p posing i ATO 17590 eene pn a0 2 59 ana r the nn SS Seperate pcs LTS ITS tha te La wem ts Tuc ons PX rau con Poge Prior Page User Manual for ESS Page 37 of 68 Profile Management 3 5 Attendance List Objective To view attendance history 1 Select Attendance List from the Historical Info sub folder The following screen may appear 2 You may view your Attendance s history Attendance List Das balne eal Du TeeDa Tere uel Tels TeeDat Tas Ts Page click hulin that rmirexpuniis 1n ther action you vean 2 du Page Prior the ihera ix ary age Hori Loads the nant paga te am 3 6 Overtime List Objective To view overtime history 1 2 Select Overtime List from the Historical Info sub folder The following screen may appear You may view your Overtime s history Overtime List Fir Das Wisp ut Te nt De Train Tia Tob ew Page Proc Please click thee
13. DIHFTAGOALI 2 2103888 APA BE MO Halic infa 3 iii HASILE ZAH LOR Sepang bm HG CH VER Pags Free Faga 3 Select the employee s employee no to access his her staff profile 3 Stat Management USES 0002 li d nf cm AQ THARH ERR aoe i crar 10 15 te 23 TIENS Employee s E Change carent Emplayee ATER STAFF Haris CHA TEM Famiy Employment Change Employee 521 Charge Requests Esmings info Current employee has been changed bo 1007393 OHIM YEN Hsinnca Info Supernizors List 4 Now you can access the sub folder on the left to view the selected employee s details 5 After you have completed viewing or editing this current employee s details you may return to this screen to change from one employee to another by clicking on the selected employee s number User Manual for ESS Page 46 of 68 Staff Management 1 2 Personal 1 2 1 Personal Details Objective User wants to view or edit employee s personal information 1 Ensure you have selected an employee for you to view their profile before entering to another screen to view or edit details Note that the selected employee s name will appear under the User ID for your information 2 To view or edit the employee s personal informa
14. EE My Eamings tnt Ades inf Bud Lina Histarizal inf pod rig Adminai Addresses PISIS Coni act Handpinone Contact It E EF nest Laos cor n ira Donars Mumba T tt Erat oa Reload Clear Cancel User Manual for ESS Page 24 of 68 Profile Management Place the mouse pointer into the text box column to start editing your addresses information To add more information about yourself you may add in remarks in Remarks Column After editing click on Submit button and a confirmation message box will appear Click on OK to confirm submission The changes that you have submitted will need approval from the HR Manager An email notification will be sent to you after the HR Manager has made a decision on your request whether it is approved or rejected 9 You can also access to My Change Requests Applications to check on the list of changes that you have been made 10 To check the status of request go to My Change Requests t Completed Applications QU Oeo Prafilp Applications Stat Organizational info D UTE My Addresses p YUB XMATHAR Mari 10 12 28 22 SOT 25011 B Personsl Details Pending Requests Tor Change 9 8 Tentative Change Request Qusiicsions m 3 ilg EERO Jade Jom 5
15. Took Qi 2 eer a AEN EEE S en TEILE ere ecran fat BOK crise JC obere cran niox ree Eh cm orisoft i T aps ji IET Organizational Info Birthday List maog Training E Ig Resourcing Ho Erepiopess Florae Birthday Microlanaous Info 1001111 D cbober 2 1052651 LEY YIH 0 B Birthday List 1 1E X Miush 18 m Contact Lies 4 14001462 CHIR LENG 21 BS Coneoralo Vsb odo 5 000 YIII JOMATRAM ENRICO Febris 21 Fage Prior Page Mexi zr Joe Io prae nw 3 2 Contact List 1 Select Contact List from Miscellaneous Info sub folder 2 The contact details of staff will be listed 3 Click Page Prior or Page Next to view more records if records cater into additional pages E LL TER TEE _ dau een ODA Gah een Ey nito denide amp 55 organ contr pistes ede orisoft fon Mie EX ETE
16. fa Into Profile Management ms pareansl dale megas numbare fami Y lick ETAT y Admingtral o JN Of the ESS Main mitted by stall Such ne links babii ham diagliarih ased questions The subfolder links will appear as frames for you to make selections User Manual for ESS Page 10 of 68 Using ESS 2 2 Frame of Links Click to get a drop down list of available links Sell uw Besser PM Vea Profile Management HS CON a ier pre wa plz eM d puel hy Profile Mein ln Agpbcaliens Stat Orgamizz naalin u Help Legi Ta TE Personal Details Addresses Gualificatians Profile Masagarosd ig My Welcome to ESS S Skills My Change Requests Y d si an wilh iD 982 My Experience Eamings info Kurse a T Family Profile Manaqement Maga your mieh 36 addette Talegianas Agi plication Lo l ee Se MEC RES RO view al and appe applicaliones sulimitted by s
17. 1733 33 4 6 Overtime List Objective User wants to view employee s overtime details 1 Select Overtime List from the Historical Info sub folder The following screen may appear 2 You view the employee s Overtime s history 3 Click Page Prior or Page Next to view more records if records cater into additional pages J Stall Management D lt PA UF JOMATHAH Profle pE EAA Overtime List 5 inn BI Hirarcal sk FEX Sone ae bot Ancsdasco E 8 Loses List STEFF i CA UEM Rie Lone Eng wk ape DasTupe Tirs Tine Cdi Pags Frar Page Meat click the that caruripeada to ation you weet de Pris Loads ifo gres page i any Page cect pags d hier in ang User Manual for ESS Page 55 of 68 Staff Management 4 7 Leave Entitlement List Objective User wants to view employee s leave entitlement details 1 Select Leave Entitlement List The following screen may appear 2 You may view the Supervisor Leave s history 3 Click Page Prior or Page Next to view more records if records cater into additional pages Profile Management ES Profile HE Change Requests My Esenings
18. 22 ica EN URN NTE e m 11 2 3 Submitting Change ReguUeslL sce te ceecevdneanncrinnanconmosmdated Dessins step UR 12 2 4 Approving Change Hegel scat rat e ME 13 2 5 E Mail Notification bwibaybw addu adu dus gud asd a ni A d 15 2 6 VIEWING employment history TISES 5 DIE De EPOR n Iis 16 How TO USE THIS USER MANUAL 0 2 0 22 2 2441 1 en retire sir en 17 SECTION T X X 18 PROFILE 19 WHAT IS PROFILE MANAGEMENT 9 5 saos ere pa ius centesescadscootecabesaanddccebeuindswateaedideshaseawnelvedsbaasepedeedneteradaseanndsiareeed 19 TN PROFE 22 333333777 77 20 0202 2 22 22
19. 159g Superasor s List 1 3 2 Children Objective User wants to view employee s children details 1 Select Children from the Family folder The following screen may appear 2 You may view the employee s Children details 3 Click on the New button to add a new child if applicable 3p Staff Management usen ip 0000 YURI JONATHAM ENRICO StaF Profile USER YURI 4 CUNNERT 14 0028 2003 8 a Children E Change current Ernployee Eg IcTaF Harte Family Fowl ane HewlC BithDale Age Heapped Education Spouse Childran 1 5 Femae 23 Childran iy a FelalivesiCther Page Print Page mw 1 Employment Sta Change Requests Esenings Into HE Historical Indo EG Supenisor s List 1 3 3 Relatives Other Objective User wants to view employee s relative s details 1 Select My Relatives Other from the Family folder The following screen may appear 2 Youmay view the employee s Relative s details 3 Click on the New button to insert an additional relative User Manual for ESS Page 51 of 68 Staff Management Staff Management USER IP 9002 Staff Profile Management SE MAME URI JONATHAN ENRICO five CURRENT DATE Haw 14 18 00 25 SOT 2003 Relative s 3 Ch
20. Upon opening this page a list of employees will be shown Clicking on an employee name will change the current staff profile to the selected employee Now when you select a detail from the Staff Profile Management folder in the navigation page the detail will be that of the selected employee 4 4 I m getting an error message saying that have not chosen a staff profile to view What does this mean In order to view a staff s profile you must first pick the profile to view If you re unsure of how to do this refer to the guide FAQ 4 3 to learn how 5 ESS ID amp Password Click ESS ID amp Password link from Frequently Asked Questions the below questions with answer will display in the screen User Manual for ESS Page 67 of 68 Help 5 1 don t seem to be given a user login password Where can apply for access Not everyone is given a login to ESS If you require access to the user login please contact your administrator or management for further information 5 2 My password isn t working Why Here are a few tips to that can help you with login problems e Make sure your CAPS LOCK key is not on Passwords are case sensitive meaning that the password has to be typed in exactly each time For example PaSSWOoRD is not the same as Password e times especially during system updates it s necessary to clear your browser cache Your browser cache stores contents of previously visited web sites to allow you to access sites
21. View staff profiles staff reports and change their details on behalf of them 3 The Staff Management main page will display information about the feature and provides you answers to frequently asked questions 4 left column there is a staff management folder that contains several sub folders You may click on each of them to view or edit the records if applicable HES Ee Ea New Fareoe _ lows d da Back wm Links A Panne cac is day Tai anm Wir slt TEIL orisoft Ail cab oaks start ahomel lata Help Land aic Loqgonh 3 Steff Management E Sif Profile Management Staff Management 591g Staff Change Requests H Earrangs Info m REESE LLLI LEZXSLAZZS uH Historica Info Staff Management H Supemwsorng List Wel ore to your stad manegeniend service you can Ga la Sat Pret bee amp Wew poies of oher staff thal youve gwen permission 0 sae Enwchanoe of sif eroding w View crown reporta for tfe sl ati In onder for you to view your records you muti firi select the siai priit te hn a simmar fea cum elines help 1 make sure that you select a staff profile to vn beforehand Chick here to select E lvouda see employee profile that you wand to view you h
22. ag Administralian 3 You not allowed to make changes here as it is read only 4 Click Page Prior or Page Next to view other record if it is catered for additional pages NOTE You may have noticed that certain areas are off limits for you to make changes and edit because they involve a more official verification by the administrator For example you cannot just simply add in whatever under the My Qualifications screen without consulting the HR administrator first User Manual for ESS Page 27 of 68 Profile Management 1 1 5 My Experiences Objective User wants to view experience 1 Select My Experiences from the Personal folder The following screen may appear 2 You view your Experience s details My Experience Pape Page inte Flos cick the bullion thal curesganis the ection yau want In du the pecus eg F ere le ans Page Lasdr te nest pape Hosts amy 3 Youmay click Page Prior and Page Next to view if the record catered in the different page User Manual for ESS Page 28 of 68 Profile Management 1 2 Family 1 2 1 My Spouse Children Objective User wants to edit or view employee s spouse children details 1 Select My Spouse Children from the Family folder The following screen may appear 2 Youmay view edit and add new Spouse details here 23 Profile Management 4 y Pot Spouse Children Perso
23. 10 23 2003 Annual Leave FukDay 10 28 2003 PS 9 Appied 10 20 2009 10 29 2003 Annual Leave FukDay 10 28 2003 PS 10 Applied 10 23 2003 10 23 2003 Annual Leave FukDay 10 28 2003 PS 11 10 29 2009 10 29 2008 Annual Laava FukDay 10 28 2003 Ps 12 Apphed 10 28 2003 10 23 2003 Annual Leave FukDay 10 28 2003 PS 13 10 29 2003 10 23 2003 Armus Leave Ful Day 10 28 2003 14 Appied 10 29 2009 10 23 2003 Annual Leave FukDay 10 28 2003 PS 15 Appied 10 29 2003 10 23 2003 Annual Leave FukDag 10 28 2003 PS 16 Applied 10 23 2003 10 23 2003 Annual Leave FukDag 10 28 2003 PS 17 Appked 10 25 2003 10 28 2008 Annual Leave FukDay 10 28 2008 Ps 18 Applied 10 23 2003 10 23 2003 Annual Leave FukDay 10 28 2003 PS 18 Appied 10 29 2003 10 29 2003 Annual Leave Ful Day 10 28 2003 PS 20 Applied 10 23 2003 10 23 2003 Annual Leave FukDay 10 28 2003 PS 21 Appked 10 24 9003 10 23 2003 Annual Leave Ful Day 10 28 2003 Ps 22 Applied 10 23 2003 10 23 2003 Special Leave Ful Day 10 28 2003 PS 23 10 24 2003 10 24 2003 Annual Leave 10 23 2003 24 Approved 10 24 2003 10 27 2003 Annual Leave 5 Rejected 10 22 2003 10 22 2003 Annual Laava Ful Day 10 12 2003 PS 25 Approved 10 20 2003 10 22 2003 Annual Leave Ful Day 10 12 2003 Ps 2 Appreved 10 18 2003 10 18 2003 Annual Leave 10 7 2003 P5 28 Approved 10 17 2003 10 17 2003 Annual Leave TuHal 10 16 2003 PS 3 Approved 10 17 2003 10 17 2001 Annual
24. Info D Hisieiesl Infa Administration Jan Her Ap Kew Ju Sep Ort Now Dec Annual Leave 1 2 HF 0 00 1500 00 000 000 GO 000 no 000 000 Taken 000 00 000 000 OO 0000000 00 0 10 000 00 000 000 00 000 000 00 000 Lene 000 000 OD O00 nop to paN 000 Of dO 000 00 Od no 000 OFF 000 0 000 000 000 000 000 000 000 000 000 000 00 000 000 000 Totals 15 0 0 0 Forfed 0 Taken Si Payback FED Balance 10 00 20 Leave ondeave are BF 0 00 00 0100 000 OFF 090 000 00 GOD DO 000 Taken 000 OFF 000 000 000 000 000 000 000 00 000 000 00 Gc d 000 Lanceled 000 OFF n 000 Of gn 000 Repace 000 000 Of 000 000 G 000 Fabak 000 OFF Q3 00 00 000 000 000 000 000 0000 000 Fete 000 0m 000 OD OD 000 O00 noo 000 Total 0 n Frei al Taken Payback TTD 0 00 Page Prior i Page Next TR Laud Pd User Manual for ESS Page 56 of 68 Staff Management 5 List 5 1 Staff Attendance List Objective User the supervisor wants to view employee s attendance list 1 Select
25. Leave History Date Fre T Loud A amp pperesd JAAN mela ss cel aeu 12400030 REG Parmena TT Prii Page Mast 4 2 Claim List Objective User wants to view employee s claim history 1 Select Claim List from the Historical Info sub folder The following screen may appear 2 You may view the employee s Claim s history 3 Click Page Prior or Page Next to view more records if records cater into additional pages Clalm History RowH mudo lapped eem GOODS Piet Plage 4 3 Training List Objective User wants to view employee s training history 1 Select Training List from the Historical Info sub folder The following screen may appear 2 You may view the employee s Training s history 3 Click Page Prior or Page Next to view more records if records cater into additional pages OE THe PRR l Hie d ien ee Training History vi Cote 1xensed TAPP A Degsastorent BS 1213370 Sioned Bais 5 We 146 Page 4 4 Disciplinary List Objective User wants to view employee s disciplinary details 1 Select Disciplinary List from the Historical Info sub folder The following
26. My Experiance changed iom 55 Eig Fari Pe I IM PAM C EDU TEE Poot Code rbi Change Reqeasis i 215 Cina Eg Eamings info tea eee gr n DEL s Esplin AE Historical 3 gg RP yz nura vou wand n your entries Hae Contech Humi Handphone Contact Eras dno Lahr cone con ry User Manual for ESS Page 25 of 68 Profile Management 1 1 3 My Qualifications Objective User wants to view qualifications 1 Click My Qualifications link from the Personal folder The following screen may appear 2 You are only allowed to view Qualifications details and cannot make any modification Puotile Applications Staff Organizational inis Help Lopa L4 Profile Ce mm hy Prate harane Free RATHER Qualifications za Persas Wy Porsenal Diak Froin Darebon din 3 003 DENGANG spits Addresses 2 98 Adv Diplona CA Ania A Dusina E Wy Skills Pay Price Page 3j Experience Boe Please diek the biter that cariesprpsds the ection you 4 X Ey Famis Page Flor 245 ibe praboe page fife 5 anm Gb Emprqmin Page Meat Loads the page r ihare is any Change Reperis Eam Into x39
27. Personal Information resses a E IRBEHT CATE Hp 9 t HTAFF STAFF ATA PAY d Employees de Eek 1 eed Eee ee Ss 1 13115 HE RAT HH JEROM Echt Hanes DE HEUS E Requests Application Request s 271 2003 104545 Relat SESS Te 1 che 1 711 Emnplosseni User Manual for ESS Page 45 of 68 Staff Management 1 Staff Profile Management 1 1 Change current Employee Objective User wants to view selected employee s data 1 Select the Staff Management folder followed by the Staff Profile Management sub folder and access the Change current Employee web link 2 Only the staff name that you have granted permission to access their records will be displayed here Names that are not displayed here means you don t have to right to access their records 4 Menagemec t EU Tia E Ta 4 X Suf Pabe menmman print XM OA AEE Employee s Chasge canan Employes EE ECHOS TAM HEN hte 2 99 E Fary Choices an Employes Fumba belge bo ess hostes irkemation gets going ip Yow ene cusan lr ommo Employment 1007241 HG CHIH St chay Ft Erion Hare ES
28. Relative s details here Click on the relative name in the table to display the Relative personal details From the Relative personal details screen you may click the Edit button to make changes Remember to click Submit followed by Confirm on the next screen to forward the request changes to the superior for approval Else you may add in new relative details Click on the New button from the My Relatives main page to insert an additional relative Main Profile Applicadions Staff Organizational Info Help a Profile Management T 0002 de V Boe ISEA ENRICO My Relatives Other 2 4 Personal Eg Family Bout Hare Sex ki SpauserChildren Page Ni Mos Children I d H Relatiwas Ches Hote Please click the biton ihal corresponds to the action you want to da Page Prior Loads ihe previnus page if Ihare rs any Page Mext Loads ihe next page any AS Change Requests Mew Allee you to create a new roevrecond 6 2 lita A Hoea Info 3I Adminiatralion EHE Employment Note that the fields in red are compulsory to enter data Click Submit and Confirm to submit the changes made for approval from superior Changes will not show in the screen immediately until it is approved User Manual for ESS Page 33 of 68 Profile Manag
29. bulin thet commands m the action you wan de age Prior Loads the pape there is ary age Loods ihe next pags d irees User Manual for ESS Page 38 of 68 Profile Management 4 Administration 4 1 Change my Password Objective User wants to change user password Select Change my Password from the Administration sub folder The following screen may appear You may change your password Type in your Old Password followed by your New Password Type in your new password again under Confirm Password Click on the Submit button Dep nec Prolite Applicators Shalt Onganizadiional lato Logri 3 Profile M nt bac bd nenie Change my Password EE My Charge Requests cg My Earnings Info mm Historical Info JONATHAN ENRICO Sy Aninei Od Passed 7 0 Change my Password Passed Carlin Passed subrrit Submit Submits the erines back to the server far processing User Manual for ESS Page 39 of 68 Section B User Manual for ESS Page 40 of 68 Application Management What is Application Management Application Management allows you as the approver to view and approve application made by staff such as leave applications claim applications etc As an approver you are able to perform the following 1 View all applications made by staff that is pending your approval 2 View
30. details 3 Profile Management Lut wa Profle SAM EHHO Addresses Ey Paranal faturan TE dd TT TII IXdEC My Persenal Details Petting Requests Tor Change hy Addresses My Qualifications Fames Seis Current Data My Experience Rp Arkkarz Jalan laya Kuala Employment changed tor EES SE Change Requests Par Code 75100 zi Envios iii axe Fuss Doug HE Historical Adrirestration Dada Lour Hire Contact riy Ula Click here to edit labe cone address details 2 edit click Edit button to enabled the text boxes for modification Hain Pine Stal Organizamenal indo CC Pusfila Managemens mm Sy hy Profile T o TIS unn Eu LE JE Leon Hee 1D 12 mT 2001 4 fs My Personal Details Pending ee B Add esees ipu Tentalie Change Requaost G My ualications My Skils diee 56g 93 pu 8 My Experience changed hon re Pa Emphymani Pahang Tarir v My Change Requests
31. disciplinary history Personal Information What is Profile Management Manage your personal details such as addresses Add resses Profile Management z telephone numbers Fuer uq eel FSpouse v Children 8 Pore MM E TI MIL E s duh h p E z ge Bah Qualification s i pecu 1 L bla Fi Skill Set s H Hardal 5 ial Employment ocasion Compensation Ha Earnings San Training History Disciplinary History LI Histany Attendance List List Cad Requests Application Request s User Manual for ESS Page 19 of 68 Profile Management Profile Management is designed for the employee to view their own employee profile including employee personal details family details and employee details The employee can request to make changes from the web to provide updated details in their own profile In addition ESS also provides interfaces to display a listing of employee s earning leave claim training disciplinary performance attendance and overtime 1 2 User Manual for ESS When login to the ESS website
32. employee profiles and to verify the integrity of the requests 3 3 How do l approve reject an application At the bottom of each application there are two buttons Approve and Reject Clicking on the button will carry out their task respectively which is to approve or reject the application Upon clicking on the action you will be forwarded to a confirmation page where you can review final changes before sending it out 3 4 want to leave a note for the next approver employee Where can do this At each application there is a remarks column Make use of this to pass information to the next recipient of the application Click Staff link from Frequently Asked Questions the below questions with answer will display in the screen 4 1 What happens when make a change in the staff profile Is it still subject to approval A new entry will be treated as though the staff himself entered it meaning approval will be routed to your administrators The same conditions apply for the staff whereby the changes will first be routed to the administrators which will approve the request for changes 4 2 Why is the Change employee page empty don t seem to see anything You have not been given permission to view any employee pages If you believe you should be granted these permissions please contact your administrator 4 3 How can view employee On the navigation page at the left there is a Change current employee page
33. for the first time by default the project management sub folder links will appear on the left side of the screen You may click Profile from the main menu on the upper left to enter into the Profile Management main page or click on a specific sub folder link to enter a particular page directly Else you may select Profile Management from the main screen to open it on a new window bain Stal Oiganizetional infe Hulp Hy Profile Profile Manag ement zm My O My nir CE Hiii Airini Wl zie po thea Marea sables qauib ae denas of LASS B Pun my qua wur rm OV oar paye chan Rape Iso Now you may explore the contents available in Profile Management by breaking down the menu list located on the frame refer the following screenshot You may have observed that folders may contain additional sub folders to store the web contents in an organized way Page 20 of 68 Profile Management X Profile Management C3 Profile Eg Personal 5 i My Personal Details 8 My Addresses My Qualifications My Skills 9 My Experience 8 Eg Family ac My Spouse Children 4 My Children 3 My Relatives Other ES Employment Employment Details fi My
34. system operates User Manual for ESS Page 6 of 68 ESS Requirements 1 The Basic Requirements for normal users In order for you to gain access to ESS please ensure that you have the following in place An Intranet connection A valid User ID and Password Web browser Internet Explorer IE 5 5 and above is recommended Escalation procedures are in place for the distribution of information and the generation of request approvals by ESS user s supervisor a ada 2 The Advanced Requirements for technical configurations These requirements are configurations done on the back end side Users may need to consult their technical staff regarding this 1 Jaguar component running on the EA server 2 Connectivity to the database server 3 SMTP Mail Client and Server for e mail notification purposes Note that Jaguar uses default port 8080 When configuring the http server disable www publishing services which has a Microsoft default of port 80 to avoid conflict with Jaguar Otherwise the message that appears on your IE screen will be This web page cannot be displayed http ict20 8080 hrmsnet Server name Port no The root Set at the application level Dynamic and can be changed 3 Configurations at the HRMWin application level The Orisoft HRMWin application must already be installed in your system The following are the configuration requirements that you must set up to enable ESS Note
35. that before attempting to configure ensure you fully understand your requirements instead of simply setting up without any idea or preconceptions Routing Map Setup configurations to set and define escalation levels and procedures Periodic synchronization activity settings with HRMWin Superior in Employee Profile must be set up Organizational Setup must be fully set up Application Configurations for mail setup purposes datasource properties run time modes and settings messenger notifications etc aoe cdm User Manual for ESS Page 7 of 68 Using ESS 1 Getting Started To start the application follow the steps and procedures below 1 Double click on the Internet Explorer IE icon to launch the web browser 2 Type in the web address URL to access ESS 3 The Welcome to HRMSNet screen will appear MERC Services Hicrasatt Internet Edt Halk t 8 huge feeb 307 92 enon mest one eerie oe F 1 i E hs E 1 a B E ai sip Lid Emgoves Self Seraice ESSNet Services FlewMnok 6 Click on the Employee Self Service ESSNet to access ESS application 7 The ESS application logon screen then will appear refer to the following sample screenshot E Emplayee Sel ES5Haet Edt kew Praia Teoh T x e x bal m un Lal
36. the details of the request s 3 Determine the request status as approve reject or pending What is Application Management View and approve application made by staff such as leave applications claim applications Id i LE IE rund Jot DATE en 24 SET TCI Apnlicatian Approval jimi YUA 2I haw ZO RO E D Z7 YUA 71 T3515 Ba E HE Chars T 1 11 E DH E DHE Cheer FOALS TZ RATE BIS E UH Hae LEER D Un Application Approval LEER RARE AH C LMS CIE Wee bea et RE oe TE a Di Hamm Vi MS ED Approve Penis Home DIST HE LI ZO Dcus od ithe poo Oooo ac e Himi Faros 1 Ress x Hi mies cia User Manual for ESS Page 41 of 68 Application Management 1 Request for Approval RFA 1 1 Pending Requests Objective To Approved or Reject Employee s Application 1 Select the Request for Approval RFA folder and access the Pending Requests link Th
37. 2 Addresses ENRRRTRNRNEETERUOUTNE MMM 48 User Manual for ESS Page 2 of 68 Introduction to ESS 1 2 CualiCallorS cmm tatem cadet aed D eee da utum Seki 49 Uca Eo a n x 50 RS 50 EUMD 51 As Bec VE E A o tL I Sm 51 DECORUS l o ERE 51 1 3 9 Relativ s OUR 51 2 TAPE GHANGE dE QUES a LC a 53 21 Stai ADDIOSHIOPS sss tac UR UE EAS 53 eL Aeneas 53 ME WIES E SITO NAA had ach et NUT 54 7a Sa 123 E RR SEO A Og IEEE E A E A ER 54 A 2 WA INE RR RETE PR RET 54 SU ANU ce T m leat 54 4 4 Disciplinary iz NET 54 A5 Attendance leis ERATUM 55 ASSI EA TEE E 55 A 7 NS SIS RIETI ARIETE 56 SIS I A EA 57
38. 5 I esses Donne ee Pear E EE A 57 5 2 Sta Oveitiie societe er neut dite iden ets tiendas erue Fes rU S aee Die 57 CAME MINIS 57 ou I 58 ORGANIZATIONAL REA 59 WHAT CAN BE VIEWED UNDER ESS s ORGANIZATIONAL 44 12 144 mere ere reser 60 EE cemere dad sete 61 es 61 2 RESOURCING wedar Tm 62 Zane dt PODER M 62 SoMISSEEEANEOUS IBIEO Goo uma eue C RE LAN D ME Lan A DEA M M Lic LU M eT 63 cara Ne 63 PN YO C RU TRE 63 Bo Ol DOPAC olli RO NN C TP 64 M OPERUM PEE 65 FPREQUENTIEY ASKED COUESTIONS i i ht ete 65 S 66 ZA ECLIPSE 66 MEER RU erp ORO E PON 67 eM dn tu i fc
39. AME _ Child ren Ej Parzanail CARENT DAT Egg Famiy Pending Requests for Change Speuse Chiidren 72 Tentative Change Request a Chidren Di m My RelsieesOther Tones Hg Erneloyrnent AC Ha 4 Change Requests Teh De oyon oono EP My Earrings info sedi E zi m LL Historical p SS Fuk Tite Hiapced Mn Dccupaion TeCor 22 l 0 sie s Loud yr 3 Click the children name displayed in the table if applicable to display the children s details 4 Thechildren details will be displayed Fretile Fpglicamane Organizational Help Lago L3 Profle Management Ox Children My NAME vURi AGMATHAH EHAEO Bu Personal CARENT DATE Marce 62 44 54 SGT 2002 Gy Family Pending Requests for Change S Speuze Chidren Tentative a uest i Speuze Child rns Tentative Change Request My Chidren ETENA a My Relates her Hanes Denn Enrico MB Ernclowrment Change Requests hose J My Earrings info Type a z Sa hs dh ical Hi Historical Info m eg Admini MicrusurE
40. Applications Objective User wants to view employee s change request that has been completed 1 Select Staff Completed Applications from the Staff Change Request sub folder The following screen may appear 2 The employee s approved application request will be listed here Click on the Agent ID to view the employee s Application Request s details 3 Click Page Prior or Page Next to view more records if records cater into additional pages Main Prefile Applications Staff Organizational info all sci 19 HE Saf Profle Managemer AEN em B B3 Saf Change Requests L3 a Era E Apnd Conplsisdin Completed Applications ES Rig Historical Page Mexi Supenizars List Please click the that camreseonds the action you want te do Pane Loss Ihe preis page i There any Page Mest Loris the mexi page if there is User Manual for ESS Page 53 of 68 Staff Management 4 Historical Info 4 1 Leave List Objective User wants to view employee s leave history 1 Select Leave List from the Historical Info sub folder The following screen may appear 2 You may view the employee s Leave s history 3 Click Page Prior or Page Next to view more records if records cater into additional pages
41. Compensations Eg My Change Requests a My Applications fg Completed Applications Eg My Earnings Info My Earnings List ne Historical Info ac Leave List 19 Claim List Training List Disciplinary List Performance List Attendanca List 5 Select a web link 6 Select a link from any of the sub folders in Profile Management 7 Due to sensitivity of data the following link has been disabled for employee viewing I My Employment Details ii My Compensations iii Performance List iv My Earnings List 8 When user tries to access into any of the above mentioned link an Access Denied screen will appear Main Profile Applications Stall Organizational info Help Profile Management My Profile Change Requests E Esenings Info Access Denied ay Earnings List Historical inf Eg Administration User Manual for ESS Page 21 of 68 Profile Management 1 My Profile 1 1 Personal 1 1 1 Personal Details 1 1 1 My Personal Details Objective User wants to view or change Personal Information 1 Double click the Profile Management Folder to view the sub folders then select My Profile follow by Personal sub folder Select My Personal Details and the following screen may appear E LZ uet Erpkosese Sell Serine Moaea E betermet Enploier E almi R Took ERE hmh ira
42. E PR HD HD 0203 Medium 01 4 2003 Permanent HRD amp EMPLOYEE COMMUNICATION HR ASSISTANT HR 0103 Medium 01 2 2003 Contractual SALARY amp COMPENSATION BENEFIT 8 HR ASSISTANT HR HR1103 Medium 01 10 2003 Contractual SALARY amp COMPENSATION BENEFITS 3 HR ASSISTANT HR HR1202 Medium 01 4 2003 Contractual SALARY amp COMPENSATION BENEFIT3 Unganiza amp enial Traine s HE Reir Tie Erpa ergy rere Harry Jom brir H ann Lk 1 200894 Shires HO Birthday List A a ee oe Paje Hote Phase CSch thee bitten that action sag wai Page Loads prenajs page is any Pape Lrada the nari ihare ary nuc REN E Contact List Employee No Employee Name E mail Address 1182838 Jenny Wang Siew Mei 2 334455 Henry Joe Junior 3 903943 Kenji Saw Kim Joon Page Prior Page Next Note Please click the button that corresponds to the action you want to do Page Prior Loads the previous page if there is any Page Next Loads the next page if there is any User Manual for ESS Page 60 of 68 Organizational Info 1 1 Training Programs 1 Select Training Program from the Training sub folder 2 raining details screen may appear for you to view 3 Clic
43. Internet Een lore Fu Tires 2 Are Sure you Mant Lo subiit ebur eni 5 From here you are allowed to edit the information by clicking on the Edit button to enable the text boxes for user input 6 You can make changes now To clear the screen you may click the Clear button and click Reload to reset the screen to its default last saved values User Manual for ESS Page 32 of 68 10 11 12 Profile Management After completing the editing process click Submit followed by Confirm in the next screen to forward the changes to superior for approval Besides editing the existing records available you are able to add a new record for children Click the New button from the Children main page to enter new children record Note Fields in red name is compulsory for user to enter You may click Clear to clear the screen and click Close to cancel and return to the previous page Click Submit upon completion and click confirm in the next screen to confirm the submission of the request changes The pending request changes value now will be 1 waiting for approval This means you are not allowed to make changes again until it is approved and the value becomes 0 1 2 3 My Relatives Other Objective User wants to edit or view employee relative information 2 a 7 8 9 Select My Relatives Others from the Family folder The following screen may appear You may view edit and add new
44. Leave 107162009 PS 30 Approved 10 17 2003 10 20 2003 Annua Leave 10 12 2003 PS 10 12 2003 PS Note Please click the button that corresponds 10 the action you want to do Page Prior Loads the previous page There is any Page Next Loads the next page if there is any User Manual for ESS Page 16 of 68 Using ESS 3 How to use this User Manual This operating guide is divided into 2 sections Section Covers Profile Management which is applicable to all employees Section B Covers Application Management and Staff Management both of which are applicable to approvers and reviewers of staff information e g senior management or HR manager Section C Covers those that are accessible to all This would involve Organizational Info User Manual for ESS Page 17 of 68 Section A User Manual for ESS Page 18 of 68 Profile Management What is Profile Management Profile Management is a core module within the ESS system in which staff may use to manage their existing personal details In addition they could also use it to view a listing of their respective employment histories As a user you are able to perform the following 1 View your personal details with the option to edit it and submit as a request 2 View a listing of all your existing requests that is pending for approval 3 View a listing of your employment history categories ranging from eave history to
45. Orisoft Object Oriented Human Resource Management System Suite User Manual for ESS Prepared by Orisoft Technology Berhad Documentation Team Document Version 1 1 December 2003 Table of Contents TABLE OF CONTIENT S Cased ratu asus VERUM 2 INTRODUCTION ESS 5rnexgert Ub uwatairzu aun Ed vwd KE A E REN EU CE rr CR Rua E EVE EE RR Eu E i dub Rari 4 DNE VIL UE 4 2 ESS OVERVIEW s 5 3 ESS PROCESS FLOW MNNRETRERNCRde i i Piu ii n O 6 ESS 7 1 THE BASIC REQUIREMENTS FOR NORMAL USERS 7 2 THE ADVANCED REQUIREMENTS FOR TECHNICAL 8 7 CONFIGURATIONS AT THE HRMWIN APPLICATION LEVEL 7 NET erIET 8 Mg SMe IN Ss A 770770000 8 MERECE 10 2 1 The Main TEE 10
46. Skils 3 Experence oH tk NOTE You may have noticed that certain areas are off limits for you to make changes and edit because they involve a more official verification by the administrator For example you cannot just simply add in whatever under the Qualifications screen without consulting the HR administrator first 1 2 5 Experience Objective User wants to view employee s experience 1 Select Experience from the Personal folder The following screen may appear 2 You may view the employee s Experience s details Has TS BAT Experience s User Manual for ESS Page 50 of 68 Staff Management 1 3 Family 1 3 1 Spouse Children Objective User wants to view employee s spouse children details 1 Select Soouse Children from the Family folder The following screen may appear 2 You view the employee s Spouse details 3 Click on the New button to add a new spouse if applicable L3 Staff Management SERE 0007 JONATHAN Spouse s TY Slat Feragen ls Fri dA ERO TEX Change curent Employee E Un gm ms Family Font Hewlc Sek Bit Date Ape Dhiden of is spouse num 1 FRH Fende Ses 3 mem la Children 8 Page Por Page Mert 9 5 Employment Stat Charis Requests 189 Earrings Info 44 Histoncsl Infn
47. Staff Attendance List from the Supervisor s List sub folder The following screen may appear 2 You view the Supervisor Attendance s history 3 Click Page Prior or Page Next to view more records if records cater into additional pages 4 Maesaqomesr Ls lo WEN af Pih 2555 TEES i 1 WERT Hir 1a 0055 SOT 2201 Atte ndance List er 70 ug Earrings Init TATE ux 7 29 Historica ito Frei Dye Hass poche ass W rlje genre Pio Daten Med H apap B Altendante List 214 158 D Kar ue Kin Joon H wikia E Litt 3 11162522 nne deb HR Teu Dm s EVES SS Sra Fim Joon HR Tw Dn Leges BTS Jerry Pii deles Urn pon Ean sae HD ba PALES tang Sare Mai HF hf 0000 Here Hl hl T2 11203 donne H wokDs T2714 Heng Saw Het oon H 0000 n 20159005 cir Pune Sese HP D LEE pon i2 4245990 Ferd Saree Fir HP T ET LITE 13 11815403 155425022 Sew Mel H Widia 14 11711021307 He Saw F r d
48. THAN ENRICO CURRENT Men Mow 1D 23742718 3231 2 Status Date From Date 1 Agected 11 3 2003 11 44 2003 Annual Leave 2 Anpled Applied 117142003 11 1 2009 Annus Leave 1172008 Annual Leave 4 Approved 10 30 2003 10 20 2003 Arava Leave 5 Applied Anpled 7 Anpked 8 Anrled 3 Applied 10 Anpled 11 Applied 12 Anpked 13 Anpked 14 Applied 15 Apphed 16 17 18 Applied 13 Applied 20 Apphed 21 Apphed 22 Apphed 23 Apphed 1072343 2003 10 23 2003 Absenteesm 10 23 2003 10 23 2003 Annua Leave 10 29 2003 10 23 2003 Annual Leave TD 23 2003 10 23 2003 Annua Leave To z3 2003 10 23 2003 Annua Leave 10 23 2003 10 23 2003 Annua Laava 10 23 2003 10 23 2003 Annua 10 23 2003 10 23 2803 Annual Leave TD 29 2003 10 23 2003 Annus Leave 1072972003 10 29 2000 Annual Leave 1 z3 2003 10 23 2003 Annual Leave 10 23 2003 10 23 2003 Annua Leave 10 24 2103 10 23 2003 Annual Leave 1003 10292003 Arma Leges 11 24 2003 10 23 2003 Arma Leave 10 23 2003 10 23 2003 Annua Leave 10 23 2003 10 23 2003 Annua 10 23 2003 10 23 2003 Special Leave 10 24 2003 10 24 2001 Annual Leave Leave List Leave Durshon Fledon Ful D Ful D au Ful D au Ful Day Ful D ay Ful D av Ful Dau Ful Ful Day Ful Dau Ful Ful Dau Ful Day Ful Dau Ful Day Ful Day Ful Day Ful D au Select Leave List
49. VE caria a Closed Escalation Level 2 3 PO 5402 20 1 00 LEAVE Honda 00 Remake Sony Hai Closed Escalation Level 5 3 74027000 1 00 ae Remak Hep 6 Note the escalation level status see the following screenshot This indicates how many more people will have to approve the request submission before it is finally cleared for confirmation For example escalation level 1 1 means that only one person is need to make the approval and has already done so M App icon Managemeat 7 77 77 MAME JONATHAN Application Approval Es CURREHT 10 12 20 94 901 2002 ending Requests T M ren ue H Pending Escalation Level 171 Hane Hanna Escalation level 3GHSETESSE status Addit Post n e it 228 s User Manual for ESS Page 14 of 68 Using ESS 2 5 E Mail Notification As the employee who made the change request you may receive an email message if your change request is approved Note that this is entirely configurable on your email server in terms of what message you want to appear what email title etc Man 3 8 2003 M Cb Calenda LE Pre
50. a diui utenti chased aap MEM die 67 BE OO nmm 67 MENS 68 User Manual for ESS Page 3 of 68 1 What is ESS Introduction to ESS ESS stands tor Employee Self Service It is a web based application that conveniently allows employees to access and update their personal details via an Internet browser at anytime and anywhere ESS may be integrated into the HRMWin application Orisofts premier human resource management system In fact many of the core functions of ESS are derived from HRMWin The following are the essential features of ESS 1 ESS allows users to update their own relevant profile information online This is subject to second party and perhaps including a third and fourth approval before it is posted online and confirmed in employee records Therefore changes made in ESS will be pending until approved During the pending stage an escalation process takes place within the system to generate user requests and the subsequent approval from the relevant parties The configurations for this escalation procedure are set under HRMWin 2 ESS directly synchronizes with related Orisoft application tools like HRMWin and PAYWin P After the users change requests are approved employee records will be synchronized accordingly to both t
51. access to My Change Hequests t Applications to check on the list of changes that you have been made 12 To check the status of request go to My Change Requests t Completed Applications TET Agplica amp nns Help Lagot Ex Profile Management USER aoa Profile USER AME VUE JONATHAN Peroral LURREH DATE Man 0 12 1407 521 My Persons Delais Pending Requests for Change My Addresses Tentative Change Request B8 MyOuwicHUnS JONATHAN ENRICO My Skills My Esperienca percents i Rs rm tug Family Employment Hish Fisca EG MyChanza Aequesis Haight Eamings Info wesghi HE Historical info DESC LEM 315g Adminstration ted Haw My Personal Details 2001 Click on OK to proceed submission of entries Hole Please click the bohan ihai comespenda in rhe stion pou wasi ta da Submit Sebmits ihe enines beck Ia sereer for processing Theload he cure page Cigar Claas ihe entras for each fale Cancel Cancels the current action and goes back to the prewious one User Manual for ESS Page 23 of 68 Profile Management 1 1 2 My Addresses Objective User wants to view or change Addresses 1 Select My Addresses from the Personal folder The following screen will display your address
52. ange currant Employes Personal BTAFF Mama CHU FEN EHE Family Hew Sex BihDabe 18 Spouses Children 9 Children Page Prior Page Next Relatives Osher His Employmeni 19 Staf Change Requests Eamings Info E Histanzal Info Supervisor s List User Manual for ESS Page 52 of 68 Staff Management 2 Staff Change Requests 2 1 Staff Applications Objective User wants to view employee s change request 1 Select Staff Applications from the Staff Change Request sub folder The following screen may appear 2 The employee s application request pending for approval will be listed here Click on the Agent ID to view the employee s Application Request s details 3 Click Page Prior or Page Next to view more records if records cater into additional pages I TES Apylicalione Stadt Orngarizadianal Info Heli Blam agen UFER BEI Management 55795 Applications Eg Sieti Change Requests s Applications g Eamings Info Historical lio Page Pror Page Neat Supemisars List Hote Please click ihe bution that corresponds to the action you wand ro 0 Page Prior Loads the page there is Loads the gaga e 2 2 Staff Completed
53. ave not been paned pemasion Check wh your administriter d you your permiaaiona eni nol Com cy ad 3 Select the detas of the employee profile you wish to view liom the nangadion bar on the kl Frequenty Asked FAQ 00 1 What happens when make change in tire staff profile ls it till subject in appreval entry will be treated as though d was entered by the sla himself rwesnang appeal wil be routed to your The same conditions apply far the staff eheraby tha changes wil frst be routed to the adnminislrallors whsch wall approve the request for changes User Manual for ESS Page 44 of 68 Staff Management What is Staff Management Staff Management allows you in the role as an overseer of the selected employee to view staff profiles staff reports and change their details on behalf of them HR administrators and superiors usually handle this area in ESS Staff Management allows you to perform the following 1 View staff personal details with the option to edit it and submit as a request as it may involve escalation 2 After that view a listing of all existing staff requests that is pending for approval from others 3 View a listing of staff s employment history categories ranging from eave history to disciplinary history Staff Management What is Staff Management View staff profiles staff reports and change their details on behalf of them
54. d Reload the iren page Ea you pa the curet merer 2 Thereafter make your changes and click on the Submit button to submit change requests which will be pending for approval Plain al iin ra Praflle Mana r rr um My Personal Details ices OAT Man tator om My Persons Delais Pending Requests for Change D MyAdimsces Tentative Change Request My Gualifcations JONATHAN ENRICO My Skila x My Experience Arco Delais mg Family T 2 Employment i AA a Vg My Change Raquests Haight Microsol internet Expkzrer Eamings Info 752020000 19 Historical info Driving d RP E T 4g Administration Click on the Submit button A message will appear requesting for your confirmation for submission Picasa click the bution thai cornespands thie action yeu to da Submit Submits the entnes back to the sereer for processing Reload Relomivraieehes ihe curent page Cigar Claars ihe entras for each Cancel Cancels the curent action and goes back the previous one User Manual for ESS Page 12 of 68 Using ESS 2 4 Approving Change Requests 1 As the approver you may view a listing of change request applications pending for your approval 2 Clic
55. d values User Manual for ESS Page 47 of 68 Staff Management 1 2 2 Addresses Objective User wants to view or edit employee s addresses 1 Select Addresses from the Personal folder The following screen may appear Management USER Ib T SH Staff Profle Management USER i Addresses 19 Change cures Employee FEN Personal STAFF Personal Detais X Pending Requests for Change o UM Adduzsez 95 wj Qualifications Requests pa Lg CALM 3 Skills E cuiu Current Original Famil i Employment dden NO13 LORONG PELINDONG 33 SENTOSA m He inh Code 54000 WPEL eminent Address 2 Supenisarz List wann Prat Dode Sala XXE Col Adde User Manual for ESS Page 48 of 68 Staff Management Diah Elanaieiant 29 Staff Profile 1 Addresses Change current Employee 7 2 EE Parsons Personal Details Addresses Oualfiratinns Skills Eg Famiy Employment Staff Change Requests 15 Eamings Info EE Historical Info E4000 KUALA LUHPUR Pest Cade 5400 o She Cue Count HY 28 Supanisnrs Lest Fest Lack Bie Counc altional 1 T py 1 um nne Br 3 Talk Emal
56. e ewe de m Applications Stai Organizational inin Logoi a Profle Management Lu D ES HATHAN Personal Information jd Profle CURRGAT 1 1247 12 zo E R glo ey 9e cm QD p Personal Pending Requests for Change 0 mj ny Personal Datulx m My Addisses Oualiicatians mp My Skils Current Orginal Me Experience TUR JONATHAN ENRICO ig Family i EIE E Employment Local Hare URL NATHAN EN PIED 55 Change Requests Eth Dare STG Age 4g ni My Ea nins rig ins au Andminilarstian see 74385 Christe ld egre Food Gree 0 Hack cd tre 2 From this screen you may view your personal details as entered in the Employee Profile by Human Resource Department 3 You are allowed to edit the fields by clicking on the Edit button and the following screen will appear User Manual for ESS Page 22 of 68 Profile Management Main Brodie Ungesizationallinia Help Profile Management TET TT lt My nur VUAI JORATHAN FARES 3 deg Has My Personal Deals Pending Requests for Change B My Addres
57. e following screen may appear 2 You may view your Application Approval listing USER VEER one A Application Approval zal His ig 13 d 1 1 324903 agen On Arden 1 i10 142132200 1 55 305 ESME ZAIHLIOTAH Fils ron TO acres 2 14 5 2 200 ET HARRE ESHE DM ZAHID Change Actes 3 s TES DS DU Z HARIKE ESPE Change 4 23 1I ESWE EN ZAJHUODIH Fielatres TO Page Prior Page 3 Click on the employee s Agent ID The following sample screenshot may appear 3 Application Management Request for USES NAME YUA LET DATEN 412 250 EST 21612 a Pending Request P de ie Agee T 110 Hegel on T4 1122003 13 55 10 Click on the EE A t ID MARINE ESHE ZAIHOD TIH n i 3 ge Status C Approve O Reject Pending Name Hanne Hed Application Approval IC Hn 1345676555 Birth Dale 5071 1566 Ayie sr Sex Fens Sings Determine the status whether to Approve Reject or Pending Submit Red Thea Gloss 4 Determine the stat
58. ement 24 Profile H Profile JUSER MAME YURIJOMATHAH Peesonal CURRENT DATEL Mon 90 12 48 00 G07 2003 di fi AE 5 2 Family Pending Requests for Change 8 My SpeuserChi ren Tentative Change Request 8 Children Relative Ernployment FH My Changa Requests Da On nno H Wty Earrings Info 4 3 89 Historic Into CHE Acrristralion singe M Tax Iowelappicsblel Main Application Stal Orqanizalonal info Help Profile Management Eg My Personal EE Family Pending Requests for Change 38 My SpeuserChildrn Tentative Change Request 3 Children Details 3B i 04 Empiren 31g My Change Requests Date oponen 11221 Earnings Info Tope Relative s a Hi 1 Historical Info site Stas eas Mamed M crnsaft Internet Explores Administration icrnsaft Interngt Explari 4 Are you sure vou Mant ta your enemies x 9 Ha d Wide 0 0 0 00 9 552252222 User Manual for ESS Page 34 of 68 Profile Management 2 My Change Requests 2 1 My Applications Objective User wants
59. from the Historical Info sub folder The following screen may appear You may view your Leave s history 10 12 2003 PS 1D 31 2003 10 31 2003 10 12 2003 PS 10 28 2003 PS 10 28 2203 PS 10 28 2103 PS 1028972003 PS 10 28 2003 PS 100282003 PS 10 28 2103 PS 10 28 2103 PS 122009 10282003 PS 10 28 2003 PS 10 2842203 PS 10 28 2103 PS 1072872003 PS 1072872003 PS 10728421023 PS 10 28 2003 PS 10 28 2103 PS 10 23 2003 Areon 24 Approved 10 24 2003 10 27 2003 Annual Leave FukDas 10 12 2003 PS 25 Rejected 10 22 2003 10 22 2003 Annual Leave FukDas 10 12 2003 PS eb Approved 10 20 2003 10 22 2003 Annua Laara Ful Day 10 12 2003 PS 27 10 18 2003 10 28 2003 Annual Leave 2ndHal 1047 2003 P5 28 Approved 10 17 2003 10 17 2003 Annual Leave 1 10 16 2003 P5 24 Anproved 11 17 2003 1071772003 Annus Leave FukDas 10 15 2003 PS 30 Approved 10 17 2003 10 20 2003 Armea Leave FulDay 10 12 2003 PS Page Prior Paga Next Note Please click the button that corresponds to the action you Page Prior Loads the previous pape if there 15 any Page Next Loads the next page if there is any User Manual for ESS Page 36 of 68 Profile Management 3 2 Claim List Objective To view claim history 1 2 Select Claim List from the Historical Info sub folder The following screen may appear You may view your Claim s history im li USER YURI JONATHAN ENRICO Claim List
60. ge saying Eae chosen profile 10 wiese Weal does this mean JO drese User Manual for ESS Page 65 of 68 Help 1 General Basic Questions Click General Basic link from Frequently Asked Questions the below questions with answer will display in the screen What is ESS ESS stands for Employee Self Service this service allows you to update your personal profile view reports related to your employment access information on your claims leave training allowances among other items ESS is designed to help you maintain your profile more efficiently by giving you access to information related to your job right at your fingertips As a managerial position ESS extends its functionality even further by allowing you to view staff related information easily without the need to contact your HR department 1 2 What can ESS do How can it increase productivity for my company ESS allows for immediate access to personal information directly to the employee this allows employees to update and maintain personal profiles by themselves In addition the employee can view reports that shows information such as claims made this month allowances deductions payslips and other such items In a traditional system employees who require changes to the profile or reports may need to contact the HR Payroll department and wait for their response The HR Payroll department in turn waste valuable time generating these reports to t
61. hat now the pending request changes will become value 1 10 The changes will only show in the site after the request for changes is approved 11 You may click the Request button to view your pending changes 12 Otherwise you can add new spouse details by click on the New button from the My Spouse main Screen User Manual for ESS Page 29 of 68 Profile Management 13 Then you may enter your spouse details Note that the field names in red color are mandatory fields to be filled 14 You may click the Clear button to clear the information in the screen 15 After you have completed entering the details click Submit to forward request changes to superior 16 Click the Confirm button when the confirmation screen appears 17 Note that the pending value becomes 1 now HINT The Page Prior and Page Next buttons cater for listings that will appear per screen For example you may have previously set a list of 2 rows to appear per screen e g like the screenshot above Clicking on Page Next will display the next 2 rows while Page Prior will return to the last 2 rows This enables a better display especially if the listing is long and extended Profle Applicsiione Stak Organizational Info Help 3 Profile Management Profle U3ER YURI JOMA THEM 88 Persar a Family Pending Requests for Change 18 Spouse Children Tentative Change Request MyC
62. hce TICTNMA I hie Other Joanne eiie Ai Emghyment EHE Change Requests Pinte A J My Earnings Vo S Fw Aa ex Fama E d z Hiztarical Info a Elakur T Adminisirater Des Woking Oye pm Spouse s Despar derent 53 Fined 10 Post Code x ban s Cimi TENE 2 EHM Clear Closa Main Applications Sea Organizata loo 1 Help Profile Hazxsgemnn HE Profile 4 Personal Family Pending Requests for Change 8 My Speuserchidiren Tentative Change Request Chitan Spoum Pahit iy Empl rgmernt Ho rait Mamm Change Requests Bett Date A S72 00 DOXK Elm My Eamings Hiona infa As Maud HE Adrina Hel EE ORT PT Wizdkang Ol Yar 22 vou sure youwin bo your i Hn Spause s Adest 33 Feed 10 User Manual for ESS Page 30 of 68 Profile Management 1 2 2 My Children Objective User wants to edit or view employee s children details 1 Select My Children from the Family folder The following screen may appear 2 As My Spouse you are allowed to view edit a
63. he Orisoft PAYWin and HRMWin software Conversely if changes are made on PAYWin or HRMWin those changes will be synchronized to ESS An advantage of having ESS synchronized to the payroll and HR systems is that it allows easier monitoring of events and updates made for the superior or reviewer It is easier to track changes on a web based interface 3 ESS also allows user to view past history records User Manual for ESS This allows a repository of historical events and records involving the employee to be conveniently viewed and displayed on a web browser Examples of what user can view are their employment history and details completed training courses work attendance and so on Page 4 of 68 Introduction to ESS 2 ESS Overview The web pages in ESS are at times linked to each other in order to achieve a common function Below is a graphical overview of the ESS application ESS stands for Employee Self Service It is basically a web based application that conveniently allows employees to access and update their personal details via an Internet browser at Harc yas da rig be or basa vss anytime and anywhere phas youn HE Dag arima ni oo E What is ESS demos y moo T E 2 Employee Self Service ESSNet
64. he employee by manual or system automated tasks Either way time is wasted which is probably every company s most important resource ESS shortens these processes by allowing the employee to personally manage his own profile thus reducing workload for the HR department which in turn can then divert their focus on more productive tasks such as developing and monitoring key talent for the company What do need to use ESS At the very most basic you will need a web browser with JavaScript enabled Although any browser with JavaScript support is capable of running ESS we recommend using Internet Explorer 5 5 and above to ensure the highest compatibility with ESS Click Profile link from Frequently Asked Questions the below questions with answer will display in the screen 2 1 What is Profile Management Profile managements enable you to view personal information related or not related to the job This information includes your personal particulars addresses qualifications compensations and so forth Some of these information come in the form of reports whereas some are fully interactive allowing you to change details as needed 2 2 How dol start viewing changing my profile On the left of the page is a navigation page this page helps you navigate through various sections of your profile The navigation bar consists of folders and documents opening a folder by clicking on the icon next to it will reveal more folders and or docume
65. iach eio orisoft Saale TM ERIT Las oer Frequently Asked Frequently Asked Questions 8 10 9 20 Profis s 30 5 ppk ations Askari 18 40 Sta 1 0 GenerelBasics i 50 ESS ID Passwords 1 1 What ESS 1 2 MWh can ESS can B increase for my company Il Privacy 1 need ESS id LL het i Managenmnis 2 2 How do shart ssevangichangng polle 3 X When B changu something m ny proie why That iis stili the cere geni though haw submiiud ihe changez 2 4 why rant change miy decas E shows the column but cannot adit rt 2 51 dant ess a button a the battonn ofthe page is there wrong 2 conte change oor personal details in rea timetas in changes the actual records Agi cao es 3 1 What hlanagemant 3 2 het is Request For 3 3 How do d an application 4 41 want En 3 Far the nest approsar mmplag gg Were can da ris 4 1 Wheat happens when make change mihe staf profile 15 still eiecit ta approval 4 2 Wis i rhe Change page dent seem da sap anylhing 4 3 How can view XXX amplio a lm am eno messa
66. ion that has been locked is usually determined by the management in your company and is not to be modified by the employee himself User Manual for ESS Page 66 of 68 Help 2 6 Why can t we change our personal details in real time as in make changes to the actual records The restriction of not being able to make changes to the actual records are implemented for security purposes This allows managers administrators to keep track of changes made to their profiles This can prevent many unpleasant situations for the employees and the management for example malicious attempts to fill a profile with false information can be detected and stopped by the system 3 Application Click Applications link from Frequently Asked Questions the below questions with answer will display in the screen 3 1 What is Application Management Application management allows you to keep track of applications applied either by you or your sub ordinates These applications consist of leave applications overtime applications training applications and Request for Change applications Currently ESS only supports RFC applications but support for other applications will be added in the future 3 2 What is Request For Change RFC application Whenever a change is made in a staff s profile that is have been assigned to you an application is forwarded to you awaiting approval rejection This allows those in managerial positions to closely monitor changes made to
67. k Page Prior or Page Next to view more records if records cater into additional pages iyez Daf ne Ppt Er IE in phlri ET Aum jc ee Stall lita Logoi A Orgamizatienalinte 5 SP emer p tne Training Programs List e Training CUARGAT Sat 244 20 js Training Programs Course Balesence Doue Stat ee End Ie Fraja E ag Resourcing 1 mi DAHLE TRO FORC VI aris aE Penang Sk Dereelannsenit Corde elanadi infa 2 TOLE 02009 3 30 7008 Global Knordedge Neto 54 3 TECH EDA SEHVER 5 TA 009 qu HI Ed 4 i MET WORE 4 15 A FASE Eyin Erespencg Resxurces 5 ETDODODDODODODDOONNEC conduci Domke hay Handa ZUM Penang Soh Developed ECAC a ho aH emis GA Esitan Hine mem METWARE ADP GUST BTID TEST2 MET WORE 1x EV JH ETE ata Emar Resources S 3 AUTOCAD LEVEL 2 ZUVIDUD Peig 5k 10 TESTI The ah laj TAG PLS Dar Penang Shas Corde 11 EMIKC Tru B Li ria ACIBAZDIT A NLCDUD BbbebKnoededge H 14 TEUN FF GACL AMI
68. k on the Agent ID to select a particular staff request and view its details Application Approval Athen ESME BIN ZAIHLIODIH Finlsren TO Ac HARIHE Dif Adest Change Acres 4 13 10 2003 TES DAT OU TZ HARRE ESHE BIN ZAIHLIO DIN Perrone Changs TO etree HARIHE ZAIHLID EAE TO E3 13 2 Cz 2900072 ior dese dient de Click on the Agent ID 3 Determine the status whether to Approve Reject or keep it Pending EX Anplicatlan Management fuses in A 4 s meteor rne Application Approval on 14 71142003 13 55 10 5 C Approve Pending Detal Nene ci EE Determine the a status Thread 4 f applicable click on the Thread button so you could review the remarks and updates made by approvers before you 5 Click on the Submit button to confirm approval User Manual for ESS Page 13 of 68 Using ESS OPTIONAL Clicking on Thread will display all the remarks and status descriptions made by others in the escalation process Jick nelle Fowl DeFa Hesam YTD Closed Escalation Level 1 2 PASS 4724245204 1 00 ALL LEA
69. more quickly However this can result in older versions of pages that may have been updated recently e Wait for a few hours and try again It s also a good idea to check with your system administrator to find out if a problem has occurred or not 5 3 What if lose my password How recover it Unfortunately ESS does not have users to retrieve their passwords yet The best way to recover your password quickly is to contact your administrator 6 Privacy amp Security Click Privacy amp Security link from Frequently Asked Questions the below questions with answer will display in the screen 6 1 I do not want anyone to view my payslips financial reports How secure is ESS ESS runs on Secure Socket Layer SSL allowing for a secure connection each time SSL is an international standard of web security cryptography and is widely used by a large number of sites to protect their transactions in pages 6 2 What are sessions How do they contribute to security Each time you are logged on ESS will create a session between you the client and the server Sessions contain information related to login such as your employee no user ID and so forth You do not need to concern yourself with these sessions as they are controlled by ESS and do not require your attention 6 3 ESS tells me that my session has expired What does this mean Each session has an idle time out period Idle time periods refer to the time of inactivity from
70. nal Family ame Sex Birth Dalm Age Dhidren of this spouse 1 HELENE 50414 TRIUMP GER RAB Men 5 Spnuse Chicren My Chicren Paga Prior Pags 8 My Ernploymert Xm My Change Requests SHE Eaminas Info Ag Historical 31g Administration To view the spouse details click the Name displayed on the table The screen then will display the Spouse details From the spouse details screen you are able to edit the information by clicking the Edit button at the bottom of the screen Profile Management Sy kde EHT DAT ID 12 33 23 E Family Panding Requests for Changa a My a Children Other Current Original Employment Hz Requests Mare ELERE TETUR RED Mt mk I Ha infa Gath Dae Wia Sac Farma Sissit Hard Marking Cus No Spouse Children iud Docupabon Tox 20 DYLAN KERAHAT DATOR So ELLA Coca EU Tei Ha Reload 6 The appearance of text boxes now will enable for you to make changes 7 After completing the changes click on Submit to forward the request changes to your superior for approval 8 Click Confirm on the next screen 9 Note t
71. nd add new Children details Profile Management USER ip Profle IRE TUR JH AT HEMH My Children HE Personal DATE ow 40 294 18 PODES Real Mes Birth ate Age McappedEdacaa ts 1 Eric 000101 10 1000 3 3 Yen 3 My spouse hildn gt HA M T mW My Children Mae 22 8 My Relatwes Otnar Page Prior Pags Now msg Employment QC 24 My Change Requests My Eamings info EB Histecical Info 2g Admrusiraion Profile Hanagemen Eon v My T Children CURRENT DATE Hoe UD 32 31 43 501 2002 Family Pending Pauests for Change a Sae My Chikan Reges 9 My Relies Oba mg Erphymem Charge Requests Eamings inia Si Historical inp H 0 Currant Ongmnal dob COT Births 0 Eye Son Male Martel Fi Tow Esc TR C Na Tax TRAE bs Aias MO 5LG ELOCE CTEM BEDI SE SORT JALAN Pss G LEELANTAN Slate User Manual for ESS Page 31 of 68 Profile Management Fretile Fpglicamane Sia Organizational Help Langue a Profile Management b di a My Profle USERN
72. nts Clicking on a document will then open a page on the right showing the detail body of the document You can then view your profile or change details by clicking on the edit button at the bottom Some sections consist of summary pages and detail pages for example the skill pages For each record there is a link embedded into a column Clicking on this link will open up a new window showing the full details for the record 2 3 When change something in my profile why is it that it is still the same even though have submitted the changes When you submit the changes it is routed to your administrator for his approval before being updated in the database Keep in mind that your administrator may not necessarily be the system administrator for the ESS instead it can be your superior manager or even your secretary depending on how the route map is set in the system 2 4 Why can t change my details It shows the columns but cannot edit it Be sure to click on the change button when you want to change details in a page This is so that you do not accidentally submit changes to your profile 2 5 don t see an edit button at the bottom of the page Is there something wrong No Not all information that is displayed is editable Some of the information such as your personal addresses can be changed however certain information cannot be modified in any manner such as your salary or allowances deductions More often than not informat
73. oer H pias 5 2 Staff Overtime List Objective User the supervisor wants to view employee s overtime list 1 Select Staff Overtime List from the Supervisor s List sub folder The following screen may appear 2 Youmay view the Supervisor Overtime s history 3 Click Page Prior or Page Next to view more records if records cater into additional pages c3 Suit HERG Bag 5 fis Wixisgemen JOHATHAN ia Eris menj EI Overtime List HE Charge Reguli Is TAFF Fina TEN lak Cannes Eche ae Woke DayType Tires fri EN Soe ia Lit Aya dace LET Pap Frar Pape sj Catia Leek odie click the betun thet Ge action yuu weet I de List g gras page Piles s any Li F ife gie Page Leade thea cect pags d hier in ang 5 3 Leave List Objective User the supervisor wants to view employee s leave history 4 Select Leave Listfrom the Supervisor s List sub folder The following screen may appear 5 You view the employee s Leave s history 6 Click Page Prior or Page Next to view more records if records cater into additional pages Leave History Curation Fieden A amp pperesd LA SS Lee
74. ptions EET ee a fake ani gaali ESS Main Options 11 You may select from the ESS main menu options As displayed there is Profile Management Application Management Staff Management and Help Documents 12 Note that the frame on the left will change accordingly to display the sub links of any of the options you select from the main menu 13 For easy browsing of the application you can select the links from the ESS Menu Bar on the top of the screen without frequently reverting back to the main screen User Manual for ESS Page 9 of 68 Using ESS 2 1 The Main Screen ESS generally follows the typical standard HTML interface and commands Let s start by observing the main screen which is the first screen that will appear when you log in as a user Soret Self Sersice Microsoft Inberaet Enpleer R Feextes Heb decr 33 2 Duros iie 09 2 cio Tis lemen rre Hu orisoft UGA MSR LL eo Mein Applications Staff Orqamizatiowalin a Hele NES These toolbar links will always appear y E even after you exited Profe Welcome to ESS the main page My Change Hequeate My Eamings bin Jacomo GHAUM You are keyyad an wih ID 982
75. rganizational Info link Profile Management E Hg Profile EI Change Requests HS Earnings Info EiS Historical Info Eg Administration Welcome SHAUN LAU Profile Ma You are currently logged with ID 982 personal details such as addresses teleph View and approve applications submitted by staff such a Training Programs List Row Course Reference No Course Stat Date End Date Provider 1 MTA BSEA Program Accounting 01 9 2003 29 9 2003 AboutSafety dotCom Sdn Bhd Page Prior Note Please click the button that corresponds to the action you want to do Page Prior Loads the previous page if there is any Page Next Loads the next page if there is any USER ID 0002 USER NAME YURI JONATHAN ENRICO Job Vacancy List Mon Nov 10 12 26 34 SGT 2003 Rowtt Position Job Reference Priority Date Required Employment Type 1 EXEC SECRETARY TO DIRECTOR F CF 103 Medium 21 1 2003 Contractual 1 2 SNR EXEC BLUSS ANALYST F FF0403 Medium 01 6 2003 Permanent 1 3 SNR MGR IT FI 02 10303 Medium 01 4 2003 Permanent 1 DEPARTMENT BASF PETRONAS C 4 SYSTEM ADMINISTRATOR WORKFLOW FI 10703 Medium 01 7 2003 Permanent 1 IT DEPARTMENT BASF PETRONAS Q 5 EXEC PROCUREMENT FP 01 0103 Medium 01 4 2003 Permanent 1 PURCHASING DEPARTMENT BASF PI 1 1 1 1 CORPORATE FUNCTIONS DIVISION FINANCE DEPARTMENT BASF PETRI SNR EXEC SIT
76. screen may appear 2 You view the employee s Disciplinary s history User Manual for ESS Page 54 of 68 Staff Management 3 Click Page Prior or Page Next to view more records if records cater into additional pages Ke Logged Das ax YER THAN ERR 44 Page Page 4 5 Attendance List Objective User wants to view employee s attendance details Disciplinary History 1 Select Attendance List from the Historical Info sub folder The following screen may appear 2 You may view the employee s Attendance s history 3 Click Page Prior or Page Next to view more records if records cater into additional pages 5 6 18242405 ic Se 3 153 PETERE Attendance List Sched Ties Trad uz in in Ter Taa Cet 21005 oA 50 SH ap sn 5H SA a 1 21 12 11 15 2140 13 15 17 Arm 13 i3 15x aU SAEC SA 50 JH SH 0 50 50 sh trat ir 1 782 i mnm 1653 i nal iia ER DE um ifn 17 5 i ra Del trux m Page Pew 10 32 EH 121 ore 128 TES li Ce Ti HW 1822 10 57 173 i i TES 15 22 ig 15 11 2 1 21 Oa 1 aoc 12 24 129p ix TESS
77. senter Inr mesestation nn12 0 2003 2 58 Contacts 2 mT 2 52 FM 6 cus A g APPROVED LEAVE AFFLICAT Fee SAME A 1 me ves pem vu pe gems ese FH OMNE Hari Foren m3rg 2 54 FH dere e Sad gt NEUE ito Howe Bionic nod tense EFH Folders us 2303 n A rawi User Manual for ESS Page 15 of 68 Using ESS 2 6 Viewing employment history lists Not all ESS pages are available for making request changes for example staff s employment history The following is an example of an employment history list pertaining to leave USER O00 Leave List USER URI JONATHAN ENRICO CURRENT DATE Men Now 10 13 42 18 SGT 2003 Staus DateFrom Date Leave 1 Rejected 11 3 2003 1142003 Annual Leave 2 Applied 11 1 2003 11 2 2003 Annus Leave 11 1 2003 11 1 2003 Annual Leave 4 Approved 10 30 2003 10 30 2003 Annus Leave Duration Fiedon Remon FukDay 1012 2008 PS FukDay 10 31 2003 FukDay 10 31 2003 FukDay 10 12 2003 PS 5 Appked 10 23 2003 10 29 2003 Ahreniseism FukDag 10 28 2003 PS B Appled 10 29 2003 10 29 2009 Annual Leave FukDag 10 28 2003 PS 7 11 22 2003 10 29 2000 Annus Leave FukDay 10 28 2003 PS BAppied 10 29 2003
78. ses Tentative Change Request d MycuaA czos FURI JONATHAN ENRICO My Skills H My a My Personal Details gg Famil Local Hares ENRICH ERR Date Dimas 48 289 Bg My Change Requests Iz Bg My 151 Bg Hitec ino Disi Leona fiz Admini ns PAENTI D 901 2 1 Fkn Add k remarks Chair here Note The functions of each button is Hone Please Set button that corresponds vie acion yas watt to da Submit Submis the antes back fo the server tar processing Reload the curam gage Clears the antes Kir each fond Cancel Cancels the curant action goes Back 10 the previous one 4 Place the mouse pointer into the text box column to start editing your personal information 5 Select the date from a pop up calendar to edit Birth Date 6 To add more information about yourself you may add in remarks in Remarks Column 7 After editing click on Submit button and a confirmation message box will appear 8 Click on OK to confirm submission 9 The changes that you have submitted will need approval from the HR Manager 10 An email notification will be sent to you after the HR Manager has made a decision on your request whether it is approved or rejected 11 You can also
79. ta such as E Hio a Adminzstra kw Spouse Children Children Relatives Other EHE Employment s Ernployment Details rep du Compensations profiles of change del ada bahal af Tham EET Change Requests Halg Dncemenis My Applications Completed Applications SES Earnings Info Earnings List ae Historical Info Leave List Browse oreline helm and quaxlipna Claim List Training List Disciplinary List Performance List Attendance List User Manual for ESS Page 11 of 68 Using ESS 2 3 Submitting Change Request 1 Clicking on the Edit button allows the fields to become editable Help Profile Managamant xmi 52021 My Profile My Personal Details By Persona My Personal Diale Pending Requests Tor Change 0 My Adress My Qualificatines My Skils My Expenecce ae Rodi YURI JONATHAN ENRICO Employment Dienass Bg Charge Requests E iE Ei My 20071256 Fi Hestercallnfo Big R mi Weight Driving Linenos Click on the Edit button Hola the bution thal ceiriespandk i tha action want da Siera equas susmilte
80. tion Select the Staff Management folder followed by the Personal sub folder and access the Personal Details link The following screen may appear Ca Staff Management USER JUNE E YURI EFC Sia P vile Management CUTIREHT DATE Fri fios 1d 15 00 24 SOT 2001 Personal Information E C hare crem STAFF D Lmerms 7 CHE Persons ZEE Mail Dietas Pending Requests Tor Change Addezsei airs Skills ecd Ekpsrienca SIEHE Current Original EJ Family CHIM YEN s Eg Employment Saf Change Requests ocu Hane NG CHM YEH Eamiws Dan MARAT Age 42 gg Historical Into Bii Pasce GERMANY 325 Supecesor s List Haigh Wight Deren Lares H Dod it IE 2041022541 Fano 225 0 T OR EHFISTISH Habonslty GERMEAT FEDERAL AEPLELIC OF Grap AE Bas CELIDESEH lel 3 You may view the employee s personal details Click on the Edit button to change it 4 For greater flexibility you may add in Remarks to offer extra information 5 Once you have done this click on the Requests button NOTE You have noticed the header Pending Requests for Change It is usually set as 1 and it indicates how many applicants have to make the same request in order to change any details HINT Clicking the Reload button will conveniently reset everything to its default last save
81. to view list of submitted requests 1 Select My Applications from the My Change Request sub folder The following screen may appear 2 You view your Application Request s details Manayement 1 Mr riii USER MARAE URI JCHATHAN ENRIEC Application Request 8 Change Requests CURREHT Men Five 10 504 98 SOT 2002 r Fiep 365 14 7114 20403 Change 19 Completed Applications 5 TATU IOO 18 54 Efeson My Info 3 AAR 18 44 27 E Histancal info Administration Page Prot Page pn Cre Hew 2 2 Completed Applications Objective User wants to view request status 1 Select Completed Applications from the My Change Request sub folder The following screen may appear 2 You may view your Completed Application Request s details cal Profile Manzquinenm Iz Ex dd A EFT len Hier neat Tuan Completed Application Request s E Eg Change ED Ed hd Ree a Ne Ei Asplicatione Apart Vd eren DT Hee 3 peli 1 53 1540 2005 1506 3E hig Fep Pp air EE E rers inks BOE E Page rar Page User Manual for ESS Page 35 of 68 Profile Management 3 My Historical Info 3 1 Leave List Objective To view list of leave history 1 2 YURI JONA
82. us whether to Approve Reject or keep it Pending 5 Click on the Submit button to confirm approval User Manual for ESS Page 42 of 68 Application Management i T a TE UORETRAN Application Approval S CURREHT DATE Man 10 522826 307 205 Pending Requests B l RE 4I peer 112003 13 55 10 Pending Escalation Level 1 1 Lael Hare Hanna heed IL Ha 22415678556 Dale zD TT 18 55 Type Sex Ferae Shows the escalation level Post Sta Talho Page Prior Next Reed Chee User Manual for ESS Page 43 of 68 Staff Management Staff Management is where you can view and edit the records of staff profiles if you have granted permission to do so In addition you are also allowed to display various listing report pertaining to your staff Please note that you will not see the staff name being displayed in the Change Current Employee screen if you are not granted permission to access that employee s profile in addition to the approval from the administrator for the modification on the staff records 1 To access Staff Management click on Staff from the main menu on the upper left 2 Otherwise you may click Staff Management located below on the main screen to open Staff Management in a new window Staff Management
83. your browser Time out periods are implemented for security purposes such as preventing unauthorized usage of your ESS account User Manual for ESS Page 68 of 68

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