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Quick-start guide for host

1. J Allow access to global numbers D Attendees can also join teleconference before starting time Entry amp exit tone Beep Quick start guide for host 33 21 3 2013 Appendix 4 Finding support for Telia Webbmote Open the service s homepage click on the HOST Log in button and log in using your user name and personal password See Appendix 1 on page 17 gt Click on the Meeting Center tab Th a amp TeliaSonera Welcome Meeting Center Event Center Support Center More Services i My WebEx JOIN A MEETING QUICK LINKS know the meeting number join here EFT Ac SA X ul fd JON Go to your account options pr My Meetings OO v GO TO SERVICES Browse or register for meetings English Stockholm Time Meeting Center Cisco WebEx Technology TeliaSonera Privacy Terms of Service Request information about WebEx services Quick start guide for host 34 21 3 2013 2 Click on the User Guides menu option amp TeliaSonera Welcome Meeting Center Event Center Support Center More Services My WebEx Join an Unlisted Meeting New User Reference Select Language Attend a Meeting To join an unlisted meeting type the meeting number that your host gave to you then click Join Now w Host a Meeting Schedule a Meeting Meeting number My Meetings One Click Meeting My Recorded Meetings p Set Up w Support User Guides Downloads Training Contact Us POWERED BY Cisco WebEx Tec
2. 15 00 Meeting Number 709 333 053 Meeting Password 1234 LAST Qreo Tdj Provide your h ns ner hen you join the meeting to receive a call back Alternatively you can call Call in toll free number 020 99 9170 Sweden Call in number 46 08 99 91 70 Sweden Show global numbers Subscriber Access Code 034541 Participant Access Code 863939 Quick start guide for host 10 21 3 2013 Your browser will open the following page in the web meeting service Click on the start your meeting link Th amp TeliaSonera Welcome Meeting Center Event Center Support Center Training Center My WebEx Meeting Information Revision market plan S col Select Language English Stockholm Time Attend a Meeting Meeting status Not started It s time to join Host a Meeting Starting date Thursday October 18 2012 Starting time 2 00 pm Sweden Summer Time Stockholm GMT 02 00 If you are the host start your meeting p Set Up Duration 1 hour gt Support Host s name Kjell str m Your name More Info Email address The service opens the log in page Enter your user name and password 3 Click on the Log in button lt a amp TeliaSonera Meeting Center Event Center Support Center Training Center My WebEx Log in to your account Select Language amp Log in to start your meeting Attend a Meeting If you are not the host join as a participant b Host a Meeti
3. C Remember phone number on this computer Once the call has been connected and you have answered it the service will confirm that you have opened the telephone conference w Teleconference We are calling you at 46 0707654321 lke Phone 46 0707654321 Join the teleconference without pressing 1 C Remember phone number on this computer The dialogue box will then close automatically and the meeting can begin Find out more in the User quide for host and meeting participants Quick start guide for host 14 21 3 2013 Starting a one click meeting D Start Microsoft Outlook Click on the One click meeting tool button File Home Q Receive 1 aad Vv Q IP Ignore x yan ii ay Meeting LA Nyhetsbrev inte kg To Manager 2 i NY 45 Clean Up im v 34 Team E mail f Done i Folder View McAfee E mail Scan Conferencing New New One click Schedule Delete Reply Reply Forward Move Rules OneNote E mail Items meeting meeting amp Junk All Za More ij Reply amp Delete I Create New x v lt New WebEx Delete Respond Quick Steps a Move The service creates a meeting and opens the quick start page in full screen mode The service also opens the telephone conference dialogue boxes shown on the previous page You will immediately receive an e mail in your Outlook inbox This e mail contains all the administrative details relating to your one click meeting Switch to Outlook and forward this e mail to the
4. Notes Microsoft Office Web browser or instant messenger po Using WebEx Productivity Tools you can start WebEx Would you like to set up WebEx Productivity Tools for your desktop Later 27 Do not show on this computer again Appendix 2 Removing cookies In certain cases cookies small data files saved on your computer when you visit various websites can affect the use and adaptation of Telia Webbmote We therefore recommend that you remove cookies from time to time How you do this depends on which browser you use The following description applies to Internet Explorer 9 If you use a different browser consult the help function Press Cirl Shift Del Internet Explorer will open the Delete Browsing History dialogue box 2 Uncheck the Preserve Favorites website data check box Check the Cookies check box You can choose any settings for the remaining check boxes Click on the Delete button J Preserve Favorites website data Keep cookies and temporary Internet files that enable your favorite websites to retain preferences and display faster IV Temporary Internet files Copies of webpages images and media that are saved for faster J Cookies Files stored on your computer by websites to save preferences such as login information 7 History List of websites you have visited IV Form data Saved information that you have typed into forms Saved passwords that are automatically fille
5. Welcome Meeting Center Event Center Support Center More Services My WebEx La kjell Join an Unlisted Meeting New User Reference Select Language Attend a Meeting To join an unlisted meeting type the meeting number that your host gave to you then click Join Now w Host a Meeting Schedule a Meeting Meeting number My Meetings One Click Meetin g My Recorded Meetings mM b Set Up w Support MyResources User Guides Downloads Training POWERED BY Cisco WebEx Contact Us Technology TeliaSonera rd E mails sent by the service to meeting participants will be in the selected language The same applies to the user interface in the meeting window
6. a differ ent operating system you cannot therefore use the productivity tool even if you have Microsoft Office and Microsoft Outlook on your computer Instead you should use the meeting administration functions included in Telia Webbmote Meeting Center The administration of these functions is described ina user manual available from Cisco Systems To find out how to obtain this manual see Appendix 4 on page 33 of this guide If you do not use the WebEx productivity tool you cannot obtain the e mail address es of meeting participants from your Outlook contacts Instead you should address your invitations in one of the following ways e enter the addresses manually e use the My contacts Mina kontakter function in Telia Webbmote Meeting Center You can either add your contacts manually or import them See the Importera kon taktinformation i en fil till adressboken Importing a contact details file into your address book section in the Meeting Center manual To find out how to obtain this manual see Appendix 4 on page 33 of this guide If you have imported contacts from some kind of list on your own computer and then make changes to this list you must re import it into Telia Webbmote to update the My contacts Mina kontakter function Bilingual communication with meeting participants Telia Webbmote Meeting Center is available in two language versions Swedish and English You can choose either o
7. meeting participants This message was sent with High importance From Kjell str m lt messenger webex com gt Sent m 2012 10 22 11 18 To 2 str m Kjell Cc Subject Forward to attendees Please join now meeting in progress Test ny version Webex gt el You can forward this email invitation to attendees Hello Please join my meeting that is currently in progress Topic Test ny version Webex Date Monday October 22 2012 Time 11 18 am Sweden Summer Time Stockholm GMT 02 00 Meeting Number 706 584 730 Meeting Password 1234 1 Go to php AT MI amp EventID 0 amp PW RT Mi i 2 If requested enter your name and email address 3 If a password is required enter the meeting password 1234 Find out more about managing the meeting in the User guide for host and meeting participants Quick start guide for host 15 21 3 2013 Cancelling a web meeting Start Microsoft Outlook find the scheduled web meeting in the calendar and cancel it in the normal Outlook way The meeting will also be cancelled in Telia Webbmote Meeting Center Outlook will create an e mail about the cancelled meeting Click on the send cancellation button The cancellation has not been sent for this meeting Click Send Cancellation to update meeting attendees From gt kjell locopeople se 4 Send To anders locopeople se C llati ee Subject Revision market plan Locati
8. Telia Webbmote Quick start guide for host Managing web meetings Contents Read this before you start 2 Support for operating systems and browsers 2 Support for mobile operating systems 2 Technical platform for this guide 2 Changing your password enhances security 3 The WebEx productivity tool simplifies your everyday life 3 Easier web meeting administration 3 Practical installation management 3 If you use an operating system other than Windows 4 Bilingual communication with meeting participants 4 Scheduling a web meeting in Microsoft Outlook 5 Starting a scheduled web meeting 9 Starting a one click meeting 14 Cancelling a web meeting 15 Appendix 1 Changing your password 17 Appendix 2 Removing cookies 21 Appendix 3 Installing the WebEx productivity tool 22 Appendix 4 Finding support for Telia Webbmote 33 Appendix 5 Adding telephone numbers to My Profile 36 Appendix 6 Setting the language version for Meeting Center 41 Quick start guide for host 1 21 3 2013 Rev 1 0 Quick start guide for host 2 21 3 2013 Read this before you start Support for operating systems and browsers Telia Webbmote Meeting Center is a cloud service that you can use on the following platforms Windows Operating system 2000 XP SP3 2003 Server Vista Windows 7 2008 Server JavaScript Activated Activated Other sd ActivX activated Apple Java 5 Browser Internet Explorer 6 7 8 9 Firefox 3 4 5 Firefox 3 4 5 Safar
9. Ut 4 3 gt Lamas AN 4 4 Clean Up im 33 Team E mail f Done New New One click Schedule Delete Reply Reply Forward Move Rules OneNote E mail Items meeting meeting amp Junk All Ta Morey fg Reply amp Delete I Create New x e x New WebEx 2 Delete Respond Quick Steps P Move Click on the WebEx Settings menu option Start Meeting Now tE Start Personal Conference Meeting HA Start a Scheduled Meeting H Schedule a Meeting IRE Join a Meeting wonse h GY Help About WebEx Productivity Tools QW D z Quick start guide for host 32 21 3 2013 a The WebEx Settings dialogue box will be opened Click on the Instant Meetings tab O Enter a subject and password These will apply for all your direct meetings i e meetings that you start immediately via the One click meeting tool or menu options in Windows Office suite programs Outlook Internet Explorer instant messaging programs etc O Click on the OK button iq WebEx Set Account Instant Meetings Scheduled Meetings One Click Tools These settings affect meetings started instantly from One Click Microsoft Office instant messengers browsers etc Meeting Information Ei Meeting Topic My Instant meeting Meeting password RightAway List this meeting on the WebEx site 4sk for my approval when someone joins Telemote Teleconferencing Service Account Account 1 020 99 91 70 46 08 99 91 70
10. a meeting invitation window Fill in the text boxes and specify the times in the normal Outlook way Click on the Add WebEx meeting tool button Fa i MM n Revision market plan Meeting File Meeting Insert Format Text Review AM r i Calendar i i i Address Book x Q Ww a Show As E Busy t Forward a G amp Check Names Delete Add WebEx Add personal Scheduling live Conference Cancel 2 Reminder 15 minutes Re IN OneNote meeting conference Assistant Meeting Call Invitation PE Response Options 7 i Actions WebEx Conferencing Attendees Options Invitations have not been sent for this meeting From kjellh locopeoplese To Subject Revision market plan Location Web meeting 2 Start time thu 2012 10 18 14 00 FF Al day event End time thu 2012 10 18 gt 15 00 Hi I ll distribute background documentation amp agenda one week before the meeting See ya Kjell Your computer will open the WebEx settings dialogue box Enter a meeting password of your choice 5 Click on the OK button ladera l senordet fran e postinbjudan Visa m tet p WebEx webbplatsen IV Deltagare kan delta i m te fis 7 minuter f re starttiden Ljudkonferens TA haats Telemote Teleconferencing Service Account Konto 1 C gt Call in toll free number 020 99 91 70 Call in number 46 08 99 91 70 Subscriber Access Code 034541 Partidpant Access Code 863939 fv Delta
11. alf click Select From Host List Available for Meeting Center Training Center Sales Center and WebEx Integration to Outlook If you are setting scheduling permissions using WebEx Integration to Outlook ensure that you select delegates and grant them access to the calendar in your Outlook Web Page Preferences Set your preferences for this Web site The preferences are stored in your current computer Home page Welcome Page Welcome x Time zone Stockholm Sweden Summer Time GMT 02 00 v Language English Locale U S v Note Changing the locale affects the display of session times dates currency and numbers Support Center Order of tabs You can change the order of the tabs in the support dashboard by selecting a tab in this list then clicking the Move Up or Move Down button sw Or QW D z Quick start guide for host 40 21 3 2013 When you start a web meeting and the telephone conference dialogue box opens you can choose to be called on one of your pre set telephone numbers Open the Ring mig pa ett nytt nummer Call me on a new number drop down list and select the desired number w Teleconference Use your phone to join this teleconference 46 086099904 Office 46 0706326750 Cell 46 087707056 Alterna Sone 1 46 0706326750 Call me at a new number I will call in Quick start guide for host 41 21 3 2013 Appendix 6 Setting the language version for Mee
12. d in when you sign in to a website you ve previously visited _ InPrivate Filtering data Saved data used by InPrivate Filtering to detect where websites may be automatically sharing details about your visit O Your browser will confirm the action via a message at the bottom of the program window Quick start guide for host 21 21 3 2013 O Quick start guide for host 22 21 3 2013 Appendix 3 Installing the WebEx productivity tool N B Under certain circumstances cookies may affect the installation of the WebEx productivity tool We therefore recommend that you remove cookies before continu ing See Appendix 2 on page 21 If you are not already logged in Open the service s homepage click on the Host Log in button and log in using your user name and personal password See Appendix 1 on page 17 The service opens a dialogue box which gives the option of installing the productivity tool However this routine has certain technical restrictions and you should therefore carry out the installation manually in the following way Click on the Later link Click on the My WebEx tab SR TeliaSonera Welcome Meeting Center Event Center Support Center More Services My WebEx eve WebEx Setup i Using WebEx Productivity Tools you can start WebEx a meetings directly from your desktop Microsoft Outlook Lotus Notes Microsoft Office Web browser or instant messenger Would you like to set up WebEx Pro
13. ductivity Tools for your desktop a Later Yes Do not show on this computer again Quick start guide for host 23 21 3 2013 Click on the Productivity Tool Setup menu option in the main menu p amp TeliaSonera Welcome Meeting Center Event Center Support Center More Services My WebEx a My Meetings Spy Do you know you can start schedule or join WebEx meeting directly from iGoogle Click here to add to iGoogle A Productivity Tool i a My WebEx Meeti A My Files Pie iba iste iy ee gA Go to My Personal Meeting Room HS Start a One Click Meeting Ep My Profile DP my Audio e My Reports SQ Training 9 Support All Meetings 4 October 18 2012 gt E The meetings you host C Show past meetings Time Topic Type amp No meetings are either scheduled or in progress Requests Pending Reg Quick start guide for host 24 21 3 2013 Click on the Install Productivity Tools button mera 1g Center Ewent Center Support Center More Services n My WebEx Sp Do you know you can start schedule or join WebEx meeting directly from iGoogle Click here to add to iGoogle Do not show t Productivity Tools Setup Welcome On the Web Edit Settings On your Desktop Start meetings instantly from your web site Install Productivity Tools to Start or join meetings instantly using One Click start meetings instantly from other applications on your desktop such as Mic
14. f these via a simple setting in the service s adminis trative web interface The default language setting is Swedish This means that all e mails sent to partici pants will be in Swedish Similarly the user interface in the meeting window will be in Swedish Similarly if you use the English language version all e mails and the user interface will be in English You can use this setting to hold effective meetings if one or more of the participants does not speak Swedish To find out how to set the language see Appendix 6 Setting the language version for Meeting Center on page 41 of this guide K a 2 Quick start guide for host 5 21 3 2013 Scheduling a web meeting in Microsoft Outlook aly Start Microsoft Outlook Click on the Schedule meeting tool button in the WebEx group If you cannot find this button in Outlook it may be because you have not installed the WebEx productivity tool For more information see Appendix 3 on page 21 rile Home Send Folder View McAfee E mail Scan Conferencing f Tah Q W iy Ignore xX k A SL Meeting Aj Nyhetsbrev inte ig To Manager Sa ai l q 4 Utd ay a Fr lay AN Sj Clean Up gt CF IM gt 33 Team E mail f Done New New One click Schedule Delete Reply Reply Forward Move Rules OneNote E mail Items meeting meeting Junk All My More Eb Reply amp Delete I Create New n M e New WebEx Delete Respond Quick Steps 4 Move Outlook opens
15. f you know the meeting n 2 HOST Log In TO SERVICES Browse or register for meetings Meeting Center GO English Stockholm Time Enter your user name and the temporary password from the e mail entitled Welcome to Telia Webbmote ey amp TeliaSonera Meeting Center Event Center Support Center Host Log In Training Center amp My WebEx Welcome Log in to your account Username Password TELETIT Forgot your password C Keep me logged in Quick start guide for host 19 21 3 2013 The service opens a page where you can change your password Enter the temporary password and your new password The service analyses the new password and displays the word Acceptable if it is sufficiently strong Enter your new password once more O Click on the Submit button n R amp TeliaSonera Welcome Meeting Center Event Center Support Center Training Center My WebEx Change Password You must change your password Old password PPTTTT Tre New password eoceeenee O Acceptable Confirm password sevccceee O Om Quick start guide for host 20 21 3 2013 Your browser will show the service s welcome page If you want to install the WebEx productivity tool continue on the next page mh amp TeliaSonera Welcome Meeting Center Event Center Support Center More Services j My WebEx WebEx Setup meetings directly from your desktop Microsoft Outlook Lotus
16. gare rings upp MM Allow access to global numbers 5 Deltagare kan ocks g med i telekonferensen innan den b rjar Ing ngs och utg ngston Ljudsignal Quick start guide for host 6 21 3 2013 Quick start guide for host 7 21 3 2013 QO You will return to the Outlook window for the meeting invitation Click on the Send button a Revision market plan Meeting FH D Meeting Insert Format Text Review x lt GH Calendar Q UF HE GH Address Book Show As lj Busy Gy Check Names r Re ZN Forward i Add WebEx Add personal scheduling Live Conference Cancel 2 Reminder 15 minutes IN OneNote meeting conference Assistant Meeting Call Invitation PT Response Options Actions Delete Conferencing Attendees Options Oo LTE have not been sent for this meeting s kjell locopeople se Ta Subject Revision market plan Location Web meeting Start time thu 2012 10 18 14 00 j IE All day event End time thu 2012 10 18 15 00 Hi I ll distribute background documentation amp agenda one week before the meeting See ya fi Kjell Quick start guide for host 8 21 3 2013 The meeting participants will now receive an e mail inviting them to your web meeting The invitation includes complete information about the meeting Location Web meeting When October 10 2012 14 00 15 00 HI Z I ll distribu
17. greement License Agreement is a legal agreement between you either an individual or an entity and Cisco WebEx LLC WebEx for the use of WebEx software you may be required to download and install to use certain WebEx services such software together with the underlying documentation if made available to you the Software By clicking on the button containing the I accept language by installing the Software or by otherwise using the Software you agree to be bound by the terms of this License Agreement IF YOU DO NOT AGREE TO THE TERMS OF THIS LICENSE AGREEMENT CLICK ON THE BUTTON CO I accept the terms in the license agreement I do not accept the terms in the license agreement InstallShield Quick start guide for host 26 21 3 2013 Accept the wizard s choice of installation folder by clicking on the Next button Select folder where Setup will install files Setup will install WebEx Productivity Tools in the following folder To install to this folder click Next To install to a different folder dick Change and select another folder Destination Folder C Program Files WebEx Productivity Tools Se Owe Cee Once the installation wizard is completed this is confirmed by the following dialogue box Click on the Finish button WebEx Productivity Tools Installation was cancelled The wizard was interrupted before WebEx Productivity Tools could be completely installed Your system ha
18. hnology TeliaSonera Privacy Terms of Service Request information about WebEx services Quick start guide for host 35 21 3 2013 A new Internet Explorer window will open showing Telia s Support page for Webbmote the address is http www telia se foretag support teliawebbmote Use the navigation tabs and links to find adequate information Privat Fastighetsagare Ro Kontakta oss OR ERS GE caine ock pa felia se amp Telia tec A Telia Telefoni Bredband Kommunikationsverktyg IT amp s kerhet Trender amp nytta Support Telia se gt F retag gt Support gt Telia Webbm te Support for Telia Webbmote Supportsidor f r andra produkter V lj produkt Popul ra guider Komigang Anv nd Kom igang Delta i Telia Webbm te med dator Fragor och svar Relaterade lankar Fraga P Froduktinformation och priser Vanliga fr gor Quick start guide for host 36 21 3 2013 Appendix 5 Adding telephone numbers to My Profile N B Depending on which operating system your computer uses the telephone numbers that you add to My profile may be deleted if you remove cookies on your computer These details will also be unavailable to you if you log in to Telia Webbmote from a different computer to the one on which you saved the numbers In this case however the details will still be saved on your computer You can find out more about cookies in Appendix 2 on page 21 Open the serv
19. i 4 5 Chrome 11 12 13 10 5 10 6 10 7 The service also works on Linux Solaris HP UX and AIX using the Mozilla and Fire fox browsers Support for mobile operating systems Apps for Telia Webbmote Meeting Center are available for the following mobile operating systems e iOS e Android Technical platform for this guide The actions and illustrations detailed in this guide apply for a technical platform with the following software in the Swedish language version e Microsoft Windows 7 e Microsoft Internet Explorer 9 e Microsoft Outlook 2010 Telia Webbmote Meeting Center can also be used with earlier versions of Windows Internet Explorer and Outlook However behaviour and appearance may differ from the descriptions contained in this guide Quick start guide for host 3 21 3 2013 Changing your password enhances security For security reasons the first time you log in to Telia Webbmote Meeting Center the service requires you to change the password we e mailed you This one off action is described in further detail in Appendix 1 Changing your password on page 17 The WebEx productivity tool simplifies your everyday life Easier web meeting administration We strongly recommend that you install the WebEx productivity tool since this enables you to manage your web meetings more effectively The WebEx productivity tool integrates elements of the Telia Webbmote Meeting Center cloud service with some of the mos
20. ice s homepage click on the Host Log in button and log in using your user name and personal password See Appendix 1 on page 17 D Click on the My WebEx tab n S amp TeliaSonera Welcome Meeting Center Event Center Support Center More Services My WebEx JOIN A MEETING QUICK LINKS If you know the meeting number join here ET A Go to your account options My Meetings hd GO TO SERVICES b Browse or register for meetings 1 Go English Stockholm Time Meeting Center POWERED BY Cisco WebEx Technology TeliaSonera Privacy Terms of Service Request information about WebEx services Quick start guide for host 37 21 3 2013 Click on the My Profile menu option a amp TeliaSonera Welcome Meeting Center Event Center Support Center More Services i My WebEx al My Meetings pe Do you know you can start schedule or join WebEx meeting directly from iGoogle Click here to add to iGoogle J Productivity Tools aed My WebEx Meetings GAM Files Pais g Ally RE gf Go to My Personal Meeting Room 3j Start a One Click Meeting Daily All Meetings FA my Audio Ive My Reports 4 October 16 2012 gt ce SQ Training The meetings you host Show past meetings 2 Support Time Topic Type k No meetings are either scheduled or in progress Requests Pending Requ Quick start guide for host 38 21 3 2013 Click on the Country region lin
21. k The service will show the Country Region dialogue box Open the drop down list select Sweden and click on the OK button Enter the telephone number including the full dialling code O Check the check box for this number E Continue adding more telephone numbers if required Country Region Internet Explorer Workl i 1era https teliasonera dev 1 webex com cmp0306ld w a Center Event Center Support Center My WebEx State Province IP Postal code 12346 Country region Sweden hi My Phone Numbers Number with ares a code Office phone 086099904 Country region Number with ares city code Cell phone HN oa 46 0706326750 C try regi Number with aresa city code Alternate phone 1 SE pean oi daunin A _ Te Oe ag LI C try regi Number with areacity code Alternate phone 2 SS Note The call back feature is dependent on purchase of the appropriate audio package Partner Integration Display partner links in My WebEx Calendar Work Hours Customize your working hours for use with schedulers Start time 9 00am End time 5 00pm Quick start guide for host 39 21 3 2013 Scroll down to the bottom of the page and click on the Update button ra nter Event Center Support Center More Services L Log Ou To allow other hosts to schedule meetings on your beh
22. mm Go ors Inc Vilka r riskerna Installera Quick start guide for host 12 21 3 2013 Once installation is complete the meeting window will be shown in full screen mode File Edit Share View Audio Participant Meeting Help Quick Start Meeting Info amp New Whiteboard Partici Chat v Participants G x Record t Kjell str m Host me Kjell Astr m s meeting Topic Revision market plan Teleconference Invite amp Remind amp Teleconference Use your phone to join this teleconference ne E v chat V Join the teleconference without pressing 1 a E Remember phone number on this computer f gt End Meeting Select a participant in the Send to menu first type chat message and send webex Meeting number 700 586 490 You are participating in this teleconference using your phone Connected 4 ydy Quick start guide for host 13 21 3 2013 On top of the window is the telephone conference dialogue box Enter the phone number that you want to be called on Click on the Call Me button Teleconfere Teleconference Tip You can save one or more telephone numbers that you want to be called on via the service s web interface For more information see Appendix 5 Adding telephone numbers to My profile on page 38 of this guide Use your phone to join this teleconference Use Phone 46 0707654321 O Join the teleconference without pressing 1 C
23. ng Username Set U 4 j Password b Support Forgot your password C Keep me logged in O Quick start guide for host 11 21 3 2013 At the very first meeting the following page will be opened Via this page you will install a browser add on The add on is required in order for your computer to be able to deal with web meetings The next time you open a web meeting from the same computer you will go straight to the meeting interface see next page If you have Internet Explorer version 8 this is how it will appear in your browser window Follow the description in accordance with steps 1 2 and 3 If you have Internet Explorer version 9 or later this is how it will appear at the bottom of the window Click on the Insiallera Install button If you use a different browser we recommend that you click on the Klicka har Click here button Delta I m tet Endera Klicka p den gula Informationsrutan verst p sidan z 5 i JE h ge ee ees eer Peet fa ee Vin Pee ba v lj Installera ActiveX Control ie esha sken Meka Noise amp Klicka p Installera i sakerhetsdialogrutan som visas y wia risker imeb detta E AA 3 instaba Arn Ian aera anv ndbara men den h r sortens Al an Uret td a bara prog armar a r ra ubgreane du iter p TSE Ka ESR KI nr Klicka har 2 Klicka p K r om dialogruta visas Den h r webbplatsen vill installera f ljande till gg WebEx fr n WebEx co
24. on Web meeting ig Rooms Start time fr 2012 10 19 11500 iai E All day event End time fr 2012 10 19 1530 4 4 4 L gg inte till eller ndra n got nedanf r den har raden Informationen i det har avsnittet kan komma att ers ttas av din mdtesinformation nar du klickar pa Skicka ACSA You scheduled this meeting Meeting Number 708 707 661 Meeting Password 1234 To start this meeting 1 Go to https teliasonera dev 1 webex com teliasonera dev 1 j php J 708707661 amp PW NNzimNGMxMzzm 2 If you are not logged in log in to your account Quick start guide for host 16 21 3 2013 The invitees will now receive an e mail to say that the meeting has been cancelled and they can remove it from their calendars in the normal Outlook way Canceled Revision market plan Inbox A Aana eum Delete Reply Reply All Forward Go move Egunk Canceled Revision market plan str m Kjell Required Nilsson Anders When fredag 19 oktober 2012 15 00 15 30 Location Web meeting Remove from Calendar im This meeting has been canceled age is high priority Quick start guide for host 17 21 3 2013 Appendix 1 Changing your password You will have received an e mail from Telia with the subject line Welcome to Telia Webbmote In this e mail you will find e Your company s own URL for the service s homepage e Your use
25. or Start Pirnar saference Baaiing Start a Scheduled Beating Schedule a Hasting Jean a Beating Internet Browser Cemas te iy Computers WebEx Settings internet Explorer Hal j Abi Toke OneClick AD Google Micreveft Imorse Explorer git P Cias BebEe One Click Meet How D Enter emal address o meeting number set meting ii gonmestng Short Scheduled Mesta Hig Scheguie Mesting Gp Edt WebEx Settings As well as the preceding dialogue box the following box will also be opened Close it by clicking on the cross in the top right hand corner 5 Cisco WebEx One Click Meet Now Start Scheduled Meeting Meet Later EE Schedule Meeting amp Edit WebEx Settings K 5 Quick start guide for host 29 21 3 2013 Depending on which browser you use you might see the following dialogue box If so click on the Yes button Windows Internet Explorer a The Web page you are viewing is trying to close the window Do you want to close the window 16 E You will now return to Telia Webbm te s administrative interface in your browser Depending on which browser you use a dialogue box may be opened containing a check question to confirm whether you want to activate the WebEx productivity tool add on If you want to be able to schedule or start web meetings directly from your browser click on Activate Otherwise click on Don t activate 18 Log out from the service b
26. r name A temporary password that you will use only for your first login For security reasons once you have logged in using the temporary password the service will require you to change it to a personal password of your choice Do the following GP Open the e mail and click on the link labelled Address to webmeeting Welcome to Telia Webbmaote gt Telia Use Telia Webbmote for all your meetings weekly meetings project meetings and much more This is what you need to know to begin using Telia Webbmote Address to webmeeting httpsbyzwebex com Usemame Password The first time you log in follow the instructions for download of the client and productivity tools You need to change your password This is what you need to know to begin using telephone meeting Telephone numbers to telephone meeting From Sweden 08 99 9171 Not from mobile or rer alancal 020 99 91 71 From abroad 46 8 99 9171 Meeting Code Subscriber Password Start using Telia Webbmote Here are some useful information regarding the serice Startup quide for chairman User guide for chairman and participants Quick start guide for host 18 21 3 2013 2 Your browser will open the service s homepage Click on the HOST Log In button T r amp TeliaSonera Meeting Center Event Center Support Center Host Log In Training Center amp My WebEx Welcome JOIN A MEETING i umber jon here _a AE HOST A MEETING i I
27. rosoft Office Web browsers Microsoft w Host a Meeting Outlook IBM Lotus Notes and instant messengers E Schedule meetings using Microsoft Outlook or My Meetings IBM Lotus Notes without going to your WebEx service site One Click Meeting a fy Se Number ee Start Scheduled Meeting Gi Shei mening BP BA Webbe Setting Start Meeting 4 Install Productivity Tools Your computer will open a dialogue box The appearance may vary depending on which browser you use but somewhere in the box you will find this set of buttons Click on the Run button Ca Quick start guide for host 25 21 3 2013 Your computer will open the WebEx Productivity Tools Installation Wizard Click on the Next button Welcome to the InstallShield Wizard for WebEx Productivity Tools The InstallShield R Wizard will install WebEx Productivity Tools on your computer To continue click Next WARNING This program is protected by copyright law and international treaties sill CISCO Select the accept the terms of the licence agreement radio button O Click on the N sta Next button x is WebEx Productivity Tools InstallShield Wizard i License Agreement Cisco p cisco Please read the following license agreement carefully webex i CISCO WEBEX LLC LICENSE AGREEMENT AS APPLICABLE TO THE 4 PARTICULAR DOWNLOAD a IMPORTANT NOTICE PLEASE READ PRIOR TO USING THIS SOFTWARE This license a
28. s not been modified To install this program at a later time please run the installation again Rican vo SES ee ae Click Finish to exit the wizard 5 7 E m oe ANNA FACKEN 1 NS 7 Cisco Webex Quick start guide for host 27 21 3 2013 D The WebEx Productivity Tools dialogue box will be opened Enter your login details You can find the URL and your user name in the e mail entitled Welcome to Telia Webbmote see Appendix 1 on page 17 The password should be the new pass word that you chose when logging in for the first time B Check that the Remember my password check box has been checked 13 Click on the Login button S WebEx Productivity Tools Please enter your WebEx account information Site URL webex com Example meetingcenter webex E O Password aad Remember my password Forgot your password O Ja Quick start guide for host 28 21 3 2013 14 The installation is now complete Your browser will display the following dialogue box which confirms that you can schedule and open meetings from various programs on your computer and from the task bar on your desktop Click on the OK button WebEx Productivity Tools are installed i So You can now schedule and start meetings from within the following programs 14 OK Desktop Taskbar Instant Messenger Microsoft Office WebEx One Click Skype w 38 Bl Microsoft Office web Drea Une Clack Start Meeting T
29. t frequently used utility programs in Windows Once you have installed the WebEx productivity tool you can for example quickly start web meetings direct from e programs in the Microsoft Office suite e your browser e Microsoft Outlook e IBM Lotus Notes e your chat program You can also use Microsoft Outlook or IBM Lotus Notes for administrative manage ment of your web meetings i e scheduling invitations cancellations and similar tasks Using the same well known calendar environment for your web meetings as your physical meetings makes it easier to get an overview of the situation and to use your work time effectively Practical installation management If your company s IT function transfers full responsibility for Telia Webbmote Meeting Center to individual users you can install the WebEx productivity tool yourself on your computer Follow the instructions in Appendix 3 Installing the WebEx productivity tool on page 22 of this guide If your company s IT policy requires all software installation to be coordinated your IT department will provide you with an installation file and anything else you need in order to use the WebEx productivity tool on your computer K a 2 Quick start guide for host 4 21 3 2013 If you use an operating system other than Windows The WebEx productivity tool can only be installed on computers running Windows Support for different versions is detailed in the table on page 2 If you use
30. te background documentation amp agenda one week before the meeting See yal Kjell Meeting Number 709 333 093 Meeting Password 1234 To join this meeting Now from mobile devices 3 If a password is required enter the meeting password 1234 4 Click Join 5 Follow the instructions that appear on your screen Teleconference information Provide your phone number when you join the meeting to receive a call back Alternatively you can call Call in toll free number 020 99 91 70 Sweden Call in number 46 08 99 91 70 Sweden Show global numbers Participant Access Code 863939 http vvew webex com Quick start guide for host 9 21 3 2013 Starting a scheduled web meeting Just before the specified starting time you should open the web meeting using the details saved by Outlook You can show this information in two different ways e Option 1 If you have set a reminder for the meeting Outlook will open a dialogue box with this reminder Click on the Open Oppna button e Option 2 Open the calendar go to Today I dag and double click on the scheduled web meeting Outlook will present the web meeting details Scroll down a little way and click on the start link From kjell locopeople se send To carola locopeople se Update p Subject Revision market plan Location Web meeting Start time thu 2012 10 18 14 00 C All day event End time thu 2012 10 18
31. ten Installera Support MyResources Anvandarhandb cker Ladda ner Utbildning Kontakta oss Meeting Center Event Center Support Center Fler tj nster Q Mitt WebEx kjell Delta i ett ej registrerat m te Skriv in m tesnumret som du f tt av din m tesvard och klicka pa Delta nu M tesnummer f POWERED BY Cisco WebEx Technology TeliaSonera re QW D z Quick start guide for host 43 21 3 2013 E Open the Spr k Language drop down list and select Engelska Swedish 4 Click on the OK button m e a TeliaSonera Valkommen Meeting Center Event Center Support Center Fler tj nster a Mitt WebEx L kjell Inst llningar Ny anv ndarreferens Walj spr k Li 2 z G r inst llningar f r denna webbsida Delta i ett m te o Startsida Delta i ett ej registrerat m te wr Var v rd f r ett a m te Tidszon Stockholm Sverige sommartid GMT 02 00 hi Schemal gg ett m t eee rere 3 Spr k Engelska 7 Mina moten Be Ett klick mi te Land USA 7 F Mina inspelade m ten Observera Om du ndrar formatet p verkas visningen av tid datum valuta och siffror pa den h r webbplatsen p Installera 4 OK Avbryt v Support ok Avot MyResources Anvandarhandbo cker Ladda ner Utbildning Kontakta oss POWERED BY Cisco WebEx z Taskanslacne QW D z TSP 3360_1 1303 Quick start guide for host 44 21 3 2013 The service will now switch to the other language ee amp TeliaSonera
32. ting Center The user interface of Telia Webbmote comes in two varieties Swedish and English During the process of ordering the service your company has specified which of these languages should be the default setting when a user logs in If the default setting is unsuitable for a specific group of participants you can easily change the language before the meeting The screen shots below show the shift from Swedish to English Between brackets you find the interface terminology for the opposite direction Open the service s homepage click on the Vard Logga in HOST Log in button and log in using your user name and personal password See Appendix 1 on page 17 Click on the Meeting Center tab amp TeliaSonera Valkommen Meeting Center Event Center Support Center Training Center Mitt WebEx Delta i ett mote z Svenska Stockholm Tid POWERED BY Cisco WebEx Technology TeliaSonera Privacy Terms of Service Request information about WebEx services Inloggning for v rd Var v rd f r ett m te amp G TILL TJ NSTER Bl ddra eller registrera f r m ten Meeting Center Quick start guide for host 42 21 3 2013 2 Click on the V lj spr k Select language menu option j amp TeliaSonera v lkommen Ny anv ndarreferens Walj spr k Delta i ett m te Var v rd f r ett m te Schemal gg ett m te Mina m ten Ett klick m te Mina inspelade m
33. y clicking on the Log out button i amp TeliaSonera Welcome Meeting Center Event Center Support Center More Services Productivity Tools Setup My Meetings A Productivity Tools meos Setup On the Web Edit Settings Gay Files Start meetings instantly from your web site lt P My Contacts Ep My Profile M A i w Host a Meeting ih My Reports Schedule a Meeting hy hee tings ne Training D Support One Click Meeting Quick start guide for host 30 21 3 2013 My WebEx Welcome Kjell str m On your Desktop Install Productivity Tools to start or join meetings instantly using One Click Start meetings instantly from other applications on your desktop such as Microsoft Office Web browsers Microsoft Outlook IBM Lotus Notes and instant messengers Schedule meetings using Microsoft Outlook or IBM Lotus Notes without going to your WebEx service site Quick start guide for host 31 21 3 2013 Checking the results and changing account settings The programs presented in the dialogue box in point 14 above will now have new menu options Start Microsoft Outlook and check that you can see the new One click meeting and Schedule meeting tool buttons Click on the lower part of the Schedule meeting button to open the context menu rite Home Send I Receive Folder View McAfee E mail Scan Conferencing N p Q Q iy Ignore x lt g SL Meeting LAD Nyhetsbrev inte ig To Manager re A f q 4

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