Medulla User Guide - Thar Bionics Private Limited
Contents
1. Affidavit for the selected MLR will be generated Note 1 The Affidavit is generated based on the information stored in the database and the information provided by the user 2 The output affidavit file format can be selected as RTF rich text format or DOC word document 3 Carefully review and edit the affidavit information as needed Entering Injuries in the Medico Legal Report 1 In the MLR form Click Injury Tab 2 In Left Side of Screen Legends are shown with different types of injury types 3 Select an injury type which is to be included in report by clicking on button next to it 4 After injury type selection when cursor is moved over the body sketch the location is displayed with cursor movement 5 Click on body part where injury is to be placed A confirmation Message will appear Press OK to continue or Cancel to abort 6 After Clicking OK Injury Details form is shown to enter the injury nature type duration etc 7 Enter information in respective fields Press OK 8 Now Symbol of Particular injury can be seen on the body image 9 To edit injury again Click on the symbol Injury Detail Screen will be opened again Now all the fields can be edited again 10 Press OK to save or Cancel to abort without changes 11 To delete the injury right click on the injury and select delete option 12 Injury can also be deleted by pressing delete key after the injury is sel2. i Patient g a Dataflow using Central Record Server The MLR s stored in the central record server can be accessed over the internet anytime anywhere by Doctors Police and courts
3. If any of the above are found on the system the setup skips the Component Otherwise setup automatically installs all the required software Il Technical Support Please refer to the Medulla troubleshooting guide for resolving the technical problems For technical support please contact Thar Bionics P Ltd through the Website http www tharbionics com Getting Started After the Medulla is successfully installed run the application from desktop medulla icon First Time Login using Login root Password mlr The Medulla Administrator profile is loaded Create a user profile by clicking on Master Data gt Add User Fill all the fields in the User profile Close the application after adding the user profile Launch the application and login with the user login id default password for new user is medulla which can be changed after login If you have problems installing or using Medulla please contact sales tharbionics com Create New User Login Login to Medulla as root user Login Id and password are case sensitive Go to Master Data menu by clicking it open Add user Add user detail screen will appear Enter the information for user Click Add Message will appear Login Id added successfully with default password medulla Click OK New Name will be added into user list and will be displayed in list Press Close New user is added and can use his account for creating Med
4. Print Logo on reports Terminal Number ato Database Medico Legal Reports Post Mortem Reports Common Settings Camera Settings SMTP Logo Image Print Logo Image on reports m Upload New Charts for Color Blind Exam oa Terminal Number Maximum 2 Characters Sve _ Conca The logo image can be uploaded from the settings page if the checkbox to print the logo on the reports is checked Logo image will be printed on all Medico Legal and Post mortem reports Database and SMTP Database connections and the SMTP simple mail transfer Protocol settings can only be changed by the Admin root user only These tabs are disabled for users other than the administrator Local Database Connection Central Record Database Connection f Medulla Settings Medulla database connection settings Screen Medulla software also supports the SSL Secured Socket Layer connection to Databases for security and encryption of data transferred over computer network Multiple Medulla client applications can connect to a single database server in the networked environment For more information on SSL settings Please contact your system administrator MLR Post mortem reports can be sent to individual Users email by enabling the SMTP server settings a alot x Database Medico Legal Reports Post Mortem Reports Common Settings Camera Settings SMTP fy Enable SMTP Enabling this will s
5. to start the database restore from the file Medulla User Settings Below screen shows the Application settings Medulla Settings Medio Legal Reports Post Mortem Reports Common Settings Camera Settings SWTP User Settings To reduce the data entry and speed up the MLR process Following settings can be defined by individual user MLR Fees Amount Default duration in minutes between Patient Arrival and Examination time Patient Police Station MLR Report Format Portrait or Landscape The values defined for above settings are pre populated when a new MLR form is opened This settings can be changed by the user for the individual Medico Legal Report Additionally Color Charts used for Vision Testing can be uploaded by the users Medulla Settings User Settings for Medico Legal Reports Post Mortem Report Settings Autopsy Report Format Combine injury details Default Text for clinical findings Address Line 2 Postal Code Injury diagrams System Generated Report Number Medulla Settings User Settings for Post Mortem Reports The values defined for above settings are pre populated when a new Post mortem report form is opened This settings can be changed by the user for the individual Post mortem Report Important If the users want to assign their own number to the post mortem reports uncheck the system generated report number checkbox Common Settings Logo Image
6. RMED C Yes No NAME AND ADRESS OF THE DUTY MAGISTRATE TIME AT WHICH DUTY MAGISTRATE a ARRIVED ON THE SPOT 0370372010 10 26 52 Ab IF NOT THE DUTY MAGISTRATE NAME AND DESIGNATION OF THE PERSON WHO RECORDED DYING DECLARATION Ready Screen to record the dying declaration information Backup Medulla database Medulla software uses the MYSQL database to store all the data To protect any loss of information it is recommended to take the backup of the database regularly By default the backup file is stored in the Users document folder Important Database backup must be taken before performing any software upgrades Click on the tools gt Backup MLR Database Below form is shown Pe Backup File Name SESS ITI Backup Cancel d Database Backup screen Click Browse button to change the folder location for the backup file Click on Backup to start the database backup Restore Medulla database The database restore function is only available only to the Administrator root user This option to restore the medulla database from the backup file should be used with extreme caution The restore overwrites the existing data in the medulla database Click on Tools gt Restore MLR Database 2 MLR Restore Database loj x Restore From File Database Restore Screen Click on Browse to select the Backup file Click on restore button
7. Thar Bionics Private Ltd F132 134 RIICO Industrial Area Phase 2 Hanumangarh Junction Rajasthan 335512 Email support tharbionics com Sales tharbionics com Web http www tharbionics com Medulla Medico Legal Reporting Software Copyright 2010 Thar Bionics Private Limited All rights reserved No part of this document may be reproduced or transmitted in any form or by any means electronic mechanical photocopying recording or otherwise without prior written permission of Thar Bionics Private Limited Disclaimer Windows and NET are trademark of Microsoft Corp USA MySQL Community edition database used in Medulla is licensed under GPL open source license MySQL is copyright of 1995 2008 MySQL AB and 2008 2009 Sun Microsystems Inc Crystal Reports is trademarks or registered trademarks of SAP France in the United States and in other countries Medulla User Manual E Medico Legal Software http iera tharbionics com Copyright 2010 Thar Private Limited All rights reserved Introduction Medico legal case reporting is an important function of the Health department All the patients involving accident assault poisoning etc are brought for Medical examination and reporting The medico legal reports are sent to police for further investigation The current medico legal reporting is done on paper and is a manual process starting from creating the report to sending the MLR medico legal report
8. d Requirements Il Installation Ill Technical Support Introduction A Overview Medulla software provides most functionality needed by Doctors to Create and report Medico Legal Cases The software provides graphical Interface to record patient injuries and also captures the patients biometrics Information in digital format B Minimum Requirements Medulla runs on Microsoft windows platform Below are the supported Operating systems Windows XP service pack 2 and above Windows Vista Windows 7 Minimum Display setting is 1024 768 C Recommended Requirements Windows XP service pack 3 and above windows Vista with latest updates Windows 7 Note Windows 64bit operating system is supported by Medulla 1 Digital camera which can act as webcam 2 Pen Tablet Hardware Digital signature pad 3 Display setting recommended for better results is 1200 800 and above 4 For capturing fingerprints Digital persona fingerprint reader hardware is recommended Il Installation Software installation is started by clicking on setup exe file from the Medulla Software CD If the Medulla software file is downloaded from the website http www tharbionics com Unzip the file using WinZip or any other software Click on the setup exe Setup program check the following dependencies on the system NET runtime version 3 5 SP1 Crystal reports runtime windows installer 3 1 Microsoft Tablet PC SDK only for windows XP
9. ected Injury tab screen for selection and marking of Injuries Export Medico Legal Reports in PDF Medulla software allows doctors to export the copy of saved MLR s in PDF format The exported MLR s can be retained by Doctors for later use and reference The MLR export function provides backup function to individual user Go to MLR main menu and click Export Select Destination Directory by pressing Browse Click Export All MLR s created by logged in user will be Exported in PDF Format and will be saved on the selected destination Specific user can Export MLR s created by his account only Root user can export all medico legal reports in the system Y Medico Legal Report Export Export Medico Legal Reports in PDF format files Created By Dr ROHIT HANDA Destination Directory Medulla screen to export repots in PDF Accused Examination Reports Doctors can quickly examine and report on the persons brought by police for medical exam The biometric information of the patient can be captured and stored in the database The user interface for accused medical examination is the similar to the MLR To create a new medical examination report Click on the Medical Examination gt Accused Medulla Accused Examination screen Following Biometric information of the patient can be captured in the Patient Information tab in the
10. end the copy of Medico Legal reports to Doctor s email address SMTP Information Mail Server Name or IP Address mail tharbionics com SMTP Port Number 5125 SMTP Login linfo tharbionics com SMTP Password I Enable SSL Secure Socket Layer When a user saves a report in Medulla the generated report is sent to the doctors email address automatically using the SMTP server Important Since the emails are sent using the SMTP server over internet the delivery of emails Is not guaranteed Proper care and testing should be performed before enabling this option Users may also experience the slow response of the application when these settings are enabled Central Record Server The central record server is a separate component in the Medulla Solution This feature provides the functionality of the central record room to store the Medical Records Central Record Server consists of a central database and the web server running on a separate computer Medulla applications running in the different Hospital locations automatically send the Medico Legal Reports to the central server Police Information MLR Data with graphical injury detail Patient Photo signature and fingerprint ee gt ee 8 Court QA amn Central Record database mati Synchronization MLR Copy
11. form Photograph Thumb Impressions Signature Important The printed medical examination report prints the injury if any in the final report and does not_ print the graphic injury page Additional Functions Medulla software provides additional functionality for the following type of medico legal cases Sexual Assault Examination Information about Dying declaration if needed Sexual Assault Additional Examination An additional tab in the MLR form is displayed when the incident history contains SEXUAL ASSAULT Selection of Sexual Assault option in MLR Depending on the sex of the patient different set of fields are shown in Genital Examination tab Dying Declaration An additional tab is displayed when the option to record the dying declaration is selected in the General tab of the MLR form In cases where the dying declaration needs to be recorded The below information can be recorded in the MLR Magistrate Informed Name and Designation of Duty Magistrate Time Magistrate informed Name and Designation of person who recorded the dying declaration f Medulla Medico Legal Reporting Dr RAHUL SHARMA MLR 2 5 xj EL MR Medical Examination Master Data Tools Windows View Help 8x UB o3 G General Patient Information History and General Examination Injury Material Collected Police Information Dying Declaration WHETHER DUTY MAGISTRATE INFO
12. ico Legal reports Note If the user is not a doctor Limited access is granted to create the Medico Legal Reports Create anew MLR From MLR menu click new Shortcut key CTL N can also be used from the keyboard New MLR entry form will appear MLR form displays the tabs depending on the user profile The tabs shown on the new MLR form depends on the user profile If the user is a doctor all the tabs are displayed If the user is not a doctor only the General and Patient Information tabs are shown Medico Legal reports created by non doctor users are always saved in the Edit mode Enter the MLR details Navigate through the tabs displayed to fill in the case information If all the required information is entered click the Save button to save it to the database Click Cancel if you want to cancel the task The changes will not be saved in the database Important The medico legal reports created in the system can only be finalized by the Doctors Printing Medico Legal Report Open MLR list by clicking Open in MLR menu or by pressing CTRL O MLR list will appear Recent MLR s Last Ten MLR s Status of MLR s finalized or edit will be shown Select particular MLR and right click Open MLR If the MLR is in finalized saved state MLR report is opened in a report viewer Form Click Print Icon on Toolbar Report is printed to the printer attached to the computer Select
13. ion of Paper Size for Medico Legal Reports The printing options for Paper Size and Portrait Landscape are controlled by user setting Click on settings menu item under tools Select the Medico Legal Reports tab Choose the Medico Legal Report Format by selecting the appropriate option from drop down box Portrait on A4 Size Portrait on Legal Size Paper Landscape A4 Size etc The default option will print Portrait on A4 size Note These settings are not applicable to the printing of Post mortem Police Information and Court Affidavits They are printed on A4 size portrait Printing Police Information Open MLR list by clicking Open in MLR menu or by pressing CTRL O Recent MLR s Last Ten MLR s Status of MLR s finalized or edit will be shown Select particular MLR and right click In the context menu click on Print Police Information Police Information report is printed to the printer attached to the computer Above screen is used to print existing MLRs Police Information and to Generate Court Affidavit Court Affidavit Doctors can quickly generate the affidavit needed for court evidences from Medulla Software Select MLR record and right click In the context menu click on Generate Court Affidavit A new form is shown Enter all the information and click Generate Affidavit Select the folder where the Affidavit file will be stored and click Save
14. to the police and court of law What is Medulla Medulla is a medico legal reporting software solution Medulla automates the medico legal case reporting across the state with an added advantage of collection of important medico legal data for reporting future projections and improvement in health services Medulla software enables better coordination and communication between medical and law enforcement departments there by providing improved facilities to the patients and the general public Features Medico Legal Case MLC reporting Accused Medical Examination Reports Bone Age Estimation Report Medical Post mortem Reports Medical Exam for Driving License Police Information Court Affidavit for MLR record Medulla Software Provides Reports in clear and easy to understand language Clear understanding of Medico Legal case by all stakeholders including medical professionals police lawyers and courts Graphical depiction of injuries Permanent storage and retrieval of reports in a central database Instant Information to police of the new cases Doctors can protect themselves from Legal issues by Accurate Effective and to the point Medico Legal case reports Tool provides easy to use graphical user interface Point and Click injury information Prevents critical errors in reporting Medulla First Time Installation and setup I Introduction A Overview B Minimum Requirements C Recommende
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