Project Commander HINTS & TIPS Edition 1
Contents
1. Project Commander HINTS amp TIPS Edition 1 HOW TO USE 18 Change all users to use the same settings setup lf you want all users to use the same settings then ensure that the main user has clicked SET DEFAULT on all the FORMAT amp OPTIONS menu items This would have written those settings to the INI file In 6 5 the INI file is normally saved in the c pc folder It is called PCPROV6S ini 66 KE Configuration Settings For earlier versions the name would be PCPROVnn ini where the nn is the version number and it is written to the c windows folder by default On 6 5 there is a second ini file installed which is a copy of the original installed INI D PCPROVES original 66 KE Configuration Settings PCPROWES 66 KE Configuration Settings You can overwrite the INI file in all users so that they all share the same default settings Important you would need to instruct users not to update their defaults and you would have to recopy the INI file on all users if you need to update the settings Alternatively the major user may want to use the settings in a current file being worked on You can save the file as a TEMPLATE by changing the TYPE to TEMPLATE ptc Save ag type PE Files pc 9 PC Files pC Template ote ME rips Text csv with 13t row column names All Files When you click on SAVE it will remove all tasks before saving However it will leave all other2. Project Commander HINTS amp TIPS Edition 1 FREE PROJECT VIEWER You only need a Project Commander licence for users that need to update plans For all other users they can install the free Project Viewer You should be aware that for anyone in your own company or an external client we have a VIEWER program that allows you to view our Project Commander file format PC This is free of charge and needs no licence The program is on the install CD under the VIEWER folder or on the most recent install CD s it is included as an install option or you can download from the web on our website http www pmsc dial pipex com magicplant htm You download 2 elements a program and a User Manual which is a Tutorial in PDF file format You will need Acrobat Reader to view print this manual The VIEWER allows you see different standard reports just like Project Commander but cannot be changed from the project data Any imbedded logos will not show on external users computers So if you want to send a report by email that looks exactly like your report the best method is to use a PDF writer PDF FILE CREATOR JAWS We have done a deal with Global Graphics that developed JAWS PDF CREATOR so that you can buy copies of their PDF writer to use on all applications as well as Project Commander Individual licences cost for a stand alone licence is 30 per downloaded copy as compared to Adobe Acrobat approx 170 per copy and represents
3. where you can calculate values based on any project data and other external data Click page 31 20 Attach freeform text to holiday shadings or Date Lines Freeform text can not only be written horizontally but vertically Click page 34 Project Commander HINTS amp TIPS Edition 1 HOW TO USE 1 Passwords To access passwords select the OPTIONS menu FILE PASSWORDS To put a READ password on click here To put a WRITE password on click here Note passwords are case sensitive If a READ PASSWORD is assigned the following screen will appear when a user opens a file If a WRITE PASSWORD is assigned the following screen will appear when a user tries to open a file Project Commander HINTS amp TIPS Edition 1 HOW TO USE 2 Show Critical Path as red and non critical bars as blue The majority of bars must be linked in order to nots Help produce a correct critical path It is calculated by united 23 clicking on the Calculator icon on the toolbar L L 7 R E 7 By default the bars are framed in red so you should avoid using red based colours for bars The default does not make the critical bars stick out but if you select the VIEW menu COLOUR CHART BY MICROSOFT PROJECT DEFAULTS In order to turn the Critical Path OFF click on the icon To switch back to the normal bar colouring VIEW menu COLOUR CHART BY TASK Project Commander HINTS amp TIPS Edition 1 HOW TO
4. HOW TO USE 6 Shade weekends and other periods like school holidays and schedule bars as if working By default all the seven days of a week are shown on the chart and if there is a weekend non working period then the weekends are shaded RI we rr lel 06 0206 sd 100206 Start Duration Finish lf a weekend is assigned as non working you cannot schedule a task on a Saturday or Sunday In order to allow weekend working the Standard Calendar must be set to make the relevant weekends working Standard Calendar Here ensure the Weekends are ticked ON February 2006 MonTueWedThr Fri Sat Sun aaa ESE nm m sa E EAS Shading Colour Sule BIZE M Weekends Pa a IZ Non work hours a I Denie r IZ Holidays Click the 11 12 and 18 19 as working Independent This will remove the weekend shadings and allow the weekends to be used as working days dl o seme sn bulu 20 D 13 20 oe D 1 Here draw a bar on 18 amp 19 Project Commander HINTS amp TIPS Edition 1 In order to shade the weekends behind the bars click on the INDEPENDENT box February 2006 Shading Monl ue ved The Fri Sat Sun TTE SUM EWM PRE Pes a xl RER E aea a mN 9999888 4 P E Z and then the INDEPENDENT BUTTON In Project Commander you can have 2 calendars the first calendar called the Standard Calendar will do scheduling and there is optionally a second
5. If you decide to show Project Week Numbers it will number the weeks consecutively and you may want to show a holiday week blank Mame 30 S 13 20 7 S 12 20 27 1 2 2 4 5 p 7 5 Click page 13 6 Shade weekends and other periods like school holidays and schedule bars as if working an Project Commander HINTS amp TIPS Edition 1 If you require to shade the weekends and other periods like bank amp school holidays but you want the dates above the shading to be regarded as working days then it possible to use 2 calendars one for scheduling and one for independent shading The normal calendar caters for both scheduling and shading and so you cannot have a bar starting ending on a shaded date as it is designated as a non working day Click page 15 7 Autosave By default the Autosave is switched off If you switch it on you can make it save the current open file at any number of minutes interval Click page 17 8 Date constraints on linked bars It is possible to effect the way linked bars are scheduled by using Date Constraints Click page 18 9 Change global fonts All the fonts on every view and report can be changed individually However it is possible to change all the fonts in the system Click page 19 10 Print continuous pages horizontally for long projects All the fonts on every view and report can be changed individually However it is possible to change all the fonts in the system
6. USE 3 Show a tender program with no dates By default the timescale headings are MONTH amp WEEK START DATE normally Monday You can have up to 4 lines in the heading To change a heading select the FORMAT menu TIMESCALE On version 6 5 the current FORMAT is number 23 could be different for older versions Customise Preset Timescale Format Preset23 Months Jan Feb Weeks 2 9 76 Meek start day None None None None eo Click on the NEXT button until you reach number 25 could be different for older versions Customize Preset Timescale Format Preset25 Weeks 1 1 2 4k Nos See Prov Info None None None None None None O Now the timescale will change t Mame Stat Duration Finish 1 2 3 d 5 6 7 g 02 02 06 lld 2202 06 S oa foem ese o_o S a 1603 06 OF 0406 In order to remove the date related information on the left select the VIEW menu CHART Mame 4 Sa G f E Z SS 3 SARA i Kee OOO L L h CD on US E C Sa Loe So SSS Sees SSS SASS 10 I 5 I l I l NANANA Project Commander HINTS amp TIPS Edition 1 HOW TO USE 4 Quick way to colour bars and create a legend You can use the Resources feature to colour all the bars and associate a description to the colour Say you wish to colour the bars by floor select the VIEW menu COLOUR CHART BY RESOURCE and C V
7. a discount of 40 on the normal list price This price is only available for Project Commander users Further small discounts are available for higher numbers Project Commander HINTS amp TIPS Edition 1 Quick tips refer to Version 6 5 Passwords Show Critical Path as red and non critical bars as blue Show a tender program with week numbers and no dates Quick way to colour bars and create a legend Customise Project Week Numbers at top of chart to exclude a holiday week 6 Shade weekends and other periods like school holidays and schedule bars as if working 7 Autosave 8 Date constraints on linked bars 9 Change global fonts 10 Print continuous pages horizontally for long projects 11 Set default location to open save from a chosen drive folder 12 Input costs labour plant materials and other 13 Copy whole rows or range of rows 14 Create your own Views 15 Create your own Reports 16 Create special vertical Date Lines 17 Recover a backup file 18 Change all users to use the same settings setup he SS Extra help 19 Creating column formulas 20 Attach freeform text to holiday shadings or Date Lines 1 Passwords There are 2 types of passwords that can be put on a file Read and Write A Read password means that only users with that password can open the file a Write Password means you can open the file but not overwrite the file by saving without the password but can save to another file
8. file to identify it as it s project file The AUTOSAVE will overwrite the file at every interval chosen If you have not saved it before it will save it in the current directory to a file called AUTOSAVE PC until you give it a name Project Commander HINTS amp TIPS Edition 1 HOW TO USE 8 Date constraints on linked bars The dates scheduled for bar that are linked can be overwritten by Date Constraints The most common is the MUST START ON FLAG in the toolbar ALA 2 To fix a bar that is linked to a definite date click on the bar and then on the blue flag in the toolbar A flag will appear at the front of the bar in the chart If the bar linking to this bar then moves the bar with the flag stays fixed and will not move in either direction There are other Date Constraints To do this select the VIEW menu TASK FORM and the following will appear at the bottom of the Chart ID 1 Name Site setup Start 02 02 07 H Durationfi2d Finish 19702707 ej Previous lL ned 89 Project Project 1 Outline 1 Override duration Actual 0 100 Resource Baseline Progress Costs Codes User text 1 10 User text 11 20 User costs Links constraints and CPA Eamed value analysis Estimating Advanced R S ze ae Work i ie S e Fed No Resource Drie sn a om om RI S leans Baseline 0h 0 Click on the LINKS CONSTRAINTS and CPA tab S Codes User text 1 10 User text
9. have access to these new formats you can save the new Views as a user default and also customise which Views appear in the View menu and on what position on the list Select the VIEW menu DEFINE se eR feo Rest Enter a new name in the top box then chose Set Defaut the format required using one of the standard views in the drop down Standard views Rename New Delete Cancel Basic 9 Float S Resource Override i Cost _ User Material Histogram Tracking Chart and Histoc 7 E Chart S iew definition T Standard views ame Input ca Reset Set Default Rename Delete Cancel Click on NEW You can include new columns in this new view or hide others To save as a user default for new projects go back into this screen click on SET DEFAULT To display this new View select the VIEW menu MORE VIEWS and click on the VIEW name Input R R R a Add pepo _SetDefau Reset Histogram Resowce Properties Individual Resource Ass nit T Show multi project views Project Commander HINTS amp TIPS Edition 1 In order to include it on the VIEW menu in the MORE VIEWS highlight the View in the list on the left side and click on ADD on the right and it adds it into the VIEW list and you can then move it up an down the list using the black arrows on the right There is a default button
10. if you want to use that new view in all new projects Project Commander HINTS amp TIPS Edition 1 HOW TO USE 15 Create your own Reports You can insert new or hide existing columns into any existing Report These changes are retained in the current file when saved If you require all future projects to have access to these new formats you can save the new Reports as a user default and also customise which ones appear in the Reports menu and on what position on the list It is possible to change the content of an existing report By default all Reports will show all tasks and show resource cost data for all tasks To change an existing Report select the RESOURCE menu EDIT Click on the down arrow for GROUP This list mirrors the E Actual Costs Actual v Baseline Costs Reports menu Schedule Remove group Reports Chart Actual v Baseline Duration Actual v Baseline Hours You choose the Report Category and it lists the individual reports under that heading Chart and Histogram ast L S Cost Chart Properties Cost Chart Histogram Cost Estimates Earned Value Analysis Estimating Float Reset Histogram gt Set default Cancel To change the content highlight the Report and click on the PROPERTIES button Where certain functions are not available on that report the boxes will be greyed out x This allows You KK ia Name x Group Sched
11. margin at the end of each page Project Commander HINTS amp TIPS Edition 1 HOW TO USE 11 Set default location to open save from a chosen drive folder Select OPTIONS menu FILE LOCATIONS and click on DOCUMENTS and MODIFY File locations File type Location Modify Templates Borders Lancel Project Commander HINTS amp TIPS Edition 1 HOW TO USE 12 Input costs labour plant materials and other Select the VIEW menu COST ESTIMATES Labour Plant sub Material Other Total Baseline Cost Cost Contractor Cost Cost Coast Cost Coast Fate This is designed for entering costs only These costs are not to be used where you use Resources to calculate costs using cost rates for the Resources assigned Project Commander HINTS amp TIPS Edition 1 HOW TO USE 13 Copy whole rows or range of rows To copy a whole row plus all hidden data click on the ID number and EDIT menu COPY Then click on the ID number for a blank line and EDIT menu PASTE Jan Feb IL Mame Start Duration 22 29 5 12 19 Jee mam a E 7 7 E i 1 i H T U T 1 3 E A A 4 Site setup O12 17d 24 0207 3 3 MA an E enre 7 nens L 5 Project Commander HINTS amp TIPS Edition 1 HOW TO USE 14 Create your own Views You can insert new or hide existing columns into any existing View or Report These changes are saved in the current file when saved If you require all future projects to
12. one called the Shading Calendar that does the shading The INDEPENDENT BUTTON opens the M Shading Calendar and by default this Menta Fi Sa Sun m a nail Z H B EM lt calendar defaults to weekend shading p var 2 F Nom work hours sda Press the OK key twice then it shows the wae R weekend shadings on the chart If a task goes for say 3 weeks it will shown the whole bar on top of the shadings o Mame Start Finish If this task only works Monday to Friday you can draw 3 separate bars so to represent accurately who each task works Start Finish l Sd Important If there are holidays in the Standard Calendar you must also enter them again the Shading Calendar There will improvements to this feature in the next version 6 6 Project Commander HINTS amp TIPS Edition 1 HOW TO USE 7 Autosave To set the autosave select the OPTIONS menu PREFERENCES and click on the GENERAL tab Auto Save IZ Save every E minutes T Show Autosaving Message To autosave click a tick in the box and set the interval in minutes If you wish a message to appear on the screen to confirm it is saving click on the SHOW option box Auto Save IZ Save every 3 minutes Until the project is saved it has no file name In order to save for the first time select the FILE menu and the SAVE AS option and enter a file name PROJECT COMMANDER automatically puts a file extension of PC on the
13. 11 20 User costs Links constraints and CPA i Task constraint Alert if Critical pall Hammack fAs Soon s Possible 9 No alert 9 Ho 7 Min float Click on the DOWN ARROW for the TASK CONSTRAINT SRTR The default is As Soon as Possible means the bar will Jas soon As Possible start as soon as the link allows it PTT eae i aaa Start no Earlier Than means the bar will not start any tart Mo E aier Than fart Na ster Than earlier than the date input ita 1 Pee Start no Later Than means the bar will start before the Ile Later ai x Must Start On date input E Must Finish Oni Finish no Earlier Than means the bar will finish always after the date input Finish no Later Than means the bar will finish before the date input Must Start On amp Must Finish On means the task is fixed on the start or end date input Project Commander HINTS amp TIPS Edition 1 HOW TO USE 9 Change global fonts To change all the default fonts for the file or the system select the WAND in the toolbar and click on FONTS gt LR a Quick stark Hourly chart Report generator The fonts can be set for the areas in Fonts wizard M Document title the table opposite Arial 18 Pt BOLD Any areas where the fonts are set et specifically by the user it will not be sat ma overwritten by any changes here ita TT a T Y
14. Click page 20 11 Set default location to open save from a chosen drive folder The default location where files are saved and opened can be set This is very useful if you are using a server to store files Click page 21 Project Commander HINTS amp TIPS Edition 1 12 Input Costs labour plant materials and other Lump sum costs for tasks can be input in the OTHER COST column However if you want to split the tender or actual costs across traditional headings you can Click page 22 13 Copy whole rows or range of rows It is possible to copy a whole record including bar colours even links and any hidden costs resources baselines Click page 23 14 Create your own Views You can customise the View menu and create your own entries Click page 24 15 Create your own Reports You can create your own reports and add them to the Reports menu Click page 26 16 Create special vertical Date Lines Instead of putting a milestone symbol to show an important event date you can get the system to draw a vertical line down a specific date s on every page Click page 28 17 Recover a backup file If the current file is corrupted you can recover the file using the BAK file Click page 29 18 Change all users to use the same settings setup You can share the current settings with all other users Click page 30 Project Commander HINTS amp TIPS Edition 1 19 Creating column formulas There are 10 formula columns
15. E WD e Input a value say 1 6 to represent the exchange rate e Click on ADD TO FORMULA Constant Value i E Add to formula e Click on USE CURRENCY FORMAT Options M Use currency format Round up Project Commander HINTS amp TIPS Edition 1 e Click on OK twice fo rane RE rm Cost m Important The Currency rate could be held in a USER column so that it is easy to update Formula editor Formula 1 Total Cost User 1 3 000 PROGRESS The settings for making calculations using progress could look like this Options Formula editor T Use currency format Round up iA E J lw Set decimal places ctual 4 x Budget ee as ecimal places jo Dir ahn mike RESOURCE HOURS Say you forecasted man hours and you wished to increase them to allow for a profit margin Options T Use currency format Formula editor Bi Reade 19 Set decimal places ork N User 1 Decimal places 0 Duration unita C Minutes i Hours It is important that the DURATION UNITS are same as the C Days Resource column Project Commander HINTS amp TIPS Edition 1 HOW TO USE 20 Attach freeform text to holiday shadings or Date Lines There are 2 ways text can be written at a 90 degree angle e Pointing a line of text downwards upwards e Enter a letter at a time and pressing the enter key First option click on the T for text i
16. IEW menu RESOURCE CHART s x Resource February March April JD Name Start Fixed las Name 30 B 13 20 27 6 13 20 27 3 10 17 24 free EE ape C ha y AAAA A ET C EEE 010 DI RST Re T 0 HL C a eTel MENET vas sle eee E REINA AAAA C G Tal T asa H D nee 18818915 G a Te PP IAAT Get eae a enie All the bars will initially be changed to the colour orange On row 2 under Resource Name type Floor 1 LNG R L A message will appear click on YES AN S a anaes The bar will turn blue and the legend will change at the bottom Resource oh February Work Units Fixed Dur Mame Utilize 20 amp 12120 27 1 ee a H A H Hp 2 080206 Floor 1 Soh l 100 Floor 1 B S Pomi om 1 L HRS RIL 2 S HHHH ETT HHL To Assign PS Fio l Copy and paste Floor 1 into the next 3 rows under Resource Name Resource February M arch April oe a O H S FIA Es oo a o f e oi f H D pee e E ET HHR H D e ree ea on e A HHE SR P S l L I l PS Ap 10 13 20 127 3 hd arch LS S Sy A l E I l L l l H r HMH S K EE CR R H H E H H E H l I I l I l Data Labels 13 20 127 3 10 17 24 1 ig a H L H R H E L H H H H 5 L Februany 13 20 127 B 5 Copy and paste Floor 2 into the next row under Resource Name a A a f a f a f we E Ewe mT I i i rf rf a Pa RR RR RR RR Be ee ee ee ee ee ee
17. a 1 ka A Title Formula 2 E Formula 3 H ammack Task Column data all columns Current Variance Duration Comp Duration Planned Fixed Daily Cost Forecast Cost aba Fant Add ta formula e Click on the mathematical operator below say minus HER LD Formula editor Duration e Choose a column say Baseline Duration e Click on ADD TO FORMULA e It then appears in the top window see below Baseline Lost Baseline Duration Baseline Planned Baseline Scheduled Cost Baseline Scheduled Duration Baseline Scheduled Hours z 1 DD ce Add to formula Project Commander HINTS amp TIPS Edition 1 Formula editor en Baseline Duration Important Options On the OPTIONS you have f Use currency format l l Round up selections for numerics cee El OECMal Places and also to translate task and resource durations AE Uration units C Minutes Hours C Days e In this example the Durations are in days so click on DAYS amp DECIMALS to 1 Options T Use currency format Round up W Set decimal places Decimal places fi Duration units Minutes T Hours _ Baseing i Duration ormula Days Duration 164d 65 Say you wanted to convert the costs to Euros The formula would be e Choose column TOTAL COSTS e Click on ADD TO FORMULA e Click on the multiply sign HE
18. eee ee eee eee ee D tr Cl co C Pap D LC 1 N jae en e N Z jam T Q cc Q 4 Q LItiliz ms ME ME E ME H Ec 3 On row 10 under Resource Name type Roof and Copy and paste Roof into The bar will turn green and the legend will change at the bottom Cc S O O K D pE V O N O E L os r O S S g S S S X Z UU KE C Q a gt O o 2 C E Z O O E Dg z x Ow O O O 2 wl Be Rl E H Z a vL 2 S TEIR o l el lelelel lt lelel els x 9 gt ke C O S E HB eB BI R E 515 CO 4 ab O a a be lt he S lt 2 2 _ 6 Q 2 2 2l 2 21 a JS 97A Zy Y Q S191912 2 02 52 2 23 JE JE 2 1 lt 3 O G l ea lel a o l ea 5 ajajaja w 0 w a E E Le lkl e Jel gel as S lt C c O z o t Wy 5 0 z O S62 40 D lt S d O H E B H O O H c amp 6 v E lk S E UU Oc E JAME 6890 x Cc ol olre ol oo gt 07 G lt re Eber G S i B E D Page 11 Project Commander HINTS amp TIPS Edition 1 In the next screen click on UPDATE ALL BARS Labelling and then OK Reset m This will remove the text next all bars Set Default Ihe Shu an NNNNNNNEENNNNENENENENENENENENENNENEEN 1 UTI Project Commander HINTS amp TIPS Edition 1 HOW TO USE 5 Customise Project Week Numbers at top of chart to exclude a holiday week If you decide to sh
19. n the toolbar and then on the chart Type a line of text in the box MENUEN EO Then double click on the box and change the ORIENTATION to DOWN 5 SS Free form text Orientation Background Reset Set default Horizontal i Left Transparent D Colour Draw border W Font Arial 11 Pt Bald Display User Text 9 T Show on all pages T Lock to date I Lock to row C Centre Right OF E Cancel To move the text into the correct position click on the first letter W and you need to drag the white horizontal box in order to pull the vertical wording Ee For the second option enter the text as follows W lt enter key gt E lt enter key gt E lt xenter key gt K lt enter key gt SPACE lt enter key gt S lt enter key gt etc The text will appear like this Gam 2s o0ere amm aN a ASAAN f f L Eeee eee
20. name A file can have both Read and Write passwords lf you are worried about users putting passwords on files then forgetting them losing them leaving the company or sabotaging the company we have a special keycode that will unlock a passworded file Of course we will only give that to the registered user or Someone we recognise from the company Click here for further instructions on howto page 7 Project Commander HINTS amp TIPS Edition 1 2 Show Critical Path as red and non critical bars as blue After calculating the Critical Path by default it colours the outside of each bar with a red frame Sometimes this can be difficult to see if some of bars are coloured red orange brown To make the critical bars stand out more prominently you can choose to colour the bars similar to Microsoft Project critical bars red and others blue Click page 8 3 Show a tender program with no dates If you have Project Weeks showing in the Timescale heading the date related information can be hidden and only the weeks left to display Click page 9 4 Quick way to colour bars and create a legend By default all bars are coloured yellow Each bar can be coloured separately by changing the colour If you assign a resource to each bar the system will assign a colour automatically and a corresponding legend at the bottom of the chart Click page 10 5 Customise Project Week Numbers at top of chart to exclude a holiday week
21. ou can set fonts for any one screen eae ae rE Fort by selecting the FORMAT menu Cr FONTS Arial 10 Pt Font This option controls global fonts on latar I ra different areas of the chart PTT i Times New Roman 10 Pt BOLD Font 1 Document Title main heading Gee at top of chart Times New Roman 10 Pt Font 2 Sub Heading secondary heading at top of chart Column Headings headings above each data column Column Data text in all data columns for non summary tasks Timescale headings above the chart area Bar Text text attached to bars Summary Tasks text on the whole row of data associated with summary tasks only Legend bar colour descriptions EFR Reset OK Cancel ot ea Project Commander HINTS amp TIPS Edition 1 HOW TO USE 10 Print continuous pages horizontally for long projects By default Project Commander will try to fit the full project timescale across one page horizontally However there are times when the width of the paper is not wide enough on one page to contain readable information across one page You can print the project chart across 2 or several pages Select the FORMAT menu PAGE SETUP Change the top box below from 1 to a higher number Document size and ut width Height 574mm 202mm Orientation C Portrait f Landscape On a 2 page chart any centralised titles will soan the 2 pages and there will be a small
22. ours Chart and Histogram ast L Cost Chart Properties Cost Chart Histogram Cost Estimates Project Commander HINTS amp TIPS Edition 1 HOW TO USE 16 Create special vertical Date Lines Select FORMAT menu DATE LINES Enter the date in the top box You will see that you can even Date enter an exact time of the day If 27 01 O07 13 04 enter a date only then the system T assumes the end of that working day z After entering the date you choose weal ane the colour and line style then click Vee paee ADD and it lists it on the left hand side You can add as many Date lines as you require They will appear on all reports on the chart on every page Project Commander HINTS amp TIPS Edition 1 HOW TO USE 17 Recover a backup file After you save a PC file the normal file extension for Project Commander for the first time then for subsequent saves the system saves a BAK file of the same name for the previous saved file It also puts the BAK file in the same folder This means if there is a corruption when saving or you accidentally overwrite a file or the autosave kicked in at the wrong time you can open the BAK file To display the BAK files change the FILE TYPE when opening a file Files of type Commander Backup file bak 9 PL Files pc Template pte MPS l mp9 Text T CSsvl with Tst row column names Microsott Project file mp
23. ow Project Week Numbers it will number the weeks consecutively February March Mame 20 27 S 13 20 27 3 4 le 7 J 1 Pe m 77m ete me J Vy A In this example you might want to keep the holiday showing but not count it as a project week and so make Week March 20 be Week 7 If you hide the holiday and weekends l p Feb ful h it will still count the next z gaiet arc week as Week 8 and 30 S 13 20 27 5 20 27 hide Week 7 1 5 2 4 5 G g You can customise the WEEK NUMBERS Select the FORMAT menu TIMESCALE and click on the aE Preset CUSTOMISE tab T n Tan Now click on the heading Week 1 1 2 and then the CUSTOM button Customize Preset Headings Heading Fon Months Januan February 1 Mon None Weeks g Tb Mone Weake 1 2 wk Noz See Pro Info MM None Hone Units Label Custom Ever Legend In the window that appears type 1 in the top box and then ADD Hone Then type 2 and ADD and continue up to 6 al On the next one key in a space and then ADD Next type 7 and ADD then type 8 and ADD The window will now look like this Project Commander HINTS amp TIPS Edition 1 Labels z il 2 E A 4 Add S _ E Remove 7 Y 7 Click on OK twice The timescale headings will now look like this with a blank for week starting March 13 and March w c 20 being Week 7 Febru any Project Commander HINTS amp TIPS Edition 1
24. settings intact including calendars resources Project Commander x AN Warning Saving as 4 template File pck All tasks will be removed a You could then copy that Template file as a pc or a pct to all users or make it available on the server for all users to use It may useful to puta WRITE PASSWORD on the file to prevent overwriting Users opening the template would be free to save the file to any other file name after entering project data Project Commander HINTS amp TIPS Edition 1 HOW TO USE 19 Creating column formulas There are 10 formula columns that you can insert into any View or Report chart table or chart view You call the call the eventual column anything you want by changing the title to your own description The fields available for calculation are 1 durations 2 costs 3 complete figures 4 resource effort DURATION In order to insert a formula column e Click on a heading e Select the ED T menu amp INSERT COLUMNS e Click on the DOWN ARROW on the type field and choose FORMULA 1 Click on EDIT FORMULA Choose a column say Duration Click on ADD TO FORMULA Formula editor Duration It then appears in the top window see below Type Formula 9 Reset Tithe Formula 2 Set default Formula 3 Formula 4 Formula 5 Formula 6 Edit formula l Formula 7 Width Formula ck this column Formula 3 m Heading Formulat 0 Type Formul
25. ule e to create a customised title heading e change the colouring system Sore Amran dare Chat 2 a used Colour by Task e change the View By option O e prompt for a Start Date Peo Ri e show a defined report duration R T Modi timescale e change the filter and sort H on owe options os a T C ol Sort onder Number rows Sel 2 Stas K Sa T Ascending e ID You can change the Resource Cost Secs eden orien I options on those type of reports but re most of those are covered by the Report Wizard that appears at the start of the Report Project Commander HINTS amp TIPS Edition 1 In order to create a new report from scratch select the REPORT menu NEW REPORT WIZARD Then follow the screen e Click NEXT e Give the Report a Name e Choose the most appropriate category if you want to choose any column click on CUSTOM e Then ADD each column to the report If you require a barchart you must add the CHART to the report You will see the columns appear in the screen page behind as you add them e By default it will add the named report to the Report menu under the Custom category You can include new columns in any new existing view or hide others and this will be saved with the file You can customise the Reports menu select the RESOURCE menu EDIT by using the GROUP and the list on the left Actual v Baseline Costs Actual v Baseline Duration Actual v Baseline H
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