AIMS Registration User`s Manual v.1.9.pub
Contents
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3. time of entry This is a registration that was at some point valid but now has to be cancelled for some reason New Registration of Individuals This is a New Player registration New Role Registration of Individuals This is used to set up a new Non Playing Role Update Details Contact Details Registrant Active registrant Mixed Status Classifications 26 Needs to be chosen if you decide to update any field in he top portion of the Individuals Registration Needs to be used if you wish to view amend the individuals contact details including Address Phone Number etc A person whose record is in The OSA database and has been assigned an OSA Registrant Number A Player team official administrator or Referee who is registered for the current season A team classification which permits both male and female players This indicates the status of the registration record and includes Active Inactive Pending Duplicate and Delete Mini Soccer Outdoor Mini Soccer Indoor Mini Soccer Futsal Youth Outdoor Competitive Youth Outdoor Recreational Youth Indoor Youth Futsal Senior Outdoor Competitive Senior Outdoor Recreational Senior Outdoor Recreational 5 a Side Senior Indoor Senior Futsal syinsei 9 Buljnpayos wa Sshs juswabeuey Weaoiddy wee Buipnjour eiis SISAS Wa shS uoleloossy JOMISIG OSL Wa SAS juswabeueyy juswabeueyy Buniod y 0 6 o o qnid OI Joer OSL
4. 2 above 4 Action buttons Exit Attach Back Clear New Role and New player registration 5 Contact Details 6 Save button after echt details tion History Records DW Chub Name Season Program Received Ciigitte Cxpery Status Cancelled sane sason txt Attach Gack Cear New Rote hen CAR Usern eeterbors use Poieigt Cup Repwirar 054 Reg No Firat Home Lari Name Do5 2882288 E Bruce Henderson 7526 94 03 HAHAH N N n History sl Regi Show AN Rb Postal Code EA F08 Cmai Address PORE T Sep eL Ser pp ER Peaelential Datz Notes Summary Rules Tips etc Introduction The information for each registrant should be reviewed and updated This will explain Telephone numbers will how that is accomplished jump across boxes automatically so you don t Reed EE How to access this Function After adding a new registrant or after selecting the correct registrant from a list of names you will be presented with a page listing Personal Details and the individuals registration history You will need to click on the Contact Details button If you added Stress the importance of keeping each registrant s contact details up to date Once fully operational the the registrant this step is most likely unnecessary AIMS program will offer a communications system that Process has the potential to reach every registra
5. Checked Introduction This will explain the process for registering a registrant as a player How to access this Function From the Search Results window select the individual to be registered and click on the Player Registration button Process 1 Perform a Registrant Search as per page 10 2 If person notin database register as New Registrant as per page 11 3 Select the Registrant and click on New Registration button 4 Select Player Program and the OSA Classification and Playing Season will auto matically update 5 Optional click the check boxes in the Documents Received area for your own records These do not affect the business rules of the database but provide the Club User with a good checklist of documents required and received for registration 6 The Registration Effective From and Effective To dates are updated automatically 7 Update the Status to Active if registration is fully completed 8 Click Save and Proceed button to continue or clear or go back to previous screen 9 View registration summary after registration is saved 10 When completed click on the Exit button Team Official Registration Process Home page Windows Internet Explorer fel Ci d e e http fontsoccer proserveit com Prerelease OS4Clubs portals PeterboroughCity top willt oocle Pe File Edit view Favorites Tools Help Google Gr wi Goo Ke E
6. Hugo Boss Gender Status PH Type 2001 12 12 Maa v Active v Amateur v Update Details R Non Playing Roles Registration History Local Number me Ge Address 1 7601 Martin Grove Road dr 05 2649 Ext Address 2 Address 3 Cell gt City Vaughan Fax 7 Province ontario w l Postal Code Lat 9E4 Email Address Country Canada v Residential District Type Save Details Close Exit Save the player details Introduction If after searching you do not find the registrant you are seeking you can add a new registrant to the database How to access this Function From the Registration Portal select Registration of Individuals Process 1 Complete Search as per page 10 2 Ifthe individual is not registered in the organization s database the search result will be No Records Found Click on the Add New Registrant button Complete all required fields Click on Save button To exit function click on the Exit button oot a 11 Edit Registrant Registration Details ndows Internet Explorer tp lorksoncer prose vek com Pr erctoase CH Ah db d s Los eier bro cah tyri ttoo v X oob tHelo Py Corwert Pe Zelkec Function Notes REGISTRATION User peterboro user R oleis CuO Repstra Personal Details 2 Buttons for Non Playing Roles Contact Details and Update Details 3 List of registrations changes depending on selection in Function
7. Player Registration Peterborough City FC lI nannan in ae Datarhara Hea LOGOUT REGISTRATION User peterboro user Role s Club Registrar Club Link Page 1 Forum gt Finish My Details My Organisations Gender Birth EI Female v 1982 v 2008 Summer Seas or iest Name Reperi Valid From Valid To Status Loan Status Kristina Dobson 1982 03 29 2009 01 07 2009 03 31 2009 03 31 Active SearchResults From Season From Program From Team Show All Records CY OSA Reg No Website Editor Player Registration Membership 2662292 2662387 Kristina Dobson 1982 03 29 2009 01 07 2009 03 31 2009 03 31 Active l ccomoetinas 2662292 Kristina Dobson 1982 03 29 1982 03 29 lt Prev gt lt Next gt 2009 01 06 2009 01 07 2009 03 31 Active Teams Events J IAEE a 2662118 Kristina Dobson Kee 2008 09 30 2008 10 01 2009 03 31 Active Total Records 4 To Season To Team NI Senior Recreational Y Robbruce United v To Program To Classification Exit 2008 Summer Seasor Ka Internet Introduction This will explain the process for registering a returning group of players into a new season How to access this Function From the Registration Menu click on the Re Register Players button Select the organization to which the players will be registered Process Select from the filters gender birth year from season to select a specific gr
8. SCT Bookmarksw 5 blocked e Check amp Autolink 9 Autor a Send tow Q Settings dr ae leone Rem Bez E a 3 o So 7 we 0 unread Rogers Yahoo M Home page X Gg E Ge Page CS Tools Peterborough City FC 7 Club Search Logged in as Peterboro User pu Home AVFC REGISTRATION ef User peterboro user Role s Club Registrar Club Link Page 1 z 3 CHANGE PASSWORD Our Details Registration of Individuals Task List My Details Registration of Registrants Players Team Officials and My Organisations Administrators Committees amp Other Groups Batch Player Registranc REQ anu amayeme Website Editor Program Registration Allocate to Teams Registration Membership Create Edit Team Grade Players Survey Administrator Competitions Forum Teams Events Individual Registering as Team Official Is person a d registrant in NO Registrant Search database y Check registrant details Add new registrant Are the registrant details correct Data enter details Click on Contact Details to view details and Save Details Edit registrant details Provide new details and Save Details g Click on the New Role button lt y Select organization with which individual is registering v Change the role to Team Official v Select the Team and select the Team Offic
9. at the front of their User Manual The Registration Portal 3 First Sports Initial Option Screen OSA Player Registration Mozilla Firefox S File Edit View History Bookmarks Yahoo Tools Help Function Notes ei X Si Ar h d http iosasandbose Droserveit ComiO2GbPlaverbeoistrationiWitzhiain aspx ED F First Sports Initial Option Screen P 4 REGISTRATION LOGOUT User R uce HENDERSON Role s Club Registrar Ottawa Royals S C CHANGE PASSWORD 1 Username and Roles Se 2 Logout and Change Password links ES 3 Registration Portal FHH Done During the training sessions the user will have Introduction to log in twice When live it will only be The Registration Portal is your central point from which all areas of the Content Management System CMS can be accessed Refer to the image and bullets below to necessary to log in once understand where different areas of the CMS are located Advise Users that infor Holding the cursor over each Function Button will reveal a hover text that explains the mation about changing functionality of that button passwords will be provided at a later date How to access the Registration Portal In the menu of the Follow the instruction on Page 2 How To Start Registration Portal if you hold your cursor over a Process function button you see the Hover Text which e After logging into the Registration Portal you may provide
10. delete a group if entered in error An inactive group should not be deleted but marked as Inactive which will mean an individual cannot be added to it The list of groups can be sorted by name and status To refresh the list exit function and re enter List of existing Committees Task Forces Advisory and Committees and Other Groups Home page E DR I Ser Aleh Canenh l nannan in ace Datarhara Hea REGISTRATION User p terboro user Role s Club Registrar LOGOUT Club Link Pase 1 Forum Netails My Organisations P l Website Editor dvisory and Steering Groups Player Registration Status Delete Membership Delete Competitions Active Ta ams Inactive Events Active Club Ex Commitee Active Coaching qualification review Active a Q a a a Computer Ad Active m a GRA Computer Advisory Group Active E dit ddd Inactive Page 1 pf 3 lt Prev gt lt Next gt Total Records 30 Cancel Exit Ka Internet Introduction This will explain how to add Administrative groups to your organization such as Committees Task Forces etc How to access this Function From the Registration Portal click on the Committees and Other Groups button Process Review the list of groups Committees Task Forces Advisory and Steering Groups The groups can be viewed by name or by
11. in advance Set Report Parameters GE eg Default District Default to your Club Senso door 2009 2010 Teams available from with your Club 2009 v o E report button Hamilton and District Soccer Associ 7 Report View 8 Export Team Ros A specific format Select Report Team Roster Set Report Parameters Durham Region Soccer Association Y Please Specify Filename and Format for Export Filename Forma ba ahok ny oe tal Team Report Bu This will explain the process for creating a variety of Reports and a Team Roster How to access this function From the Registration Portal click on the Reports button Process 1 From the Select Report drop down menu identify the type of Report you want to run 2 Different reports require different levels of information If an option is greyed out then this is defaulted based on your User Level 3 For Team Rosters identify e The Season e The Date IMPORTANT AIMS recognizes that Players aren t eligible to play until the day after they have registered so set the Date for tomorrow e Select your District e Select your Club e Select the Team from the dropdown options 4 A report will be generated showing Team Officials Players and Effective Date when you click Generate Report 5 Click Export to export the report into another format ie Word PDF Excel etc A box will appear for you to name the file and pick a format then c
12. providing details to other portals For example teams and team members in the Competitions portal are ready for scheduling and reports from this portal will link those members to the Discipline portal Suspensions will affect registra tion and competition and so on Learning Objectives for Candidates e Asan instructor for the AIMS Registration Module it is important that the learners understand what they will be able to achieve by the end of the workshop At every opportunity learners should be encouraged to practice within the portal e Instructors will be provided with a script to demonstrate the functionality of each area e Emphasize to learners that by the end of the session they will be able to e Register members to a club e Set up programs e Register Players Coaches and Administrators e Set up teams and assign personnel to teams e Learners can use the shaded margin to write any additional notes they feel are necessary For Instructors this shaded area will hold key information and commonly asked questions that may prove useful during each session e Refer the Users regularly to the page in the manual e Instructors will be provided with a script for practical application e Learning can be tested at the end of each section by a brief question and answer ses sion at the end of each page e Encourage learners to ask questions or ensure they know where to go if they have questions in the future This information is available
13. 997 05 04 2009 05 09 YR 2322777 Nope em Testmark Testmark ae F 3000556 1998 05 04 2009 09 11 YR 2323433 None vm b Notes Summary Rules Tips etc e This is where the programs that were created earlier in the manual will help to sim plify the registration process This is because after selecting the season and program the system will automatically How to access this Function filter to only those players whom are of age for the par From the Registration Portal click on the Allocate to Teams button ticular program and team This will save a great deal of time in locating the players available to be added to the Process teams Introduction This will explain the process for assigning a group of players to a team Use the filters season program gender status amp birth year to narrow the list of players to the group that you wish to assign to team Use the filters to select the team to which players will be assigned View the players eligible to be assigned to team Click the check box to the left of each player that you wish to assign to this team Click on the appropriate move button to move remove players to or from team View players assigned to team Click on Validate Residency button to see that your non senior teams meet residency requirements Click the Exit button when complete 20 Reports Function Notes select Report Team Roster ot y Current or future season 24 hours
14. AIMS Registration User s Manual Version 1 9 October 29 2009 Technical Support Information District AIMS support person Name Phone Email Literature Manual for Users specific to each Module User Guide complete system manual Websites http www ontariosoccer net Administration Administration and Information Management System aspx www district address com How To Start tee pp W r ort Lspkere CO zs tepron geg onp 14 teers Pere teat we fewer fee te Coret ASe LELETUUTUOUYT Lilly r a e Welcome to the Peterborough City FC Website j Be dere a wo a E s ONTARIO CUP q e o om e D e a ema fe me tieren pinta soni belie tn ow P e onone iei Ae News This process is for training purposes only ee ren re Sa Naaa gtt E T Follow the link http osasandbox proserveit com Peterborough City FC OSAPlayerRegistration Logon aspx tii S In the top right hand corner you will enter the Training User Name pu and then the Training Password pu em Password is case sensitive A different link is created for your Club site and can be accessed on completion of a Registration Training Session and signing the User Agreement provided by your District Association Table of Contents Technical Support Inside Cover How To Start Inside Cover Page Layout for Manual 2 Overview of Registration Workshop 3 The Registration Portal 4 Our Details 5 Committee
15. Add Delete and Switch View buttons 6 Back and Save buttons Exit button Notes Summary Rules Tips etc e Committees and Groups need to be setup prior to completing this task e In training environment the User must select organization to register administer but in live environment the adminis trator registration will go directly to the club e DO NOT choose Coach from the Role drop down menu Coaches should be registered under Team Official Refer to Page 16 18 2 Effective From and Effective a Oleh Canenk Home REGISTRATION AVFC User peterboro user Role s Club Registrar e OSA Reg No First Name os 2662288 R Bruce Page 1 Forum My Details Board of Directors Charonne Committee Club Ex Commitee Mv Organisations Website Editor ze Mun PEE Effective From Player Registration AddimMstrator Computer Advisory Group 2008 08 0 Program Discipline Committee Membership Fitba Committee Grounds Committee Waiver Signed Competitions JBCommittee Committees lalala Teame Lunch Committee Membership Naw Committee Nominating Committee Playing Committee Pottcal Action Committee Events Technical Committee Tournament Committee Voluntary Committee workaholics anonymous Committee Board of Directors wi Add d Last Name DOB Club h Henderson 1946 05 03 Pete Effective To Status 2009 06 30 Active v Introduction
16. D and DOB baang fields are mandatory either or First Name Last Name and DOB Ko Internet Introduction This area allows you to search for an individual by Name Date of Birth or OSA Regis tration Number How to access this Function Select the Registration of Individuals option from the Registration Portal Process Type in last name of person being registered Select Gender NOTE Ifthe person is a female make sure that you change the gender to Female Click on the Search button e Ifregistrant s record is found click the Select button next to the matching member If search result is No Records Found click on the Add New button to add a new member to the database Key in person s data and then click on Save button to register new Registrant When completed click on the Exit button Add New Registrant Registration Function Notes Results of search for individual Add New Registrant button Back button to start new search Exit button Complete all applicable fields Save Details HHH REGISTRATION em User Mark Cristante Role s Club Registrar zzzBeaches S C Search Registrant Select Registrant Registrant Details Registration Details Search Results No records found Add New Registrant Registrant Details Search Club Select Club Registration Details Finish Pest Name Middle Name Last Name Known As
17. Home AVFC REGISTRATION X LocouT User peterboro user Role s Club Registrar Club Link Page 1 xf CHANGE PASSWORD Forum My Details Registration of Registrants Players Team Officials and My Organisations Administrators Committees amp Other Groups Batch Player Registrano RESTAM MERL Website Editor Program Registration Allocate to Teams Registration Membership Create Edit Team Grade Players Survey Administrator Competitions Teams Events Individual Is persona Registering as Registrant Search registrant in NO Administrator database Vv Check registrant details Add new registrant Are the registrant details correct Data enter details Click on Contact Details to view details and Save Details Edit registrant details Provide new details and Save Details gt Click on the New Role button pl y Select organization with which individual is registering v Change the role to Administrator and type in the Position Title y Select a Committee if the person is on committee Y Click on the Save button Register as Administrator Function Notes Registration Dates Administrator Role To Fields 3 Position Title 4 Committee Selection 5
18. am Registration Create Edit Team Individual Registering as Player Registrant Search Logged in as Peterboro User pu X Locout CHANGE PASSWORD Registration of Registrants Players Team Officials and Grade Players Survey Administrator rte Is persona registrant in database Check registrant details Are the registrant details correct Click on Contact Details to view details y Add new registrant Data enter details and Save Details Edit registrant details Provide new details and Save Details Select Player Program Update status to Active if registration is complete Click the Save and Proceed button REGISTRATION User Mark Cristante Role s Club Registrar zzzBeaches C OSA Reg No First Name Last Name DOB 3000887 Hugo Boss 2001 12 22 Function Notes Player registration button 2 Player Program Field 3 Check boxes for docum required for registratio 4 Clear Back Save amp Proce Buttons 5 Registration Effective Fron and Effective To dates Summary of Registran Status button Exit button nts d ek HHH Notes Summary Rule Tips etc If you are registering a new regis trant as a player you must com plete and save the Player Regis tration in order for th
19. ata when entering information for their club This is because each portal talks to each other portal and so if How to access this Function data is incorrect then the integrity of the database is weakened Introduction This will explain how to update the contact details for your organization From the Registration Portal click on the Our Details button Stress the importance of organizations keeping Process mailing addresses phone numbers and email Make the appropriate changes to your organization s contact details by updating addresses up to date The each field OSA needs to communicate You may provide a secondary address to Clubs and Leagues by Set the Default Address by clicking the appropriate box regular mail and email Click on the Save Details button Click on the Exit button Note that the field for building name is being removed Function Notes Steering Groups New group entry field Status of new group Save button Edit button Exit button oo tt Notes Summary Rules Tips etc In this section the term Groups will be used to mean Committees Task Forces Ad visory and Steering Groups The groups must be setup before registering the Administrators as they are assigned into these groups as part of their registration process Marking a group as deleted doesn t mean it will be removed when you exit out of the Registration portal You should only
20. ate arrow to grade players receiving this grade Click Exit button when you have completed your grading NOTE The process can be repeated as often as required pa Task List Function Notes filter Show All Records button Data 4 Go button to Select record 5 Refresh Button 6 Exit Button HAHH Peterborough City FC a Oleh Canenh Inanna in ae Datarhara Ilor ae SEET REGISTRATION Locour OO AVE CH User p terboro user Role s Club Registrar gt j Club Link Ki Ci Page 1 Forum My Details My Uraanisations k RResults Type Website Editor Show AllReco A mplete Registration x Player Registra on Type OSA Reg First Name Last Name Club Name Received Date Eligible Expiry Date Status No mc bership Registil en Pending 2662055 Bobby Peterborough City 2003 06 10 2008 06 10 2008 07 15 Pending a Registration Pending 2662056 Edward Day Peterborough City 2008 06 10 2008 06 10 2008 07 15 Pending Teams isa Registration Pending 2662058 George Day Peterborough City 2008 06 10 2008 06 10 2008 07 15 Pending Events Registration Pending 2662067 Tony Day Peterborough City 2008 07 01 2008 06 18 2008 07 15 Pending Registration Pending 662077 Mark Cristante Peterborough City 2009 03 31 2008 11 24 2009 03 31 Pending Registration Pending 2662077 mack Cristante Peterborough City 2009 03 31 2008 11 24 2009 03 31 Pending Registration Pen
21. ding 2662085 ecececec CCCCCCCCCCCC Peterborough City 2008 07 01 2008 07 07 2009 06 30 Pending Registration Pending 2662091 test22 test22 Peterborough City 2008 10 04 2008 10 03 2009 03 31 Pending Registration Pending 2662099 aaaaaaa aaaaaaaaaaa Beterfpeough City 2008 03 01 2008 11 26 2009 06 30 Pending Registration Pending 2662101 aaaaaaaaaaaa WWVVWVVVVY Peterborough City 2003 07 01 2008 07 08 2009 06 30 Pending Page 1 of 4 lt Prev gt lt Next gt Total Recorts 39 KA Internet Introduction This section will allow you to review all pending registrations You will be able to categorize your search and then make changes to remove an individual from this list The Task List allows you to review the total number of pending applications you have Clubs should review this regularly to check information that needs updating How to access this Function From the Registration Portal click on Task List You will be presented with a two drop down filters to limit search results Process Select the type of pending registration records to be viewed Tasks can all be viewed regardless of type or date by checking the Show Al Re cords box in both filters Review list of pending registrations An individual can be reviewed by checking the Go box to the left of their name You have the option of refreshing view When completed click on the Exit button if yo select to Go to a record as per 4 abo
22. e new Reg istrant Registration to be saved If there is something missing in the Player Registration it is better to set the Status as Pending rather than just exit Checking the Documents Received box may be useful in order to check which players have not been assigned to a team and why not 14 Search Registrant Select Club Select Registrant Registrant Details Registration Details F Title First Name Middle Name Last Name Known As v Hugo Boss DOB Gender Status PH Type t 2001 12 22 Male v Active v v Update Details Non Playing Roles Contact Details Rewistration History Show All Records L ison paa poea Stub Name Season Program Received Eligible Expiry Status Cancelled Outdoor 2009 p Z i SE zzzBeaches S C Grand U18 Boys 2009 10 29 2009 10 30 2009 12 31 Active el Page 1 0 lt Prev gt lt Next gt Total Records 1 Season OSA Cassian Player Progam e First Name Soccer acadewy v Youth Indoor Indoor 2009 2010 v Hugo Fi Check here if tke player has ever register to play soccer iNanother country Last Name ayer Age DOB Club Name Registration Date Effective From Effective To 2009 10 29 2009 10 30 2010 05 31 Fi ls the players current or most recent registration outside of OSA Waiver F Parent Guardian Signatures C Proof of Age Payment Received IMNQocuments Received Notes Preferences a vw Reg not Active Untill Wsiver
23. ge 1 Forum My Details My Organisations Website Editor Registration Membership Competitions Teams Events REGISTRATION User peterboro user Role s Club Registrar Logged in as Peterboro User pu X LocouTt CHANGE PASSWORD Our Details Registration of Individuals Task List Committees amp Other Groups Registration of Registrants Players Team Officials and Batch Player Administrators Program Registration Allocate to Teams Create Edit Team Grade Players Survey Administrator Individual Joining Organization Registrant Search Click on Contact Details to view details Edit registrant details Provide new details and Save Details Is person a registrant in database Check registrant details Are the registrant details correct Proceed to register individual as player team official or administrator Add new registrant Data enter details and Save Details Registrant Registration Search 1 Zi 3 4 Function Notes HAAHR Last name of person Select gender Search button Exit button Notes Summary Rules Tips etc 10 Instead of clicking the Search button simply press the Enter key on your key board to activate the search Press Tab to move between fields rather than pointing and clicking your mouse to advance from one field to the next In the training en
24. ial role y Click on the Add button and then click on Save button Register as Team Official Function Notes Peterborough C ity FC 1 Registration Season p 2 Non Playing Role kik Canenk l annad in ae Datachara Hear Inet logout lt p REGISTRATION wmd 3 Allocation To Teams c User peterboro user Role s Club Registrar H D 8 OSA Reg No First Name Last Name DOB Club Name Isto ry b s 2662288 R Bruce Henderson 1946 05 03 Peterborough City 4 Team Allocation d am 5 Role on Team etails 6 Add button Drganisations Registration 7 Save button P Editor Role Season Effective From Effective To Status AN ler Registration Team Official v 2008 08 01 2009 06 30 Active vi 8 Back button e e Lee O Exit button a ership Intro to Soccer v Cl waiver Signed Ape ons Allocate to Team ms wem a Robbruce United Player Active Ram Tgh City 1st Player Active ep e lt Prev gt lt Next gt Total Records HAHAAH Team Toronto FC x Role Team Head Coac na O E b Ka Internet 100 Introduction This will explain the process for registering an individual as a Team Official including Coach Assistant Coach Manager and Assistant Manager How to access this Function From the Registration Portal click Registration as Individual and then search for the individual Thi
25. lick continue 6 Click on the Report Name you just created to continue to export 21 Grading Players Function Notes Oleh Canenh I anand in ae Datarhara Hear fer REGISTRATION inca Filters to limit players User ou Role s Club Registrar a Club Link visible 2 Grade to be assigned 3 Available players to grade My Details Seng ssi Tee e 4 Check box to select players ege Team a1 a Webs te Editor Role to receive that grade 5 Players that have been Ss graded es 6 Move Player Buttons 7 Exit button Player Registration Birth Year 1982 v Gender dae e Show Ungraded go Select Ind uals First Name Last Name DOB Remove First Name Last Name DOB Mark ante 05 06 1982 C Mark Cristante arr E nicolas hulot 03 08 1982 0000000 r Total Individuals Total Individuals Exit KA Internet Introduction This will explain the process to rate the ability of your players How to access this Function From the Registration Portal click on the Grade Players button Process Select from the filters season team birth year and gender to limit the group of players being graded Select a Grade you wish to assign to these players View the players available to be graded Click the check box next to each player that you wish to grade View the players who have already been graded if any Click the appropri
26. lub Link age 1 orum y Details VANS es a lebsite Editor Show All Records e a Name aver Registration e ST L eieis My team embership ompetitions AAAYouthU12 Hattrick North Stars North Stars A Bombers C Team PHSA Page Introduction This will explain how to create and edit teams for your organization REGISTRATION User peterboro user Role s Club Registrar Number Type Status Pro Am Classification Age Group Gender League Level Division 7D2110 M01 7D2110 M01 AAAI2 12382323 333 123456 dec15 2722 of 7 How to access this Function From the Registration Portal click on the Create Edit Team button Process ree eee What is Classification Standard by Club Delete AMATEUR purpose OSA 2777 Club Active AMATEUR TEst classficication Under 10 Club Active AMATEUR TEst classficication Under 12 S ve Club Active AMATEUR Senior Competitive wer 39 TEST Club Active Senior Recreational Popes Club Activ AMATEUR Senior Recreational Over 30 Club Active RMATEUR Junior Competitive TEST U12 Q v Club Pending AMATEUR a eo Se giv Club Active AMATEUR eer Compete ower 35 Tournament Pending Senior Recreational Wey lt Prev gt lt Next gt Total Records 62 Review the list of existing teams within your club Select editing or deletion as necessary If you select delete it will only change the status to delete but will not actually delete the
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28. nt in the data 1 Enter Personal Details for new registrant or update Personal Details for exist base regarding competitions ing registrant discipline surveys etc 2 Review registrant s record by clicking on buttons for Non Playing Roles Contact Details and Update Details 3 Access and review the previous registrations of registrant 4 Options available for next step Exit Attach Back Clear New Role and New player registration 5 Ifregistering new registrant or editing existing registrant enter or revise the Contact Details 6 Click on Save button after entering details or editing details 12 Player Registration Process Home page Windows Internet Explorer JS v http ontsoccer proserveit com Prerelease OS4Clubs portals PeterboroughCity top b i s X Google P Fie Edit View Favorites Tools Help Google Ces se Goo O E Bookmarks EI 5blocked P Check S Autolink YH AutoFill ap Sendtos A settings gt EE oe gt gt w we 38 zem unread Rogers Yahoo M Home page x fay E e i Page Gj Tools A Peterborough City FC 7 Club Search Home AVFC Club Link Page 1 Forum My Details My Organisations Website Editor Registration Membership Competitions Teams Events Peterborough City REGISTRATION User peterboro user Role s Club Registrar Our Details Committees amp Other Groups Progr
29. oup of players to be registered as a batch View the list of players selected based on the above filters Click the check box on the left side to select the registrants that you would like to register as a player using batch player registration Select the To Season To Program or To Classification and optionally select the Team to which you would like to register the selected registrants Click on Back button to go back to previous view Click the Re Register button to complete the process If there is a problem an exception report will be generated immediately and provide you with an update of the issues arising When completed click on the Exit button Allocate Players to Teams F First Sports Club Search OSA Player Registration Windows Internet Explorer Function Notes Li Ah D http osasandbox proserveit com OS4PlayerRegistration AllocateRegistrationsToTeam Get vlt He Edit eu Favorites Tools Help 1 Drop down menu of Teams 2 Filters to identify available players Move Player buttons LOGOUT be registered Program Under 12 Boys Rec v status Active wl Team Aston Vila Gents v Bith Year 4gg7 to open el Search Refresh 1 Season Role Play xg to be Allocated Show Pie allocated Player s Allocated to Aston Villa AA en DOB Registration eg Teen A Registraton Komar Test 3000536 1
30. s Registration Details view above now allows you to either view Non Playing Roles or to add a New Role Process After clicking on the New Role box to perform Non Playing Role registration and after selecting the Organization to which this individual will be registered Select the season to which this registration will apply Change the Role to Team Official View Registrant s allocation to teams history Select the Role on the Team existing team or chose from dropdown menu Select the role for the team to Team Head Coach Assistant Coach Team Manager or Assistant Manager Click on the Add button to remove a role check the box and click Delete button Click on the Save button to save Team Official registration Click on the Back button if you want to go back to previous view When completed click on the Exit button 16 Administrator Registration Process Home page Windows Internet Explorer KE 6 GA T e http fontsoccer proserveit com Prerelease OSAClubs portals PeterboroughCity top b ZS Google a Pe File Edit View Favorites Tools Help Google e v Go gt SEI O E Y Bookmarks Ei 5 blocked a Check 4 Autolink Autor Le Send tow Settings v mu a 7 z e ge Di w ape 50 em unread Rogers Yahoo M Home page X Ze E Ge ch Page iG Tools Peterborough City FC 7 Club Search Logged in as Peterboro User pu
31. s an explanation about the function e Start a registration process performed by clicking on SESCH EC J that button Demonstrate WEE the Hover Text to the participants Press F11 to increase the view displayed on your monitor Our Details me page Windows Internet Explorer Function Notes E A E http fontsoccer proserveit com Prerelease OSAClubsjportals PeterboroughCity top sc 41 X Edit view Favorites Tools Help Sj convert X Ei Select H H ome page i v e Organization s Contact ei FS ee Details a Ci Caneah Lanand in ac Datarharn Id Secondary Address men REGISTRATION een AVIS User psterboro user Role s Club Registrar Setting Default Address Save button a Exit button Forum My Details Se My Organisations PN Website dito Player Regis ration Local Number Office 613 635 7765 Building Name Building Name Membership Knights Of Columbus Bldg 1 Competitions Address 1 Fax Address 2 Address 3 Teams Events City PEMBROKE Website Province Ontario Ontario WW v www soccer northeastern com l U H NRostal Code ka 183 Email Address sne soccer on ca CouNry Canada bal Canada Office Set this as our default address m This is the starting point for See users to begin uploading data It is ESSENTIAL that they understand the importance of correct d
32. s and Other Groups 6 Program Registration 7 Create Edit Teams 8 Registrant Registration Process 9 Registrant Registration Search 10 Add New Registrant Registration 11 Edit Registrant Details 12 Player Registration Process 13 Register as Player 14 Team Official Registration Process 15 Register as Team Official 16 Administrator Registration Process 17 Register as Administrator 18 Batch Player Registration 19 Allocate Players to Teams 20 Creating Reports 21 Grading Players 22 Task List 23 Registration Management 24 Terminology 25 Terminology 26 AIMS Overview 2 Page Layout for Manual Function Notes identifying Screen Shot taken information directly from the webpage provided on the you will be working Screen Shot within A Area for your own notes Introduction To the area you will be working 1n Navigation How to get to this specific area from the Registration Menu Process A prompt to each process that can be run from this page and how this can be done Overview of Registration Workshop The most important portal in AIMS is Registration This portal is the place to conduct and complete your organization s registration registration of individuals organize your regis trations by placing players and team officials on teams update their contact information and create reports The information from this portal is provided to the central database and parts of it are shared with the larger system
33. s area allows you to search for a specific individual and review their registration How to access this Function From the Main Menu click the Registration Management button Process 1 Type in last name of registrant to do search Criteria needed to search will be based on your User level 2 Click on Search button 3 View Search Results to locate registrant whose record you wish to update 4 Click on Select button to the left of the name of the registrant whose record you wish to update 5 After completing the update to record click on the Save and Proceed button 24 Terminology There are certain phrases or titles that have changed from IT SoccerNet to the new AIMS Program Please familiarize yourself with the new terminology below Where possible The ITSoccerNet Terminology q esl Select Categories Register Existing Members Add New Membere has been changed to has been changed to has been changed to has been changed to has been changed to OSA has been able to retain former phrases and titles AIMS Terminology Program Registration Create Edit Team Batch Player Registration Registration of Individuals Our Details Void Cancelled Terminology There are additional phrases that may be new to users of AIMS This is a registration that was never valid at any point possibly due to error made at
34. status by clicking on the heading name Enter group name for new committee group Set the Status of new committee group Click on the Save button to add a new group To Edit group name click on the Edit button next to that group and then update the details and click the Save button Click the Exit button when complete Program Registration Mandatory First Sports Player List OSA Player Registration Mozilla Firefox File Edit Yiew History Bookmarks Yahoo Tools Help m Fun ctl on N ote S EE X Ce A dh https aime ontariosoccer net OSAPlayerRegistration ProgramRegistration aspx D El The Ontario Soccer Association Admin First Sports Player List OSA PI gt REGISTRATION LOGOUT User R bruce Henderson Role s Provincial Registrar Club Registrar League Registrar Club s Current Program Program Type Add New Programs Button Show All Records LJ Program Naze Valid From Valid To Type Min Tiel EE E persons persons C h fi ld Edit Regyincial Refere 2009 0475 2010 03 31 Referee 0 500 Referee 2009 455 130 00 SR omp ete ot er 1e S Edit Thursday Fod 2008 10 01 2009 1 5 Player Outdoor 2009 id 450 SR Edit OSA Test 2008 10 01 2009 12 31 Player Outdoor 2009 id 450 SR Page 1 1l lt Prev gt lt Hext gt Total Records 3 Jidd pos Mozila Firefox lt WY crtarisse cer net ms ffaims ankariosoccer ne
35. team Click on the Create New Team button if you need to add a team a new window will open e Fill in the Team Name and Team Number fields e Note Teams should be individualized by using the second portion of the registration number field rather than the team name field For in stance all teams with a club could be call ed XX S C Flying Eagles and then the birth year 1999 boy s team could be coded as registration num ber 99b This distinction would then stay in place for the entirety of that team s playing career with the club Select from the drop down lists to choose the Team Type Classification Age Group Gender e Click the Save button 4 Click on Exit button when complete I anand in ae Datarhara Hear neil LOGOUT Mixed Mixed Male Male Female Male Male Mixed Create New Team Ka Internet Registrant Registration Process CR 3 v E http fontsoccer proserveit com Prerelease OSAClubs portals PeterboroughCity top 49 X Gooale P File Edit view Favorites Tools Help Google Gr Go O E i Bookmarksy Bisblocked check QAutolink AutoFill e Sendtow Q Settings 1 we dr oo wy 0 unread Rogers Yahoo M Home page x Ze me Page Of Tools oy Peterborough City FC P Club Search Home AVFC Club Link Pa
36. tfos4PlayerRegistr ation DialogwWrapper aspx iurl A4ddData asp re a Sr Gel e Add Program Res Program Mame op Notes Summary Tinmmsday Footy Plays DSA Classification aQior Recreational wt Season Outdoor 2009 fid 450 mgt IW Rules Tips etc Age Group e Program Registrationis OU minimum persons maximum Persons Age Group o mandatory in order to reg en i il Walid From Walid To ister players 2008 10 01 2009 12 31 E Available to Web e InITSoccerNet Programs were known as Categories and the program descrip tion was limited to the category name In AIMS the Program description Minimum Persons Maximum Persons Introduction includes SCHEER Program Registration can be done for the following programs e Program Name 5 a Player Registration S SN Other Organization Activities G e In future Program Registration will be categorized as player or other j ae ave e By creating a program for Player Registration the AIMS system will automatically Geet populate the applicable fields within the Player Registration process e Age Group e Minimum Persons and Maximum Persons are optional fields e If there is no price you must enter 0 How to access this Function From the Registration Portal click on Program Registration e ach program can be Process linked to club website through the Available to Web check box e Ifi
37. tisa Player Registration Program the Type must be Player Review the list of programs to see which programs are already registered 2 Click on the Add New button to add a new program 3 Completion of all fields is mandatory except for Minimum Persons and Maximum Persons 4 If you are registering a player you must choose Player in the drop down menu for Type 5 After completing all mandatory fields click on Save button When you have completed all of your program registrations click on Exit button Function Notes 1 List of teams in club 2 Edit button 3 Create New Te button Exit button Jidd Notes Summary Rules Tips etc e Teams and Programs must be in place before Players and Team Officials can be assigned to them e Teams do not have to be created season after season as in previous registration systems they can be updated to reflect the current teams change in age or left alone to be reused again witha new group of players e Deletions should only be used for teams created in error e The Team Type is being removed e You can sort the teams by clicking on the Name heading Create Edit Teams page Windows Internet Explorer t View Favorites Tools Help Ss convert E Select e Home page v http fontsoccer proserveit com Prerelease OSAClubs portals PeterboroughCity top Zi Canenh
38. ve e You are now in an individual registration as in Page 15 Select Player Program and Classification amp Playing Season updates automatically The Registration Effective and Termination Dates will be updated automatically Optional click the check boxes in the Documents Received area for your own re cords these do not affect the business rules of the database Update the Status to Active if registration is ready to proceed Click the Save and Proceed button to continue Registration Management E EX yi umei Roger Tahoe Ri Aare pe S P Pe gr WE Se we S ge we SS we i Se WW We Se F n KS Function Notes 4 Cib Segrch Logged in at Peiprbarg User Mai 1 Searchable Fields Seiten 2 Search button 3 Search results 4 Select individual to update record 5 After record is updatedNclick on the Save and Proceed button Piei hejma thee E rem Petert Legged Peterbora Leer pul b a Sens Maksa Limni eiel a Sch HIL LILY IL lager iama tr Tirta Bia Logged in as Peterboro Us Lom Lar Hame Do Lr grr s pg zt kee Lenn e gt e gt Tgi gis Previcim Heena Aamo ciation Previous Clue Ten Lari Payed Uer IS w Cep Ex ei M nat 19 y i pn aa Dip E Ccara anre Reis iy eel DOE FRAI TH e Erpa NNE kelen mani Riecahei CN bi he pee Gage or oul rece aen puide sf ga lossia Scenes Ca Haks Introduction Thi
39. vironment you can perform a search by last name only When the system goes live a local search ie the Club s dB will consist of any one of first name last name known as or dob A search all ie the entire OSA dB will consist of either an exact match of the OSA Registration Number dob OR an exact match of the first initial or more last name dob dome page Windows Internet Explorer i hg E http fontsoccer proserveit com Prerelease OSAClubs portals PeterboroughCity top v 4 4 X Edit View Favorites Tools Help Sy Convert F Select dir Store page E e gt OO Piss Connie 1 anand in act Datarharn Hear Ind Home AVre gOCCEpy s P LOGOUT REGISTRATION Q User peterboro user Role s Club Registrar DB d 5 7901 ro ZG Club Link A N Page 1 Registrant Details Search Club Select Club Registration Details Search Registram roum Select Registrant My Details My Organisations Previous Code First Name Last Name Known As Website Editor Henderson Player Registration DOB Status Gender Registration Date Player Status Membership Active v Male All Si Competitions sccent Club Name District Association Teams A e C Search entire database When you search locali optional Events amp inside the club only only First Name or Last Name are mandatory The rest are When you search the entire database the fo OSA I
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