GS1 in Europe Selective Distribution of Cosmetics Guideline
Contents
1. 1 The Global Language of Business in Europe 051 in Europe Selective Distribution of Cosmetics Guideline Version 1 0 Document Summary Document Item Current Value Document Title GS1 in Europe Selective Distribution of Cosmetics Guideline Date Last Modified September 2014 Current Document Issue Issue 1 0 Status Initial issue This document serves as a guide to implementing GS1 Standards Document Description in the selective distribution of Cosmetics Log of Changes in Issue 1 Issue No Date of Change Changed Summary of Change Alexandre Rieucau GS1 France Sule Tarim GS1 Turkey Jakub Cihl r GS1 Czech Republic Xavier Pujol GS1 Spain 0 1 September 2014 Initial issue first draft Attending companies gave their 0 2 N ber 2014 inputs t ke thi id ovember and eomeenies inpu s to make his guide as user oriented as possible Last corrections according companies comments and review GS1 experts 0 5 November 2014 Whole working group 0 4 December 2014 Graphic designer Consulted Literature Version Document Release Date Final STILL 2008 15 651 Global User Manuel May 2014 ILIE GS1 Datamatrix May 2014 2 All contents copyright GS1 in Europe GS1 in Europe Selective Distribution of Cosmetics Guideline Version 1 0 Contributors GS1 MOs staff retailers manufacturers Organization Nathalie Maujean Beaut Prestige Inter2. Batch Lot Number The batch or lot number associates a trade item with information the manufacturer considers relevant for traceability of the item The data may refer to the trade item itself or to items contained in it Consumer Unit see also Trade item The package size of a product or products agreed by trading partners as the size sold at the retail point of sale Data Carrier A way to represent data in a machine readable form used to enable automatic reading of the Element Strings External Traceability External Traceability takes place when instances of a Traceable Item are physically handed over from one Traceability partner Traceable Item source to another Traceability partner Traceable Item recipient GLN Global Location Number The 551 Identification Key used to identify physical locations or legal entities The key comprises a GS1 Company Prefix Location Reference and Check Digit GTIN Global Trade Item Number The 551 Identification Key used to identify trade items The key comprises a GS1 Company Prefix followed by an Item Reference Number and a Check Digit GTIN 8 This is a 8 digit GS1 Identification Key composed of an item reference and a check digit A GS1 8 Prefix is a one two or three digit index number administered 091 that is allocated to GS1 Member Organisations for the creation of GTIN 8s or for Restricted Circulation Numbers RCN GTIN 8 was formerl
3. GS1 in Europe Selective Distribution of Cosmetics Guideline Version 1 0 2 Trade items 2 1 Product identification Each product ordered and intended for sale must be codified GTIN and marked with a barcode EAN 8 EAN 13 or UPC so that it can be read using the standard short range terminals at a warehouse or at points of sale and can be visually read through the human readable interpretation underneath the barcode To get your own GTIN you need a Global Company Prefix allocated by a GS1 Member Organisation de pending on the country your company is located in Find your nearest GS1 office Please use this link http www gs1 org contact There are 3 GTIN formats potentially accepted by the selective distribution of cosmetics may vary from one retailer to another For applications that require a uniform 14 digit format leading zeroes need to be added GTIN 8 000000nnnnnnnn where n is a figure GTIN 12 OOnnnnnnnnnnnn a GTIN 13 Onnnnnnnnnnnnn GTIN GTIN 8 directly obtained from GS1 Member 1 Eo ESSERE tt EA 5 EE GS1 Company Prefix gt gt gt lt lt lt Item Reference Check Digit po start of GS1 Company Prefix lt lt lt variable start position mE numeric gt gt gt variable length According to the GS1 standards a product consumer unit or trade item may be identified by a GTIN 8 GTIN 12 or GTIN 13 Retailers and manufacturers recommend the use
4. GTIN UPO to identify the product at the level of each trade item http www gs1 org 1 gtinrules Given the significant consequences for warehouse operations this prior notification regarding changes in the complete package concept must be accompanied by a projected date for delivery of the products in their new packing The supplier will do its utmost by means of alert procedures Resolution of pending order to prevent any delivery that includes both the old and new complete package for a given consumer unit upon the first delivery with the new complete package to identify the new complete package by means of a label or provide a notification prior to the delivery via specific correspondence or e mail To get compliant barcodes follow the 10 steps from this link http www gsi1 org barcodes implementation Any product that proves to be difficult to read or lacks a barcode may be relabelled with the supplier s approval or withdrawn and replaced by the supplier The barcode must be integrated in accordance with the rules in the GS1 standard which are reviewed on this website and available in 20 languages http www gs1 org 1 atinrules For consumer units in the selective distribution of cosmetics only the following barcodes are accepted may vary from one retailer to another 9 501101530003 10 6 1414100003 6 614193 9 w GS1 in Europe Selective Distribution of
5. GTIN is always 14 digits with a leading 0 if necessary GS1 128 Symbol 01 0 9501101 53000 3 17 140704 10 AB 123 EAN 13 Symbol I 9 501101530003 09501101530003 13 GS1 in Europe Selective Distribution of Cosmetics Guideline Version 1 0 The supplier must notify the retail chain in advance of any change in the product characteristics during its life Cycle and ideally at least two months prior to delivery of the modified product This prior notice will include but is not limited to information regarding the packing complete package and grouping formerly known as the outer and inner packaging that the distributor will be using insofar as this is known for the purpose of placing orders the supplier product reference number the various methods GTIN UPC to identify the product at the level of each trade item http www gs1 org 1 gtinrules Given the significant consequences for warehouse operations this prior notification regarding changes in the complete package concept must be accompanied by a projected date for delivery of the products in their new packing The supplier will do its utmost by means of alert procedures Resolution of pending order to prevent any delivery that includes both the old and new complete package for a given consumer unit upon the first delivery with the new complete package to identify the new complete package by means of a label or insert or provide notification
6. about cosmetic products came into force in July 11th 2013 and its main goal is to strengthen European consumers safety This regulation forces manufacturers and retailers to better identify and trace cosmetics products all along the supply chain Consequently withdrawal and re call procedures must also be implemented among the supply chain 1 2 Scope This document serves as a best practice guide to implementing product identification based on GS1 global standards for supply chain management These standards were developed by industry to optimize business practices across supply chains world wide The current edition of this implementation guideline is focusing on Product Identification and Barcodes amp Labelling as this is crucial for all subsequent steps in the supply chain The guideline will expand in the fu ture according to the roadmap developed by the GS1 in Europe group for selective distribution of cosmetics in order to give guidance on the implementation of GS1 standards in this sector including processes electronic communication and Tracking amp Tracing All contents copyright GS1 in Europe 5 GS1 in Europe Selective Distribution of Cosmetics Guideline Version 1 0 1 5 Glossary Definition Actor An actor is a role that a user plays with respect to a system Application Identifier Al The field of two or more digits at the beginning of an Element String that uniquely defines its format and meaning
7. belongs to each company s decision to apply GS1 recommendations to pallet identification 4 5 Pallet enclosure For the selective distribution of cosmetics attributing a SSCC to pallets is not common When pallets are used for logistical purposes the following best practices are recommended The adhesive or film should offer guaranteed protection against tampering The pallet should be properly film wrapped to include the base so as to prevent the load from sliding on the base and ensure hazard free racking BLACK FILM IS PROHIBITED TO ENSURE THAT THE PACKAGES CAN BE COUNTED DURING THE ACCEPTANCE INSPECTION The film should be stretched appropriately tight and must not damage the product retail packaging or the product itself Carriers are prohibited from removing the film wrap from the pallets We recommend that the following in structions be visible Do not de palletize film wrapped pallet to be delivered as is L shaped corner protectors made of recyclable laminated cardboard may be used to protect the corners and ensure the stability of the products if deemed necessary by the supplier The pallet should be wrapped in a customized guarantee band or strap to prevent any disputes 4 4 Other logistic unit identification New products Promotions and promotional items In case of needs the label for a carton type logistic unit should ideally include an indication in the comments area that the merchandise contained in the
8. ecr it www indicod ecr it GS1 Kazakstan 7 3272 756578 7 7272 479348 info gs1 kz www gs1 kz GS1 Kyrgyzstan 996 312 900 521 info gs1kg org www gsl1kg org GS1 Latvia 371 67830 822 9512951 www gs1lv org GS1 Lithuania 370 5 2614532 gsl gsilt org www gs1lt org GS1 Macedonia 389 2 32 54 250 gsimk gsimk org mk www gsimk org mk GS1 Moldova 373 22 211 669 info gs1md org www gsimd org GS1 Netherlands 31 20 511 3820 info gs1 nl www gs_L nl GS1 Norway 47 22 97 13 20 firmapost gs1 no WWW gs1 no GS1 Poland 48 61 8504977 gsipligsipl org www gs1pl org GS1 Portugal 35 1 21 752 07 40 info gs1pt org www gsipt org GS1 Romania 40 21 3178031 office gs1 ro Wwww gs1 ro GS1 Russia 7 495 730 7103 info gs1ru org WWW gs1ru org GS1 Serbia 381 11 3152 312 office gslyu org www gslyu org GS1 Slovakia 421 41 565 11 85 info gs1sk org www gsi1sk org GS1 Slovenia 386 1 5898320 info gs1si org www gs1si org GS1 Spain 34 93 252 39 00 info gsles org WWW gs1es org GS1 Sweden 46 8 50 10 10 00 info gs1 se 951 5 651 Switzerland 41 0 58 800 70 00 mail gsi1 ch WWw gs1 ch GS1 Turkey 90 312 218 20 00 gsiturkey atobb org tr www gsltr org GS1 UK 44 20 7092 3500 info gs1uk org www gsluk org GS1 Ukraine 380 44 486 0734 ean gs1ua org WWW gs1ua org GS1 Uzbekistan 998 71 252 6604 info gs1uz org www gs1uz org GS1 in Europe i
9. of the GTIN 13 The reuse of a GTIN for a new product is prohibited due to sector specific rules and specific products International rules have been adopted to identify in which case it is recommended to change a GTIN for one trade item These recommendations are available in 20 languages at this address http www gs1 org 1 atinrules Information related to the product When a manufacturer indicates a use by date on its products the date must be easily legible on the product by the platform warehouse etc for picking control purposes as well as by the customer It is essential that this date be clearly visible on the logistic units upon their delivery to the distributor At the time of delivery the product expiry date must be consistent with the shelf life negotiated between the parties as part of the General Purchasing Conditions otherwise the delivery will be rejected All contents copyright GS1 in Europe 9 The supplier must notify the retail chain in advance of any change in the product characteristics during its life cycle and ideally at least two months prior to delivery of the modified product This prior notice will include but is not limited to information regarding the packing complete package and grouping formerly known as the outer and inner packaging that the distributor will be using insofar as this is known for the purpose of placing orders the supplier s product reference number the various methods
10. prior to the delivery via specific correspondence or e mail References You can download the GS1 Global User Manual for logistical applications from this link http tinyurl com GS1 Global User Manual 14 All contents copyright GS1 in Europe GS1 in Europe Selective Distribution of Cosmetics Guideline Version 1 0 4 Logistic units 4 1 Carton type logistic unit identification The most commonly used logistic unit in the selective distribution of cosmetics today is a carton type unit Whenever possible logistic units should be identified with an SSCC Serial Shipping Container Code serial package number Identification is required for all packages Only one order shipping label should be affixed to each package For a standard uniform logistic unit a complete package the order shipping label should be affixed next to barcoding recommendations defined in the previous section on the visible portion of the package In accordance with GS1 standards this order shipping label corresponds to the customer and transport sections of GS1 logistics label These two sections are used to route the merchandise properly to the recipient These sections may be created printed and affixed at different times They may be affixed to one or two labels The customer and transport sections are generally attached as the order is being prepared or shipped Ide ally they should be affixed above the product sectio
11. that this date be clearly visible on the logistic units upon their delivery to the distributor At the time of delivery the product expiry date must be consistent with the shelf life negotiated between the parties as part of the General Purchasing Conditions otherwise the delivery could lead to rejections Zip Code or Routing Code Services Carrier name Shipper Recipient Pick up date Requested delivery date Routing code in letters a numbers white on black background Shipmentnumber Routing code in barcode forma 651 123 Al 403 403824 1235 LYOdSNVUL Order number The comments section can be usedto write out information in adescription of the the ola age SSCC 034531200000002527 03453120001209 LOT 1234 Translationintextofthedata gt USE BY 0 2025 12 31 recorded in the barcodes with the keywords in English The barcode s inGS1 128 3120001209 17 051231 10 1234 01 0345 001034531200000002527 Example logo product description internal product code NOILD3S 1210084 16 All contents copyright GS1 in Europe GS1 in Europe Selective Distribution of Cosmetics Guideline Version 1 0 4 2 Identification for a pallet type logistic unit For the selective distribution of cosmetics it is not common to identify the pallet as the logistic unit by affixing an SSCC code since the most common logistic unit is a case It
12. 1 Albania 355 4 232073 info gs1al org WWw gs1al org GS1 Armenia 374 10 272 622 gslarm am org www gslam org GS1 Austria 43 1 505 86 01 office gs1 at WWW gs1 at GS1 Azerbaijan 99412 4987405 ean ags1az org www gs1az org GS1 Belarus 375 17 298 09 13 info gsl1by by www gsl1by by GS1 Belgium amp Luxembourg 32 2 229 18 80 info gs1belu org www gs1belu org GS1 Bosnia Herzegovina 387 33 258 646 info gs1bih com www gsibih com GS1 Bulgaria 359 2 988 3139 gs1bulgaria gs1bg org www gsl1bg org GS1 Croatia 385 1 48 95 000 info gs1hr org www gs1hr org GS1 Cyprus 357 2 889800 info gsicy org WWW gs1cy org GS1 Czech Republic 420 234 633145 info gs1cz org www gs1cz org GS1 Denmark 45 39 27 85 27 info gs1 dk www gs1 dk GS1 Estonia 372 660 5535 info gs1 ee www gs1 ee GS1 Finland 358 75 756 3500 asiakaspalvelu ags1 fi www gs1 fi GS1 France 33 1 409 554 10 infos gs1fr org www gs1 fr GS1 Georgia 995 32 29 4724 info gs1ge org www gsl1ge org GS1 Germany 49 221 947 14 0 info gs1 germany de www gs1 germany de GS1 Greece 30 210 990 4260 info gslgreece org www gslgreece org GS1 Hungary 36 1412 3954 info gs1hu org www gs1hu org GS1 Iceland 354 511 3011 info gs1 is 951 15 651 Ireland 353 1 208 0660 info gs1lie org www gs1 ie GS1 Israel 972 3 519 88 39 sigal gs1il org www gs1il org GS1 39 02 777 2121 info indicod
13. 4 is the 14 digit GS1 Identification Key composed of an Indicator digit 1 2 5 4 5 6 7 or 8 and it can be used to identify the grouping units These grouping units consist of identical units with the same composi tion They are not sold at the retail POS Figure 2 1 2 6 2 1 GTIN 14 Data Structures GTIN 8 based N4 0 0 0 0 0 Ng No N41 N42 Naz GTIN 12 based 0 Nz Ns Ng No Nio Nu 2 GTIN 13 based N1 N5 Nz Na Ns Ne Ng No N41 N42 Naz N14 These 14 digit GTINs incorporate an indicator and the GTIN of the consumer unit contained in each grouping The indicators at the front have no meaning The digits do not have to be used in sequential order and some 12 All contents copyright GS1 in Europe may not be used at all The indicator in GTIN 14 structure creates extra numbering capacity Indicators can be re used The Check Digit for each GTIN 14 is recalculated on the basis of the GTIN and the indicator The Indicator is a digit with a value of 1 to 8 It is assigned as required by the company that constructs the identification number It can provide up to eight separate GTIN 14s to identify cosmetics groupings When a trade item GTIN changes for retail purposes it will have consequences on the item trade grouping identification Please refer to the international GTIN allocation rules http www gs1 org 1 gtinrules Please find more information in the GS1 General Specifi
14. Cosmetics Guideline Version 1 0 5 Trade item grouping 5 1 Trade item grouping identification Trade item grouping may be present in a wide variety of physical forms such as a fibreboard case a covered or banded pallet a film wrapped tray etc Trade item grouping of identical or different units can be identified with a GTIN N B Identifying trade item grouping with a GTIN is not a common practice in the selective distribution of cos metics If a manufacturer of this sector would like to identify its trade item grouping with a GTIN GS1 recommends that they should be identified with a GTIN 12 GTIN 13 or GTIN 14 For this purpose you can download the GS1 Global User Manual for logistical applications from this link http tinyurl com GS1 Global User Manual Depending on the above conditions and internal needs the manufacturer can use following barcode symbols 351 129 This type of symbology is the most used in the selective distribution of cosmetics It can encode additional information such as best before dates as well as the GTIN EAN UPC Used if the manufacturer is printing on a separate label that is then being placed on a case or if the com pany is printing straight onto high quality case material This barcode only contains a GTIN ITF 14 Used if the manufacturer is printing straight onto poor quality case material such as fibreboard and certain types of cardboard This barcode only contains a GTIN GTIN 1
15. Data Dictionnary The GS1 Global Data Dictionary GDD is a repository of the data elements defined across all GS1 Standards Use this link to access the http apps gs1 org gdd 20 All contents copyright GS1 in Europe GS1 in Europe Selective Distribution of Cosmetics Guideline Version 1 0 6 Annex The GS1 system of standards is organized as follow IDENTIFY Standards for Identification GLN Global Location Number GTIN Global Trade Item Number SSCC Serial Shipping Container Code GRAI Global Returnable Asset Identifier GIAI Global Individual Asset Identifier GSRN Global Service Relation Number Mes Ben E MANUFACTURER ITEM CASE PALLET TRANSPORT DISTRIBUTOR TRANSPORT PALLET DISTRIBUTION TRANSPORT CASE ITEM RETAILER CONSUMER CENTRE HEALTHCARE PATIENT PROVIDER CAREGIVER OPERATOR CAPTURE 651 Standards for Barcodes 8 EPC RFID GS1 BARCODES EAN UPC GS1 128 ITF 14 GS1 DataBar GS1 DataMatrix 651 QRCode GS1 Composite EPC HF Gen 2 EPC UHF Gen 2 Barcode NAN V WOIT Wu SHARE 651 Standards for Data Exchange MASTER DATA Global Data Synchronisation Network GDSN TRANSACTIONAL DATA eCom EDI EVENT DATA EPC Information Service EPCIS INTEROPERABILITY ITEM MASTER DATA LOCATION DATA ITEM SHIPMENT TRACEABILITY PRODUCT PEDIGREE PURCHASE TRACKING RECALL WITHDRAWAL ORDER DESPATCH ADVICE INVOICE All contents copyright GS1 in Europe 21 Contact 251 in Europe locally GS
16. ary come from the Global Data Dictionnary apps gs1 org gdd All contents copyright GS1 in Europe GS1 in Europe Selective Distribution of Cosmetics Guideline Version 1 0 Definition Internal Traceability takes place when a Traceability partner receives one or Internal Traceability several instances of traceable items as inputs that are subjected to internal processes before one or several instances of traceable items are output A place where a traceable item is or could be located ISO CD 22519 A place of production handling storage and or sale An item of any composition established for transport and or storage that needs to be managed through the supply chain It is identified with an SSCC Within the context of Data Synchronisation any data that is applicable across multiple business transactions Master Data describes each Item or Master Data Party involved in Supply Chain Processes A Global Trade Item Number GTIN or a Global Location Number GLN uniquely identifies each data set Master Data can be divided into neutral and relationship dependent data A Party or Location is any legal or physical entity involved at any point in Party any supply chain and upon which there is a need to retrieve pre defined information A Party is uniquely identified by a Global Location Number GLN In a GS1 context this refers to a business process This is a series of actions or functions that transform an input into an output to as
17. cations http www gas1 org docs gsmp barcodes GS1 General Specifications pdf For this purpose you can download the GS1 Global User Manual for logistical applications from this link http tinyurl com GS1 Global User Manual Data Carriers for grouping units in the selective distribution of cosmetics The sector gives priority to the GS1 128 barcode symbology GS1 128 is a barcode used on cases and pallets that can contain identification codes and additional information such as dates weights and batch numbers The GS1 128 Symbology with Application Identifier 01 may be used to encode a GTIN 12 GTIN 13 or GTIN 14 that identifies the trade items The choice of this symbology is particularly relevant if there is a need to en code attribute information in addition to the identification number N B within the GS1 128 barcode the GTIN is always 14 digits with a leading 0 if necessary Other kinds of symbologies can also apply EAN UPC Symbology family UPC A UPC E and EAN 13 may be used to encode the GTIN 12 or GTIN 13 of the trade item grouping If used the GTIN 8 is encoded in an EAN 8 barcode GTIN 8 can only be used when all other pack size constraints are met a 14 Symbols may be used on cosmetic trade item grouping where printing conditions require the appli cation of a less demanding symbology ITF 14 Symbols can encode the GTIN 12 GTIN 13 or GTIN 14 of the trade item N B within the ITF 14 barcode the
18. duct packaging or logistical hierarchy It could be tracked traced recalled or withdrawn Traceable Item It could exist in multiple locations at the same time for example if identified at the trade item and batch level A traceable item may be related to another traceable itern It is the choice of the Traceability Partner which identification level e g GTIN or Lot Batch or serial level to use for the traceable item See also definition for process Location Logistic Unit Serial Shipping Container Code 5586 Share Traceability Traceability Data All contents copyright GS1 in Europe 7 051 in Europe Selective Distribution of Cosmetics Guideline Version 1 0 Definition Any item product or service upon which there is a need to retrieve Trade Item pre defined information and that may be priced or ordered ior invoiced at any point in any supply chain Any Supply Chain Partner that has a direct impact on the flow of goods Trading Partner through the supply chain Examples include Third Party Logistics Provider Manufacturer Retailer and Grower The Traceability Partner that receives carries and delivers one or more traceable items from one point to another without transforming the traceable item s Typically only has possession custody or control of a traceable item but may have ownership Transporter 8 All contents copyright GS1 in Europe
19. ive Distribution of Cosmetics Guideline Version 1 0 1 Introduction 1 1 Selective Distribution of Cosmetics The European luxury cosmetics sector has specific characteristics which make it quite different from the fast moving consumer goods sector Some relevant figures related to this sector in Europe are listed below On average only one instance per item SKU is sold per 2 months 6 instances of any item per year with an average stock of 2 instances per item 2 pallets are delivered per store per week with products from 2000 brands a From 7 000 to 10 000 SKUs can be found in one store 1 3 of SKUs are changed every year The integrity of the brand is more important than all trade items you have in the market In case of an issue with a product causing it to be unsuitable to sell to consumers everything will be done to protect the brand and the consumer by demanding a full withdrawal from all stores followed if deemed useful by a recall of those batches which contain improper items followed by replenishment of trustworthy items Considering these characteristics the use of GS1 Standards can all the more improve the efficiency and the competitiveness of the luxury cosmetics supply chain Moreover the coming trends in Europe such as anti counterfeiting issues electronic and mobile commerce are priority topics for both the European cosmetics sector and GS1 Member Organizations Additionally the new regulation EU 1225 2009
20. mplied of accuracy or fitness for purpose AND HEREBY DISCLAIM any liability direct or indirect for damages or loss relating to the use of the document The document may be modified subject to developments in technology changes to the standards or new legal requirements Several products and company names mentioned herein may be trade marks and or registered trademarks of their respective companies All contents copyright GS1 in Europe 3 GS1 in Europe Selective Distribution of Cosmetics Guideline Version 1 0 Table of Contents 1 Introduction 5 1 1 Selective Distribution of Cosmetics 5 1 2 Scope 5 1 5 Glossary 6 2 Trade items 9 2 1 Product identification 9 2 2 Product updates 10 2 5 Assigning barcodes to products 10 Trade item grouping 12 3 1 Trade item grouping identification 12 3 2 Product updates 14 4 Logistic units 15 4 1 Carton type logistic unit identification 15 4 2 Identification for a pallet type logistic unit 27 4 3 Pallet enclosure 17 4 4 Other logistic unit identification 17 4 5 Pictograms 17 4 5 1 Pictograms required by the sector relevant regulations I7 4 5 2 Pictograms on the handling of goods general 18 4 5 3 Pictograms on the handling of goods special cases 19 5 References 20 5 1 GS1 Global User Manual 20 5 2 GS1 Logistics Label 20 5 3 GS1 overview for Datamatrix symbology 20 6 Annex 21 4 All contents copyright GS1 in Europe GS1 in Europe Select
21. n rather than below it The order shipping label must include the following information based on sector recommendations Human readable Barcode The supplier s name and address x The name and address of the delivery platform For cross docking or delivery direct to the retail outlet the name number and address of the destination retail outlet optional The order number of the distributor serviced with the package The package s SSCC code The package s sequential number within the shipment X The package s gross weight The shipping date if no picking is involved The number of the supplier s delivery note x lt X X OK X An area for comments operations launch campaign etc X optional for security reasons optional for cross docking The logistics label contains three types of information the product the customer and the product transport For more standard label options please see the Standard International Logistics Label STILL brochure http tinyurl com GS1 Logistics Label All contents copyright GS1 in Europe 15 GS1 in Europe Selective Distribution of Cosmetics Guideline Version 1 0 Information related to the product When a manufacturer indicates a use by date on its products the date must be easily legible on the product by the platform warehouse etc for picking control purposes well as by the customer It is essential
22. national France Christophe Jacquart Beaut Prestige International Germany Marie Claude Nassar Beaut Prestige International Germany Arnaud Caurier Coty Group Karen Arkesteyn GS1 Belgium amp Luxembourg Jakub Cihlar GS1 Czech Republic Alexandre Rieucau GS1 France Bettina Bartz GS1 Germany Giada Necci GS1 Italy Hein Gorter de Vries GS1 Netherlands Anna Gawronska Btaszczyk 051 Poland Marianna Revallova GS1 Slovakia Ivka Sazdova GS1 Slovenia Xavier Pujol 651 Spain Alice Mukaru GS1 Sweden Sule Tarim GS1 Turkey Karine Ferme Duval Guerlain Mauro Maiocco L Or al Italy Dominique Martini Millenium Fragrances France Patrick Gentine Sephora Group Partners involved in the development of this document GS1 in Europe GS1 in Europe is a collaboration of 45 GS1 member organisations and leads the creation and implementation of harmonised user driven solutions for improving the supply and demand chain of European companies Further information on GS1 in Europe and the activities in the selective distribution of cosmetics can be ob tained from www gs1 eu Disclaimer Whilst every effort has been made to ensure that the guidelines to use the GS1 standards contained in the document are correct GS1 GS1 in Europe and any other party involved in the creation of the document HEREBY STATE that the document is provided without warranty either expressed or i
23. s a collaboration of 45 GS1 member organisations We lead the creation and implementation of harmonised user driven solutions for improving the supply and demand chain of European companies GS1 in Europe T 33 1 40 95 21 79 E camille dreyfuss gsleu org www gsi1 eu o000
24. sist in meeting an Process organisation s objectives Inputs and outputs may be data physical entities or a mixture of both examples being order to cash collaborative planning warehouse management and cross docking GS1 Global definition A piece of information reflecting a characteristic Product Description related to an identification number e 9 an expiration date or a product description related to a GTIN The GS1 Identification Key used to identify logistics units The key comprises an Extension digit GS1 Company Prefix Serial Reference and Check Digit Act of exchanging information about an entity or traceable item with another Trading Partner A grouping of logistics and transport units assembled and identified by Shipment the seller sender of the goods travelling under one despatch advice and or Bill of Lading to one customer recipient Shipment Reference Number The reference number assigned to a shipment ISO 9001 2000 Traceability is the ability to trace the history application or location of that which is under consideration Any information about the history application or location of a traceable item either Master Data or Transactional Data A physical object that may or may not be a trade item where there may be a need to retrieve information about its history application or location The level at which the traceable item is defined is dependent on the industry and degree of control required for example within a pro
25. t be identified by a special clearly visible label An example is given at right Packaging stacking capacity If the packaging stacking capacity is not explicitly indicated it is set by de fault at a maximum of two layers The numeral 8 indicates the maximum number of layers in which the cartons may be stacked in static conditions 19 All contents copyright GS1 in Europe GS1 in Europe Selective Distribution of Cosmetics Guideline Version 1 0 5 References 5 1 GS1 Global User Manual GS1 Global User Manuel gathers all the relevant information to apply 051 standards for logistics according to the international best practices Download this document from this link http tinyurl com GS1 Global User Manual 5 2 GS1 Logistics Label The GS1 STILL document gathers all relevant information to use the GS1 logistics label according to the international best practices Download this document from this link http tinyurl com GS1 Logistics Label 5 5 GS1 overview for Datamatrix symbology While automatic identification is almost a mature technology it is nevertheless true that the overall system effectiveness assumes a perfect match with the user needs Yet user needs evolve and in response to these GS1 has incorporated GS1 DataMatrix as a standard data carrier alongside the existing GS1 endorsed linear bar codes Download this document from this link http tinyurl com GS1 Datamatrix 5 4 GS1 Global
26. unit is a new product or a promotional item Any packages for which the supplier has requested priority processing new products product shortages etc must be clearly visible 4 5 Pictograms On the outer cases the below symbols must be placed where they can be seen 4 5 1 Pictograms required by the sector relevant regulations Manufacturers are required to comply with existing standards regarding the mandatory display of pictograms on original cartons complete packages or reconditioned cartons order picking These include but are not limited to information on the recycling of packaging or the transport of hazardous goods It is the responsibility of the manufacturers to adapt to regulatory changes within the legal time period for doing so For products governed by UN 1266 or UN 1250 the transport regulations on hazardous products All contents copyright 251 in Europe 17 1266 Perfumery products or UN 1950 Aerosols Net quantity x L 4 5 2 Pictograms on the handling of goods general To facilitate handling and storage operations manufacturers must comply with the international standard NF EN ISO 780 on pictorial markings for the handling of goods 4 A 18 GS1 in Europe Selective Distribution of Cosmetics Guideline Version 1 0 4 5 3 Pictograms on the handling of goods special cases Heavy weight Packages that exceed 15 kg in weight mus
27. y known as EAN 8 GTIN 13 The GS1 system s international 13 digit item numbering code It consists of the GS1 company prefix the item reference number and the control character It can be used to identify any trade unit specifically consumer units trade item product services or consignments GTIN 13 was formerly known as EAN 13 GTIN 14 The GS1 system s international 14 digit item numbering code It is used to identify trade units that are not for retail sale GTIN 14 was formerly known as EAN 14 GS1 128 Structured sequence of alohanumeric characters constituting one or more items of information of fixed or variable length with each item being preceded by its identifier The application identifiers along with the structure and length of the data they introduce are defined by GS1 The term GS1 128 refers to the barcode into which this data is translated Thus any of the following can be translated into GS1 128 format a sequential package number or SSCC a UCC EAN 13 code or GTIN 14 code a lot number a date a weight etc Grouping units Trade item A unit that contains consumer units for logistical purposes grouping 651 System The specifications standards and guidelines administered by GS1 Identification Refer to GLN GTIN or SSCC Internal Process A series of actions changes or function s within an organisation or an organisation that brings about a result Most definitions in this gloss
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