SEASWeb Manual - Chama Schools
Contents
1. PO Box 590 Mountain Home AR 72654 lt Toll Free 877 221 7327 e Web www computerautomation com e e mail seas computerautomation com SEASWeb User Manual Chapter 1 Introduction Welcome to SEASWeb the premier online application for special educators The development of Special Education Automation Software SEAS came about when Computer Automation Systems Inc was contracted to develop programs for public schools in areas such as transportation and maintenance Upon completion of these projects Computer Automation Systems Inc was asked to evaluate the need for automation in the special education department After the evaluation for assistance the initial response from Computer Automation Systems Inc was Your needs are so obvious surely someone has developed a solution for you After researching the market no viable software alternative was found so development of the SEAS program commenced The design and functionality of SEAS was developed and was and is heavily dependent upon the input of special education teachers speech pathologists and psychological examiners and their collaboration with SEAS programmers This same type of relationship has been and continues to be cultivated in each state where SEAS is distributed By developing SEAS from the user s point of view the program has been tremendously successful Within six months of its release the SEAS program was installed in over 50 of schools and all maj2. Download Mozilla 1 3 for Mac from this address https seasweb net Browser Mozilla1 3 sit Step 2 gt Click on the icon for Mozilla1 3 sit the file you just downloaded Step 3 gt Follow the on screen directions and restart the computer Step 4 gt Go to Adobe 5 1 for Mac installation Internet Explorer Installation Step 1 gt Download Internet Explorer from http www microsoft com downloads details aspx FamilyID 295f0285 13b4 4d7f a9c0 9366f2366e31 amp DisplayLang en Step 2 gt On your hard disk double click the file that you downloaded to expand it Depending on the Web browser that you are currently using this step might be performed for you automatically Step 3 gt Double click the Internet Explorer 5 1 smi file to start the setup program Step 4 gt On the desktop double click the Internet Explorer 5 1 file Then copy the Internet Explorer 5 1 folder to the Macintosh HD Adobe Reader 5 1 for Mac Installation Step 1 gt Download Adobe Reader 5 1 for Mac from this address http www adobe com products acrobat readstep2 html Step 2 gt On your hard disk double click the file that you downloaded to expand it Step 3 gt On your hard disk double click the file named Acrobat Reader Installer This starts the download process for the rest of the files required to use Acrobat Reader Computer Automation Systems Inc e For technical assistance please call 877 221 7327 SEASWeb User Manual Step 4 gt If
3. left mouse button down drag this icon to an open area on the desktop Step 5 gt Release the mouse button An icon will appear labeled Special Education Automation Software SEAS Step 6 gt Double click that icon to access the SEASWeb Login page Computer Automation Systems Inc e For technical assistance please call 877 221 7327 SEASWeb User Manual Resolution Screen Size A screen resolution of 800 X 600 pixels is recommended to view portrait layout forms from margin to margin Higher resolutions may be used without affecting the printed page but the appearance of the text on the screen will be smaller When changing to a resolution higher than 800 X 600 keep in mind that not all computers will function at higher resolutions To change the monitor resolution from the desktop of a PC Step 1 gt Right click on any empty place on the desktop Step 2 gt From the list that appears left click on Properties Step 3 gt Select the Settings tab at the top of the Display Properties window Step 4 gt Move the slide bar for Screen area to 800 X 600 pixels Step 5 gt Click OK Computer Automation Systems Inc e For technical assistance please call 877 221 7327
4. s manual helpful but feel free to contact our knowledgeable Tech Support department at 1 877 221 7327 or e mail tech SEASWeb net if you have any questions Computer Automation Systems Inc For technical assistance please call 877 221 7327 SEASWeb User Manual Chapter 2 Technical This section is designed to help you determine if your computer is compatible with SEASWeb and to help you configure your computer for trouble free operation in the program The sections below labeled Minimum are the lowest possible configurations that will work with SEASWeb If your computer does not meet these specifications it will need to be upgraded before SEASWeb will function properly System Requirements PC Requirements Minimum Microsoft Windows 98 Microsoft Internet Explorer 6 w Service Pack 1 Adobe Acrobat Reader 6 0 or higher 233 MHz processor or higher 32mb of Ram or higher 20mb free hard drive space 56kbps modem and internet service Recommended Microsoft Windows XP w Service pack 1 Microsoft Internet Explorer 6 w Service Pack 1 Adobe Acrobat Reader 6 0 or higher 1GHZ Processor or higher 128mb of Ram or higher 50mb free hard drive space Cable DSL or LAN connection and internet service Mac Requirements Minimum Mac OS software version 8 6 9 0 4 or 9 1 Power PC processor Microsoft Internet Explorer 5 Macintosh edition Adobe Acrobat Reader 5 for Macintosh 32mb of RAM or higher 20MB of available h
5. you are using Internet Explorer continue to step 5 If you are using Mozilla 1 3 For Mac Skip to the section entitled Adobe Reader Setup Step 5 gt After the files are downloaded open the Macintosh HD and double click on the applications folder Step 6 gt Double click on the Acrobat Reader folder and then double click on the Web Browser Plug in folder Step 7 gt Copy the file PDF Viewer into the plug ins folder located in the Internet Explorer folder on the Macintosh HD Internet Explorer Setup For SEASWeb to function properly there are settings that need to be adjusted within Internet Explorer The steps listed below are involved in changing these settings Step 1 gt Double click on the icon for Internet Explorer to open it up Step 2 gt From the menu bar located at the top of the screen click on Edit then click on Preferences from the menu that appears This will open the Internet Explorer Preferences window Step 3 gt Click on Download Options from the list on the left Under Download Destination choose Always use download location from appropriate file helpers Under Download Manager Options Change the maximum number of concurrent downloads to 8 and set it to immediately remove items after they have been downloaded Step 4 gt Click on File Helpers from the list on the left then click on the word Description under file helper settings to arrange the list in alphabetical order Step 5 gt Double click o
6. AN This stands for Local Area Network and will be the most common connection within school districts LAN speeds vary a great deal depending on several factors that include the way the network is connected to the internet the number of users using the connection at the same time and the hardware in place at the district In some cases LAN connections can actually be slower than dial up if the amount of bandwidth available does not match the number of users sharing the connection SEASWeb functions very well on most LAN connections with the exception of the above mentioned cases Printer Requirements SEASWeb uses Adobe Reader to both display and print forms for many reasons One of which is Adobe Readers flexibility in the area of printing which makes it possible to print to almost any printer without experiencing problems If you experience any printing problems please visit their troubleshooting guides listed below PC Printer Requirements http www adobe com support techdocs 316508 htm Mac Printer Requirements http www adobe com support techdocs 315727 html Settings Pe Before using SEASWeb some changes need to be made to the settings of the browser and the Adobe software These settings eliminate certain problems encountered when using SEASWeb and should be changed on all computers in the district that will be used to access the program MAC Settings The first thing we need to find out is the version of the Operating System OS o
7. Default and Use Blank Step 3 gt Select Use Current and click on OK Now the SEAS Login page will be the home page on that computer until it is changed Keep in mind that the District s Web site may need to be the user s home page at school however SEASWeb could be the home page on your home computer Be courteous and never change someone else s home page Favorite To set SEASWeb as a favorite Step 1 gt Go to the SEASWeb Login page Step 2 gt Click on the Favorites menu option Step 3 gt Click on the first option which is Add to Favorites Step 4 gt Select a folder to put the favorite in Step 5 gt Click OK Desktop Shortcut To set SEASWeb as a desktop shortcut Step 1 gt Go to the SEASWeb Login page Step 2 gt With the Login page visible restore the Internet window size by clicking on the Maximize Restore button in the upper right hand corner of the title bar on your computer screen You will then be able to see both the computer desktop and the address line of the SEAS Web page If both the desktop and the address bar cannot be seen simultaneously it may be necessary to either resize the Internet Explorer window or move it by dragging the Title bar Step 3 gt Locate the Internet Explorer icon that appears at the beginning of the address bar It looks like a blue e with a piece of paper folded down behind one corner Step 4 gt Click on the e and while holding the
8. ard disk space 56kbps modem and internet service Recommended Mac OS software version 10 3 7 or higher Safari version 1 2 3 or higher Adobe Acrobat Reader 7 for Macintosh 128mb of RAM or higher 50MB of available hard disk space Cable DSL or LAN connection and internet service Computer Automation Systems Inc e For technical assistance please call 877 221 7327 SEASWeb User Manual Internet Connections There are a number of ways that you can connect to the internet and your internet connection is the determining factor for how fast or slow SEASWeb will run on your computer Listed below are the most common connection types and a brief description of each e Dial up This is the slowest internet connection best used only to check e mail and view standard web pages SEASWeb will run on a dial up connection but it will be very slow Patience is a virtue needed when accessing the program in this manner We here at Computer Automation we do not recommend accessing the SEASWeb program via a Dial up connection e Cable DSL These internet connection types are much faster than Dial up The signal is digital and the hardware used by the Internet Service Provider is newer technology than dial up SEASWeb runs very well on these connection types in most cases However if multiple users are sharing the connection or a single user is running multiple applications over the connection at once SEASWeb may run slower than expected e L
9. into OS 9 you will need to purchase OS 10 3 to use SEASWeb Computer Automation Systems Inc e For technical assistance please call 877 221 7327 SEASWeb User Manual Procedure for rebooting into OS 9 This procedure is only necessary in certain circumstances Step 1 gt Click on the apple in the upper left hand corner Step 2 gt Click on System Prefs will say Control panels on some systems Step 3 gt Click on Startup Disk from the menu that appears Step 4 gt Click on OS 9 and click the restart button at the bottom of that window After the system restarts you will be running in OS 9 and will need to follow the setup procedure for OS 9 0 9 2 2 Setup Procedure for OS 9 Software Requirements You will need Mozilla 1 3 for Mac recommended OR Internet Explorer 5 1 6 for Mac In addition to one of those you will need Adobe Acrobat Reader version 5 1 for Mac We will need to choose either Mozilla or Internet Explorer IE as our browser We here at Seas recommend using Mozilla 1 3 for Mac because there are fewer bugs than in IE and Mozilla is easier to configure than IE However if you prefer to use Internet Explorer we continue to support it but you may experience more problems than you would when using Mozilla You only need one of these browsers so when you decide which one to use follow its setup procedure and ignore the setup procedure for the other Mozilla 1 3 For Mac Installation Step 1 gt
10. n Acrobat Forms Data Format Change Download Destination to Temporary Items Folder and handling to View with Application and click ok Step 6 gt Double click on Acrobat Forms Data Format in XML Change Download Destination to Download Folder and handling to Post Process with Application and hit ok Step 7 gt Double click on Acrobat Rights Management File Change Download Destination to Download Folder and handling to Post Process with Application and hit ok Step 8 gt Double click on Acrobat Portable Document Format Change Download Destination to Temporary Items Folder change handling to View with Plug in and change Plug in Name to PDF Viewer and hit ok Step 9 gt Click on Advanced from the list in the left Under Cache change Update pages to Always Click on the change location button and browse to System Folder then highlight it and click on the Choose button at the bottom of the window This change will not put temporary internet files into the system folder It only places a single cache file into this folder Under Connections check the Support Multiple Connections check box and change Max Connections to 8 Step 10 gt Click ok on the Internet Explorer Preferences window when finished will all the steps in this section Internet Explorer is now configured correctly to run SEASWeb Adobe Reader 5 1 for Mac setup Step 1 gt Click on the icon for Acrobat Reader to open the program If there is not an icon fo
11. n your Mac Different OS versions require different settings and versions of the software involved in using the SEASWeb program Step 1 gt Click on the apple in the upper left hand corner of the screen Step 2 gt Select About this computer or About this Mac Step 3 gt In the space that says OS version or Version you will see a number i e 9 2 2 or 10 3 6 This is the version of your operating system Computer Automation Systems Inc e For technical assistance please call 877 221 7327 SEASWeb User Manual Setup procedure OS 10 3 or higher Software Requirements Safari version 1 2 3 or higher If you have OS 10 3 1 10 3 6 you will first need to update the OS to 10 3 7 or higher If you have OS 10 7 or higher skip to 4 in the list Step 1 gt Click on the apple in the upper left hand corner and choose Software Update Step 2 gt Select OS update and Safari Browser update as well as any other updates you wish to install Step 3 gt Follow the instructions on the screen and you will be prompted to restart the computer after the updates are complete Step 4 gt After the computer restarts click on the apple in the upper left hand corner Step 5 gt Choose Software Update This time the only update we are concerned with is the Safari Browser update This is to ensure that the Safari Browser is the correct version for your new OS version Adobe Reader 7 Now the OS and the Browser are at the correct ve
12. or universities in Arkansas It is currently being marketed nationwide and has been very well received Because each state s special education program has its own unique set of guidelines SEAS can be customized to meet the specific needs of each state Programmers and a few users of the program have referred to SEAS as a living breathing entity in its own right This is primarily because the program is continually changing which is necessary in order to maintain and implement the latest changes by State and Federal Special Education agencies Additionally as technology changes the SEAS program itself must also change to keep pace To stay current with today s technology we must continually strive to seek and research the latest and greatest technological advances of the day in programming networking and database management In keeping with technological advances in computing Computer Automation Systems Inc has developed a web solution for easing the demands placed on special education by accounting and reporting procedures mandated by state and federal agencies SEASWeb not only provides the user with the ability to automatically add a student s demographic information to all selected special education forms and reports but also provides those same school systems with a secure off site data hosting storage facility Computer Automation Systems Inc wants you to feel as comfortable with SEASWeb as possible We hope you find this user
13. r Acrobat Reader on the desktop the program should be located on the Macintosh HD in the Acrobat Reader folder located in the Applications folder Step 2 gt From the menu bar located at the top of the screen click on Edit and then click on Preferences from the menu that appears This will open the Acrobat Reader Preferences window Step 3 gt Click on Options located in the list located on the left hand side of the window Step 4 gt All the check boxes should be checked with the exception of Certified Plug ins Only and Use Page Cache Step 5 gt Click OK at the bottom and restart the computer Computer Automation Systems Inc e For technical assistance please call 877 221 7327 SEASWeb User Manual Step 6 gt After the computer restarts you will be ready to use SEASWeb Create Links shortcuts If you wish to create a shortcut to the SEASWeb program there are three 3 methods you can use Home Page Favorite or Desktop Shortcut Each of these will take you to the same place but they will use different methods to get there All of these methods can be used simultaneously but one is sufficient Home Page To set SEASWeb as the home page on your computer Step 1 gt Go to the SEASWeb Log in menu and click on the Tools menu option Step 2 gt Select Internet Options which is the last item on the list The first item is Home page and under this listing are three selections Use Current Use
14. rsions to run Seas web and all that is left is to install and Set Up Adobe Reader v 7 0 Step 1 gt Open the item that you previously downloaded This will install Adobe Reader Step 2 gt Download Adobe Reader v 7 0 from http www adobe com products acrobat readstep2 html Step 3 gt Adobe reader should automatically open up when the installation is complete Go to Adobe Reader in the menu bar and click Preferences Step 4 gt Click Internet on the left and make sure that Display PDF in browser using Adobe Reader 7 0 7 0 is checked Step 5 gt Click Forms on the left and check the box next to Always hide forms document message bar and Click OK Step 6 gt Close Adobe Reader If Safari is open close and reopen it Step 7 gt You are now ready to use SEASWeb Setup procedure OS 10 0 0 10 6 9 If you have OS 10 0 0 10 6 9 you have two options for getting your computer to run with SEASWeb e Purchase OS 10 3 and then follow the setup procedure for OS 10 3 or higher If you need to purchase 10 3 go to the Apple Store for Education from this link http store apple com Catalog US Images routingpage htm e Reboot the computer into OS 9 and follow the setup procedure for OS 9 0 9 2 2 The procedure for rebooting into OS 9 is detailed below To check your Macintosh s ability to boot in OS 9 go to http docs info apple com article html artnum 25114 If your computer cannot reboot
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