Update Employee Information
Contents
1. HRIS User Manual Employee Self Service Module Update Employee Information Step 7 Click the Submit button after checking the information for correctness and completeness UP Employee Self Service t elf Parcona os sume Personal Information Review a Ene A Note that you can also opt to SS ee A E a aiana select other actions cca Cancel Clicking the cancel en button will delete current activity Contact A prompt will appear asking you to confirm the cancelation of Relationship Type Mot your activities Sica Ow Click Yes if you wish Date of Birth 01 Jun 2000 to completely cancel Relationship Began On 17 4ug 2015 ae Resides With Me Yes the activity Click No to go back to the previous page Attachments a See ONC NOS MN EN I eae EERE CN mE Save for Later This option None Add will temporarily store the entries you ve made for Cancel Printable Page Save fortater Back Submit revisions completion in the Home Logout Heip Personaice Page Page 39 of 41 future A prompt will appear after you click the Save for Later button where you will be asked to confirm the option you ve chosen Click OK and you will be redirected back to the Home Page Main Menu Doc Ref eUP HRIS User Manual Employee Self Service Module Update Employee Information Page 40 of 41 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Employee Informa2. Cancel _ Savefortater Back _ Next Page 11 of 41 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Employee Information Step 7 Click the Next button once you have entered your basic details UP Employee Self Service You will be directed to the Personal Information Review page Basic Details Update information Employee Name Employee Number 10000 Organzation Emal Address up edu ph Busness Group University of the Philippines Indicates required field f Effective Date 17 Aug 2015 Ww Employee Number 10000 Date of Brth 16 Feb Gender Female Organization Email Address up edu ph Cancel Save For Later Back _Mext 3 Page 12 of 41 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Employee Information UP Employee Self Service Personal information Review Employee Name Organzation Emei Address ange 2c support Basic Detaits Current Effective Date 01 Nov 2005 Tithe Prot X Full Name Jonson Prof First Name Middle Name Last Name Johnson Employee Number 10000 Date of Birth 16 Fed Marital Status Single Organization Email Address Gup edu ph Additional Information Attachments To he approvers understa uest YOU Can attach supporting Gocuments mages or inks to this actor None Add Approvers Details Line No Approver Approver Type Order No nS 3 Yan Evelyn HR People i z N2 Lumabas Virgina HR
3. Gp Human Resource Information System User Manual Self Service Module PCC Doc Ref eUP HRIS User Manual Employee Self Service Module Update Employee Information INTRODUCTION This manual was developed for the purpose of guiding Human Resource Development Officers in using navigating and utilizing the HRIS As the country s premier University UP aims to adapt new technology to make our operations more effective and more efficient With HRIS all HR operations across the entire UP system will be consolidated into one secure system accessible to both the employees and Human Resource Department Offices HRDOs This will not only help both the HR and the employee to easily access employee record and information across CUs it will also lessen the paperwork and the effort exerted in passing information from one campus to another Though HR Information is exclusive to HRD Offices some information are needed to be shared to other offices such as Accounting for Payroll Through the HRIS shared processes will be integrated for easier transactions for both offices sharing the same information Symbols and Conventions Used in This Manual To highlight the codes and Uniform Resource Locators URLs they are written in monospace font They will be found in this manual like this hris up edu ph It is also important to be familiar with the symbols used both in the HR Information System and this manual Some of the buttons and symbol
4. Employee Self Service Phone Numbers Enter and Mamtain _Cance _ Save For Later Next Employee Name Employee Number 1000 Organization Email Address up edu oh Business Group University of the Philippines TIP For Telephone no indicate Country and Area Code e g 6349 and number e g 688 688 and for Mobile no indicate the Country Code and the first 3 digts exciuding the first 0 e g 639193256395 Home Logout Help Personalize Page Page 25 of 41 Step 6 Enter your new phone number record and select the Type of Phone Number ex Home Mobile Doc Ref eUP HRIS User Manual Employee Self Service Module Update Employee Information Step 7 Click the Next button once you have filled out the details UP Employee Self Service You will be directed to the Phone Numbers Enter and Maintain ES Save for Later Cne Personal Information Review Employee Name Employee Number 1000 a e Organization Email Address uo edu ph Business Group University of the Philippines p Q TIP For Telephone no indicate Country and Area Code e g 6349 and number e g 888 888 and for Mobile no indicate the Country Code and the first 3 digits excluding the first 0 e g 639193256395 Mobile 639198888888 D pigg J ome Logout Help Personalize Page Page 26 of 41 UP Employee Self Service Personal information Review Employee Name Organization Email Address up edu ph Review your changes an
5. Human Resource Development Office First Name First Name First Name of Employee HRIS Human Resource Information System Middle Name Middle Name Middle Name of Employee URL Uniform Resource Locator Surname Last Name Last Name of Employee CSC Civil Service Commission Name Suffix Ex I Il Hl Jr Sr HRD Human Resource Extension Department Page 4 of 41 UP Number Date of Birth Place of Birth Civil Status Sex E mail Address Telephone Number Address Type Residential Address Zip code Employee Number Date of Birth Place of Birth Marital Status Gender Email Address Phone Numbers Address Type Address Zip Code Using Your HRIS Account Doc Ref eUP HRIS User Manual Employee Self Service Module Update Employee Information Employee Number CU s Date of Birth of Employee IS Determine by Town Province Region and Country of Birth Civil status of employee Gender of Employee Valid address of the employee Phone number of employee Address Type of employee s address either Permanent or Residential Employee s address determine with Town City Region and Country Zip Code of employee s address Constituent Units Information System Your HRIS account contains your personal and employment related information hence protecting your account s security is an imperative Here are a few reminders e Your credentials username and password are unique but it can al
6. Manual Employee Self Service Module Update Employee Information After clicking the Submit UP Employee Self Service button you will receive a Confirmation message that __ eee your request has been i e submitted for your Confirmation Manager s approval Your changes have been submitted for manager approval Logout Help Personalize Page About this Page Privacy Statement Page 28 of 41 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Employee Information EMERGENCY CONTACTS ane Step 4 Click the Add Town Cty gore button of the Emergency aoe Contacts subsection Type Permanent You will be directed to the Emergency Contact Create page Add ot update nforrretion about your beneficeres or dependents Note People you enter hare become dependents or beneficanes only after you complete Benefits Enrolment Add Name Relationship No resuts found Enter or updete informetion about people you want humen resources to contact in the event of an emergency You can designate more than one person as an Emergency Contact but only one Primary Contact 4 J Relationship Primary Contact Home Number Work Number Mobie Pager No resuts found Page 29 of 41 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Employee Information Step 5 Enter the UP Employee Self Service information needed on the Emergency Contact Create page Emer
7. University of the Philippines Review your changes and needed attach supporting documents Q inceanes Charged Item Basic Det Current Proposed Effective Date 01 Nov 2005 17 Aug 20156 Tithe Prof X MS o Full Mame Jonnson Prof Johnson 2 First Name Middle Name Last Name Johnson Johnson Employee Number 10000 100001173 Date of Birth 16 Fed 16 Feb Marital Status Single Single Organization Email Address up edu ph up edu ph pprovers understand the request you can attach supporting documents mages or inks to this action Details Line No Approver Approver Type Order No Category Status Delete Gy Show 1 Yan Evelyn HR People i Approver a qj Show 2 Lumabas Virgina HR People 2 Approver mi H Add Adhoc Approver Cancel _ Printable Page Save For Later Back Submit Page 14 of 41 Since the changes require the approval you may attach electronic copies of supporting documents as proof of validity and references for your manager or supervisor Click the Add button under the Additional Information Attachments subsection You will be directed to the Add Attachment page Doc Ref eUP HRIS User Manual Employee Self Service Module Update Employee Information Click the Browse button to select and upload files from your computer Professional Detaiis Add Attachment _ You may also upload other or Sd adani as Multiple files by clicking the Add Desktop Fie T
8. dependents pte Deonle you enter here become dependents or beneficiaries only after you complete Benefits Enrolment No resuts found Enter or update information about people you want human resources to contact in the event of an emergency You can designate more than one person as an Emergency Contact but only one Primary Contact Add Select Name Relationship Primary Contact Home Number Work Number Mobile Pager No resuts found Back Page 35 of 41 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Employee Information Step 5 Enter the UP Employee Self Service information needed on the Dependent and Beneficiary Create page Dependent And Beneficiary Create cancel Savefortater wet Remember that fields with ieaitua tennis A umes Group University of the Philppines the asterisk sign ex haa a aa aa eam about a dependent or beneficary and specty the person s relationship to you Last N am e Relatio ns h j p General Information i Start of Validity and Date ne E of Birth of Dependent and e Beneficiary are required pate name fields hence cannot be left tastneme U sie CD blank in order to proceed pfx with the process Emai Address i pe wus p Click the magnifying glass button or drop down arrow beside the corresponding Ti use my address for this person field to open the list of values Page 36 of 41 Doc Ref
9. eUP HRIS User Manual Employee Self Service Module Update Employee Information cbse up edu ph OA_HTML OA jsp _rc HR_OVERVIEW_TOP_SS amp n 8004opNtfFypDetaiis Y amp OAFunc HR_PERINFO SS amp t 12432257868 Q Search n of a August o 2015 3 Sun Mon Tue Wed Thu Fri Sat 26 27 28 279 30 33 1 2 3 4 5 6 7 8 9 O 31 22 R S 16 S 418 D aaa 123 24 23 26 7 2 29 1 3 4 5 Cancel ary and specfy the person s relationship to you 3 mw H Frst Name mana Start of Vaidty 17 Aug 2015 5 imamge 17 Aug 05 0000 un edu ph Busness Group University of the Philippines V Use my address for ths person Page 37 of 41 aag Aao Toenter the Start of Validity Date and Date of Birth click the calendar button Doc Ref eUP HRIS User Manual Employee Self Service Module Update Employee Information Step 6 Click the Next UP Employee Self Service button once you have entered your dependent and beneficiary details Dependent And Beneficiary Create You will be directed to the M eiea Aun ehih A as aa he Personal Information Review Use this page to provide information about a dependent or beneficiary and specfy the person s relationship to you Indicates requred flex page ReBhonship Start of Validity 17 Aug 2015 ear 1 015 Main Address Wi Use my address for this person Page 38 of 41 Doc Ref eUP
10. order to proceed with the process Click the magnifying glass button or drop down arrow beside the corresponding field to open the list of values To enter the Effective Date click the calendar button Doc Ref eUP HRIS User Manual UP Employee Self Service Employee Self Service Module Update Employee Information Step 7 Click the Next button once you have entered your address details You will be directed to the Main Address Enter New Address Personal Information Review Cancel Save For tater Back _ next Employee Name Employee Number 10000 page Business Group University of the Philippines Organization Email Address up edu ph Enter the date your change tekes effect Select your country and enter your address TIP For Address Line 1 Indicate the Straet Lot Block and Baranggay Indicates required field Effective Date 17 Aug 2015 m w a ww tia O Phiigpne Address Style Address Line 1 f 1 Address Line 2 Address Line 3 Town City Province Regon wl Q County Phiippines J Zp Code i101 Home Logout Help Personalize Page Adout this Page Privacy Statement Save For Later __ Cancel Page 20 of 41 UP Employee Self Service Personal information Review Employee Name Organization Email Address up edu ph Review your changes and needed attach supporting documents O indicas Changed Items Doc Ref eUP HRIS User Manual Empl
11. to the Emergency Contact Create Bt lee Personal Information Review proosa tne Senn Sarah Employee Number 100001173 Organization Email Address sciohnson up edu oh Business Group University of the Philippines pag e Use this page to provide emergency contact information In the event of an emergency HR tries to reach your Primary Contact first Indicates required field tel Emal Address Relationship Brother Start of Validty 01 Aug 2015 ER example 17 Aug 2015 El primary Contact t9 _ Main Address Page 32 of 41 UP Employee Self Service Personal Information Review Employee Name Organzation Emai Address Review your changes and needed attach supporting documents Maintain Contact Contact Proposed Relationship Type Brother Tithe Mr First Name Juan Last Name dels Cruz Primary Contact 1o Relationship Began On 01 4ug 2015 Emergency Contact Yes Resides With Me Yes Additional Information Attachments To help approvers understand the request you Can attach supporting documents treges or None Add Doc Ref eUP HRIS User Manual Employee Self Service Module Update Employee Information Cancel Empoyee Number 10000 Busness Group University of the Philippines mks TO ths acti Camel Page 33 of 41 Printable Page Save For Later sa m Step 7 Click the Submit button after checking the information Note that you can also opt to select other actions Cancel Cli
12. 015 Attention SYSADMIN HR Change Speca Information has been forwarded for approval to Yan Evelyn 14 Aug 2015 Sa Man at gt Specii Information i saved for later 28 Juh2015_ Johnson Sarah HR Save For Later Change Specal Information ved for bte 19 Jun 2015 Johnson Sarah HR Save For Later Change Specal Info 17 Jun 2015 Lagaya Michael HR WPM Pian 26 Mar 2015 Lagaya MichaelHR WPN Pan Refreshed scorecard 26 Mar 2015 TIP Vacation Rules Redirect or auto respond to notficatons TIP Workist Access Specify which users can view and act upon your notifications Page 8 of 41 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Employee Information BASIC DETAILS Step 4 Click the Update button of the Basic Details subsection UP Employee Self Service You will be directed to the we Basic Details Choose Dinaanan iia na Guup Waai of the N Option page Personal Information Mobile 639198888888 _Update Address Line 1 1 Gold S Right Village Address Line 2 Address Line 3 Town Cty Province Region Country Philippines Zip Code Type Permanent Page 9 of 41 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Employee Information Step 5 Select whether to UP Employee Seif Service Correct or complete current details or to Enter new information because of a real Basic Details Choose Option change to the current details then click the Next butto
13. People 2 Add Adhoc Approver Comments to Approver Personalize Page ne Logout Help woul Help Personalize Page oa Navigator w Favorite Cancel Printable Page Employee Number 10000 Business Group University of the Philippines Save For Later Proposed 17 Aug 2015 6 MS o Johnson Johnson 100001173 16 Feb Single i up edu ph Category Approver Approver Cancel Printable Page Save For Later Submit Step 8 Click the Submit button after checking the information Note that you can also opt to select other actions Cancel Clicking the cancel button will delete current activity A prompt will appear asking you to confirm the cancelation of your activities Click Yes if you wish to completely cancel the activity Click No to go back to the previous page Save for Later This option will temporarily store the entries you ve made for revisions completion in the future A prompt will appear after you click the Save for Later button where you will be asked to confirm the option you ve chosen Click OK and you will be redirected back to the Home Page Main Menu Doc Ref eUP HRIS User Manual Employee Self Service Module Update Employee Information UP Employee Self Service Personal information Review Cancej Printable Page Save for Later Back Submit Employee Name Employee Number 10000 Organzation Emai Address up edu pn Business Group
14. cking the cancel button will delete current activity A prompt will appear asking you to confirm the cancelation of your activities Click Yes if you wish to completely cancel the activity Click No to go back to the previous page Save for Later This option will temporarily store the entries you ve made for revisions completion in the future A prompt will appear after you click the Save for Later button where you will be asked to confirm the option you ve chosen Click OK and you will be redirected back to the Home Page Main Menu Doc Ref eUP HRIS User Manual Employee Self Service Module Update Employee Information After clicking the Submit UP Employee Self Service button you will receive a Confirmation message that __ eee your request has been i e submitted for your Confirmation Manager s approval Your changes have been submitted for manager approval Logout Help Personalize Page About this Page Privacy Statement Page 34 of 41 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Employee Information DEPENDENTS AND BENEFICIARIES A I Step 4 Click the Update wi button of the Dependents s E ee and Beneficiaries Address Line 3 Town Cty subsection Province Region Country Philippines Zo Code i You will be directed to the a Dependents and Beneficiaries Create page Add or update mforrration about your beneficars or
15. connection e g campus office network home broadband DSL USB dongle etc you can access HRIS anywhere around the globe Any connectivity problem should be referred to your local IT offices CU office based or internet service provider PLDT Globe Smart etc In cases when your concerns are HRIS related refer to the local HRIS Technical assigned to your CU e User Accounts Page 3 of 41 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Employee Information User accounts are usually distributed by the HR personnel assigned to your unit If you re having trouble using the issued account credentials simply click the Log In Assistance Option in the log in page gt Forgot Password Enter username and instruction on how to reset your password will be emailed to you gt Forgot Username Enter the email address associated with your account and your username will be emailed to you e eUP System Helpdesk Contact no 02 376 3100 e mail helpdesk up edu ph Definition of Terms Before you can fully utilize the features of the system it will also help to remember that there may be terms and features in the system that use different labels as opposed to the international standard terms The table below shows the basic terms used in the system and their counterparts used in UP operations outside of HRIS UP HRIS Meaning Abbreviation Meaning Title Title Ex Dr Ms Prof Atty etc HRDO
16. d needed attach supporting documents O indicas Changed Items Doc Ref eUP HRIS User Manual Employee Self Service Module Update Employee Information Cancel Printable Page Save for tater Back _ Submit Employee Number 1000 Business Group University of the Philippines AA A SS SSSS s Q Q _ 0 Current Effective Date 24 Jul 2015 Country Phippines Address Line 1 1 Gold St Right Vilage Country Phiippmes Zip Code Type Permanent 17 Aug 2015 9 Phippines Bk lo 110i o Attachments To help approvers understand the request you can attach supporting documents images or inks to this action None Add Page 27 of 41 Step 8 Click the Submit button after checking the information and no more changes will be made Note that you can also opt to select other actions Cancel Clicking the cancel button will delete current activity A prompt will appear asking you to confirm the cancelation of your activities Click Yes if you wish to completely cancel the activity Click No to go back to the previous page Save for Later This option will temporarily store the entries you ve made for revisions completion in the future A prompt will appear after you click the Save for Later button where you will be asked to confirm the option you ve chosen Click OK and you will be redirected back to the Home Page Main Menu Doc Ref eUP HRIS User
17. ext URL Attachment Summary Information _ Add Another button Home Logout Help Persor Page 15 of 41 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Employee Information After clicking the Submit UP Employee Self Service button you will receive a Confirmation message that __ eee your request has been i e submitted for your Confirmation Manager s approval Your changes have been submitted for manager approval Logout Help Personalize Page About this Page Privacy Statement Page 16 of 41 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Employee Information MAIN AND OTHER ADDRESSES Step 4 Click the Update UP Employee Self Service button of the Main Address subsection ee fonts Sas You will be directed to the Ed Main Address Choose Employee Name Employee Number 10000 Organzation Emal Address up edu ph Busness Group University of the Philippines Option page View Pending Approval Mobile 639198888888 Address Line 1 1 Gold St Right Vilage Address Line 2 Address Line 3 Town Cty Province Country Philippines Zip Code Type Permanent Page 17 of 41 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Employee Information Step 5 Select whether to UP Employee Self Service Correct or amend the address or to Enter a new address if you have moved Mista Ad rees Choose Optio
18. gency Contact Create c Sawefortatee nt Remember that fields with PO i i es it iii the asterisk sign ex tin contact information In the event of an emergency HR tries to reach your Primary Contact frst Last Name Relatio nsh j p General Information Start of Validity are required fields hence cannot be left blank in order to proceed with the process Click the magnifying glass button or drop down arrow beside the corresponding field to open the list of values V Use my address for this person araia To enter the Effective Date Type __ Number Delete click the calendar button Home Logout Help Personalize Page Page 30 of 41 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Employee Information To enter the Start of Validity Date click the ee auout Tel 2015 Eo calendar button f sun Mon Tue Wed Thu Fri Sat a 2 27 28 29 30 Si t E 2 3 4 5 O zs 9 10 11 12 B 14 15 6 F B 0 2 a a 3 2 23 206 J B 272 1 2 3 5 _Cance _Savefortater _ Next Emoloyee Number 10000 Busness Group University of the Philippines up edu ph event of an emergency HR ties to reach your Prrnary Contact frst q Page 31 of 41 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Employee Information Step 6 Click the Next button UP Employee Self Service Once you have filled out the details You will be directed
19. lf Service button you will receive a Confirmation message that __ eee your request has been i e submitted for your Confirmation Manager s approval Your changes have been submitted for manager approval Logout Help Personalize Page About this Page Privacy Statement Page 22 of 41 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Employee Information PHONE NUMBERS Step 4 Click the Update button of the Phone Numbers subsection UP Employee Self Service You will be directed to the oa Phone Numbers Enter and Employee Narne Ernployee Number 10000 i cijan tse Raden iiki kananan Gaani ol thee ii Maintain page Personal information Mobile 639198888888 Address Line 1 1 Goki St Right Village Address Line 2 Sddrece ne 2 Page 23 of 41 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Employee Information Step 5 Enter a new phone UP Employee Self Service number record by clicking the Add Another Row button Phone Numbers Enter and Maintain Sissi soene p Sesteeee o After clicking the Add Another icra pip oy On On TEGS RE Row button a blank field will appear You may also delete existing records by clicking the Delete icon beside the corresponding phone number Home Logout Help Personalize Page Page 24 of 41 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Employee Information UP
20. n Employee Name Organization Email Address up edu ph Busness Group University of the Philippines Select the type of change you went to make Jout Help PFPersonaize Page s Ti mern IPGL O CONDICLE U JLRS Enter new information because of 2 reai change to the current details e g because of a change in marital status a a YOU will then be directed to Home Logout Help Personalize Page g the Basic Details Update es Information page About this Page Privacy Statement Page 10 of 41 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Employee Information Step 6 Enter the information needed on the Basic Details Update Information page UP Employee Self Service Basic Details Update information cancel Sawefortator tack wae Remember that fields with a ai il occas the asterisk sign ex nee ae Effective Date Last Name a and Gender are required gt effective Date 17 Aug 2015 5 O fields hence cannot be left Title i akim UM blank in order to proceed Maddie tame fC with the process Pre D gt Last Name Dorrsor Ti A Click the magnifying glass preferred Name SCS button or drop down arrow proses iat Name beside the corresponding Other field to open the list of Employee Number 10000 values Date of Birth 16 Feb Gender Fe is Martai status Sng Tl To enter the Effective Date eee sa click the calendar button
21. n then click the Next button Cance nest Employee Name Employee Number 1000 Organization Email Address Gun edu oh Business Group University of the Philippines Select the type of change you want to make Correct f details of the address are Incorrect or enter a new address OF amend Cis agar You will then be directed to the Main Address Enter New Address page f Cancel wext Page 18 of 41 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Employee Information UP Employee Self Service Main Address Enter New Address Employee Name Organgation Email Address up edu ph Enter the date your change takes effect Select your country and enter your address TIP For Address Line 1 Indicate the Street Lot Block and Baranggay Indicates required field Effective Date 17 Aug 29 15 o i Type Country Philippines Phipone Address Style _ Address Line 1 Address Line 2 Address Line 3 Town City Province Region ni S Country Phiippines J e Zp Code 1101 Home Logout Help Personalize Page Employee Number Business Group University of the Philippines Page 19 of 41 Step 6 Enter the information needed on the Main Address Enter New Address page Remember that fields with the asterisk sign ex Effective Date and Address Line 1 are required fields hence cannot be left blank in
22. oyee Self Service Module Update Employee Information Cancel Printable Page Save for tater Back _ Submit Employee Number 1000 Business Group University of the Philippines AA A SS SSSS s Q Q _ 0 Current Effective Date 24 Jul 2015 Country Phippines Address Line 1 1 Gold St Right Vilage Country Phiippmes Zip Code Type Permanent 17 Aug 2015 9 Phippines Bk lo 110i o Attachments To help approvers understand the request you can attach supporting documents images or inks to this action None Add Page 21 of 41 Step 8 Click the Submit button after checking the information and no more changes will be made Note that you can also opt to select other actions Cancel Clicking the cancel button will delete current activity A prompt will appear asking you to confirm the cancelation of your activities Click Yes if you wish to completely cancel the activity Click No to go back to the previous page Save for Later This option will temporarily store the entries you ve made for revisions completion in the future A prompt will appear after you click the Save for Later button where you will be asked to confirm the option you ve chosen Click OK and you will be redirected back to the Home Page Main Menu Doc Ref eUP HRIS User Manual Employee Self Service Module Update Employee Information After clicking the Submit UP Employee Se
23. s used are listed below lon Ci escription O O SS Search Button This button indicates that a field has a List of Values which contains universal values for that field However there are fields which may have a List of Values but also accept free texts There are also some fields with a List of Values that strictly follow the universal List of Values Page 2 of 41 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Employee Information Calendar Button These icons usually appear in fields that require dates Clicking this icon will redirect you to another window that contains a calendar Select the correct month day and year from the calendar and click OK to apply that date Delete Button Click this icon located beside a field if you want to remove that entry from the section e g Phone Number GETTING STARTED Technical Guidelines For the system to run properly note that is important to check on the following technical requirements e Browsers The HRIS Self Service runs best on the following web browsers e Mozilla Firefox e Safari e Internet Explorer version 10 and below only e Google Chrome e Operating Systems HRIS works on all major operating systems e g Windows7 Windows 8 Linux Mac OS X e Internet Connection Though HRIS works on any operating system and browser you cannot log in or access any of its features without an internet connection As long as you are connected to an internet
24. so be used to log in to other information systems e Do not share your log in credentials to anyone Make sure to lock your computer or log out your account before leaving your computer The system may have an auto log out option but there may still be an instance in between that may allow other people to view and use your profile e Change your password regularly and make sure you report any Suspicious encounters in your account Page 5 of 41 UPDATE EMPLOYEE INFORMATION Doc Ref eUP HRIS User Manual Employee Self Service Module Update Employee Information UPDATE EMPLOYEE INFORMATION Step 1 Go to hris up edu ph Step 2 Enter your username and password to log in the HR Information System Once you have pressed the enter button of your keyboard or clicked the Log in button located in your log in page you will lt lt be directed to the HRIS User Home Page Page 7 of 41 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Employee Information Step 3 On the menu tab University of the Philippines on your left select the UP Employee Self Service am Eee folder then click the a ee Soon Personal Information Logged In As sconmson folder Oracie Applications Home Page _ Personalize Personal Information page Sup Employee Sef Service Standard From Type Subject Sentvy Ove Al Actions Awaiting Your SYSADMIN HR Changa cal Info d for 16 Aug 2
25. tion After clicking the Submit UP Employee Self Service button you will receive a Confirmation message that __ eee your request has been i e submitted for your Confirmation Manager s approval Your changes have been submitted for manager approval Logout Help Personalize Page About this Page Privacy Statement Page 41 of 41
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