Extracurricular Activity Fee User Manual
Contents
1. SCHEDULING gt Scheduling gt Master Schedule Maintenace Teacher Counselor Mnt z Teacher List Class Info Mnt karhen Casadio i Please select a school before continuing Course Mnt By Year Restricted Course List By Year Student Detail School Detail Ho School Select Another School Please Select x Please Select A Mario Loiederman Middle Albert Einstein High Argyle Middle Baker Middle Benjamin Banneker Middle Bethesda chevy Chase High Briggs Chaney Middle Schoo Cabin John Middle Col Zadok Magruder High Damascus High 15 July 20 20072. have two paths to data editing functionality 2 1 Direct Student Data Input 1 Hover the mouse over the Student Demographics tab and click on Extracurricular Activity ECA Fee STUDENT DEMOGRAPHICS Student Inquiry Student Programs Extracurricular Activity ECA Fees 2 Ifthe Student Detail tab on the left hand side navigation tool bar is not selected do so Then select the desired student either by entering the Student ID and clicking Go or by checking Advanced Search or using the Student Search screen to search for the student See the Search for Students section of this user manual for guidance on using OASIS student search capabilities 3 Each student s record can be directly accessed Click on Add Student Activity Fee on the left hand navigation tool bar under Extracurricular Activity ECA Fee 4 The Add Student Extracurricular Activity Fee screen displays with Participation Status options that may be set from a drop down list gt Student Demographics gt Extracurricular Activi ECA Fee Student ECA Fee Add Student Extracurricular Activity Fee eed at ELA tes C Mo Activity Fee Status found forthe selected student Student ECA Participation List Upload Extracurricular Activity ee f Fee Participation List Student E Participation Status Please Select Student Detail If there is no data regarding a student s payment of the ECA Fee the default Participation Status in
3. Student Y Participation Status Please Select r Student ECA Participation List Upload Extracurricular Activity Fee Participation List Student Detail 7 Likewise if the student already has a Participation Status entered for the current school year and you need to change that status select the correct option from the Participation Status drop down list Click Save to commit the change to the OASIS database Note Whenever a user first creates or modifies a record with activity fee participation Yes No or Pending that user is indicated as the User of the record The creation or latest modification date becomes the Date gt Student Demographics gt Extracurricular Activity ECA Fee A Printer Friendly Student ECA Fee Student Extracurricular Activity Fee Status Add Student ECA Fee Student ECA Participation List Upload Extracurricular Activity StudentiD Last Name First Name M I Sch Year Activity Fee User Fee Participation List Status 993 Y B 2008 A MCoslica 07720 2007 Edit Delete Student Detail 7 July 20 2007 Extracurricular Activity Fee User Manual Error No text of specified style in document Any subsequent user who subsequently modifies the record becomes the User and the most recent date the status is modified becomes the Date 2 2 Input from School Participation Lists Authorized users can also arrive at the Add Student Activity Fee screen using the Student Extracurricu
4. message will not display If you need to select a school on the School Detail tab go to the drop down list for Select Another School and select the desired school 4 Once a school is selected the Participation List screen displays with the name of the school the school year There are three listing options for the Participation drop down list display e YES students for whom the activity Fee have been paid e NO students who have opted out of activity fee payment e PENDING students for whom payment has yet to be completed NO 1s the default option 2 July 20 2007 Extracurricular Activity Fee User Manual Error No text of specified style in document gt Student Demographics Extracurricular Activity ECA Fee Student ECA Fee Particip ation List pag Student et Ren i This screen helps to view participation status of all the active students by school Student ECA Participation List Raa Schook ROSA PARKS MIDDLE 155 School Year 2008 Student Detail School Detail Rosa Parks Middle 155 Participation Please Select ID 1632 Cactive 19200 Olney Mill Road Phone 301 924 3180 Select Another School Please Select The option selected controls which listing is displayed Once an option is selected the Participation List screen expands to display the corresponding alphabetical list of students The following screen lists just one student with a status of Yes for a mi
5. the drop down field is No with an information message reading No Activity Fee Status found for the selected student Without that information message a NO means that a user has saved NO as the Participation Status of the student 6 July 20 2007 Extracurricular Activity Fee User Manual Error No text of specified style in document Select a status and click SAVE The screen refreshes with a messing confirming the save gt Student Demographics Extracurricular Activi ECA Fee Student ECA Fee Add Student Extracurricular Activity Fee Add Siunent ei i i Activity Fee participation status has been saved successfully student ECA Participation List Upload Extracurricular Activity Tan Fee Participation List Student r Participation Status YES ha Student Detail 5 Ifthere already is an activity fee record for the student and you do not select a changed Participation Status the Save button is not available Click Cancel 6 If this is a new entry for the student in the current school year the Participation Status default option is Please Select Clicking on the field displays the options of Yes No and Pending Select the correct option from drop down list Click Save to commit the change to the OASIS database gt Student Demographics gt Extracurricular Activity ECA Fee Student ECA Fee Add Student Extracurricular Activity Fee Add Student ECA Fee
6. CPSMD x To log off of OASIS click the Log Out link in the upper right hand corner Student Search Camtact Us Help Lag Out Welcome View Profile 4 2 Search for Students To search for the student s record On the OASIS menu click the Student Search link in the upper right hand corner The Student Search screen appears 13 July 20 2007 Extracurricular Activity Fee User Manual Error No text of specified style in document Student Search Contact Us Help Log Out Agez Montgomery County Public Schools Welcome usetoot View Profile Online Administrative Student Information System STUDENT DEMOGRAPHICS gt Student Demographics amp Printer Friendly Student Detail No Student Student Search A Enter search parameters at least one field must be entered Find Another Student Enter Student ID Ga Student ID SSN Last Name Welcome to OASIS i i Suspensions and Student First Name Programs modules will be back online by the first day of school scons ES Active C Inactive 2 Either Dont Know Enter search criteria in one or more fields You can search for a student using the Student ID social security number SSN Last Name First Name or a combination of fields Use the percent sign as a wildcard to enter part of a name or number For example entering a Last Name and R in the First Name field retrieves all students with the designate
7. The Office of Information and Organizational Systems MCPS Online Administrative Student Information System OASIS Extracurricular Activity Fee User Manual July 20 2007 Extracurricular Activity Fee User Manual Error No text of specified style in document Table of Contents VE OCLC GUO or Se ct Srtarcttistcecvenc ca aciees cis saane gc E one eee l 1 View Extracurricular Activity Fee Participation cccccccscceecccccceeeeeeeeeeeeaeaeseeeeeeeeeees 2 1 1 Viewing Student Participation by School cc eeseesssssseeeeceeeeeeeeeeeeeeaaeeeeeeeseeeeees 2 1 2 Viewing Student Participation Student by Student ccsssseeeeeeeeeeees 4 2 Edit Individual Extracurricular Activity ECA Fee Participation ccccccceeeeeeees 6 Zal Direct oden Data TANDU iarain E ANE OTT 6 2 2 Input from School Participation LIStS iisiitsinsiyelntaieai ene a a iA 8 3 Uploading Extracurricular Activity Fee Participation List cccccscssseeeeeseeeeees 11 do COMON TISK e A toes cee asad E T 13 4 1 Log On and OF OF OASIS auseis a a A Sat 13 4 2 Scarch LOL SdM S siecparts dial sh O saes della oh oir teens dal ok Saad ela aa 13 4 3 e e EE PEE E E E I AEA E A S A ANE A meio en 15 i July 20 2007 Extracurricular Activity Fee User Manual Error No text of specified style in document Introduction The OASIS Extracurricular Activity Fee module is a tool used by the MCPS ECA Fee office to view upload or edit data on Secondary stude
8. a student without the ECA Fee information yet entered the screen would display an information message Since no record was found the screen does not display the Edit and Delete fields i i l a gt Student Demographics gt Extracurricular Activity ECA Fee G Printer Friendly Student ECA Fee Student Extracurricular Activity Fee Status Add Student ECA Fee No Extracurricular Activity Fee Status found for the selected student Student ECA Participation List Upload Extracurricular Activity Fee Participation List StudentiD Last Name First Name M I Sch Year Activity Fee User Student Detail men No Records Found 1 2 Viewing Student Participation Student by Student 1 Log onto OASIS Hover the mouse over the Student Demographics tab and click on Extracurricular Activity ECA Fee STUDENT DEMOGRAPHICS Student Inquiry Student Programs Extracurricular Activity ECS Fees 2 Click on Student Activity Fee on the left hand navigation tool bar 3 Search for the record of an individual student For guidance on how to search for students see the section Search for Students If a record were found for the student a Student Extracurricular Activity Fee Status screen for the student would show the student s present participation status with Y for yes has paid No has not paid and P payment pending gt Student Demographics gt Extracurricular Activity ECA Fee A Printer Frien
9. d last name and whose first name begins with R The First Name field is optional but its use expedites finding the desired student Student Search i Enter search parameters atleast one field must be entered Student ID SSN Status e Active s Inactive is EithenDont Know For Status click an option button to search by status Active All active students that meet the search criteria Inactive All inactive students that meet the search criteria Either Don t Know All students that meet the search criteria regardless of their active inactive status 14 July 20 2007 Extracurricular Activity Fee User Manual Error No text of specified style in document Click Search You will see the list of students that match your search criteria Student Search Search Results Click on a column heading to sort the list Student ID Last Name First Name d 0 Active YH Last School Last School Hame Ho 01 21 1988 Montgomery Blair High 10064 954 Rosemary Hills Elementary OTAINSST Sligo Creek Elementary 01034 962 Sherwood High Og254 964 Valter Johnson High 05 044 951 ba 4 3 Select a School If you are involved in more than one school you be asked to select the appropriate one To do so 1 On the right hand menu see the School Detail tab If necessary click it to make it active 2 Under Select Another School click the down arrow A list of schools displays 3 Click on the school name to select it
10. ddle school i i l l gt Student Demographics gt Extracurricular Activity ECA Fee A Printer Friendly Student ECA Fee Participation List Add Student ECA Fee There are total of 1 studentfs for the selected activity fee status and school Student ECA Participation List Fee Participation List scala i This screen helps to view participation status of all the active students by school student Detel_ aaa School ROSA PARKS MIDDLE 155 Rosa Parks Middle 155 ID 1632 active School Year 2008 19200 Olney Mill Road eee ves xl Phone 301 924 3180 Participation VES sd Multi Sort StudentiD Last N First N Select Another School asi same J ae Please Select 993 vi 3 B YES McCoslica 07 20 2007 Multi Sort 5 Click on the desired student s StudentID The Student Extracurricular Activity Fee Status screen displays gt Student Demographics gt Extracurricular Activity ECA Fee G Printer Friendly Student ECA Fee Student Extracurricular Activity Fee Status Add Student ECA Fee Student ECA Participation List Upload Extracurricular Activity StudentiD Last Name First Name Sch Year Activity Fee User Fee Participation List Status 993 y B 2008 A MCoslica 07720 2007 Edit Delete Student Detail nee 3 July 20 2007 Extracurricular Activity Fee User Manual Error No text of specified style in document If you had searched for records with a Participation status of NO for
11. dly Student ECA Fee Student Extracurricular Activity Fee Status Add Student ECA Fee Student ECA Participation List Upload Extracurricular Activity StudentiD Last Name First Name i Sch Year Activity Fee User Fee Participation List Status 993 Y B 2008 MCoslica 07720 2007 Edit Delete Student Detail RE 4 July 20 2007 Extracurricular Activity Fee User Manual Error No text of specified style in document If no ECA fee payment were found the screen would print an information message to that effect The Activity Fee Status field is blank as there is no record of the student s participation status fa oa gt Student Demographics gt Extracurricular Activity ECA Fees G Printer Friendly Student Activity Fee Student Extracurricular Activity Fee Status Add Student Activity Fee No Extracurricular Activity Fee Status found for the selected student mi Activity Fee Participation i Upload Student Activity Fee Participation List StudentiID Last Name First Name M I Sch Year Activity Fee Create User Mod User Student Detail Sistus No Records Found 5 July 20 2007 Extracurricular Activity Fee User Manual Error No text of specified style in document 2 Edit Individual Extracurricular Activity ECA Fee Participation Users in the MCPS ECA Fee office with authorization to enter or update student participation in the Extracurricular Activity ECA Fee module or even delete a student record
12. ee User Manual Error No text of specified style in document 3 Uploading Extracurricular Activity Fee Participation List Note The ECA office can upload text files it receives from schools of activity fee participation list It will then export from Fortis to MS Excel and import data to OASIS in the following comma delimited text format one record per student StudID x scl e The 6 digit Student _ID followed immediately by a comma e A one character participation indicator with the only valid entries being Y Yes a participant N No not a participant and P Pending followed immediately by a comma e The 3 digit school number The file name is in the format of mmddyy txt ECA Upload instructions 1 Hover over the Student Demographics tab and click on Extracurricular Activity ECA Fee 2 Select the school for a data upload from the Select Another School drop down list on the School Detail tab Note An N here means that the student is not a participant it never means for uploaded data that there is no activity fee data for the student hence when calling up the student record there will not be an accompanying message indicating that no activity fee data was found for the student 2 Student Demographics Extracurricular Activity ECA Fee Student ECA Fee Upload Extracurricular Activity Fee List Add Student ECA Fee s Activity File Browse Student ECA Participation List Upload Extracur
13. hool School MONTGOMERY BLAIR HIGH 57 School Year 2007 Participation Please select r 4 To view the school s participation list by participation status select one of the three participation options from the Participation drop down list display e YES students for whom the activity Fee have been paid e NO students who have opted out of activity Fee payment e PENDING students for whom payment has yet to be completed There will be a pause usually under one minute as the system compiles the desired list gt Student Demographics Extracurricular Activity ECA Fees G Printer Friendly Participation List Gi There are total of 2 students forthe selected school and activity fee status Gi This screen helps to view participation status of all the active students by school School MONTGOMERY BLAIR HIGH 757 School Year 2007 Participation PENDING StudentiD Last Hame First Name f Activity Fee Create User Mod User Status 30 2 PENDING PRGA TMi Y FEE PRO_ACTIVIT 4 _FEE 911 Wy E PENDING PRE ose TINT Y FEE Pre ose Vil 7 aE 5 Click on the StudentID number of a student whose status you wish to enter or update The module directs you to its Student Activity Fee functionality The Student Extracurricular Activity Fee Status screen displays 9 July 20 2007 Extracurricular Activity Fee User Manual Error No text of specified style in document gt Student Demographics gt E
14. lar Activity Fee Participation List function Using this route student may be selected by school filtered by their Extracurricular Activity Fee status from an expanded Participation List screen 1 Hover the mouse over the Student Demographics tab and click on Extracurricular Activity ECA Fee STUDENT DEMOGRAPHICS Student Inquiry student Programs Extracurricular Activity ECA Fees 2 On the left hand navigation tab click Student Activity Fee Participation List The Participation List screen displays gt Student Demographics Extracurricular Activity ECA Fee Student ECA Fee Participation List ee See hee TEE x Please select a school first Student ECA Participation List Upload Extracurricular Activity sa Pegs Fee Participation List i This screen helps to view participation status of all the active students by school Student Detail School Detail Ho School Show Select Another School Please Select r 3 Ifno school has been previously selected a message asks you to select a school Do so from the Select Another School drop down list The Participation List screen refreshes with the name of the school you selected the current school year and the Participation drop down list 8 July 20 2007 Extracurricular Activity Fee User Manual Error No text of specified style in document Participation List i This screen helps to view participation status of all the active students by sc
15. nts Extracurricular Activity ECA Fee participation Certain users at schools may view data for students in their schools This User Manual provides brief step by step instructions for using the Extracurricular Activity Fee module The section on Common Tasks of this manual describes how to search for students and schools to determine student participation Common Tasks that users need to know for this and other OASIS modules Please remember to log out of OASIS when you the user finish your session in OASIS 1 July 20 2007 Extracurricular Activity Fee User Manual Error No text of specified style in document 1 View Extracurricular Activity Fee Participation You can view student participation by calling up a list of students by school and by participation status or by viewing the status of a specific student 1 1 Viewing Student Participation by School 1 Log onto OASIS 2 Hover the mouse over the Student Demographics tab and click on Extracurricular Activity ECA Fee STUDENT DEMOGRAPHICS Student Inquiry Student Programs Extracurricular Activity ECA Fees 3 Click on Student Activity Fee Participation List in the left hand side navigation tool bar The Participation List screen displays with a message asking ECA Office users with multi school access to select a school from the Select Another School drop down list If you had selected a school in a prior task that school may be the default school and that
16. ricular Activity Fee Participation List File Name Student Detail School Detail Number Of Lines Sligo Middle 778 ID 1710 active Upload Status 1401 Dennis Avenue Phone 301 230 5908 Hide Select Another School Please Select r 3 Enter the file name and directory path in the Activity File text field or click Browse and select its name and path 11 July 20 2007 Extracurricular Activity Fee User Manual Error No text of specified style in document 4 Click Load Activity File A message will announce a successful upload The file s data has been successfully committed to the OASIS database Ifa file has an error an error message will appear regarding the record s On the various screens that display the user that created and or modified the record the user who was logged on and uploaded files is indicated as the creator and modifier of the records Any different subsequent user who modifies a file 1s indicated then as the modifier 12 July 20 2007 Extracurricular Activity Fee User Manual Error No text of specified style in document 4 Common Tasks This section provides general guidance on how to perform certain tasks common to OASIS modules 4 1 Log On and Off of OASIS To log on to OASIS Enter your User name and Password and select the appropriate domain When finished click Go Login Please Enter username and password User name Password Log on to M
17. xtracurricular Activity ECA Fee A Printer Friendly 3 E 3 Piden S Student ECA Fee Student Extracurricular Activity Fee Status Add Student ECA Fee Student ECA Participation List Upload Extracurricular Activity StudentiD Last Name First Name M I Sch Year Activity Fee User Fee Participation List Status 993 B 2008 AE MCoslica 07720 2007 Edit Delete Student Detail MCPS ECA users with read write access are able to Edit the Student Extracurricular Activity Fee Status participation record If Delete is chosen a browser message asks you to confirm that you want to delete the student s activity fee status record from the OASIS database 6 Clicking the Edit option activates Add Student Activity Fee functionality The Add Student Extracurricular Activity Fee screen displays with the options for you to select whether the participation status is YES NO or PENDING The following screen example exhibits the three status options gt Student Demographics Extracurricular Activi ECA Fees Student Activity Fee Add Student Extracurricular Activity Fee Add Student Activity Fee Student E student Activity Fee Participation Liet Participation Status Please Select v Upload Student Activity Fee Please Select Participation List Student Detail If you have updated the student s information the Add Student Activity Fee screen will report that the update was successful 10 July 20 2007 Extracurricular Activity F
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