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TA Management System - Current Grad Students

1. eee ayaa GR RR aaa TT LGIGIGIGILG RR RTR RR RGT TGIOGIGIGLG ea LG IGIGIGL BEHBBREBBEBEBBRBHBBESBHBBBBED User Access is used by the FGPA to manage who can access the system and in what role The role defines what a user will have access to within the system The LFD Processor flags DAs that will receive LFD emails TA Management System Page 57 September 29 2014 SZVTAFM FGPA Maintenance Form Email Notice tab AI a pe Biel l FGPA Maintenance General Du General Sk General In User Access Statusesa Assignmen UserRoles Faculty De TA Training TA Worksh Workshop LFD Data LFDs Date Sent Sender Receiver Subject Reason Fora FGPA Associate Deans and Dept A accepted TA Now Cancelled Notify all parties that award status has change 17 AUG 2010 FGPA FGPA Associate Deans and Dept Accepted TA Now Cancelled Notify all parties that award status has change a 20 AUG 2010 FGPA FGPA Associate Deans and Dept Accepted TA Now Cancelled Notify all parties that award status has change v 20 AUG 2010 FGPA FGPA Associate Deans and Dept Accepted TA Now Cance
2. The Grad TA Pool tab has 6 columns of information providing ADs with a list of TAs that have been placed into the general trade pool Except for the Comments column the form is view only Users will note that the column title Comments is blue indicating the field can be double clicked to open up a larger text field TAs with the Trade checkbox checked on the form under the Grad TA Allocation tab and without a faculty indicated in the Trade Faculty field will appear on this form for all ADs to view Comments by the home AD on the Grad TA Allocation tab form indicating available hours and or full partial trade are made visible in the Comment field TA Management System Page 15 September 29 2014 SZATAAL TA Allocation Form Email Sent tab amp Oracle Developer Forms Runtime Web Open gt SZVTAFM SZATAAL File Edit Options Block Item Record Query Tools Help ORACLE BOD AOR PTI BGs a SAR PR C S PIO IX ATA Allocation SZATAAL 7 0 PPRD Term 201430 Fall 2010 September December Student ID 7 Faculty E Full Session Level Outside Priority K Department F TA Allocation Form Grad TA Allocation Grad TA Profile Department TA Requirements Instructor TA Requests Outside Priority Grad TA Pool Es Date Sent Sender Receiver Subject Line Reason
3. Date Version Change July 19 2010 V 1 0 December 17 2010 V 2 0 Module 4 TA Workshop added December 17 2010 V 2 0 Module 5 TA LFD added February 09 2011 V 2 1 Enhancements to SZATAAL February 09 2011 V 2 1 Enhancements to SZATAAS March 08 2011 V 2 1 Enhancements to Assign of Duties April 01 2011 V 2 1 Enhancements to SZATAMT SZVTADM SZVTAFM SZATAAL July 15 2011 V 2 1 New report for Depts amp FGPA GSRO TA PROFILE XLS August 30 2012 V 2 1 Allow UG TAs to decline assignment September 06 2012 V 2 1 Update Workshops to Training Sessions TA Management System Page 4 September 29 2014 Introduction The TA Management System will collect and manage information on graduate and undergraduate Teaching Assistants TAs The TA Management System supports the tracking of TA allocations to academic units subsequent assignments to course and non course activities collection of TA areas of interest manage TA training requirements supports the undergraduate TA hiring process tracks historical trends and assists in the management of the overall TA budget The TA Management System is comprised of seven modules the first three modules will be put into production August 6 2010 These modules cover Graduate TA Allocation to Departmental Units Undergraduate TA Recruitment and Assignment of TAs to Courses and Non TA Duties On December 15 2010 modules 4 and 5 were placed into
4. Grad TAs will submit profiles through Carleton Central the information is displayed in the form under the Grad TA Profile tab To view a TA profile go to the Applications tab select a student ID and then click on the Grad TA Profile Alternatively enter a student ID in Student ID at the top of the form and click Next Block then click on the Grad TA Profile tab to view the desired profile The form shown under the Grad TA Profile tab is view only Users may click on the Send Update Profile Notice button to send an email to request the TA to update their profile TA Management System Page 36 September 29 2014 SZATAMT TA Mentoring Form Email Sent tab f Oracle Developer Forms Runtime Web Open gt SZVTAFM SZATAMT File Edit Options Block Item Record Query Tools Help ORACLE Boh 2a ae Sai cgi BaP Cli Sie ATAMT 7 0 PI LEE 7a Mentoring Application Form SZ Term 201030 Fall 2010 September December Student ID Department Fl C Full Session TA Mentoring Form Applications Application Questions Grad TA Profile Email Sent Control TA Training Control TA Workshops Workshop Equivalencies Date Sent Sender Receiver Subject Line Reason gar RR MG RR E The Email Sent tab provides a list of all email notices that have been generated through t
5. UD DD 4 The Email Sent tab provides a list of all email notices that have been generated through the TA Management System Email notices will only be shown if the user was named as the Sender or Receiver of an email The chevron at the far right produces a complete list of Email Recipients and Recipient Names of each email TA Management System Page 16 September 29 2014 SZATAAS TA Assignment Form This form is accessible by both DAs and ADs While DAs will have modify access ADs will have view only access The primary function of the form is to allow DAs to assign course and or non course to both graduate and undergraduate TAs Similar to SZATAAL the multi tabbed SZATAAS form provides key information such as the Grad TA profile Department Requirements Instructor Requests Undergrad TA Grad TA Pool Emails sent and TA Schedule TA Management System Page 17 September 29 2014 SZATAAS TA Assignment Form Grad TA Assignment Tab Oracle Fusion Middleware Forms Services Open gt SAAS lll File Edit Options Block Item Record Query Tools Help ER r en BOR AEG FY BEA A ERA PRI els HO ix Term MEER v Fal 2014 September December Student ID 7 Depart
6. i 201210 12388 BIOC 3006 A v Email p Course Assignments r Non Course Assignments Other Duties Term Subj Course Section Instructor Hours Released X List Accept Term Duty Hours Supervisor Released Accept 201430 ECOR 3800 B Firstname Lastname 50 4 m Bj a D Bj a D o Oo 0 m m m m Duty Hours Duty Hours ha D Instructor Sign Off 2 Supervisor Sign Off Student Sign off Student Sign Off pe Total Hours Total Hours The Outside Priority tab allows a DA to process Outside Priority applications create Course Non Course assignments within their department Students are considered to be Outside Priority if they are e an Undergraduate Student e a Grad Student and have never been hired as a TA e a Grad Student and hired as a TA for a one term Replacement a Grad Student on an approved program extension or e a Grad Student who has completed all of their TA priority assignments Eligible UG students may express interest if all of the following conditions are true have an active student record for the applied term are in a degree program i e not Special Students for the applied term e are registered in the applied term meet the criteria set by the department to which the application is submitted e g must be F T minimum GPA of 10 0 and minimum 3 y
7. Lecture Attendance Discussion Groups Seminars Preparation Time Office Hours Other specify Submit TA Request Clear Form Instructor TA Requests Summary RFI FASF 8 2 R Carleton The Submit TA Requests form opens providing instructors with 3 sections The top section identifies the Course number Term Max Enrollment count and the Actual Enrollment count on the left The instructor completes the of TAs Requested of Hours Requested and Special Requests fields TA Management System Page 81 September 29 2014 Instructors who do not wish a TA will enter a 0 zero in the of TAs Requested field and save The middle section contains 3 columns of checkboxes with various skills beside each checkbox The section is optional and the instructor checks each skill that s he feels is required for the course The last checkbox of the section is Other specify with a free form text box Users may enter a skill not listed in the section above The bottom section also optional contains 2 columns Column 1 has checkboxes labelled with various TA duties Instructors check the duties TAs are expected to perform Column 2 Estimated Hours provides a text box where instructors enter the number of hours TAs will be performing each duty The last checkbox of the section is Other s
8. rarnrnnerennrrvnrennrvnnssrennrnesrennrnessens 18 SZATAAS TA Assignment Form Grad TA Assignment tab ccccsssececesseneeeesessaeeeseesnneeens 19 SZATAAS TA Assignment Form Grad TA Profile tab rrrnnaronnrrvrrennrrvnrennrvrnssrennrnverennrneesene 21 SZATAAS TA Assignment Form Department Requirements tab cccesssecessssteeeesssteeeees 22 SZATAAS TA Assignment Form Instructor TA RequestsS rnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnner 23 SZATAAS TA Assignment Form Outside Priority tab rrrmuassnnrvrrrrnnvrvrrennrvrnserennrnverennrnvnsenn 24 SZATAAS TA Assignment Form Grad TA Pool tab rerannrrrnroronnvrvrrennvrenssnnrvenssrennvnnsesnnrnessene 27 SZATAAS TA Assignment Form Email Sent tab rorrrnrrnnnonnnnnnrrrnrnnsnnnnnnnnrnrsnnrrnsnnnnnnnnrsnnennr 28 SZATAAS TA Assignment Form TA Schedule Tab rrrurannrnrnnnnennvrvnrennrrvnssnnrvenssvennrnsssennrsvesene 29 SZATAAS TA Assignment Form LFDS Tab rannrorreennrvvnrannrnvnnenennrnnnsennvrvnssnnnnenssnennvnnnsennrsvesene 30 SZATAMT TA Mentoring Form rranenersnnrnnsnnrnnnnenansrnnsnnrnnnnenenssnnsnnrnnnnnnsnssnnsensnnnnenenesnnsensnnnnensneseer 31 SZATAMT TA Mentoring FOrMe mrunrrnrannnenennrnnvnnrnnnnnnenssnnvanrnnnnnnenernnnnnrnnnnsnenesnnnnvsnnnnenenennrnnssnne 32 SZATAMT TA Mentoring Form Applications tab ussrrrnrorennrrvnrennrrvnsensrvenssrennrnverennvnvssene 33 SZATAMT TA
9. Course Assignments with zero 0 hours which have not been signed off must be removed The 9 buttons left to right at the bottom of the page perform the following e Release Assignments button releases to Carleton Central all currently viewed TA Non Course Assignments which have not been previously released e Initial Instructor Email to be used when assignments have been created within the department e Initial UG TA Email to be used to notify all UG TAs of pending assignments where assignments have been created e Update Instructors to be used to notify instructors that are affected by TA assignment changes e Update UG TAs to be used to email UG TAs that are affected by assignment changes e Email Interview Notice to be used to email students with pending interviews e View Application a pdf displays the highlighted student s UG TA application e View timetable to be used to view a pdf of the TAs timetable for the selected term TA Management System Page 26 September 29 2014 SZATAAS TA Assignment Form Grad TA Pool tab ZJ Oracle Fusion Middleware File Edit Options Block Item Record Query Tools Help ao 44a R a Assignment Form SZ Term 201430 gt Fall 2014 September December Student ID fr Department fr O Full Session Level Outside Priority iba TA Assignment Forms Grad TA Assignment Grad TA
10. Meeting Date Instructors Supervisors will tick either Yes or No to the 3 questions Instructors Supervisor may enter comments in Instructor Supervisor Comments after the midterm meeting Instructor supervisors will tick the checkbox I have conducted and click the Sign Off Midterm Meeting button The form is then available in Carleton Central for the TA to review TA Management System Page 89 September 29 2014 TA Management System Reports There are a number of reports available to be used Some Reports are designed to be used by the Academic Department some are designed to be used by the FGPA some are designed for EDC and some are designed for The Finance Office Reports for Departments GSRO TA CUPE4600 REPORT The report will identify completed uncompleted Assignment of Duties forms for assigned TAS It will list all TAs GR amp UG their assignments the instructor supervisor for each of those assignments amp whether or not the Assignment of Duties forms have been completed GSRO TA DEPT CRSE LIST This report lists all courses and any TAs assigned with those courses GSRO TA DEPT PREF LIST The report will link Departmental UG courses with Instructor Special Requests amp TA course preferences from GR Profiles amp UG applications for the selected term The report will include all UG courses including labs tutorials excluding 5000 amp 6000 level GSRO TA DEP TA LIST T
11. Inactive checkbox TA Management System Page 44 September 29 2014 SZVTADM Department Maintenance Form Skills tab amp Oracle Developer Forms Runtime Web Open gt SZYTAFM SZYTADM File Edit Options Block Item Record Query Tools Help ORACLE AD AAR RF EISIPIO l ox Department Maintenance Duties ET pen Interests Student Access UG TA Criteria General Lists TA Training TA Workshops Workshop Equivalencies Skill Department Last Updated By Last Updated On Inactive 6 1 v o v o v o v o v o v o v o v o v o v o v o v o gt o v o v o Ss Skills is used to enter activate or inactivate skills specific to the user s Department s Skills cannot be changed or deleted The skill can be inactivated or activated by checking or unchecking the Inactive checkbox TA Management System Page 45 September 29 2014 SZVTADM Department Maintenance Form Interests tab Oracle Developer Forms Runtime Web Open gt SZYTAFM SZVTADM File Edit Options Block Item Record Query Tools Help ORACLE I IPIO T SIX ao AaB aI aa Bia si Ri PRI 8 Department Maintenance SZVTADM 7 0 PPRD Department Maintenance Duties Skills Interests Student Access UG TA Criteria General Lists TA Training TA Workshops Workshop Equivalencies Area of Interest Department Last Updated By Last Updated
12. UG All Undergraduate TAs UGAFA 15 DEC 2010 Workshop Restrictions Code Description Inactive Last Updated By Last Updated On wr New TAs o UGAFA 15 DEC 2010 a eT Continuing TAs UGAFA 15 DEC 2010 rr International TAs UGAFA 15 DEC 2010 mT TA Mentors and Lead Mentors C UGAFA 15 DEC 2010 fri TAs that have not completed their 5 hours of training o UGAFA 15 DEC 2010 v Workshop Originators section allows EDC to indicate users who will be able to create EDC workshops Supervisor has view and update access to any workshop in their respective department Originator IDs may not be duplicated Originators records may not be deleted once used Workshop Originators records are inactivated or activated by checking or unchecking the Inactive checkbox Workshop TA Groups section allows EDC to create maintain distinct TA groups Users will enter codes 1 to 4 characters in length Full length description is then entered TA Group records may not be deleted once used TA Group records are inactivated or activated by checking or unchecking the Inactive checkbox Workshop Restrictions section allows EDC to create maintain workshop restrictions Users will enter codes 1 to 4 characters in length Full length description is then entered Program logic for new codes will require CCS assistance Workshop Restrictions records may not be deleted once used Workshop Restr
13. FGPA and DAs in BANNER as well as TAs in Carleton Central The 2 character code statuses used by FGPA cannot be changed or deleted Each status can be inactivated or activated by checking or unchecking the Inactive Ind checkbox LFD Reasons FGPA will enter valid LFD reasons used to populate the LFD application in Carleton Central The 2 character code reasons cannot be changed or deleted Each reason can be inactivated or activated by checking or unchecking the Inactive Ind checkbox TA Management System Page 66 September 29 2014 SZVTAFM FGPA Maintenance Form LFDs tab B oracle Developer Forms Runtime Web Open gt SZVTAFM File Edit Options Block Item Record Query Tools Help ORACLE AY AAR IRF ia 2 8 EIB PIO elx 8 FGPA Maintenance SZVTAFM 7 0 PPRD FGPA Maintenance General Du General Sk General In User Access Email Notic Statuses a Assignmen UserRoles Faculty De TA Training TA Worksh Workshop LED Data JE Student ID ALL 9 term at 9 Dept fa 7 Program aL 7 Status PD Pending Go Reset Student ID Name App No App Term Home Dept Award No Award Status Admit Term Reason Submit Date Status Status Description Status Date EET ee E po rllPending opec 2010 100 Lastname Firstname 201110 cLS 851415 Pending 201030 Academic Research 10 Dec 2010 Po v Pending 10 DEC 2010 100 Lastname Firstname 74 201
14. The field is left empty where an email does not exist in Banner 10S J OO Ororr rr Section B Course Information e Complete all items in this section Most of these items are self explanatory but please note the following 1 Course and Other Assigned Courses For TAs only others should be put N A and proceed to of weeks 2 Fill out a separate form for each assigned course 3 Term F Fall Term Only W Winter Term Only F W If assignment is continuous through both terms S for Summer Term 4 Hours Per Term Enter the number of hours per term default is total assignment hours This represents the number of hours per term for which the employee will be paid Type of Position Assignment Specifics Other Assignments Teaching Assistant Assignment SOCI 2043 B SOCI 2001 A Fall 2010 Max Enrollment 100 Research Assistant Term Winter 2011 Present Enrollment 92 Sanita EEREN Year 2nd Year Students in Section estimate 100 Students Assigned to TA 50 Hours Per Term 130 2 Section B Course Information requires the Instructor Supervisor to enter certain data on the position a The Type of Position Teaching Assistant checkbox must be checked b The Students in Section estimated optional c The Students Assigned to TA optional d The Hours Per Term the TA s assigned hours will be pre populated TA Man
15. 05 AUG 2014 Waitlisted 21 SEP 2014 100 Lastname Firstname UG 201430 BIOL Lab stuff 07 AUG 2014 Approved 07 AUG 2014 100 Lastname Firstname UG 201430 CHEM CHEM 1001 07 AUG 2014 Declined 21 SEP 2014 v Work Experience TA Experience Skills Conflicts Issues Notes Message to Student Department Comments at gt IMD URE gt IC Areas of Interest Undergrad Courses and Grades 201010 10390 BIOL 1004 B Prev Degs 201010 10934 PHYS 1008 A 7i Course Assignments r Non Course Assignments Other Duties Term Subj Course Section Instructor Hours Released X List Accept Term Duty Hours Supervisor Released Accept 201430 ECOR 3800 B Firstname Lastname 50 z g Bj 2 g ny G g 0 m m B Oo a g m v Duty Hours Duty Hours Instructor Sign Off L Supervisor Sign Off Student Sign Off Student Sign Off z Total Hours z Total Hours Outside Priority TA applications submitted through Carleton Central are displayed on the Outside Priority tab The tab is view only Students are considered to be Outside Priority if they are an Undergraduate Student e a Grad Student and have never been hired as a TA e a Grad Student and hired as a TA for a one term Replacement e a Grad Student on an approved program extension or e a Grad Student who has completed all of t
16. 1 2 Updates can be made to work dept 2 provided there are no assignments for work dept 2 Exception increasing hours for work department with assignments is allowed An AD allocates 2 the TA hours to Dept A Dept A completes assignments The AD can allocate the remaining TA hours to Dept B Note decreasing hours for work department with assignments is NOT allowed WD 1 Asgn is checked when TAs have received a Non Course assignment for Work Dept 1 WD 2 Asgn is checked when TAs have received a Non Course assignment for Work Dept 2 The user will note that certain titles on the columns are blue Work Dept 1 Work Dept 2 and Comments indicating the field can be double clicked to get a pick list of the Departments to choose from and the Comments field can be double clicked to get a larger text field A checkbox labelled Rel allows ADs to create and save allocations in a pending state Once ticked and saved the allocation record will become visible to the DA in the assignment form SZATAAS A button labelled Release Allocations has also been added at the bottom of the page When pressed all allocated TA records will be released that are currently being viewed i e releasing one department at a time if a department is selected in the keyblock Canceled or traded TA records are not affected Note once a DA has created course assignments in SZATAAS an AD may not modify the Released indicator Once al
17. 2010 Writing Tutorial Service FirstnameLastname 18 AUG 2010 o o o o r o o o r o o o I SZVTAFM is used by the Faculty of Graduate and Postdoctoral Affairs staff only These forms are used to populate the relevant drop downs throughout the system The following tabs are located at the top of the form General Duties The FGPA will enter General Duties used to populate the non course duties list in SZATAAS Duties cannot be changed or deleted Each duty can be inactivated or activated by checking or unchecking the Inactive checkbox TA Management System Page 54 September 29 2014 SZVTAFM FGPA Maintenance Form General Skills tab H Oracle Developer Forms Runtime Web Open gt SZYTAFM HEG File Edit Options Block Item Record Query Tools Help ORACLE Ao aana yy Gia ARA TA lt 1 ei AO 78 FGPA Maintenance SZVTAFM 7 0 PPRD FGPA Maintenance General Du ETTER General In User Access Email Notic Statuses a Assignmen UserRoles Faculty De TA Training TAWorksh Workshop LFD Data LFDs Skill Last Updated By Last Updated On Inactive Analytical Skills FirstnameLastname 21 NOV 2010 o 2 Communication FirstnameLastname fos apR 2010 OD English Language proficiency FirstnameLastname 08 APR 2010 Oo Goal Oriented FirstnameLastname 13 MAY 2010 o Group Facilitation Discussion Skills FirstnameLa
18. Block Item Record Query Tools Help ORACLE aw BERA TT BSR AE RA Selg a FGPA Maintenance SZVTAFM 7 0 PPRD 777 AE FGPA Maintenance General Duties General Skills General Int User Access Email Not Statuses Assignmen User Roles Faculty D TA Training Workshop Term 201430 Workshop Dept fat 7 6 Term Dept Type Title Date Time Location Hours Max Enrl Originator Coordinator Feedback Certificate Canc ran fra Orientation ASS FPA Spro 03 SEP 2014 11 30 faae Souham hal i fizo lastname Firstname Lasmame Firstmame CO Vo CoA 201430 FGPA TRNG TA Orientation Fall 2014 Engine 03 sEP 2014 14 00 416 Southam hall 1 120 Lastname Firstname Lastname Firstname v I f 201430 COMP TRNG School of Computer Science TA Tr 04 SEP 2014 15 45 1416 Southam hall 1 50 Lastname Firstname Lastname Firstname v 201430 BIOL TRNG Laboratory Safety 10 SEP 2014 9 00 5345 Herzberg Bldg 3 45 Lastname Firstname Lastname Firstname v 201430 EDC MICT workshop Training 12 SEP 2014 3 00 404 Dunton Tower EDC Of 2 a Lastname Firstname Lastname Firstname vw 201430 WOMN TRNG TA Orientation 12 SEP 2014 9 00 TBD 1 5 Lastname Firstname Lastname Firstname 4 o E 201430 Psyc TRNG PSYC Undergraduate Graduate TA 17 SEP 2014 10 00 Loeb C760 1 5 40 Lastname Firstname Lastname Firstname v C 201430 EURR T
19. Dean identifies which TA s in the Grad TA Pool are wanted speaks to the TAs Home Faculty the Home Faculty goes into SZATAAL Grad Allocation Tab form and chooses the Trade Faculty to which the TA will be partially or completely transferred to e For partial Trades the home Faculty reduces Work 1 TA Hours by the number of hours being traded and enters a comment indicating the number of hours traded e For full Trades the Home Faculty enters 0 in the Work 1 TA Hours field and enters a comment Full Trade The receiving Faculty allocates the TA by choosing the Work Dept and enters the number of traded hours into the work TA hours field s Undo Trades e A trade to the TA Pool can be undone by unchecking the Trade checkbox beside the traded TA on the Allocation form causing the TA to be removed from the TA Pool tab e A trade to a specific faculty can be undone but a message will appear advising the user to contact the receiving faculty in case assignments have already been made The last 6 columns show the status of the TA e Rel is an editable checkbox which allows ADs to make saved allocations visible to DAs in SZATAAS e Oth Asgn is checked when TAs have received a Non Course assignment to a Dept other than Work Dept 1 or Work Dept 2 e Reg d will be checked when that TA has registered for the term indicated in the Term at the top of the page A TA may receive an assignment with
20. HE GB Oo o o 0 oO 0008 C ER o v E E E oi amp Allocate Full Hours f Release Allocations Send Allocation Notice Send Allocation Update Natice Allocation Report Allocation Statistics The SZATAAL form is blank upon initial opening The Term must be chosen before using Next Block to populate the form with TAs who accepted TA Awards Only active TA s within the AD s faculty who have awards with a status of accepted will show on this form The Full Session checkbox can be checked to show data for the term selected and the term that either precedes or follows the selected term to complete the full session When checked the Unallocated Students Only checkbox only displays TA records within the AD s faculty that have not been allocated When a student number is entered in Student ID only data for the specific TA is returned The Level Outside Priority field only affects the Outside Priority tab The default is will return all records selecting GR or UG reduce the number of returned records The form defaults to showing all departments ADs choosing a specific department in the keyblock will view all TA records that have been allocated to the Work Dept This includes TAs that have been traded into the faculty and then allocated to the Work Dept The Faculty field is used by FGPA users to query specific faculties There are 7 tabs across the t
21. Item Record Query Tools Help ORACLE nment Form PPRD gt E Eas Term 201430 Fall 2014 September December Student ID fr Department fr O Full Session Level Outside Priority fr TA Assignment Forms Grad TA Assignment Grad TA Profile Department Requirements Instructor TA Requests Outside Priority Grad TA Pool Email Sent LFDS Max Actual TA Home Work Work Term Course Duty Enroll Enroll Instructor Supervisor Sessional Level TA Name Hours Dept Depti Dept2 201430 ECON 1000 335 323 Lastname Firstname A GR Lastname Firstname 130 ECON ECON 2 201430 ECON 1000 4 335 323 Lastname Firstname GR Lastname Firstname 130 ECON ECON 201430 ECON 1000 4 335 323 Lastname Firstname A GR Lastname Firstname 130 ECON ECON 201430 ECON 1000 A 335 323 Lastname Firstname GR Lastname Firstname 130 INAF ECON 201430 ECON 1000 335 323 Lastname Firstname a GR Lastname Firstname 130 ECON ECON 201430 ECON 1000 4 335 323 Lastname Firstname a GR Lastname Firstname 130 ECON ECON 201430 ECON 1000 4 335 323 Lastname Firstname f GR Lastname Firstname 130 ECON ECON 201430 ECON 1000 4 335 323 Lastname Firstname GR Lastname Firstname 130 ECON ECON 201430 ECON 1000 B 335 326 Lastname Firstname A GR Lastname Firstname 130 ECON ECON 201430 ECON 1000 B 335 326 Lastname Firstname a GR Lastname Firstname 130 ECON ECON 201430 ECON 1000 B 335 326 Lastname Firstname a GR Lastname Firstname 130 ECON ECON 201430 ECON 1000 B 335 326 La
22. Lastname Firstname vw o o 201430 PSYC TRNG PSYC Undergraduate Graduate TA 17 SEP 2014 10 00 Loeb C760 1 40 Lastname Firstname Lastname Firstname v 201430 EURR TRNG Website management and social n 19 SEP 2014 10 00 DT 1103 5 10 Lastname Firstname Lastname Firstname v o o 201430 FREN TRNG New Restriction format 25 SEP 2014 10 00 512 Tory Bldg 1 75 6 Lastname Firstname Lastname Firstname vw o o 201430 SYST TRNG New Restriction format 30 SEP 2014 9 45 512 Tory Bldg 1 75 3 Lastname Firstname Lastname Firstname v C 201430 EDC TRNG Mech amp Aero Engineering Graduat10 OCT 2014 14 00 Minto Bell Theatre 1 5 15 Lastname Firstname Lastname Firstname 4 o o Lastname Firstname Lastname Firstname m m og TA Groups Registered Description Restrictions Coordinator Email External Coordinator Faculties External Email Last Updated By Last Updated On TA Workshop form is blank upon initial opening Users select a Workshop Term and Workshop Dept from the drop downs then click the Go button to populate the middle block The middle block provides 14 columns of view only detail that pertain to the Workshop Term and Workshop Dept as entered by the user above The 9 fields below the middle block are view only The data displayed is dependent on the record highlighted in the middle block The purpose of the lower fields is Description comple
23. Maintenance Form General lists tab rsrrnnrannrvrnvrrrnnrnvnrennvrvnrenn 49 SZVTADM Department Maintenance Form TA Training tab ccccccessssteceesesteeeesssteeeens 50 SZVTADM Department Maintenance Form TA Workshops tab rrrrnnnororrrnrrnannnnnnrnrsnnenrr 51 SZVTADM Department Maintenance Form Workshops Equivalencies tab ss00e 52 SZVTAFM FGPA Maintenance Formi ruuverevevevevererersrnrerevevnnerevernrerevernrernvsrnsernnsnnnennevennrnnnsenne 53 SZVTAFM FGPA Maintenance Form General Duties tab arnrnnnrannrrvnrannrvvnnsvrnrnverennrnvesenn 54 TA Management System Page 2 September 29 2014 SZVTAFM FGPA Maintenance Form General Skills tab rrurrrnnnnvvrrnnnnvnrrnnnrnnrrnnrnnnvrnnrnnn 55 SZVTAFM FGPA Maintenance Form General Interests tab rnnnrsnnrrvnrannrrrnrsvrnnrnverennrnverenn 56 SZVTAFM FGPA Maintenance Form User Access tab rrrrnnannnnvvnnnennvrvnssnnrvensenennvnvsrennrsensene 57 SZVTAFM FGPA Maintenance Form Email Notice tab rererenvrrrrrrnnvrvnrrrsrvrnrnrsnrnversnnvrnesene 58 SZVTAFM FGPA Maintenance Form Statuses and Variables tab rrrrrrrrrrornrnvrrrnnrrverenn 59 SZVTAFM FGPA Maintenance Form Assignment of Duties tab rrrrrannrvrnvrvrnnrnvrrennrrveren 60 SZVTAFM FGPA Maintenance Form User Roles tab rsrrrnnannnnvnnnnennvrvnnsnnvvensenennvnverennrseneene 61 SZVTAFM
24. Mentoring Form Application Questions tab srvrerennvrvrrrnnrvrnrerennrnvnrensrnverenn 35 SZATAMT TA Mentoring Form Grad TA Profile tab ssrrrnrononnrnvrrennrrvnrennrvrnverennrnnsrennrnnesenn 36 SZATAMT TA Mentoring Form Email Sent tab srrerannrvrnrerennrrvrrennrrensensrvenssrennrnserenrnvesen 37 SZATAMT TA Mentoring Form Control tab rrsnnrrvnrannrvennsnennrnessennrrvnssnsrvnnserennrnssrennrsensene 38 SZATAMT TA Mentoring Form Training Control tab rruaarenvrrvrrennvrvnrrnnrrvnrsrennrnvssensrnessens 39 SZATAMT TA Mentoring Form TA Workshops tab ccsscccceesseceeesseeeeeesseaeecesssnaeeessesneeees 40 SZATAMT TA Mentoring Form Workshops Equivalencies tab cc ccccsssssececsesteeeeesseeeeees 42 SZVTADM Department Maintenance Form rrrannnnnvanrnnnnnnanvsnnvnnrnnnnnnenssnnvenrnnnnnnenesnnnensnnnnenaneseer 43 SZVTADM Department Maintenance Form Duties tab rerennrnrrrrnnrrvrrrnnrvrnrsrennrnverennrnvesenn 44 SZVTADM Department Maintenance Form Skills tab rrnrorrrrrnrrnnnnnnnnrrrrnnrrnnnnnnnnnnrsnnennr 45 SZVTADM Department Maintenance Form Interests tab ssrnnrrannrrvnrannrvrnnrvrnnrnverensrneerenn 46 SZVTADM Department Maintenance Form Student Access tab cccsesssecessesteeeeeeseeeeees 47 SZVTADM Department Maintenance Form UG TA Criteria tab csessseceeessteeeesssseeeees 48 SZVTADM Department
25. Only Pending applications can be cancelled Declined if the DA approves an application but the TA no longer wants it they have to contact the department to decline The DA will set the status through the form Applications cannot be declined online Waitlisted if a DA is undecided on a TA Application a status of waitlisted may be selected The Message to Student field allows you to create messages which appear to the student in Carleton Central Comments entered in the Department Comments field are only visible by the Department To create a Course Assignment the application status must first be changed from Application Received to Approved Then select a Dept in the Course Assignment section choose the following Subj Course Section and Instructor from the drop downs Enter the Hours to be assigned Hours allows for a maximum of 130 hours To create a Non Course Assignment the application status must first be changed from Application Received to Approved Then select a Dept in the Non Course Assignment section select a Duty a Supervisor from the drop downs Enter the Hours to be assigned Hours allows for a maximum of 130 hours TA Management System Page 25 September 29 2014 The Term field auto populates with the term identified in the application record upon saving If flagged the checkbox labelled R
26. Way FGPA Leave From Duties Department Approved Notify FGPA of LFD Approval 06 DEC 2010 13 59 12 Departmental Administrator Way FGPA Leave From Duties Department Approved Notify FGPA of LFD Approval 03 DEC 2010 12 18 25 Departmental Administrator Way FGPA Leave From Duties Department Approved Notify FGPA of LFD Approval 03 DEC 2010 11 30 37 Departmental Administrator Way FGPA Leave From Duties Department Approved Notify FGPA of LFD Approval 01 DEC 2010 15 19 19 Departmental Administrator Way FGPA Leave From Duties Department Approved Notify FGPA of LFD Approval 01 DEC 2010 14 34 23 Departmental Administrator Way FGPA Leave From Duties Department Approved Notify FGPA of LFD Approval a a a a a a a a a a a a a a LL La The Email Sent tab provides a list of all email notices that have been generated through the TA Management System Email notices will only be shown if the user was named as the Sender or Receiver of an email The chevron at the far right produces a complete list of Email Recipients and Recipient Names of each email TA Management System Page 28 September 29 2014 SZATAAS TA Assignment Form TA Schedule Tab Oracle Developer Forms Runtime Web Open gt SZVTAFM SZATAAS E bad File Edit Options Block
27. after the first term of employment has been completed The application is located through the following path Carleton Central Main Menu gt Student Support Services gt Graduate TA Management System gt Leave From TA Duties TA Management System Page 69 September 29 2014 Carleton Central TA view of LFD Application RETURN TO MAIN MENU SITEMAP HELP EXIT 100 FName LName Leave From TA Duties Summary Sep 05 2014 02 48 pm i Below is displayed the details of your current Teaching Assistantship TA If you wish to apply for leave from TA duties press the Apply for Leave button and complete the form The form will be submitted to your respective department and reviewed by FGPA To track your application please return to this page To cancel a pending leave request click the View Application link and use the cancel feature on that page Award No Home Dept Allocated Dept s Assignment s Application No Application Date LED Term Status Apply for Leave aaenee BUSI School Business BUSI 3704 A 15153 08 SEP 14 Winter 2015 Application Approved view Application Apply for Leave ELETRE BUSI Graduate TA Management System TA clicks on Apply for Leave to access the application form TAs with more than one award number will have multiple access points Desired award terms will only be included under one award number TA Management System Page 70 September 29 2014 Carleton Central LFDs application for
28. and 3 75 Training Information Term Fall 2012 Training Title Wecome to Carleton Date and Time 15 SEP 2012 from 11 00 am 12 00 pm Location Roosters 4th FI UC Max Enrollment 25 Actual Enrollment 2 LName FName Register a TA Student ID Validate ID Attendance List Tracking Sheet Printer Friendly Version Student ID Name Home Dept Work Dept s Assignment s Attended Hours Attended Select All Unselect All Full Hours Reset 100 LName FName PHYS PHYS e Lab Demonstration o e PHYS 1001 2 100 LName FName ARTC ARTC e FILM 2000 Oo e Office Hours TA Training and Orientation Summary RELEASE 8 2 Originators and Coordinators access the Training Session Attendance page from TA Training and Orientation Summary page The top section provides view only details on the specific training session Mid page allows additional valid TAs to be registered or waitlisted Training session restrictions are not checked here Clicking on the Update List button bottom of page will refresh the Attendance List The bottom section contains the 8 column Attendance List All registered TAs are displayed here The first 6 columns are view only Note the red titles in columns 2 thru 5 Clicking on these red titles will re sort the table Checking the checkbox in the Attended column indicates the TA attended the workshop The Hours Attended must then be entered Clicking Select All in the Atte
29. applied to and Work experience TA Management System Page 91 September 29 2014 Reports for the EDC GSRO TA DUTY SUM This pdf report is emailed to the user and provides statistics of the assignment of duties for TAs for a specified term GSRO TA Mentor APPS This report generates an emailed xIs list of Mentor applications for a select term Application detail includes TA ID TA Name Application Term Dept Status and Status Date GSRO TA TRAIN CERTIFICATE This report lists students who are eligible for a training certificate or who are progressing towards a certificate GSRO_TA_TRAIN_COMPLIANCE This report lists TAs and the total number of training hours completed for a particular academic year GSRO_TA_TRAIN_TRANSCRIPT The emailed pdf report provides details of training all active TAs have completed during their career at Carleton GSRO_TA_WS_EVALUATION This report displays the results from workshop evaluations in a consolidated pdf format TA Management System Page 92 September 29 2014 Reports for the FGPA GSRO TA ALLOCATION COMPLIANCE This report primarily identifies GR TAs who have not been allocated in a specific term by an AD either by Campus by Faculty or by Department TAs are not considered allocated if the Rel column is not flagged Additionally the report can identify TAs who have been allocated but not assigned or TAs who have been canceled before or after allocation GSRO TA ASSIGN SUM Thi
30. interests and assignments of duties which apply to all departments FGPA controls user access user roles and department faculty relationships within this form SZVTAFM allows FGPA to viewing all TA Workshops control FGPA s TA Workshop access and Workshop Equivalencies Finally FGPA processes all LFD applications in SZVTAFM TA Management System Page 53 September 29 2014 SZVTAFM FGPA Maintenance Form General Duties tab f amp Oracle Developer Forms Runtime Web Open gt SZYTAFM MEG File Edit Options Block Item Record Query Tools Help ORACLE QE AGRE STIEG SeA Sai HISI PIOIOI 78 FGPA Maintenance FGPA Maintenance General Du General Sk General In User Access Email Notic Statuses a Assignmen UserRoles Faculty De TA Training TA Worksh Workshop LFD Data LFDs Duty Last Updated By Last Updated On Inactive Lab Demonstration FirstnameLastname 03 JUN 2010 oD a Lab Set up FirstnameLastname 03 JUN 2010 o Lab Supervision FirstnameLastname 01 JUN 2010 o Marking FirstnameLastname 01 JUN 2010 o Meeting with Instructor FirstnameLastname 01 JUN 2010 o Mentoring FirstnameLastname 01 JUN 2010 o Office Hours FirstnameLastname 01 JUN 2010 o Other FirstnameLastname 01 JUN 2010 0 Proctoring FirstnameLastname 01 JUN 2010 on Research FirstnarneLastnarne 01 JUN 2010 D Training FirstnameLastname 01 JUN 2010 Oo Tutorials FirstnameLastname 01 JUN
31. o o o mi o o o o o B o z General Interests The FGPA will enter General Interests used to populate the Areas of Interest list in Carleton Central TA Profile form Interests cannot be changed or deleted Each interest can be inactivated or activated by checking or unchecking the Inactive checkbox TA Management System Page 56 September 29 2014 SZVTAFM FGPA Maintenance Form User Access tab amp Oracle Developer Forms Runtime Web Open gt SZVTAFM File Edit Options Block Item Record Query Tools Help ORACLE AEA R A F rSIPI NS TX amp FGPA Maintenance See Email Notic Statuses a Assignmen User Roles Faculty De TA Training TA Worksh Workshop LFD Data LFDs General Du General Sk General in IE Banner ID Name Banner Username Role Bay Email Comments enai Last Updated By Last Updated On 100 Lastname Firstname FirstnameLastname AD 3 scs carleton ca o FirstnameLastname 01 SEP 2010 E 100 Lastname Firstname FirstnameLastname DA WOMN carleton c vw FirstnameLastname 08 AUG 2010 100 Lastname Firstname FirstnameLastname DS CHEM carleton ca o FirstnameLastname 22 OCT 2010 100 Lastname Firstname FirstnameLastname GS FGPA carleto OD FirstnameLastname 22 NOV 2010 100 fmadesn FirstnameLastname MT EDC carleton ca FirstnameLastname 21 0c7 2010 _
32. production Module 4 provides EDC FGPA Academic Departments and Mentors with a tool to manage TA Training Workshops Module 5 will allow both TAs and FGPA to electronically complete the Leave of Duties LFD process This training manual will be updated as other modules are put into production The following acronyms will be used throughout the manual ADs Associate Deans DAs Departmental Administrators DS Departmental Supervisor TAs Teaching Assistants FGPA Graduate Studies staff EDC Educational Development Centre Form access Who can access what forms Associate Deans Faculty will have a update access to the Allocation form SZATAAL b view only access to Assignment form SZATAAS Departmental Administrators Departments will have a update access to Assignment form SZATAAS b update access to Departmental Maintenance form SZVTADM Faculty of Graduate Postdoctoral Affairs staff will have a update access to FGSR Maintenance form SZVTAFM Mentor Coordinator EDC will have a update access to TA Mentoring Application form SZATAMT TA Management System Page 5 September 29 2014 SZATAAL TA Allocation Form This form is accessible only by ADs It lists all TAs allocated to the user s faculty The multi tabbed form provides other key information such as up to date views of TA Profiles Departmental TA requirements Instructor TA Requirements and possible TAs that other faculties are willing
33. term from the list of values drop down and click the Go button The selected term s historical training session summary page displays Historical sessions provide Registration and Attendance links Update links are not permitted TA Management System Page 73 September 29 2014 Carleton Central TA Training Sessions Create TA Training Session Carleton Carleton Central 4 Personal Information Student Services Faculty Services Employee Services Support Services WebTailor Administration RETURN TO MAIN MENU SITEMAP HELP EXIT Pr 100 FName LName Create TA Training Session Sep 02 2014 03 38 pm Q Complete the form below to create a new training session Training Details Training TA Groups Training Title Group 1 TAs belonging to the department g TAs belonging to the department _ i Training Description Group 2 x Group 3 x Term Fall 2014 v Attendance Restricted To Department FGPA v Eligible TAs must uphold each flagged restriction Type Workshop 3 C Continuing TAs O International TAs Date DD MON YYYY C TA Mentors and Lead Mentors l Start Time HH MM 24 Hour Format L CO new Tas Duration l C TAs that have not completed their 5 hours of training Location C TAs that belong to the workshop department Min Enrollment O Tas that work for the workshop department Max Enrollment C TAs that belong to or work for the workshop department Coo
34. to enter the Term a Department is not accepting Undergraduate TA applications and to enter the user s Assignment of Duties closing dates for specific Terms Deadline dates for Midterm Meetings are noted in the bottom section TA Management System Page 47 September 29 2014 SZVTADM Department Maintenance Form UG TA Criteria tab f amp Oracle Developer Forms Runtime Web Open gt SZVTAFM SZVTADM File Edit Options Block Item Record Query Tools Help OOD AAR PT BES Aa SIDR PH el Si Fi i etx 2 Department Mainte ce Department Maintenance Duties Skills Interests Student Access AUCMFMetie iry General Lists TA Training TA Workshops Workshop Equivalencies Please enter or select the minimum criteria that must be met by an undergrad TA applicant to allow their application to be submitted If there is no criteria in a particular area then leave that field blank i e only enter criteria in the fields that are relevant Department 7 3 Full Time Part Time Criteria X Minimum Year Level X Minimum GPA UG TA Criteria is used to enter the minimum criteria that must be met by an undergraduate student to allow their Undergraduate TA application to be submitted Leaving the form blank indicates all applications will be accepted Any combination of Department Full Part Time Minimum Year Level and Minimum GPA can be used TA Management System Page 48 September 29 2
35. to establish deadline dates for submitting mentor applications TA Management System Page 38 September 29 2014 SZATAMT TA Mentoring Form Training Control tab E Oracle Developer Forms Runtime Web Open gt SZATAMT MEG File Edit Options Block Item Record Query Tools Help ORACLE BOS FI BABE TT G S GERE TE Mentoring Application Form SZATAMT 7 0 PPRD 1777 Term 201110 winter 2011 Qanuary April Student 1D fr Department fr C Full TA Mentoring Form Applications Application Questions Grad TA Profile Email Sent Control TA Training Control TA Workshops Workshop Equivalencies Workshop Originators Banner ID Name Email Supervisor Inactive Last Updated By Last Updated On 100 Lastname Firstname carleton ca o o Firstname Lastname 30 NOV 2010 2 100 __ Lastname Firstname carleton ca vw o Firstname Lastname 18 MAR 2011 100 _ Lastname Firstname carleton ca m mM Firstname Lastname 30 DEC 2010 100 Lastname Firstname carleton ca w o Firstname Lastname 18 MAR 2011 100 _ lLastname Firstname CU net o Firstname Lastname 12 JAN 2011 v Workshop TA Groups Code Description Inactive Last Updated By Last Updated On faut All TAs o UGAFA 15 DEC 2010 2 fer All Graduate Tas o icem 15 DEC 2010 NGR New Graduate TAs m UGAFA 15 Dec 2010 car Continuing Graduate TAs o UGAFA 15 DEC 2010
36. with 13 columns containing data from submitted LFD applications Inserting an application on behalf of a TA is prohibited The first 10 columns cannot be changed The eleventh column Status allows FGPA users to enter an application decision The final column Status Date changes when the Status has changed LFD application Statuses PD Pending the initial status when an application is received CA Cancelled displays when a TA has cancelled their LFD application in Central AA Application Approved entered by FGPA when the LFD has been approved AD Application Denied entered when FGPA has denied the LFD application Users select a TA application in the top block to view TA Comments Dept Comments Work Department s Degree Program Last Updated By Last Updated On FGPA Message to Student FGPA Internal Comments FGPA Processor below Dept Comments entered by the TA s Home Department are viewed only by DAs of the Home Dept and FGPA FGPA Internal Comments entered by FGPA viewed by DAs of the Home Dept and FGPA TA Management System Page 30 September 29 2014 SZATAMT TA Mentoring Form This form is accessible only by EDC staff It lists all Mentor applications by term It is a multi tabbed form and provides information such as answers provided in the application the Grad TA Profile Emails sent Controlling Me
37. 01 4 Lastname Firstname 201430 25 20 AERO 3101 AL Lastname Firstname 201430 25 20 AERO 3841 A Lastname Firstname 201430 29 17 AERO 3841 A1 Lastname Firstname 201430 29 i X Totals o 0 Skills Required Duties Expected Hours Total Send Request Reminder Instructors submit their TA requirements through Carleton Central Their requirements are viewed on SZATAAS under the Instructor TA Requests tab The form shown under the Instructor TA Requests tab is view only Users will note that the column title Special Requests is blue indicating the field can be double clicked to open up a larger text field DAs will view instructor requests for courses associated with their department only ADs view all instructor requests for courses associated with their faculty ADs can restrict what is shown by entering a department in the Department field On initial opening of the page the top section will be populated including Total TAs Requested and Total TA Hours When a course is highlighted the Skills Required and Duties Expected are shown in the next sections The Total Hours Expected must agree with the Total Hours requested The Send Request Reminder button will send an email to all instructors who have not submitted their requests TA Management System Page 23 September 29 2014 SZATAAS TA Assignment Form Outside Priority tab E Oracle Fusion Middleware Forms Services Op
38. 014 SZVTADM Department Maintenance Form General lists tab ke Oracle Developer Forms Runtime Web Open gt SZYTAFM SZVTADM DES File Edit Options Block Item Record Query Tools Help ORACLE BOR AER RR PPI GER QA SBA PHA CIS i ioix a Department Maintenance JTADM 7 0 PPRD 777 Department Maintenance Duties Skills Interests Student Access UG TA Criteria General Lists TA Training TA Workshops Workshop Equivalencies Duties Inactive Skills Inactive Area of Interest Inactive Grading Da Administration i a Administration a a Lab Demonstration G Analytical Skills m Group Discussions m Lab Set up Communication m Other m Lab Supervision mj English Language proficiency Research mj Marking m Goal Oriented m Supervising Managing m Meeting with Instructor l Group Facilitation Discussion Skill mj Teaching Instructing 0l Mentoring oO Management E Tutoring m Office Hours E Organization lg mj Other m Other oO m Proctoring m Presentation Skills mj Research m m m Training DO mj i Tutorials U m oO Writing Tutorial Service Oo Oo m m U m d 3 Of 3 Of 3 General lists Shows the general Duties Skills and Areas of Interest that were entered by FGPA This is a view only form for information purposes intended to assist Departmental
39. 030 LALS 852251 Issued 201030 Certified Medical Leave 10 DEC 2010 PD Pending 10 DEC 2010 100 Lastname Firstname 75 201110 LALS 852251 Pending 201030 Certified Medical Leave 10 DEC 2010 Po v Pending 10 DEC 2010 v f X TA Comments FGPA Message to Student H Dept Comments FGPA Internal Comments FGPA Processor Last Updated By www_useR Last Updated On 10 Dec 2010 The LFDs tab contains 5 filters and two buttons at the top of the page The five filters are Student ID Term Dept Program and Status to query data The first four filters default to ALL and the fifth defaults to PD for Pending The two following buttons are Go and Reset Users click on the Go button once filters are chosen to populate the lower block The lower block contains a table with 13 columns containing data from submitted LFD applications Users cannot insert an application on behalf of a TA The first 10 columns cannot be changed The eleventh column Status allows FGPA to enter application decision The final column Status Date changes when the Status has changed LFD Application Statuses PD Pending is the initial status when an application is received CA Cancelled will display when a TA has cancelled their LFD application in Carleton Central AA Application Approved will
40. 088 HEER Validate ID v v v DD MON YYYY HH MM 24 Hour Format FName LName RETURN TO MAIN MENU SITEMAP HELP EXIT 100 FName LName Sep 05 2014 2 19 pm Training TA Groups Group 1 All TAs Group 2 z E E Group 3 Attendance Restricted To Eligible TAs must uphold each flagged restriction C Continuing TAs 1 International TAs C TA Mentors and Lead Mentors C new Tas M TAs that have not completed their 5 hours of training C TAs that belong to the workshop department C TAs that work for the workshop department C TAs that belong to or work for the workshop department Faculties TAs must uphold at least one of the flagged restrictions C TAs that belong to Faculty of Science M TAs that belong to Faculty of Engineering C TAs that belong to Sprott School of Business C Tas that belong to Faculty of Arts and Social Sciences C TAs that belong to Faculty of Public Affairs mail I Traini i Message to be included in email If you would like to send an email to the training coordinator and registered TAs to note your updates press the button below Send Email Training that has passed cannot be cancelled Cancel Training Session TA Training and Orientation Summary amp Carleton Originators access the Update TA Training Session page from the TA Training and Orientation Summary page EDC s Mentor Supervisor is granted Update access to all se
41. 9 FEB 2010 o Lecture Attendance 4 FirstnameLastname 23 APR 2010 o Marking Essays other assignments o FirstnameLastname 23 APR 2010 E Marking Exams o FirstnameLastname 09 FEB 2010 o Meeting with Supervisor o FirstnameLastname 09 FEB 2010 OC Office Hours v FirstnameLastname 13 JAN 2010 o Office Hours O FirstnameLastname 10 SEP 2010 o Other v FirstnameLastname 13 JUL 2010 o Preparation Time vw FirstnameLastname 09 FEB 2010 o Proctoring El FirstnameLastname 09 FEB 2010 o m o Oo o o o o Oo o o Assignment of Duties is used to enter duties that will be used to populate the dropdowns in Carleton Central on the Assignment of Duties form A Checkbox is provided to indicate if the duty is weekly An Assignment Duty cannot be changed or deleted It can be inactivated or activated by checking or unchecking the Inactive checkbox TA Management System Page 60 September 29 2014 SZVTAFM FGPA Maintenance Form User Roles tab FE Developer Forms Runtime Web Open gt SZVTAFM File Edit Options Block Item Record Query Tools Help ORACLE A rA a fe ews GAE BB PH C1 Si G1 Oly A 7 0 PPRD 777 E LLL EEE EEE ILE IESE FGPA Maintenance General Du General Sk General In User Access Email Notic Statuses a Assignmen Faculty De TA Training TA Worksh Workshop LFD Data LFDs Cod
42. ACLE cation Form Term 201430 gt Fall 2014 September December Student ID Lif Department pi Full Session TA Mentoring Form Applications Application Questions li Gi Email Sent Control TA Training Control TA Workshops Workshop Equivalencies Skills Course Preferences Non Preferences Comments Student E Analytical Skills i I am the TA mentor for the coming year a Current Program M Presentation Skills Previous Degree s BA HON 23 Music a English Language proficiency v wa urbane z Other Courses and Grades Email connect carleton ca a Interests Supervisor Teaching Instructing a 4 Thesis Project Title al Tutoring v Z Research Non Carleton TA Experience Mother Tongue English v Last Updated 05 AUG 2014 Course Preferences Is MUSI 2009 A Fall 2014 z Grad Courses and Grades MUSI 2007 A Fall 2014 Work EXpaiianes 201010 15744 MUSI 5013 A MUSI 1002 A Fall 2014 A Mi 7 201010 15743 USI 500 A MUSI 2710 A Fall 2014 200930 34763 MUSI 5000 A et 200930 35758 MUST 5015 A z Course Non Proforences N A Conflicts Issues Notes N A a Undergrad Courses and Grades FFR 200530 36737 MUSI 2008 A 2 a N A v 200610 16741 MUSI 2105 A a 200520 21480 MUSI 1002 A Other Degrees Majors Minors Institute 200530 31825 GERM 3105 A v 5S Send Update Profile Notice
43. Administrators avoid duplication TA Management System Page 49 September 29 2014 SZVTADM Department Maintenance Form TA Training tab P oracle Developer Forms Runtime Web Open gt SZVTAFM SZVTADM File Edit Options Block Item Record Query Tools Help 8 Department Maintenance Department Maintenance Duties Skills Interests DM 7 0 PPRD 7777777 Student Access UG TA Criteria General Lists TA Workshops Workshop Equivalencies TA Workshop Originators Supervisor Inactive Last Updated By Banner ID Name Dept Email 100 Lastname Firstname ECON carleton ca o 100 Lastname Firstname ECON carleton ca vw 100 Lastname Firstname ECON carleton ca Oo 100 Lastname Firstname ECON carleton ca vw Oo o o r m o Oo r o r ao BHD HRRBERB EBBAB B Last Updated On FirstnarneLastname 29 MAR 2011 FirstnameLastname 14 MAR 2011 FirstnameLastname 24 DEC 2010 FirstnameLastname 18 MAR 2011 TA Workshop Originators section allows DAs to indicate Workshop Originators within their Dept BANNER IDs entered ordered by last name will automatically populate the user s name and BANNER s CA email address Supervisor has view and update access to any workshop in their respective department Originato
44. CLE IAEA REA Doig SI Gr i voix 7a Department Maintenance Department Maintenance Duties Skills Interests Student Access UG TA Criteria General Lists TA Training TA Workshops SRR steam te MLE Eee Workshop 1 Workshop 2 Last Updated By Last Updated On Time Management Tips for TAs FirstnameLastname 23 MAR 2011 Ea FirstnameLastname 24 MAR 2011 Office Hours Maximize the time you have Active and Experiential Education How to Prepare and Deliver Guest Lecture Efficient Grading TA Training Hours FirstnameLastname 24 MAR 2011 25 Things you Didn t Know About Earth Sciences A Year in Review HISTORY FirstnameLastname 23 MAR 2011 FirstnameLastname 23 Mar 2011 25 Things you Didn t Know About Earth Sciences Biology TA Orientation Clone Test ee aay ayaa nnn n Je aaa aaa daa dey didi Workshop Equivalencies tab allows FGPA to flag workshops that have similar content as equivalent TAs may only register in one of the two equivalent workshops Where TAs have registered in two equivalent workshops only one will count towards Training Hours and Workshop Transcript Certificate TA Management System Page 52 September 29 2014 SZVTAFM FGPA Maintenance Form The FGPA Maintenance form is accessible by FGPA staff only The multi tabbed form allows FGPA to create general duties general skills general
45. Carleton Central Submit TA Requests TA Request Submit Form Windows Internet Explorer Gr B https carleton ca inst rec y v a x R File Edit View Favorites Tools Help ar We Favorites 35 BB oracle Application Server For J Oracle Application Server For TA Request Submit Form X fr Gl dr Pags Safety Toos A Tao eee Personal Information Faculty Services Employee Services BACK TO MAIN MENU SITEMAP HELP EXIT 100000001 Yu Bea Ni Submit TA Requests Feb 02 2011 12 10 pm Complete the form below according to the instructions provided to submit your TA requests to the department for the course in question This information will be used by the department to assist in making TA Assignment decisions Please note the submittal of requests does not constitute a guarantee that they will be fulfilled in their entirity Course AERO 3101 A Please enter a numeric value in either the of TAs Requested or of Hours Term Winter 2011 January April Requested field no alpha values please You may enter a value in both If you have Max Enrollment 25 no TA requests for this course then you must enter 0 in both boxes Actual Enrollment 20 ofTAsRequested SCS of Hours Requested L Special Requests 1 OPTIONAL Please indicate the skills that you would need TAs to possess If there are skills that you would need that are not in the list then select Other and e
46. FGPA Maintenance Form Faculty Department tab rrnrrnnranorrrnrnvrnnrnverennrnverenn 62 SZVTAFM FGPA Maintenance Form TA Training tab ssreeroronnrrvrrennrrenrrnervenssrennrnvsrennrnvssens 63 SZVTAFM FGPA Maintenance Form TA Workshops tab rrrrrrrerennrrvrrrnnrrrnrerennrnverennrneersn 64 SZVTAFM FGPA Maintenance Form Workshops Maintenance tab csscccessseeeeeseeeeeees 65 SZVTAFM FGPA Maintenance Form LFD Data tab uasernrnrarennrrrneennvrvnssnervenssnennvnvsssnnrsensene 66 SZVTAFM FGPA Maintenance Form LEDS t buuyarsvansqsansannpannannssetdanssindn 67 Carleton Central Leave From TA DOU scieiispocsasieincecsusscrsaipraiesa i nt 69 Carleton Central TA view of LFD Application rasnnrrvorannnnvnranennrrnnnennvrenssnennenssnennvnnssennrnvesene 70 Carleton Central LFDs application form r errnrnnnnnnrorrrnrrnannnnnnnnrrnnrnnsnnnnnnnnrnnsnnssnsnnnnnnnnrsnnenee 71 Carleton Central TA Training Sessions ss2csienicecssacsoeeiiads aesdepes adcosanddedeigtt dusedaasdecdagulddeciantdadeageadades 72 Carleton Central TA Training Sessions TA Training and Orientation Summary 006 73 Carleton Central TA Training Sessions Create TA Training Session c scccceesteeeeeesseeeees 74 Carleton Central TA Training Sessions Training Session Registration rrrrrrrnrnnrorsnnnnrr 76 Carleton Central TA Training Sessions Workshop Attend
47. ME Z Bachelor Degree Architectural Engi Ain Shams University a KEN ae pene 00 GEN X Masters of Scienc Architectural Engii Arab Academy for Science and Technolo Send Update Profile Notice Grad TAs will submit profiles through Carleton Central That information is displayed in the form under the Grad TA Profile tab To view a TA profile select a student ID from either the Grad TA Allocation or Grad TA Pool tab Then click on the Grad TA Profile tab Alternatively a user enters a student ID in Student ID at the top of the form and clicks on Next Block The Grad TA Allocation tab will become active and display that TA s allocation details the user then clicks on the Grad TA Profile tab to view the TA s profile The form shown under the Grad TA Profile tab is view only Users may click on the Send Update Profile Notice button to send an email to request the TA to update their profile TA Management System Page 11 September 29 2014 SZATAAL TA Allocation Form Department TA Requirements tab Oracle Fusion Middleware Forms Services Open gt SZATAALN File Edit Options Block Item Record Query Tools Help ob AaB RI TT Hea DA Pee ei Pl loix ATA Allocation SZATAAL 7 0 PPRD 7 Term 201430 Y Fall 2014 September December Student ID gt Faculty t D Full Session Unallocated Students Only Level Outside Priority l Department ke TA Al
48. N 2012 v Workshop Types Self Register Send Reminder Inactive Code Description Indicator Email Days Notice Email Code Indicator Last Updated By Last Updated On ORIE Orientation v 4 1 TA WORKSHOP REMINDER NOTICE hd o FirstnameLastname 30 AUG 2012 4 TRNG Workshop 4 vw 1 TA WORKSHOP REMINDER NOTICE Oo UGAFA 07 AUG 2012 PREP Preparation o g v o UGAFA 07 AUG 2012 WRES Written Response Oo o o UGAFA 07 AUG 2012 TART Research Article A v 3 TA ONLINE ARTICLE REMINDER 7 o FirstnameLastname 28 AUG 2012 OBSV Peer Feedback o o h o UGAFA 07 AUG 2012 INFO Information Session 4 vw 1 TA WORKSHOP REMINDER NOTICE o FirstnameLastname 28 AUG 2012 TETK Teaching Talk a vw 1 TA WORKSHOP REMINDER NOTICE o FirstnameLastname 28 AUG 2012 a ONLN Online Training v v 3 TA_ONLINE_ARTICLE_REMINDER bd o FirstnameLastname 28 AUG 2012 PEER Peer Mentor oO oO o UGAFA 07 AUG 2012 x Workshop Equivalencies block allows FGPA to flag workshops that have similar content as equivalent TAs may only register in one of the two equivalent workshops Where TAs have registered in two equivalent workshops only one will count towards Training Hours and Workshop Transcript Certificate Workshop Types block allows FGPA to create Types of training sessions allow restrict TAs to self register in training sessions set email reminders indicate the number of days before the training session begins that the remind
49. Name Name Time HH MM am pm Phone Phone Location gt Email Email Email Interview Notice SZATAMT is an 8 tabbed form which allows EDC to view and process all Mentor applications submitted by Grad TAs through Carleton Central Users must select a Term in the Keyblock before using Next Block to populate the form Users may also enter a Student ID and or a Department to search for a specific application Ticking the Full Session checkbox will return data for the term selected and the term that either precedes or follows the selected term to complete the full session The 8 tabs across the top of the form are e Applications e Email Sent e TA Workshops e Application Questions e Control e Workshop Equivalencies e Grad TA Profile e TA Training Control TA Management System Page 32 September 29 2014 SZATAMT TA Mentoring Form Applications tab ES Oracle Developer Forms Runtime Web Open gt SZVTAFM SZATAMT File Edit Options Block Item Record Query Tools Help ORACLE ca Mentoring Application Form SZATAMT 7 0 PPRD 7777 acer Student ID T Department gi TA Mentoring Form ae Application Questions Grad TA Profile Email Sent Control TA Training Control TA Workshops Workshop Equivalencies Lead Award Profile Student ID Name App Term App Dept Home Dept App Date Status Status Date Mentor Cancel Ind Updated 100 Lastnam
50. On Inactive EE v o Gio BB oga CE EE S aj aj aj a a a a a al a a a adie 4 4 Interests is used to enter activate or inactivate interests specific to the user s Department s Interests cannot be changed or deleted The Interest can be inactivated or activated by checking or unchecking the Inactive checkbox TA Management System Page 46 September 29 2014 SZVTADM Department Maintenance Form Student Access tab B oracle Developer Forms Runtime Web Open gt SZYTADM HEG File Edit Options Block Item Record Query Tools Help ORACLE va Department Maintenance SZVTADM 7 0 PPRD A A Anerian aen e Aa eoar Aa AAT Ara ta taaa Areata tara SAE Tara sa AEA La La SAAL CEL CETTE ETT EEE T CECE TELE E LE E Department Maintenance Duties Skills Interests M UG TA Criteria General Lists TA Training TA Workshops Workshop Equivalencies Undergrad TA Applications Enter the term s for which you are not accepting undergrad TA applications Department Term x a g Assignment of Duties Enter assignment of duties closing dates for specific terms Department Term Closing Date H LJ A gt Uo Midterm Meeting Enter deadline dates by term for midterm meetings Department Term Deadline Date Student Access is used
51. Profile Department Requirements Instructor TA Requests Outside Priority fetere Email Sent TA Schedule LFDs Home TA Student ID Name Term Dept Hours Comments This form is view only except for the Comments field GR TAs with Trade checked and no faculty indicated in the Trade Faculty field of the TA Allocation Form will appear on this form Comments entered on the Grad TA Allocation form indicating available hours and or full partial trade are shown in the Comment field TA Management System Page 27 September 29 2014 SZATAAS TA Assignment Form Email Sent tab i Oracle Developer Forms Runtime Web Open gt SZVTAFM SZATAAS File Edit Options Block Item Record Query Tools Help ORACLE oh naana ae GAE RA H 8 Assignment Form 7 0 PPRD AE Bee ues Term 201430 Fall 2014 September December Student ID fr Department Fl O Full Session Level Outside Priority z TA Assignment Forms Grad TA Assignment Grad TA Profile Department Requirements Instructor TA Requests Outside Priority Grad TA Pool Email Sent TA Schedule LFDS Date Sent Sender Receiver Subject Line Reason EEEE Departmental Administrator WayiFGPA Leave From Duties Department Approved Notify FGPA of LFD Approval 7 09 DEC 2010 11 33 49 Departmental Administrator
52. RNG Website management and social n 19 SEP 2014 10 00 DT 1103 5 10 Lastname Firstname Lastname Firstname vw o o 201430 FREN TRNG New Restriction format 25 SEP 2014 10 00 512 Tory Bldg 175 Lastname Firstname Lastname Firstname 4 o m 201430 SYST TRNG New Restriction format 30 SEP 2014 9 45 512 Tory Bldg 1 75 3 Lastname Firstname Lastname Firstname 2 201430 EDC TRNG Mech amp Aero Engineering Graduat 10 OCT 2014 14 00 Minto Bell Theatre 1 5 15 Lastname Firstname Lastname Firstname Vv Oo Oo Lastname Firstname Lastname Firstname m o mE TA Groups Registered Description Restrictions External Email Faculties Last Updated On TA Workshop form is blank upon initial opening Users select a Workshop Term and Workshop Dept from the drop downs then click the Go button to populate the middle block The middle block provides 14 columns of view only detail that pertain to the Workshop Term and Workshop Dept as entered by the user above The 9 fields below the middle block are view only The data displayed is dependent on the record highlighted in the middle block The purpose of the lower fields is Description complete description of the TA Workshop as entered by the Originator in Central Coordinator Email email address of the person delivering the workshop External Coordinator name of the individual delivering the workshop if not from Carl
53. Required field and Duties Expected field are populated from the instructors input in Carleton Central When a course is highlighted in the top section the Total hours displayed under Duties Expected will not exceed the TA Hours Requested in the highlighted course above TA Management System Page 13 September 29 2014 SZATAAL TA Assignment Form Outside Priority tab i Oracle Fusion Middleware Forms Services Open gt SZATAALNN EE File Edit Options Block Item Record Query Tools Help av 2 2G E TT BGR A ZIP PH CIS SIO l etx ATA Allocation SZATAAL 7 0 PPRD 77777 Term 201430 lt Fall 2014 September December Student ID x Faculty z D Full Session F Unallocated Students Only Level Outside Priority fr Department v TA Allocation Form Grad TA Allocation Grad TA Profile Department TA Requirements Instructor TA Requests Outside Priority Grad TA Pool Email Sent Date Interview Interview Student ID Student Name Level Term Dept Course s Area of Interest Submitted Date Time Interview Location Status Status Date 100 Lastname Firstname UG 201430 BUSI introduction to business or Elementary 26 JAN 2014 Application Received 26 JAN 2014 gt 100 Lastname Firstname UG 201430 COMM Journalism and Communications 29 APR 2014 Cancelled 29 APR 2014 100 Lastname Firstname GR 201430 CIVE Interested in a TA position
54. TA Management System User Manual TA Management System Page 1 September 29 2014 Table of Contents R VISIONS svirrer ke TTT eee feeder 4 Moden as EERE REEERE EE EREE ERN 5 Form access Who can access what forms snrnnnnsnnrrvnrannnnvnnsnnnnvnnnsennrrenssnnnnnnssnennrnensennrsvnssnnnnenee 5 SZATAAL TA Allocation ForNasusassasseevsgeae MaencsaduvareghiddaudnettersaasMeregecdernary 6 SZATAAL TA Allocation Form Grad TA Allocation Tab n esannrvrnvavennvrvneennvrvnssnnrrnnsersrnrnesrennnn 7 SZATAAL TA Allocation Form Grad TA Allocation tab srrreronnrrrnvrvennrrvrrennrrensennrrvnssverneneseennnn 8 SZATAAL TA Allocation Form Grad TA Profile tab rannrrrnroronnrrrnrrnnvrrnrennrvrnserennrnnerennrreesens 11 SZATAAL TA Allocation Form Department TA Requirements tab rrnnrannrvrnvrvrnnrnvnrennrrverenn 12 SZATAAL TA Allocation Form Instructor TA Requests tab rorrrrrnnrnnnnnnnnrrvrnnrrnnnnnnnnrnrsnnennr 13 SZATAAL TA Assignment Form Outside Priority tab cc ceeccssececesseneececsseeeeessseeeessssnneeens 14 SZATAAL TA Allocation Form Grad TA Pool tab rrrerannrvvnnanennvrnnesnnvrvnssnnrnenssrennrnvnssnnrsensene 15 SZATAAL TA Allocation Form Email Sent tab siesscaiisseccsiusvaranntedeabactveuyhivessencdasvesundecasuieddevtad 16 SZATAAS TA Assignment FOr Meisene ne sabe cuts sapenues sebecgeesdbbewenieteceeesanenmertes 17 SZATAAS TA Assignment Form Grad TA Assignment Tab
55. Tools Help 5 v r Favorites 98 oracle Application Server For FB Oracle Application Server For 8 Instructor TA Requests 5 X R A J dp v Pagev Safetyv Tools fv O Cancion Mente FE Information PESTS Services EE Services FOSEN Services RETURN TO MAIN MENU SITE MAP HELP EXIT Instructor TA Requests Summary bone tea Welcome to the online system for submitting and reviewing TA Requests The list below represents courses that you are responsible for in upcoming terms To submit TA requests for each of these courses or to review requests you have already submitted simply click the course link Request Submitted AERO 3807 A Winter 2011 January April AERO 3101 A Winter 2011 January April 15 AUGUST 2010 MAAE 2604 A Fall 2011 September December MAAE 3202 B Winter 2012 January April AERO 3807 A1 Winter 2012 January April TA Management System RELEASE 8 2 Each course the instructor is responsible for by term is summarized on the Instructor TA Request Summary page Courses listed are for the current term forward Course codes s are listed in red indicating a hyperlink to the Submit TA Requests form Instructors click on a course code to activate the Submit TA Requests form Once a TA Request has been submitted a Request Submitted date will appear beside the course Instructors can click on that date to view or update a request TA Management System Page 80 September 29 2014
56. a amp CETTE TE IETE TEIT a Mentoring Application Forn TAMT 7 0 PPRD Term 201110 gt winter 2011 January April Student ID iBall Depndment Fl O Full Session TA Mentoring Form Applications Application Questions Grad TA Profile Email Sent Control TA Training Control TA Workshops Workshop Equivalencies Workshop 1 Workshop 2 Last Updated By Last Updated On Time Management Tips for TAs Office Hours Maximize the time you have FirstnameLastname 23 MAR 2011 2 Active and Experiential Education How to Prepare and Deliver Guest Lecture FirstnameLastname 24 MAR 2011 TA Training Hours Efficient Grading FirstnameLastname 24 MAR 2011 25 Things you Didn t Know About Earth Sciences Year in Review HISTORY FirstnameLastname 23 MAR 2011 25 Things you Didn t Know About Earth Sciences Biology TA Orientation Clone Test FirstnameLastname 23 MAR 2011 Jagge eee ee LGG IGG egge nnne Workshop Equivalencies tab allows EDC to flag workshops equivalent where content is similar TAs registration is restricted to one of the two equivalent workshops Where TAs have registered in two equivalent workshops only one will count towards Training Hours and Workshop Transcript Certificate TA Management System Page 42 September 29 2014 SZVTADM Department Maintenance Form The Department Maintenance form is accessib
57. ab Oracle Developer Forms Runtime Web Open gt SZYTAFM SZATAAS EEK File Edit Options Block Item Record Query Tools Help ORACLE aw HARRI IRE SSR QA SZ VA PR ECS FI l voix Assignment Form SZATAAS 7 0 PPRD Term 201430 gt Fall 2014 September December Student ID gt Department fr O Full Session Level Outside Priority z TA Assignment Forms Grad TA Assignment Grad TA Profile Department Requirements Instructor TA Requests Outside Priority Grad TA Pool Email Sent TA Schedule kk 3 6 gt Student ID ALL 7 term faut 9 Dept au 7 Program aut 7 Status PD Pending Ga Reset Student ID Name App No App Term Home Dept Award No Award Status Admit Term Reason Submit Date Stat Status D Status Date escription f FGPA Message to Student Dept Comments Work Department s Degree Program Last Updated By Last Updated On The LFDs tab contains 5 filters and two buttons at the top of the page The five filters are Student ID Term Dept Program and Status to query data The first four filters default to ALL and the fifth defaults to PD for Pending The two buttons are Go and Reset Users click on the Go button once filters are chosen to populate the lower block The lower block contains a table
58. able identifies the number of hours the TA is paid TA Accepted indicates whether the TA has accepted the assignment Saved indicates whether the instructor has entered assignment duties and saved the changes Signed Off supervisor indicates the instructor has completed the assignment of duties and signed off on the submission No indicates assignments are to be made or changes to previous assignments A date DD MMM YYYY indicates the instructor has signed off 9 Signed Off student indicates the student has viewed the duties agreed and signed off No indicates the student has not signed off A date DD MMM YYYY indicates the instructor supervisor has signed off 10 Deadline informs instructor supervisor when Assignment of Duties is to be completed 11 Midterm Deadline informs instructor supervisor when Midterm Meeting is to be held by 12 The last column a jump menu performs the following a Assign Duties Assignment of Duties opens allowing duties and hours to be recorded b Update Duties instructors supervisors may modify previously created duties and hours Regardless if both parties have signed off Revised duties will automatically generate emails to the TA once saved Revised signed off forms will be archived and accessible Nooo N gt o TA Management System Page 84 September 29 2014 c View Duties Midterm meeting indicates the status of th
59. able Accepted supervisor student Deadline Winter 2011 FName LName ELEC 3605 GR 130 Yes Yes 22 NOV 2010 No 01 FEB 2011 01 MAR 2011 Update Duties vi Go Winter 2011 FName LName PHYS 4502 UG 130 Yes No No No 01 FEB 2011 01 MAR 2011 Assign Duties vi Go Winter 2011 FNameLName SOCI2043B GR 130 Yes Yes 22 NOV 2010 19 FEB 2011 01 FEB 2011 01 MAR 2011 View Duties Midterm Go Fall 2010 FName LName HIST 1001 A GR 130 Yes Yes 11 SEP 2010 22 SEP 2010 01 OCT 2010 01 NOV 2010 view Duties midterm Go Fall 2010 FNameLName SOCI2001A GR 130 Yes Yes 19 SEP 2010 22 SEP 2010 01 OCT 2010 01 NOV 2010 View Duties Midterm Go Fall 2010 FName LName ELEC 4505 A GR 130 Yes Yes 11 SEP 2010 22 SEP 2010 01 OCT 2010 01 NOV 2010 View Duties Midterm Go Fall 2010 FName LName PHYS 2604 A UG 91 Yes Yes 02 OCT 2010 05 OCT 2010 01 OCT 2010 01 NOV 2010 View Duties Midterm y Go TA Management System Faculty TA Management System Employee RELEASE 8 2 amp Carleton Instructors Supervisors first opening the TA Assignments and Duties Summary page will be presented with 12 columns of information for each TA assignment impacting the instructor Term identifies which term the assignment relates to Student identifies the TA TA s name is Red indicating a hyper link to the TA s connect carleton ca email Assignment identifies the type of assignment Level identifies the level of the student Hours Avail
60. agement System Page 86 September 29 2014 Section C Weekly Duties e List duties to be performed on a regular weekly basis Enter the number of weeks the duty will be performed and the number of hours per week The total for the duty will be automatically calculated Description of Duty Weeks Hours Per Week Total Administration compiling grades etc 13 v Grading weekly assignments labs reports etc 13 Lab Clean Up Lab Supervision Lab Demonstration v Lecture Attendance 13 Discussion Groups Seminars Preparation Time v Office Hours 13 Other specify Total Hours Section C Weekly Duties An Instructor Supervisor ticks applicable Description of Duty checkbox enters a numeric value in Weeks and a numeric value in Hours Per Week The Total column will self populate The values entered in Weeks column may vary from duty to duty The Weeks and Hours Per Week columns allow 2 decimal places The sum of all Total hours is displayed in Total Hours at the bottom of the Total column gt Section D Other Duties e List duties to be performed that are other than on a scheduled weekly basis In the Frequency column enter for example twice term or once 3 weeks then complete the last two columns using the most accurate possible estim
61. aining Registration page from TA Training and Orientation Summary page The top section provides view only details on the specific session Mid page allows additional valid TAs to be registered or waitlisted Training session restrictions are not checked here Clicking on the Update List button bottom of page will refresh the Registration List The bottom section contains the 8 column Registration List The list is ordered by Registered Waitlisted and De registered The first 7 columns are view only Note the red titles in columns 2 thru 5 Clicking the red titles will re sort the table Checking the checkbox in the De register Waitlist Removal column and clicking the Update List will de register the TA Clicking on the Printer Friendly Version provides a printable version of the Registration List TA Management System Page 76 September 29 2014 Carleton Central TA Training Sessions Workshop Attendance Personal Information Student Services Faculty Services Employee Services Support Services WebTailor Administration RETURN TO MAIN MENU SITEMAP HELP EXIT ini j 100 FName LName Training Session Attendance ees os SMA IB on Originators or Coordinators may Register or Waitlist TAs and restrictions will be ignored Attended box and Hours Attended must both be marked Hours Attended accepts quarter hours i e 1 25 2 5
62. ance ssrnnnnannrvvnnnvennrnverennrnvssens 77 Carleton Central TA Training Sessions Update TA Training Session c ccceceesseeeeesseeeeees 78 Carleton Central Instructor TA Requests rrrnrannnnrnnenennvnvrrennrrvnssnnnnvnssnennvnsneennvsnnssnnnnenssnnnnensssennnn 79 Carleton Central Instructor TA Requests Summary r rrrannrvvnnavennrnenrrnnvrnnssnsrrnnssrennrnssrennrsvnsene 80 Carleton Central Submit TA RequestS rrrnnanannvnnnasnnvnnnsannnnvnsenennrnnnsennrrenssnnnnenssnnnnvnsnsennrsensene 81 Carleton Central TA Assignments and Duties rrrrarrnnvnrrrennrrvnssnnnnvnssnennvnvssennrrnnssnnnnvnssnnnnnnsssennns 83 Carleton Central TA Assignments and Duties Summary rrrnranannrnnnrennvrvnssnsrnnnssvennrnsssennrnvesene 84 Carleton Central Assignment Of Duties rrrarannrnnrnennvrvnrannrnensenennrnnnssnnrrnnssnnnnensenennvnsnssnnrsensene 86 TA Management System Reports irns a a ea a Ea 90 Reports for D parimnensuuavrvvdvemns nemne ttdtr nini 90 Reportsfor the BDC 4u42vev4vememetabaeaeummea Gled AA ATANES 92 Reports for Ne FP uvenner nkkdde 93 Reports for the Awards Office ia sissseterdescuacadnagcededaiausceidagebedensoudaddeagisdacelausdoeiayulaadaieaxdadagdedades 96 Reports for the France OM Ce escran imosniesarsna ianitor ES AEREE 96 Attachments For assistance please contact the Faculty of Graduate and Postdoctoral Affairs TA Management System Page 3 September 29 2014 Revisions
63. and Dept A Accepted TA Now Cancelled Notify all parties that award status has change 24 AUG 2010 FGPA FGPA Associate Deans and Dept Accepted TA Now Cancelled Notify all parties that award status has change 24 AUG 2010 FGPA FGPA Associate Deans and Dept Accepted TA Now Cancelled Notify all parties that award status has change 24 AUG 2010 FGPA FGPA Student Create Graduate TA Profile Remind new TA to create profile X 24 AUG 2010 FGPA FGPA Associate Deans and Dept Accepted TA Now Cancelled Notify all parties that award status has change 24 AUG 2010 FGPA FGPA Associate Deans and Dept A Accepted TA Now Cancelled Notify all parties that award status has change v 24 AUG 2010 FGPA FGPA Associate Deans and Dept Accepted TA Now Cancelled Notify all parties that award status has change 24 AUG 2010 FGPA FGPA Associate Deans and Dept A Accepted TA Now Cancelled Notify all parties that award status has change 10 AUG 2010 FGPA FGPA Student Create Graduate TA Profile Remind new TA to create profile v 11 AUG 2010 FGPA FGPA Student Create Graduate TA Profile Remind new TA to create profile hd Email Notice This is a view only form that lists all emails generated within the TA Management system by FPGA It is for tracking purposes Select the chevron beside an email to see a list of the recipients TA Management System Page 58 September 29 2014 SZVTAFM FGPA Maintenance Form Statuses and Var
64. ate of the time required Description of Duty Frequency Hours Per Occasion Grading assignments tutorial lab problems tests etc Conduct lab Conduct Tutorial Office Hours Proctoring Marking Essays other assignments Marking Exams Compulsory Orientation Training Meeting with Supervisor Other specify Total Hours 4 Section D Other Duties this section is to be used to assign duties and hours that are not weekly An Instructor Supervisor ticks each applicable Description of Duty checkbox and enters the Frequency i e 3 week 5 month estimated hours Per Occasion and the total of Frequency and Per Occasion in Total Frequency is a text field and therefore Total must be entered manually The sum of all Total hours is displayed in Total Hours at the bottom of the Total column Total Hours of Section D and Total Hours of Section C are summed in Total Hours of Section E TA Management System Page 87 September 29 2014 Section E Total Hours e The total number of hours that work is expected is displayed below This is calculated by adding the two Total Hours figures from Section C and D This sum must not exceed Hours Per Term from Section B although it may be less The Supervisor signs and d
65. ates this part If additional comments or instructions are considered necessary by the supervisor then add them in the Supervisor Comments box Total Hours Remaining Hours I have reviewed these assignment of duties and made any corrections and adjustments They are now ready to be released to the employee for their review and consideration Checking this box will constitute my electronic sign off of these Assignment of Duties Sign Off Date Instructor Supervisor Comments 5 Section E Total Hours Total Hours is the sum of assigned hours from Total Hours ft Weeks x Hours Per Week of Section C and Total Hours of Section D Remaining Hours initially displays the number of hours assigned to the TA by the DA As instructors assign hours remaining hours will decrease accordingly The field is only visible by the instructor The checkbox directly below allows the Instructor Supervisor to finalize and signoff the duties s he has assigned to the TA The instructor supervisor clicks on the Save Duties button to submit the Assignment of Duties If the instructor supervisor clicks on the Save Duties button without checking the checkbox the duties and hours are saved for later amendment TAs may not sign off on the Assignment of Duties form until the instructor checks this box e a Section F Statement by Employee To be signed and dated by the employee indicating that the as
66. be entered by FGPA when the LFD has been approved AD Application Denied will be entered when FGPA has denied the LFD application Users select a TA application in the top block to view TA Comments Dept Comments Work Department s Degree Program Last Updated By Last Updated On FGPA Message to Student FGPA Internal Comments FGPA Processor below Dept Comments entered by the TA s Home Department are viewed only by DAs of the Home Dept and FGPA TA Management System Page 67 September 29 2014 FGPA Internal Comments entered by FGPA are viewed only by DAs of the Home Dept and FGPA FGPA Message to Student additional FGPA information to the TA Text entered here is incorporated into the generic email reply TA Management System Page 68 September 29 2014 Carleton Central Leave From TA Duties sanen Carleton Central eee Information EEES Services RETURN TO MENU SITEMAP HELP EXIT Graduate TA Management System Graduate TA Profile Allows a Graduate TA to submit and update their Graduate TA Profile Please remember to keep your TA Profile up to date Graduate TA Assignments Allows a Graduate TA to review and accept their TA course and non course assignments and associated duties Leave From TA Duties Apply for leave from your TA duties RELEASE 8 5 GR TAs with priority positions may apply for a Leave From Duties LFD
67. d Allocation Update Not Allocation Report Allocation Statistics The Grad TA Allocation Tab shows real time data to the AD on the following e All Grad TAs that have a Home Department within the user s faculty have been allocated to a department s within the user s faculty and have been saved in the TA Management system e All Grad TAs that have a Home Department within the user s faculty have been allocated to a department s outside the user s faculty i e transfers out and have been saved in the TA Management system e All Grad TAs that have a Home Department outside the user s faculty have been allocated to a department s within the user s faculty i e transfers in and have been saved in the TA Management system e All Grad TAs that have a Home Department outside the user s faculty have been flagged as being transferred to the user s faculty but not yet allocated to departments within the user s faculty and have been saved in the TA Management system e All Grad TAs that have accepted their TA award but have not yet been allocated and saved e All Grad TA records where the TA award has been cancelled whether allocated or not The Grad TA Allocation tab allows the ADs to process all TA allocations including trading TAs to another faculty or placing them in the general Grad TA Pool for transfer Upon the initial opening of SZATAAL all TA awards within the ADs faculty that have a
68. d On Last Updated By 28 JUN 2010 FirstnameLastname 5 15 JUN 2010 FirstnarneLastname 22 JAN 2010 FirstnameLastname 12 MAY 2010 FirstnameLastname 20 MAY 2010 FirstnameLastname 28 MAY 2010 FirstnameLastname 20 MAY 2010 FirstnameLastname 22 JAN 2010 FirstnarneLastname 22 Jan 2010 FirstnameLastname 20 JUN 2010 FirstnameLastname 22 JAN 2010 FirstnarneLastname 22 Jan 2010 FirstnameLastname 22 JAN 2010 FirstnameLastname 22 JAN 2010 FirstnameLastname 11 JUN 2010 FirstnameLastname 14 JUN 2010 FirstnameLastname 22 JAN 2010 FirstnameLastname 20 JUN 2010 FirstnameLastname 22 JAN 2010 FirstnameLastname 22 JAN 2010 FirstnameLastname 20 MAY 2010 FirstnameLastname 20 JUN 2010 FirstnarneLastname 19 MAY 2010 FirstnameLastname 19 MAY 2010 FirstnameLastname 20 MAY 2010 FirstnameLastname v Faculty Department is used to identify academic departments within faculties Used to populate the Dept Faculty lists on the User Access tab SZVTAFM and all pick lists for department and or faculty throughout the system Also used as validation for online forms and for reports TA Management System Page 62 September 29 2014 SZVTAFM FGPA Maintenance Form TA Training tab Oracle Developer Forms Runtime Web Open gt SZVTAFM File Edit Options Block Item Record Query Tools Help ORACLE Boh 8488 79 FGPA Maintenance S AER EIE FGPA Maintenance General Du General S
69. e Firstname 201030 SYST SYST 11 AUG 2010 Accepted w 11 aUG 2010 a 100 Lastname Firstname 201030 LAWS LAWS 12 AUG 2010 Accepted v 12 aUG 2010 v 100 Lastname Firstname 201030 MAAE MAAE 11 AUG 2010 Approved 11 auG zo10 o m g 100 Lastname Firstname 201030 COMP COMP 11 AUG 2010 Accepted w 11 aUG 2010 g E 100 Lastname Firstname 201030 ECON ECON 11 AUG 2010 Accepted v 24 aUG 2010 100 Lastname Firstname 201030 MATH MATH 01 SEP 2010 Approved v lo1 ser 2010 o C v 100 Lastname Firstname 201030 ECON ECON 12 SEP 2010 Pending f loa sep 2010 o m v 100 Lastname Firstname 201030 COMP MATH 24 SEP 2010 Accepted 24 Sep 2010 v v BIO Information Message To Student Office Comments Mailing Address e7 Terse krage 1 A Date of Birth Bszauci9as s Interview Details Departmental Reference Non Carleton Reference Email Interview Notice The Applications tab contains a form which is updateable It is accessed only by EDC The top section displays Mentorship applications and the bottom sections provide details associated with each application The first 6 columns in the top section are view only The Status column is updated by either the user within EDC or by the TA via Carleton Central The Status Date defaults to the date the Status changes Mentoring Statuses Pending all applications are submitted online and default to this status Appro
70. e Description Last Updated By Last Updated On Inactive AD Associate Dean FirstnameLastname 23 APR 2010 0 5 DA Departmental Administrator FirstnameLastname 19 JAN 2010 o DS Department Supervisor FirstnameLastname 21 OCT 2010 o GS FGPA FirstnameLastname 19 JAN 2010 El MT Mentoring Coordinator FirstnameLastname 14 JUN 2010 Oo o o o o r o G o o o G o Oo o o o o o o v User Roles is used to create roles to allow user access within the system A User Role cannot be changed or deleted It can be inactivated or activated by checking or unchecking the Inactive checkbox TA Management System Page 61 September 29 2014 SZVTAFM FGPA Maintenance Form Faculty Department tab File Edit Options Block Item Record Query Tools Help acle Developer Forms Runtime Web Open gt SZVTAFM Ex ORACLE as bad FGPA Maintenance GT Bes AAR T Al 4 General Du General Sk General In User Access Email Notic Statuses a Assignmen User Roles Faculty Description Dept Description Unofficial Dept 3 Faculty Science BIOC v nstitute Biochemistry o 3 Faculty Science BIOL Biology o 3 Faculty Science CHEM v IChemistry m 3 Faculty Science COMP School Computer Science o 3 7 Faculty Science ENVS Y Institute Environ Science o 3 Faculty Sc
71. e Originator in Central Coordinator Email email address of the person delivering the workshop External Coordinator name of the individual delivering the workshop if not from Carleton External Email email address of the External Coordinator Last Updated By indicates the user who last updated the workshop Last Updated On indicates the date when the workshop was last updated TA Groups identifies the TA groups who receive an email when the Send Email button is launched from the TA Training Session Information page Restrictions identifies the TA groups who are eligible to register multiple restrictions are connected by an And statement TAs must meet all restrictions to be eligible Faculties identifies the TAs within the stated faculties who are eligible to register faculties are connected by an Or statement TAs must be in one of the stated faculties to be eligible Registered identifies TAs who registered at time of viewing Note Restrictions and Faculties are connected by an And statement TAs must meet all Restrictions AND at least one of the Faculties to be eligible TA Management System Page 40 September 29 2014 TA Management System Page 41 September 29 2014 SZATAMT TA Mentoring Form Workshops Equivalencies tab ES Oracle Developer Forms Runtime Web Open gt SZATAMT File Edit Options Block Item Record Query Tools Help ORACLE anv hi aa
72. e Restricted To and Faculties are connected by an And statement TAs must meet all Restrictions AND at least one of the Faculties to be eligible Save Training Session pushes new sessions to TA Training and Orientation Summary page TA Management System Page 75 September 29 2014 Carleton Central TA Training Sessions Training Session Registration Personal Information Student Services Faculty Services Employee Services Support Services WebTailor Administration RETURN TO MAIN MENU SITEMAP HELP EXIT TA Training Registration 100 FName LName Sep 05 2012 2 17 pm Originators or Coordinators may Register or Waitlist TAs and restrictions will be ignored Originators or Coordinators may De Register TAs Training Information Term Fall 2012 Training Title Wecome to Carleton Date and Time 15 SEP 2012 from 11 00 am 12 00 pm Location Roosters 4th FI UC Max Enrollment 25 Actual Enrollment N Register a TA Student ID Validate 10 Registration List Printer Friendly Version Student 10 Name Home Dept Work Dept s Assignment s Status De Register Waitlist Removal 1 100 LName FName PHYS PHYS e Lab Demonstration Registered on o e PHYS 1001 04 SEP 2012 2 100 LName FName ARTC ARTC e FILM 2000 Registered on o e Office Hours 04 SEP 2012 TA Training and Orientation Summary RELEASE 8 2 Originators and Coordinators access the TA Tr
73. e assignment as it pertains to the instructor supervisor The status is listed in red indicating a hyperlink to the Assignment of Duties form d View Print forms this allows an instructor supervisor to view a list of current and or revised Assignment of Duties forms Each item in the list is a link to a pdf file which can then be printed or saved e Clone Duties allows instructors supervisors to clone a saved Assignment of Duties form From either current previous terms Cloning duties does not apply the instructor s sign off TA Management System Page 85 September 29 2014 Carleton Central Assignment of Duties The Assignment of Duties form a replica of the paper version contains 7 sections A G General Employee Information Course Information Weekly Duties Other Duties Total Hours Statement by Employee and Mid Term Meeting Fields marked with an asterisk are mandatory and must be completed Carton Carleton Central EEE Information FERGE Services EE Services BACK TO MAIN MENU SITE MAP HELP EXIT Assignment of Duties Oreb 02 2011 11 09 am Please complete the TA Assignment of Duties Form below Follow the instructions for each section carefully Once completed copies of the form will be made available to the following the Department Chair the Employee e the Supervisor e CUPE 4600 Unit 1 If in doubt about how to complete any part of the form contact yo
74. ear standing in the applied term Eligible GR students may express interest if all of the following conditions are true have an active GR student record for the applied term e are registered in the applied term are full time in the applied term do not have a TA award in the applied term ADs view all applications within their Faculty ADs may enter a department in the Department field in the Keyblock before performing a Next Block to limit the applications to that department TA Management System Page 24 September 29 2014 To view a specific student enter the student ID in Student ID at the top of the page Clicking on Next Block makes the Grad TA Assignment tab active Click on the Outside Priority tab to view the desired application The Level Outside Priority field only affects the Outside Priority tab The default will return all records selecting GR or UG reduce the number of returned records to that level Column titles Term and Dept in the top section indicate the field can be double clicked to get a pick list of values Course s Area of Interest opens a larger text field when double clicked Additionally Dept Subj Course Section in Course Assignments and Dept in Non Course Assignments opens a pick list of values when double clicked DAs can enter an Outside Priority TA application on the student s behalf The DA selects a
75. east number of registered TAs for workshop to occur Max Enrollment field maximum number of TAs able to register online Coordinator ID field valid BANNER IDs are entered User clicks Validate ID button to populate BANNER name associated to BANNER ID External Name field optional free text field Records Non BANNER names Coordinator ID still required when External Name entered External Email field free text field External Email is required when External Name entered Request Feedback field Yes or No options Yes creates an optional feedback form available at Originators discretion Hyperlink on TA Training and Orientation Workshop Summary page to TAs having attended workshop No will not present hyperlink to TA Internal Comments free text field Only visible to Originators in the Update Workshop page Training TA Groups Group 1 defaults to TAs belonging to the department List of value drop downs maintained by EDC Maximum of three groups that work cumulatively Attendance Restricted To defaults to none Restrictions work cumulatively Restrictions are created maintained by EDC TAs registering into a session must pass all flagged restrictions Faculties default to none Faculties work with an Or operator TAs registering into a session must pass at least one of the flagged restrictions Note Attendanc
76. ed by either the student s Instructor or Supervisor To create a course assignment select a student in the top section then select from the Course Assignments section a Dept a Subj a Course and a Section by double clicking on each field An Instructor is selected by clicking on the chevron Course assignments must identify an instructor before the record is saved Exception The department s DS may be selected in place of an Instructor The Grad Supervisor requests FGPA to create a DS role TA Management System Page 19 September 29 2014 The Term field will auto populate with the term identified in the TA record upon saving To create a Non Course Assignment select a student in the top section then double click on the Dept field in the Non Course Assignment section to select a department Click the chevron to the right of the Duty field will provide a list of eligible choices Click the chevron to the right of the Supervisor field will open SOAIDEN BANNER s Person Search form to select a supervisor Exception Selecting the duty Mentoring will identify EDC s Mentor supervisor Selecting the duty Writing Tutorial Service will identify WTS s supervisor Hours to be assigned are entered in the Hours field The sum of assigned hours for Course and or Non Course Assignments may not exceed the total allocated hours for the TA Cour
77. en gt SZATAAS File Edit Options Block Item Record Query Tools Help aw sana 59 Goo 2 LAD 23 SrPi lorx i Assignment Form SZATAAS 7 0 PPRD 1 Term 201430 v Fall 2014 September December Student ID X Department 7 O Full Session Level Outside Priority 7 TA Assignment Forms Grad TA Assignment Grad TA Profile Department Requirements Instructor TA Requests Melee Tita Grad TA Pool Email Sent TA Schedule LFDs Date Interview Interview Student ID Student Name Level Term Dept Course s Area of Interest Submitted Date Time Interview Location Status Status Date 100 Lastname Firstname UG 201430 BUSI introduction to business or Elementary 26 JAN 2014 Application Received 26 JAN 2014 gt 100 Lastname Firstname UG 201430 COMM Journalism and Communications 29 APR 2014 Cancelled 29 APR 2014 100 Lastname Firstname GR 201430 CIVE Interested in a TA position 05 AUG 2014 Waitlisted 21 SEP 2014 100 Lastname Firstname UG 201430 BIOL Lab stuff 07 AUG 2014 Approved 07 AUG 2014 100 Lastname Firstname UG 201430 CHEM CHEM 1001 07 AUG 2014 Declined 21 SEP 2014 Work Experience TA Experience Skills Conflicts Issues Notes Message to Student Department Comments Areas of Interest Undergrad Courses and Grades a 205950 scoze eten 2005 en 1a program Benea ca NT 201010 10390 BIOL 1004 B Prev Degs 201010 10934 PHYS 1008 A
78. er is to be sent and indicate the type of email to be sent Workshop type records may not be deleted removed but must be made inactive TA Management System Page 65 September 29 2014 SZVTAFM FGPA Maintenance Form LFD Data tab Oracle Developer Forms Runtime Web Open gt SZVTAFM File Edit Options Block Item Record Query Tools Help 29D EBA FT Bee AER 7 0 PPRD GPA Maintenance FGPA Maintenance General Du General Sk General In User Access Email Notic Statuses a Assignmen UserRoles Faculty De TA Training TA Worksh Workshop LFDs LFD Statuses Status Code Description Inactive Ind Last Updated By Last Updated On fending irstrareLastname 02060200 CA Cancelled o FirstnameLastname 02 DEC 2010 GW Glendy Wong super special status vw FirstnameLastname 02 DEC 2010 DR Dept Reviewed f FirstnameLastname 06 DEC 2010 o o o o LFD Reasons Reason Code Description Inactive Ind Last Updated By Last Updated On AR Academic Research o UGAFA 24 NOV 2010 2 AE Academic Exchange o UGAFA 24 NOV 2010 co Co op Position o UGAFA 24 NOV 2010 CM Certified Medical Leave o UGAFA 02 DEC 2010 PL Parental Leave o UGAFA 24 NOV 2010 AC Academic Benefits o UGAFA 24 NOV 2010 o o z LFD Statuses Application statuses used by FGPA to assess LFD applications are viewed by
79. eral Skills General Int User Access Email Not Statuses Assignmen UserRoles Faculty D TA Training TA Worksh ET trp ata gt Workshop Equivalencies Workshop 1 Workshop 2 Last Updated By Last Updated On PMC Workshop v Supporting and Accommodating Students with Disabilitie FirstnameLastname 15 SEP 2011 4 Discussion Groups M Art of Conversation Facilitating a Discussion Groups Fall FirstnameLastname 07 SEP 2011 Equity and Human Rights 7 Equity and Human Rights 2011 7 FirstnameLastname 07 SEP 2011 Developing a Teaching Portfolio M Developing a Teaching Portfolio Fall 2011 FirstnameLastname 07 SEP 2011 Developing Teaching Portfolio and Writing a Philosophy x Developing a Teaching Portfolio Fall 2011 bd FirstnameLastname 07 SEP 2011 a Winter Teaching Event Developing a Teaching Dossier Developing a Teaching Portfolio Fall 2011 FirstnameLastname 07 SEP 2011 Developing Teaching Portfolio and Writing a Philosophy M Developing a Teaching Philosophy Statement Fall 2011 7 FirstnameLastname 07 SEP 2011 Handling Difficult and Challenging Situations z Fall Teaching Event Dealing with Difficult Situations bd FirstnameLastname 19 SEP 2011 Handling Difficult Situations M Fall Teaching Event Dealing with Difficult Situations 7 FirstnameLastname 19 SEP 2011 Art of Conversation Facilitating a Discussion Group Wint z Art of Conversation Facilitating a Discussion Group Fall v FirstnameLastname 03 JA
80. eton External Email email address of the External Coordinator Last Updated By indicates the user who last updated the workshop Last Updated On indicates the date when the workshop was last updated TA Groups identifies the TA groups who receive an email when the Send Email button is launched from the TA Training Session Information page Restrictions identifies the TA groups who are eligible to register multiple restrictions are connected by an And statement TAs must meet all restrictions to be eligible Faculties identifies the TAs within the stated faculties who are eligible to register faculties are connected by an Or statement TAs must be in one of the stated faculties to be eligible Registered identifies TAs who registered at time of viewing Note Restrictions and Faculties are connected by an And statement TAs must meet all Restrictions AND at least one of the Faculties to be eligible TA Management System Page 64 September 29 2014 SZVTAFM FGPA Maintenance Form Workshops Maintenance tab E Oracle Fusion Middleware Forms Services Open gt SZVTAFM File Edit Options Block Item Record Query Tools Help QOD AAG FT BER Qa 2B P l el e2l1 loix 38 FGPA Maintenance SZVTAFM 7 0 PPRD FGPA Maintenance General Duties Gen
81. he TA Management System Email notices will only be shown if the user was named as the Sender or Receiver of an email The chevron at the far right produces a complete list of Email Recipients and Recipient Names of each email TA Management System Page 37 September 29 2014 SZATAMT TA Mentoring Form Control tab BENET ORACLE FN ES Oracle Developer Forms Runtime Web Open gt SZVTAFM SZATAMT AMT 7 0 PPRD Term 201030 Fan 2010 September December Student ID Department Full Session TA Mentoring Form Applications Application Questions Grad TA Profile Email Sent TA Training Control TA Workshops Workshop Equivalencies Mentoring Supervisors Mentoring Departments Banner ID Name Department ve Description Inactive 100 Firstname Lastname 5 ARTC E School Art and Culture o a BIOL E Biology o BUSI _ School Business 5 CHEM __ Chemistry S CIVE Civil amp Environmental Eng o X Online Application Control Date Description 22 DEC 2010 _ Opening date for accepting TA Mentor Applications 31 JUL 2011 Closing date for accepting TA Mentor Applications Mentoring Supervisors section allows EDC to indicate supervisors for mentoring assignments Mentoring Departments section allows EDC to specify which departments include mentors Online Application Control provides EDC with a way
82. he report will list all active TAs UG amp GR for a department GSRO TA DT OVDU SUP LIST TA Management Unsigned Duties by Supervisors GSRO TA DT OVDU TA LIST TA Management Unsigned Overdue TA Duties GSRO TA DUTY COMPLIANCE The report will identify completed uncompleted Assignment of Duties forms for assigned TAs All TAs GR amp UG in the Work Dept their assignments the instructor supervisor for each of those assignments are listed Whether or not the Assignment of Duties forms have been completed GSRO TA ERRORS The report identifies TAs whose assigned hours are greater than their allocated hours GSRO TA INST TA REQUESTS Instructor TA Requests report GSRO TA MIDTERM COMPLIANCE The report will identify those Instructors amp or TAs who have not signed off on the mid term meeting by the deadline GSRO TA MIDTERM REPORT This report displays the TA midterm meeting as recorded by the Instructor Supervisor and TA in Carleton Central for a specific term TA Management System Page 90 September 29 2014 GSRO TA PROFILE XLS Displays all GR TA Profiles in a user s dept GSRO_TA_TRAIN_COMPLIANCE This report lists TAs and the total number of training hours completed for a particular academic year GSRO TA UG APPS XLS This report generates an emailed xls list of UG TA applications for a select term and department UG TA application detail includes but not limited to TA ID TA Name TA Email Term Dept Course Area
83. he terms the TA must indicate they are F T in the priority pool TAs must tick one of the applicable reasons listed TAs must then elaborate on the request Ticking the I have read the Collective is mandatory TAs then activate the Apply for Leave button LFD applications cannot be submitted without completing the steps above TAs may cancel an application if the status is Pending From the LFD summary page the TA clicks on View Application to re open the application then clicks Cancel Application in the bottom left corner TA Management System Page 71 September 29 2014 Carleton Central TA Training Sessions The form to Create Update and Manage TA Training Session registrations is located in Carleton Central Employee Services menu Other Services TA Management System TA Training and Orientation Workshops Users must have Originator status in either EDC FGPA or an academic department to create training sessions EDC supervisors FGPA support user and DAs maintain Originator permissions for their respective Depts in the maintenance forms Originators with Supervisor status may view and update all sessions within their respective Depts TA Mentors are granted Originator status for the Dept they are assigned to during their Mentorship TA Management System Page 72 September 29 2014 Carleton Central TA Training Sessions TA Training and Orientation Summary Carle
84. heir TA priority assignments As a user highlights each application in the upper section of the form the corresponding personal and academic information is displayed in the 6 blocks below i e Work Experience TA Experience Skills Conflicts Issues Notes Areas of Interest Undergrad Courses and Grades Program GPA Prev Degs and Email The AD may also view any Messages to Student or Department Comments created by the DA All Course Assignments and NonCourse Assignments that have been created are displayed at the bottom of the form Details include the subject duty course section instructor supervisor hours whether the assignment is released and whether the TA Instructor has signed off on it TA Management System Page 14 September 29 2014 SZATAAL TA Allocation Form Grad TA Pool tab Oracle Developer Forms Runtime Web Open gt SZATAAL File Edit Options Block Item Record Query Tools Help ORACLE Term 201430 Gd Fall 2014 September December Student ID Faculty z D Full Session F Unallocated Students Only Level Outside Priority j Department m TA Allocation Form Grad TA Allocation Grad TA Profile Department TA Requirements Instructor TA Requests Outside Priority Email Sent TA Student Id Name Term Comments Home Dept Hours ee ee ee ee
85. iables tab P oracle Developer Forms Runtime Web Open gt SZATAAS SZVTAFM File Edit Options Block Item Record Query Tools Help ORACLE QAB AARR FF BSH Q SPARS E FGPA Maintenance General Du General Sk General In User Access Email Notic BEE Assignmen User Roles Faculty De TA Training TA Worksh Workshop LFD Data LFDs TA Management Statuses Status Type Description UGTA App Mentoring App General Last Updated By Last Updated On Inactive Accepted o VW o FirstnameLastname 18 JAN 2010 o a Application Received 72 o o FirstnameLastname 13 JAN 2010 o Approved vw vw FirstnameLastname 08 APR 2010 o Cancelled 4 v FirstnameLastname 18 JAN 2010 Declined vw vw FirstnameLastname 22 JAN 2010 o Dropped Out v FirstnameLastname 23 APR 2010 m In Progress o vw o FirstnameLastname 23 APR 2010 o Pending v FirstnameLastname 08 APR 2010 Waitlisted v I J FirstnameLastname 02 DEC 2010 o B o o o E o o o o o o o E o o o o Oo v TA Management Variable s Variable Description Value Last Updated By Last Updated On ITA UG PAY RATE Undergraduate TA Pay Rate 20 9 Fi FirstnameLastname 19 APR 2011 TA MIN HOURS Minimum TA work hours required as per the Collective Agreement 65 FirstnameLastname 15 DEC 2010 TMS NOTIFICATION This variable determines when new TA notifications are sent
86. icle 22 11 where an Ko a nite a ence a t declines an appointment to an assistantship during a fall or winter term pursuant rid tite ED a and has not been granted a leave from duties without pay by the Dean of Graduate and Postdoctoral Affairs the priority for reappointme e 13 01 a shall be forfeit and the employee shall be deemed to have resigned his her yment Student ID 10088884 Leave From Duties requested for the following terms a Fall 2014 Winter 2015 Email FN Fall 2015 Winter 2016 Department School Fall 2016 Winter 2017 re ctor of Phil Degree Decor or Posse Fall 2017 Winter 2018 Program Start Fall 2014 01 SEP 2014 Fall 2018 winter 2019 afu uate student in the TA prio cRy pool a according to Article 13 01 a of the Collective Agreement and am applying for Leave from Duties under aride 2 22 Ttor the following reason select o Academic Research Academic Exchange Co op Position Certified Medical Leave Parental Leave Academic Benefits Other I have read the Note s sion of thi Apply for Leave I Leave From TA Duties Summary Top part of application provides submission dates and excerpts from the collective agreement Below the excerpts and to the left provides the TA s personal information To the right provides the terms that the TA requests an LFD from under the award Note Terms that are not identified may be under another award number the TA will have to attempt under another award number Directly below t
87. ictions records are inactivated or activated by checking or unchecking the Inactive checkbox TA Management System Page 39 September 29 2014 SZATAMT TA Mentoring Form TA Workshops tab ly Orate Fusion Middleware Forn Services Open gt 2 File Edit Options Block Item Record Query Tools Help annannati GA ERA TA EISI AOSI Term 201430 gt Fall 2014 September December Student ID fr Department Fl O Full Session TA Mentoring Form Applications Application Questions Grad TA Profile Email Sent Control TA Training Control TAWorkshops Workshop Equivalencies Workshop Term 201110 7 workshop Dept ALL z Go Term Dept Type Title Date Time Location Hours Max Enrl Originator Coordinator Feedback Certificate Canc 201430 EDC TRNG EDC Online Workshop Focus Grou 01 SEP 2014 9 30 422 DT 2 60 Lastname Firstname Lastname Firstname v v Oo 8 201430 EDC TRNG EDC Online Workshop Focus Grou 01 SEP 2014 9 30 422 DT 2 6 Lastname Firstname Lastname Firstname v o o 201430 EDC PREP_ TA Mentor Winter Orientation 02 SEP 2014 9 30 422 DT 3 5 21 Lastname Firstname _ Lastname Firstname o o vw 201430 COMP TRNG Pizza Lunch Discussion 02 SEP 2014 12 00 5115HP 1 30 Lastname Firstname Lastname Firstname v 201430 EDC TRNG Time Management Tips for TAs 02 SEP 2014 14 00 422 DT 2 28 Lastname First
88. ience GEOL Earth Sciences o 3 v Faculty Science ISCS dd Institute Integrated Science o 3 x Faculty Science MATH _ Mathematics amp Statistics o 3 v Faculty Science NEUR 7j Neuroscience o 3 Faculty Science PHYS Physics o 3 Faculty Science TSE hd Tech Society Environment St o 3 v Faculty Science WTS v writing Tutorial Service A 4 Faculty Engineering amp Design ARCH School Architecture o 4 Faculty Engineering amp Design BIT Lv School Information Technology D 4 M Faculty Engineering amp Design CIVE LZ Civil amp Environmental Eng o 4 Faculty Engineering amp Design ELEC Electronics m 4 Mi Faculty Engineering amp Design IND YJischool Industrial Design m 4 Faculty Engineering amp Design IPIS v Infrastructure Protection o 4 7 Faculty Engineering amp Design MAAE Mechanical amp Aerospace Eng o 4 Mi Faculty Engineering amp Design SERG kd Sustainable Energy o 4 Faculty Engineering amp Design SYST v ISystems and Computer Eng o 4 Faculty Engineering amp Design WTS Writing Tutorial Service 4 7 7 Eric Sprott School of Business BUSI hd School Business Oo 7 Mi Eric Sprott School of Business WTS Z Writing Tutorial Service vw 8 Faculty Arts amp Social Sciences AFRI hd African Studies o TA Training TA Worksh Workshop LFD Data LFDs Last Update
89. ignment of duties for TA for a specified term GSRO_TA_ERRORS The report identifies TAs whose assigned hours are greater than their allocated hours TA Management System Page 93 September 29 2014 GSRO TA FIN BUDGET The report will display Financial Budget information supplied by TAs who have been determined by the system to be Potentially MSA eligible All the information supplied on the Financial Budget form will be displayed in a format similar to the form itself with the addition of the individual TA s work dept GSRO TA INST TA REQUESTS Instructor TA Requests report GSRO TA LFD This report generates a list of LFD applications GSRO TA LIST This report lists all TAs for a term by department GSRO TA MIDTERM COMPLIANCE The report will identify those Instructors amp or TAs who have not signed off on the mid term meeting by the deadline GSRO_TA_MSA_ELIGIBILITY The report will identify UG TAs who have been determined to be MSA eligible or Potentially MSA eligible GSRO_TA_PROFILE_XLS Displays all GR TA Profiles in a user s dept GSRO_TA_STATS The report will compare total numbers of TAs GR amp UG as of the fall term of the current year amp the fall of the previous year Used for budget process analysis commences GSRO_TA_SYSTEM_COMPLIANCE The report will identify faculties amp or departments within faculties who are NOT using the TA Management System Only those who are not 100 compliant will be
90. k General In User Access Email Notic Statusesa Assignmen User Roles Faculty De SR TA Worksh Workshop LFD Data LFDs TA Workshop Originators Banner ID Name Email Supervisor Inactive Last Updated By Last Updated On 100 7 Lastname Firstname carleton ca vw o FirstnameLastname 29 MAR 2011 a 100 7 Lastname Firstname carleton ca FirstnameLastname 14 MAR 2011 100 Lastname Firstname carleton ca FirstnameLastname 18 MAR 2011 a a a 4 a 4 a a a a a a a a a a a 4 4 4 4 4 4 HHHBHBR BHR BRR RBSB RRR RBH BHR BBRBOD BHO DHRRRBRB BRB RBBB BBD RB DERRBEBOA TA Workshop Originators section allows FGPA to indicate FGPA Workshop Originators BANNER IDs entered ordered by last name will automatically populate the user s name and BANNER s CA email address Supervisor has view and update access to any workshop in their respective department Originator IDs may not be duplicated Originator records may not be deleted Originator records are inactivated or activated by checking or unchecking the Inactive Ind checkbox TA Management System Page 63 September 29 2014 SZVTAFM FGPA Maintenance Form TA Workshops tab E Oracle Developer Forms Runtime Web Open gt SZYTAFM File Edit Options
91. l Hours 130 x Total Hours Instructor Comments Supervisor Comments Student Comments Student Comments Release Assignments Initial Instructor Email Initial GR TA Email Update Instructors Update GR TAs View Timetable The TA Assignment tab on SZATAAS the TA Assignment Form allows a DA to make assignments to all Grad TAs that have been allocated to the DA s department Upon initial opening the top section displays TA records where either Work Dept 1 or Work Dept 2 corresponds to the user s department s The Comments field is the only editable field in this section The 6 columns on the far right of the block display the following Trade is checked to identify TAs that have been traded in or traded out Trade Faculty indicates the faculty the TA has been traded to LFD is checked when the TA has received an approved Leave From Duties Regist is checked when the TA has registered for the term indicated in the Term field TAs may receive assignments without registration but may not accept the assignment Mentor is checked when the TA accepts a Mentorship position from EDC e Award Cancelled is checked when the TA award has been cancelled by FGPA Selecting a TA in the top section will populate the student s related Course Assignments and or Non Course Assignments Other Duties data in the section below The Duty section will display all duties assign
92. le only to DAs The multi tabbed form allows DAs to record duties skills and interests that are specific to the DA s department DAs control acceptance of undergrad TA applications undergrad TA criteria and closing days for assignment of duties through the form The TA and Instructor Supervisor mid term meeting is also recorded TA Management System Page 43 September 29 2014 SZVTADM Department Maintenance Form Duties tab Oracle Developer Forms Runtime Web Open gt SZYTADM File Edit Options Block Item Record Query Tools Help ORACLE T T T 1 fer Department Maintenance SZVTADM 7 0 PPRD 0000 4 X Department Maintenance Skills Interests Student Access UG TA Criteria General Lists TA Training TA Workshops Workshop Equivalencies Duty Department Last Updated By Last Updated On nactive a o B oO OD m m OD fi OD o m SZVTADM is used by the Departmental Administrators When the form is opened the information shown is only for the department the Administrator is attached to The Faculty of Graduate Postdoctoral Affairs staff does not have access to this form The following tabs are located at the top of this form Duties is used to enter activate or inactivate duties specific to the user s Department s Duties cannot be changed or deleted The duty can be inactivated or activated by checking or unchecking the
93. list below displays all the TAs that have been assigned to you for the current or upcoming terms Please review this list on an on going basis as it will continue to change as TA assignments are being completed by the various departments If you have any questions regarding these assignments or wish to discuss them please contact the department directly IMPORTANT Please read Assigning duties to TA Assignments is not possible until the TA has accepted the assignment with the department Once this has happened the Assignment of Duties form will be available to you via links on this page Once duties have been completed and signed off by both you and the TA the form will remain available for viewing but the duties will not be updateable All TA Assignments are to be considered tentative until the department notifies you that they are complete and confirmed Until this notice has been sent please refrain from assigning duties even if the TA has accepted the assignment Once the TA has signed off and accepted the duties the Midterm Meeting section of the form will be activated and available to you for update This section of the form should be completed once you have conducted the midterm meeting with the TA Once you have completed the section and saved it the TA will then review it online and signoff Current amp Future TA Assignments TA Duties Term Student Assignment Level Hours TA Saved Signed Off Signed Off Deadline Midterm Avail
94. lled Notify all parties that award status has change 20 AUG 2010 FGPA FGPA Associate Deans and Dept Accepted TA Now Cancelled Notify all parties that award status has change v 20 AUG 2010 FGPA FGPA Associate Deans and Dept A Accepted TA Now Cancelled Notify all parties that award status has change v 20 AUG 2010 FGPA FGPA Associate Deans and Dept Accepted TA Now Cancelled Notify all parties that award status has change 20 AUG 2010 FGPA FGPA Associate Deans and Dept Accepted TA Now Cancelled Notify all parties that award status has change 20 AUG 2010 FGPA FGPA Associate Deans and Dept 4 Accepted TA Now Cancelled Notify all parties that award status has change 20 AUG 2010 FGPA FGPA Associate Deans and Dept 4 Accepted TA Now Cancelled Notify all parties that award status has change 20 AUG 2010 FGPA FGPA Student Create Graduate TA Profile Remind new TA to create profile 23 auG 2010 FGPA FGPA Associate Deans and Dept Accepted TA Now Cancelled Notify all parties that award status has change el 23 AUG 2010 FGPA FGPA Associate Deans and Dept A Accepted TA Now Cancelled Notify all parties that award status has change G 23 AUG 2010 FGPA FGPA Associate Deans and Dept Accepted TA Now Cancelled Notify all parties that award status has change 24 AUG 2010 FGPA FGPA Associate Deans and Dept 4 Accepted TA Now Cancelled Notify all parties that award status has change v 24 AUG 2010 FGPA FGPA Associate Deans
95. location Form Grad TA Allocation Grad TA Profile eK e nE Instructor TA Requests Outside Priority Grad TA Pool Email Sent Term Dept Total TAs Special Requirments Needs TAs Per Hrs Per Total Send TA Requirement Reminder The Department TA Requirements tab is view only however users may click on the Send TA Requirements Reminder button to request the departments within the faculty to update their requirements Notes and or comments from departments concerning special and or unusual requests will be displayed in the Special Requirements Needs section The user will highlight the Dept in the top section to view any special and or unusual requests Department TA Requirements are by term The user will highlight a term in the top section to view any special and or unusual requests for that term TA Management System Page 12 September 29 2014 SZATAAL TA Allocation Form Instructor TA Requests tab Oracle Fusion Middleware Forms Services Open gt SZATAANN EEE File Edit Options Block Item Record Query Tools Help BOR MBGRAA SFT BOR DA ERAG FIT I IPLIO X 78 TA Allocation SZATASL 7 0 PPRD re PASS SSD Term 201430 p Fall 2014 September December Student ID p Faculty v D Full Session M Unallocated Students Only Level Outside Priority z Department v TA All
96. locations are completed the AD can click on the Allocation Notice button at the bottom of the page to notify departments of what allocations have been processed and departments can now begin assigning duties If re allocations are made ADs click on the Send Allocation Update Notice button at the bottom of the page to notify affected departments to review the re allocated TAs Email allocation notices will only be sent if the Released flag has been set Furthermore email allocation notices will only be sent to specific departments when Department is selected in the keyblock If a TA is transferable the AD can either check the Trade checkbox and choose the faculty to which that TA is being transferred OR check the Trade checkbox and leave the Trade Faculty field blank TA Management System Page 9 September 29 2014 TRADING TAs When the Trade checkbox is checked and the Trade Faculty is chosen the TA appears on both the allocation tab for the faculty chosen and the original faculty The TA will not show up on the Grad TA Pool tab When the Trade checkbox is checked and the Trade Faculty is left blank the AD is making a general trade The TA will appear under the Grad TA Pool tab as well as on the allocation tab for the home faculty When an Associate Dean is trying to identify TAs available for Transfer they will review the Grad TA Pool tab To complete a transfer the Associate
97. m Personal Information Student Services RETURN TO MAIN MENU SITEMAP HELP EXIT Leave From TA Duties 100 FName LName Sep 05 2014 02 48 pm be Planen complete the form below in i entirty and subrat Your request for Leave From TA Duties will be reviewed by the department and FGPA Should you not be approved for leave from duties you will be notified by the department via email You can also revisit the Leave m Duties Summary page to tra is of your request Deadline for Submission to the Faculty of Graduate Studies and Research F Aug ve jnment in Fall term or a Fall Winter one credit course Definition 22 Leave from duties period of leave from duti te and Postdoctoral Affair agree to do so in es a graduate student to decline an appointment without forfeiting his her priority for the reappointment as set out in Article 13 01 The priority shall not be extended for the Priority Article 13 oo registered as a full time student in a graduate degree program and who has held a regular postion in the bargaining unit for at least one term shall have subject to satisfactory performance of the duties ofthe position s s he has held priority ons for which the ampioyen sq assistantship pursuant to Article 13 01 a because as set out in Article 13 01 a shall be extended by the number of terms the student is off campus up to maximum of three consecutive terms Article 13 01 d Subject to Art
98. ment II C Full Session Level Outside Priority 7 TA Assignment Forms eee Grad TA Profile Department Requirements Instructor TA Requests Outside Priority Grad TA Pool Email Sent TA Schedule LEDS Work Worki Work Work2 Award Student ID Student Name Email Term Home Dept Depti TAHrs Dept2 TAHrs Comments Trade Trade Faculty LFD Regist Mentor Canc OG m E m m m E m mj m mj m OD m D mj m m E D 3 r Course Assignments Non Course Assignments Other Duties Term Dept Subj Course Section Instructor Hours R X List Accept Term Dept Duty Supervisor Hours R Accept fr oo 8 gt gt o ge fr oo 8 gt I G F jo ao fl gt o g Fer Oe 7 Me age Duties for Course Assignments Duties for Non Course Assignments Duty Hours Duty Hours a Instructor Sign Off L a Supervisor Sign Off Student Sign Off Student Sign Off L Total Hours gt Total Hours Instructor Comments Supervisor Comments Student Comments Student Comments r f Release Assignments Initial Instructor Email Initial GR TA Email Update Instructors Update GR TAs View Timetable The SZATAAS form is only available to a DA or an AD DAs have modify access while ADs have view only access It is blank upon initial opening The Term must be chosen before using Next Block to populate the form with TAs allocated to the user Only active TA s who have been allocated and released by an AD will display The Full Session checkbo
99. n empty row in the top section or highlights a Student ID and then selects Record Insert from the drop down menus The student number is entered into the empty row and the student s name is populated automatically Double click on Term and Dept to select the appropriate data from the list of values and enter a Course s Area of Interest Click Save to save the application Relevant Work Experience TA Experience Student Comments and Areas of Interest are populated by what has been provided by the student in Carleton Central To create interviews enter the Date Time and Location in the top section and use the Email Interview Notice button at the bottom of the form to send an email to the student The Date Submitted is the date the application was submitted The Status Date changes as the Status of the application changes Outside Priority Application Statuses Approved the status that the DA sets on the application once they have reviewed interviewed processed etc and determined that the TA is being offered the position Accepted will show on the application once the TA goes online and accepts the position The online acceptance will only be available if the status of an application is approved Accepting will flip the status from Approved to Accepted Cancelled this status is the one that will show if after submitting the application the TA goes online and cancels it
100. n entered Only one entry per term Departments enter any special requests in the Special Requirements Needs section Enter the number of TAs per request in the TAs Per and the number expected hours per request in the Hrs Per column TA Management System Page 22 September 29 2014 SZATAAS TA Assignment Form Instructor TA Requests amp Oracle Developer Forms Runtime Web Open gt SZVTAFM SPAIDEN SZVTAFM SZATAAS File Edit Options Block Item Record Query Tools Help LAD PARA PPI Bom AER Assignment Form SZATAAS 7 0 PPRD 7777 Term 201430 Fall 2014 September December Student ID fr Department fr Full Session Level Outside Priority ibd TA Assignment Forms Grad TA Assignment Grad TA Profile Department Requirements BEEN Outside Priority Grad TA Pool Email Sent TA Schedule LFDs Max TAs TA Hours Course Primary Instructor Term Enrollment Enrollment Requested Requested Special Requests ACCT 5012 B Lastname Firstname 201430 25 6 ACCT 5012 B 201430 25 6 ACCT 5013 Lastname Firstname 201430 30 23 ACCT 5014 A Lastname Firstname 201430 30 24 ACUL 5991 W Lastname Firstname 201430 125 28 AERO 3002 Lastname Firstname 201430 100 71 gz AERO 3002 AL Lastname Firstname 201430 50 50 AERO 3002 A2 Lastname Firstname 201430 50 21 AERO 31
101. name Lastname Firstname E g AI 201430 EDC TRNG Developing a Framework for Teac o2 SEP 2014 10 00 422 OT 2 28 Lastname Firstname Lastname Firstname v C 201430 BIOL TRNG Biology TA Orientation 02 SEP 2014 12 00 206 Nesbitt f 25s Lastname Firstname Lastname Firstname o o 201430 EDC rrue Providing Feedback to Enhance St 03 SEP 2014 10 00 422 DT 2 28 Lastname Firstname Lastname Firstname A 201430 GEOL TRNG Earth Science Winter TA Orientati 03 SEP 2014 12 00 HP 2130 1 30 Lastname Firstname Lastname Firstname 201430 EDC TRNG Intro to WebCT 6 03 SEP 2014 14 00 422 DT 1 14 Lastname Firstname Lastname Firstname v o Oo g TA Groups Registered Description Restrictions External Coordinator Ie TA Workshop form is blank upon initial opening Users select a Workshop Term and Workshop Dept from the drop downs then click the Go button to populate the middle block Except for the Certificate column the middle block provides view only detail that pertain to the Workshop Term and Workshop Dept as entered by the user above Certificate allows EDC to flag workshops which contribute to a Training Certificate The 9 fields below the middle block are view only The data displayed is dependent on the record highlighted in the middle block The purpose of the lower fields is Description complete description of the TA Workshop as entered by th
102. nded column marks all registered TAs as attended Clicking Unselect All indicates all registered TAs as not attended Click Full Hours in the Hours Attended column to provide full training hours to all registered TAs Click Reset in the Hours Attended column to remove training hours for all registered TAS Click the Tracking Sheet to provide a printable tracking sheet Used for sign at the session Clicking on the Printer Friendly Version will provide a printable version of the attendance sheet TA Management System Page 77 September 29 2014 Carleton Central TA Training Sessions Update TA Training Session Carleton omen vy Carleton Central Personal Information V Student Services V Faculty Services V Employee Services Tees WebTailor Administration Update TA Training Session Q You may revise the fields below to update your training session details Training Details Training Title Training Description Term Department Type Date Start Time Duration Location Min Enrollment Max Enrollment Coordinator1 1D Coordinator2 1D Coordinator3 1D Coordinator4 ID External Name External Email Request Feedback Internal Comments Save Updates RELEASE 8 2 New TA Orientation Demo of the TA sytem Profiles accepting assignments and LFDs Fall 2014 FGPA Workshop 30 SEP 2014 9 00 1 Timmies 1st Floor UC a 60 10
103. next to the Hours field releases Non Course Assignment s to Carleton Central Only released assignments are visible to TAs Instructors in Carleton Central TAs Instructors will not be able to view assignments through Carleton Central where Non Course Assignments have been created and saved but the R checkbox has not been flagged DAs will be restricted from updating the released indicator where a TA has accepted the assignment The Accept indicator defaults to N signifying that the TA has not made a decision Y indicates the TA has accepted the assignment D indicates the TA has declined the assignment Only Outside Priority TAs may decline assignments Duties for Course and Non Course Assignments completed by the Instructor Supervisor through Carleton Central and displayed in the Course Assignment and or Non Course Assignment sections The Instructor Supervisor and TA signoff indicators are checked when both parties have accepted the assignment of duties Users will need to highlight each assignment of a multi Course or Non Course Assignment to see the respective signoff indicators Course Non Course Assignment deletion is permissible if Assignment of Duties not completed This includes a Assignments that have not been accepted b Assignment being accepted but Assignment of Duties not signed off by TA and Instructor If Assignment of Duties completed only assignment updates are permissible
104. next year D gi As a mentor what kinds of activities and support do you think might help TAs in your department Be as specific as possible The TA Mentor position is a professional development opportunity that allows you to hone skills that are very transferable to jobs in industry and teaching Based on your experience this year what skills wold you like to further develop next year gt How do you think you could influence the attitudes and actions of some Teaching Assistants Given that you now have experience as TA Mentor how do you see yourself contributing overall to the team of TA Mentors and the TA Mentorship program next year D Write about what you would hope to learn as a TA Mentor Grad TAs will complete mentor application questions through Carleton Central Answers are displayed in the form under the Application Questions tab The Application Questions tab is view only To view a TA s answers select a student ID from the Applications tab and then click on the Application Questions Alternatively a user enters a student and clicks on Next Block the user then clicks on the Application Questions tab to view the TA s answers TA Management System Page 35 September 29 2014 SZATAMT TA Mentoring Form Grad TA Profile tab ES Oracle Developer Forms Runtime Web Open gt SZVTAFM SZATAMT File Edit s Block Item Record Query Tools Help OR
105. nter the skills in the box provided Presentation Mentoring Computer Aided Design and Manufacturing Dynamics Engineering Design Feedback and Control Systems Solid Mechanics Fluid Mechanics Thermodynamics and Heat Transfer Material Science Group Facilitation Discussion Skills Written Communication Verbal Communication Robotics Thermofluids Theory Thermofluids Experimental Solids Writing Reading Communication Management Administration Organization English Language proficiency Goal Oriented Presentation Skills Analytical Skills Other specify OPTIONAL From the list below please indicate which duties the TAs may be assigned to and the approximate number of hours required for each duty Please enter only numeric values in the Estimated Hours fields Estimated Hours Grading assignments tutorial lab problems tests etc Conduct lab Conduct Tutorial Office Hours j Administration compiling grades etc Proctoring Marking Essays other assignments Marking Exams Compulsory Orientation Training Meeting with Supervisor Grading weekly assignments labs reports etc Co Lab Clean Up Lab Supervision Lab Demonstration
106. ntoring Supervisors Mentoring Departments and dates when the online application is active EDC controls EDC s Workshop Originators all Workshop Restrictions Workshop Equivalencies and viewing all TA Workshops Notes Applicants must be of graduate level Applicants may not be 1 year TAs Applicants must have an active TA award in the term they apply to Applications must be submitted by the applicant via Central TA Management System Page 31 September 29 2014 SZATAMT TA Mentoring Form ES Oracle Developer Forms Runtime Web Open gt SZATAMT File Edit Options Block Item Record Query Tools Help ORACLE Aah BEAST YT G GS SALE Bi pa lt el ol a Mentoring Application Form SZATAMT 7 0 PPRD 1777 Term 201430 gt Fall 2014 September December Student ID l Department Jl C Full Session TA Mentoring Form Applications Application Questions Grad TA Profile Email Sent Control TA Training Control TA Workshops Workshop Equivalencies Lead Award Profile Student ID Name App Term App Dept Home Dept App Date Status Status Date Mentor Cancel Ind Updated 7 o O o iS v o m Oo v Oo oO Oo gt o a m 7 o m m v o m 7 Oo E E X o mj oO S BIO Information Message To Student Office Comments Mailing Address Ss 2 Phone Email Date of Birth 7 Interview Details Departmental Reference Non Carleton Reference Interview Date
107. ocation Form Grad TA Allocation Grad TA Profile Department TA Requirements Saee ret Outside Priority Grad TA Pool Email Sent Max TAs TA Hours Course Primary Instructor Last Updated By Term Enrollment Enrollment Requested Requested Special Requests ACCT 5001 Lastname Firstname 201430 30 1 ACCT 5001 D 201430 30 1 ACCT 5002 A Lastname Firstname 201430 30 1 ACCT 5002 D Lastname Firstname 201430 30 0 ACCT 5012 Lastname Firstname 201430 25 0 AERO 3240 Lastname Firstname 201430 40 1 AERO 3240 A1 Lastname Firstname 201430 40 0 AERO 3700 Lastname Firstname 201430 90 1 AERO 3700 A1 Lastname Firstname 201430 90 0 AERO 4003 Lastname Firstname 201430 100 1 AERO 4003 A1 Lastname Firstname 201430 50 0 AERO 4003 A2 Lastname Firstname 201430 50 o Totals 15 290 Skills Required Duties Expected Hours Total Instructors submit their TA requirements through Carleton Central Their requirements are viewed on SZATAAL under the Instructor TA Requests tab Users will note that the column title Special Requests is blue indicating the field can be double clicked to open up a larger text field The form shown under the Instructor TA Requests tab is not updateable Users double click on the Special Requests field to open up a larger text field to read large amounts of text The Skills
108. on Session presentations that focus on a particular office service at Carleton University Created to educate TAs on valuable university programs for them and their students includes details such as when services programs should be accessed and by whom e g Academic Integrity or Student Distress session in which participants are learning about these programs but are not working hand on with the material e Intermediate Training refers to training that builds off previous sessions offering an intermediate level breadth of knowledge Often restricted to continuing experienced TAs unless it is offered later in the term or the academic year intermediate Grading TA Management System Page 74 September 29 2014 e Online Training Training that is completed online may include online workshops or AODA training e Orientation Use exclusively for New TA orientation ITA orientation or departmental orientations traditionally at the start of the year or term e Other Any training that does not fall into other categories most often used for independent flexible departmental specific training e g production of training videos e Peer Feedback similar to Prep only TA Mentors EDC and Grad Admins are able to create and populate the sessions Not displayed in Central for registration e Peer Mentor Continuing teaching assistants are matched with new teaching assistants to help them acclimatize to the university the departmen
109. one future term e ON 2 cancellation notices are sent for current term and two future terms TA Management System Page 59 September 29 2014 SZVTAFM FGPA Maintenance Form Assignment of Duties tab amp Oracle Developer Forms Runtime Web Open gt SZVTAFM File Edit Options Block Item Record Query Tools Help ORACLE EEKE 72 FGPA Maintenanc 7 0 PPRD FGPA Maintenance General Du General Sk General In User Access Email Notic Statuses a User Roles Faculty De TA Training TA Worksh Workshop LFD Data LFDS Duty Weekly Last Updated By Last Updated On Inactive Administration compiling grades etc vw FirstnameLastname 07 AUG 2010 m m Adminsitration compilling grades etc a FirstnameLastname 07 AUG 2010 v Compulsory Orientation Training o FirstnameLastname 15 SEP 2010 o Conduct Tutorial E FirstnameLastname 10 SEP 2010 E Conduct lab o FirstnameLastname 10 SEP 2010 o Discussion Groups Seminars vw FirstnameLastname 09 FEB 2010 o Grading assignments tutorial lab problems o FirstnameLastname 10 SEP 2010 o Grading weekly assignments labs reports vw FirstnameLastname 09 FEB 2010 o Lab Clean Up 4 FirstnameLastname D9 FEB 2010 o Lab Demonstration vw FirstnameLastname 09 FEB 2010 o Lab Supervision vw FirstnameLastname 0
110. ons To view a list of your previous training sessions please select a term below Select a term All Current and Future Training Sessions TA Management System Faculty TA Management System Employee TA Training Menu Students RELEASE 8 2 Carleton The TA Training and Orientation Summary page is accessed from the TA Management menu Sessions displayed are for current term and two future terms where the user is an Originator or a Coordinator Both open and cancelled workshops are displayed The Current and Upcoming Training Sessions list is view only Clicking on a session title opens a full training session detail page The jump menu at the far right initially shows Registration Originators have Registration Attendance Update or Clone privileges Coordinators have Registration and Attendance privileges Supervisors have Registration Attendance Update or Clone privileges within their respective Depts Users choose an option and hit the Go button Updates are not permissible when the training session term passes The jump menu will not appear for cancelled sessions The New Training Session button is available to users with Originator status Clicking the button opens a blank training session form Historical training sessions are accessed via Past Training Session section at bottom of page Select a
111. op of the form e Grad TA Allocation e Outside Priority e Grad TA Profile e Grad TA Pool e Department TA Requirements e Email Sent e Instructor TA Requests TA Management System Page 7 September 29 2014 SZATAAL TA Allocation Form Grad TA Allocation tab Oracle Fusion Middleware Forms Services Open gt SZATAAL NT EEE EE File Edit Options Block Item Record Query Tools Help QoB ABBA TT BER a ZIPP CIS As CATA Allocation SZATAAL 7 0 PPRD Term 201430 p Fall 2014 September December Student ID 2 Faculty r a E Full Session M Unallocated Students Only Level Outside Priority Il Department F TA Allocation Form Grad TA Allocation Grad TA Profile Department TA Requirements Instructor TA Requests Outside Priority Grad TA Pool Email Sent Home TA Work Worki WD1 Work Work2 WD2 Trade oth Award StudentID Name Term Dept Hours Depti TAHrs Asgn Dept2 TAHrs Asan Comments Trade Faculty Rel Asgn Reg d LFD Ment Canc d 100 Lastname Firstname 201430 syst 130 NN EE A jo 0 o non J 100 Lastname Firstname 201430 econ 130 Econ Of ofc mo o ob oO 100 Lastname Firstname 201430 Pscr 130 psci1 130 z w o CE 0 0 0 0 100 Lastname Firstname 201430 CIVE 130 ferve 130 Tf fv iv 100 Lastname Firstname 201430 ceo 130 feet CO NN 2 fi Ac mo o o a OG 100 La
112. out being registered e LFD will be checked when the TA has received a Leave From Duties approval e Ment is checked when the TA receives a Mentorship from EDC e Award Canc d is checked when the TA Award has been cancelled by FGPA Form Reports Allocation Report button will launch an email delivered report in Excel format Displays all data which is visible on the allocation tab All criteria set in the keyblock will affect the data presented in the report Allocation Statistics will launch a pop up window containing the following TA award statistics Available Internal Use Imported To Be Allocated Internal Use TAs that belong to my faculty and allocated within my faculty Exported TAs that belong to my faculty and allocated outside my faculty Imported TAs that do not belong to my faculty but are allocated within my faculty To Be Allocated TAs belonging to my faculty and not yet allocated TAs traded into my faculty and not yet allocated Total Allocation Internal Use Imported TA Management System Page 10 September 29 2014 SZATAAL TA Allocation Form Grad TA Profile tab 1 Oracle Fusion Middleware Forms Services Open gt SZATAAL a File Edit Options Block Item Record Query Tools Help Ao AGRI TT G S GERA ATA Allocation SZATAAL 7 0 PPRD 777 Dr GJ Term 201430 de Fall 2014 September December Student ID Faculty 7 D Full Se
113. pecify with a free form text box Users may enter a skill not listed in the section above and enter estimated hours The bottom of the form holds a Submit TA Request button and a Clear Form button Instructors click the Submit TA Request button once input is completed Instructors click the Clear Form button to clear the form and start fresh TA Management System Page 82 September 29 2014 Carleton Central TA Assignments and Duties Instructors Supervisors complete the assignment of duties form in Carleton Central One form per TA per assignment per term is completed by the Instructor Supervisor Once electronically signed the form is made available to the TA for their electronic signature Both signatures form a binding contract The form is located in Carleton Central Faculty Services tab TA Management System Assign TA Duties TA Management System Page 83 September 29 2014 Carleton Central TA Assignments and Duties Summary lel A O Caricton Carleton Central Personal Information Faculty Services Employee Services RETURN TO MAIN MENU SITEMAP HELP EXIT TA Assignments and Duties Summary Var 04 2011 12 30 pm Welcome to the online system for reviewing and managing TAs assigned to you and or your courses Through this system you can review the details of all course and non course related TA Assignments that you are responsible for and assign specific duties to those TAs The
114. r IDs may not be duplicated Originator records may not be deleted Originator records are inactivated or activated by checking or unchecking the Inactive Ind checkbox TA Management System Page 50 September 29 2014 SZVTADM Department Maintenance Form TA Workshops tab Oracle Fusion Middleware Forms Services Open gt SCNT lll File Edit Options Block Item Record Query Tools Help ao BENN NAA ENE NAG a BI I N IX 7 Department Mainte Department Maintenance Duties Skills Interests Student Access UG TA Criteria General Lists TA Training fee Workshop Equivalencies Workshop Term 201430 Y Workshop Dept ALL 7 Term Dept Type Title Date Time Location Hours Max Enrl Originator Coordinator Feedback Certificate Canc EE a a a eC 201430 FGPA TRNG TA Orientation Fall 2014 Engine 03 SEP 2014 14 00 416 Southam hall 1 Lastname Firstname Lastname Firstname 4 o o 201430 COMP TRNG School of Computer Science TA Tr 04 SEP 2014 15 45 416 Southam hall 1 50 Lastname Firstname Lastname Firstname vw o O 201430 BIOL TRNG Laboratory Safety 10 SEP 2014 9 00 5345 Herzberg Bldg 3 45 Lastname Firstname Lastname Firstname v 201430 EDC MICT Workshop Training 12 SEP 2014 3 00 404 Dunton Tower EDC Of 2 1 Lastname Firstname Lastname Firstname v v D 201430 WOMN TRNG TA Orientation 12 SEP 2014 9 00 TBD 1 5 Lastname Firstname
115. rdinator1 ID TAs must uphold at least one of the flagged restrictions Coordinator3 ID Coordinator2 ID I Faculties J C tas that belong to Faculty of Science Coordinator4 ID C TAs that belong to Faculty of Engineering C TAs that belong to Sprott School of Business External Name C TAs that belong to Faculty of Arts and Social Sciences External Email C TAs that belong to Faculty of Public Affairs Request Feedback Yes F Internal Comments TA Training and Orientation Summary RELEASE 8 2 amp Carleton The Create TA Training Session page allows EDC and FGPA Dept staff and Mentors to create TA Training Sessions Except for the Term Department Type and Group 1 fields the page will initially open blank In creating Training Sessions completing all fields are mandatory except Training Description External Coordinator External Email Internal Comments Restrictions and Faculties Training Title field is a free text field Training Description field is a free text field holding 1000 characters Term field allows the current term and two terms into the past or future Department field defaults to the Dept where user has Originator status Alphabetical drop down list provided where originator of more than one Dept Type field 12 types of training sessions can be created e Informati
116. rleton Central over the last 120 days The Bio Information section is populated from BANNER The Message to Student and Office Comments sections are completed by EDC These sections are free form text Student messages are viewed by the TA in Carleton Central while Office Comments are viewed within EDC only Interview Details can only be entered by EDC when the application Status is set to pending EDC then clicks on the Email Interview Notice button to notify the student Departmental Reference and Non Carleton Reference are populated by the students via Carleton Central TA Management System Page 34 September 29 2014 SZATAMT TA Mentoring Form Application Questions tab Oracle Developer Forms Runtime Web Open gt SZVTAFM SZATAMT HE File Edit Options Block Item Record Query Tools Help ORACLE I TE a pplication Form SZ 0 PPRD IE Term 201430 gt Fall 2014 September December Student ID pi Department C Full TA Mentoring Form Applications 7 Grad TA Profile Email Sent Control TA Training Control TA Workshops Workshop Equivalencies Student 1D 100 name Write about some of the activities and programs that you have been i involved with and or life experiences you have had that you think have Looking back on the program you offered this year what would you prepared you for a position as a Teaching Assistant Mentor like to add to or do differently if you are a mentor again
117. rtment Initial GR TA Email of pending assignments where assignments have been created Update Instructors that are affected by TA assignment changes Update GR TAs where a TA is affected by an assignment change View Timetable provides a view of the TAs timetable for the selected term TA Management System Page 20 September 29 2014 SZATAAS TA Assignment Form Grad TA Profile tab amp Oracle Developer Forms Runtime Web Open gt SZVTAFM SPAIDEN SZYTAFM SZATAAS EK File Edit Options Block Item Record Query Tools Help ORACLE AAD AGRA PT BER a siVhl Pare Assignment Form SZATAAS 7 0 PPRD 77 Term 201430 Fall 2014 September December Student ID gt Department fr O Full Session Level Outside Priority z TA Assignment Form Grad TA Assignment Grad Ta Profile Department Requirements Instructor TA Requests Outside Priority Grad TA Pool Email Sent TA Schedule LFDs Skills Course Preferences Non Preferences Comments Student Analytical Skills a For Winter 2013 I would prefer a 1st year Algebra or Calculus lt Current Program PHD 5C Presentation Skills class Previous Degree s BMAT 6B Mathematics B MSc p English Language proficiency z gt MSC 5C Pure Mathematics y Management Other Courses and Grades Email connect carle
118. s report will display how TAs for a specified term and faculty optional were assigned used GSRO_TA_AWARD_ELIGIBILITY The report will identify students who are no longer eligible for their TA award GSRO_TA_CUPE4600_REPORT The report will identify completed uncompleted Assignment of Duties forms for assigned TAS It will list all TAs GR amp UG their assignments the instructor supervisor for each of those assignments amp whether or not the Assignment of Duties forms have been completed GSRO_TA_DEPT_CRSE_LIST This report lists all courses and any TAs assigned with those courses GSRO_TA_DEPT_PREF_LIST The report will link Departmental UG courses with Instructor Special Requests amp TA course preferences from GR Profiles amp UG applications for the selected term The report will include all UG courses including labs tutorials excluding 5000 amp 6000 level GSRO_TA_DEP_TA_LIST The report will list all active TAs UG amp GR for a department GSRO_TA_DT_OVDU_SUP_LIST TA Management Unsigned Duties by Supervisors GSRO_TA_DT_OVDU_TA_LIST TA Management Unsigned Overdue TA Duties GSRO_TA_DUTY_COMPLIANCE This report lists TA assignments which are complete incomplete GSRO_TA_MIDTERM_REPORT This report displays the TA midterm meeting as recorded by the Instructor Supervisor and TA in Carleton Central for a specific term GSRO_TA_DUTY_SUM This pdf report is emailed to the user and provides statistics of the ass
119. se Assignments become visible in Carleton Central only after the checkbox labelled R located next to the Hours field in the Non Course Assignments blocks has been ticked Course Assignments will not be displayed in Carleton Central where the R checkbox has not been ticked Course Non Course Assignment deletion is permissible if Assignment of Duties not completed This includes a Assignments that have not been accepted b Assignment being accepted but Assignment of Duties not signed off by TA and Instructor If Assignment of Duties completed only assignment updates are permissible Course Assignments with zero 0 hours which have not been signed off must be removed Duties for Course and Non Course Assignments will be completed by the Instructor Supervisor through Carleton Central and displayed in the Course Assignment and or Non Course Assignment sections The Instructor Supervisor and TA signoff indicators are checked when both parties have accepted the assignment of duties in Carleton Central Highlight each assignment of a multi Course or Non Course Assignment to see the respective signoff indicators The 6 buttons left to right at the bottom of the page perform the following e Release Assignments will release all Non Course Assignments for TAs currently being viewed and which have not been previously released Initial Instructor Email where assignments have been created within the depa
120. shown GSRO_TA_TRAIN_CERTIFICATE This report lists students who are eligible for a training certificate or who are progressing towards a certificate GSRO_TA_TRAIN_COMPLIANCE This report lists TAs and the total number of training hours completed for a particular academic year GSRO_TA_TRAIN_TRANSCRIPT The emailed pdf report provides details of training all active TAs have completed during their career at Carleton GSRO TA UG APPS XLS This report generates an emailed xls list of UG TA applications for a select term and department UG TA application detail includes but not limited to TA ID TA Name TA Email Term Dept Course Area applied to and Work experience GSRO_TA_WS_EVALUATION This report displays the results from workshop evaluations in a consolidated pdf format TA Management System Page 94 September 29 2014 Paymaster Report modification Currently Paymaster reports discrepancies between a student s registration amp funding until such time as payroll begins to process payments FGSR would like the report to be modified so that it identifies any student with issued awards e Whose registration status has changed from the initial FT to either PT NR etc e Has withdrawn from their program e Is not registered in any course or has withdrawn from all their courses TA Management System Page 95 September 29 2014 Reports for the Awards Office GSRO TA MSA ELIGIBILITY The report will identify UG TAs who ha
121. signment has been discussed with him her and that s he has received a copy It does not necessarily indicate agreement with the assignment of duties If the employee has concerns about the allocation of time for any of the duties assigned s he should provide detailed information in the Employee Comments box provided I have discussed these assignments with the instructor supervisor and accept them as presented Accepted Date Employee Comments 6 Section F Statement by Employee is view only to inform the Instructor Supervisor when the TA has signed off The Employee Comments box displays TA comments added at the time of signing off TA Management System Page 88 September 29 2014 Section G Midterm Meeting e Please complete and signoff the section below once the midterm meeting has been conducted I have conducted a midterm meeting with the TA named on this form Meeting Date Course Lab Satisfactory Work Completed in Allotted Time Follow Up Required DD MON YY O Yes ONo OYes ONo OyYes ONo Instructor Supervisor Comments f Employee Comments I have attended a midterm meeting with the supervisor of my TA Assignment The feedback provided has been reviewed by me and is accepted as accurate and fair Sign Off Midterm Meeting TA Assignments and Duties Summary RELEASE 8 2 7 Section G Mid Term Meeting Instructors Supervisors manually enter a date in
122. ssion 7 Unallocated Students Only Level Outside Priority BA Department fr TA Allocation Form Department TA Requirements Instructor TA Requests Outside Priority Grad TA Pool Email Sent Skills Course Preferences Non Preferences Cornments Student Analytical Skills a For Winter 2013 I would prefer a 1st year Algebra or Calculus Current Program Presentation Skills FER Previous Degree s BMAT 6B Mathematics B MSc 2 English Language proficiency MSC 5C Pure Mathematics 4 bf Management X 3 Other Courses and Grades Email connect carleton ca a Interests 2 Program Supervisor Teaching Instructing 2 Thesis Supervisor LEN Tutoring X Thesis Project Title a h bal Researcl Other TA Experience Mother Tongue English A Last Updated 11 AUG 2014 Course Preferences lis STAT 2655 A1 Fall 2014 z STAT 2559 A1 Winter 2015 Work Experience Grad Courses and Grades STAT 2559 A2 Winter 2015 aj 200830 34798 MATH 5104 WDN MATH 1007 E1 Fall 2014 200830 34788 MATH 5306 a 200830 34801 MATH 5818 A Course Non Preferences N A Conflicts Issues Notes 200910 14780 MATH 5607 A v P N A a Undergrad Courses and Grades N A Ed 199930 42101 BUSI 1001 B N A od 199930 95105 COMP 1005 B A i 5 Other Degrees Majors Minors Institute 199930 95185 COMP 1805 z F 5 p A SO
123. ssions created by a mentor Previously entered saved data auto populates with page opening All fields are updateable Saved updates can be emailed to registered TAs and the Coordinator Text entered into Send Email Cancel Workshop is included in email when Send Email button is clicked The Cancel Training Session button is active if the training session has not been delivered Clicking the Cancel Training Session button will de register all registered TAs in the training session Entering text into Send Email Cancel Training Session and clicking the Send Email button will email all training session TAs and the Coordinator TA Management System Page 78 September 29 2014 Carleton Central Instructor TA Requests Requests for TAs and or TAs with special skill sets are submitted by instructors supervisors through the Submit TA Requests form Instructors supervisors submit requests by term by course number The form is located in Carleton Central and is located under Faculty Services tab TA Management System Submit TA Requests TA Management System Page 79 September 29 2014 Carleton Central Instructor TA Requests Summary Instructors submit their TA requirements through the Submit TA Requests form located in Carleton Central Instructor TA Requests Submit System Windows Internet Explorer MENIG 6 gt B https carleton ca va 8 4 x Pie File Edit View Favorites
124. status of accepted will be imported from UGAFA and displayed Each time the form is accessed TAs who accepted awards and who did not show on the form previously will now show There are various columns containing data The first 5 columns cannot be modified TA Management System Page 8 September 29 2014 Upon initial opening of the Grad TA Allocation tab the Work Dept 1 Work 1 TA Hrs Work Dept 2 and Work Dept 2 fields will default to blank fields ADs can click the Allocate Full Hours button to allocate all unallocated TAs en masse When pressed the Work Dept 1 column will populate with the pre populated Home Dept data TA Hours will populate the Work Dept 1 Hours column for all unallocated students The AD then Saves This will not apply to TA records where the trade indicator is checked ADs can enter Work Dept 1 and Work 1 TA Hrs data for each unallocated TA record individually ADs can change a Work Dept to another within their faculty or split the TA Hrs between Work Dept 1 and Work Dept 2 ADs can enter or change the work TA hours in either of the Work 1 TA Hrs or Work 2 TA Hrs columns Comments can be entered in free form text or you can double click on the Comment field to open up a larger text field Changes must be saved Work assignments are evaluated independently 1 Updates can be made to work dept 1 provided there are no assignments for work dept
125. stname Firstname 201430 syst 130 ert 130 a ag ea f 100 Lastname Firstname 201430 cive 130 cive 130 7 of e o boas 100 Lastname Firstname 201430 cive 130 cive 130 Z wv 1 oo O 100 Lastname Firstname 201430 Bror 130 Ou co NN co eo Ro Oo oea O 100 Lastname Firstname 201430 psc1 65 Psc1 s 7 mja i a a g 100 Lastname Firstname 201430 Jour 20 EE NE jo non no n8 100 Lastname Firstname 201430 ECON 130 econ 130 a o o meae nornon i 100 Lastname Firstname 201430 INAF 65 CRCI 65 a o o pje Oo wM OO GD 100 Lastname Firstname 201430 soan 130 soan 130 a E Fma 0 Boa OQ 100 Lastname Firstname 201430 FREN 130 FREN 130 af jaf jol ma noa uan m 100 Lastname Firstname 201430 fren 130 E GD i km i g ic i o n0 8 100 Lastname Firstname 201430 Econ 130 econ 130 z T la Na nano no 0 100 Lastname Firstname 201430 chem 130 CHEM Off Off oo fe o0 5 8 001 100 Lastname Firstname 201430 Comm 130 comm 130 m of i an noon 100 Lastname Firstname 201430 cive 130 NN EN ME mv no 0068 100 Lastname Firstname 201430 BIoL 130 Brot 130 Z a EC fe no ranm 100 Lastname Firstname 201430 WOMN 130 womn 130 fa uu g 100 Lastname Firstname 201430 PSYC 130 Psyc 130 MZ m o v m Tj o o m 100 Lastname Firstname 201430 PaDm 130 EN ME G 0 0 0 00 0 y Allocate Full Hours Release Allocations Send Allocation Notice Sen
126. stname Firstname a GR Lastname Firstname 130 PECO ECON E 201430 ECON 1000 B 335 326 Lastname Firstname A GR Lastname Firstname 130 INAF ECON 201430 ECON 1000 B 335 326 Lastname Firstname A GR Lastname Firstname 130 ECON ECON 201430 ECON 1000 B 335 326 Lastname Firstname GR Lastname Firstname 130 ECON ECON 201430 ECON 1000 B 335 326 Lastname Firstname a GR Lastname Firstname 130 ECON ECON 201430 ECON 1000 C 336 329 Lastname Firstname GR Lastname Firstname 130 ECON ECON 201430 ECON 1000 C 336 329 Lastname Firstname A UG Lastname Firstname 130 ECON ECON 201430 ECON 1000 C 336 329 Lastname Firstname a GR Lastname Firstname 130 ECON ECON 201430 ECON 1000 C 336 329 Lastname Firstname GR Lastname Firstname 130 ECON ECON 201430 ECON 1000 C 336 329 Lastname Firstname A GR Lastname Firstname 130 ECON ECON 201430 ECON 1000 C 336 329 Lastname Firstname a GR Lastname Firstname 130 ECON ECON v This form provides a composite view of all Grad and Outside Priority TA assignments Data provided includes Term Course Duty Max Enroll Actual Enroll Instructor Supervisor Sessional TA Level TA Name Hours Home Dept Work Dept1 and Work Dept 2 Actual Enrol Indicates the real time registrations at the time of viewing TA Management System Page 29 September 29 2014 SZATAAS TA Assignment Form LFDs T
127. stname h5 auG 2010 o Management FirstnameLastname 08 APR 2010 o Organization FirstnameLastname 08 APR 2010 o Other FirstnameLastname 01 APR 2010 o Presentation Skills FirstnameLastname 13 MAY 2010 o o o r o o r o o o o o o o o o o I General Skills The FGPA will enter General Skills used to populate the skills list in Carleton Central TA Profile form Skills cannot be changed or deleted Each skill can be inactivated or activated by checking or unchecking the Inactive checkbox TA Management System Page 55 September 29 2014 SZVTAFM FGPA Maintenance Form General Interests tab f amp Oracle Developer Forms Runtime Web Open gt SZVTAFM File Edit Options Block Item Record Query Tools Help ORACLE Goh 26S RR PF Bose QA PATH Ci SIPION 98 FGPA Maintenance FGPA Maintenance General Du General sk PEN User Access Email Notic Statuses a Assignmen UserRoles Faculty De TA Training TAWorksh Workshop LFD Data LFDs Area of Interest Last Updated By Last Updated On Inactive Group Discussions FirstnameLastnarne 01 JUN 2010 o a Other FirstnameLastname 01 JUN 2010 o Research FirstnameLastname 01 JUN 2010 o Supervising Managing FirstnameLastname 01 JUN 2010 o Teaching Instructing FirstnameLastname 01 JUN 2010 o Tutoring FirstnameLastname 01 JUN 2010 o o o r pa o o B o
128. t and balancing the demands of graduate school and TA responsibilities Not displayed in Central for registration e Preparation refers to Preparation restricts registration to Originator s discretion designed to record Mentors workshop prep time Not displayed in Central for registration e Research Article refers to TA Article opens registration to all TAs in Carleton Central Enforces TA Groups and Restrictions e Teaching Talk talks on different educational methods or approaches It may introduce participants to a specific tool or be a reflective presentation by a faculty member or experienced teaching assistant e Workshop Default refers to Training opens registration to all TAs in Carleton Central Enforces TA Groups and Restrictions e Written Response similar to Preparation TA registration is restricted In creating WRES sessions Time Duration Location Min Enrollment Max Enrollment fields may be left blank Not displayed in Central for registration Date field entered as DD MON YYYY i e 25 DEC 2010 Start Time field will be in 24 hour format 0 00 to 23 59 are acceptable values Duration field indicates workshop length Accepts two decimal places Quarter hour intervals are acceptable i e 1 0 1 25 1 5 1 75 Location field free text field Building and room number would be standard Min Enrollment field l
129. te description of the TA Workshop as entered by the Originator in Carleton Central Coordinator Email email address of the person delivering the workshop External Coordinator name of the individual delivering the workshop if not from Carleton External Email email address of the External Coordinator Last Updated By indicates the user who last updated the workshop Last Updated On indicates the date when the workshop was last updated TA Groups identifies the TA groups who receive an email when the Send Email button is launched from the TA Training Session Information page Restrictions identifies the TA groups who are eligible to register multiple restrictions are connected by an And statement TAs must meet all restrictions to be eligible Faculties identifies the TAs within the stated faculties who are eligible to register faculties are connected by an Or statement TAs must be in one of the stated faculties to be eligible Registered identifies TAs who registered at time of viewing Note Restrictions and Faculties are connected by an And statement TAs must meet all Restrictions AND at least one of the Faculties to be eligible TA Management System Page 51 September 29 2014 SZVTADM Department Maintenance Form Workshops Equivalencies tab ES Oracle Developer Forms Runtime Web Open gt SZYTADM File Edit Options Block Item Record Query Tools Help ORA
130. tment fr D Full Session Level Outside Priority z TA Assignment Form gut Grad TA Profile Department Requirements Instructor TA Requests Outside Priority Grad TA Pool Email Sent TA Schedule LFDS Work Work 1 Work Work 2 Award Student ID Student Name Email Term Home Dept Depti TA Hrs Dept2 TAHrs Comments Trade Trade Faculty LFD Regist Mentor Canc 100 Lastname Firstname connect cai 201430 Econ ECON 130 m u zi m 100 Lastname Firstname connect c 201430 ECON FREN a 100 Lastname Firstname connect c 201430 comp comp 130 5 a g 100 Lastname Firstname Gconnect ce 201430 comp COMP 130 m z m 100 Lastname Firstname connect c 201430 compe COMP 130 Gi m vio r Course Assignments r Non Course Assignments Other Duties Term Dept Subj Course Section Instructor Hours R X List Accept Term Dept Duty Supervisor Hours R Accept 201430 SYST SYSC 1005 a Firstname Lastname e0 ow ga v gt og 4 i r m X v a gt oo m 7 v o g be gg 7 v oig Duties for Course Assignments Duties for Non Course Assignments Duty Hours Duty Hours Lecture Attendance 26 Instructor Sign Off 7 A Supervisor Sign off Discussion Groups Seminars 13 p Student Sign Off V Student Sign Off Preparation Time 39 Marking Essays other assignments 50 Tota
131. to Associate Deans Enter 1 BIWEEKLY BIWEEKLY FirstnameLastname 21 MAR 2011 TMS CANCEL NOTIFI This variable determines if award cancellation notification should be sent for future terms OFF not ser OFF FirstnameLastname 19 APR 2011 Statuses is used to maintain statuses throughout the system A status can be applied to any combination of UG TA applications Mentoring applications or generally throughout the system by checking the applicable Status Type checkbox Statuses can be added but not changed or deleted A status can be inactivated or activated by checking or unchecking the Inactive checkbox TA Management Variable s TA UG PAY RATE the hourly rate that an undergraduate TA earns Used in the calculation of training pay TA_MIN_HOURS minimum number of TA hours to maintain priority TMS NOTIFICATION determines when ADs are notified of new TAs in the TA Management System Under Value a notification frequency may be selected by the user e BIWEEKLY emails go out twice a week on Monday and Thursday e WEEKLY emails go out once a week on Monday MONTHLY emails go out once a month on the first Monday of the month e OFF emails are not sent TMS CANCEL NOTIFICATION triggers when ADs are notified of TA award cancellations e OFF cancellation notices are for current terms will NOT be sent for future terms e ON 1 cancellation notices are sent for current term and
132. to trade which will facilitate TA allocation decisions TA Management System Page 6 September 29 2014 SZATAAL TA Allocation Form Grad TA Allocation Tab 1 Oracle Fusion Middleware Forms Services Open gt SZATAAL NT TG DK File Edit Options Block Item Record Query Tools Help ao hi Aaa RI ee Hala Pa PHI Ci Si LION IX ATA Allocation SZATAAL 7 0 PPRD 7777 Term 201430 7 Fall 2014 Septerber December Student ID fr Faculty m F Full Session E Unallocated Students Only Level Outside Priority v Department 7 TA Allocation Form Grad TA Allocation Grad TA Profile Department TA Requirements Instructor TA Requests Outside Priority Grad TA Pool Email Sent Home TA Work Worki WD1 Work Work 2 WD2 Trade Oth Award Student ID Name Term Dept Hours Depti TAHrs Asgn Dept2 TAHrs Asgn Comments Trade Faculty Rel Asgn Reg d LFD Ment Canc d o o o N 0n 000 a0 9168 m o DET 5 aaa a v B 8 na GE o D o A AA M v an C I o va E D E p g o D o Jn OBGacaiu m of o 710 O aa jo a o 70 0000 G E E ma of of v oo on g o of o Yo 5 aaa 8 7 oc oa na 6 n 7 of o ea oaaa O o B o mo E E E B o o o mo D E E OG m m o No O a aa Gg Oo o o mon O aaa 8 m o o JDE AA AA BR o o o ao 05 aaa gd X mj o o JE E BB
133. ton Central Personal Information Student Services Faculty Services Employee Services Support Services WebTailor Administration RETURN TO MAIN MENU SITEMAP HELP EXIT TA Training and Orientation Summary 0000 MARA Hane Wisi Details displayed below correspond to current and upcoming training sessions for which you are the Originator or Coordinator Originators may Create or Update training sessions view Registration and or Attendance details Coordinators may view Registration and or Attendance details Current and Upcoming Training Sessions Term Date Time Location Title Originator Coordinator Registration Waitlisted Attendance Fall 2012 04 SEP 2012 Theatre A KMT Southam Hall New TA ORIENTATION 4 September FName LName FName LName 129 0 o Registration Go 10 45 am 11 45 am Fall 2012 04 SEP 2012 Theatre B Southam Hall New TA ORIENTATION 4 September FName LName FName LName 71 o o Registration Go 12 15 pm 1 15 pm Fall 2012 15 SEP 2012 Roosters 4th FI UC Wecome to Carleton FName LName FName LName 2 o o Registration M Go 11 00 am 12 00 pm Registration fl Fall 2012 30 SEP 2012 Timmies 1st Floor UC New TA Orientation FName LName FName LName 1 o o Registration 9 00 am 10 00 am Registration Attendance i New Training Session Create a new training session by pressing the button below New Training Session Past Training Sessi
134. ton ca a Interests Program Supervisor a Teaching Instructing a Thesis Supervisor 3 Ss Tutoring X Thesis Project Title a h ized Researcl Other TA Experience Mother Tongue English Last Updated 11 AUG 2014 Course Preferences l STAT 2655 A1 Fall 2014 te STAT 2559 A1 Winter 2015 Work Experience Grad Courses and Grades STAT 2559 A2 Winter 2015 A 200830 34798 MATH 5104 WDN MATH 1007 E1 Fall 2014 200830 34788 MATH 5306 al 200830 34801 MATH 5818 A Course Non Preferences N A Conflicts Issues Notes 200910 14780 MATH 5607 A v p N A a Undergrad Courses and Grades N A al 199930 42101 BUSI 1001 B N A z 199930 95105 COMP 1005 A Other Degrees Majors Minors Institute eee pee Beles Bachelor Degree Architectural Engii Ain Shams University 4 99 4 ECON 100 CTN v 5 7 ESE SC MEEO ECON OS Masters of Scienc Architectural Engi Arab Academy for Science and Technolo Send Update Profile Notice Grad TAs submit profiles through Carleton Central That information is displayed in the form under the Grad TA Profile tab To view a TA profile select a student ID from the Grad TA Assignment tab and then click on the Grad TA Profile tab Alternatively a user enters a student ID in Student ID at the top of the form and clicks on Next Block The Grad TA Assignment tab will become active and display that TA s assignment details the user then clicks on the Grad TA Profile tab to
135. ur department administrator or chair Please note that if the employee has concerns action as indicated in Article 14 03 must be taken This article includes a time limit so prompt action to avoid violation of the contract is essential Every effort should be made to resolve any concerns during the discussion stage NOTE items marked with an asterisk are mandatory and must be completed A These duties have been signed off by the TA They can no longer be updated Section A General Employee Information e Complete all items in this section Make corrections where available Note corrections will be reflected only within the TA Management system and this assignment of duties not in Banner Student Last Name Student First Name Student Id Raven CU 100000002 Phone Number Email Faculty Department curaven connect carleton ca Faculty Supervisor Name Supervisor Email Office Number Phone Number Yu Bea Noone Yu B Noone amp carleton c ca 1 Section A General Employee Information displays the Student Last Name Student First Name Student ID Phone Number Email Faculty and Department the student belongs to Only the Supervisor Name Supervisor Email Office Number and Phone Number fields can be modified The Supervisor Email will be pre populated with Banner s CA email address
136. ve been determined to be MSA eligible or Potentially MSA eligible Reports for the Finance Office GSRO TA FIN BUDGET The report will display Financial Budget information supplied by TAs who have been determined by the system to be Potentially MSA eligible All the information supplied on the Financial Budget form will be displayed in a format similar to the form itself with the addition of the individual TA s work dept GSRO TA MSA ELIGIBILITY The report will identify UG TAs who have been determined to be MSA eligible or Potentially MSA eligible TA Management System Page 96 September 29 2014
137. ved this is the status that the MT will set on the application once they have reviewed interviewed processed etc and determined that the TA is being offered the position Accepted this status will show on the application once the TA goes online and accepts the position The online acceptance will only be available if the status of an application is approved Accepting will flip the status from Approved to Accepted In Progress Because the online application is so large and time consuming to complete the student can save periodically or save and come back later When they do this the app will show of In Progress Cancelled this status is the one that will show if after submitting the application the TA goes online and cancels it Only Pending applications can be cancelled Dropped Out this status is set by the MT when a TA that accepted the position then drops out of the mentoring program either before starting or after starting Declined if the MT approves an application but the TA no longer wants it they have to contact EDC and decline The MT will set the status through the form Applications cannot be declined online TA Management System Page 33 September 29 2014 EDC will check the Lead Mentor checkbox if the applicant is selected as a lead mentor The Award Cancel Ind is checked if the TA award is cancelled by FGPA The Profile Updated checkbox is checked if the applicant has updated their TA Profile in Ca
138. view the TA s profile The form shown under the Grad TA Profile tab is view only Users may click on the Send Update Profile Notice button to send an email to request the TA to update their profile TA Management System Page 21 September 29 2014 SZATAAS TA Assignment Form Department Requirements tab F Oracle Developer Forms Runtime Web Open gt SZVTAFM SZATAAS File Edit Options Block Item Record Query Tools Help an AaB RI RP BIANE 78 Assignment Form SZATAAS 7 0 PPRD Term 201430 h Fan 2014 September December Student ID v Department gt Full Session Level Outside Priority J TA Assignment Forms Grad TA Assignment Grad TA Profile SAE uae Ee Instructor TA Requests Outside Priority Grad TA Pool Email Sent TA Schedule LFDs Term 201410 v winter 2014 January April a Department AFrI gt African Studies Total TAs Required 5 Special Requirements Needs AFRI 1001 4 TAs Per Hrs Per 3 390 i AFRI 3900 4 0 1 AFRI 4050 4 0 1 Total 3 Send Update Notice NOTE data on this page can only be updated for the current and future terms Historical data can not be updated This form is used to enter a department s TA needs by term Select a Term and a Department by clicking on the chevron for a list of values Total TAs Required are the
139. x can be checked to show data for the term selected and the term that either precedes or follows the selected term to complete the full session Student numbers can be entered in the Student ID field to query specific TAs The Level Outside Priority field only affects the Outside Priority tab The default is will return all records selecting GR or UG reduce the number of returned records The form defaults to displaying all TAs within a DA s department s or by faculty for ADs ADs may enter a department in the Department field to view a single department The column title Comments is blue indicating the field opens into a larger text field when double clicked Additionally Dept Subj Course Section in Course Assignments and Dept in Non Course Assignments opens a pick list of values when double clicked There are 9 tabs across the top of this form e Grad TA Assignment e Instructor TA Requests e Email Sent e Grad TA Profile e Outside Priority e TA Schedule e Department Requirements e Grad TA Pool e LFDs TA Management System Page 18 September 29 2014 SZATAAS TA Assignment Form Grad TA Assignment tab ES Oracle Developer Forms Runtime Web Open gt SZVTAFM SZATAAS File Edit Options Block Item Record Query Tools Help ORACLE anh BEBE PTI Bee a ERR Term 201430 Fall 2014 September December Student ID gt i Depar

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