PBS archive add on CCO - Manual Part B
Contents
1. Info Records In this section we discuss archive transaction PBS ME1L showing the vendor purchasing info records as an example Transactions PBS ME1M material purchasing info records PBS ME1W material group purchasing info records are similar regarding design and han dling Diagram 11 shows the request screen of transaction PBS ME1L info Records Per Vendor ORA me G Diagram 11 Initial screen of transaction PBS ME1L PBS a software Display and Evaluation 20 PBS archive add on CMM for SAP R 3 Sel Data Source List In addition to the standard delimitations the screen mask contains another delimitation which is specifically for the PBS archive add on Transaction PBS ME1L can display the data from the archive and the SAP database For the selection of the data source parameter 1 DB Archive 2 DB database 3 Archive is used By entering the corresponding number 1 2 or 3 the vendor purchasing info records are either displayed from the R 3 database the archive or from both data sources For example when searching for old operations this pa rameter should be qualified with 3 as you can thus save database accesses to the SAP files and reduce the general load on the system If all delimitations have been entered correctly the system provides a list displaying the requested vendor purchasing info records Diagram 12 shows such a list Purchasing info Records for Vendor Se Z Price simulati2. ae Outline agreements ie Purchase requisitions ie Requests for quotation Account documents gt G Vendor gt C Material gt O Account assingment gt C Group of goods gt O Printing gt O Document display gt O Archive gt J Material master gt J Sales and Distribution gt O Logistics Execution gt C Production gt J Production Process gt J Plant Maintenance and Customer Service gt J Human resources gt J Master record changes gt O Utilities gt C PBS Fiscal Year Reporter Diagram 1 Navigation via the Easy Access menu PBS software PBS archive add on CMM for SAP R 3 Display and Evaluation 11 From 4 6 the main menu PBS PBS and menu PBS CMM material management functions can be integrated into the existing activity group 4 6B or into roles from 4 6C 2 2 Transaction Material Purchase Or ders In this section we discuss the example of the archive transaction PBS MEe M displaying the material purchase orders The transac tions PBS ME2L PBS ME2N PBS ME3L and PBS ME3M are ana logue in display and handling PBS ME2M Diagram 2 shows the request screen of the transaction PBS ME2M Purchasing Documents for Material C E gt gt gt C E gt E E gt Diagram 2 Initial screen of transaction PBS ME2M Besides the standard delimitations the screen mask contains a further delimitation specific for the archive add on PBS a sof
3. Ls E E E E Requisitoner Diagram 9 Initial screen of transaction PBS ME5K Besides the standard delimitations the screen contains a further de limitation specifically for the PBS archive add on PBS software PBS archive add on CMM for SAP R 3 Display and Evaluation 19 Select Data Source The transaction PBS ME5K can display data from the archive and the SAP database For the selection of the data source the parameter 1 DB Archive 2 DB database 3 Archive is to be used By enter ing the corresponding number 1 2 or 3 the orders regarding the ven dor are displayed either from the R 3 database the archive or from both data sources For example when searching for old business transactions this parameter should be qualified with 3 as this way you can save the database accesses to the SAP files thus reducing the general load on the system List If all delimitations have been entered correctly the system shows a list displaying the requested purchase requisition regarding a cost center Diagram 10 shows such a list Purchase Requisitions per Account Assignment e e i Assignments E Services Cost center 0000001000 Services 002 007 i 10000208 00010 100 H D 20 12 1994 1000 NR NB K 29 11 1994 E PC IBM Standard 001 007 10000744 00010 10 000 D 20 06 1995 1000 0001 N R NB K 06 06 1995 DPC1001 Ethernet coax cable 001 012 i 10000890 00010 4M D 01 08 1
4. 28 Diagram s 19 shows a comparison list of the selected Quotation in the given currency The listing will vary depending on the Quotation selec tion in Diagram 18 Price Comparison List in Currency EUR I4 4 gt DL E Semices aa Level4 Additional info 6000000016 6000000017 1000 1010 C E B BERLIN Sunny Electronics Diagram 199 Services listing output The Services listing with more than one selection can only be made when the Quotations are compatible with one another Diagram 20 shows the Service Specifications of the selected Services PBS a software PBS archive add on CMM for SAP R 3 Display and Evaluation 29 Price Compar List in Currency EUR Service Specifications 144 gt DL FA Services FR Services Additional info Page 1 Dienstleistungsposition 6000000016 6000000017 10 1000 1010 C E B BERLIN Sunny Electronics Diagram 20 Service Specifications Diagram 21 Additional information on selected RFQ s It is possible to see the additional information from the selected Quotations by se lecting the Additional info button in Diagram 19 and 20 PBS a software PBS archive add on CMM for SAP R 3 Display and Evaluation 30 Additional information on Selected RFQs Quotation 6000000016 Bidder 1008 dated 61 12 2004 C E B BERLIN Currency EUR 12002 Berlin Within 14 days 3 cash discount Within 30 days 2 cash discount Within
5. 45 days Due net EXW Quotation 6000000017 Bidder 1010 dated 01 12 2004 Sunny Electronics GmbH Currency EUR 72345 Stuttgart Within 14 days 3 cash discount Within 30 days 2 cash discount Within 45 days Due net EXW Stuttgart Diagram 21 Service Specifications PBS a software PBS archive add on CMM for SAP R 3 Display and Evaluation 31 3 Adjustment of Customer Reports 3 1 Logical Databases If you want to write your own evaluations for purchasing documents from the resi dence and the PBS archive add on CMM or if you want to extend already existing evaluations to the PBS archive add on the following logical databases are avail able PBS EKM purchase order re account assignment PBS ENM purchase order re purchase order number PBS ECM purchase order re material group PBS ELM purchase order re vendor number PBS EMM purchase order re material number PBS IFM purchasing info records PBS BAM purchase requisition re purchase requisition number PBS BKM purchase requisition re account assignment PBS YAM SAP archive sequentially PBS MEPOLDP selection of purchasing tables from 4 6B In all cases it is also possible to delimit the selection to the PBS archive add on 3 2 Access via Conversion Tool ABAP reports accessing the R 3 database via the SELECT command can be modified with the PBS Conversion Tool in a way that they can also access the data from the PBS archive
6. Outl Agreements by Material Group ZE3N PBS ME3N ME3N Outl Agreements by Agreement No ZE3K PBS ME3K ME3K Outl Agreements by Acc Assign ZE3L PBS ME3L ME3L Outline Agreements per Vendor ZE3M PBS ME3M ME3M Outline Agreements by Material ZE43 PBS ME43 ME43 Display Request for Quotation PBS ME4C ME4C Purch Document per material group ZE4L PBS ME4L ME4L RFQs by Vendor ZE4M PBS ME4M ME4M RFQs by material ZE4N PBS ME4N ME4N RFQs by RFQ number PBS ME49 ME49 Price Comparison List from 4 6C PBS ME53 ME53 Display Purchase Requisition PBS ME53N ME53N Purchase requisition from 4 6C PBS ME5A ME5A Purchase Requisitions List Display PBS ME5K ME5K Requisitions by Account Assignment ZE90 PBS ME9A ME9A Message Output RFQs ZE90 PBS ME9E ME9E Msg Output Sch Agmt Schedules ZE90 PBS ME9F ME9F Message Output Purchase Orders ZE90 PBS ME9K ME9K Message Output Contracts ZE90 PBS ME9L ME9L Message Output Sched Agreements PBS MIR4 MIR4 Invoice document from 4 6C PBS MIR6 MIR6 Invoice overview from 4 6C PBS ML81N ML81N Service Entry Sheet from 4 6C PBS MR11SHOW MR11SHOW Displ account maintenance document PBS MR3M MR3M Invoice document up to 4 6B Table 1 Transactions of the PBS archive add on CMM and the corresponding SAP Integration original transactions All transactions displaying archived data are analogue to the SAP transactions This guarantees that the users can work im mediately with the archiv
7. be delivered 0 08 DEM 100 00 Still to be invoiced 12 900 00 DEM 85 71 4500004871 NB 1010 Sunny Electronics GmbH 220 02 03 1998 00010 M 06 Flatscreen MS 1460 P 00207 L 2200 0001 100 PC 3 600 00 FRF 1 PC In stockkeeping unit 100 PC 548 82 EUR 1 PC Still to be delivered B PC 8 00 FRF 0 00 Still to be invoiced 8 PE 8 00 FRF 0 00 4500004874 NB R3000 411fresh Inc R30 05 03 1998 aanan mannanan RD esse Bataleon ce atest Td aces TSS cee maaaa Diagram 3 List of transaction PBS ME2M The list screen is analogue to the transaction ME2M however bears in addition the archived indicator Archive Indicator You can see from the last column if the displayed order is contained in the archive add on or in the SAP database In the first case the last column contains the symbol otherwise it is empty Diagram 3 dis plays the data from the residence and from the archive add on PBS a software PBS archive add on CMM for SAP R 3 Display and Evaluation 13 Document Display By moving the cursor to a document and pressing the left mouse key twice you branch off into the transaction Display Purchase Orders If the selected document is still in the SAP database you branch off to the SAP transaction ME23 If the selected order is contained in the ar chive you branch off to the transaction PBS ME23 displaying the ar chived document in analogy to the transaction ME23 2 3 Transaction display Purchase Or der Transac
8. 995 1000 NR NB K 28 07 1995 001 1300 430 ignition module 001 001 10000973 00010 10 PC D 01 08 1995 1000 N R 1 NB K 21 07 1995 001 6G CDE 002 CD ROM english for NT and ORACLE 001 014 i 19001088 00010 12 PC D 28 08 1995 1000 N R1 NB K 17 08 1995 001 6G CDE 002 CD ROM english for NT and ORACLE 001 014 10001105 00010 12 PG D 29 08 1995 1000 N R 2 NB K 18 08 1995 001 6G CDE 802 CD ROM english for NT and ORACLE 001 014 i 10001106 00010 12 PC D 30 08 1995 1000 N R 2 NB K 18 08 1995 001 E 66 CDE 002 CD ROM english for NT and ORACLE 001 014 10001139 00010 11 PC D 18 08 1995 1000 N R1 NB K 07 08 1995 001 1300 320 HD Handle bar without crook lock 001 001 i 10001752 00010 76 PC D 12 12 1995 3000 N R S NB K 08 12 1995 004 Diagram 10 List of transaction PBS ME5K The list screen is analogue to the transaction ME5K but bears the archive indicator PBS a software PBS archive add on CMM for SAP R 3 Archive Indicator Document Display You can see from the last column if the displayed order is in the PBS archive add on or in the SAP database In the first case the last col umn contains the symbol Otherwise the column is empty Diagram 10 therefore shows not only data from the database but also data from the PBS archive By moving the cursor to a document and pressing the left mouse key twice you branch off into the transaction Display purchase requisi tions PBS ME53 2 6 Transaction Vendor Purchasing PBS ME1L
9. PBS a software CMM the PBS archive add on for Purchasing Manual Part B Display and Evaluation Compatible with SAP R 3 Enterprise SAP Certified Powered by SAP NetWeaver January 01 2009 PBS archive add on CMM for SAP R 3 Display and Evaluation 2 1999 2009 PBS Software GmbH Schwanheimer Strasse 144a D 64625 Bensheim Germany Phone 49 6251 174 0 SAPA Fax 49 6251 174 174 A rain email info pbs software com Internet www pbs software com PBS archive add ons is a registered trademark of PBS Software GmbH Bensheim SAP R 3 mySAP ERP SAP NetWeaver ABAP are registered trademarks of SAP AG Walldorf Baden Acrobat Reader is a registered trademark of Adobe Systems Incorporated PBS a software PBS archive add on CMM for SAP R 3 Display and Evaluation 3 Introduction to the PBS ILM Concept Information Lifecycle Management Information Lifecycle Management ILM means the administration of information related to the time when it is used taking into account its total costs and compliance A conclu sive efficient ILM concept must as a result control data growth manage retention rules and also ensure compliant data storage Furthermore an easy access to archived data is decisive and for example its transfer during internal and external audits PBS ILM Concept PBS software provides existing SAP customers extensive solutions to put into practice the requirements tha
10. R3007 0503 1988 6020740 GALER Exainboard Hells Bots 3002 0503 1988 6020740 Riise 3002 6503 1988 6020746 R1141 Jai Parten ehe e m OCHS GAT DAT eE NE j Riar o gt FXU PESHSCxm es RE _ o A Jagal RIIAI a RIIT RIIAT RIIN RIN R1112 R1221 R1221 R1131 R1131 CE IC R131 R100010 CURE R100010 RIJ R100010 Rita R100010 RIII RIII Rit Rit R1141 R1141 R1141 R1141 RE Dms Ny 6 Agron S SOOM 4M o A S 5 5 ia ae SS FS Sra Diagram 20 Data selection via the MEPO query of infoset PBS MEPO and transfer to Microsoft Excel PBS a software
11. add on For this purpose function module PBS SELECT_INTO_TABLE respectively 3 x SELECT_PBS_INTO_TABLE is used accessing the PBS archive add on and returning in an internal table the data records of the requested table For more details please see the manual PBS Conversion Tool PBS a software PBS archive add on CMM for SAP R 3 4 SAP Queries Display and Evaluation 32 The PBS archive add on CMM includes pre configured Queries which are dis played with their respective user group infoset and logical database in table 2 User Group Infoset Query Log database PBS ME PBS MEPO MEPO PBS MEPOLDB PBS MEBANF MEBANF PBS BAM Table 2 Pre configured SAP Queries These queries easily allow the selection of archived purchase orders and archived purchase requisitions via the SAP transaction SQ01 Furthermore they enable the display via the SAP List Viewer and the transport of the resulting list to a Microsoft Excel sheet see Diagram 20 The example illustrates that archived purchase or ders are also displayed with the PBS archive indicator transferred to the resulting Excel sheet PBS a software ET and that the indicator is PBS archive add on CMM for SAP R 3 Display and Evaluation 33 hasing d Purchasing documents Rit R000 iR CI iF 0020740 RIN R3002 050319900 j 0020740 RIJ Hammor 20 oz framing R3002 05031008 0020740 CEA l asintbai Professionar
12. ax amount 6 00 00 dummy amp 501 321 3443 E 4 Text Paymt terms Due immediately Baseline date 26 04 2000 Bank acct 8282828376 Company Code R300 IDES Retail INC US Los Angeles PNC fin Fun Fo utc ut Tac cae T J EE SS EN E E 1 i a GE 2 Es Ee S E t Diagram 15 Invoice document displayed with transaction PBS MIR4 2 8 Transaction Display Account Main tenance Document Since SAP R 3 release 4 6C the transaction PBS MR11SHOW is a new component of the PBS archive add on CMM This transaction al lows the display of account maintenance documents from archive and from database PBS MR11SHOW PBS a software PBS archive add on CMM for SAP R 3 Display and Evaluation 25 Price Comparison List Comparison values Reference quotation C Mean value quotation C Minimum value quotation Percentage basis Max no quotations per page Price computations C Include discounts Include delivery costs LI Determine effective price Diagram 18 shows the initial screen of transaction PBS MR11SHOW Display Cancei Account Maintenance Document amp amp Follow on Documents Acctmaint document D 2008 Diagram 16 Initial screen of transaction PBS MR11SHOW PBSc software PBS archive add on CMM for SAP R 3 Display and Evaluation 26 List Diagram 19 shows an account maintenance document from the ar chive displ
13. ayed with transaction PBS MR11SHOW With button Pur chase Order you can branch to transaction PBS ME23N el s 08 C66 CHR ania AD Os Display Cancel Account Maintenance Document amp Purchase Order G lt p Follow onDocuments 38 Reverse amp F7 SB B BH oe G Bi Document number 5105603811 2000 Archive Company code R300 IDES Retail INC US Currency USD 4500009332 10 82 08 2000 Meyer Hardware Inc R100011 R301 Basketball Professional CAR 1 4500009332 10 GR IR clearing 185 29 992 20 Diagram 17 List output of transaction PBS MR11SHOW PBS a software PBS archive add on CMM for SAP R 3 Display and Evaluation 27 2 9 Transaction Price Comparison List Since PBS R 3 release 4 6C the transaction PBS ME49 is a new component of the PBS archive add on CMM This transaction allows the comparison of Quotations in a Purchasing organization from ar chive and from database Diagram 18 shows the initial screen of transaction PBS ME49 Price Comparison List 600000001 6008000016 ue Comparison values Reference quotation C Mean value quotation L Minimum value quotation Percentage basis Max no quotations per page Price computations Include discounts _ Include delivery costs LI Determine effective price Diagram 188 Initial screen of transaction PBS ME49 PBSc software PBS archive add on CMM for SAP R 3 Display and Evaluation
14. d by performing data archiving Thus time is saved for the data backup PBS a software PBS archive add on CMM for SAP R 3 Display and Evaluation 5 Table of Contents 1 Introduction 6 2 Display Transactions 7 2 1 Overview 7 2 2 Transaction Material Purchase Orders 11 2 3 Transaction display Purchase Order 13 2 4 Printing of Documents from the PBS archive add on 15 2 5 Transaction Purchase Requisition regarding Account Assignment 17 2 6 Transaction Vendor Purchasing Info Records 20 2 7 Transaction Invoice Documents 22 2 8 Transaction Display Account Maintenance Document 24 2 9 Transaction Price Comparison List 24 3 Adjustment of Customer Reports 31 3 1 Logical Databases 31 3 2 Access via Conversion Tool 31 4 SAP Queries 32 PBS a software PBS archive add on CMM for SAP R 3 Display and Evaluation 6 1 Introduction The PBS archive add ons are constructed in modular form and cover the applica tion modules Fl SD MM CO etc with a special program package for exactly this application You can easily see from the name which PBS archive add on belongs to which SAP module CFI CSD CMM CCO etc All PBS archive add ons have in common that they can be easily installed in the SAP R 3 system via the SAP trans port utilities tp and SAINT For installation details of the PBS archive add ons please see the specific installation manual manual part A This administration manual was
15. de City 12001 Berlin Country DE Germany Telephone 06894 55501 0 Extension Fax 06894755501 100 f Baen ferent ale in ____Betneiaascrinenseh Bsinetimeschinentenh __t Palettierer Doppelschweimaschine Diagram 5 PBS ME23N document overview Extension 2 4 Printing of Documents from the PBS archive add on PBS ME9F There are two possibilities to print purchasing documents from your PBS archive add on CMM On the one hand you can export your document via the transaction PBS ME9F to a printer On the other hand you can start directly the main report PBS RMO6ENDR_ALV of the transaction PBS ME9F You use this report to print documents of the PBS archive add on CMM For this purpose please enter the document number of the purchasing document you want to print Diagram 6 shows the input mask of the report The following screens show an example for the print preview of a document PBS a software PBS archive add on CMM for SAP R 3 Display and Evaluation 16 Message Output O aes Bi ica al LW 11 07 2000 09 01 35 3 D020740 LPO1 R300 LU 11 67 2000 09 01 37 3 D020740 LPAI R300 LW 11 87 2008 09 01 39 3 0820748 LPO1 LW 11 07 2000 09 01 41 3 D020740 LPO1 ee ee es is _ LP81 NEU DE 111 LF 13 07 2000 14 18 42 FISCHER Fae PE oe ces A Jon at ey ae a Ok OF ayn Pe a eee NEU EN 1096 LF 24 07 2000 12 12 43 3 GROENEVELD LPO1 Diagram 7 Tran
16. e transactions without special training Please see Table 1 for the names of the archive transactions The transactions can be called by indicating the PBS transaction code or integrated in the menu Purchasing see chapter 1 1 PBS a software PBS archive add on CMM for SAP R 3 Display and Evaluation 9 Not only in the single displays PBS ME23 PBS ME33 PBS ME33K PBS ME33L but also in the list displays the documents from the PBS archive add on CMM are marked with the symbol Please keep in mind that in contrast to the SAP original the printing transactions PBS ME9A PBS ME9E PBS ME9F PBS ME9K and PBS ME9L cannot be used to make updates on the database table NAST The printout can be made with or without consideration of the message status In the mode without consideration of the message status it is especially possible to print also SAP R 2 documents mi grated to the PBS archive add on CMM You do not have to know the names of the transactions as all PBS transactions can be called via the menu PBS a software PBS archive add on CMM for SAP R 3 Display and Evaluation 10 C Favorites 2 3 SAP menu gt C Office gt O Logistics gt J Accounting gt C Human Resources gt 4 Information Systems gt 4 Tools 2 3 PBS archive add ons gt O Accounting 2 Logistics 2 i Materials management lt 3 Purchasing 2 3 PBS archive add on CMM 2 amp List display 2 J Document number
17. on f Simulation vendor 1000 C E B BERLIN 101 100 casing 101 5300000143 i Subcontracti 001 10 Days OM PGTI Condition 15 00 DEM 1 PC Net Pur order 15 68 DEM 1 PC 4500000037 00010 40 1100 40 W clear 220 235 e27 MIG Ca 5300000031 W Standard 001 5 Days 8 PC Condition 1 00 DEM 100 PC Net 5300000137 Standard 001 5 Days 8 PC Condition 2 00 DEM 100 PC Net 5300000125 Standard 003 5 Days 8 KG Condition 10 00 DEM 1 KG Net Diagram 12 List of transaction PBS ME1L PBS a software Display and Evaluation 21 x 31 12 9999 28 11 1994 x eis ER Pe x 17 11 1994 x z x 16 11 1994 PBS archive add on CMM for SAP R 3 Display and Evaluation 22 2 Transaction Invoice Documents The transaction PBS CMM13 displays invoice documents residing in archive as well as in database PBS CMM13 Diagram 13 shows the request screen of transaction PBS CMM13 Fast display invoice documents e Q i Q Diagram 13 Initial screen of transaction PBS CMM13 Select data source The data source can be selected with the parameter 1 DB Archive 2 DB and 3 Archive Then the resulting list contains data either from database or from archive or from both data sources which corre sponds to the entered selection criteria document number posting date vendor purchase number or material List Diagram 14 shows a list of invoice documents originated by transac tion PBS CMM13 Via double click you can b
18. ranch to transaction PBS MIR4 whose functionality is similar to the SAP transaction MIR4 PBS a software PBS archive add on CMM for SAP R 3 Display and Evaluation 23 Fast display invoice documents Document display 08 09 2003 Fast display invoice documents Belnr FyearBA BuDat User RefBelnr Bkrs Waers vendor No amp 5105611268 1998 RE 05 03 1998 D020740 R300 USD R3002 if 5105611269 1998 RE 05 03 1998 DO20740 R300 USD R3003 p 5105611270 1998 RE 05 03 1998 ECKERS 1000 DEM 1101 I 5105611271 1998 RE 05 03 1998 D020740 R300 USD R3000 I 5105611272 1998 RE 05 03 1998 D020740 R300 USD R3000 i 5105611273 1998 RE 05 03 1998 D020740 R300 USD R3002 ia 5105611274 1998 RE 02 02 1998 ECKERS 1000 DEM 1103 B 5105603810 2000 RE 03 08 2000 HAMED R300 USD R3002 5105603811 2000 RE 03 08 2000 HAMED R300 USD R3002 a 5105603812 2000 RE 03 08 2000 HAMED R300 USD R3002 E Diagram 14 Transaction PBS CMM13 list PBS MIR4 Diagram 15 displays an archived invoice document using transaction PBS MIR4 PBS a software PBS archive add on CMM for SAP R 3 Display and Evaluation 24 j EC Ee a Display invoice Document 5105603812 2000 Show PO structure Follow on documents Transacton nore 5105003812 2000 Basic data Payment Details Contacts i i l Meyer Hardware Inc Invoice date 03 08 2000 Reference PO Box 26268 Posting Date 03 08 2000 HOT SPRINGS 56272 Amount 15 611 80 USD Calculate tax UNITED STATES T
19. saction PBS ME9F output PBS a software PBS archive add on CMM for SAP R 3 Display and Evaluation 17 Print Preview of LP01 Page 00001 of 00001 Stock transport order DC R300 17632 Desert Road PO number date Los Angeles CA 98711 4500009275 07 11 2000 Contact person Telephone Retail Standard US Your vendor number with us Please deliver to GM Store R310 1 Wills Street San Francisco CA 94124 Currency USD Item Material Description Order qty Unit Price per unit Net value 00010 R100027 Meyer s goulash soup 4 573 piece s Int Article No EAN UPC 2050000001086 Item completely delivered Diagram 8 Purchase order print preview 2 5 Transaction Purchase Requisition regarding Account Assignment In this section we discuss the example of the archive transaction PBS ME5K displaying the purchase requisitions for the different ac count assignments The transaction PBS ME5A purchase requisi tions regarding purchase requisition number respectively requisition note number is analogue with regard to display and handling PBS a software PBS archive add on CMM for SAP R 3 Display and Evaluation 18 PBS ME5K Diagram 9 shows the request screen of the transaction PBS ME5K List Display of Purchase Requisitions ofa ol e ob ie i 7 el elelelslslelelslsls az _s ss 1 DB Archive 2 DB 3sArchive 1 EE ES eel E Scope oflist A a EE aes
20. t were described above for a stringent and successful ILM concept PBS is considered as an expert for complex integrated data accesses to archived and database data and meanwhile also to data that is located on decommissioned SAP sys tems In addition to classical SAP data archiving SAP Bl specific nearline storage is also supported PBS archive add ons PBS archive add ons always rely on SAP archiving having been carried out successfully This is the basis for a permanently high performing SAP system In principle you can in deed retain posted documents in the SAP database for a very long time due to a large database capacity Depending on the document volume this may result however in massive performance losses and sooner or later heavily increasing operation costs The daily backup becomes difficult for large data stocks for example A convenient display and evaluation of archived transaction data as the SAP user is used to for database data can often only be carried out in a very restricted manner us ing SAP standard means depending on the application module This is particularly the case for large archive data stocks The PBS archive add ons can be used here They can be provided for nearly all SAP modules and release levels and start with a C for Com plete in their description For example PBS archive add on CCOPA for the SAP module COPA PBS a software PBS archive add on CMM for SAP R 3 Display and Evalua
21. tion 4 Using the PBS archive add ons you can quickly and easily access your archived data even after data archiving during your day to day business The unrestricted data access is realized by an intelligent indexing concept It extends the SAP archive infrastructure components and integrates itself optimally with SAP archiving Archive data that has been indexed can still be provided after a release upgrade immediately without restrictions and without migration effort The PBS archive index is stored in sequential files of the SAP file system in the same way as the SAP archive data Afterwards you can access the archive data online via the familiar transactions The SAP user can display the data from the SAP database and the archive data simultaneously via the PBS archive add on index For the user it seems as though the archived data is still in the SAP database The deep integration of the PBS transactions also enables direct navigation to subse quent and previous documents both within the indexed SAP module as well as to linked documents from other SAP modules This applies not only for resident but also without restrictions for archived data The benefit for the user increases the more PBS archive add ons are used The potential benefits of the ILM concept raises substantially if you take into account the savings that result from the SAP mirror systems There are usually at least two of them meaning that the saved disk storage can be triple
22. tion PBS ME23N is used for detailed purchase order display An example is shown in Diagram 4 Archive Indicator In addition to the original transaction ME23N the PBS transaction contains a field marked with A in the first line If the current purchase order is read from archive this field contains an otherwise it is empty PBS a software PBS archive add on CMM for SAP R 3 Display and Evaluation 14 lB Framework order 4500004870 Created by ECKERS re a l B e E E SIEEN t10 B ro Service al ar Ale Ml Fe O G2 a2 2 io G B a Poa sos feur cy Diagram 4 Display of an archived purchase order Document Overview Diagram 5 illustrates that the PBS transaction shows purchase orders from database as well as archived purchase orders The archived or ders are again marked by a following asterisk PBS a software PBS archive add on CMM for SAP R 3 Display and Evaluation 15 Standard PO 4500006374 Created by KUERSTEN Document overview off Printpreview Messages H Help Personal setting 1000 C E 8 BERLIN Communication a Standard PO Z 4500006374 Delivervinvoice Conditions Address Partne Street House number Kolping Str 15 Purch Doc lt 4600004869 lt 4500004869 4500004870 4500004870 4500004871 4500004871 4500004872 4500004873 4500004874 4500004874 Postal co
23. tware PBS archive add on CMM for SAP R 3 Display and Evaluation 12 Select Data Source The transaction PBS ME2M can display data from the archive and the SAP database To select the data source please use the parameter 1 Arch Database 2 Db database 3 Arch archive By entering the corresponding number 1 2 or 3 Vendor orders are displayed ei ther from the R 3 database the archive or both data sources For ex ample if you search for all operations you should qualify this parame ter with 3 as you can thus save database accesses to the SAP files and reduce the general load on the system List If all delimitations have been entered correctly the system provides a list displaying the requested order regarding the material Diagram 3 shows such a list Purchasing Documents for Material amp Print Preview PO history Changes Delivery schedule Services 4500004870 FO SRY 1 ABC Dienstleistungs GmbH O07 02 03 1998 00010 Buro Service 007 x BU 1000 1 AU 500 000 00 DEM 1 AU Stil to be delivered O au 0 00 DEM 0 00 Still to be invoiced 1 AU 499 500 00 DEM 99 90 4500004872 FO SRY 1 ABC Dienstleistungs GmbH 001 03 03 1998 00010 Rahmenbestellung f r Dienstleistungen Oo D U 1000 1 au 150 000 00 DEM 1 AU Still to be delivered 8 00 DEM 0 00 Still to be invoiced 525 00 DEM 100 00 4500004879 FO 1101 ABC Dienstleistungs GmbH 007 05 03 1998 00010 Miete f r Kopierger te Oo D K 1000 1 AU 1 075 00 DEM 1 AU Still to
24. which have been transferred into the PBS archive add on see manual B Version 2 0 provides the following display transactions reading not only documents from the operative tables of the SAP system but also documents from the PBS archive PBS 3 X PBS 4 X Enterprise SAP Transaction description PBS CMM13 Fast access invoice documents PBS ME13 ME13 Display Purchasing Info Record PBS ME1L ME1L Purchasing Info Record via vendor PBS ME1M ME1M Purchasing Info Record via material PBS ME1W ME1W Purch Info Record via mat group ZE23 PBS ME23 ME23 Display Purchase Order PBS ME23N ME23N Display Purchase Order from 4 6B PBS ME2B ME2B Purchasing Documents per Purchase Order from 4 6C PBS ME3B ME3B Purchasing Documents per Outline agreements from 4 6C PBS ME4B ME4B Purchasing Documents per Request for quotation from 4 6C PBS ME2C ME2C Purchase Order by Material Group ZE2K PBS ME2K ME2K Purch Orders by Acc Assignment ZE2L PBS ME2L ME2L Purchase Order by Vendor ZE2M PBS ME2M ME2M Purchase Order by Material ZE2N PBS ME2N ME2N Purchase order by PO Number ZE33 PBS ME33 ME33 Display Outline Agreement ZE33K PBS ME33K ME33K Display Contract PBS a software PBS archive add on CMM for SAP R 3 Display and Evaluation 8 PBS ME33L ME33L Display Scheduling Agreement PBS ME3C ME3C
25. written to make construction and administration of the PBS archive add on CMM as easy as possible At first data archiving with transaction SARA is discussed the second topic is the PBS index construction from the SAP archive files The modular user manual of each PBS archive add on is composed of partial manuals Part A Installation Part B Administration Archive Construction and Maintenance Part C Application Programs Transactions Part D Migration Support R 2 gt R 3 if available There are additional manuals for the PBS utilities Conversion Tool Archive Browser Translation Tool Should you have questions regarding the installation of the PBS archive add ons or if you have problems when installing the software please call directly the Service Hotline of PBS Software GmbH Phone 49 6251 174110 Fax 49 6251 174 174 email hotline pbs software com Release Compatibility The PBS archive add on CMM discussed in this manual runs with the basis pro grams of SAP AG D 69190 Walldorf Baden R 3 system R 3 Enterprise PBS a software PBS archive add on CMM for SAP R 3 Display and Evaluation 7 2 Display Transactions 2 1 Overview The archive add on CMM provides the user in the online operation with purchasing documents which have been removed from the R 3 database by the document re organization with transaction SARA In the same way migrated R 2 documents can be displayed as well
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