Instructions for Institutions
Contents
1. 14 If Institute sets Left the Course as Y then existing attendance records will not be editable 16 The institute should navigate to View of All Student Attendance Details and click on Export option from menu button Fig 21 17 Institute shall Export the list of approved students in Excel file using M enu button print this list and distribute the same to all the departments concerned for entry of month wise percentage attendance and amount of scholarship to be disbursed against each student I l F J El Mew Query Run Query Refine Query About Record Record Count Create Bookmark Print Preview Print Columns Displayed Advanced Sort Import Export Apply List Save List Student ID alto alt ENTER Alt F Ctr Alk E Etr Shift 3 Ctrl Shift k Help M anual for PG Approval Process ee __ a cudent Details I CII Questionnaire Ei Sew Extension Approval All AQIS Applications Student Attendance Details iew of All Students Attendance encement of Classes Ctr Shift o First Name 1 149 6736609 MITHIL 1 1497 6736609 MITHIL 1 1497 673669 MITHIL 1 149 6736609 MITHIL 1 149 6736609 MITHIL 1 1497 6736609 MITHIL 1 149 6736609 MITHIL 4065619 Surname Family name GHARAT GHARAT GHARAT GHARAT GHARAT GHARAT GHARAT 1 6 2013 Fa Fig 21 Status Attendance verified Attendance verified Attendance v2. LP YU IRI aiei i PAMA Y 1 503166885 Mr VINAY MADHUSUDAN FULEKAR 1505921411 Mr TRUSHANK GIRISH DAND 0 63 68 1 505921413 Mr AMIT VISHWAS AHIREKAR 1 505921415 Mr VASHISHT NARENDER BANSAL 1 505921417 Mr SUMIT JAMSING BHAMARE 1 505921419 Mr ROHIT SOLOMAN BHOPALE 1 505921421 Mr SURYAJI VINAYAK BHOSALE 1 505921423 Mr UJWAL PRAKASHCHANDJI BHUTADA 1 505921425 Mr SAMEER MAHESH BIDAYE F OoOo O eee eee Help M anual for PG Approval Process Step I Verification and Approval of PG student details 11 The Institute log s into portal 12 Navigate to PG Student Verification Screen in Fig 5 13 Before any Student record is approved Date of Commencement of 1 Year PG Classes has to be set and verified using the Verify Date of Commencement of Classes button After clicking on the button the Date becomes read only and cannot be edited 14 All PG students of the institute who have updated and Submitted their details on AICTE web portal will be seen in this screen The status of the student record is changed to Verification Awaited by Institute after the student Submits details on the Web Portal In Query PG Students applet the user selects the approved course from the dropdown and clicks on GO button all student records for that particular course will be seen in PG Student Verification applet below 15 If user clicks on View All Students button all student records
3. Help M anual for PG Approval Process Table of Contents Steps to be followed for disbursement of PG Scholarships through direct cash transfer scheme 2 Step Verification and Approval of PG Student details cccccccscssccccccccessesceseeeeeeseesesseeeeeeeeeeeeeeeeeseeeeeeeennaaas 6 Step Il Institute has to select PG Student Attendance Details Tab ccccccssssssssssseeseeeeeeeeesesesseeeeeeeeeeaas 11 Step Ill Re Verification and Approval of PG Student detalls 0 ccccccccscsssseessseesssscteeeeeeeeeeeeeeseeeeeeseenenaas 21 Step IV Block Unblock SCUGEN GirsdcceraeniererrcnmenientenaecerenaniredrrcnMncloattanacercnersinnrcaaiiaseniauenenreds 23 Help M anual for PG Approval Process Steps to be followed for disbursement of PG Scholarships through direct cash transfer scheme Instructions for Institutions Student Details The institute log s in to the portal Navigate to Student Details View Click on the new button to create new student record To create new students for academic year 13 14 click on the New button To search for students of academic year 12 13 you can search in the existing Student Details view for the student as the record has been created in the previous year it J amp AICTE2 Case Student View v e Home Change Password as Student Details P CII Questionnaire V New Extension Approval All AQIS Applications a PG Student Attendance Details BZ Student Details Ap
4. erification Application Header Menu Verify Date of Commencement of Classes Application Number 1 14068819 Date of Commencement of Classes 4 6 2015 iz PG Student Verification Menu GO View All Students Select Course INFORMATION TEC Select Program ENGINEERING SND TEC PG Student Verificati o MEE Save i 10 Yerification Status erification Appro Student ID First Name Last Name Principal Dir Date of Birth Gender Verification awaited l 1784670773 TEST TEST w 6 a 2o12 Male Student Data Verified 12 8 2013 1 1784869531 TEST12083 TEST12083 Y giaz008 Female Student Data Verified Fiafz013 1 1784670753 TESTZ2 TESTZ2 Y 21 1 2013 Male Help M anual for PG Approval Process Fig 8 AICTE Case Student View om Home Change Password at Student Details CII Questionnaire ov New Extension Approval All AQIS Applications yi PG StudeNt erificatior j PG Student Yerification Application Header Menu Verify Date of Commencement of Classes Application Number 1 14068819 Date of Commencement of Classes 4 6 7013 E PG Student Verification Menu GO View All Students Select Course INFORMATION TECH E Select Program ENGINEERING AMO TEC Mee Mie Menu Mim 9 Save erification Status erification Appro Student ID First Name Last Name Principal Dir Date of Birth Gender Verification awaited l 1784670773 TEST TEST 6 3 2012 12 6 2013 1 1784669531 TEST12003 TEST12063
5. 2013 Menu Query Unblock Student Student Bloc Verification Statu Student ID First Name 1 2o0f2 Surname Family name 24 3 2014 1 2072615601 TEST_13MARCH TEST_13MARCH Data Entry Error Dis 1 2072690201 TEST_PG_MARCH TEST_PG_MARCH ENGINEERING AND TECHNOLOGY COMPUTER ENGINE GPAT an gt Oof0 ra Jv Trusted sites Protected Mode Off fg gt Q10 v
6. B Save 2 11 of 11 Verification Status Comments Verification Approval Date Student ID First Name Last Name Documents Verified Documents Verifi Date c Student Data Verified 1 1785316336 RIFD TESTS RIFD TESTS Document Not Approved by RIFD 2 9 2 Verification awaited 1 1786099725 TESTB TESTB Documents Not Verified 8 8 Student Data Verified 20 11 2013 1 1786290571 TEST1 TEST1 Document Not Approved by RIFD 1 8 Verification awaited 20 11 2013 1 1786290575 TEST2 TEST2 Documents Not Verified 3 1 Student Data Verified 19 11 2013 1 1786283861 11 11 Document Not Approved by RIFD 5 1 Student Data Verified 18 11 2013 1 1786211801 1 1 Document Not Approved by RIFD 5 1 fame G Jv Trusted sites Protected Mode Off fav Q15 6 Institute can then approve these students as done in the verification process in Step I 1 After the student is verified Status of the record changes to Student Data Verified by Institute and the records are visible in PG Student attendance screen 8 Institute can then click on approval for each month and set Principal director approval field to Approved All records are approved and status changes to Attendance Verified by Institute 9 These records are then available to the Consultant RIFD users for approval And the approval process is as given in Step Il Help M anual for PG Approval Process Step IV Block Unblock Student 1 Institute can Block a Student by selecting the appropriate
7. Details is available in AICTE Website gt Students gt Scholarships gt PG Scholarship GATE GPAT gt Help M anual for Student Import faculty Student Excel Sheet for Importing Student Details is available in AICTE Website gt Students gt Scholarships gt PG Scholarship GATE GPAT gt Format for importing student Data Help M anual for PG Approval Process 8 All student records of an institute that have been created by the Institute will be seen in this screen The students who have registered themselves on AICTE web portal amp updated their details and documents will also be visible 9 Institute can also add exam details of students along with the year of passing percentage of marks score and mode regular distance in Academic Details list applet below For entering exam details click on New button enter the details and click on Save button to save the record Exam field is mandatory if user does not enter exam details and clicks on Save an error message is displayed as shown in fig 3 Fig 3 AICTE2 Case Student View Home Change Password Student Details I CI Questionnaire V New Extension Approval All AQIS Applications F My Institute Application Screen CMAT Final Merit List K EST Request y a Student Details a Menu New Save Import Student Data 1 10 of 10 Year4 marks Year5 marks Mother s Name Fat Date of Birth Student Status Co
8. to be Cre Principal Directo Payment ID Amount Credited Date of Tra gt June 2013 Help M anual for PG Approval Process 6 If the Principal Director of the Institute enters Approved and clicks on Approval for Each Month button it will display following message as shown in Fig17 and Status of the attendance record changes to Attendance Verified by Institute All attendance records of all students of that Institute that are valid and have Principal Director set as Approved are approved and status changes to Attendance Verified by Institute Fig 17 o og I This amp to certify that all the documents aed data uploaded on portal are verified and to the best of ny knowledge they are in order for disbursement of PG Scholarship bo students Menu r Send Mal F r Approval Save Query Approval for Each Month Student ID First fame Sarname Family name Touret Date of Admissio Date of comi belt The Comrie AAOCATTECTURE ROLE 24 2013 0 06 2013 Students iedee records have been appreved By Principal and declarer g alee cepted SE Eure Aninda eied Amount te be Credited ix Daie of Transher Attendance Approval Date 2 07 2013 H Principal Director Approval LDF Dr Transaction Id ine Payieent ID O Payment Statue Money Transherred Fip Amt to be Cr Prinsipal Directs Payment ID Armeunt Credited Date af Tr attendance verified rel rahe Are 201 ix AOE Help M anual for PG App
9. 21417 Document Not 17 1 2014 2 11 1987 Documents Noi 24 10 1988 Document Veril 21 5 1987 22 10 2012 TEST92 Documents Noi 28 1 2014 6 8 2008 1 1784976981 Document Veril 1 8 2008 h 178621 1835 Data Entry Error Disapproved 18 11 2013 1 1786211869 Document Veril 8 9 1990 PG Student Attachment List Menu Query 1 20f2 Document Type Attachment Nam Size Bytes Type Modified gt Photo Copy of GATE VOC_NON_TECH 176 805 FILE 18 11 2013 01 01 27 PM Sortable An SM S and Email is sent to the HOI with the message Attendance record of student student _id StudentName for the month of month year has been disapproved kindly check the comments Help M anual for PG Approval Process 4 After the Student updates their details on the portal the status of the student record changes to Verification Awaited by Institute 5 These student records are now visible to the Institutes in PG Student Verification Screen PG Student Verification Tab as shown in Fig 23 Fig 23 AICTE Bringing e Governance to ensure transparency File Edit View Query Tools Help ae aa FH aq AICTE2 Case Student View LA tome change Password yf student Detaks Sno Shes See Application Header Menu v Verify Date of Commencement of Classes Application Number 1 14068819 Date of Commencement of 1st Year PG Classes 30 7 2013 Query PG Students Menu v GO View All Students Select Course COMPUTER ENGINEERIN CRU Menu
10. Password aw Student Details l CII Questionnaire New Extension Approval at PG Admin Pry PG Student Verification Details RIFD Screen SPRL s e uye tsssee ut eee ee re re TCC Menu Bi Approve Disapprove Save 1 10 of 10 Comments Verification Approval Date Y Student ID First Name Last Name Documents Verified Documents Verifi Date of Birth Gender kjdshfkjdsjfhjkdshf 1 1497803940 MAURYA Documents Not Verified 23 1 2014 21 3 1991 rt Not proved by RID 2 208 05 ais ee SEE Y re stteneverseaton v PG Student Verification PG Student Reverification gt 20 11 2013 1 1786290571 ent Not Approved by RIFD 1 8 2012 nan 19 11 2013 1 1786283861 ent Not Approved by RIFD 5 11 2003 ee eT sanso 18 11 2013 1 1786211853 Document Not Approved by RIFD 5 11 1998 m GUGGA UG PG Student Attachment List Menu Query 1 2of2 Document Type Attachment Name Size Bytes Type Modified gt Photo Copyof SBI Bank Passbook 12 13 407 753 FILE 15 1 2014 04 43 48 PM Photo Copy of GATE Score Card table_export 70 FILE 15 1 2014 04 43 36 PM um gt 4 gt Oofd javascript void 0 AF wv Trusted sites Protected Mode Off qv 125 Fig 11 AICTE Case Student View Home Change Password Pys Student Details CII Questionnaire w New Extensi Approval All AQIS Applications Poyi PG Student Yerificatior PG Student erification PG Student Verification Menu GO View All Students Siebel O O es A
11. Please take approval From Principal SBL E L 00151 Select Course INFORMATION TEC CH Select Program ENGINEERING AND TEC PG Student Verification Menu a ation Status erification Approy Student ID First Name Last Name Principal Dir Date of Birth Gender Student Data Verified 1 1497803882 ANURATH MANE Y 24 10 1988 Male Student Data Verified 1 1497603940 AMIT MAUR YS Y 21 3 1991 Male gt ve Student Data Verified 12 8 2013 1 17046569531 TEST1IZ0835 TEST12083 Y 5 6 2008 Female Student Data Verified 12 8 2013 1 1784670765 TESTSS TESTS5S Y 30 72012 Male Student Data verified 7 5 2015 1 1 7846707535 TEST22 TEST 2 Y 21 1 2013 Male Help M anual for PG Approval Process Attendance Screen Step II Institute has to select PG Student Attendance Details Tab 1 The institute navigates to PG Student Attendance Details screen All verified students with status Student Data Verified by Institute will be seen in this screen Here application number and date of commencement of classes are seen at institute level and are read only Fig 12 Fig 12 AICTE Case Student View Change Password a Student Details lt CII Questionnaire vw New Extension Approval All AQIS Applications a PG Student Attendance De Student Attendance Details view of All Students 4ttendar PG Student Attendance Details 1c Menu gt Number 1 14068819 F This is to certify that all the documents and data uploaded on portal
12. Student Details dI Questionnaire Application Header 1 10 of 10 Menu v Course Programme i Full Time Part Time 1 1404805763 COMPUTER ENGINEERING ENGINEERING AND TECHNOLOGY UNDER GRADUATE ist Shift 1 1404805773 COMPUTER ENGINEERING ENGINEERING AND TECHNOLOGY POST GRADUATE 1st Shift 1 1404805779 COMPUTER ENGINEERING ENGINEERING AND TECHNOLOGY UG 2nd Yr DIRECT 2nd Shift 1 1404805777 ELECTRONICS AND TELECOMMUNICATIONS ENGINEERING ENGINEERING AND TECHNOLOGY POST GRADUATE 2nd Shift 1 1404805767 ELECTRONICS AND TELECOMMUNICATIONS ENGINEERING ENGINEERING AND TECHNOLOGY UNDER GRADUATE ist Shift J 1 1404805765 ELECTRONICS ENGINEERING ENGINEERING AND TECHNOLOGY UNDER GRADUATE ist Shift 1 1494274935 ELECTRONICS ENGINEERING ENGINEERING AND TECHNOLOGY UG 2nd Yr DIRECT 2nd Shift 1 1404805775 INFORMATION TECHNOLOGY ENGINEERING AND TECHNOLOGY POST GRADUATE 2nd Shift SOLOMAN VINAYAK 9860334 PRAKASHCHANDJI 9049924 983357 GIRISH 2411124 1 1404805783 ELECTRONICS AND TELECOMMUNICATIONS ENGINEERING ENGINEERING AND TECHNOLOGY UG 2nd Yr DIRECT 2nd Shift 266607 7 Institutes can import student records in bulk by clicking on the button Import Student Data You need to save the Student Excel Sheet in D StudentExcel xls Update the StudentExcel xls file with all student records that have to be created and click on Import Student Data button This will create records in Student Details View User M anual for Importing Student
13. Y 5 6 2008 Female Student Data verified Fig 9 AICTE Bringing e Governance to ensure transparency File Edit View Query Tools Help oes agd Eg AICTE2 Case Student View Change Password at Student Details dI Questionnaire New Extension Approval os PG admin at PG Student Verification Details RIFD Screen at Email Response Test lat PG Student Verification 7 PG Student Verification PG Student Reverification Application Number 1 14068819 Date of Commencement of ist Year PG Classes 30 7 2013 Query PG Students Menu v GO View All Students m Select Program ENGINEERING AND TECHNOLC To e IM Approve disapprove save Louey nae Bank Beneficiary Code Bank Account Number Bank Branch Name Bank IFSC Code Bank Name Left the Course Left the Course Date Principal Dir Date of Admission of ist Year PG 32806728925 KALYAN EAST SHEETAL CO SBIN0015250 ANDHRA BANK v 28 1 2014 Y 20 7 2012 z 3 6 2013 243 sd ssss6666666 ALLA v 30 1 2014 N 8 8 2013 gt 657 jhk yyyy6666666 ADCB Y 6 9 2012 3654 fdg fifa ADCB Y 1 6 2012 328067289235 TRY 7711715555555 ALLA Y 2 8 2012 213 we aaa2222222 ADCB Y 3 10 2013 1 a gt fee G Jv Trusted sites Protected Mode Off fg vy Q15 v Help M anual for PG Approval Process Fig 10 AICTE Bringing e Governance to ensure transparency File Edit View Query Tools Help a2e ag EG AICTE2 Case Student View Change
14. aire New Extension Approval Py PG Admin at PG Student Verification Details RIFD S prs Email Respo est at PG Student Verification 7 PG Student Verification PG Student Reverification Application Header Menu Verify Date of Commencement of Classes lofi Application Number 1 14068819 Date of Commencement of ist Year PG Classes 30 7 2013 Query PG Students Menu GO View All Students Select Course COMPUTER ENGINEE Select Program ENGINEERING AND TECI CRM EE Menu ME Save 1 10 of 10 Bank Name Left the Course Left the Course Date gt 243 sd ssss6666666 ALLA N 8 8 2013 222 tr aqaq1234567 ADCB 13 11 2013 p 3654 fdg ffff4444444 ADCB Y 1 6 2012 234 dfg fdgs2222222 ADCB Y 10 11 2013 3254 def dddd2222222 ADCB Y 1 11 2013 121231241 qweq asdf1234567 ABHY Y 28 7 2013 Y 4 6 2013 Y 1 6 2013 v Y 18 6 2012 gt 0of0 Fai Jv Trusted sites Protected Mode Off fav 100 Help M anual for PG Approval Process 13 If Institute set Left the Course as Y in PG Student Verification then creation of attendance record for this student will be disabled in PG Student Attendance Fig 20 Fig 20 AICTE Bringing e Governance to ensure transparency File Edit View Query Tools Help ae ao AICTE2 Case Student View Change Password prvi Student Details 1 CII Questionnaire New Extension Approval yy PG Admin at PG Student Verification D
15. al Director column Fig 6 a The Student record is verified after clicking on Approve button for each student record if Principal Director is set to Y as shown in Fig 7 After Clicking on Approve Button user gets the message Student Data is Verified and status is changed to Student Data Verified by Institute Fig 8 If Principal Director is set to N status is changed to Verification Pending b The Student record is disapproved by clicking on Disapprove button for each student record as shown in Fig 9 After clicking on Disapprove button i If the Comments is blank an error message Please add Comments is displayed Fig 10 ii If the Comments have been entered user gets a message Student has been rejected and Student status is changed to Data Entry Error Disapproved SMS and Email with the message Your application for PG Scholarship is not processed due to data entry error corrections Please correct the data on the portal and follow the procedure as done before to submit the application Thereafter contact your institute representative for further verification is sent to the student 17 If institute has not set the approval for a student record i e the Principal Director Approval is not set to Y or N user gets following message after clicking on Approval button Fig 11 Help M anual for PG Approval Process Fig 6 AICTE Bringing e Governance t
16. are verified and tr best of my knowledge they are in order for disbursement of PG Scholarship to stud LC Xmmencement of Classes 4 6 2013 i Query PG Students a Menu GO View All Students Select Course COMPUTER ENGINEE E Select Program ENGINEERING AMD TEC PG Student Attendance Details Menu Save Query Approval For Each Month 1 10of 1 Student ID First Name Surname Family name Course Date of Admission Left The Course gt 1 14976736609 MITHIL GHARAT COMPUTER ENGINEERING fl2f2012 1 1497673671 SANE LIS SHARMA COMPUTER ENGINEERING 6fl2f2ol2 1 1497 749591 SNEHAL ANDHARE COMPUTER ENGINEERING 16 6 2012 1 1497603875 TUSHAR GHUDE COMPUTER ENGINEERING fl2f2012 1 1497RN547F ARHTSHFE CHAWA COMPLITFR FMGINFFR THG Aiai Y Help M anual for PG Approval Process 2 In Query PG Students applet the user selects the approved course from the dropdown and clicks on GO button all student records for that particular course will be seen in PG Student Attendance Details applet Fig 13 Fig 13 AICTE Case Student View Change Password a Student Details lt CII Questionnaire vv New Extension Approval All AQIS Applications a PG Student Attendance De Student Attendance Details view of All Students Attendar PG Student Attendance Details 7 ic Menu Application Number 1 14068819 F This is to certify that all the documents and data uploaded on portal are verified and tr best of my knowledge they are i
17. erified Attendance verified Attendance verified Attendance verified Attendance verified Attendance Appr Year 2012 2012 2012 e012 2012 2012 2013 Month July August September October November December January I student Attendance Deti lof 1 10 of 10 Amount to b Principal Dir Payment ID A 8000 angi 8000 8000 angi 8000 8000 fa gt Help M anual for PG Approval Process Step III Re Verification and Approval of PG student details If the Attendance record is disapproved by any of the RIFD or Account users the status of the Student record is set as Data Entry Error Disapproved and the Status of the attendance record is set to Position of RIFD or Account User Disapproved and Principal Director against the attendance record is set to Not Approved Principal Director is editable for the attendance record with status Position of RIFD or Account User Disapproved These records are visible to the Institute in PG Student Verification Screen PG Student Re verification Tab as shown in Fig 22 Fig 22 ae flag 3 me naire New Extension Approval Pyy PG Admin at PG Student Verification Details RIFD S 1 14068819 Date of Commencement of ist Year PG Classes 30 7 2013 GO View All Students Select Course COMPUTER ENGI Rares lem Menu v im Verification Appr Student ID Documents Documents Date of Birth Gender 1 5059
18. etails RIFD Screen A PG Student Attendance Details 7 Student Attendance Details View of All Students Attendance Details rH a4 gt Student Data Verified 1 1497803921 AWAB FAKIH ELECTRONICS amp TELE COMMUNICATION Documents Noi 18 6 2012 yE Student Data Verified 1 1497803940 AMIT MAURYA ELECTRONICS amp TELE COMMUNICATION Documents Not 23 1 2014 20 7 2012 Student Data Verified 1 1784677901 SNEHA PANDEY COMPUTER ENGINEERING Documents Not 4 6 2013 N Student Data Verified 1 1784773222 TEST 06 TEST 06 COMPUTER ENGINEERING Document Verif DEMO7844HY 9 7 2013 Student Data Verified 1 1784876614 TEST 12084 TEST 12084 INFORMATION TECHNOLOGY Documents Not 12 5 2013 N Student Data Verified 1 1784888181 TEST 13081 TEST 13081 ELECTRONICS AND TELECOMMUNICATIO Document Verit 47387 2 10 2012 N Student Data Verified 1 1784888 186 TEST 13082 TEST 13082 INFORMATION TECHNOLOGY Documents Not 17 1 2014 1 6 2012 N a Student Data Verified 1 1784926931 THELMA PINTO MASTERS IN MANAGEMENT STUDIES Documents Not 1 6 2013 N Student Data V gigac 1 1784976974 TEST91 TEST91 COMPUTER ENGINEERING Documents Not 4 6 2013 N 1 1786211831 2 2 COMPUTER ENGINEERING Documents Not 1 11 2013 Ny Sy j i PG Student Attendance and Payment Details Menu No Records Status Attendance Approval Date Month Year Attendance Id CPSMS Amount t Principal Director Approval CPSMS Transact CPSMS Amount C CPSMS P 4 gt 0of0 F V Trusted sites Protected Mode Off fay Q10
19. for all the courses for that institute are seen in PG Student Verification applet below Fig 5 AICTE Bringing e Governance to ensure transparency File Edit View Query Tools Help Sa Wi aE Student Verification y AICTE2 Case Student View Change Password New Extension Approval 13 14 Admin Screen New College Application Extension Approval bn Student Details Security Deposit Payment Admin PR Student Varifiratinn PG Shident Rewerifiratinn Application Header lof Menu Verify Date of Commencement of Classes Application Number 1 1348261706 Date of Comm ent of ist PG Classes 1 7 2013 t OTAN AE tof Menu GO View All Students Select Course ADVANCED COMMUN Select Program ENGINEERING AND TECI PG Student Verification Menu Save Query 1 2of2 Verification Statu Comments Verification Ap Student ID First Name Last Name Date of Birth Gender Program Course Level Email Addres GATE GPAT gt Student Data Verifie 30 10 2013 1 1954275921 RAKESH TEST 1 10 1986 Female ENGINEERING AND ADVANCED COMMUI POST GRADUA a gmail com rrrr Verification awaited 28 10 2013 1 1872655237 VTESTFIRST VTESTLAST 1 8 2008 Male ENGINEERING AND ADVANCED COMMUI POST GRADUA abc ac or 3ewr Help M anual for PG Approval Process 16 After verification of list of students and the attachments by the Institute the Principal Director shall set appropriate status by selecting Y or N in Princip
20. n order for disbursement of PG Scholarship to stud Date of Commey ement of Classes 4 6 2013 i Select Course COMPUTER ENGINEE EH lt a Select Program ENGINEERING AMO TEC PG Student Attendance Details Menu Save Query Appr al For Each Month 1 10of 1 Student ID First Name Surname Family name Course Date of Admission Left The Course gt 1 14976736609 MITHIL GHARAT COMPUTER ENGINEERING fl2f2012 1 1497673671 SANE LS SHARMA COMPUTER ENGINEERING 6flzf2ol2 1 1497 749591 SMEHAL ANDHARE COMPUTER ENGINEERING 16 6 2012 1 1497603875 TUSHAR GHUDE COMPUTER ENGINEERING fl2f2012 1 1497RNS47A ARHTSHFE CHAWA COMPLITFR FMGINFFR THG Allein Y AICTE Case Student View Help M anual for PG Approval Process 3 In Query PG Students applet if user clicks on View All Students button all students records for all the courses for that institute are seen in applet PG Student Attendance Details Fig 14 Fig 14 Change Password at Student Details gE CII Questionnaire T Mew Extension Approval All AQIS Applications al PG Student Attendance Det Student Attendance Details view of All Students Attendant PG Student Attendance Details 7 lof Menu TEFA i 7 This is to certify that all the documents and data uploaded on portal are verified and to E pees M best of my knowledge they are in order for disbursement of PG Scholarship to studer Date of Commencement of C Bses 4 6 2013 fe Query PG Students i
21. o ensure transparency File Edit View Query Tools Help me ag aq AICTE2 Case Student View Change Password Pry Student Details CII Questionnaire New Extension Approval Pry PG Admin at PG Student Verification Details RIFD Screen prs Email Response Test prs PG Student Verification 7 PG Student Verification PG Student Reverification A Application Header Menu 7 Verify Date of Commencement of Classes Application Number 1 14068819 Date of Commencement of 1st Year PG Classes 30 7 2013 Query PG Students Menu GO View All Students m Select Course COMPUTER ENGINEE Select Program ENGINEERING AND TECI PG Student Verification Menu Save 1 10 of 10 Bank Account Number Bank Branch Name Bank IFSC Code Bank Name Left the Course Left the Course Date Principal Dir O bf Admission of ist Year PG 32806728925 KALYAN EAST SHEETAL CON SBINO015250 ANDHRA BANK up 28 1 2014 b12 2 13 243 sd ssss6666666 ALLA v 30 1 2014 N a gt C E S E A S 3654 fdg fFFF4444444 ADCB Y 1 6 2012 328067289235 TRY TTTTS555555 ALLA Y 2 8 2012 213 we aaaa2222222 ADCB Y 3 10 2013 3465 gfh ssss2222222 ADCB Y 3 10 2013 2222 ds ssss2222222 AUCB Y 6 9 2013 gt Oofd Done i Jv Trusted sites Protected Mode Off fg y 100 vw Fig 7 AICTE Case Student View Change Password u Student Details l CII Questionnaire New Extension Approval All AQIS Applications Pry PG Student erificatior PG Student
22. of Menu GO View All Students Select Course COMPUTER ENGINEE E Select Programe ENGINEERING AMD TEC PG Student Attendance Details Menu Save Query Appro l For Each Month 1 10 of 10 Student ID First Name Surname Family name Course Date of Admission Left The Course gt 1 505921417 SUMIT BHAMARE MASTERS IN MANAGEMENT STUDIES 4 6 2013 1 505971419 ROHIT BHOPALE MASTERS IN MANAGEMENT STUDIES 3 6 2013 1 149767S669 MITHIL GHARAT COMPUTER ENGINEERING 6f l2f2ol2 1 149767S671 SAMKUSU SHARMA COMPUTER ENGINEERING 6 12 2012 Help M anual for PG Approval Process 4 To create new attendance record for a student click on New button and select month from list and the year is auto populated Validations are as below Date of Admission of the student amp Date of commencement of classes of the Institute is compared Scholarship fees for the first month are calculated according to the later date No of days college attended 8000 30 31 days based on the month Fees for months after the first month are Rs 8000 Creation of Attendance records for the student is allowed from the month amp year in the later date after comparing Date of Admission and Date of commencement of classes If attendance records are created for earlier months it gives an error message and does not allow record creation Fig 15 Fig 15 File Edit View Query Tools Help Mr Y 4 4 AICTE2 l Bail Vie H
23. ome Change Pass rd New Extension ApprovalK 11 12 New Extension Approval 12 13 College Admin Screen PG Student Attendance Details 7 Student Attendance Details View of All Stidents Attendance Details n iofi gt New Save Status Amount to be Credited Date of Transfer Attendance Approval Date Principal Director Approval ha Transaction Id Payment ID E Payment Status Money Transferred Amount Credited PG Student Attendance and Payment Details Menu v 1 10f1 Attendance Approval Date Amount to be Cre Principal Directo Payment ID Amount Credited Date of Trza Help M anual for PG Approval Process 5 For Approving the Student records The Principal Director of the Institute can enter Approved Thereafter the institute shall click on Approval for each Month so that approval is granted for that month as shown in Fig 16 Fig 16 E File Edit View Query Tools Help AICTE2 fe Student View Home change Password New Extension Approval 1i 12 New Extension Approval 12 13 College PG Student Attendance Details Student Attendance Details View of All Students Attendance Details E bose E Menu Status Amount to be Credited Date of Transfer Attendance Approval Date E Principal Director Approval Payment ID Amount Credited PG Student Attendance and Payment Details Menu 1 1o0f1 Status Attendance Approval Date Month Year Amount
24. plication Number 1 14068819 Menu New Delete Save Import Student Data 1 10 of 11 Record Created C Student ID Title First Name Middle Name Last Name Year1 marks Year2 marks 19 03 2011 1 503166841 NIKHIL ARJUN WANVE gt 23 03 2011 1 505921411 i TRUSHANK GIRISH DAND 23 03 2011 1 505921413 AMIT VISHWAS AHIREKAR a 2 i Fig 1 23 03 2011 1 505921415 i vVASHISHT NARENDER BANSAL 23 03 2011 1 505921417 SUMIT JAMSING BHAMARE 23 03 2011 1 505921419 ROHIT SOLOMAN BHOPALE 23 03 2011 1 505921421 SURYAJI VINAYAK BHOSALE 23 03 2011 1 505921423 UJWAL PRAKASHCHANDJI BHUTADA 1 505921425 SAMEER MAHESH BIDAYE Menu New Delete Save 1 4o0f4 Exam Enter If Any Othe Marks Mode Regular Di Year Of Passing gt 10th sasa 12 asf Diploma ASH 14 1990 5 In Student Details view the fields that are mandatory are First Name Last Name Title Father s Name M other s Name Student Status Date of Birth Date of Joining Course Programme Permanent Address Line 1 Home District of the student Home state of the student Help M anual for PG Approval Process 6 The Institute can select the approved course from the list applet and its corresponding programme level shift full time part time and course id get populated automatically Kindly select course with level POST GRADUATE any other level course will not be verified Fig 2 AICTE2 Case Student View e Home Change Password Pry
25. roval Process If the Principal Director of the Institute enters Not Approved and clicks on Approval for Each Month button Fig 18 the Status of the attendance records changes to Attendance pending Fig 18 PG Student Atieadance Details benii Query Results Appalti Bunmniber 558 120 Suphneded cn portal are vewtied acd to bha This is to Qrtahy that all the documents ad best of my lonowledge they arg in order for distharremant ol Pu Schelershie be studente Send Mail For Approval awe query First Mame Surmane Faenihy name Course Date of Admistio Date of come Left The Course I 7 i BRAS BCTURE ROG Perper Bl 3 g Ja 023 Fi par Mt Ea na 204 13 3 ian cok a PEH D Hudi bere ioni he Eben pppn ti bey Prep pred 2306 20 313 A dei ler wer tr cae ie Menu Hew Save a Stature Attendance peering nmeount bo be Credited III Date of Transen E Attendance Approral Date Ho Principal Director Approwak Hat ipprova Transaction Id Hentie J Payment Ie O Payment Statua Honey Translerred Wear Poe npuni Credited PG Student Attendance and Payment Details menu Amat to be Cr Principal Direto Payment Ii Amount Credited Date of Tre 7 As per above Message once institute click on the Approval for each Month system will approve all student s attendance record that are approved by Principal Director Hence first query on all records and set the status as App
26. roved Not Approved and then click on button Approval for Each Month as clicking on this button will approve all attendance records for all students that have the field Principal Director Approval set as Approved The records that have field Principal Director Approval set as Not Approved will not be approved and the Status will be set to Attendance Pending 8 Message also displays count of attendance record of the students that are approved Help M anual for PG Approval Process 9 SMS and Email is sent to the Head of Institute HOI every time HOI clicks on Approval for each Month Button HO will get SMS as Attendance of count of approved student students has been approved for month year for PG Scholarship Disbursement 10 All Student Attendance record approved by institute will be visible to Head Office 11 Institute shall repeat above entire process for every month for both verification and Attendance 12 Institute will set Left the Course as Y and the Left the Course Date is set with the current date in PG Student Verification screen if the student has left the course after the creation of attendance record attendance records for this student will be disabled Fig 19 AICTE Bringing e Governance to ensure transparency File Edit Q Tools Help aai H aq AICTE2 Case Student View Change Password prs Student Details gE CII Questionn
27. student record and clicking on the BlockStudent Button Student Blocked is set to Y and the student record is not visible in PG Student Verification and PG Student Attendance details Screen Fig 24 Block Students are visible in Student Details Screen Fig 24 AICTE Bringing e Governance to ensure transparency File Edit View uery Tools Help J G amp G jonnaire New Extension Approval Pry Email Response Test My Institute Application Screen i CMAT Final Merit List a Block Unblock Student Application Header Menu v Student Bloc Verification Statu Student ID First Name Surname Family name Date of Birth Gender Data Entry Error Dis 1 2072690201 TEST_PG_MARCH TEST_PG_MARCH 4 3 2009 a gt ooo f v R 100 v Done J Trusted sites Protected Mode Off Help M anual for PG Approval Process 2 Institute can Unblock a Student by selecting the appropriate student record and clicking on the Unblock Student Button Student Blocked is set to N and the student is visible in PG Student Verification and PG Student Attendance details Screen Fig 25 Fig 25 Cx i HM stitute Application Screen CMAT Final Merit List prvi Block Unblock Student xtension Approval al Email Response Test My In Application Header Menu 7 Application Number 1 14068319 Date of Commencement of ist Year PG Classes 4 6
28. urse Id Program Course DAIVSHALA 2 5 1991 1 1404805769 ENGINEERING AND BIOME 24 15 12 1987 1 1404805773 ENGINEERING AND COMPL 23 9 1990 ENGINEERING AND INFORI 22 5 1984 MANAGEMENT MASTE 10 5 1986 MANAGEMENT MASTE 2 11 1987 MANAGEMENT MASTE SOLOMAN 26660745 Male 28 1 1988 MANAGEMENT MASTE VINAYAK 9860333410 Male 16 7 1988 MANAGEMENT MASTE PRAKASHCHANDIJI 9049926999 Male 5 1 1987 MANAGEMENT MASTE z MAHESH 9870427099 Male 18 8 1986 MANAGEMENT MASIE GT e An me z vent BBR MM delete save 1 5af5 Exam Enter If Any Othe Marks Mode Regular D Year Of Passing iv gt 10th sasa 12 asf Help M anual for PG Approval Process 10 The Institute can upload attachments in the Attachments view as shown in fig 4 a Utilization certificate for the last grant released b Receipt and Payment account statement c Indemnity Bond duly signed by the Head of the Institute Fig 4 nn e CSisSCSC SS ag ee AICTE Case Student View aa Home Change Password a Student Details Questionnaire i New Extension Approval 5 My Institute Application Screen CMAT Final Merit List ey Studant Nataile Application Header Menu Application Number 1 14068319 Student Details Kiira anes Pena BI ren seve J npr stent ata Student ID Title First Name Middle Name Last Name Year1 marks Year marks Year3 marks Yeard marks Year5 1 10 of 10
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