student employees & university assistants
Contents
1. 8 00pm On the Thursday in the middle of the pay period every two weeks the system becomes unavailable at 2 00pm instead of 8 00pm After an employee enters their hours into Core CT the department supervisor must wait until the following day in order to approve the time sheet This is necessary in order for an overnight batch process to run in Core CT Set a recurring reminder on your Outlook calendar for every other Thursday payday to submit your timesheet Add the Core CT login page to your favorites on your web browser 26 Page Core CT Documentation and Website All information regarding Core CT including a direct website link to login 1s located on the Human Resources Department website at the below link http www wcsu edu hr Once you are logged into the Human Resources Department website click on the following option Core CT Self Service Questions If you have any questions or concerns regarding using Core CT please feel free to contact Ms Lisa Lengel Assistant Director of Human Resources Benefits Administration Ms Lengel is located on the first floor of University Hall in the Human Resources Department Her e mail address is lengell wcsu edu and her office phone number is 203 837 8666 27 Page2. SICK A Sick 1 00 sP A Sick Appt Eel t gt Reported Time Status gt Reported Time Summary e You will then notice a Saved message appearing in the upper right hand corner of the screen This will flash across the screen for a few seconds and then disappear e Ifyou click on the triangle next to the Reported Time Status line you will then be brought to the following screen 14 Page From Friday 04 05 2013 to Thursday 04 18 2013 Timesheet Overrides e bi Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu 415 4 6 4 7 418 4 9 4 10 4 11 4 12 4 13 4 14 4 15 4 16 4147 4 18 2 00 2 00 2 00 4 00 SFAM 9 SICK sP Q O ti El 1 Submit v Reported Time Status Date Reported Status Total TRC Comments 04 05 2013 04 08 2013 04 09 2013 04 10 2013 04 11 2013 04 15 2013 Submitted Submitted Submitted Submitted Submitted Submitted Submitted 2 00 REG 3 00 SICK 2 00 REG 2 00 REG 1 00 SP 4 00 REG 2 00 SFAM 04 17 2013 gt Reported Time Summary e You now will see each day listed that you entered time for along with a reported status code of Submitted This means that you have submitted your hours worked along with your accrued leave time to your supervisor and there is nothing further for you to do Please be aware that your supervisor will not be able to access or approve your biweekly timesheet until the following da
3. 4 00 You will notice that there is an additional row of empty boxes located under the row of SP pay that you just entered In the new row go to the empty box located under Wed 4 17 and enter 2 and then go to the Time Reporting Code box in the same row and enter SFAM which stands for Sick Family Once doing so your biweekly timesheet will looks as follows From Friday 04 05 2013 to Thursday 04 18 2013 Timesheet Overrides Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Total Time 415 416 4 7 418 4 9 4 10 4 11 4 12 4 13 4144 445 446 447 4118 Boers e Porting Code 2 00 200 2 00 4 00 10 00 REG Aa SICK s a SFAM a 13 Page e Atthispointyou have successfully added all of your work hours and accrued leave time for the pay period thus all you need to do is to click on the Submit button After doing so your timesheet will look as follows Employee ID 123456 Saved o Title SUFedWorkStudy Empl Record 0 View By Week Reported Hours Previous Period Next Period Date 04 05 2013 BI Scheduled Hours Next Job Reported time on or after 04 05 2013 is for a future period From Friday 04 05 2013 to Thursday 04 18 2013 Timesheet Overrides Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Total 415 416 AIT 418 419 440 4141 4442 4443 4444 4145 446 447 4118 Hours a Description 2 00 2 00 4 00 10 00 REG 2 Regular 2 00 SFAM 2 SickFamily 3 00
4. allow you to see the hours that you listed for a specific time reporting code during a one 1 week timeframe In order to see a different week change the start date as indicated by the green arrow above 24 Page Logging Out of Core CT e You can log out of Core CT by clicking on the Sign Out button on the top right hand side of the screen as noted by the green arrow below Home Worklist Add to My Links Sign out 25 Page Important Items All employees must submit their timesheet s in Core CT by 8 00pm on the Sunday following the last day of the pay period For example if the pay period is Friday March 8 2013 Thursday March 21 2013 then your timesheet s must be submitted by 8 00pm on Sunday March 24 2013 Department supervisors must approve all timesheet s in Core CT by 8 00pm on the Monday following the last day of the pay period For example if the pay period is Friday March 8 2013 Thursday March 21 2013 then your timesheet s must be approved by your department supervisor s by 8 00pm on Monday March 25 2013 If for some reason an employee s timesheet is not processed according to the above timeframes then they will receive their paycheck in the following paycheck cycle or in the paycheck cycle when the above timeframes are met Core CT is only available for employees and department supervisors to use during the following time periods Monday Sunday 4 00am
5. instead 18 Page In order to correct this click on the sign at the far left hand side of the row that contains SICK This is noted by the green arrow above You will then receive the below confirmation message Timesheet Delete Confirmation Are you sure you wantto delete reported time Row 2 Yes Delete No Do Not Delete e Click on the Yes Delete option e Your timesheet will now look as follows Employee ID 123456 Job Title SUFedWorkStudy Empl Record 0 1 Instructions View By Week Reported Hours Previous Period Next Period Date 04 05 2013 E 4 Scheduled Hours i Next Job Fi om Friday 04 05 2013 to Thursday 04 18 2013 imesheet Overrides Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Total bama PE EEIE 415 416 AIT 418 499 440 444 4112 49443 4494 4115 446 447 AB PA p Hours Code 3 00 4 00 1 00 1 50 9 50 REG Regular Submit You will now notice that the line containing the 2 50 hours of SICK time is no longer visible Click on the sign at the far left hand side of the row containing the REG hours as noted by the green arrow above e Your timesheet will now look as follows 19 Page Employee ID 123456 Job Title SUFedWorkStudy Empl Record 0 View By Week Reported Hours Previous Period Next Period Date 04 05 2013 AY Scheduled Hours Next Job From Friday 04 05 2013 to Thursday 04 18 2013 Timesheet Overrides Fri S
6. 3 8 25 23AM 02 22 2013 8 25 23AM 0212212013 8 25 23AM User ID SpiridonC SpiridonC SpiridonC SpiridonC SpiridonC SpiridonC SpiridonC SpiridonC 23 Page Reviewing a One Week Summary of a Submitted Timesheet e Click on Payable Time Summary as indicated by the green arrow below ram State of Connecticut Favorites Main Menu rw v Core CT Help Personal Information Time and Labor Personal Information E Time and Labor Review and update your personal information HA Report and approve time E Personal Information Summary E Timesheet i Home and Mailing Address i Approve Time i Phone Numbers FE Payable Time Summary i Email Addresses E Payable Time Detail i Emergency Contacts IE Name Change Payroll View details of you i Ethnic Groups A E3 Payroll fs My System Profile Review current and prior paychecks P Set up personal preferences such as email and language preferences password E View Paycheck Information and forgot my password hints i My System Profile i Change My Password juu 5 e You will now be brought to the following screen Payable Time Summary Duncan Donut Employee ID 123456 Job Title SUFedWorkStudy Empl Record 0 Start Date 04 05 2013 BI ny Previous Week Next Week End Date 04 11 2013 Payable Time From 04 05 2013 To 04 11 2013 Time Reporting Description Type Total Quantity Code REG Regular Hours 6 00 e This screen will
7. Main Menu gt Self Service gt Time and Labor gt Timesheet My HR Core CT Help Timesheet Job Title SUFedWorkStudy Empl Record 0 1 Instructions View By Week Reported Hours Previous Period Next Period Date 04105 2013 EJ Scheduled Hours Next Job Populate Time From Schedule Information Reported time on or after 04 05 2013 is for a future period From Friday 04 05 2013 to Thursday 04 18 2013 usa Overrides vy Fri Sat Sun Mon Tue Wed Thu i Mon Tue Wed Thu Total kuuga 415 416 AIT 418 419 4410 4 14 4144 445 446 447 4 48 Hours SS ng a e Please be aware that if you currently work more than one 1 job with WCSU you will see the below screen first Report Time Timesheet Duncan Donut EAS Find I rst El 4 2 0f2 Empl A o PE Job Description Department Description 0 SUFedWorkStudy Western CSU sUFedWorkStudy Western CSU 4 Page e In this case you must first select the correct job before you will be brought to the two 2 week time period where you will enter your hours worked In order to select your job double click on the correct job title under the Job Description as noted by the green arrow above Please be aware that in most cases you will have the same Job Description in all of your options however they will each have a unigue Empl Record which is indicated by the green arrow in the above screen print The Empl Record is unigue to the department w
8. ange up to thirty one days gt Payable Status Filter Payable Time Overview Time Reporting Elements Task Reporting Elements Cost and Approval Time Reporting Code Quantity TRC Type Taskgroup Date Payable Status 103 11 2013 Distributed REG 2 50 Hours CSU7800G 03 13 2013 Distributed REG 2 50 Hours CSU7800G 03 18 2013 Distributed REG 2 50 Hours CSU7800G 03 19 2013 Distributed REG 2 00 Hours CSU7800G 03 20 2013 Distributed REG 2 50 Hours CSU7800G e As you will see all of the dates that you have submitted time for appear above In order to see the status of your submitted time you need to refer to the Payable Status column In this column you will see one of the specific statuses which are defined below Payable Status Definition Needs Approval Your supervisor has not approved your timesheet yet Approved Your supervisor has approved your timesheet Sent to Payroll Your approved timesheet has been sent to payroll for processing Taken by Payroll Your approved timesheet will be used to calculate your paycheck Distributed Your paycheck has been generated e Ifyou click on the icon noted by the green arrow above and scroll to the right you will be able to see the date and time your hours were approved as well as the User ID of the approver Below is what this screen will look like 22 Page Approved at 0212212013 8 25 23AM 02 22 2013 8 25 23AM 0212212013 8 25 23AM 0212212013 8 25 23AM 02 22 2013 8 25 23AM 021221201
9. at Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Total bass ERR ae ae 418 419 440 441 4442 49443 444 4145 446 447 4148 Hours rns ng 9 50 REG Regular ey e Now go and enter the 2 50 hours on the new line for Mon 4 8 and then enter SFAM in the Time Reporting Code box and then click on the Submit button Your timesheet will now look as follows Timesheet Duncan Donut Employee ID 123456 Ob Title UFedworkstudy Empl Record 0 View By Week Reported Hours Previous Period Next Period Date 04 05 2013 i Scheduled Hours Next Job From Friday 04 05 2013 to Thursday 04 18 2013 Timesheet Overrides 2 Time Fri Sat Sun Mon Tue Wed Thu Fri Mon Tue Wed Thu Total Miri Description 415 416 AIT 418 419 440 4 44 4 12 4414 445 446 447 418 Hours pa ng i 3 00 4 00 1 00 1 50 9 50 REG Regular 2 50 SFAM Q SickFamily Suami 20 Page Reviewing the Detailed Status of a Submitted Timesheet e Click on Payable Time Detail as indicated by the green arrow below ram State of Connecticut Favorites Main Menu Core CT Help Personal Information Time and Labor Personal Information BYT Time and Labor Review and update your personal information Report and approve time E Personal Information Summary j Timesheet i Home and Mailing Address i Approve Time j Phone Numbers E Payable Time Summary j Email Addresses E Payable Time Detail E Emergency Contacts i Na
10. ay 04 05 2013 to Thursday 04 18 2013 Timesheet Overrides Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Totas 19 415 416 AIT 418 419 410 4 44 4442 49443 444 4145 446 447 4ng Hours oe Description 4 00 2 00 1 50 3 00 10 50 REG 9 Regular Submit gt Reported Time Status e In the empty box under Time Reporting Code enter REG If you are employed with WCSU as a non resident alien then you will need to enter REG19 for the Time Reporting Code Please be aware that you are setup with the ability to only enter REG or REG19 for your Time Reporting Code thus if you enter one and you receive an error message then enter the other code and it should work fine e After doing this you should then click on the Submit button Please be aware that you can submit your hours on a daily basis and do not have to wait until the end of the pay period to submit them all at once e You will then notice a Saved message appearing in the upper right hand corner of the screen This will flash across the screen for a few seconds and then disappear e You will also note that under the Total Hours column you will see that 10 50 defaulted in This represents the total number of hours that you submitted for the biweekly time period e Ifyou click on the triangle next to the Reported Time Status line you will then be brought to the following screen 6 Page Job Title SUFedWorkStud
11. hat once you enter a comment it cannot be deleted thus make sure to only enter appropriate comments if entering any at all e Once you have completed entering your comment click on the Save button e After clicking OK on the warning message you will be brought to the following screen From Friday 04 05 2013 to Thursday 04 18 2013 am Overrides Fri Sat Sun Mon Tue Wed Thu 4 5 4 6 AIT 418 4 9 4 10 4 11 Mon Tue Total 4 15 4 16 Hours c Time Reporting Description ode 2 00 2 00 4 00 10 00 REG QA Regular 2 00 SFAM SickFamily 3 00 SICK 4 Sick Eel Eel Eel 1 00 SP Sick Appt Reported Time Status Date Reported Status 041051201 3 Submitted 04 08 2013 Submitted 04 09 2013 Submitted 04 10 2013 Submitted 041 1 2013 Submitted 04 15 2013 Submitted 04 17 2013 Submitted Total TRC 2 00 REG 3 00 SICK 2 00 REG 2 00 REG 1 00 SP 4 00 REG 2 00 SFAM Comments gt Mn gt Reported Time Summary 16 Page e As you will see in the above screen print inside the comment bubble for 4 8 2013 there are now some lines This means that comments have been entered for that specific date e If you would like to enter any comments for any other days follow the same procedure as above e Ifyou click the triangle next to Reported Time Status again it will now hide this information e Now click on the triangle next to the Reported Time Summary line and you w
12. here you work which you would have received in an email from a member of the Human Resources Department with the correct Empl Record when you began your employment If you are not certain which Empl Record matches up to each department do not proceed instead contact Sarah Davin in the Human Resources Department at 203 837 8661 or via email at davins wcsu edu for the correct match up Please be aware that if you enter your hours on the incorrect Empl Record you may be paid incorrectly or worse you may not be paid at all e You will then be brought to the above screen which contains the two 2 week pay period e In this scenario let s say that you worked the following hours on the following dates e 4hours on Fri 4 5 e 2hours on Tue 4 9 e 1 5 hours on Fri 4 12 e 3 hours on Wed 4 17 Please be aware that you can only enter your hours in increments of 25 as follows e 25 15 minutes e 50 30 minutes e 75 45 minutes e Now go to the empty boxes under each of these dates and enter the hours worked as noted in the below screen print 5 Page anm State of Connecticut Favorites Main Menu gt Self Service gt Time and Labor gt Timesheet My HR Core CT Help Timesheet OD Tie UFedWorkstudy Empl Record 0 View By Week Reported Hours Previous Period Next Period Date 04 05 2013 E qo Scheduled Hours Next Job Reported time on or after 04 05 2013 is for a future period From Frid
13. ill be brought to the following screen Timesheet Overrides Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Total kae SAS A 415 416 AIT 418 419 440 4144 4442 49443 O 4144 4145 446 447 4118 Hours pea g 20200 2001 KI 4 00 TT 10 00 REG 9 Regular 0 gt 2 00 SFAM 2 SickFamily 3 00 SICK A Sick 1 00 SP 4 Sick Appt m 4 Submit gt Reported Time Status Reported Time Summary Week 1 Week 2 4 5 4 11 4 12 4 18 Total Reported Hours DD 16 0 10 00 6 00 Category Total Hours e Please note the Total Hours noted above is 16 00 This number should equal the number of hours that you worked for the two 2 week pay period e Also please note that there a column titled Week 1 which lists 10 00 hours and Week 2 which lists 6 00 hours These columns represent the number of hours that you worked in each respective week of the pay period e Ifyou click the triangle next to Reported Time Summary again it will now hide this information e At this point there is nothing further that you need to do and you can log out of Core CT by clicking on the Sign Out button on the top right hand side of the screen as noted by the green arrow below Home Worklist Add to My Links Sign out 17 Page Removing Hours That Were Entered Incorrectly e Click on the Timesheet as noted by the green arrow below ram State of Co
14. in order to add the next accrued leave time In order to do so click on the sign next to the beginning of the timesheet as indicated by the green arrow above e Once doing so your biweekly timesheet will look as follows 11 Page From Friday 04 05 2013 to Ihursday 04 18 2013 Timesheet Overrides Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Total e Reporting 4 5 4 6 4 7 418 419 4110 4111 4112 4 13 4 14 4 15 4 16 4 17 Hours Code 2 00 200 2 00 4 00 10 00 REG Submit e You will notice that there is an additional row of empty boxes located under the row of REG pay that you just entered e In the new row go to the empty box located under Mon 4 8 and enter 3 and then go to the Time Reporting Code box in the same row and enter SICK which stands for Sick Employee Illness Once doing so your biweekly timesheet will looks as follows From Friday 04 05 2013 to Thursday 04 18 2013 NA Overrides Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Totai P Reporting 4 5 4 6 4 7 4 8 4 9 4 10 4 11 4 12 4 13 4 14 4 15 4 16 4 17 4 18 Hours Code 2 00 2 00 4 00 10 00 REG 4 SICK Submit e Now you need to add another row to the timesheet in order to add the next accrued leave time In order to do so click on the sign next to the beginning of the timesheet as indicated by the green arrow above e Once doing so your biweekly timesheet will look as follows From Friday 04 05 2013 to Th
15. ion and forgot my password hints i My System Profile i Change My Password You will now be brought to the following screen 10 Page ape State of Connecticut Favorites Main Menu gt Self Service gt Time and Labor gt Timesheet My HR Core CT Help Job Title SUFedWorkStudy Empl Record 0 View By Week Reported Hours Previous Period Next Period Date 04 05 2013 8 Scheduled Hours Next Job Populate Time From Schedule Information Reported time on or after 04 05 2013 is for a future period From Friday 04 05 2013 to Thursday 04 18 2013 Timesheet Overrides Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Totai me 45 46 47 48 49 440 491 442 443 494 445 446 447 8 418 Hours saad i a e Below we are going to be entering a timesheet for an employee with the following time worked used 1 10 hours of regular pay 2 3 hours of sick leave 3 1 hours of sick medical appointment 4 2 hours of sick family From Friday 04 05 2013 to Thursday 04 18 2013 Timesheet Overrides Time Reporting Code Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Total 4 5 4 6 AIT 418 4 9 4 10 4 11 4 12 4 13 4 14 4 15 4 16 4147 4118 Hours 200 200 2 00 4 00 10 00 REG 9 Submit e First enter the 10 hours that you worked during the pay period Once you have done so enter REG for the Time Reporting Code e Now you need to add another row to the timesheet
16. me Change Payroll E View details of you i Ethnic Grou EJ Payroll My System Profile Review current and prior paychecks Set up personal preferences such as email and language preferences password T View Paycheck Information and forgot my password hints FE My System Profile i Change My Password You will now be brought to the following screen Employee ID 123456 Empl Record O Start Date 03 08 2013 End Date 03 21 2013 i GetRows nextJob Payable Statuses to view can be controlled from the expandable Payable Status Filter section Use the Refresh button to refresh the display Time detail can be displayed for a date range up to thirty one days gt Payable Status Filter Payable Time 1570 Time Reporting Elements Task Reporting Elements Cost and Approval gt e In the boxes above indicated by the green arrows enter the starting date and end date of the pay period that you would like to check the status of your submitted time for e Click on the Get Rows button as indicated by the green arrow above e You will then be brought to the following screen 21 Page Payable Time Detail Job Title SUFedWorkStudy Empl Record 0 Start Date 03 08 2013 End Date 03 21 2013 EJ GetRows Next Job Payable Statuses to view can be controlled from the expandable Payable Status Filter section Use the Refresh button to refresh the display Time detail can be displayed for a date r
17. nnecticut Favorites Main Menu v r Core CT Help Personal Information Time and Labor Personal Information 141 Time and Labor Review and update your personal information i Report and approve time i Personal Information Summary j Timesheet i Home and Mailing Address i Approve Time E Phone Numbers T Payable Time Summary i Email Addresses E Payable Time Detail i Emergency Contacts i Name Change Payroll View details of you i Ethnic Grou a Payroll My System Profile Review current and prior paychecks Set up personal preferences such as email and language preferences password T View Paycheck Information and forgot my password hints FE My System Profile i Change My Password e You will then be brought to the following screen Timesheet Duncan Donut Employee ID Job Title SUFedWorkStudy Empl Record 123456 0 View By Week Reported Hours Previous Period Next Period Date 04 05 2013 B Scheduled Hours Next Job From f riday 04 05 2013 to Thursday 04 18 2013 Times eet Overrides Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Total hi AS eee 415 416 AIT 418 419 440 441 442 42443 4444 445 4116 4447 4118 Hours oo g p 4 00 4 00 II 1 50 9 50 REG Regular 250 sick Q Sick e In this example let s say that you entered 2 50 hours of Sick SICK leave on Mon 4 8 however you should have entered it as 2 50 hours of Sick Family SFAM
18. r password the first time you login you will need to enter the first four 4 letters of your last name all in uppercase along with the last four 4 digits of your social security number When logging in for the first time you will be prompted to change your password and to setup a password recovery Instructions on doing this are included in the supplement at the end of this manual e Once you have successfully logged into Core CT you will be brought to the following screen ranm State of Connecticut Favorites Main Menu wr wr My HR Core CT Help Personal Information Personal Information Review and update your personal information Personal Information Summary Home and Mailing Address Phone Numbers Email Addresses Emergency Contacts Name Change Ethnic Groups My System Profile Set up personal preferences such as email and language preferences password and forgot my password hints j My System Profile i Change My Password Time and Labor ge Time and Labor EQ Report and approve time j Timesheet E Payable Time Summary E Payable Time Detail Payroll E3 Payroll Review current and prior paychecks E View Paycheck Information 3 Page Entering Your Biweekly Timesheet Regular Hours Only e Click on the Timesheet as indicated by the green arrow above e Once clicking on this you will be brought to the following screen ram State of Connecticut Favorites
19. ther counseling for physical or psychological injury or disability gt To obtain services from a victim services organization gt To relocate due to such family violence or sexual assault gt To participate in any civil or criminal proceedings related to or resulting from such family violence or sexual assault Time Reporting Code SP This covers using paid sick leave for the employee for his or her own gt Preventative medical care ex doctor or dental appointments 9 Page Time Reporting Code SFAM This covers using paid sick leave for a child s or spouse s gt Illness injury or health condition gt The medical diagnosis care or treatment of a mental or physical illness injury or health condition gt Preventative medical care e Click on the Timesheet as indicated by the green arrow below ram State of Connecticut Favorites Main Menu Yv v Time and Labor Personal Information EF Time and Labor Review and update your personal information Report and approve time F Personal Information Summary F Timesheet i Home and Mailing Address i Approve Time j Phone Numbers E Payable Time Summary E Email Addresses j Payable Time Detail i Emergency Contacts i Name Change Payroll View details of you i Ethnic Grou s vea System Profile Review current and prior paychecks Set up personal preferences such as email and language preferences password E View Paycheck Informat
20. ue aa END USER MANUAL Core C Self Service STUDENT EMPLOYEES amp UNIVERSITY ASSISTANTS WESTERN CONNECTICUT STATE UNIVERSITY Index Topic Page e What is Core CT Self Service 2 Logging into Core CT 2 Entering Your Biweekly Timesheet Regular Hours Only 4 e Entering Sick Leave on Your Biweekly Timesheet in Addition to 9 Regular Pay e Removing Hours That Were Entered Incorrectly 18 e Reviewing the Detailed Status of a Submitted Timesheet 21 e Reviewing a One Week Summary of a Submitted Timesheet 24 e Logging Out of Core CT 25 e Important Items 26 e Core CT Documentation and Website 2 e Questions 21 1 Page What is Core CT Self Service Core CT is the State of Connecticut s Payroll System that contains a module self service that will allow employees to enter their biweekly time sheet electronically Employees can access Core CT via the internet on any desktop computer laptop and also via an iPad Once an employee enters their time sheet following the completion of the pay period their hours will then be submitted to their department supervisor for their electronic approval Once the time sheet has been approved by the supervisor it authorizes a paycheck to be produced for the employee via Core CT Logging into Core CT Core CT is accessed by going to the following website address http www core ct state ct us You will then be brought to the following website Tov State of Connectic
21. ught to the following screen 7 Page Job Title SUFedWorkStudy Empl Record n Reported Hours Previous Period Next Period View By Week Date 04 05 2013 EJ Scheduled Hours Next Job Reported time on or after 04 05 2013 is for a future period From Friday 04 05 2013 to Thursday 04 18 2013 Timesheet Overrides EEE A Time Fri Sat Sun Mon Tue Wed Thu Fri Sat Mon Tue Wed Thu Total ar 415 416 4 7 4 8 4 9 4 10 4 11 4 12 4 13 4 14 4 15 4 16 4117 4118 Hours oe 4 00 2 00 10 50 REG lt gt Reported Time Status Reported Time Summary Cat Total Hours Week 2 egory 4112 4148 Total Reported Hours 10 50 4 50 e Please note the Total Hours noted above is 10 50 This number should equal the number of hours that you worked for the two 2 week pay period e Also please note that there a column titled Week 1 which lists 6 00 hours and Week 2 which lists 4 50 hours These columns represent the number of hours that you worked in each respective week of the pay period e Ifyou click the triangle next to Reported Time Summary again it will now hide this information 8 Page Entering Sick Leave on Your Biweekly Timesheet in Addition to Regular Pay Effective January 1 2012 Public Act 11 52 was passed which extends certain paid sick leave benefits to employees who are deemed service workers Per the Connecticut Department of Labor they have deemed that Student Emplo
22. ursday 04 18 2013 Timesheet Overrides E s A Time Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Total tasa 4 5 4 6 4 7 4 8 4 9 4 10 4 11 4 12 4 13 4 14 4 15 4 16 4117 4 18 Hours pos 9 2 00 2 00 4 00 10 00 REG SICK e You will notice that there is an additional row of empty boxes located under the row of SICK pay that you just entered e In the new row go to the empty box located under Thu 4 11 and enter 1 and then go to the Time Reporting Code box in the same row and enter SP which stands for Sick Medical Dental Eye Appt Once doing so your biweekly timesheet will looks as follows 12 Page From Friday 04 05 2013 to Thursday 04 18 2013 Timesheet Overrides EP Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Total Time 4145 446 447 4 18 Hours Reporting Code 10 00 REG amp 4 5 4 6 4 7 4 8 4 9 4 10 4 11 4 12 4 13 4 14 2 00 2 00 4 00 SICK SP QE Now you need to add another row to the timesheet in order to add the next accrued leave time In order to do so click on the sign next to the beginning of the timesheet as indicated by the green arrow above Once doing so your biweekly timesheet will look as follows From Friday 04 05 2013 to Thursday 04 18 2013 Timesheet Overrides Fri Sat Sun Mon Tue Wed Thu Fri Sat Mon Tue Wed Thu Totai 19 415 416 AIT 418 419 410 4141 442 4 43 4145 4146 447 418 Hours RePortin Code 10 00 REG 2 00 2 00 2 00
23. ut EI Search Core HRMS FINANCIALS REPORTING SYSTEM State of Connecticut Core CT a About Us Help Contact LOGIN SELF SERVICE Welcome to the Core CT Website Welcome to the home page for Core CT Connecticut state government s integrated human resources payroll and financial system Based on your role use the links to the left to navigate to pages designed for you News Core CT has upgraded its HRMS EPM and Portal software from PeopleSoft 8 9 to PeopleSoft 9 1 The Financials software is currently being upgraded to version 9 1 with Go Live scheduled for March 2013 More information about this upgrade can be found in the 9 1 Upgrade link on the left NETERX NS How to Help Sandy Hook Click on the login option in the upper left hand corner and you will then be brought to the following login page 2 Page Core 0P User ID Password f Sionin Forgot your password Hours of ration Monday Friday 6 00am 7 00pm HRMS Confirm Thursday 6 00am 2 00pm Saturday 6 00am 4 00pm Once you have accessed this screen you need to enter your User ID and Password and click the Sign In button Your User ID is your six 6 digit State of Connecticut employee number 1f you do not know this number you can find it on your recent pay stub advice of deposit slip or you can obtain it by contacting Ms Sarah Davin in the Human Resources Department at 203 837 8661 or via email at davins wesu edu For you
24. y This is due to the fact that the system has to process the hours during an overnight process e Also please note that the column titled TRC stands for Time Reporting Code In this column you will see the various TRC s that you have entered REG SICK SP amp SFAM for the pay period along with their respective hours listed in the Total column e You will also note that there is a column titled Comments This is not a required column to complete however it will allow you to enter comments for your supervisor to see regarding any of the hours entered on your timesheet In order to enter comments for a specific day double click on the comment bubble next to the respect date you would like to enter a comment for After doing so you will be brought to the following screen 15 Page Job Title SUFedWorkStudy Empl ID 123456 Empl Record 0 Date TRC Quantity Combo Code 04 08 2013 SICK 3 000000 Operatorid DateTime Created Source 04 03 2013 1 119843 4 05PM Time Reporting Comment was home sick with the flu on this day C Resource Data Activity ID Type Category SubCat arr Personalize Find View All E First 1 of1 Last e As you can see in the comment box I entered the following I was sick at home with the flu on this day Again you are not reguired to enter any comments but it is a nice location to do so if necessary However please be aware t
25. y Empl Record 0 View By Week Reported Hours Previous Period Next Period Date 04 05 2013 B 4 Scheduled Hours Next Job Reported time on or after 04 05 2013 is for a future period From Friday 04 05 2013 to Thursday 04 18 2013 Timesheet Overrides A z Time Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Total 45 46 AIT 48 49 410 441 442 443 4944 445 446 447 4n Hours ee a 4 00 2 00 1 50 3 00 10 50 REG 2 Regular Submit Reported Time Status Date Reported Status Total TRC Comments 04 05 2013 Submitted 4 00 REG 104109 2013 Submitted 2 00 REG 04 12 2013 Submitted 1 50 REG 04 17 2013 Submitted 3 00 REG gt Reported Time Summary e You now will see each day listed that you entered time for along with a reported status code of Submitted This means that you have submitted your hours worked to your supervisor and there is nothing further for you to do Please be aware that your supervisor will not be able to access or approve your hours worked until the following day This is due to the fact that the system has to process the hours during an overnight process e Also please note that the column titled TRC stands for Time Reporting Code and for everyday it lists REG which stands for regular pay e Ifyou click the triangle next to Reported Time Status again it will now hide this information e Now click on the triangle next to the Reported Time Summary line and you will be bro
26. yees University Assistants meet the criteria of service worker which entitles them to certain paid sick leave benefits In order to qualify for this benefit Student Employees amp University Assistants will first need to work a total of 680 hours as of 1 1 2012 and they will earn one 1 hour of sick leave for every 40 hours worked The Payroll Department will track the sick leave accruals for Student Employees amp University Assistants and will notify them once they have worked the required 680 hours and are eligible for this benefit Please be aware that sick leave can only be used in lieu of previously scheduled hours If you have not received notification from the Payroll Department stating that you are eligible for this benefit do not attempt to enter any sick leave accruals on your biweekly timesheet as the system will not allow you to do so In other words please skip this section of the manual If you are eligible for this benefit you can use it for the following reasons Time Reporting Code SICK This covers using paid sick leave for the employee for his or her own gt Illness injury or health condition gt The medical diagnosis care or treatment of his or her own mental illness or physical illness injury or health condition Time Reporting Code SICK This covers using paid sick leave for the employee if they are a victim of family violence or a sexual assault gt For medical care or psychological or o
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