User Manual
Contents
1. Tel 359 2 434 03 90 Fax 359 2 955 42 81 Cell 359 888 941 683 e mail infologica abv bg 1 Abbreviated Terms CAPTCHA Completely Automatic Public Turing Test to Tell Computers and Humans Apart here an image consisting of 2 words used to prevent from automatic non human registration of users OID automatically assigned by the system unique number of an outcome document PID automatically assigned by the system unique number of a project Note Project s outcome s document s outcome and document refer to the docu ment and its data uploaded as an outcome to a project 2 Login to the System Registered users can login to the system using the login form It can be accessed by clicking on the Login button from the navigation bar 770707070707 or directly on http gistandards eu bpc login The user provides a username and password If these credentials are correct the user logs successfully to the system and is redirected to the home page of the system The naviga tion bar changes according to the roles the user has and allows quick access to the main func tionalities of the system If the data entered is incorrect an error message is displayed There is a link at the end of the login form allowing non registered users to register This registration form is reviewed in separate section 3 User Roles The system is accessed and maintained by users with different roles The following ones exist in accordance with I2. Users Register Manager This page is used for completing a project VVhen a project has status Complete it re mains public but no editing and or adding editing of outcome documents is allovved This status can be set by a Register Manager user only for projects that are already Ac cepted A confirmation dialog warning about setting of this status is shown to prevent setting by accident http localhost You are about to complete a project This means that the project remains public but submiting organizations will not be able to edit and or add information about this project CONFIRM COMPLETION caa 11 5 Evaluate Project Address http gistandards eu bpc projects evaluate project id PID Users Control Body When a project is sent for evaluation by its author it is marked in blue and a Control Body user can evaluate it from here In a dialog window a status is chosen between Accepted Refused and Revision Re quired If the new status is Refused or Revision Required a message with details for refusal revision is required This message is then shown for the author in the view of the project After the evaluation the author of the project is automatically notified with email for the change of status 12 My Projects Address http gistandards eu bpc projects my Users Submitting Organization Here are list all the projects created by the Submitting Organizati
3. Users Register Ovvner The home page of the system http gistandards eu bpc is completely editable This can be done here With the aid of the WYSIWYG CREditor you can add any formatted text on the first page of the system including tables and images This can be used for customiza tion of the first page of the system and or quickly adding relevant information for all the users You can preview the home page by clicking on the preview icon Any changes to the content are saved by clicking the Save button at the end of the form or the diskette icon For further details about CKEditor please refer to the official manual First Page Save Changes Preview of the Home Page El Source MO a El FEM de d ob m K E co q El EH SB m c3 BI UX x i i Eu SESB22 au 8 P BODES OZO i ud t Y Ac Ay RE al 9 Issue Tracker Address http gistandards eu bpc issue tracker Users Any non public user Registry Manager Register Manager Control Body Sub mitting Organization or Register Owner e 168 Tzar Boris III Blvd Andromeda Business Centre floor 5 office 54 Bulgaria Sofia 1618 a Tel 359 2 434 03 90 Fax 359 2 955 42 81 Cell 359 888 941 683 e mail infologica abv bg While testing the system a small issue tracker is available for each registered user to add new issues abo
4. office 54 Bulgaria Sofia 1618 a M M 4 Tel 359 2 434 03 90 Fax 359 2 955 42 81 Cell 359 888 941 683 e mail infologica abv bg Nomenclature Project Relevant Crec CES SDI ET A EU Funding Programmes Project Relevant Classification Phases of an SDI opens Project Relevant Classification Architectural Reference Model Services Add new Project Relevant Classification Project Document Type EU Funding Programmes eContent plus Bi FP7 Bx Now the values of a chosen nomenclature can be seen A new value is added by filling the dialog form that is open by the Add new button A given value can be changed by clicking on the edit icon on the right of the selected values A value can be deleted by clicking on the delete icon at the end of the row of a chosen value A confirmation dialog will warn that a deletion is about to be made and only after confirmation the value will be removed Note that if some nomenclature value is already in use in some project outcome the system will pre vent it from deletion This way if you try to remove eContent plus for example but this fund ing programme is used in a project the system will not delete it Important Note New EU Funding Programmes can be added from Nomenclatures 8 First Page Address http gistandards eu bpc first page content
5. Refused A notifica tion email about the refusal is automatically sent to the evaluated user by the system The evaluated user cannot login to the system The user can be removed by the Registry Manager and his her project can be deleted by the Register Manager 6 Users http gistandards eu bpc users Registry manager This is a list of all users of the system in table form The users with status Pending are marked with yellow the users with status Rejected are marked with red and the administrator user is marked with green 168 Tzar Boris III Blvd Andromeda Business Centre 1 floor 5 office 54 i Info Logica Ltc Bulgaria Sofa 1618 n Tel 359 2 434 03 90 Fax 359 2 955 42 81 Cell 359 888 941 683 e mail infolocica abvbe Tel 359 2 434 03 90 Fax 359 2 955 42 81 Cell 359 888 941 683 e mail infologica abv bg Home Users Welcome Administrator Logout wae e Users Organization Username Email Telephone Address E lei 4 El Control Body CENTR control body vasso abv bg gj 4 El fdsfdsfds dfdsfdsfd kjahghjg fdfd sdfsff com 000000000000 khjhhgh gj El jhhjgaf jlhig 5dfasdas vasso abv bg g PERSE 4564564554ddff 4 E3 Register Manager Register Manager register manager vassilen dontchev gmail com gj P F Register Owner Org register_owner mail mail com gj El registry manager registry manager registry manager registry managerQGabv bg gj 2 Eg eee CINE gigas v
6. The author can edit own document if it has status Submission or Revision Required The Register Manager can edit the outcome no matter of its status however the project still needs to be public 15 3 Delete Outcome Address http gistandards eu bpc outcomes delete outcome id OID e 168 Tzar Boris III Blvd Andromeda Business Centre floor 5 office 54 Bulgaria Sofia 1618 a i ooo aaa a aa aaa a a aa a a a a aaa a aa a aaa a MM MM Tel 359 2 434 03 90 Fax 359 2 955 42 81 Cell 359 888 941 683 e mail infologica abv bg Users Register Manager This page is used for deletion of outcome documents All links to it contain a confir mation dialog warning about deletion This way deletion by accident is avoided Only Refused documents can be deleted The operation is permitted for Register Man ager users 15 4 Evaluate Outcome Address http gistandards eu bpc outcomes evaluate outcome_id OID Users Control Body When an outcome document is sent for evaluation by its author it is marked in blue and a Control Body user can evaluate it from here In a dialog window a status is chosen between Accepted Refused and Revision Re quired If the new status is Refused or Revision Required a message with details for refusal revision is required This message is then shown for the author in the view of the outcome document After the evaluation the
7. abv bg After submission all Control Body users are notified automatically with email for the presence of an outcome document to evaluate 17 Add Outcome http gistandards eu bpc outcomes add Submitting Organization Register Manager This is a form for uploading a new outcome document Only documents for relevant outcomes of Accepted projects can be added The document acquires the status Submission
8. are list all the outcome documents incl non public If a document has status Ready for Evaluation it is marked in blue A search engine is provided Here Control Body users can find outcome documents that expect evaluation and evaluate them According to user s rights one or more icons View Edit Delete or Evaluate are shown for each document 15 1 View Outcome Address http gistandards eu bpc outcomes view outcome_id OID Users Any user incl public and registered If the document is public any user oth erwise the author Submitting Organization Register Manager Control Body Register Owner This is the detailed view of an outcome document All details are shown The author Register Manager Control Body Register Owner can view a history of the evaluation of the document outcome Here for example can be found the reasons for re jecting a document If the user has the necessary roles and or rights buttons for editing deleting submit ting an outcome for evaluation are shown at the beginning of the page 15 2 Edit Outcome Address http gistandards eu bpc outcomes edit 0utcome_id OID Users the author Submitting Organization Register Manager Here the details of an outcome document can be edited An outcome document can be edited by its author Submitting Organization or by a Register Manager user but only if the project associated with it has status Accepted
9. 168 Tzar Boris III Blvd Andromeda Business Centre UR i Info Logica Ltd Bulanda Sofa 1618 _ Tel 359 2 434 03 90 Fax 359 2 955 42 81 Cell 359 888 941 683 e mail infologica abv bg CEN TR 15449 Best Practice Catalogue User s Manual Document History Version Date Author Notes 1 0 14 08 2012 Vassilen Dontchev Initial version Info Logica Ltd http www info logica com e 168 Tzar Boris III Blvd Andromeda Business Centre floor 5 office 54 Bulgaria Sofia 1618 a Tel 359 2 434 03 90 Fax 359 2 955 42 81 Cell 359 888 941 683 e mail infologica abv bg Table of Contents 1 Abbreviated Teresa indians 3 2 Login tothe System PNE 3 de User Roles P 3 4 Request Jor Repgisirdiioh icioienissssiuvnasdransin eae nia aie 4 Se Submilled ROGUES aciomii memntamnunmdsnmesiananndanisadsis 4 UNE ECT atenta M ins 5 Ze NOMENCIATUT OS cant citem VR FERRE EHE us emesa E DDR AT IORI 6 AMO Sq c 7 De TNS DIGIC RRT 7 10 Projects Registry or Public Projects ccsscccsssscssssscssssscsssccsssccesssccsssccesscce
10. Ready for Evaluation it is marked in blue A search engine is provided Here Control Body users can find projects that expect evaluation and evaluate them According to user s rights one or more icons of the following are shown for each pro ject 0800 E BH 2 2 xi 4i Hz V Delet Complet Evaluate 11 1 View Project Address http gistandards eu bpc projects view project_id PID Users Any user incl public and registered If the project is public any user other wise the author Submitting Organization Register Manager Control Body e 168 Tzar Boris III Blvd Andromeda Business Centre floor 5 office 54 Bulgaria Sofia 1618 a naa Tel 359 2 434 03 90 Fax 359 2 955 42 81 Cell 359 888 941 683 e mail infologica abv bg Register Owner This is the detailed view of a project All details are shown For non registered users submitting organization and contact person are not shown The author Register Manager Control Body Register Owner can view a history of the evaluation of the project Here for example can be found the reasons for rejecting a pro ject If the user has the necessary roles and or rights buttons for editing deleting Submit ting a project for evaluation are shown at the beginning of the page 11 2 Edit Project Address http gistandards eu bpc projects edit project_id PID Users the author Submitting Orga
11. SO 19135 Public User is any user accessing the pages of the system without being logged to it She he can view the home page read the public content of the Projects and Projects Outcomes Registries login to the system and request for registration Registry Manager has access to the list of all users can manually add new user edit user credentials and change each user s roles Register Manager has access to the list of new requests for registration can evaluate users determines whether a user candidate should be accepted for working with the system or not can read edit delete and complete all projects and project outcomes documents can add new project outcome gt Control Body can read all projects outcomes and can evaluate a project outcome submitted for evaluation by a submitting organization Submitting Organization is a user accepted by the Registry Manager after submitting a request She he can add new project add new outcome to own or public accepted e 168 Tzar Boris III Blvd Andromeda Business Centre floor 5 office 54 Bulgaria Sofia 1618 C gt gt gt gt gt gt _ _EE_EEEEES _ M M Tel 359 2 434 03 90 Fax 359 2 955 42 81 Cell 359 888 941 683 e mail infologica abv bg but not complete projects read the public and own projects outcomes edit delete submit for evaluation own projects edit own outcomes Registe
12. a new project It is the same as the form for Requesting to register but here no new user is registered and no CAPTCHA is required The proposed project acquires the status Submission 14 Projects Outcomes Registry or Public Outcomes Address http gistandards eu bpc outcomes Users Any user incl public and registered This is the public registry of projects outcomes documents For each relevant outcome of a public project only the last edited Accepted document is shown Brief information Project ID project Acronym Document ID Document Title and classification is shown in a table The table has an integrated search engine that searches through the brief information and filters the documents immediately Outcome documents can be filtered by projects by clinking on the label Filter by Projects The displayed form provides filtering by public project s e 168 Tzar Boris III Blvd Andromeda Business Centre floor 5 office 54 Bulgaria Sofia 1618 t X SS SS Tel 359 2 434 03 90 Fax 359 2 955 42 81 Cell 359 888 941 683 e mail infologica abv bg The detailed view of the outcome document is available by clinking on the view icon for a specified outcome E at the begging of its row 15 All Outcomes Address http gistandards eu bpc outcome all Users Register Manager Control Body Register Owner Here
13. assilen dontchevQgmail com gj DE ce ORG user vassoQabv bg gj Legend Role user The Add new user button opens a dialog window for creating a new user without pro posing a project at the same time This can be useful for creating users with roles different from Submitting Organizations The key icon in the left opens a dialog window for change of the login password of the chosen user The access icon to the right of the key icon opens a dialog window for granting roles to the chosen user The edit icon in the right of the row opens a dialog window for editing the user data name organization email etc of the chosen user It also can be used to change the status of a user to either rejected or accepted at any time This way a user can be deactivated and or activated at any time Please note that if a change of a username is made the user will not be able to use the old password for login and it is necessary to create a new one from the dialog from the key icon Note The administrator user can be edited only by him her No roles can be granted to the administrator as she he combines all 7 Nomenclatures http gistandards eu bpc nomenclatures Register Owner This is a list of all nomenclatures used in the system The categories of the nomencla tures are showed in a table By clicking on one name a list of the nomenclatures values is shown e 168 Tzar Boris III Blvd Andromeda Business Centre floor 5
14. author of the outcome document is automatically notified with email for the change of status 16 My Outcomes Address http gistandards eu bpc outcomes my Users Submitting Organization Here are list all the outcome documents created by the Submitting Organization user accessing the page The table is the same as this of All Outcomes The outcomes with status Refused are marked with red the ones with Revision Re quired in yellow The last accepted document for each project outcome is marked in blue According to the status of an outcome document one or more icons View Edit De lete Submit for Evaluation are shown for each document For View Edit and Delete please refer to 15 1 View Outcome 15 2 Edit Outcome and 15 3 Delete Outcome 16 1 Submit Outcome for Evaluation Address http gistandards eu bpc outcomes submit outcome_id OID Users Author Submitting Organization An outcome document can be submitted for evaluation by its author Submitting Or ganization when the document is in status Submission or Revision Required and the associ ated project is in status Accepted A confirmation dialog warning about submitting of this outcome is shown to prevent submitting by accident 168 Tzar Boris III Blvd Andromeda Business Centre G i Info Logica Ltd Bulgaria Sofia 1618 Tel 359 2 434 03 90 Fax 359 2 955 42 81 Cell 359 888 941 683 e mail infologica
15. nization Register Manager Here the details of a project can be edited A project can be edited by its author Submitting Organization or by a Register Man ager user The author can edit own project if it has status Submission or Revision Required The Register Manager can edit the project no matter of its status 11 3 Delete Project Address http gistandards eu bpc projects delete project id PID Users the author Submitting Organization Register Manager This page is used for deletion of projects AII links to it contain a confirmation dialog warning about deletion This way deletion by accident is avoided SS xi http llocalhost You are about to delete the whole project along with its outcomes CONFIRM DELETION When a project is deleted all outcome documents associated with it are also deleted A project can be deleted by its author Submitting Organization or by a Register Manager user The author can delete own project only if it has status Submission The Register Man ager can delete the project at any time 11 4 Complete Project Address http gistandards eu bpc projects complete project_id PID 168 Tzar Boris III Blvd Andromeda Business Centre dd floor 5 office 54 Llo Bulgaria Sofia 1618 EA C gt F i y f i Info Logica Ll Tel 359 2 434 03 90 Fax 359 2 955 42 81 Cell 359 888 941 683 e mail infologica abv bg
16. on user accessing the page The table is the same as this of All Project The projects with status Refused are marked with red and the ones with Revision Re quired in yellow According to the status of a project one or more icons of the following are shown for each project e 168 Tzar Boris III Blvd Andromeda Business Centre floor 5 office 54 Bulgaria Sofia 1618 a o Tel 359 2 434 03 90 Fax 359 2 955 42 81 Cell 359 888 941 683 e mail infologica abv bg e E View 3 Delete a Submit for evaluation For View Edit and Delete please refer to 11 1 View Project 11 2 Edit Project and 11 3 Delete Project 12 1 Submit Project for Evaluation Address http gistandards eu bpc projects submit project_id PID Users Author Submitting Organization A project can be submitted for evaluation by its author Submitting Organization when a project is in status Submission or Revision Required A confirmation dialog warning about submitting of this project is shown to prevent submitting by accident After submission all Control Body users are notified automatically with email for the presence of a project to evaluate 13 Add Project Address http gistandards eu bpc projects add Users Submitting Organization Register Manager This is a form for proposing
17. r Owner can read all projects outcomes edit the nomenclatures and the con tent of the home page Administrator is a special role combining all roles except Public User There is only one user with this role admin and it cannot be granted to other users Each registered user can have more than one role 4 Request for Registration Address http gistandards eu bpc register Users Public User This is the form used for registration of new users by themselves It provides both a user reg istration and project registration The user provides the needed information and submits the form If there are any errors the system will show suitable error messages helping the public user fix the errors Moreover the data entered is kept and showed for editing A CAPTCHA image from reCAPTCHA is used to prevent automatic non human registration After successful submission of the form a new user is created with status Pending which does not allow the user to use the system until approved by a Register Manager The user and her his project are shown in Requests for Registration A notification email about the new request is automatically sent to each register manager user by the system The proposed project acquires the status Request to Register 5 Submitted Requests Address http gistandards eu bpc submitted requests Users Register manager This is a list of all requests for registration of
18. sssscesssseesssecees 8 LLA PID LIS TT T E aa 8 11 1 View Proj CCE dics T 8 11 2 Edit Projectiiecii minses messi nar ee est an i ta sen ia is ee a 9 11 3 Delet Project c oo pK 9 11 4 Complete Project EIL 9 INESMNCluBIugdsceet 10 DZ LEV c PT n 10 12 1 Submit Project for Evaluation 2 eoru eh sa e oorr on oe rata ne eo Po av erro aP Eo aua tok serien sms nies 11 PET DU VT NET 11 14 Projects Outcomes Registry or Public Outcomes eee eee eee eere e eerte eee tenent 11 15 AN QUE nois nna Rein ieee 12 15A View Eel did 12 15 2 Edit QUCCOMME 5 fs t 12 15 3 Delete OUtCOMe m 12 15 4 Evaluate Outcome ini ccccccesssesiscsccessesocs cies soceeseossssessecs sccsiesostosuesesossonss soasvoss suossessdensveossussoesteasses 13 16 M CNC OTIS cosetes T 13 16 1 Submit Outcome for Evaluation scccscccsscssscssscssccssccssccssccsscsssesescesscessecsssessseessesssecens 13 17 Add Outcom oss E EA aS 14 e 168 Tzar Boris III Blvd Andromeda Business Centre floor 5 office 54 Bulgaria Sofia 1618 m
19. users User data is shown in table form along with icons for viewing the project proposed by the user and evaluating her him Home Submitted Requests Welcome Register Manager Logout wae e Submitted Requests Name Organization Username Email Telephone Address fdafdafdfd ORG useri23 vasso babv bg B The magnifier icon in the left provides a view to the project proposed by the user The access icon in the right opens a dialog window for evaluating the user 168 Tzar Boris III Blvd Andromeda Business Centre P a floor 5 office 54 El Info Logica Ltd Bolet Sofia 1618 asma Tel 359 2 434 03 90 Fax 359 2 955 42 81 Cell 359 888 941 683 e mail infologica abv bg Evaluate user Status Rejected Rejection Reason The Register Manager can choose between Accepted Pending and Rejected If Pending has been chosen no changes will be made If Accepted has been chosen the evaluated user is granted automatically the role Sub mitting Organization and his her project gets the status Submission A notification email about the acceptance is automatically sent to the evaluated user by the system The evaluated user can add new projects edit the proposed one and add outcome documents to hers his as well as all other public projects If Rejected has been chosen the system requires reasons for rejection The evaluated user is granted automatically the status Rejected her his project status
20. ut errors new functionality improvement help proposal or task After submitting the developer team of Info Logica Ltd will add a resolution in a short time Using this tracker will facilitate the process of testing for everyone Any change of status and or resolutions for an issue can be seen from this tracker 10 Projects Registry or Public Projects Address http gistandards eu bpc projects Users Any user incl public and registered This is the public registry of projects Only public projects this means projects with status Accepted or Complete are shown Brief information ID acronym full title EU funding pro gramme and website is shown in table form for each public project The table has an inte grated search engine that searches through the brief information and filters the projects imme diately An advanced search is also available when clinking on the label Advanced Search The displayed form provides searching by a keyword and filtering by chosen relevant classifi cation item s The detailed view of the project is available by clinking on the view icon for a speci fied project a at the begging of its row 11 All Projects Address http gistandards eu bpc projects all Users Register Manager Control Body Register Owner Here are list all the projects incl non public Instead of project website the status of the project is shown If a project has status
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