1 Tele: 080- 28396801 AF Stn Chimney Hills
Contents
1. 15 Packing and Marking The following Packing and Marking clause will form part of the contract placed on successful Bidder a The Seller shall provide packing and preservation of the equipment and spares goods contracted so as to ensure their safety against damage in the conditions of land sea and air transportation transshipment storage and weather hazards during transportation subject to proper cargo handling The Seller shall ensure that the stores are packed in containers which are made sufficiently strong and with seasoned wood The packing cases should have hooks for lifting by crane fork lift truck Tags with proper marking shall be fastened to the special equipment which cannot be packed b The packing of the equipment and spares goods shall conform to the requirements of specifications and standards in force in the territory of the Seller s country c Each spare tool and accessory shall be packed in separate cartons A label in English shall be pasted on the carton indicating the under mentioned details of the item contained in the carton A tag in English with said information shall also be attached to six samples of the item If quantity contracted is less than six then tag shall be affixed to complete quantity contracted of the item The cartons shall then be packed in packing cases as required 24 i Part Number ii Nomenclature iii Contract annex number iv Annex serial number v Quantity c2. a Maintenance during warranty is free of cost b AMC will be for a period of 09 NINE years after the expiry of 01 ONE year warranty c AMC will be comprehensive at neither a rate nor exceeding of 5 of the cost of project per annum d Payment of AMC will be made annually at the end of the AMC year e Charges for unserviceable parts will be debited from the AMC amount of the year f AMC will be comprehensive which will include replacement and repair of cable modules sub assemblies components or replacement of faulty items and move of engineers of the supplier g No separate contract will be negotiated by the buyer for any brought out items supplied as part of contract The supplier will be responsible for the maintenance of the complete system 23 UPTIME An uptime of minimum 95 will be maintained during warranty period For every 5 loss of uptime after minimum acceptance limit i e 95 during each calendar month the warranty period will be automatically extended by TWO WEEKS The detail of uptime calculation will be discussed during PNC 24 FAILURE TO ABIDE BY SUPPLY ORDER Liquidated damages a sum of 0 5 of the cost of the project for delay of every 7 days or part thereof subject to maximum of 10 will be debited from the payment schedule as given at Schedule Ill if the firm fails to complete within the stipulated period In case the project is not 39 completed even after the delayed period of 04 weeks
3. Part Il duly completed and signed with company stamp Technical details from OEM from whom the equipment is procured List of government and private users to whom the company has carried out similar projects and certificates from the users regarding their satisfaction Declaration certificates as mentioned in Appendix D duly signed by the authorised company signatory Technical literature pertaining to the Equipment and accessories Warranty period for each of the products as per OEM and as per the vendor FINANCIAL BID Will be opened after TEC QUOTATION FOR TEST EQUIPMENT WITH ACCESSORIES FOR TESTING AIR FORCE OWNED UG CABLES AT AIR FORCE STATION CHIMNEY HILLS INDIAN AIR FORCE BANGALORE PART Il FINANCIAL for the items in Appendix B 32 Financial bid should contain the complete financial aspects quoting item wise The cost of items including installation is mentioned against each item Total cost must be indicated Evaluation Criteria 2 The broad guidelines for evaluation of offers will be as follows a Only those offers shall be evaluated which are found to be fulfilling all the eligibility and qualifying requirements of the tender both technically and commercially b The lowest Acceptable tender shall be considered further for placement of contract Supply order after complete clarification and price negotiations c Delivery within stipulated months of signing of contract shall
4. The Seller agrees that if it is established at any time to the satisfaction of the Buyer that the present declaration is in any way incorrect or if at a later stage it is discovered by the Buyer that the Seller has engaged any such individual firm and paid or intended to pay any amount gift reward fees commission or consideration to such person party firm or institution whether before or after the signing of this contract the Seller will be liable to refund that amount to the Buyer The Seller will also be debarred from entering into any supply Contract with the Government of India for a minimum period of five years The Buyer will also have a right to consider cancellation of the Contract either wholly or in part without any entitlement or compensation to the Seller who shall in such an event be liable to refund all payments made by the Buyer in terms of the Contract along with interest at the rate of 2 per annum above LIBOR rate The Buyer will also have the right to recover any such amount from any contracts concluded earlier with the Government of India 6 Access to Books of Accounts In case it is found to the satisfaction of the Buyer that the Seller has engaged an Agent or paid commission or influenced any person to obtain the contract as described in clauses relating to Agents Agency Commission and penalty for use of undue influence the Seller on a specific request of the Buyer shall provide necessary information inspection of th
5. Buyer to cancel the contract and all or any other contracts with the Seller and recover from the Seller the amount of any loss arising from such cancellation A decision of the Buyer or his nominee to the effect that a breach of the undertaking had been committed shall be final and binding on the Seller Giving or offering of any gift bribe or inducement or any attempt at any such act on behalf of the Seller towards any officer employee of the Buyer or to any other person in a position to influence any officer employee of the Buyer for showing any favour in relation to this or any other contract shall render the Seller to such liability penalty as the Buyer may deem proper including but not limited to termination of the contract imposition 15 of penal damages forfeiture of the Bank Guarantee and refund of the amounts paid by the Buyer 5 Agents Agency Commission The Seller confirms and declares to the Buyer that the Seller is the original manufacturer of the stores provider of the services referred to in this Contract and has not engaged any individual or firm whether Indian or foreign whatsoever to intercede facilitate or in any way to recommend to the Government of India or any of its functionaries whether officially or unofficially to the award of the contract to the Seller nor has any amount been paid promised or intended to be paid to any such individual or firm in respect of any such intercession facilitation or recommendation
6. DC input 12V voltage SPECIFICATIONS 01 The splicing Machine should adopt high speed image processing technology and special precision positioning technology 02 Should automatically finish the whole process of fiber fusion in 9 seconds typically 03 Must have digital LCD monitor to displays all steps of fiber fusion clear at a glance 04 The Splicing Machine should be provided with following accessories a Fusion Splicer b Internal Battery c Charger d AC Adapter with power cord e Spare Electrodes 1 Pair f Cooling Tray g Fiber Stripper h Fiber cleaver j User Manual k Carry Case DC Power cord FEATURES 01 Core to core fiber alignment system PAS 02 8 seconds splicing time 40 seconds tube heat time 03 Turn over display screen to use conveniently 04 Simultaneous X and Y view 256 X magnification 05 Inner light to set fiber at night 06 Auto check end face of fiber 07 Auto calculate splicing loss 08 Three power supply modes 09 Screen menu for simple operation 10 Auto calibration parameter 11 Compact body and light in weight 12 Concave weatherproof cover 11 v OTDR SL QUALITATIVE COMPLIED No REQUIREMENT FACILITIES NOT COMPLIED 01 Wavelength 1310 20 1550 20 02 Maximum dynamic 35 34 dB range 03
7. Industry leading attenuation dead zone starting at 4 5 m 07 Four time shorter testing time for minimized testing costs market leading linearity 0 03dB dB for highly accurate event 08 Light weight 09 Should be fast and powerful 10 One second power up time 11 Fast acquisition processing and reporting 12 Data output input instantaneous USB data transfer 13 Should have provision of following 12 e Flexible connectivity e File transfer and software upgrading through USB or compact flash e Built for the outside engineering e Waterproof outer shell sealed joints door panels for extra port protection e Advanced TFT transflective display for great visibility under direct sunlight e Tightened short keys and tracking knob extended service life of battery more than eight hours OPERATION MODE 01 AUTO as well as Manual 02 Should be able to create reports 03 Can make use of configurable report and batch printing fast and reflectively create full specialty report 04 The result can be export as SB standard binary 05 Saving OTDR record and loading OTDR results as SB Optical fiber cable report Create optical fiber report and get particular report 01 Fiber event report display full event data in compact format 02 Fiber zone report scrutiny all fiber in the zone 03 Fault report Based on fault feedback of user threshold Batch printing 01 Can be ch
8. Readout Liquid Crystal Display 320 x 240 Pixel Back lit 16 Alarm Audible alarm in high voltage 17_ Weight Light Weight 18 Accessories Operation Service Manual Mains Cable Output cable PC Software for Data Transfer Serial cable RS 232C amp Carrying case 19 Environmental Spec Operation 00 C to 50 C Storage 10 C to 60 C 20 Working Temperature 0 C to 55 C ii Route Tracer SL QUALITATIVE COMPLIED No REQUIREMENT Orne NOT COMPLIED 01 Out Put 1 2 4 8 Watts selectable 02 Output Frequencies 480 Hz 1450 Hz selectable 03 Matching Matching of the Output impedance of the connected cable is carried out in the range 0 5 1000 ohms 04 Indication Meter indication of relative transmitted power and charge condition of the accumulators 05 Current Supply Mains 220 240 V 10 AC 50 Hz or 12 V DC 06 Operation Time Main Supply no time limit 07 Dimension 250 L X120 H X255 D 08 Weight 4 9 Kg 09 CRT Display 8 X10 division 68mm X 55 MM 10 Sensitivity 45m V p p produces one vertical division display 11 Accessories Two sets of test leads one DC input jack one carrying case and service manual iii Telephone Subscriber Line Tester SL QUALITATIVE COMPLIED NO REQUIREMENT FASIEIMIES NOT COMPLIED 01 Operating Voltage 44 to 56 VDC 02 Operating Curre
9. certificate for Excise duty Customs duty if applicable vii Bank guarantee for advance if any viii Guarantee Warranty certificate ix Performance Bank guarantee Indemnity bond where applicable x DP extension letter with CFA s sanction U O number and date of IFA s concurrence where required under delegation of powers indicating whether extension is with or without LD xi Details for electronic payment viz Account holder s name Bank name Branch name and address Account type Account number IFSC code MICR code if these details are not incorporated in supply order contract xii Confirmation certificate of training for independent operation by the users xiv User Acceptance xv Xerox copy of PBG 6 Fall Clause The following Fall clause will form part of the contract placed on successful Bidder a The price charged for the stores supplied under the contract by the Seller shall in no event exceed the lowest prices at which the Seller sells the stores or offer to sell stores of identical description to any persons Organisation including the purchaser or any department of the Central government or any Department of state government or any statutory undertaking the central or state government as the case may be during the period till performance of all supply Orders placed during the currency of the rate contract is completed b If at any time during the said period the Seller reduce
10. of the Municipality of the local body concerned to enable him to take up the question of refund with the concerned bodies if admissible under the said acts or rules 19 PART IV SPECIAL CONDITIONS OF RFP The Bidder is required to give confirmation of their acceptance of Special Conditions of the REP mentioned below which will automatically be considered as part of the Contract concluded with the successful Bidder i e Seller in the Contract as selected by the Buyer Failure to do so may result in rejection of Bid submitted by the Bidder 1 Performance Guarantee The Bidder will be required to furnish a Performance Guarantee by way of Bank Guarantee through a public sector bank or a private sector bank authorized to conduct government business ICICI Bank Ltd Axis Bank Ltd or HDFC Bank Ltd for a sum equal to 10 of the contract value within 30 days of receipt of the confirmed order Performance Bank Guarantee should be valid up to 60 days beyond the date of warranty The specimen of PBG is given in Form DPM 15 Available in MoD website and can be provided on request 2 Tolerance Clause To take care of any change in the requirement during the period starting from issue of RFP till placement of the contract Buyer reserves the right to 50 plus minus increase or decrease the quantity of the required goods upto that limit without any change in the terms amp conditions and prices quoted by the Seller While awarding the contract th
11. of exemption which he may have If any concession is available in regard to rate quantum of any Duty tax it should be brought out clearly Stipulations like the said duty tax was presently not applicable but the same will be charged if it becomes leviable later on will not be accepted unless in such cases it is clearly stated by a Bidder that such duty tax will not be charged by him even if the same becomes applicable later on In respect of the Bidders who fail to comply with this requirement their quoted prices shall be loaded with the quantum of such duty tax which is normally applicable on the item in question for the purpose of comparing their prices with other Bidders v Any change in any duty tax upward downward as a result of any statutory variation in excise taking place within contract terms shall be allowed to the extent of actual quantum of such duty tax paid by the supplier Similarly in case of downward revision in any duty tax the actual quantum of reduction of such duty tax shall be reimbursed to the Buyer by the Seller All such adjustments shall include all reliefs exemptions rebates concession etc if any obtained by the Seller Sales Tax VAT i If it is desired by the Bidder to ask for Sales tax VAT to be paid as extra the same must be specifically stated In the absence of any such stipulation in the bid it will be presumed that the prices quoted by the Bidder are inclusive of sales tax and no liability of
12. system would be 10 days However the spares should be maintained in a serviceable condition to avoid complete breakdown of the equipment system e Technical Documentation All necessary changes in the documentation Technical and Operators manual for changes carried out on hardware and software of the equipment will be provided g The Buyer reserves its right to terminate the maintenance contract at any time without assigning any reason after giving a notice of 03 months The Seller will not be entitled to claim any compensation against such termination However while terminating the contract if any payment is due to the Seller for maintenance services already performed in terms of the contract the same would be paid to it as per the contract terms 29 PART V EVALUATION CRITERIA amp PRICE BID ISSUES 1 Evaluation Criteria The broad guidelines for evaluation of Bids will be as follows a Only those Bids will be evaluated which are found to be fulfilling all the eligibility and qualifying requirements of the RFP both technically and commercially b In respect of Two Bid system the technical Bids forwarded by the Bidders will be evaluated by the Buyer with reference to the technical characteristics of the equipment as mentioned in the RFP The compliance of Technical Bids would be determined on the basis of the parameters specified in the RFP The Price Bids of only those Bidders will be opened whose Technical Bids wou
13. Event dead zone 1 6 1 6 04 Attenuation dead zone 4 5 5 m 05 Distance km Up to 419 KM 06 Pulse width ns 8 16 40 80 160 320 640 1280 2560 5120 10240 20480 07 Linearity dB dB 0 03 08 Loss threshold dB 0 01 09 Loss resolution dB 0 001 10 Sampling Resolution dB 0 025 to 0 03 11 Sampling Points Up to 128000 12 Distance uncertainty dm 0 75 0 0025 distance 13 _ Measure time User defined 60 min maximum 14 Typical real time refresh lt 0 4 Typical 0 3 guaranteed 15 Stable source output 8 power dm 16 Display Touch screen CE color 640 A 480 TFT 203 mm 8 in 17 Interfaces RS 232 18 Storage Compact flash cards 19 Batteries Rechargeable Li lon 8 h of operation 20 Power supply AC DC adapter 21 Operating temperature 5 C to 50 C 22 Storage temperature 40 C to 70 C 23 Relative humidity 0 to 95 i 1 4 non condensing i 1 4 SPECIFICATIONS 01 The OTDR should have two wavelength 1310 and 1550nm in one module 02 Can be used for testing all fiber applications from Telenet and WDM to MAN FTTH and LAN network 03 Should be Light weight to carry in field Operation 04 OTDR must have configuration delivers twice wavelength testing with a choice of wavelengths 1310 1550 nm 05 Test through high port count splotter even 1X32 1 6m event dead zone characterisation dynamic range of up to 35 dB 06
14. Extension of contracted delivery period will be at the sole discretion of the Buyer with applicability of LD clause Definition of Delivery Period is given below Terms of Delivery Date of Delivery Local Delivery at Site The date on which the delivery is made at consignee s site mentioned in the contract 5 Consignee Details Station Commander Air Force Station Chimney Hills Chikkabanawara Post Bangalore 560090 14 PART III STANDARD CONDITIONS OF RFP The Bidder is required to give confirmation of their acceptance of the Standard Conditions of the Request for Proposal mentioned below which will automatically be considered as part of the Contract concluded with the successful Bidder i e Seller in the Contract as selected by the Buyer Failure to do so may result in rejection of the Bid submitted by the Bidder 1 Law The Contract shall be considered and made in accordance with the laws of the Republic of India The contract shall be governed by and interpreted in accordance with the laws of the Republic of India 2 Effective Date of the Contract The contract shall come into effect on the date of signatures of both the parties on the contract Effective Date and shall remain valid until the completion of the obligations of the parties under the contract The deliveries and supplies and performance of the services shall commence from the effective date of the contract 3 Arbitration All disputes or differences
15. P is being issued with no financial commitment and the Buyer reserves the right to change or vary any part thereof at any stage Buyer also reserves the right to withdraw the RFP should it become necessary at any stage 5 PART I GENERAL INFORMATION 1 Last Date and Time for Depositing the Bids Date 22 Apr 14 Time 1430 hrs The sealed Bids both technical and Commercial should be deposited reach by the due date and time The responsibility to ensure this lies with the Bidder 2 Manner of Depositing the Bids Sealed Bids should be either dropped in the Tender Box marked as TENDER FOR PROCUREMENT OF TEST EQUIPMENT WITH ACCESSORIES FOR TESTING AIR FORCE OWNED UG CABLES AT AIR FORCE STATION CHIMNEY HILLS or sent by registered post at the address given above so as to reach by the due date and time Late tenders will not be considered No responsibility will be taken for postal delay or non delivery non receipt of Bid documents Bids sent by FAX or e mail will not be considered 3 Time and Date for Opening of Bids Date 23 Apr 14 Time 1030 hrs If due to any exigency the due date for opening of the Bids is declared a closed holiday the Bids will be opened on the next working day at the same time or on any other day time as intimated by the Buyer 4 Location of the Tender Box Main Guard Room Air Force Station Chimney Hills Chikkabanawara post Bangalore 560090 Only those Bids that are found in the tender box will b
16. Tele 080 28396801 AF Stn Chimney Hills Chikkabanawara PO Bangalore 90 58 SU 551 2 2 Sigs 28 Mar 14 As per distribution list INVITATION OF BIDS FOR PROCUREMENT OF TEST EQUIPMENT WITH ACCESSORIES FOR TESTING AIR FORCE OWNED UG CABLES AT AIR FORCE STATION CHIMNEY HILLS Dear Sir 1 On behalf of President of India Station Commander Air Force Station Chimney Hills Indian Air Force Bangalore invite you to the tender in sealed cover for Procurement of UG cable Test equipments with accessories for Air Force Station Chimney Hills Indian Air Force Bangalore as per schedule at Appendix A 2 Conditions which will govern the contract made are contained in the Appendices enclosed Any special conditions attached to this invitation to tender will also form part of the conditions 3 Manner of submission of bids in two bid system The technical bid and the financial bid should be sealed by the bidder in separate covers duly super scribed and both these sealed covers are to be put in a bigger cover which should also be sealed and duly super scribed should be dropped separately in the sealed tender box kept at Main Guard Room or by speed post addressed to Station Commander Air force Station Chimney Hills Indian Air Force Bangalore 560090 on or before 22 Apr 14 The technical bids are to be opened and evaluated in the first instance At the second stage financial bids of only the technically acceptable offers should be opened for fur
17. an be given on request c The quality claims for defects or deficiencies in quality noticed during the JRI shall be presented within 45 days of completion of JRI and acceptance of goods Quality claims shall be presented for defects or deficiencies in quality noticed during warranty period earliest but not later than 45 days after expiry of the guarantee period The quality claims shall be submitted to the Seller as per Form DPM 23 Available in MoD website and can be given on request d The description and quantity of the stores are to be furnished to the Seller along with concrete reasons for making the claims Copies of all the justifying documents shall be enclosed to the presented claim The Seller will settle the claims within 45 days from the date of the receipt of the claim at the Seller s office subject to acceptance of the claim by the Seller In case no 21 26 response is received during this period the claim will be deemed to have been accepted e The Seller shall collect the defective or rejected goods from the location nominated by the Buyer and deliver the repaired or replaced goods at the same location under Seller s arrangement f Claims may also be settled by reduction of cost of goods under claim from bonds submitted by the Seller or payment of claim amount by Seller through demand draft drawn on an Indian Bank in favour of Principal Controller Controller of Defence Accounts concerned g The quality
18. arising out of or in connection with the Contract shall be settled by bilateral discussions Any dispute disagreement or question arising out of or relating to the Contract or relating to construction or performance which cannot be settled amicably may be resolved through arbitration The standard clause of arbitration is as per Forms DPM 7 DPM 8 and DPM 9 Available in MoD website and can be provided on request 4 Penalty for use of Undue Influence The Seller undertakes that he has not given offered or promised to give directly or indirectly any gift consideration reward commission fees brokerage or inducement to any person in service of the Buyer or otherwise in procuring the Contracts or forbearing to do or for having done or forborne to do any act in relation to the obtaining or execution of the present Contract or any other Contract with the Government of India for showing or forbearing to show favour or disfavour to any person in relation to the present Contract or any other Contract with the Government of India Any breach of the aforesaid undertaking by the Seller or any one employed by him or acting on his behalf whether with or without the knowledge of the Seller or the commission of any offers by the Seller or anyone employed by him or acting on his behalf as defined in Chapter IX of the Indian Penal Code 1860 or the Prevention of Corruption Act 1986 or any other Act enacted for the prevention of corruption shall entitle the
19. be accepted However preference will be for shorter delivery period and loading will be done as per the prevailing rules Address of Quotation and mode of Delivery 3 The quotation will be sealed and delivered at the address mentioned below on or before 22 Apr 14 1430 Hrs Station Commander Air Force Station Chimney Hills Chikkabanawara post Bangalore 560090 Karnataka Tenders sent by FAX will not be considered The technical evaluation board will be convened at Air Force Station Chimney Hills Indian Air Force Bangalore In case the quotations are received without seal the bids will not be considered and will be rejected 33 Appendix B Refers to para 4 of 58SU 551 2 2 Sigs dated 29 Was IG FINANCIAL BID FOR PROJECT OF PROCUREMENT OF TEST EQUIPMENT WITH ACCESSORIES FOR TESTING AIR FORCE OWNED UG CABLES AT AIR FORCE STATION CHIMNEY HILLS il Air Force Station Chimney Hills Indian Air Force Bangalore is procure under mentioned items 2 You are requested to furnish firm quotations z DENOMINATIONS OF Quanity ITEMS SERVICES 01 Cable Fault Locator 01 02 Route Tracer 02 03 Tele Subscriber Line Tester 02 04 OTDR 01 05 Splicing Machine 01 SK Jha Group Captain Station Commander Air Force Station Chimney Hills 34 Appendix C Refers to para 4 of 58SU 55 1 2 2 Sigs dated 28 Mar 14 DECLARATIONS I We here by declare that I We
20. claims will be raised solely by the Buyer and without any certification countersignature by the Seller s representative stationed in India Warranty a The following Warranty will form part of the contract placed on the successful Bidder i Except as otherwise provided in the invitation tender the Seller hereby declares that the goods stores articles sold supplied to the Buyer under this contract shall be of the best quality and workmanship and new in all respects and shall be strictly in accordance with the specification and particulars contained mentioned in contract The Seller hereby guarantees that the said goods stores articles would continue to conform to the description and quality aforesaid for a period of 12 months from the date of delivery of the said goods stores articles to the Buyer or 15 months from the date of shipment despatch from the Sellers works whichever is earlier and that notwithstanding the fact that the Buyer may have inspected and or approved the said goods stores articles if during the aforesaid period of 12 15 months the said goods stores articles be discovered not to conform to the description and quality aforesaid not giving satisfactory performance or have deteriorated and the decision of the Buyer in that behalf shall be final and binding on the Seller and the Buyer shall be entitled to call upon the Seller to rectify the goods stores articles or such portion thereof as is found to be defective by the B
21. d such stores have not been offered sold by me us to any person organisation including the purchaser or any department of Central Government or any Department of a state Government or any Statutory Undertaking of the Central or state Government as the case may be upto the date of bill the date of completion of supplies against all supply orders placed during the currency of the Rate Contract at price lower than the price charged to the government under the contract except for quantity of stores categories under sub clauses a b and c of sub para ii above details of which are given below Exchange Rate Variation Clause Not applicable Risk amp Expense Clause a Should the stores or any installment thereof not be delivered within the time or times specified in the contract documents or if defective delivery is made in respect of the stores or any installment thereof the Buyer shall after granting the Seller 45 days to cure the breach be at liberty without prejudice to the right to recover liquidated damages as a remedy for breach of contract to declare the contract as cancelled either wholly or to the extent of such default b Should the stores or any installment thereof not perform in accordance with the specifications parameters provided by the SELLER during the check proof tests to be done in the BUYER s country the BUYER shall be at liberty without prejudice to any other remedies for breach of con
22. e brought out clearly Stipulations like excise duty was presently not applicable but the same will be charged if it becomes leviable later on will not be accepted unless in such cases it is clearly stated by a Bidder that excise duty will not be charged by him even if the same becomes applicable later on In respect of the Bidders who fail to comply with this requirement their quoted prices shall be loaded with the quantum of excise duty which is normally applicable on the item in question for the purpose of comparing their prices with other Bidders The same logic applies to VAT also 30 e If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity the unit price will prevail and the total price will be corrected If there is a discrepancy between words and figures the amount in words will prevail for calculation of price f The Lowest Acceptable Bid will be considered further for placement of contract Supply Order after complete clarification and price negotiations as decided by the Buyer The Buyer will have the right to award contracts to different Bidders for being lowest in particular items The Buyer also reserves the right to do Apportionment of Quantity if it is convinced that Lowest Bidder is not in a position to supply full quantity in stipulated time 2 Price Bid Format The Price Bid Format is given below and Bidders are required to f
23. e opened Bids dropped in the wrong Tender Box will be rendered invalid 5 Place of opening of the Bids Chief Technical Officer s Office Air Force Station Chimney Hills Chikkabanawara post Bangalore 560090 The Bidders may depute their representatives duly authorized in writing to attend the opening of Bids on the due date and time Rates and important commercial technical clauses quoted by all Bidders will be read out in the presence of the representatives of all the Bidders This event will not be postponed due to non presence of your representative 6 Two Bid System In case of the Two bid system only the Technical Bid would be opened on the time and date mentioned above Date of opening of the Commercial Bid will be intimated after acceptance of the Technical Bids Commercial Bids of only those firms will be opened whose Technical Bids are found compliant suitable after Technical evaluation is done by the Buyer 6 7 Forwarding of Bids Bids should be forwarded by Bidders under their original memo letter pad inter alia furnishing details like TIN number VAT CST number Bank address with EFT Account if applicable etc and complete postal amp e mail address of their office Technical bids to be signed stamped and complied by the vendor 8 Clarification Regarding Contents of the RFP A prospective bidder who requires clarification regarding the contents of the bidding documents shall notify to the Buyer in writing about
24. e quantity ordered can be increased or decreased by the Buyer within this tolerance limit 3 Payment Terms It will be mandatory for the Bidders to indicate their bank account numbers and other relevant e payment details so that payments could be made through ECS EFT mechanism instead of payment through cheques wherever feasible A copy of the model mandate form prescribed by RBI to be submitted by Bidders for receiving payments through ECS is at Form DPM 11 Available in MoD website and can be given on request i 100 payment will be made on delivery and acceptance by the user on production of requisite documents 4 Advance Payments No advance payment s will be made 5 Paying Authority a Indigenous Sellers The payment of bills will be made by SAO Air Force Station Chimney Hills Bangalore 90 on submission of the following documents by the Seller to the Paying Authority along with the bill i Ink signed copy of Commercial invoice Sellers bill ii Copy of Supply Order Contract with U O number and date of IFA s concurrence where required under delegation of powers iii CRVs in duplicate 20 iv Inspection note v Claim for statutory and other levies to be supported with requisite documents proof of payment such as Excise duty challan Customs duty clearance certificate Octroi receipt proof of payment for EPF ESIC contribution with nominal roll of beneficiaries etc as applicable vi Exemption
25. e relevant financial documents information 7 Non disclosure of Contract Documents Except with the written consent of the Buyer Seller other party shall not disclose the contract or any provision specification plan design pattern sample or information thereof to any third party 8 Liquidated Damages In the event of the Seller s failure to submit the Bonds Guarantees and Documents supply the stores goods and conduct trials installation of equipment training etc as specified in this contract the Buyer may at his discretion withhold any payment until the completion of the contract The BUYER may also deduct from the SELLER as agreed liquidated damages to the sum of 0 5 of the contract price of the delayed undelivered stores services mentioned above for every week of delay or part of a week subject to the maximum value of the Liquidated Damages being not higher than 10 of the value of delayed stores 9 Termination of Contract The Buyer shall have the right to terminate this Contract in part or in full in any of the following cases 16 a The delivery of the material is delayed for causes not attributable to Force Majeure for more than 03 months after the scheduled date of delivery b The Seller is declared bankrupt or becomes insolvent c The delivery of material is delayed due to causes of Force Majeure by more than 03 months provided Force Majeure clause is included in contract d The Buyer has notic
26. ed The decision of the purchaser of purchase of the material at the risk and cost of the supplier shall be final and binding 2 The tendering firms are requested to quote and fixed rates in figures and words There will be no cutting overwriting in the tenders Purchaser reserves the right to accept or reject such tenders where rates have quoted in figures only 3 Tenders are required to keep their offers valid for a minimum of 180 days from the date of conduct of PNC 4 Tendering firm will also quote the rate for AMC contract for 10 years after warranty period of the equipment which may take into account while concluding the contract Terms and conditions of AMC will be intimated separately 5 The equipments will be delivered at the site for testing inspection and acceptance within 15 Days from the date of supply order 6 All packing cases container packing and other similar material shall be supplied without any additional cost by the firm INSPECTION 7 All the stores required for carrying out the project will be subject to inspection to ascertain that they confirm to the specifications as laid down in the supply order by a BOO detailed by the unit receiving the stores In case the stores ordered on receipt are not found to be confirming to the laid down specifications the defective stores will be removed and replaced by the stores of the correct specifications by the supplier at his own expense with in a period of 05 days of i
27. ed that the Seller has utilised the services of any Indian Foreign agent in getting this contract and paid any commission to such individual company etc e As per decision of the Arbitration Tribunal 10 Notices Any notice required or permitted by the contract shall be written in the English language and may be delivered personally or may be sent by FAX or registered pre paid mail airmail addressed to the last known address of the party to whom it is sent 11 Transfer and Sub letting The Seller has no right to give bargain sell assign or sublet or otherwise dispose of the Contract or any part thereof as well as to give or to let a third party take benefit or advantage of the present Contract or any part thereof 12 Patents and Other Industrial Property Rights The prices stated in the present Contract shall be deemed to include all amounts payable for the use of patents copyrights registered charges trademarks and payments for any other industrial property rights The Seller shall indemnify the Buyer against all claims from a third party at any time on account of the infringement of any or all the rights mentioned in the previous paragraphs whether such claims arise in respect of manufacture or use The Seller shall be responsible for the completion of the supplies including spares tools technical literature and training aggregates irrespective of the fact of infringement of the supplies irrespective of the fact of infringemen
28. ents recommended after the Maintenance Evaluation Trials All technical literature and drawings shall be amended as the modifications by the Seller before supply to the Buyer The Seller in consultation with the Buyer may carry out technical upgradation alterations in the design drawings and specifications due to change in manufacturing procedures indigenisation or obsolescence This will however not in any way adversely affect the end specifications of the equipment Changes in technical details drawings repair and maintenance techniques along with necessary tools as a result of upgradation alterations will be provided to the Buyer free of cost within 30 days of affecting such upgradation alterations 11 OEM Certificate In case the Bidder is not the OEM the agreement certificate with the OEM for sourcing the spares shall be mandatory However where OEMs do not exist minor aggregates and spares can be sourced from authorized vendors subject to quality certification 12 Export License The Bidders are to confirm that they have requisite export license from their Government and Authorization from the manufacturing plant in case they are not the OEM to export the military non military goods to India 13 Earliest Acceptable Year of Manufacture 2013 14 Quality Life certificate will need to be enclosed with the Bill 14 Transportation Items should be delivered at Air Force Station Chimney Hills Chikkabanawara PO Bangalore 560090
29. have read the instruction and terms and condition and terms and conditions of the tender as specified in the tender enquiry No 58SU 551 2 2 Sigs dated 28 Mar 14 and agree to abide by the same by decision of the purchaser as per said terms and conditions Date Signature of Vendor 35 Appendix D Refers to para 4 of 58SU 55 1 2 2 Sigs dated 28 Mar 14 GENERAL INSTRUCTION AND TERMS AND CONDITIONS FOR PROCUREMENT OF TEST EQUIPMENT WITH ACCESSORIES FOR TESTING AIR FORCE OWNED UG CABLES AT AIR FORCE STATION CHIMNEY HILLS 1 The items should be supplied within 15 days from the date of supply order issued by this unit In case the firm anticipates delay in supply due to any unforeseen reason the firm at once will bring it to the notice of purchaser who after considering the reason if found valid and beyond firms control may give extension of time as deemed necessary However purchaser reserves the right to recover from the firm liquidated damage charges penalty a sum of 0 5 of the cost of the project for delay of every 7 days or part thereof subject of maximum of 10 if the firm fails to complete within the stipulated period In case of the project is not completed even after delayed period of 04 weeks the supply order may be cancelled and acceptance of late supplies refused at the sole risk and cost of the supplier In case the supply order is cancelled SP will pay back whole amount paid by the FP with 18 interest and penalty accru
30. his right partly or reject any offer without assigning any reason thereof The purchaser does not pledge itself to accept the lowest or any tender and reserves to itself right of acceptance of the whole or any part of the tender or portion of the quantity offered and the tenderer shall supply and execute the same at the rate quoted Tenderer is at liberty to tender for the whole or any portion or to state in the tender that the rate quoted shall apply only if the entire quantity is taken from him 16 In respect of enquiries which call for procurement installation of more than One item the purchaser reserves the right to consider and accept the offer for any of the item in the enquiry reserving the right to utilize offer for balance items at a later stage with in the validity of offer DECLARATION CERTIFICATE 17 As per Appendix C to this letter 18 Performance Guarantee On issue of order the successful bidder will provide a performance guarantee in the form of a Bank Guarantee of 10 of the final cost of the project will be provided duly pledged in favour of the Station Commander Air Force Station Chimney Hills Indian Air Force Bangalore the value of supply order This Bank guarantee will be valid for a period of 14 months from the date of completion of the project and issue a acceptance certificate by the user unit 19 ARBITRATION In the event of dispute or difference arising between the parties thereto pertaining to this agree
31. ill form part of the contract placed on successful Bidder a The Seller would provide comprehensive AMC for a period of 10 years 5 of the total cost of the item per annum The AMC services should cover the repair and maintenance of the systems purchased under the present Contract The Buyer Furnished Equipment which is not covered under the purview of the AMC should be separately listed by the Seller The AMC services would be provided in two distinct ways 28 i Preventive Maintenance Service The Seller will provide a minimum of four Preventive Maintenance Service visits during a year to carry out functional check ups ii Breakdown Maintenance Service In case of any breakdown of the equipment system on receiving a call from the Buyer the Seller is to provide maintenance service to make the system serviceable b Response Time The response time of the Seller should not exceed 48 hours from the time the breakdown intimation is provided by the Buyer c Serviceability of 90 per year is to be ensured This amounts to total maximum downtime of approximately 30 days per year Also unserviceability should not exceed 10 days at one time Required spares to attain this serviceability may be stored at site by the Seller at his own cost Total down time would be calculated at the end of the year If downtime exceeds permitted downtime LD would be applicable for the delayed period d Maximum repair turnaround time for equipment
32. ill this up correctly with full details SL DENOMINATIONS OF UNIT NO ITEMS SERVICES QUANTITY BRICE AMOUNT 01 Cable Fault Locator 01 02 Route Tracer 02 03 Tele Subscriber Line Tester 02 04 OTDR 01 05 Splicing Machine 01 b Accessories all accessories required c Installation commissioning charges d Training e Technical literature f Tools g AMC with spares h AMC without spares Any other item Is VAT extra If Yes then mention the following Da 4 i Total values on which VAT is leviable ii Rate of VAT iii Total value of VAT leviable m Is Service Tax extra n If Yes then mention the following i Total value of Service on which service Tax is leviable ii Rate of VAT oS oO x e No 31 iii Total value of VAT leviable Octroi Entry taxes Any other Taxes duties Overheads Other cost Grand Total i Excluding AMC and Spares ii Including AMC with spares iii Including AMC without spares Submission of Quotations 1 The quotations will be submitted duly sealed as per following format with relevant information on the top of envelop a TECHNICAL BID QUOTATION FOR TEST EQUIPMENT WITH ACCESSORIES FOR TESTING AIR FORCE OWNED UG CABLES AT AIR FORCE STATION CHIMNEY HILLS INDIAN AIR FORCE BANGALORE PART 1 TECHNICAL Technical bid should contain the following QR as per Appendix A
33. ld clear the technical evaluation c The Lowest Bid will be decided upon the lowest price quoted by the particular Bidder as per the Price Format given at Para 2 below All taxes and duties including those for which exemption certificates are issued quoted by the Bidders will be considered The ultimate cost to the Buyer would be the deciding factor for ranking of Bids d The Bidders are required to spell out the rates of VAT Service Tax etc in unambiguous terms otherwise their offers will be loaded with the maximum rates of duties and taxes for the purpose of comparison of prices If reimbursement of VAT is intended as extra over the quoted prices the Bidder must specifically say so In the absence of any such stipulation it will be presumed that the prices quoted are firm and final and no claim on account of such duties will be entrained after the opening of tenders If a Bidder chooses to quote a price inclusive of any duty and does not confirm inclusive of such duty so included is firm and final he should clearly indicate the rate of such duty and quantum of excise duty included in the price Failure to do so may result in ignoring of such offers summarily If a Bidder is exempted from payment of VAT duty upto any value of supplies from them they should clearly state that no excise duty will be charged by them up to the limit of exemption which they may have If any concession is available in regard to rate quantum of VAT it should b
34. ment the case will be discussed and sorted by the authorized nominee of the firm and the Station Commander Air Force Chimney Hills Indian Air Force Bangalore Karnataka Only exceptional cases which are not resolved after mutual discussion if mutually disagreement persists will be referred to 38 the Station Commander Air Force Station Chimney Hills The venue of the sole arbitrator will be binding on both the parties 20 WARRANTY The stores supplied will be under warranty for 12 months from the date of successful installation During warranty period any malfunctioning or defect in the items or installation not done as per specifications will be replaced by the vendor at the earliest without any extra payment 21 SPARES The vendor will confirm that the spares if any demanded by Station Commander Air Force Station Chimney Hills Indian Air Force Bangalore will be supplied for the system for a minimum period of 09 Years after warranty 22 ANNUAL MAINTENANCE CONTRACT The vendor will confirm that if so decided by the purchaser he will enter into comprehensive annual maintenance contract at a cost to be negotiated during the PNC but not exceeding 5 of the cost of the project The AMC encompass cost of spares transportation material man and services provided by the tenderer all inclusive for 09 years after warranty period of ONE YEAR The supplier will also be required to negotiate the AMC terms and rates under the following conditions
35. n Joint Inspection Self certification 19 Franking Clause The following Franking clause will form part of the contract placed on successful Bidder 20 a Franking Clause in the Case of Acceptance of Goods The fact that the goods have been inspected after the delivery period and passed by the Inspecting Officer will not have the effect of keeping the contract alive The goods are being passed without prejudice to the rights of the Buyer under the terms and conditions of the contract b Franking Clause in the case of Rejection of Goods The fact that the goods have been inspected after the delivery period and rejected by the Inspecting Officer will not bind the Buyer in any manner The goods are being rejected without prejudice to the rights of the Buyer under the terms and conditions of the contract Claims The following Claims clause will form part of the contract placed on successful Bidder a The claims may be presented either a on quantity of the stores where the quantity does not correspond to the quantity shown in the Packing List Insufficiency in packing or b on quality of the stores where quality does not correspond to the quality mentioned in the contract b The quantity claims for deficiency of quantity shall be presented within 45 days of completion of JRI and acceptance of goods The quantity claim shall be submitted to the Seller as per Form DPM 22 Available in MoD website and c
36. nspection In case of any dispute decision of purchaser will be final and binding 8 9 36 PAYMENT INSTRUCTIONS a The payment shall be made by unit accounts through account payee cheque ECS EFT directly to the supplier after receipt of certificate from the BOO detailed by the unit receiving the stores 100 payment will be made on delivery and acceptance by the user on production of requisite documents b Prescribed pre stamped pre receipted bills in duplicate will be submitted to the purchaser after fulfilling 8 a above c A performance Bank Guarantee equal to 10 of the value of the order will be given in favour of Air Force Public fund Account Chimney Hills to be executed on completion of the project and valid for 14 months The payment will be made only on receipt of the Bank Guarantee d Sales Tax exemption will be availed against Form D However incases sales tax is charged the firm will quote sales tax registration number and endorse the following certificate on the bill The payment of tax will be admitted on documentary evidence only Certified that the goods on which sales tax had been charged have not been exempted under the Sales Tax act CSP or the rules made their under The charges levied on account of sales tax on the goods supplied are correct under the provisions of the act or the rules made e The quote of the vendor must include all taxes transportation charges duties Octroi installa
37. nt 0 5 Amp 03 Loop Seizure Range 0 to 4000 Ohms 04 Test Loop Length O to 1900 Ohms 05 Idle Test Battery Resistance 500 Ohms 06 Operating Temperature 0 C to 50 C 07 Test Automatic 08 Testing Time Automatically one by one all line parameter within 10seconds 09 New Line Test 800 c s 10 tone for both pair Identification 10 Display Digital Display iv Splicing Machine SL QUALITATIVE COMPLIED NO REQUIREMENT ere NOT COMPLIED 01 Fiber type supported SM ITU T G 652 MM ITU T G 651 DS ITU T G 653 NZ DS ITU T G 655 EDF 02 Cladding Diameter 100 to 150 um 03 Coating diameter 100 to 1000 um 04 Fiber cleaved length 8 22 mm Standard 05 Splicing mode Auto amp Manual 06 Average Fusion loss 0 02dB SM 0 01dB MM 0 04dB DS 0 04dB NZDS 10 07 Return Loss 260dB 08 Working Environment 25 C 50 C Temperature 95 RH non Condensing 5000m altitude 09 Storage Environment 40 C 80 C Temperature 0 95 RH no condensation 10 Protection Sleeve Length 20mm 40mm 60mm Oo 11 Tension test 2 0N Standard 12 Language Chinese English French Russian Spanish Korean etc 13 Data Interface RS 232 Interface 14 Storage capacity 8000 results 15 Power supply AC adaptor 85 260 V input voltage Internal battery 12 V voltage 10 Ah upto 200 times of continuous splices and heats
38. ontracted d One copy of the packing list in English shall be inserted in each cargo package and the full set of the packing lists shall be placed in Case No 1 painted in a yellow colour e The Seller shall mark each package with indelible paint in the English language as follows i Contract No li Consignee iil Port airport of destination iv Ultimate consignee SELLER Package No lt S nZ TCZ TTTTIE vii Gross net weight Viii Overall dimensions volume x The Sellers marking f If necessary each package shall be marked with warning inscriptions lt Top gt Do not turn over category of cargo etc g Should any special equipment be returned to the Seller by the Buyer the latter shall provide normal packing which protects the equipment and spares goods from the damage of deterioration during transportation by land air or sea In this case the Buyer shall finalize the marking with the Seller 16 Quality The quality of the stores delivered according to the present Contract shall correspond to the approved and accepted technical conditions and standards valid for the deliveries of the same stores for in Seller
39. ose three print mode standard model full size multipage OTDR report compressed model 02 One page report and more curves four six or eight curves on one page 03 In addition add event statical report d Requirement of Installation Commissioning On site within 15 days from effective date of contract e Nature of assistance required after completion of warranty AMC service support for 10 Years including warranty period f Requirement _of pre site equipment inspection On site joint inspection 3 Two Bid System In respect of two bid system Bidders are required to furnish clause by clause compliance of specifications bringing out clearly the deviations from specification if any The technical bids will be evaluated by the TEC and recommendations of the TEC will be final and binding The Bidders are advised to submit the compliance statement in the following format along with Technical Bid Para of RFP Specification of Compliance to RFP In case of noncompliance specifications item offered specification deviation from RFP to be item wise whether Yes No specified in unambiguous terms 13 4 Delivery Period Delivery period for supply of items would be 15 days from the effective date of contract Please note that Contract can be cancelled unilaterally by the Buyer in case items are not received within the contracted delivery period
40. post tender correction may invoke summary rejection with forfeiture of EMD Conditional tenders will be rejected 12 Unwillingness to Quote Bidders unwilling to quote should ensure that intimation to this effect reaches before the due date and time of opening of the Bid failing which the defaulting Bidder may be delisted for the given range of items as mentioned in this RFP 13 Validity of Bids The Bids should remain valid till 06 Months from the last date of submission of the Bids 14 Earnest Money Deposit Bidders are required to submit Earnest Money Deposit EMD for amount of Rs 47 500 Rupees Forty Seven Thousand Five Hundred Only along with their bids The EMD may be submitted in the form of an Account Payee Demand Draft Fixed Deposit Receipt Banker s Cheque or Bank Guarantee from any of the public sector banks or a private sector bank authorized to conduct government business as per Form DPM 16 Available in MoD website and can be provided on request EMD is to remain valid for a period of forty five days beyond the final bid validity period EMD of the unsuccessful bidders will be returned to them at the earliest after expiry of the final bid validity and latest on or before the 30th day after the award of the contract The Bid Security of the successful bidder would be returned without any interest whatsoever after the receipt of Performance Security from them as called for in the contract EMD is not required to be submitted b
41. r and date of opening of the Bids on the sealed cover to avoid the Bid being declared invalid 2 The address and contact numbers for sending Bids or seeking clarifications regarding this RFP are given below a Bids queries to be addressed to f Station Commander Air Force Station Chimney Hills b Postal address for sending the Bids Station Commander Air Force Station Chimney Hills Chikkabanawara post Bangalore 560090 c Name designation of the contact personnel Wing Commander IJ Singh Chief Technical Officer d Telephone numbers of the contact personnel 080 28396801 Extn 345 e E mail ids of contact personnel Not Available f Fax number 080 28371204 3 This RFP is divided into five Parts as follows a Part Contains General Information and Instructions for the Bidders about the RFP such as the time place of submission and opening of tenders Validity period of tenders etc b Part Il Contains essential details of the items services required such as the Schedule of Requirements SOR Technical Specifications Delivery Period Mode of Delivery and Consignee details c Part Ill Contains Standard Conditions of RFP which will form part of the Contract with the successful Bidder d Part IV Contains Special Conditions applicable to this RFP and which will also form part of the contract with the successful Bidder e Part V Contains Evaluation Criteria and Format for Price Bids 4 This RF
42. r the performance of an obligation under the present contract is extended correspondingly for the period of time of action of these circumstances and their consequences c The party for which it becomes impossible to meet obligations under this contract due to Force Majeure conditions is to notify in written form the other party of the beginning and cessation of the above circumstances immediately but in any case not later than 10 Ten days from the moment of their beginning d Certificate of a Chamber of Commerce Commerce and Industry or other competent authority or organization of the respective country shall be a sufficient proof of commencement and cessation of the above circumstances e If the impossibility of complete or partial performance of an obligation lasts for more than 6 six months either party hereto reserves the right to terminate the contract totally or partially upon giving prior written notice of 30 thirty days to the other party of the intention to terminate without any liability other than reimbursement on the terms provided in the agreement for the goods received Specification The following Specification clause will form part of the contract placed on successful Bidder The Seller guarantees to meet the specifications as per Part ll of RFP and to incorporate the modifications to the 23 existing design configuration to meet the specific requirement of the Buyer Services as per modifications requirem
43. s country or specifications enumerated as per RFP and shall also include therein modification to the stores suggested by the Buyer Such modifications will be mutually agreed to The Seller confirms that the stores to be supplied under this Contract shall be new i e not manufactured before Year of Contract and shall incorporate all the latest improvements and modifications thereto and spares of improved and modified equipment are backward integrated and interchangeable with same equipment supplied by the Seller in the past if any The Seller shall supply an interchangeability certificate along with the changed part numbers wherein it should be mentioned that item would provide as much life as the original item 17 Quality Assurance Seller would provide the Standard Acceptance Test Procedure ATP within 01 month of this date of contract Buyer reserves the right to modify the ATP Seller would be required to provide all test facilities at his premises for acceptance and inspection by Buyer The details in this regard will be coordinated during the negotiation of the contract The item should be of the latest 25 manufacture conforming to the current production standard and having 100 defined life at the time of delivery 18 Inspection Authority The inspection will be carried out by BOO detailed Air Force Station Chimney Hills Chikkabanawara Post Bangalore 560090 The mode of inspection will be Departmental Inspection User Inspectio
44. s the sale price sells or offer to sell such stores to any person organisation including the Buyer or any Deptt of central Govt or any Department of the State Government or any Statutory undertaking of the Central or state Government as the case 21 may be at a price lower than the price chargeable under the contract the shall forthwith notify such reduction or sale or offer of sale to the Director general of Supplies amp Disposals and the price payable under the contract for the stores of such reduction of sale or offer of the sale shall stand correspondingly reduced The above stipulation will however not apply to i Exports by the Seller ii Sale of goods as original equipment at price lower than the prices charged for normal replacement iii Sale of goods at lower price on or after the date of completion of sale placement of the order of goods by the authority concerned under the existing or previous Rate Contracts as also under any previous contracts entered into with the Central or State Govt Depts including their undertakings excluding joint sector companies and or private parties and bodies c The Seller shall furnish the following certificate to the Paying Authority along with each bill for payment for supplies made against the Rate contract We certify that there has been no reduction in sale price of the stores of description identical to the stores supplied to the Government under the contract herein an
45. sales tax will be developed upon the Buyer ii On the Bids quoting sales tax extra the rate and the nature of Sales Tax applicable at the time of supply should be shown separately Sales tax will be paid to the Seller at the rate at which it is liable to be assessed or has actually been assessed provided the transaction of sale is legally liable to sales tax and the same is payable as per the terms of the contract 18 Octroi Duty amp Local Taxes i Normally materials to be supplied to Government Departments against Government Contracts are exempted from levy of town duty Octroi Duty Terminal Tax and other levies of local bodies The local Town Municipal Body regulations at times however provide for such Exemption only on production of such exemption certificate from any authorised officer Seller should ensure that stores ordered against contracts placed by this office are exempted from levy of Town Duty Octroi Duty Terminal Tax or other local taxes and duties Wherever required they should obtain the exemption certificate from the Buyer to avoid payment of such local taxes or duties ii In case where the Municipality or other local body insists upon payment of these duties or taxes the same should be paid by the Seller to avoid delay in supplies and possible demurrage charges The receipt obtained for such payment should be forwarded to the Buyer without delay together with a copy of the relevant act or bylaws notifications
46. t of any or all the rights mentioned above 13 Amendments No provision of present Contract shall be changed or modified in any way including this provision either in whole or in part except by an instrument in writing made after the date of this Contract and signed on behalf of both the parties and which expressly states to amend the present Contract 14 Taxes and Duties a General i If Bidder desires to ask for excise duty or Sales Tax VAT extra the same must be specifically stated In the absence of any such stipulation it will be presumed that the prices include all such charges and no claim for the same will be entertained 17 ii If reimbursement of any Duty Tax is intended as extra over the quoted prices the Bidder must specifically say so In the absence of any such stipulation it will be presumed that the prices quoted are firm and final and no claim on account of such duty tax will be entrained after the opening of tenders iii If a Bidder chooses to quote a price inclusive of any duty tax and does not confirm inclusive of such duty tax so included is firm and final he should clearly indicate the rate of such duty tax and quantum of such duty tax included in the price Failure to do so may result in ignoring of such offers summarily iv If a Bidder is exempted from payment of any duty tax upto any value of supplies from them he should clearly state that no such duty tax will be charged by him up to the limit
47. the clarifications sought not later than 14 fourteen days prior to the date of opening of the Bids Copies of the query and clarification by the purchaser will be sent to all prospective bidders who have received the bidding documents 9 Modification and Withdrawal of Bids A bidder may modify or withdraw his bid after submission provided that the written notice of modification or withdrawal is received by the Buyer prior to deadline prescribed for submission of bids A withdrawal notice may be sent by fax but it should be followed by a signed confirmation copy to be sent by post and such signed confirmation should reach the purchaser not later than the deadline for submission of bids No bid shall be modified after the deadline for submission of bids No bid may be withdrawn in the interval between the deadline for submission of bids and expiration of the period of bid validity specified Withdrawal of a bid during this period will result in Bidder s forfeiture of bid security 10 Clarification Regarding Contents of the Bids During evaluation and comparison of bids the Buyer may at its discretion ask the bidder for clarification of his bid The request for clarification will be given in writing and no change in prices or substance of the bid will be sought offered or permitted No post bid clarification on the initiative of the bidder will be entertained 11 Rejection of Bids Canvassing by the Bidder in any form unsolicited letter and
48. the supply order may be cancelled and acceptance of late supplies refused at the sole risk amp cost of the supplier 25 QUALITATIVE REQUIREMENT QR of the items will be as mentioned at Appendix B however the vendor are free to subject any improvement with a view to incorporate the latest state of art technology and submit the information on the quotations itself with as asterisk mark for our information 26 LOCATION Air Force Station Chimney Hills Chikkabanawara_ post Bangalore 560090 is located at general area Bangalore
49. ther evaluation and ranking before awarding the contract 4 If you are in a position to quote for supply and installation in accordance with the requirements stated at Appendices B C the same may be filled signed and returned as mentioned above in para 3 You must also furnish with your tender all information called for as indicated in schedule contained at Appendix A The tender should be submitted as per the format indicated in Appendix A part Il for Technical and part V for Financial General Instructions and terms and conditions are given at Appendix D 5 You are requested to forward a certificate along with audited balance sheet on latest IT return TIN number is to be mentioned in the quotation You are also requested to ensure that amount mentioned in the quotation will not be changed till finalization of PNC 2 6 For any queries contact Chief Technical Officer on the following telephone number during Office hours 080 28396801 Extn 345 Yours sincerely Station Commander Annexure As stated 3 REQUEST FOR PROPOSAL INDIAN AIR FORCE INVITATION OF BIDS FOR PROCUREMENT OF TEST EQUIPMENT WITH ACCESSORIES FOR TESTING AIR FORCE OWNED UG CABLES AT AIR FORCE STATION CHIMNEY HILLS Request for Proposal RFP No 58 SU 551 2 2 Sigs Dated 28 Mar 14 1 Bids in sealed cover are invited for supply of items listed in Part Il of this RFP Please super scribe the above mentioned Title RFP numbe
50. tion and all other expenses The price charged for executing the turn key project by the firm shall not exceed the lowest price at which the firm has under taken the similar projects to any other person organisation If at any stage the rates charged by the firm for the supplies made installation are found to be on higher side the purchaser reserves the right to cancel the supply order and will not be liable to pay any damage caused to the firm due to cancellation of supply order 10 In case the tenders wish to furnish any additional information particulars of the quotation condition e g those relating to taxes duties or allowances of discount rebates etc then the same should be included in the tender itself 37 LAWS GOVERNING THE CONTRACT 11 The contract shall be governed by the laws of India 12 The marking of all stores supplied must comply with the requirement of the Indian Acts relating to trade and merchandise marks and of the rules under such Acts 13 Irrespective of the place of delivery the place of performance or place of payment under the contract the contracts shall be deemed to have been made at the place from which the supply order has been issued JURISDICTION OF COURT 14 The court of the place from where the acceptance of the tender has been issued shall alone have jurisdiction to decide any dispute arising out of or in respect of the contract RIGHT TO ACCEPTANCE OF OFFER 15 The purchaser reserves
51. tract to cancel the contract wholly or to the extent of such default 10 22 c In case of a material breach that was not remedied within 45 days the BUYER shall having given the right of first refusal to the SELLER be at liberty to purchase manufacture or procure from any other source as he thinks fit other stores of the same or similar description to make good i Such default ii In the event of the contract being wholly determined the balance of the stores remaining to be delivered there under d Any excess of the purchase price cost of manufacturer or value of any stores procured from any other supplier as the case may be over the contract price appropriate to such default or balance shall be recoverable from the SELLER Such recoveries shall not exceed 10 of the value of the contract Force Majeure Clause a Neither party shall bear responsibility for the complete or partial nonperformance of any of its obligations except for failure to pay any sum which has become due on account of receipt of goods under the provisions of the present contract if the non performance results from such Force Majeure circumstances as Flood Fire Earth Quake and other acts of God as well as War Military operation blockade Acts or Actions of State Authorities or any other circumstances beyond the parties control that have arisen after the conclusion of the present contract b In such circumstances the time stipulated fo
52. urer by the Seller for a maximum period of 10 years including 01 years of warranty period after the commissioning of the System b The Seller agrees to undertake Maintenance Contract for a maximum period of 120 months extendable till the complete Engineering Support Package is provided by the Seller c In the event of any obsolescence during the above mentioned period of product support in respect of any component or sub system mutual consultation between the Seller and Buyer will be undertaken to arrive at an acceptable solution including additional cost if any d Any improvement modification up gradation being undertaken by the Seller or their sub suppliers on the stores equipment being purchased under the Contract will be communicated by the Seller to the Buyer and if required by the Buyer these will be carried out by the Seller at Buyer s cost e The Seller agrees to provide an Engineering Support Package as modified after confirmatory Maintenance Evaluation Trials METs The SELLER agrees to undertake the repair and maintenance of the equipment SMTs STEs test set up assemblies sub assemblies and stores supplied under this contract for a period of 10 years as maintenance contract as specified or provision of complete Engineering Support Package to the Buyer whichever is later as per terms and conditions mutually agreed between the Seller and the Buyer Annual Maintenance Contract AMC Clause The following AMC clause w
53. uyer within a reasonable period or such specified period as may be allowed by the Buyer in his discretion on application made thereof by the Seller and in such an event the above period shall apply to the goods stores articles rectified from the date of rectification mentioned in warranty thereof otherwise the Seller shall pay to the Buyer such compensation as may arise by reason of the breach of the warranty therein contained ii Guarantee that they will supply spare parts if and when required on agreed basis for an agreed price The agreed basis could be and including but without any limitation an agreed discount on the published catalogue or an agreed percentage of profit on the landed cost 22 27 iii Warranty to the effect that before going out of production for the spare parts they will give adequate advance notice to the Buyer of the equipment so that the latter may undertake the balance of the lifetime requirements iv Warranty to the affect that they will make available the blue prints of drawings of the spares if and when required in connection with the main equipment Product Support The following Product Support clause will form part of the contract placed on successful Bidder 23 a The Seller agrees to provide Product Support for the stores assemblies subassemblies fitment items and consumables Special Maintenance Tools SMT Special Test Equipments STE subcontracted from other agencies manufact
54. y those Bidders who are 7 registered with the Central Purchase Organization e g DGS amp D National Small Industries Corporation NSIC or any Department of MoD or MoD itself The EMD will be forfeited if the bidder withdraws or amends impairs or derogates from the tender in any respect within the validity period of their tender Part Il Essential Details of ltems Services Contracted 1 Schedule of Requirements The list of items required is as follows 2 Technical Details SL DENOMINATIONS OF 5 ITEMS SERVICES QUANG 01 Cable Fault Locator 01 02 Route Tracer 02 03 Tele Subscriber Line Tester 02 04 OTDR 01 05 Splicing Machine 01 Technical Specification in meters 6000m i Cable Fault Locator SL QUALITATIVE COMPLIED No REQUIREMENT FAGHITES NOT COMPLIED 01 Fault Distance Range 50m 100m 200m 800m 1600m 3000m amp 02 Measurement Mode Auto or Manual 03 Fault Measurement 1 1m Accuracy 04 Pulse Width 30nsec to 30msec 05 Pulse Waveform Square 06 Pulse Amplitude 24V pp Dead Zone 07 Cable 50 to 150m uUs Constant VOP range 08 Measurement Dead 1meter Zone 09 Auto Measurement 15meter 10 Output impedence 50 150 Ohms 11_ Sampling Speed 500 MS s 12 Memory Location Sufficient to store 20 Wave forms set ups 13 Serial Port for RS 230C PC Printer 14 Gain Range Control 1 10 15 Display
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