Fenix User Manual
Contents
1. e Re click on the Add button to other charts and follow the same process until done xx wily Detainees by Day of Week Detainees by Day of Week ISR by Day of Week xx Example of a generated multi chart 4 2 5 Management Charts You can access the charts section using the Management 2 Charts menu item Reports per Age Reports per Time Reports per Day Report per Method Reports per Type Reports per Month Day Reports per Weapon Reports Per Location Daily Average Criminal Age Monthly Average Criminal Age Visits by Time Visits by Age Edit will open the same add interface so you can change the chart criteria 4 3 Reports 4 3 1 Import Investigation Reports To bulk import existing data into the system use the Excel Import Sample functionality accessible from the Reports menu item An excel template is required for this import which has several constraints on the user data 5 Detainees You can access the detainees section from the right menu It s used to log information rel2. e Enter the plot criteria aas o Vertical Criterion Number of Detainees Number of Investigation Reports Number of Visits Average Age o Horizontal Criterion The horizontal criterion depends on the selected vertical one For example number of detainees versus age time etc e Once done press on the finish button to save the chart You can also add a chart that displays more than one criterion like for example number of investigation reports and detainees by week day To add a chart with more than one group e Select the several groups option in the charts wizard groups section O Detainees by Week Day
3. E di Contact Info Same as described in section 4 2 1 Management Users Arrest Info Information related to arrest date location and patrol Required 7 Additional comments Release Info Information related to release time and detainee status Release Date The date in which the detainee was released from station Release Time The time in which the detainee was released from station Transferred To The name of the place the detainee was transferred to like prison free general security Release Code Release code Station Info Investigation related information Field Name Investigator Name of the investigator who questioned the detainee Report Number Number of investigation report EE 6 Investigation Reports You can access the investigation reports section from the right menu It is used to add summaries of investigation reports with corresponding participants and victims To add a new investigation report press on the Add button To list existing investigation reports press on the List button To edit or view an investigation report s data press on the Edit or View buttons on the corresponding grid row You can filter the displayed results by report number participant first name last name victim first name last name and different lookup criteria
4. Je Ul jas l eg DataGrid 3 1 m L I 7 21 Y 5 21 V 5 l JSRvsWeekDay ISR vs Time 1 7 Export to Image so 4 8000 1 EE 4000 1 4000 1 L 0 a 0 Monday Tuesday Wednesday Thursday Saturday Sunday 01 00 03 00 05 00 09 00 10 00 10 45 13 15 18 00 23 00 e You can switch between different dashboard units using the dropdown displayed in the header e The right and left arrows are used to switch between pages e You can zoom in and out of any chart using the mouse scroller to retain original display right click on the chart e For each chart you can filter the displayed results view the respective data and export the chart to an image Chart Functionalities e Expand For a bigger view of the displayed chart double click on the chart Detainees vs Arrested For l i amp l Jl r 10 4 8 3 E 3 6 1 8 B 0 dues e Export to Image To export the chart as an image pr
5. Crimes Visits Investigation Reports Detainees Averages Reports per Age Reports per Time 4 2 4 Management New Chart You can access the charts wizard using the Management gt New Chart menu item Charts wizard allows user to add charts showing different system criteria gt Lil To add a new chart e Enter the chart name with a small description Detainees vs Nationality n Detainees vs Nationality xx e Choose the type of chart column line area a 3 cig
6. Roles section is used to assign permissions to different users on the different sections of the software i e set what each user role can view add or edit Administrator Super User Least priviledges Station Commander Commander Assistant Internal Duty Officer ol NN Current supported roles e View or full access to investigation reports View add and edit reports Bulk import of investigation reports e View or full access to detainees View add and edit detainees e View or full access to reception records View add and edit reception records e View or full access to lookups View add and edit lookup records e View or full access to user management sections View add and edit users View and edit roles e View or full access to dashboard sections Add edit and delete dashboard units Add charts using the charts wizard Editor delete charts 4 2 3 Management Dashboard Settings You can access the dashboard settings section using the Management gt Dashboard Settings menu item e Dashboard settings section is used to add new dashboard units and assign the charts to be displayed in each unit e You can also edit units names or delete them e When anew unit is added
7. Card Number Identity card number Name on Identification Papers Full contact name as displayed on identification paper Date Year of Birth Date of birth or year of birth Registration Number Registration number Registration Location Registration location Marital Status Marital status single married divorced v i Y Landline Number Homekmdinenmber Short description about the contact s job Contacts are used everywhere in the software to define users detainees crime participants crime victims and visitors When entering a contact data you might notice an auto complete popup which will list possible matches for your input data Address Info Entering any of the below fields is enough to save the address Com Comtactcountryname Diria Cotadds dmme TT Gy Oymme TT Region Reonmme TT Street Streetrameandfornumber Buildin Buleingname andornumber Floor oormumber O Near description about anynearwellknow place Comments Ashortcomment ordescrition longitude Geographicaliongtude latitude Geographical O ooo Work Info Work related information Login Info User login credentials and role Username User name to be used to login to Fenix Password Confirmation Confirm user login password User Role User role admin investigator receptionist 4 2 2 Management Roles You can access the roles section using the Management gt Roles menu item
8. Name of the investigator Name of the investigator writer Crime Reported at Indicates whether the crime was reported in a hospital or Hospital not Judicial Memorandum Indicates whether there was a judicial memory about the crime or not List of used weapons in the crime List of damages caused by the crime Other Crimes List of other related crimes Summary of Crime A description about the crime Description Part 2 Participants To add a participant press on the Add button a popup will open to enter the participant s contact details and crime related details Participants can be anonymous 0552 Contact Info Same as described in section 4 2 1 Management Users Crime Info Participant status TUE released anonymous a Relationship with Participant blood relation with victim Victim Previous Crimes Participant previous crimes Part 3 Victims To add a victim press on the Add button a popup will open to enter the victim contact details and crime related details Victims can be anonymous Add Vi
9. 22 risa esa nnne nns Reception RECOFrdS 7 Add Reception RECO Cs carsdancdanodanadanntaantanntanstasntanntoanhoantacninastnaaiieeatmeteontaeateecinncinasnmnsenntate 22 7 1 Se ee ire DE S 23 ME M nt te 25 29 PUBIC HIG An dI NIME MINIM IMP O 29 FV AMADIS 8 1 E RE 30 0 0 0 Investigation Summary Reports Charts 33 101000000001010 1 1 141 1 1 1 1 1 1 Detainees Reports CHAINS ns 34 tesa esa esae 0 0 0 Reception Reports Charts Average Criminal ABEC NA 1 1 1 1 1 ee 36 1 Introduction The Fenix software is designed for managing police stations daily workflow activities The software allows its users to log all needed information related to detainees summaries of investigation reports and reception records It includes a dashboard section for viewing system data through specialized charts this is manageable via roles and permissions given to users on the different softwar
10. It helps in distinguishing the peak criminal age Daily Average Criminal Age TUER mU GONE te e Monthly Average Age Chart to display the monthly average age of captured detainees It helps in distinguishing the peak criminal age Monthly Average Criminal Age LE 50 45 40 s Ur Eas ptember 2014 October 2014 November 2014
11. Marital Status Contact marital status married single divorced or other Example ale sil e Blood Type Contact blood type A B AB or other Example AB ag e Profession Contact work domain Example P e Job Description A short description of contact work domain Example E e Nationality Contact nationality Example moo ee e Country Contact country used when adding the address Example T Military Related Lookups e Position Military position used when adding system users Example ES e Military Rank Military rank used when adding system users Example Crime Related Lookups e Crime Type Crime types murder stealing or other used when creating and investigation report Example Crime Motive Crime motive work drugs or other used when creating an investigation report Example gill Crime Method Method used in committing a crime or felony used when creating and investigation report Example Crime Location Crime location street hospital village or other used when creating an investigation report Example E Claim Source Crime cl
12. for each receptionist officer in duty e Number of Visits versus Birth Location Chart to show number of visits by visitor birth location e Number of Visits versus Marital Status Chart to show number of visits by visitor marital status e Number of Visits versus Registration Location Chart to show number of visits by visitor registration location e Number of Visits versus Visit Type Chart to show number of visits by visit type Visits by Type O fF wo FH e Number of Visits versus Nationality Chart to show number of visits by visitor nationality e Number of Visits versus Work Field Chart to show number of visits by visitor work field e Number of Visits versus Job Description Chart to show number of visits by job description e Number of Visits versus Gender Chart to show number of visits by visitor gender e Daily Number of Visits Chart to show number of visits per day Visits by Day 3 F E 2 4 0 12 08 2014 07 10 2014 13 11 2014 28 12 2014 e Monthly Number of Visits Chart to show number of visits per month Visits by Month on amp oO co August 2014 October 2014 December 2014 Average Criminal Age Charts e Daily Average Criminal Age Chart to display the daily average age of captured detainees
13. to display the number of investigation reports grouped by the caused damage on victims ISR vs Damage Done 10 53 3 zB C dole e Number of Reports versus Participant Nationality Chart to display the number of investigation reports versus participants nationalities ISR vs Participant Nationality 10 quud jm ey e Number of Reports versus Victim Nationality Chart to display the number of investigation reports plotted versus victims nationalities ISR vs Victim Nationality g yl eR Bm co Lon e Daily Number of Reports Chart to display daily number of investigation reports Daily Number of ISR hM Uu P un I Cro TF TT IT IT TL fw fy fl PI TT T 3 113 01 09 2014 09 10 2014 01 11 2014 11 11 2014 13 11 2014 25 11 2014 e Monthly Number of Reports Chart to display monthly number of investigation reports Monthly Number of ISR 25 4 20 r 15 1 1 10 qu itember 2014 October 2014 November 2014 Detainees Reports Charts e Number of Detainees versus Age Chart to display the number of detainees grouped by detainee age helps in distinguishing the peak ages of criminal activities Detainees vs Age HC D 20 4 15 I L 10 E r5 3 m
14. you can set the roles eligible to view it For example you can add a unit showing charts related to reception records to be displayed only for receptionist users Crimes Visits Investigation Reports Detainees C E V Reports per Age Reports per Time M To add a new unit press on the Add Unit button enter the unit name in the popup and save Once the unit is saved another popup will open allowing the user to select who will be able to view it from system user roles Crimes Visits Investigation Reports Detainees Averages Administrator Super User Least priviledges Station Commander Commander Assistant Internal Duty Officer External Duty Officer Beirut Police Patrol Once roles are saved you can select the charts to be displayed in that unit or add charts later
15. List Reports 7 6 1 Add Report To add an investigation report you have to enter a summary about the crime the list of participants and corresponding victims Part 1 Report Summary The investigation summary includes details about the crime date location used weapons damages and other related info BE M d yyyy E M d yyyy o 2 E gilal x ais E M d yyyy Ly S l KFZ X X gt XY X X4 IX v gt X X X Description Required Number of investigation report The date in which the report was created The crime type stealing murder Crime date Crime time Crime Place A general description about crime location street village Full address of crime address The party reporting the crime Investigation result The date in which the report was stamped
16. O a 0 26 28 31 34 39 pa 52 54 Number of Reports versus Crime Time Chart to show the number of investigation reports e by crime time from which we can conclude peak crime hours ISR vs Time 8 4 4 sd 22d mEM EN ANN E 0 mm um mol 01 00 02 00 03 00 04 00 05 00 06 00 11 00 23 00 e Number of Reports versus Day of Week Chart to show the number of investigation reports by week day from which we can conclude which day of week has the highest crime rate ISR vs Week Day Monday Tuesday Wednesday Thursday Saturday e Number of Reports versus Day of Month Chart to show the number of investigation reports by day of month from which we can conclude what part of month has the highest crime rate ISR vs Month Day h3 w d un laal 1 pom prem 3 5 9 11 13 25 e Number of Reports versus Crime Method Chart to show the number of investigation reports by methods used in committing them ISR vs Cime Method quais fes T x PM c ha o lone 32 Number of Reports versus Crime Type Chart to display the number of investigation reports grouped by type of crime ISR vs Crime Type 5 EN E C r 3 d mm 132 941 elazi SAS eles 22m Number of Reports versus Used Weapon Chart to display the number of investigatio
17. POLICE PILOT PROJECT Fenix User Manual Documentation for Fenix Software Version 1 4 1 26 2015 ISF Fenix software user manual Contents L_I OR E psu utat RUNE E A A NM M MM MM NEMUS 3 CD 0 010101010 0 01 1 1 1 11110 Rg yy 3 Be VV OTO enna vis ENTUM 3 d OS aiU EE 4 4 1 FEV rasta erste 8 4 4 2 Management een ener ene ne nen en ee en ree eee en en er PUR 4 4 2 1 Management USCTS 10001010101011 4 4 2 2 Management 016 600 7 nennen nennen ns 8 Management Dashboard SettingS sss 4 2 3 Management 011031017171712 0000 10 44 nis 15 Management Charts 4 2 5 4 3 PRODOT see c M uaa 15 4 3 1 Import Investigation RepoLFts 00100100 16 De c TR 16 B Add Detalle E 16 6 INVESTIGATION 1586061715 16 6 1 e e METER TERR 18 PARC dC DOM ls ana ci EET o 18 Patz Parte ID E OUEpErOPH S EUMDEM IMEEM MN IMEEM 20 Pano gt 17 ed cC T 20 ans
18. Reception Record To add a reception record enter the visitor s contact details and visit details 10 22 2014 ES ur 9 7 cia ayy EW 8 iall t a wa E o el 48 Contact Info Same as described in section 4 2 1 Management Users Visit Info Type of visit visiting a detainee reporting a crime filing a complaint Visit Type A short description about the visit reason 8 Dashboard The dashboard section displays charts showing different system data These charts are added using the charts wizard l T Switch between E 3 e rae w Z Z gt 52 P5 Dashboard Units Sort Chart Data wy l I mE E mm wm mT eus Psi t 00 1 i 8000 1 Ss a a l 7 1000 4000 3 Filter Chart Data 1 T gt MEL O ee w 57
19. a press on Save button To clear the filtering fields press on the Clear Filter Constraints button and save e Sort You can sort the displayed data in charts using the Sort Data Horizontally button 9 Lookups Lookups are predefined values used throughout the app like crimes genders blood types and other values to be listed below Basically all lookup vales are added using the same manner You enter the lookup name code and save You can delete a lookup if and only if it is not used in any of the system data dod wll dads ble sll Save Contact Related Lookups e Official Paper The type of official paper used to add the contact info Example e Gender Contact gender type male female or other Example b z e
20. aim source anonymous Claiming Authority or Other sources Example z Weapon Weapons used in committing a crime or felony Example Damage Damages caused by a crime used when creating and investigation report Example Redirected To Indicates the result of the investigation and to where was the report transferred Example E alid Participant Role Participant role in crime used when adding participants for an investigation report Example 0 Participant Status Participant status used when adding participants in an investigation summary report Example E 2341 lle dol se 21 3 Family Relation Family relationships used when adding participants and victims in an investigation summary report Example Damage Value Value of damages caused by a crime Example 10001 25000 2 Investigator Investigator creating the investigation report Example IEEE Writer Investigator writer Example z Judiciary References Judge in charge used when adding a detainee Example E Arrested For Benefit Of The station having the detainee within its custody Examp
21. ated to detainees kept in the custody of the station e To add a new detainee press on the Add button e To list existing detainees press on the List button 5 P List Available Detainees ES EI EET EE EEE c mmn na MEE e To edit or view a detainee s data press on the Edit or View buttons on the corresponding giidrow a View Detainee uss I 4 CET em 5 1 Add Detainee To add a new detainee enter the required fields marked in the grids below and save dl Ee eee ld Yell Yell En d yyyy Sg M d yyyy B 5 eT Sg M d yyyy Jul
22. ctim Oe ie P RM E 7 e e gt l 4 udi e wa lt lt lt 99 fe Contact Info Same as described in section 4 2 1 Management Users Damage Info Damages Value Monetary amount of damage Relationship with Victim blood relationship with crime participant Participant 7 Reception Records The Reception Records section on the right menu of the application allows adding and vi station visitors whether to visit a prisoner file a complaint or report a crime To add a new reception record press on the Add button ewing the e e To view saved records press on the List button e To edit or view a record press on the Edit and View buttons on the corresponding grid row List Reception Records oem WEM GEN r j View Edit as OQ oss ET SSS 1 o o e EU NR RR m 7 l E Add Reception Records I I mm 8 7 1 Add
23. e sections 2 Startup The application is password protected Only privileged users can access it So to login you need to enter your assigned user name and password 3 Workflow Once logged in you can access the different application functionalities using the upper menu and left vertical list X Main Menu CF ILLE bl Q m _ l Eng Yr i 0 a i is 0 rf Q View amp Add Detainees nd uia 1 1 gt m 1 E e e e e e eee e e e oe S osso 9 May View amp Add Investigation Summary EL d NM i Y 1 Y V n Qn E eae das Global Search j Dashboard j greet ETE ee eae o I 1 I 8 0 1 Update Language Med amp Add Reception Records DENM 5 ODERRRR RR E E View amp Add Lookups Rd 1 Profile L ll E E l B notifications Notifications 4 Upper Menu The upper menu contains several functionalities like adding users roles and configuring dashboard 4 1 File You can exit the software using the Exit button in the File drop down menu 4 2 Management In the Management section you can add new users assign roles to
24. ess on the Export button and you can save the image Note that when the chart is opened in expanded mode a bigger image will be saved e Data To view chart respective data press on the Data button a popup will open showing detailed chart records dis JI PE 7 pS e Filter To control the displayed data in charts you can filter and eliminate the unneeded info or restrict the results to a time interval ISR charts can be filtered by the below criteria o Time Interval o Crime Type o Street Crime Address IEEE aall 3 5 25Sami El Solh Bliss Eis Detainees charts can be filtered by the below criteria Time Interval o Investigator o Judge o Released or Not bis Visits charts can be filtered by o Time Interval o Visit Type o Day of Week jb 3l m _ NWWWWWL Save Filter Criteria ell bis To save your filtering criteri
25. le F Transferred To The status of the detainee after released from station Example z daw si Release Code Release codes set when releasing a detainee from station Example Reception Related Lookups e Visit Type Visit type used when adding a reception record visiting a detainee filing a complaint or other Example 2 Appendix A Available Charts The charts wizard and dashboard sections enable adding and displaying different system criteria in statistical charts for detainees investigation reports and reception records Charts are not only a statistical display of information but rather an important tool to help improve agencies operations They will help in setting some vital criminal patterns which implies taking faster actions and cautions An example of some criminal patterns e Hot Criminal Locations e Highest Committed Crime Types e Peak Criminal Age e Peak Crime Hours Days The data displayed in the charts below is test data and has nothing to do with reality Investigation Summary Reports Charts Investigation summary reports charts display the number of reported crimes versus different criteria e Number of Reports versus Age Chart to show the number of investigation reports by participant age which helps in distinguishing the peak criminal age ISR vs Age _ m mum
26. m M 8 16 ul 0 29 39 49 52 55 e Number of Detainees versus Arrest Time Chart to display the number of detainees with respect to arrest time Detainees vs Time Ls al Eu Laud 16 30 08 30 12 15 21 00 14 00 07 45 e Number of Detainees versus Week Day Chart to display the number of detainees with respect to arrest day of week Detainees vs Week Day 25 20 8 15 EB 8 5 3 AN mn EH Sunday Monday Tuesday Wednesday Thursday Friday Saturday e Number of Detainees versus Month Day Chart to display the number of detainees with respect to arrest day of month Detainees vs Month Day po Eg 4 i HE EHHH 1 2 5 9 11 13 17 21 27 30 e Number of Detainees versus Arrest Duration A chart to display the number of detainees versus custody time in which the detainees were kept locked in station Detainees vs Arrest Duration r 40 1 r 30 4 20 4 10 4 uM o days ldays 4days 3days Sdays 10 days e Number of Detainees versus Judge In Charge Chart to display the number of detainees with respect to the judges in charge at arrest times e Number of Detainees versus Arrested For Chart to display number of detainees grouped by the stations in which they are withheld e Number of Detainees versus Release Code Chart to display the number of detainees released versus release code e Nu
27. mber of Detainees versus Transferred to Chart to display the number of detainees transferred to each section e Number of Detainees versus Nationality Chart to display the number of detainees versus nationality Detainees vs Nationality a 20 a a aan e Daily Number of Detainees Chart to display daily number of arrested detainees Daily Number of Detainees ce c Ov 1 02 09 2014 27 10 2014 11 11 2014 e Monthly Number of Detainees Chart to display monthly number of arrested detainees Monthly Number of Detainees HN NH E NN E anuary 2014 August 2014 September 2014 October 2014 November 2014 Reception Reports Charts e Number of Visits versus Age Chart to show number of visits by visitor age e Number of Visits versus Time Chart to show number of visits by visit time Visits by Time 5 p B Mi Ww aas 2 Lamm m NEN NN NNNM mes mm o 10 15 1100 1L45 1615 1630 1645 1730 1930 1945 e Number of Visits versus Week Day Chart to show number of visits by day of week Visits by Week Day Monday Tuesday Wednesday Thursday c Ra E 56 Co e Number of Visits versus Month Day Chart to show number of visits by day of month e Number of Visits versus Receptionist Duty Officer Chart to show number of visits that occurred
28. n reports grouped by weapons used in committing them ISR vs Weapon 5 2 dal all i jolis ilal d s dele al dL jo eu im d elena Number of Reports versus Crime Location Chart to display the number of investigation reports by location from which we can conclude the hot criminal areas Reports vs Location co Ra Bl jus Number of Reports versus Crime Street Chart to display the number of investigation reports by street Number of Reports versus Claim Source Chart to display the number of investigation reports by claim source Number of Reports versus Crime Motive Chart to display the number of investigation reports by crime motive ISR vs Motive 9 F3 p C Sole gal dals Jll il piel e Number of Reports versus Transferred to Chart to display the number of investigation reports grouped by the division the crime participants were transferred to e Number of Reports versus Investigator Chart to display the number of investigation reports for each investigator e Number of Reports versus Judge In Charge Chart to display the number of investigation reports grouped by judge in charge at the crime time e Number of Reports versus Damage Done Chart
29. users add dash new charts and edit existing charts wily 4 2 1 Management Users You can access the Users section via the Management gt Users menu item board units add 953 The Users section is used to list add and edit system users like administrators receptionists investigators etc To add a new user press on the Add User button enter the user s personal information work information login credentials and save pz M d yyyy To add user s address press on the Choose button next to the address field and enter the required info Address Popup Below is the description of all listed fields Required indicates that a field is obligatory Contact Info Contact personal information FatherName Fethersname SS Identification Papers Identification paper used to enter the contact s data
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