IMPORT SECURITY FILING USER MANUAL 10 + 2 RULE SECOND
Contents
1. ARTEMUS GROUP FAA SOFTWARE TRAINING STAFFING IMPORT SECURITY FILING USER MANUAL 10 2 RULE SECOND EDITION JUNE 2009 Foreword This document covers the 10 2 additional elements required by U S Customs and Border Protection CBP effective January 26 2009 CBP will be requiring an Importer Security Filing ISF prior to vessel loading at foreign ports U S importers will be required to supply 10 additional data elements In addition 2 data elements will be required from carriers FROB IE and T amp E shipments will require 5 elements to be provided Only details on the above elements will be covered herein For additional information on how to enter data in AMS please refer to our online AMS User Manual Table of Contents Pora Vo M ad g0 el 2 0 OD cs eer eee A E terre eer eee AT 4 POW ToC A Ca TON n EE 2 How to Create a Billot ladine sssrini eannan see reer re 7 How to Transmit the ISF by Bill of Lading 18 How to Check ISF Responses by Bill of Lading eee eee 19 How to Transmit the ISF by Port Pair ccccceccasmuccensesnavinntintetennsdecosce 20 How to Check ISF Responses by Port Pail cccccscceeeeeeeeeeeeeeeeenen 22 Requirements for FROB Shipments oe ee roeseestavdeereereen edensepe decane 23 Log in Procedures 1 Use our web page www artemus us to link and log into AMS Customs Log In 2 Enter your SCAC code User ID and Password ARTEMUS Customs Reporting System ACRS SCAC User ID2. Password Login Reset Email helodesk artemus us How to Create a Customer 1 From the menu select Customer Profile 2 Click on the button 3 Enter details in the appropriate fields or bill will be rejected Example City must be in City field not in the address field etc YA Global AMS Customer Interne a x z http www artemusgroupusa com GAMS Customer Customer dll x Google x File Edit View Favorites Tools Help Simeo wo Global AMS Customer jem ai Y ih Page Gj Tools Global AMS DEMO GAMSTRNG Customer l New Save fx Cancel Cl Find P lt Delete Help Home Logout Customer Name Type the customer s name limit 35 characters Entity Identifier Enter the IRS number Employer Identification Number EIN Social Security Number SSN Passport HHG Personal Effects DUNS Dun amp Bradstreet Universal Numbering System may be accepted as an alternative to the name and address for the following elements Seller Buyer Manufacturer or supplier Ship To Party Container Stuffing Location Consolidator stuffer and Booking Party In addition CBP will accept FIRMS codes Facilities Information and Resources Management System codes for the Ship To Party when applicable How to Create a Customer continued Also CBP assigned number of the entity liable for payment of all duties and responsible for meeting all statutory and regulatory requirements a
3. Global AMS Bill Header 10 2 Enabled Internet Explorer provided by Dell Ae pal aa amp o 7 3 E R G ka E http www artemusgroupusa com GAMS bill bill exe File Edit View Favorites Tools Help qr Favorites e Global AMS Bill Header 10 2 Enabled Global AMS DEMO GAMSTRNG Bill Header He WAY BILL Open ISF Screen sos Seae Bill AA Master Bi eee SE as SCAC Enter the carrier s SCAC here Master Bill Enter the carrier s bill of lading number here maximum 12 characters How to Create a Bill of Lading continued Global AMS Bill Header 10 2 Enabled Internet Explorer provided by Dell v http 10 0 0 201 GAM5 bill bill exe File Edit View Favorites Tools Help wo i E Global AMS Bill Header 10 2 Enabled Shipping Information TEST SHIFFER D123 MAIN WAY KOWLOON HKG Shipper Type at least 4 characters of the shipper s name and click on the lil icon If the shipper is not in the data base click on the uy icon and create and save a new customer Global AMS Bill Header 10 2 Enabled Internet Explorer provided by Dell co Ea OW http 10 0 0 201 GAMS bill bill exe Google l P File Edit View Favorites Jools Help 7 wo i Global AMS Bill Header 10 2 Enabled deh Page Tools Shipping Information TEST SHIPPER D123 MAIN WAY KOWLOON HKG Manufacturer Click on the Manufa
4. 10 2 Enabled low Ko dah v Page v Gi Tools fases 1 STUFFED TOYS CARGO BASE SYSTEM To enter cargo details 1 Click on the ewicon and enter the Item number starting with 1 2 For Description of Goods type a precise cargo description 3 For Harmonized Code click on the WY icon and type in the commodity name and hit search to find the harmonized code You may also do the same search by entering the harmonized number The harmonized code is required to be provided to the 6 digit level and may be provided up to the 10 digit level This element is the same as the H S number on CBP Form 3461 and can only be used for entry purposes if it is provided at the 10 digit level or ereater After the bill has been completed scroll back to the top of the Bill Header and click on the Ei 2 icon The system will confirm all fields are validated and if so will advise you to click OK and you can continue to the next bill 17 How to Transmit the ISF by Bill of Lading E Global AMS Bill Header 10 2 Enabled Internet Explorer provided by Dell GO 2 s E http www artemusgroupusa com GAMS bill bill exe File Edit View Favorttes Tools Help Gp Favorites Global AMS Bill Header 10 Enabled Global AMS DEMO GAMSTRNG pa type WAY BILL Open ISF Sereen Shipping Information TEST SHIPPER D123 MAIN WAY KOWLOON HEG Once you have saved the bill header screen the
5. By double clicking on the line you can see the rejection message and what needs to be fixed Once the ISF has been sent you will have additional tabs reading Delete ISF and Amend ISF on the screen After you have fixed any errors you can resend the ISF as an amendment or if the shipment is cancelled altogether hit Delete and remove the ISF filing You should only use Delete if the shipment is cancelled completely otherwise send as an amendment 19 How to Transmit the ISF by Port Pair The ability to transmit ISF s by port pair is only available to users who have transmitted their manifest through AMS If you are not an AMS user you can only transmit the ISF by bill of lading from the Bill Header File Edit View Favorites Tools Help Wie Favorites Global AMS AMS Main Screen 10 2 Enabled Global AMS DEMO GAMSTRNG AMS Main Screen X Voyage 12345 v v e NEW YORK NY v CyFind NEW YORK NY 02 20 2006 0O 02 20 2007 10 00 07 GAMSTRNG Y 02 20 2007 09 55 10 02 20 2007 10 00 05 Bill Detail Information Original Manifest Tracking BL Amend Tracking Customs Vessel Departure ISF Functions LL l 1 Onthe AMS Main Screen enter your vessel and voyage Select the load and discharge ports or leave blank and click on Find 2 The port pairs will be displayed on the main screen Select the port pair you want to send the ISF by clicking on the line to highlight it 20 How to Transmit the ISF by Port
6. w od Global AMS Bill Header 10 2 Enabled i gt 6 mb e Page Toos a Equipment fe CARDBOARD BOXES CTIU12345687 We I Wt aM 1000 KGS Ms I Ms IM Length Width Height Get Min 1 Click on the ewicon 2 Enter an Item Number beginning with 1 If entering containers the item numbers should correspond with the same item number entered in the Equipment grid For bulk and break bulk cargo total all amounts under one item only and make it Item 1 3 Marks and Numbers defaults to read No Marks Leave as is or add your own marks and numbers Do Not Leave Blank 4 For Packages click the down arrow for a display of the container number for that item and select it to pull into the Equipment field For bulk and break bulk cargo leave field blank 5 Click on the Accept icon 6 To input Attribute information such as weights measures etc select the appropriate field by double clicking on the line to open it Enter weights as I Imperial or M Metric Do same for other information you want to enter and then click on the Accept icon Repeat the above steps for multiple items 16 How to Create a Bill of Lading continued E Global AMS Bill Header 10 2 Enabled Internet Py provided by Dell _ z m rF i ka z El http www artemusgroupusa com GAMS bill bill exe e e File Edit View Favorites Tools Help we oe Global AMS Bill Header
7. Open ISF Screen message will appear at the top right corner To send the ISF click Open ISF Screen and hit Submit ISF ell x Bill ISF Status Internet i acti ace eins E a https www artemusgroupusa com acrs isf BillISF jsp Bill Information Bill Number DEMO12345 select bill Submit ISF HANJIN TOKYO 01234 01234 No ISF message for this bill has been j transmitted Port of Loading HONG KONG Port of Discharge LONG BEACH CA ISF Transmissions Queue Time Trans Time Type Accepted Batch Transaction Sanm Internet Protected Mode On f Q10 18 How to Check ISF Responses by Bill of Lading Go to the Bill Header and click on Open ISF Screen This will allow you to see responses By clicking on the ISF transmission line you will be able to see all the details You will see when the ISF is transmitted if accepted or not and your confirmation number from customs E Global AMS Bill Header 10 2 Enabled Internet Explorer provided by Dell er j E http www artemusgroupusa com GAMS bill bill exe File Edit View Favorites Tools Help qp Favorites E Global AMS Bill Header 10 2 Enabled Global AMS DEMO GAMSTRNG Bill Type WAY BILL Open ISF Screen Shipping Information Shipper Name TEST SHIPPER sissies D123 MAIN WAY KOWLOON HEG If the ISF is accepted it will be displayed If the ISF is rejected it will also be displayed
8. Pair cont 3 At the bottom of the screen under ISF Functions click on ISF Transmission Screen a screen will pop up displaying all the bills for that port pair Bill ISF Status Internet Explorer provided by Dell A _ l d a https www artemusgroupusa com acrsist VoyagelSF jsp AMS I F Voyage Port Status Voyage and Port information Vessel DEMO VESSEL Voyage 12345 Port of Loading LE HAWRE Port of Discharge NEW YORK NY ISF Transmissions a Bill Number Transmitted Status 0 1234543521 No ISF message transmitted 5 No ere O w Yes Transmitted no replies received sccm w Enemon fio sDeMOBILLOGS fro Gi k LLE Submit Bills Internet Protected Mode On 4 Status will show bills that the ISF was transmitted or will read No ISF message transmitted Select the bills you want to send by clicking on the box directly in front of the bill number or select the entire row of bills by clicking on the single box in the menu header next to Bill Number At the bottom of this screen click on Submit Bills and transmit the ISF The status will indicate when the ISF is sent and if accepted or rejected 5 21 How to Check ISF Responses by Port Pair 6 On this same screen you can double click on an individual bill number and it will display the ISF transmission details time and date accepted batch and transaction User also has the ability to send ISF amendments or delete an ISF from
9. X Google P wo Global AMS Bill Header 10 2 Enabled Recipient Information SHIP TO PARTY ONE WAY DRIVE CALLAO PER 4 Ship To Name and Address Name and address of the first deliver to party scheduled to physically receive the goods after the goods have been released from customs custody 1 Global AMS Bill Header 1U 2 Enabled Internet Explorer provided by Dell G z E http www artemusgroupusa com GAMS bill bill exe D x Google File Edit View Favorites Tools Help woe Global AMS Bill Header 10 2 Enabled j o Gl me v E Page v G Tools Fs Cargo j New item Descriptions of Goods Harmonize Code Hazard Code Manutacturer A CARGO BASE SYSTEM 5 Commodity HTSUS number Duty statistical reporting number under which the article is classified in the harmonized tariff schedule of the United States HTSUS The HTSUS number must be provided to the 6 digit level 24
10. this screen Bill ISF Status Internet Explorer https www artemusgroupusa com acrs isf VoyagelSF jsp AMS ISF Voyage Port Status Voyage and Port information Vessel DEMO VESSEL Voyage 12345 Port of Loading LE HAVRE Port of Discharge NEW YORK NY ISF Transmissions Bill Number Tana Status 5 123454321 No ISF message transmitted 5 123456789013 No ISF message transmitted 0 123456LW No ISF message transmitted 20000 5 ABCDEFGHIJK No ISF message transmitted n ASIA100 Transmitted no replies received 10 BENHUIO1 No ISF message transmitted 9 CC1234 No ISF message transmitted 5 DEMO01192005 No ISF message transmitted 0 DEMOBILLO01 No ISF message transmitted 0 DEMOBILLOO2 f CN EF eaa iii 10 DEMOBILL003 No ISF message transmitted 2 pomama A Internet Protected Mode On fav Q10 Bill ISF Status Internet Explorer https www artemusgroupusa com acrs isf BillISF jsp billNumber ASIA100 r Bill Information Bill Number ASIA100 select bili Vessel DEMO VESSEL 12345 Voyage 12345 Port of Loading LE HAVRE Port of Discharge NEW YORK NY ISF Transmissions Queue Time Trans Time Type Accepted Batch Transaction Mannege 2008 05 24 03 42 37 _Not Processed Add This bill was transmitted but no response has been received Waiting for https www arte
11. cturer tab and type in same as above Enter the name and address of the entity that last manufactures assembles produces or grows the commodity or name and address of the supplier of the finished goods in the country from which the goods are leaving If Manufacturer is same as Shipper simply click on the Manufacturer box after entering the Shipper s name and address and same will carry over as Manufacturer How to Create a Bill of Lading continued Global AMS Bill Header 10 2 Enabled Internet Explorer provided by Dell http 10 0 0 201 GAMS bill bill exe File Edit View Favorites Tools Help w od e Global AMS Bill Header 10 2 Enabled Shipping Information Name TEST SHIFFER ee i e D123 MAIN WAY KOWLOON HKG Consolidator Stuffer Seller Follow same procedure as above Enter the name and address of the last known entity by whom the goods are sold or agreed to be sold If the goods are to be imported otherwise than in pursuance of a purchase the name and address of the owner of the goods must be provided The party required for this element is consistent with the information required on the invoice of imported merchandise If Seller is same as previous customer s simply click on that box to select and the same information carries over as Seller Consolidator Follow same procedure as above Enter the name and address of the party who stuffed the container or arranged for the stuffi
12. ill carry over as Buyer Notify Follow same procedure as above Ship To Follow same procedure as above Enter the name and address of the first deliver to party scheduled to physically receive the goods after the goods have been released from customs custody Important Note Shipper Consignee and Notify Party fields must not be left blank These fields are required by CBP or the bill will be rejected 11 How to Create a Bill of Lading continued Global AMS Bill Header 10 2 Enabled Internet Explorer provided by Dell e aS j Dii OW E http www artemusgroupusa com GAMS bill bill exe Google D D O O O O E File Edit View Favorites Tools Help we oe Global AMS Bill Header 10 2 Enabled poy dab Page Gp Tools Also Notify AMS Notify Parties Carrier Name Vessel Schedule HANJINTOKYOO1234 _ gil Country of Origin HONG KONG HONG KONG LONG BEACH GA LONG BEACH CA Also Notify The SCAC will pull in from the vessel table after you type in the Carrier vessel name Also Notify Parties Enter up to seven additional SCACs if necessary Click on the Li e icon and then the 9 icon Type in the company name for the SCAC you are searching and then click Accept 12 How to Create a Bill of Lading continued E Global AMS Bill Header 10 2 Enabled Internet Explorer prowided by Dell _ m lt 9 A http www aremusgroupusa com GAMS bi
13. l place of delivery you can enter the port of discharge or leave blank Move Type Click on the down arrow to display choices and click to select 14 How to Create a Bill of Lading continued _ EE ou aani Global AMS Bill Header 10 2 Enabled Internet Explorer provided by Dell oe rs ay A http www artemusgroupusa com GAMS bill bill exe File Edit View Favorites Tools Help w Global AMS Bill Header 10 2 Enabled ic ied deb i Page G Tools Equipment vee ose ee Iome CTI Z34567 12345 When entering container info follow the below steps If you are entering bulk or break bulk cargo skip to the Packages grid on the next page 1 Click on the ewicon 2 Start by entering Item 1 Each container number will receive a new item number 3 Enter the container number 4 Click on the down arrow to select the appropriate container size and type Click on the Accept icon Repeat steps to enter additional containers Next one will be Item 2 and so on 5 In the Seal grid click on the eicon 6 Enter the seal number and click on the Accept icon Seal number can be up to 15 characters 15 How to Create a Bill of Lading continued E Global AMS Bill Header 10 2 Enabled Internet Explorer provided by Dell Ou 7 http 10 0 0 201 GAMS5 bill bill exe Links Customize Links Free Hotmail Windows W Windows Marketplace F Windows Media
14. ll bill exe File Edit View Favorites Tools Help woe e Global AMS Bill Header 10 2 Enabled Also Notify AMS Notify Parties Vessel Schedule HANJIN TOKYO 01234 County of Origin HONG KONG HONG KONG LONG BEACH CA LONG BEACH CA Carrier Type at least the first 4 characters of the vessel name and click on the Ei icon Country of Origin By the dropdown arrow select the country of manufacture production or growth of the article This element is same as the country of origin on CBP Form 3461 Place of Receipt Type the actual place of receipt or in cases of transshipments the country of origin Port of Loading You can begin typing the port of load or click on the dropdown to select from the ports already set up in the voyage schedule 13 How to Create a Bill of Lading continued SS e Global AMS Bill Header 10 2 Enabled Internet Explorer provided by Dell e a 2 2 http www artemusgroupusa com GAMS bill bill exe File Edit View Favorites Tools Help wo e Global AMS Bill Header 10 2 Enabled I Vessel Schedule HANJIN TOKYO 01234 HONG KONG HONG KONG Port of Discharge You can begin typing the port of discharge or click on the dropdown to select from the ports already set up in the voyage schedule Canada Customs Office This field is not used for ISF Place of Delivery Type the place of delivery or click on the A icon to search If there is no actua
15. musgro Internet Protected Mode On 22 Requirements for FROB Shipments The 5 elements required for FROB shipments are 1 Booking Party name and address This is the party who is paying for the transportation of the goods E Global AMS Bill Header 10 2 Enabled Internet Explorer daoeed by Dell a O ph w RA E http www artemusgroupusa com GAMS bill bill exe SS Global AMS DEMO GAMSTRNG e ei ao Status COMPLETE w Type WAY BILL v Send ISF Message View ISF Responses Hvo NON NVO Type Shipping Information DEMO BOOKING FARTY TRANS PACIFIC ROUTE KOWLOON HEG 2 Foreign Port of Unlading Port code for the foreign port of unlading at the intended final destination Schedule K in Locations Table 3 Place of Delivery City code for the place of delivery Global AMS Hill Header 1U 2 Enabled Internet Explorer provided by Vell re http www artemusgroupusa com GAMS bill bill exe 4 X Google P File Edit View Favorites Tools Help we ae Global AMS Bill Header 10 2 Enabled E Vessel Schedule HANJIN TOKYO 01234 HONG KONG HONG KONG CALLAO 23 Requirements for FROB Shipments cont I ale T eader 1042 Enabled Internet Explorer provided by Vell i His J imr Li img DA p ho ERE File Edit View Fawori Tools Help El http www artemusgroupusa com GAMS bill bill exe 4
16. ng of the container For break bulk shipments the name and address of the party who made the goods ship ready or the party who arranged for the goods to be made ship ready must be provided Stuffer Follow same procedure as above Enter the name and address of the physical location s where the goods were stuffed into the container For break bulk shipments the name and address es of the physical location s where the goods were made ship ready must be provided 10 How to Create a Bill of Lading continued Global AMS Bill Header 10 2 Enabled Internet Explorer provided by Dell http 10 0 0 201 GAMS bill bill exe File Edit View Favorites Jools Help we oe e Global AMS Bill Header 10 2 Enabled Recipient Information Name TEST IMPORTER Address 5900 MAIN WAY LONG BEACH CA 90934 USA Consignee Follow same procedure as entering Shipper s name and address Buyer Click on the Buyer tab and type in same as above Enter the name and address of the last known entity to whom the goods are sold or agreed to be sold If the goods are imported otherwise than 1n pursuance of a purchase the name and address of the owner of the goods must be provided The party required for this element is consistent with the information required on the invoice of imported merchandise If Buyer is same as Consignee simply click on the Buyer box after entering the Consignee s name and address and same w
17. on has been entered How to Create a Bill of Lading 1 Select Bill of Lading and Bill Header from the menu and enter the information in the appropriate fields E Global AMS Bill Header 10 2 Enabled Internet Explorer provided by Dell a F E http www artemusgroupusa com GAMS bill bill exe File Edit View Favorites Tool Help ip Favorites Global AMS Bill Header 10 2 Enabled Global AMS DEMO GAMSTRNG Bill Header l l l Hew F ave Cancel C Find 2mZicopy Help tHome Logout Bill of Lading DEMO12345 Status COMPLETE Bil Type WAYBILL Open ISF Screen Nvo Type NON NWO Shipping Information Booking Party D123 MAIN WAY Ej KOWLOON HEG W sener F Consolidator Stuffer Recipient Information Name TEST IMPORTER 2500 MAIN WAY LONG BEACH CA 90934 USA Bill of Lading Enter your unique BL number minus your SCAC maximum 12 characters can be combination alpha numeric Status Defaults to Complete Leave as is Bill Type Defaults to Waybill Leave asis How to Create a Bill of Lading continued NVO Type You will be setup in the database as either a NVOCC or Non NVO carrier How to Select the NVO Type Non NVO Carriers select Non NVO as shown in the example on the previous page when transmitting their regular bills Automated NVO If you are an Automated NVO you will have 2 additional fields on the Bill Header to enter the carrier s Master Bill of Lading number
18. s a result of importation can be used For goods intended to be delivered to an FTZ the IRS number EIN SSN or CBP assigned number of the party filing the FTZ documentation with CBP must be provided The importer of record number for ISF purposes is the same as importer number on CBP Form 3461 Valid formats for entering numbers NN NNNNNNNXX IRS Number YYDDPP NNNNN CBP Assigned Number NNN NN NNNN Social Security Number N number X alphanumeric YY last two digits of the calendar year when the number is assigned DDPP the district port code where the number is assigned Consignee Enter the IRS number EIN SSN or CBP assigned number of the individual s or firm s in the United States on whose account the merchandise is shipped This element is the same as the consignee number on CBP Form 3461 Use the same format as for the Importer of Record number Address Type This field defaults to MAIN Address 1 Type the address limit 35 characters Address 2 Type the address limit 35 characters City Type the city name Country Initial letter search just keep pressing the first letter of the country until the correct country appears in the field State Initial letter search just keep pressing the first letter of the state until the correct state appears in the field Zip Code Type the zip code or postal code Phone Fax Type the phone and fax numbers optional Click Bita button once the informati
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