Home

License - NoteBookMaker

image

Contents

1. m OPEN BOOK FJ Note Book ID 1 NoteBook Active a I are Author Name Albert Einstein Password emc2 security Clearance 10 1 Author 2 Witness 3 Author Witness Record 6 Browse 10 Author Witness Validator Moo Department Physics Total Company Name Chemicals R Us Inc 1313 Mockingbird lane 10 Unsorted _ Secure Re Login Non Mandatory Comments PASSWORD Employee ID Modify this cand on create a SHARING Cum Leader Gal NEW CARD with YOM Cll eee re E namin os alk Issued By Name Stephen Arpie the NoteBook iC iis aleeady E ia Ti ane 5 20 50 DL open a Loge hark im wi yer D a a i User Name and PassWord user Returned To Stephen Arpie Then witness Une first Daeg Privileges the Mae Raak Glick the Hel Returned Date Time 3 3 2001 a pl elie Ae K Modifed Date Time 12 5 2006 5 01 52 PM TRAA R reads La ee soerernene a 100 ssia Browse Alternatively you click out to the Books layout and select as show page 5 In either event you will be prompted by this dialog Host Do you wish to open the selected notebook as a User or as a Host Cancel Hot J o oy Select User User access allows for adding pages and content to the notebook system The next step will ask for the user name and password that was typed on the card Manual 10 0 Page 8 of 23 Imaged 03 16 2010 NoteBookMaker User Manual When your 1 NoteBook fp7 file boots up you will be prompted fo
2. g r pe Total Sorted a i rds Show All New Record Delete Record Find x View As E Prewiasi os MEERE ee Search Author Name Picture Card Security Status Description Department Al Registration lics A DEY You are currently running in Demo mode Click Register to Ni enter your license or Click Demo to continue in Demo Mode nistry Jat hemisi Pn p hemis _ Register Demo Lit nistry Once clicked the Card layout is displayed as shown on the next page Manual 10 0 Page 6 of 23 Imaged 03 16 2010 NoteBookMaker User Manual Each system comes with 9 cards that can be edited or deleted In this case we will click the New Card button or just modify an existing card Librarian enc Edit NEWCARD DUPE CARD PHOTO Search PT FND O Layout Mandatory FIND ALL Card View f LIBRARY CARD Status __ sort ee OPEN BOOK i gt Note Book ID l NoteBook Active O Author Name Your Name Here Password Your Password Here Security Clearance 3 1 Author 2 Witness 3 Author Witness Record 6 Browse 10 Author Witness Validator Add your Photo ID 1 Department Biochemistry Total Company Name Your Organization Here Unsorted Secure l Re Login Non Mandatory Comments PASSWORD Employee ID Optional information Add your comments heres SHARING Group Leader SECURITY Issued By Name Stephen Arple Issued Date Time 12 17 2006 10 10 23 PM host Returned To Privileges Returned Da
3. CUT CLEAR WIAD a al GE Tool Tips are available for each button and field label They can be turned off after the user is familiar with the software 10 0 Manual 10 0 Page 2 of 23 Imaged 03 16 2010 Note Maker User Manual 10 0 Video Tutorial Support This manual is supported by QuickTime videos that can be found by going to We recommend watching the Note Maker tutorial videos to fill in any questions that you may have The videos can easily be included into a company s standard operating procedure training requirements A list of vides can be found on the next page More videos will be added over time so visit the site periodically ANN NoteBookMaker lt E a A A od http notebookmaker com a Q Goo na Address Book Bonjour Mail INBOX CLF u 05X commands 50 FileMake ation Flows FDA Software gt NoteBook Maker TutorialVideos Store DownLoads Support NoteBook NewPage Signature TOC LibraryCard FAQ NoteBookMaker for PC and Mac The World Leader in Virtual NoteBooks NEWS Free Download NoteBookMaker 8 5 Universal Binary Com WinXP Vista MacOs A NoteBookMaker is a totally secure and completely Virtual Electronic Laboratory Notebook The software replaces your traditional paper notebook with a modern system that protects your intellectual property and process It even has a Virtual Solutions Alliance Librarian VL to take care of NoteBook Administrat
4. Einstein emc2 Manual 10 0 Page 5 of 23 Imaged 03 16 2010 NoteBookMaker User Manual 10 0 Now that you have familiarized yourself with the NoteBook you may want to create a Card for your specific ID To do this you will need to access the Card layout If you have made cards before and want to edit or create new ones then click the Create or Edit Cards button to gain access to the Card layout Layout Book List View As Em me Preview JEA nos EBEE se tale ee pelick Note Book ID Author Name Picture Card Security Status Description Ey Training NoteBook Albert Einstein gt l 3 Active Research Teas tmr Aled Heal f heaeloo barrie EJ P a Ao ticre BF ior one The system comes with the Librarian in Demo Mode and thus you will not need to type in the administrative user name and password However once the Librarian has been registered then you will need to type in the Librarian user name and password The registration license is sent via email at time of purchase Registering the Librarian secures access to the Card layout where all passwords are stored For the sake of discussion let us assume you are in Demo Mode and you have access to the Card layout so you can administer the card system and get familiar with managing the users for the author witness and validator roles Once you click the Create or Edit Cards button a Registration dialog is presented Select Demo as shown below Librarian
5. Le ee BG A ansapasoatosgecsussctneaqesaessesseuqccutasegtesasaistittiecsasdiyueavesscetes otsecotieiesasaevaieuaensnosnittesrraiastuiina sotinaueasssitls VIEW Record wea dagauets saanasensaenceadeesannaccetesaan ie asusonsaessacoatesaacneacesaaeas accecsastaszecsieneataesassaascanasceactears acaccanenacacaaadune ranssscantesasiantdessesasrescanceanasaecoeneasaanancunsacasapesaeaastaaaccausssaasenetans soaaescaeuenss aus ceannaae Seen earn E Oe PESO RO EEA EOE oD SETTER UE EEEE POTEET Coan ONES nO E Search I S C eee ee eee SHOW ALL una 1 a EA Fee Ae EAE E TE le E a a at ee oa a ee ieee FINE I7 RE FIND a Mansana aa Ea aeaaaee EO EAEAN aa S AEA aA EAEE ea WAAN SEARE eN WAATA SEEEN AAT An resVeuv cade aaa Sasae ESEE AEA eccves seuveuwe cud svcd ves aaa ea Waa A SEAE AEA Eaa A A BA aan Ea SA aE cous rede AEA aa a aAa Aa a aaa Sa ea aa A SEa aA M EE a Ei E GCONSTRAAIN Body with CSS EXTEND main Text Unsorte OMIT OMIT X DUPE ADD field SORT UN record amp Graphic Legal New Page Import PICTURE Export Acrobat PDF Legal NEW PAGE POST AUTHOR POST Footer WITNESS ith wit VALIDATOR Dates paea ee T Current amp f Albert Einstein User Status 4 Photos 10 22 39 PM 10 22 41 PM ss i Page 17 at 17 Layout 2 Prime TD 2H 201K MES PM Stephen Arpe 100 oa GC Browse F formatting or paste in pictures then Layout 2 Text amp Graphics is required The graphics field above can support many popular formats and thus most popular sc
6. License shall be held by a court of competent jurisdiction to be contrary to law that provision will be enforced to the maximum extent permissible and the remaining provisions of this License will remain in full force and effect If the Software is supplied to the United States Government the Software is classified as restricted computer software as defined in clause 52 22 7 19 of the FAR The United States Governments rights to the Software are as provided in clause 52 227 19 of the FAR 10 0 Manual 10 0 Page 23 of 23 Imaged 03 16 2010
7. Name Value List tab Se Page Type Value List tab OTOT E Project ID Value List tab EE Export Value Lists Manual 10 0 Page 13 of 23 Imaged 03 16 2010 NoteBookMaker User Manual Search Layout With the header fields in combination with the footer and main body text fields a user can perform very detailed searches cS The buttons to the right under So ve tab lity ean and others are convenient ways to conduct searches Navigational controls are listed under the tab while the functions are listed at the top left Enter your search criteria create multiple requests expand and constrain to get the page records that are of interest After you have completed your search you can print or report on your found set It is important to note that only one book can be searched at one time If the user wishes to search multiple books then they have two options The first option is to use merge existing notebooks into one notebook This can be accomplished by importing multiple books into an empty Template NoteBook fp7 You can rename the file before or after the process as long as you have a library card that grants access Once all the file s are imported then a search will be for all the data Alternatively you can export each individual notebook as an Adobe Acrobat Portable Document pdf The network version can export directly to this format Later you can import each pdf into a master pdf and use Acrobat
8. pallets such as amp most importantly issue as NAM ETS OEE AEN OAS The security clearance that was set up in the librarian will determine what legal functions that are permitted There are other constraints as well such as an author cannot witness their own page a witness cannot witness a page that has not been authorized a host cannot authorize or witness any pages but merely browse These constraints are essential to legal notebook system Detailed information can be found in the Help Tabs of each palette Manual 10 0 Page 11 of 23 functions such Imaged 03 16 2010 NoteBookMaker The Page Text and Graphics User Manual 10 0 The first layout only involves a body that has one big text area This text only layout is typically used for free form typing and pasting in text from other programs If one wants to preserve the AA 1 NoteBook z _ Browse Edit GOPY PASTE CUT CLEAR UNDO SPELL Print SETUP PREVIEW PAGE GoTo Header ae TE rt a J Ta E ee ee 7 N J alokai gii Company Dept Chemicals R Us Ine 1313 Mockingbird lane Physics COVER with Layout Project ID Double Helix Pape 17 File 1 MoteBook TOC Project Name Heredity Reference 16 File 1 NoteBook OPEN PAGE page Layout 2 Key Word DNA Type Original Correction Pg SAGE Url inform Sl pa REFERENCE T B A e a a a a a i ation T ee Correction ee ASSIGN
9. s get started The installation program NoteBookMakerInstaller will prompt you to install the application and to read the license agreement Installation will default to the program folder directory on the hard drive and will also place an icon on your desktop On a Mac look inside your applications folder and drag it to your dock for easy access The installation process will install the NoteBookMaker 10 x application 10 NoteBooks a Training NoteBook amp a Template NoteBook On the PC there are an additional 30 minor files and on the Mac there is an extension folder All the files are in the same directory of the program folder See the section at the end for a complete listing of all files installed Because only one directory is installed backup amp archiving is a snap See the sections on backup amp archiving strategies NoteBookMaker10 0R1 Tester Q Action Search NoteBookMaker10 0R1 Application Name Date Modified Size Kind NoteBookMaker10 0R1 3 16 09 89 7 MB Application a 1 NoteBook fp7 3 16 09 1 1 MB FileMaker Document a 2 NoteBook fp7 3 16 09 1 1 MB FileMaker Document a 3 NoteBook fp7 3 16 09 1 1 MB FileMaker Document a 4 NoteBook fp7 3 16 09 1 1 MB FileMaker Document Directory view of the a 5 NoteBook fp7 3 16 09 1 1 MB FileMaker Document a 6 NoteBook fp7 3 16 09 1 1 MB FileMaker Document NoteBookMaker E 7 NoteBook fp7 3 16 09 1 1 MB peel Document installation Mac version a 8 NoteBoo
10. 03 15 match then the user is 2 i i HoteBook bm Z e lias rejected and has a total of Albert Einstein emca enca iors irados 11 3 attempts before all the l ingen eeik data files are closed 100 al HC Browse Manual 10 0 Security Log 10fF1f2003 12 21 17 FH Stephen Page 7 Page 19 of 23 Imaged 03 16 2010 NoteBookMaker User Manual 10 0 Pasting a Table as Text and as a Graphic NoteBookMaker supports Microsoft Excel Word and PowerPoint files via the clipboard for easy copy paste functionality The advantage of pasting in the table as a graphic element is that the layout is maintained and cannot be changed This too can be copied out and re used if required Any size table can be used in this procedure Even if the table is very large it will image out on paper as magazine quality Alternately one could copy paste sections until the complete table is produced Use the magnification for on screen viewing of detailed spreadsheets in NoteBookMaker First you will click the graphic element and copy Next click back on the notebook page and issue the paste command wW Microsoft Excel Table ead File Edit view Insert Format Tools Data Window Help E A SAY BBS o gt BS fe 4a MS w
11. 10 Active Chemistry FAN No p assw ords gt l NoteBook 1 James Watson 4 10 Active Biochemistry KAN are viewable Record E 1 NoteBook l Francis Crick e 5 l0 Active Biochemistry HIL i gt l NoteBcok 1 Linus Pauling iq 6 10 Active Chemistry IYAM from this layout Tpi E 1 NoteBook 1 Maurice Wilkins za 7 10 Active Quality 12 1 The Librarian n Unsorted f l NoteBook l Rosalind Franklin q 8 l Active Molecular Biology 1 202 conj unction E 1 NoteBook 1 Marie Curie 9 10 Active Physics aia With the FS i NoteRank 1 Stenhen T Amie ai i i Active Omslitw 11 19 Security Lo 2 provide full security amp audit reporting which are key to 21CFR Part 11 With these tools you will easily satisfy your auditor s requirements Manual 10 0 Page 18 of 23 Imaged 03 16 2010 NoteBookMaker The Security Log User Manual 10 0 From the Card view of the Librarian the Administrator can readily obtain information about who has opened a notebook and when access has occurred Also if there are any failed attempts at login then they too are recorded by the Security Log To view this information one simply clicks button from the Library Card View Secure scripts palette Only the Librarian administrator should view this information because it contains all the passwords entered by each user The system administrator is shown the cabinet view Librarian Browse FIS View Cabinent Audit List Librarian There is a control palette w
12. BookMaker USER MANUAL v 10 0 AO Training NoteBook LABORATORY NOTEBOOK CHEMICALS R US INC 1313 Author amp Witness Macbookprol7 2 3 4 User NoteBookMaker Version 10 0FR1 2009 Un Registered CLICK HERE to Register 100 al FS Browse NoteBookMaker User Manual 10 x Table of Contents Welcome and about the NoteBookMaker 0 ecccccssesecccneseeceeeeseeenaees 2 Video Tutorial Support ccc ccccccssscccceeececeeeceeaeeeccaeeeceseeeeceeeecesaeeeeeaenees 3 NS EATEN O n oe T E E E E E E 4 Usine the SoftWare esc Sheen te nptiecieen ts dene irine renia ERE ET E EEEE Eaa 5 20 Uero eU a a E EAE EA EE E E AEEA EEEE 5 6 OE E a E E EE E TE E E A E E eee 7 8 TREC ON T e 9 The Pise Text Oily nO Sraphi S sen ancvesewssaeandsnacesoraaeesesanaeoanneacarathenseeks 10 The Page Text and Graphics PAC TC ACCES ee E A iemaeusaeoranes 12 WY US ESS oss ate ccanece acces E E A E E TT 12 DC EOS ING OA Oa E E EN 12 DC AC Ay OU agate ceene cence E 13 Trawler OMmten s TOC aac 5iacctssacscovsccacsetnenescevsensosatee sansa tieciauatiee saree tueceauetnesenseteeasontaca 14 FOU Impor OUI ANG aaiae vee sence ae AN EEEE ENEAN AANEEN 14 Toe HSNO WON VAIN ctesoac cece euessteace cee anwanteeeascee a eanteee E eee 15 17 A VS E E dase E E E uit ato ow E E tote E E E EE 15 SCPE ANa AOA O esra a ere eee 16 Table view Card s amp Book S ecsesesssscseesssessessseesesessesesesreseseseesesesseseseeseseseesesere
13. E AOATOTEOAOOTEAO AAA AOLO ATLA ACEO OL AO OLA CA AACA OAT A OLA OLO OOOO OL OOO AT OO OLE OOOO ALAA OA OA OO CMO O CTA OOAOOCO OO CCOOLOOCLO CLO O OL OOCO OCA OOOOOOETOOCLOO CAO OOMON OLA OO COCA OO OCOOAOOOL OOOO AOL OOCO OCCA OOOO TCO OOOO AO TT A AT TE ET EE TET AT Layout Cover D L LABORATORY NOTEBOOK _ Record 16 Total 16 an ses l CHEMICALS R US INC 1313 semi sorted MOCKINGBIRD LANE Current User Alber Current User Access Author Witness Validator foteBook Host Server Powerbookl7 File Size MB 43 Account Name MoisBookMakerh Version 8 5 2007 License 785 911689 jagisterad License PA 100 wal E J Browse P The cover displays the photo identification of the current log in user In upper right hand corner is a control menu that performs the following functions will open the notebook to the last page 01 opens to the table of contents view WElay opens the Librarian file brings up the help information for the cover layout OJ will close the notebook but keep the application running i Deel will close all active books and quit the application Manual 10 0 Page 10 of 23 Imaged 03 16 2010 NoteBookMaker User Manual The Page TEXT only no graphics 10 0 When you create a new page you will be prompted to choose between 2 layout styles Message Which Layout Text or Text amp Graphics fry Browse Wet 1 oteioci Edit COPY Company Dept Chemicals R
14. T ALLOW THE EXCLUSION OR LIMITATION OF IMPLIED WARRANTIES THE ABOVE LIMITATION MAY NOT APPLY TO YOU T Limitation of Remedies and Damages In no event will the author its parent or subsidiaries or any of the licensors directors officers employees or affiliates of any of the foregoing be liable to you for any consequential incidental indirect or special damages whatsoever including without limitation damages for loss of business profits business interruption loss of business information and the like whether foreseeable or unforeseeable arising out of the use of or inability to use the Software or accompanying written materials regardless of the basis of the claim and even if the author or the author s representative has been advised of the possibility of such damage The author s liability to you for direct damages for any cause whatsoever and regardless of the form of the action will be limited to the greater of 500 or the money paid for the Software that caused the damages THIS LIMITATION WILL NOT APPLY IN CASE OF PERSONAL INJURY ONLY WHERE AND TO THE EXTENT THAT APPLICABLE LAW REQUIRES SUCH LIABILITY BECAUSE SOME JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES THE ABOVE LIMITATION MAY NOT APPLY TO YOU 8 General This License will be construed under the laws of the State of Connecticut except for that body of law dealing with conflicts of law If any provision of this
15. Us Inc 1313 Mockingbird lane Physics PA TE CUT CLEAR UNDO SPELL Print SETUP PREVIEW PAGE File 1 NotcBook Layout Project ID Double Helix Page 17 r Project Name Heredity Reference 16 File 1 NoteBook Layout l Key Word DNA Type Original Correction Pee Url Attachment OPEN PAGE Record if Total 17 Unsorted This is the view of a Text Only page This type of layout is only for text and not for graphics vu cussecusicsnrseaces saubapeusesacsecewarnescicessseecsuescuausdsseecenstuainesecscetserussenueteseastienshsus eas eieeastenestenesteuisuaiteelesssunstntesesestesrssiecuunsnsestsusucscesesreseacssreuerseeuseueveeemassennecsesustensteeshasuee cus tesuauenceccsseencxenscnee REFERENCE POST WALI DATORA Anthor titor rit ERER t Created 12 28 2006 10 22 39 PM pe o Posted Posted Enn Modified 12 4 2006 10 22 41 PM Posted See rrr R Page 17 of 17 Layout 1 Printed 12 28 2006 10 23 03 PM Stephen Arp 100 pled Browse Go To COVER TOC Header with page inform ation PAGE Correction ASSIGN VIEW Search SHOW ALL FIND RE FIND CONSTRAIN EXTEND OMIT OMIT X DUPE ADD SOAT U record Import PICTURE Export Acrobat PDF Legal NEW PAGE POST AUTHOR POST WITNESS Footer with Dates amp Photos Current Usar Status From here you will perform the functions that are listed on the button
16. al oe a e i E hw b Frera E buena P 1 1 2 2 3 3 4 4 6 6 7 7 2 2 2 2 1c 1c hi For Help press F1 NUM Manual 10 0 Page 21 of 23 Imaged 03 16 2010 NoteBookMaker User Manual 10 0 icense NoteBookMaker SOFTWARE LICENSE PLEASE READ THIS LICENSE CAREFULLY BEFORE USING THIS SOFTWARE BY USING THIS SOFTWARE YOU AGREE TO BECOME BOUND BY THE TERMS OF THIS LICENSE IF YOU DO NOT AGREE TO THE TERMS OF THIS LICENSE DO NOT USE THIS SOFTWARE AND PROMPTLY RETURN IT TO THE PLACE WHERE YOU OBTAINED IT FOR A FULL REFUND The enclosed NoteBookMaker electronic laboratory notebook program Software is licensed not sold to you by the author for use only under the terms of this License and the author reserves any rights not expressly granted to you You own the media on which the Software is recorded or fixed but the author and its licensors retain ownership of the Software itself 1 License This License allows you to a Use one copy of the Software on a single computer at a time To use the Software means that the Software is either loaded in the temporary memory i e RAM of a computer or installed on the permanent memory of a computer i e hard disk etc b Make one copy of the Software in machine readable form solely for backup purposes As an express condition of this License you must reproduce on each copy any copyright notice or other proprietary notice that is on the original copy supplied
17. by the author c Stand alone single user license with demonstration data can be permanently transferred under this License to another party by providing to such party all copies of the Software licensed under this License together with a copy of this License and the accompanying written materials provided that the other party reads and agrees to accept the terms and conditions of this License Transfer of rights only applies to the stand alone single user version Transfer of the multi user license does not apply see next section d The Stand alone single user license without demonstration cannot be permanently transferred under this License to another party The license requires each unique user to purchase a separate license Thus each unique user must be registered via the Librarian to gain access The license is granted per user company If a user changes company employment they must purchase a new license to use the system in the new company A license from one company to another is not permitted Agreements between NoteBookMaker LLC and the purchaser must be made in advance of sale NoteBookMaker LLC retains the right to audit the user company once per year for compliance of the end user license agreement Contact notebookmaker mac com to initiate the number of licenses required to outfit your organization e The multi user license requires each unique user to purchase a separate license unless otherwise noted in the sales agreem
18. direction tool bar controls navigation Use of the bar controls the correct viewing and printing of data It was necessary to develop this direction tool bar in order to properly select the correct layout The record browser is a good visual tool to guide the user through the notebook and list of Cards in the Library Printing will automatically select the appropriate layout Data that is ready for patent submission can easily be imaged to pdf or as a stand alone data file similar to this solution that requires no additional software This is critical for 21CFR Part 11 compliance The default font is Times New Roman True Type 12 point It was selected for its legibility both on screen and on paper The font face is used in all fields accept the graphics field on layout 2 The graphics field can take a paste from any clipboard compatible program Sophisticated scans tables sound and movies can be placed Both layouts have a text field for scientific data Because this solution works like paper and not just a database it is limited to how many lines of data that can be displayed in an 8 5 x 11 format In order to provide the legal aspects of an electronic notebook some pull down menus were stripped of their normal FileMaker Pro functionality Button commands were substituted for the pull down menus to provide specific access amp control for the end user and the IT department Help files are located on the tabs of each layout Edit COPY PASTE
19. display a master page directory for all your entries The export can be TAB XML or fp7 formats The fp7 is the preferred way to export and import for this feature It will retain the original formatting and file names Manual 10 0 Page 15 of 23 Imaged 03 16 2010 NoteBookMaker User Manual 10 0 The Librarian Detail As mentioned in the Setup pages the Librarian is the place to register your users Each User shall receive a card with the mandatory fields listed below The tab shall display the following information al Librarian Ea lew cu carcs soos Her close Sit newcarp puPecarD PHOTO Search ifol4 Fo Layout Mandatory FIND ALL Card Vie_ i LIBRARY CARD Status i _sort__ OPEN Book l Not Book ID ai i O Ae p Author Name e Password Security Clearance B 1 Author 2 Witness S Author Witness Record d Browse 10 Author Witness Valdator Add your Photo ID i Department Secure Total Company Name Yon Company Name Here Unsorted f Re Login Non Mandatory Comments PASSWORD Employee ID Optional Information Adel yonr comments BEE C SHARING Group Leader ina SECURITY Issued By Name Issued Date Time host fuel to O Privileges Returned Date Time Modifed Date Time 12 e 2006 9 40 47 AMT Ho cao ae ket carps Books HELP close Card View Gatton brings the Librarian Administrator to the card layout Create and edit ca
20. ent Thus each unique user must be registered via the Librarian to gain access The license is granted per user company If a user changes company employment they must purchase a new license to use the system in the new company A license from one company to another is not permitted Agreements between NoteBookMaker LLC and the purchaser must be made in advance of sale NoteBookMaker LLC retains the right to audit the user company once per year for compliance of the end user license agreement Contact notebookmaker mac com to initiate the number of licenses required to outfit your organization 2 Restrictions The Software contains trade secrets in its human perceivable form and to protect them you may not REVERSE ENGINEER DECOMPILE DISASSEMBLE OR OTHERWISE REDUCE Manual 10 0 Page 22 of 23 Imaged 03 16 2010 NoteBookMaker User Manual THE SOFTWARE TO ANY HUMAN PERCEIVABLE FORM YOU MAY NOT MODIFY ADAPT TRANSLATE RENT LEASE LOAN OR CREATE DERIVATIVE WORKS BASED UPON THE SOFTWARE OR ANY PART THEREOF oF Termination This License is effective until terminated This License will terminate immediately without notice from the author or judicial resolution if you fail to comply with any provision of this License Upon such termination you must destroy the Software all accompanying written materials and all copies thereof and Sections 6 7 and 8 will survive any termination 4 Passwords The Software licensed to you contains features wh
21. eseseeees 17 Te SCC UT EOT aeae a etc 18 ANER PO e e R E AT A N E T E E ET 18 FP AS 2 TAC e E E 19 20 MOINS as spd cae Speer gee tn cassis sas seo ce oe E ane pen spon ane oweorgteutaaaseu 21 22 PN o E I E A E A A aa 21 22 M lti U Ser ricaricare 21 22 NoteBookMaker User Manual elcome and thank you for selecting NoteBookMaker The World Leader in Electronic Laboratory NoteBooks NoteBookMaker is a legal notebook system for laboratory professionals The solution was produced with FileMaker Developer database software It is simple to use and manage Unlike other database solutions this product delivers true what you see is what you get a key feature for legal defense and support for 21CFR Part 1 lcompliance NoteBookMaker can be setup in single user multi user pier to pier or client server The multi user mode requires the purchase of FileMaker Pro 7 0 or greater and is best hosted by FileMaker Pro Server Minimal IT knowledge is required to get started It contains 2 main database files a NoteBook and a Librarian file The NoteBook file is where the scientist enters their data The Librarian is where the IT department or administrator sets up users via Library Cards The NoteBook file looks like a book but has the power of a modern database engine One can easily create search and print scientific data It uses 2 layouts Layout text only and Layout 2 for text and graphics pictures sounds and movies The
22. ich are protected by certain passwords You are not authorized to enter remove or change such passwords and only the author is authorized to enter remove or change such passwords 5 Export Law Assurances You agree that neither the Software nor any direct product thereof is being or will be shipped transferred or re exported directly or indirectly into any country prohibited by the United States Export Administration Act and the regulations there under or will be used for any purpose prohibited by the Act 6 Limited Warranty The author warrants for a period of ninety 90 days from your date of purchase that i the media on which the Software is recorded will be free from defects in materials and workmanship under normal use and ii the Software as provided by the author will substantially conform to the author s published specifications for the Software The author s entire liability and your sole and exclusive remedy for any breach of the foregoing limited warranty will be at the author s option replacement of the media refund of the purchase price or repair or replacement of the Software THIS LIMITED WARRANTY IS THE ONLY WARRANTY PROVIDED BY THE AUTHOR AND ITS LICENSORS EXPRESSLY DISCLAIM ALL OTHER WARRANTIES EITHER EXPRESS OR IMPLIED INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE WITH REGARD TO THE SOFTWARE AND ACCOMPANYING WRITTEN MATERIALS BECAUSE SOME JURISDICTIONS DO NO
23. ics Search FIND FIND ALL places the user in the search mode Additional criteria commands are available to assist the user in completed a search JEAN will show all the card entries in the database XW button allows the user to sort by specified criteria 0773104 button opens the notebook listed in the Note Book ID field It is designed to provide a fast open routine for systems that contain a large number of notebooks SORT OFEN BOO button will also open the listed NoteBook allows the Librarian to log out leave the system in a secure mode Securely type at the prompts Account Name and Password button provides the identification signature in conjunction with the user s name allows the Host to change the availability of the Librarian to 1 of 3 states 1 Single User 2 Multi User and 3 Multi User hidden Multi User is the state necessary for networking button will open the security log layout and allow the Librarian administrator to view the audit trail report Secure a PASSWORD In mode the found set of records is navigated by clicking on the record index in the upper left hand corner of the screen Some additional features are the Gul Librarian ability to sort your card set by Browse wan ECARE Clicking on the field headers such holt as Library Card Note Book ID Lavout Mandatory A complete listing of automation Cad vie LIBRARY CARD scripts is shown he
24. ientific and graphic programs Supported formats include copy paste tiff eps pdf Jpg gif and many others Sound aiff mp3 and Movie formats are also supported Manual 10 0 Page 12 of 23 Imaged 03 16 2010 NoteBookMaker User Manual 10 0 Page Headers As with any page you should fill out the header fields so you can do proper searches For example the Project ID field can be loaded with default values so all your users conform to proper language Attachment can hold file archives of any type of data COPY PASTE Wy Pint SETUP PREVIEW PAGE Company Dept Chemicals R Us Inc 1313 Mockingbird lane Physics Project ID Double Helix Page 17 File 1 NoteBook Project Name Heredity Reference 16 File Note Book Key Word DNA Type Original Correction Per Attachment Url Value List can be Exported and modified in a spreadsheet program and then copied back into any NoteBookMaker 8 5 File Edit View Insert Format Pages Script notebook The last item Export ejat aala Close sew Value Lists is what is used to 1a mE Bk export not only Project ID but E OMES age Setup also Project Name and ore Print Preview ooP pes 17 File NoteBook Compound Name EEL g a Bint 4p pee File ee Fel Send Save PDF TEE The files created can be found in 7 a al Ue es TE the parent folder of your 1 pe ET Export NoteBook File NoteBook data file mm DONO Eiaeia E U import NoteBook File Project
25. ion Simply copy paste your data from any program on to a page Use one notebook per author or many You can even merge multiple notebooks into one notebook You have total flexibility Authorized NotefookMaker has all the benefits of a database such as searching printing ribcage ball emailing importing and exporting MS Office and Adobe Acrobat integration And best of all your data is nicely presented in a 8 511 notebook format The software is used by scientists engineers amp many others who need a notebook system that has true document control Simply Acquire your Personal Library Card from your System Administrator your Librarian Enter a User Name amp Password in the Security Log amp Start generating legally defensible 21 CFR Part 11 Compliant data No IT support required Low system overhead We did our job so you can do yours Library Card p g Log NoteBookMaker NoteBookMaker has several advantages over paper systems Firstly the ability to perform a Search on one or many parameters to generate an intelligent found set With this ability the scientist is able to correlate their findings with other colleges or past work Gone are the days of wasting company resources due to recreating entire Manual 10 0 Page 3 of 23 Imaged 03 16 2010 NoteBookMaker User Manual 10 0 nstallation The program is easy to set up and use We kept it simple so that it would work as designed like a laboratory notebook So let
26. ith an button that Layout the administrator host clicks on to gain access to Cabinen the report d By clicking the Quit ANll button a complete report Record of all activity is generated Modifying Note Book ID Clicked Found 2 Total 3 Dates names passwords and sorting too can customize the report The audit trail is another key requirement of 21 CFR Part 11 compliance Unsorted NoteBook Maker 2007 During the login process the Security database opens along with the Librarian and records the information that the user types The information typed is compared to the information that was set up in the Librarian by the administrator host If the information is a complete match the e08 user is presented with Audit Trail their notebook data file 1 NoteBook fp7 in stand alone mode and 1 100 os al HO Browse SecurityLog NBM NoteBbookMiaker oo OE Wie Audit Trail Print salsa Report J ETU P F F IMT GoTo EXPORT FIND SORT RE FIMC FIND ALL GoTo WN SORT OMIT Cabinent Librarian Pass Fori Entered HoteBook Clicked User Hame Em plogee ID Date Ti Security Ler Sigaature Card Humber Picture Department Pass ord Lookup HoteBook Lookw Records 3 NoteBook fm7 in multi Albert Einstein eme emc We32003 17 user mode If the Unsorted 1 FOR RED 1 HoteBook ohm 3 information is not a Charles Darwin ome emed ss2
27. k fp7 3 16 09 1 1 MB FileMaker Document E 9 NoteBook fp7 3 16 09 1 1 MB FileMaker Document 1S shown a 10 NoteBook fp7 3 16 09 1 1 MB FileMaker Document 1 Librarian fp7 3 16 09 1 KB FileMaker Document a Training NoteBook fp7 3 16 09 3 5 MB FileMaker Document a Upgrade NoteBook fp7 3 16 09 1 MB FileMaker Document LJ Extensions 3 16 09 Folder Librarian Tutorial Videos A list of Training videos Demonstrates the functions and layout features of the Librarian demonstrating best practice approaches Videos require QuickTime Pro Player CreateLibraryCard mov EditLibraryCard mov LibraianDetail mov Learn how to create a Library Card Edit a card and manage users and notebooks A quick tour of the notebook cover and page NoteBookCover mov Manual 10 0 Page 4 of 23 Imaged 03 16 2010 NoteBookMaker User Manual 10 0 sing the Software Before we can begin entering data into our 1 Notebook we must setup the Librarian with a user and a witness This is a formal process for each user Note If you are using the demonstration software then you can skip this section for now Simply open the 1 NoteBookMaker fp7 file and when prompted type in Albert Einstein for the User and emc2 for the password This will log you in as Albert Einstein Latter you can go to the Card View in the Library and create your own card When you are ready to purchase a full license then follow the steps below to gain access to the Libra
28. r User Name your name Password your password This is the information that you typed into the Librarian when you set up your card security Log In User Name and Password User Name Your Mame Here Password stot cancel During the login process the Librarian Security table records the information that the user types The information typed is compared to the information that was set up in the Librarian by the administrator host If the information is a complete match then the user is presented with their notebook data file 1 NoteBook fp7 If the information is not a match then the user is rejected and has a total of 3 attempts before all the data files are closed Upon successful login the User will appear on the cover as you are presented with your l NoteBook See next section Their first assignment should be to witness the initial page This tells management that they have read and understood that this is a secure electronic notebook system Click around to get the feel of the application The user can now start creating and posting pages On a routine schedule the person designated as the witness for this 1 NoteBook should review and post their signature to completed pages The witness will need a Library Card with a security level of 2 3 or 10 10 0 Manual 10 0 Page 9 of 23 Imaged 03 16 2010 NoteBookMaker User Manual 10 0 The Cover 00 1 NoteBook 5 Browse me ole ACAL LLC CAAO COT
29. rds here This layout requires Librarian Administration privileges Normal User privileges will not allow access to the layout This is because User Names and Passwords are kept here button brings the Librarian Administrator to the table view of found set of cards Similar to the card view layout no access is allowed for normal users This layout is a great way to view all or some of the cards in the Library button brings the user to the book view This is the entry point to the Library From here you can choose a book to open or Re Login as the Librarian as the user sOi button opens the general help layout BOSS will only close the Librarian data file and not other active files This will prevent any user from login into any notebook The Librarian must be open for others to access their notebook NEW CARD DUPECARD FHOTO ava Cri button creates a new blank card that needs to be filled out before using DTA button duplicates the existing library card Manual 10 0 Page 16 of 23 Imaged 03 16 2010 NoteBookMaker User Manual allows the user to directory locate a file that is to be imported in to the user picture The file format is compatible bmp cgm drw gif macpaint pcx pic jpg lotus SLD tiff metafile eps and epsf Be sure to select the document preference for Store Compatible Graphics before importing each graphic into your notebook The preference file will direct the notebook to store cross platform graph
30. re to the right i MO Note Book ID 1 NoteBook above r Author Name Your Name Here Password Your Password Here gt button will also open the listed security Clearance B 1 A uthor 2 W P NoteBook 10 0 Manual 10 0 Page 17 of 23 Imaged 03 16 2010 NoteBookMaker User Manual 10 0 Table View Mode in Detail Card List for Librarian It is obvious that The Librarian is the place to hold all your user information but there are some other interesting features that system administrators shall appreciate Librarian OETI CARDS EVIL Picture Note Book ID Pass Word Security Edit NEWGARD DUPECARD PHOTO Search FIND FIND ALL SORT Status Department Company Name Issued D a I 1 NoteBook Active Physics Chemicals R Us Inc 3 3 200 ar ist iti E E E N es EF 2 Charles Darwin R l NoteBook l emc l Active Biology Chemieals R Us Ine 3 3 200 i ee nen e l 3 Niels Bohr 1 NoteBook l emc3 10 Active Chemistry Chemicals R Us Inc 4 22 20 gt 4 James Watson E 1 NoteBook l emcz 10 Active Biochemistry nea sei Us me EREA a B 5 Francis Crick U 1 NoteBook l emc l0 Active Biochemistry Chemicals R Us a 4 22 20 1 gt 6 Linus Pauling fq l NoteBook l emc 10 Active Chemistry Chemicals R t Us Ine 39200 Taral E 7 Maurice Wilkins m l NoteBook l emc2 10 Active Quality Chemicals R Us Inc 12 1 20 i ee ee ee i Unsorted gt 8 Rosalind Franklin A l NoteBook l emc2 10 Active Molec
31. rian User Set Up The Librarian Typically the Librarian is a person who manages the system but they may also be a user as an author witness or validator In the single user version the user is also the Librarian The Librarian will administer the notebooks and Library Cards First we must open the Librarian data file If this is your first attempt you will see 9 Cards for the Training NoteBook You can use their ID to explore the functions of the NoteBook system Simply click the corresponding NoteBook ID Librarian J Total Sorted z x Records Show All New Record Delete Record Find Layout BOK List View As mm Prewiewe eG cae S00Ks BSR see se ral ee Search FIND Note Book ID Author Name Picture Card Security Status Description Departmet Fa Tr ining NoteBook Albert Einstein i l 3 Active Research Physics gt Training NoteBook Charles Darwin Z 3 Acove Research Biology FA Training NoteBook Niels Bohr A 3 3 Active Research Chemistn gt Training NoteBook James Watson a 4 4 Active Research Biochem E3 Training NoteBook Francis Crick U 5 3 Active Research Biochemi gt Training NoteBook Linus Pauling fa 6 3 Active Research Chemistry FJ Training NoteBook Maurice Wilkins a 7 3 Active Research Quality gt Traiming NoteBook Rosalind Franklin i 8 3 Active Research Molecular FA Training NoteBook Marie Curie e 9 3 Active Research Physics and when prompted type in the user name and password such as Albert
32. s search routines Either way exporting and importing into a master notebook or master pdf are great ways to search on all your organizations data And you do not need an IT department to accomplish it All these functions are straightforward end user skills 10 0 Manual 10 0 Page 14 of 23 Imaged 03 16 2010 NoteBookMaker User Manual 10 0 Table of Contents TOC Each notebook will automatically build a table of contents The tab provides a great way to perform quick reviews of found data sets Each field can be sorted to OOGO 1 NoteBook _ Browse Print SETUP PREVIEW PAGE ale G Ea 4 TOC Report Type Output Project ID Detail Screen Click to Run TOC Reporter Project Name sey W Page Created Date Posted Date limes File E 12 4 2006 Francis Crick NoteBook Alcohol dehydrogenase Alcohol dehydrogenase Alcohol dehydrogenase 19 1242006 James Watson 1242006 Francis Crick NoteBook Catalase Catalase Catalase 24 2006 Tarere Worenn TRHANNIA Francis i rirk Site Fink generate a specific order The fields displayed are Project ID Project Name Compound Name Page File Name Author Posted Date Witness and Date Created The reports can be output to any device or electronic format An advanced technique involves combining several notebooks into one The text fields can be exported from each notebook file and imported into a master notebook This way all fields can be searched across all notebooks The TOC will
33. te Time Modifed Date Time 12 17 2006 10 11 31 PM NoteBookMaker VES 2007 100 J wl HO Browse Completely fill out the card for the first user Include a photo to yield a visual ID of the user Use a security setting of 3 to allow the new user to witness the first page of the 1 NoteBook Create a second card for 1 NoteBook that will be used for witnessing This will be for the person that will review the notebook so here too you will need a security setting of 3 Create as many cards as you have users It is a good idea to have all your photos and user information before beginning this process The host should be changed after the system is set up See the section on Passwords and Security Once you have made a Library Card the user can open a book and login In multi user mode the Librarian administrator will keep the Librarian fp7 file open for users to access during their normal login process It is highly recommended that a dedicated server host the Librarian and all notebook files The server should not be used for routine data entry of notebooks but merely hosting and system administration Manual 10 0 Page 7 of 23 Imaged 03 16 2010 NoteBookMaker User Manual 10 0 User Login Now that you have your Card completed you can open the notebook that it references To open the 1 NoteBook click the button or the Open Book button Fn Ac 7 __ Browse ae Layout Card view f LIBRARY CARD Aiia _SORT PF
34. ular Biology CAS E Us nia 120 206 E39 Marie Curie 1 NoteBook l emc2 10 Active Physics Chemicals R Us a 2 1 7 206 E 10 Stephen J Amie pi i NoteBook i emc I0 Active Quality Chemicals R R Us Inc 11 12 20 A very useful tool built into The Librarian is the mode It is different than the T G AVO mode primarily because it shows you all the users in a found set If we issue the OnvewV command before going to table view we will see a complete listing The Table view can be sorted by clicking on the individual headers such as Author Name or NoteBook ID This is extremely helpful when you need to identify who and what someone has access to use or has used This is a major component of 21CFR Part 11 compliance System administrators can quickly modify access privileges on the found set by applying replace content command on a particular field Care must be given before issuing the function Modifications can t be undone unless they are manually type set Book List View Mode in Detail Book List for users BOSS HK mode is the main entry point in the Library rm m Librarian Browse OEBE coos BLE EC ECT Here the users MIPIT Note Book ID Author Name Picture Card Security Status Department Can easily find ee Book List gt 1 NoteBook 1 Albert Einstein t l 10 Active Physics 3 3 23 there notebooks gt 1 NoteBook 1 Charles Darwin EA p 10 Active Biology ETEDI and open them m gt l NoteBook 1 Niels Bobr 3
35. y ime ZB Arial 10 BLU amp 88E 8 8 He O a A ks g A B iC D E F G H 1 _ 2 This is a Copy Paste test from Microsoft EXCEL to HOTEBOOKMAKER 3 A 1 1 1 1 1 1 1 5 2 2 2 2 2 2 2 E 3 3 3 3 3 3 3 7 4 4 4 4 4 4 4 g 5 5 5 5 5 5 5 g G G G G G G G 10 7 7 7 7 7 7 7 11 E g E g m E g 12 q q g g g g g E 10 10 10 10 10 10 10 14 15 16 m 18 19 20 21 22 23 MAHI Copy Paste Table 5 l 7 7 ial m Mirae woe Woteeshaeeeee aNG EAAl a J A 7 P R all ff Start El I Pa Microsoft Excel Table E Standalone Data Analysis Pag NoteBook aker Pach 10 08 PM Manual 10 0 Page 20 of 23 Imaged 03 16 2010 NoteBookMaker User Manual 10 0 If you want multiple images such as tables and graphics for the same page then you will need to shift click each element click copy then bring them over together on the same clip board The will automatically reduce to fit and center for proper viewing This is how the table looks once you paste it into a graphic text page nY NoteBookMaker Pai x File Edit View Insert Format Records Scripts Window Help j2Y S Rey l Ee Se ie ss ee a NoteBook Ls Ari py co ASTE m Cc t D LL CHEMICALS U T3 INC 1313 MOCKINCEIUD LANE TEI CAN TAKE UP TO dd CHADACTEDS Eroject ID Table sample Fage Type Original Eroject Name Paste sample Fage Reference 19 Page 20 Bile NoteBook rbm Beer naneae n Beeroneaen

Download Pdf Manuals

image

Related Search

Related Contents

Metra Electronics 95-7332 User's Manual  ! WARNING - Napoleon Products  Manual - Interkyt  

Copyright © All rights reserved.
DMCA: DMCA_mwitty#outlook.com.