PQS Quality Assurance protocol TITLE: Solar power system for
Contents
1. The chosen array position must available capacities but do not Minimum vaccine storage capacity litres specify a named model Minimum water pack freezing kg 24 hrs capacity SECTION 3 Power system 3 1 Solar power system quantity Solar power units required 3 2 Solar power system type Either Type 1 with battery set Or Type 2 battery free direct drive L_ Or Type 2 direct drive with ancillary battery L 3 3 Array support details Pitched roof mounting Yes _ No L If YES give roof pitch in degrees This is the lowest temperature in the room housing the refrigerator NOT the lowest outside air temperature In cold climates temperatures down to 10 C may occur in health facilities that are left unattended and unheated for long periods Note Some models are refrigerator only with no ice making capability PQS E03 PV1 VP2 2 doc 5 of 13 06 July 2010 face as close as possible to South northern hemisphere If YES give roof slope orientation If YES state roof finish material Agree realistic lengths of ground conductor with the qualified supplier or North southern If YES height of building to eaves m hemisphere and must be Flat roof mounting Yes _ No L completely shade free If YES height of building to roof m including overhead cables If YES st2. Procurement agency Contact name Address 1 Address 2 Address 3 Address 4 Tel Fax Email E003 PV01 All system components must be PQS pre qualified Refrigerators must comply with specification E003 RF04 battery powered E003 RF05 battery free direct drive or E003 RF06 direct drive with ancillary battery Solar power systems must comply with SECTION 1 Site 1 1 Fields marked are mandatory The more precise the other data the easier it will be for the qualified supplier to design the solar power system to suit the specific site Country Longitude Latitude Nearest city town Village or suburb Site name Altitude in metres above sea level SECTION 2 Refrigerator and power system 2 1 Refrigerator quantity Number of units required 2 2 Temperature zone Choose the appropriate temperature zone If winter temperatures are low and site heating is unreliable specify a freeze prevention circuit Hot zone 43 C Temperate zone 32 C Moderate zone 27 C Cold climate freeze prevention circuit Yes _ Nol If YES specify the lowest winter temperature to which the refrigerator will be exposed 2 3 Refrigerator model Check PQS data sheets for Refrigerator only Combined refrigerator amp water pack freezer
3. ied y WHO PQS PV01 VP2 2 y EDF JM PQS Quality Assurance protocol Original English SLE Distribution General TITLE Solar power system for compression cycle vaccine refrigerator or combined refrigerator and water pack freezer on site checklists for completed installations Product verification protocol E003 PV01 VP2 2 Applies to specification ref s E003 PV01 2 Issue date 6 July 2010 Date of last revision 2 August 2007 Contents i PESE i EE EE ET AEE EENE A 1 2 Normative references e seesseeessossooesosessesssossoosssosssoessosesoesssossoosssosesosesssssessee 2 3 Terms and definitions eseseoosooossossooessosesossscossosessesscossoosssosesosssosesoesssesseese 2 d Applicability iccccccctecccccsisussssdccsvncdvaccsdsessssuvosscsssesedosecaseesssdeecesusnssecssesedeucnsuancoses 3 5 Specification checklist eoosssssosssooeesosoosssosesosooossssoosssosesosssososssosssssesesssossssso 3 5 1 Specification requireMents eeeeceeeeseceessneeeceenseececseaceeeeeseeeeseeaeeesenaes 3 5 2 Criteria for qualification sssri essiens danir ER ESEE 3 6 Quality control checklist ssoooesooooessoosessossssoosesssossesoossssooessssoesssoossssseesessoe 3 6 1 Quality control standards essiens n eee eeii s 3 6 2 Manufacturing quality control checklist cc eeeseeeeeeneeceeeneeeeeeeneeeeeees 3 6 3 Site work quality control checklist seeeeeeeeeeeeeeeeeeeeeerereerrereerrrresrrer
4. Note All checks must be satisfactory before the installation is handed over to the user CHECK 1 System description 1 1 Qualified supplier Name 1 2 Photovoltaic panel Make Model ref 1 3 Panel mounting frame Type of support structure describe 1 4 Refrigerator Make Model ref 1 5 Power system Direct drive RF05 RF06 _ Battery powered RF04 _ If battery powered complete 1 6 otherwise go to CHECK 2 1 6 Battery powered systems Battery set make Model ref Battery type Sealed _ Flooded _ Charge regulator make Model ref CHECK 2 Shipment details 2 1 Was the shipment damaged Yes L No L If YES describe damage 2 2 Were any components missing Yes _ No If YES list missing parts 2 3 Were any components under supplied Yes _ No L If YES list under supplied parts 2 4 Were any spare parts missing Yes _ No L If YES list missing parts 2 5 Were any spare parts under supplied Yes _ No L If YES list under supplied parts 2 6 Have damaged missing under supplied parts been Not applicable _ Yes _ No L replaced If NO describe action taken to complete the installation Comments CHECK 3 Photovoltaic panel installation 3 1 Panel orientation 3 2 Panel slope
5. Are technician s manuals in the correct language Yes _ No _ LI LI L Has one complete set of documentation been filed in a lever arch file Yes No and given to the procurement agency CHECK 9 Overall conclusions and recommendations 9 1 Recommendation Pass _ Fail _ If FAIL list outstanding work still required If PASS the installation can be handed over to the user Dat ci ids cd icone mania becadnoneenerawss Installation technician s Signature 0 cece cece eee cece ee eee e ene ene ee nen enats PQS E03 PV1 VP2 2 doc 11 of 13 06 July 2010 Annex 4 30 day test checklist Note The user must complete this checklist for each installation after the first 30 days of operation Instructions for completing this form Complete the form 30 days after the refrigerator was handed over to you Send a copy of the form back to Attach a copy of the temperature record for the whole 30 day test period Name Position Tel Have you received training in the use of the system Yes _ No Do you have a copy of the user manual for the solar panels battery set and Yes No refrigerator Is the system working correctly Yes _ No Has the refrigerator temperature stayed between 2 C and 8 C throughout Vest ING the last 30 days i Have you attached a copy of the temp
6. ate roof finish material from at least 9 00am to Wall mounting Yes _ NoL 3 00pm throughout the year If YES give wall orientation Give orientation in Northern If YES give mounting height m hemisphere as SE SSE S Ground mounting Yes No L POM AW OF nS ouam Pole mounting Yes _ No L hemisphere as NE NNE N Tf YES sive height of pole NNW or NW give Jerg o poe If YES choose top or side mount Top _ Side 3 4 Array cable Length of array cable required m Measure the true distance Measured cable length including all m from the array to the battery bends and vertical and horizontal set position as accurately as lengths and add 10 possible 3 5 Ground conductors No of lengths of ground conductor No of earth connection fitting kits True distance is measured along the actual route the cable will follow Measure vertically horizontally and with all changes in direction at 90 degrees PQS E03 PV1 VP2 2 doc 6 of 13 06 July 2010 Annex 2 Specification checklist for unknown sites Note Use this form when the final location of the equipment is unknown Complete one copy for each system type Solar refrigerator specification checklist for unknown sites Date Country Procurement agency Contact name Address 1 Address 2 Address 3 Tel Fax Email All system components must be PQS pre qualified Refrigerators must comply with PQS specifica
7. erature record for the last 30 days Yes _ No Have you checked that all the indicator lights work correctly Yes _ No If NO which of the lights did you see in operation Comments and questions here If you have any comments or questions about the equipment or the installer please write them USer S SIGNAUULE odori eninin nA nade danse Date eaer ea PQS E03 PV1 VP2 2 doc 12 of 13 06 July 2010 Revision history Date Change summary Reason for change Approved 03 04 2007 Amended to final PQS format 09 05 2007 Revised to SMc comments amp teleconference UK SMc AG 26 04 07 16 05 2007 Final review version 06 07 2010 Icepack changed to water pack Generally Cross references added to E003 RF06 equipment 1 Scope description changed 2 Normative references updated Annex 1 Revised and split into Annex and Annex 2 Annex 2 3 5 added Annex 3 3 5 added Annex 3 Amended Annex 4 Amended Compatibility with new E003 RF06 documents PQS E03 PV1 VP2 2 doc 13 of 13 06 July 2010
8. frigerant identification Yes L No L Is the thermostat non adjustable by the user as required Yes L No L Is there an external reading thermometer as required Yes L No L Comments CHECK 6 Wiring installation 6 1 Wiring Has the system been wired in accordance with the qualified supplier s wiring diagram Yes L No L Are all electrical connections concealed and properly protected Yes L No L Has the site installed electrical wiring been tested Yes _ No _ Comments CHECK 7 Commissioning tests 7 1 Commissioning have all tests been carried out in accordance with the Yes L No qualified supplier s instructions If YES describe tests If NO explain why tests have not been carried out 7 2 Are all system components functioning properly Yes _ No Comments CHECK 8 Documentation 8 1 Documentation check PQS E03 PV1 VP2 2 doc 10 of 13 06 July 2010 Has a user manual been supplied for all system components Yes No Are user manuals in the correct language Yes _ No Has a technician s manual been supplied for all system components Yes No Has an installation manual been supplied _Yes _ No Is the installation manual in the correct language Yes No B A A
9. g User training is optional If offered the syllabus should cover the following topics e Daily weekly and monthly maintenance tasks e Checking and topping up electrolyte flooded battery systems only e Battery replacement e Health and safety guidance Handover dossier The handover dossier must be issued to the procurement agency after the installation has been completed The dossier must be presented in a lever arch folder with clearly marked subject dividers and must contain the following e Completed signed installation checklist e User manual technician s manual and installation manual for the solar power system containing the material listed in specification E003 PV01 2 clause 4 11 e User manual for the connected refrigerator complying with clause 4 11 of specification E003 RF04 E003 RF05 or E003 RF06 as appropriate e Completed signed 30 day test checklist One copy of the user manual is also to be handed to the responsible person at the installation site Customer reference checklist Not applicable Pre qualification evaluation Not applicable Refer to E003 PV01 VP1 2 Modified products Not applicable PQS E03 PV1 VP2 2 doc 4 of 13 06 July 2010 Annex 1 Specification checklist for known sites Note Use this form when the final location of the equipment is known Complete one copy for each system type Solar refrigerator specification checklist for known sites Date Country
10. h ancillary battery U 3 3 PV array support details No of roof ground mounting kits Total of all mounting kits No of pitched roof mounting kits should equal quantity of units No of flat roof mounting kits specified in 2 1 and 4 1 No of wall mounting kits No of ground mounting kits 3 4 Array cables Typical length of array cable m This is the lowest temperature in the room housing the refrigerator NOT the lowest outside air temperature In cold climates temperatures down to 10 C may occur in health facilities that are left unattended and unheated for long periods 5 Note Some models are refrigerator only with no ice making capability PQS E03 PV1 VP2 2 doc 7 of 13 06 July 2010 Agree realistic lengths with the qualified supplier If supplied in large rolls cables can be cut to suit on each site 3 5 Ground conductors Agree realistic lengths of ground conductor with the qualified supplier No of lengths of ground conductor No of earth connection fitting kits PQS E03 PV1 VP2 2 doc 8 of 13 06 July 2010 Annex 3 Installation checklist Note The installation technician must fill in a copy of this checklist for each completed installation Solar refrigerator installation checklist Date Country City town Site name Installation technician Installation company Address 1 Address 2 Address 3 Address 4 Tel Fax Email
11. irect drive refrigeration equipment complying with specification E003 RF05 is entirely battery free Direct drive refrigeration complying with specification E003 RF06 uses an integrated battery to power ancillary equipment such as fans instrumentation and control This battery is charged from the solar array PQS E03 PV1 VP2 2 doc 1 of 13 06 July 2010 The procurement agency should complete Annex 1 and issue the document together with a copy of specification E003 PV01 2 to one or more qualified suppliers as the basis for obtaining tender offers A copy of the Annex 2 checklist should subsequently be completed by the installation technician at the time of commisssioning and handover and a copy of the Annex 3 checklist should be completed by the user at the end of the first 30 days of operation It is intended that the partly completed E003 PV01 VP2 2 and any other supporting documents that the procurement agency considers necessary together with the successful tenderer s priced offer should form the basis for a contractual agreement between the parties for the supply installation and commissioning of one or more installation s 2 Normative references Toma H and Markvart T Solar Autonomy Calculation Tool University of Southampton UK 2009 WHO PQS E003 PV01 2 Solar power system for compression cycle vaccine refrigerator or combined refrigerator and water pack freezer WHO PQS E003 RF04 2 Refrigerator or combined refrigerator and
12. itions at or as close as possible to the named site Equipment for unknown locations is to be designed on the basis of the best available climatic information for the country region province or district specified in Annex 1 Criteria for qualification An individual installation will be accepted by the procurement agency when e The completed Annex 2 handover checklist shows that all components are correctly installed and are operating satisfactorily e A completed Annex 3 user checklist has been received showing no faults and correct temperature control throughout the first 30 days of operation Quality control checklist Quality control standards All installation work must be carried out in accordance with the qualified supplier s installation instructions All on site electrical installation work must comply with IEC 60364 1 Manufacturing quality control checklist On site inspection of the production facility is not required Site work quality control checklist The installation technician will carry out an inspection of each completed installation and complete a copy of the Annex 2 checklist If the installation is satisfactory it will be handed over to the user who will complete a copy of the Annex 3 checklist after the first 30 days of operation The procurement agency will only accept the installation when both checklists are satisfactory PQS E03 PV1 VP2 2 doc 3 of 13 06 July 2010 6 3 1 6 4 Trainin
13. measure angle relative to the horizontal degrees 3 3 Do shadows fall on the panel between 9 00am and 3 00pm Yes _ No If YES the system FAILS and the panel must be moved 3 4 Panel support structure Anodized aluminium Yes _ No Stainless steel Yes _ No _ Galvanized steel painted or unpainted Yes _ No _ Other material describe If other material the structure does not comply and must be replaced Are foundation pads or roof fixings in place and are they adequate Yes _ No L Have theft deterrent fasteners been used Yes _ No L 3 5 Lightning protection PQS E03 PV1 VP2 2 doc 9 of 13 06 July 2010 Solar refrigerator installation checklist Date Country City town Site name Has the lightning protection circuit been correctly fitted Yes _ No Has the earth electrode been correctly fitted Yes _ No _ Has lightning protection system been tested for electrical continuity Yes _ No 3 6 Array cable Is the solar array cable type correct for the specified application Yes _ No Is the solar array cable protected against mechanical damage Yes _ No L Is the solar array cable protected against rodent attack Yes _ No _ Comments CHECK 4 Battery installati
14. on where applicable 4 1 Battery set and battery set housing Applicable _ Not applicable go to 5 _ Accessible for maintenance Yes _ No L Protected against the weather Yes _ No L Safely located to prevent accidental damage Yes _ No _ Secured against theft Yes _ No Have battery safety instructions been provided Yes _ No _ Have battery maintenance instructions been provided Yes _ No _ 4 2 Flooded batteries where fitted Applicable _ Not applicable go to 4 3 _ Are battery casings transparent Yes _ No _ Was the electrolyte acid supplied in a separate sealed container Yes _ No _ Has the battery safety equipment kit been supplied Yes _ No 4 3 Battery charge regulator Was the regulator preset in the factory Yes _ No Does the unit have a correctly labelled array charging indicator Yes _ No _ Does the unit have a correctly labelled low battery indicator Yes _ No Does the unit have a correctly labelled load disconnect indicator Yes _ No _ Does the unit have an optional acoustic alarm Yes _ No _ 4 4 Fuses 10 no spare fuses in polythene bag fixed next to fuse box Yes _ No L Comments CHECK 5 Refrigerator 5 1 Refrigerator or combined refrigerator amp water pack freezer Casing marked with the correct temperature zone symbol Yes No _ Casing compressor marked with re
15. resree 3 6 3 1 Trainin E orire iiini EEEE EE EREE RE E 4 6 4 Handover dossier sreserrsiorrireki irrevene aa e aana 4 7 Customer reference checklist cesccasscsanssnsdadvseascsnesncssssveacssevcassedssbesasdecsierusasveus 4 8 Pre qualification evaluation cccsscssssscccssssssssssccscscsssscsscesessssssccssceoeees 4 9 Modifi d Products iiccccscscensssecvesocsesstersesctevescscsnsnsssecccsessscscesdsscededssvsisecesbeseeves 4 Annex 1 Specification checklist for known sites sccssssscssssssssssssscsccssssceees 5 Annex 2 Specification checklist for unknown SiteS ccsscccssssssccsssscesssssscesees 7 Annex 3 Installation checklist sscccssscssscssssseccscsscessscssesessccscessscseesssseseeees 9 Annex 4 30 day test checklist ssscccsssscecsscsseecssccscressccseeessscscecsscceesesccceees 12 Revision WistOry cscccccsscssssscssccsscsceecsscsscessscsesenscssseessccseessssccsessscesssesccseesones 13 1 Scope This document sets out the requirements for the procurement installation and commissioning of solar powered vaccine refrigerator installations on one or more sites Two alternative systems are covered by this protocol Type 1 systems use a solar array to charge an electrical storage battery pack which then powers refrigeration equipment complying with specification E003 RF04 Type 2 systems use a solar array directly to power the refrigerator compressor D
16. stination e Offer one or more refrigerators or combined refrigerator and water pack freezers complying with PQS standards E003 RF04 and or E003 RF05 and or E003 RF06 and which are currently pre qualified by WHO User The person responsible for the day to day operation and temperature monitoring of the installation PQS E03 PV1 VP2 2 doc 2 of 13 06 July 2010 5 1 5 2 6 1 6 2 6 3 Applicability The Annex 1 specification schedule will be completed by the procurement agency The Annex 2 QA assessment will be completed by the installation technician The Annex 3 checklist will be completed by the user Specification checklist Specification requirements Annex lists the required installation s and their location s Each complete installation including solar power system and compatible refrigeration equipment is to be designed and supplied by the qualified supplier using component elements already pre qualified by WHO in accordance with PQS specifications E003 PV01 2 and E003 RF04 E003 RF05 or E003 RF06 and PQS verification protocols E003 PV01 VP1 1 and E003 RF04 VP E003 RF05 VP or E003 RF06 VP Qualified suppliers should consider environmental conditions at the installation site s when selecting a suitable refrigerator for example in dusty conditions avoid using models with condenser fins requiring electric blower fan to clean the fins Equipment for known locations is to be designed for climatic cond
17. tion E003 RF04 battery powered E003 RF05 battery free direct drive or E003 RF06 direct drive with ancillary battery Solar power systems must comply with E003 PV01 SECTION 1 Location 1 1 Field marked is mandatory Country Give as much additional detail Region s or Province s if known as possible District s if known SECTION 2 Refrigerator 2 1 Refrigerator quantity Number of units required 2 2 Temperature zone Hot zone 43 C Choose the appropriate Temperate zone 32 C temperature zone If winter Moderate zone 27 C L_ temperatures are low and site Cold climate freeze prevention circuit Yes No heating is unreliable specify a If YES specify the lowest winter C freeze prevention circuit temperature to which the refrigerator will be exposed 2 3 Refrigerator model Refrigerator only O Check PQS data sheets for Combined refrigerator amp water pack freezer L_ available capacities but do not Minimum vaccine storage capacity litres specify a named model Minimum water pack freezing kg 24 hrs capacity SECTION 3 Power system 3 1 Solar power system quantity Solar power units required 3 2 Solar power system type Either Type 1 with battery set E Or Type 2 battery free direct drive L Or Type 2 direct drive wit
18. water pack freezer compression cycle For solar powered rechargeable battery storage WHO PQS E003 RF05 2 Refrigerator or combined refrigerator and water pack freezer compression cycle Solar direct drive without battery storage WHO PQS E003 RF06 1 Refrigerator or combined refrigerator and water pack freezer compression cycle Solar direct drive with ancillary rechargeable battery 3 Terms and definitions Installation The solar power system specified in this document connected to a refrigerator or combined refrigerator and water pack freezer complying with specification E003 RF04 E003 RF05 or E003 RF06 Installation technician The person who installs the solar power system and associated refrigerator on behalf of the procurement agency Procurement Agency The organization which purchases the equipment covered by this specification and which provides the qualified supplier with details of the installation site s Qualified Supplier A qualified supplier must e Supply a coherent correctly sized system where the settings of all the components have been adjusted for optimum performance at the installation site e Have installed and supported at least ten photovoltaic systems in a developing country or countries for at least two years detailed references including donors locations and contacts must be provided e Have the capacity and financial resources to provide long term support to the systems in the country of de
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