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1. Under Student Management click ELL Student List 1 any ELL students do not appear under this ist such as Canadian born ELLs reter to page 17 for how to locate and report on them using the Search Students tab Teachers can sort by any category along the top by clicking here in the box labels i e Class Birth Date etc Double click on Program Model space adjacent to the student to activate the drop down list Do the same for all three fields for each student 1 Program Model Double click in the student space to select the applicable program model Intensive Tutorial Integrated Comprehensive Literacy or Demit for each student Please refer to the Elementary ESL ELD Currciulum 2008 for program models page 39 fttp www edu qov on ca eng document esleldprograms esleldprograms pdt Note Ali primary ELL students from JK to Grade 3 should be categorized under the Comprehensive Literacy formerly Balanced Literacy program model While not specifically defined in ministry literature most ELLs would follow these guidelines Intensive for Step level 1 2 students Tutorial for Step level 3 4 students and Integrated for Step level 5 6 students We would not normally use Demit for an ELL student unless they have moved or are Inactive Demitted ELLs will nat be counted in the ELL Student List of total numbers see page 16 for more details OTCDSB ESL Forms amp Procedures
2. oa a Linked here are the Secondary ESLIELD Curriculum Document and I cans oa SLED Papas 64 Taste S the Secondary Transition Guide 1o ne eral eea ee help direct teachers in the meetings Secondary Placement This section is intended for the Exchange of Information meeting that takes place each spring between elementary and secondary teachers to discuss Grade 8 ELL student needs and appropriate secondary placement Teachers should complete this prior to the Review meeting selecting Designation ESL or ELD Program Model Intensive Partial Tutorial or Demit and Course Level A E Teachers are advised to first review the secondary ESL ELD curriculum at http www edu qov on ca eng curriculum secondary esi9 12currb paf for more information and see the Transition Information Guide available in Help for printing Save amp Submit for each student after completing this section Section F Student Strengths Needs amp Next Steps This section is intended to be completed at June end and is primarily for classroom teachers to note any student attributes that merit programming considerations These could include recording any demonstrated strengths the student exhibits perceived needs and suggested next steps for more effective instruction or assessment The ELL teacher will need to contact the classroom teachers of all students that they support to gather this information before the
3. 22 USER MANUAL ELL Companion and the Provincial Elementary Report Cards Step Version 1 2 September 2013 EE ines eamin peste are mottoa ferengit ange iecatone Tiie willbe neted or e reporteri and eeslinn Tih iliac cing the pga bro thet nds ocean expan eben mde ESL or ELD nv of Engl neg noes Ja opaga spea aeh otek dae the ders pticpsngin ESL ELD pra on i i tint cmmmedatne he bee proved ogee bcos sng cer fo linge len opp ok in evden ft ng In grades 1 8 the identification of a student as being at either Step level 1 or 2 indicates that the curriculum expectations for the ELL student have been modified and the student s mark or grade reflects the student s level of achievement in the modified program In such cases the ESL ELD box will be checked on the student s Progress and Report Cards for the following subjects Language each strand for Provincial reports Mathematics each strand for Provincial reports Science and Technology and Social Studies Geography and History for Grades 7 and 8 As well the following statement appears on each report located within each progress and report card Teachers do not have to type it in Achievement is based on expectations modified from the curriculum expectations for the grade to support English language learning needs Information should be noted on the report indicating the nature and extent of the program adaptations In grades 1 8 the identificat
4. English Language Leamers Policies and Procedures K 12 2007 Section 2 8 1 p 8 Under Student Management click the ELL Student List You must enter select the Program Model Intensive Tutorial Integrated or Comprehensive Literacy Please refer to the Elementary ESL ELD Currciulum 2008 for program models page 39 ht www edu gov on ca eng documenv esleldprograms esleldprograms pdi Program type ESL or ELD and ESLELD Step level 1 2 3 4 5 or 6 for all of these ELL Students All 3 fields must be completed for each student before the program will allow you to Save amp Submit for all three categories otherwise the application will flag this as an error TTCDSE ESL Forms amp Procedures Tuesday September 10 2013 Page 6 of 22 USER MANUAL ELL Companion and the Provincial Elementary Report Cards Step Version 1 2 September 2013 and the data will not be saved All English Language Learners ELLs should be assessed as to their English proficiency lev77el and appropriate Program Model prior to entering the information This information may be obtained from the elementary assessment instrument materials available from the ELL Gains web site at http www edugains ca newsite ell2 step stepflowchart html __student Management ELL Students are defined by the Mitty See Elementary ELL tudent List lt ELL Student List Student Tracking Form pgs 6 9 tor more specific details
5. Tuesday Sept 10 2013 age 7 of 22 USER MANUAL ELL Companion and the Provincial Elementary Report Cards Step Version 1 2 September 2013 2 Program Type Double click on the ESL ELD space to activate the drop down list and select either ESL or ELD whichever applies to the student For more information on the difference between the two programs consult the Elementary ESL ELD Currciulum at hitp www edu gov on ca eng document esieldprograms esleldprograms pat English Language Learner ELL Companion 5 Double click on the ESL ELD Step level space to activate the drop down list and select the correct Step level 1 6 that applies to the student Note Remember to repeat this procedure for all ELLs on the ELL Student List 3 Step Level Using the Step Initial Assessment materials available on line at ELL Gains http www edugains ca newsite ell2 step initiallanguageassessment htmi and the TCDSB Step Assessment Summaries by division ELL teachers should select a Step for each English language learner If the student straddles several Step levels teachers should select the lower possible number which is usually the student s reading and writing levels although not always Verify that you have all 3 entries for each ELL student and when complete click the Save amp Submit button to save and input the data Save amp Submit after each student The application will return an error messa
6. USER MANUAL ELL Companion and the Provincial Elementary Report Cards Step Version 1 2 September 2013 Section E ESL ELD Program Accommodation Modification amp Assessment Strategies This box details teaching strategies appropriate for this each student s ESL ELD program Students in Step levels 1 and 2 would require program modifications to be noted while all students including those in Step levels 3 6 should have suitable comments noted regarding program accommodations All students should have a description of the most appropriate assessment strategies noted for them as well All descriptors can be input by pointing and clicking from the dropdown menu button and copying to the Tracking Form Teachers may alter delete or add to these comment boxes as well There is a maximum of 2000 characters within each box with Spell Check Please note that only students in the ESL ELD program at Step levels 1 or 2 will have the check boxesW highlighted for the major subject areas Please review the section on Report Card Subjects amp Check Boxes further in this manual for more information EsutLp ren pn Select the appropriate S accommodations or modification using the freaca a trees as required then eese eaicne Foe select suitable assessment strategies trom the drop down menu as well Save 2 amp Submit atter each box BT Totoro tup Wen to 2000 characters
7. end of June and then manually input it OTCDSB ESL Forms amp Procedures Tuesday Sept 10 2013 USER MANUAL ELL Companion and the Provincial Elementary Report Cards Step Version 1 2 September 2013 student Stromsths Needs and Next Steps Surengtas seerdincrscelam abject F sats The box will expand to fit up to 2000 characters and Spell Check is enabled Section G Mathematics Program This area of the form will automatically fill in all mathematics grades marks and comments from the latest term of the student Report Card ELL teachers may Refresh with the latest recorded information if required from the previous term or year using the Refresh Math Marks amp Comments button aera Progam e ernen nea Commas F aera There is a maximum of 5000 Peery mt Spa See characters once the Report arannana ashe Card is complete comments can be Refreshed for this box Parental Guardian Communication While the need for ongoing communication with parents guardians is critical especially in the ESL ELD program schools are not required to divulge any of the information contained in the ELL Student Tracking Form as per regulations 2 8 1 and 2 8 4 of the ELL Policies and Procedures document http www edu qav on ca eng document esleldpragrams esleldprograms pdf Administrators may however request a parental guardian signat
8. url_default welcome cai ES Under Applications click Web Applications and then TCDSB Se om Web Applications Under All School Apps click on the English Language Learner ELL Companion Note The system displays a Login screen for the application If access is denied please contact Eva Au at 416 222 8262 extension 2417or the Help Desk helpdesk tcdsb org or ext 4357 to request access TCDS ESL Forms amp Procedures Tuesday September 10 2013 Page 50r 22 USER MANUAL ELL Companion and the Provincial Elementary Report Cards Step Version 1 2 September 2013 Enter your User ID and your Password and click Login Under User Profile Check the year and if you teach ESUIELD in more than one school remember to change your location here To change your User Profile 48 hool and School Year or effective date click on User Profile tab as indipat d in the diagrams It may be useful to access previous ears ESUELD Fos by selecting earlier School Years Entering Student Data The ELL Students List contains all JK 8 students in your school who meet the Ministry criteria for English Language Learners currently foreign born and arrived within the past 6 years to Canada Although ELLs are only funded for 4 years the ministry recognizes that many other English language learners may require focused educational supports for longer
9. 2 will default to receiving a check mark W for each report in Language each strand for Provincial reports Mathematics each strand for Provincial reports Science and Technology and Social Studies Geography and History for Grades 7 and 8 The ESL ELD indicator boxes will be checked and the Ministry statement pertaining to program modifications will apply already located on each of the progress and provincial report cards The indicator check box can be removed or added for any subject by clicking on the appropriate check box Once a student s level is initially recorded this will be the default rule for populating the report card any changes made to the student s level after the Progress Report will not be automatically reflected in subsequent reports Therefore entering this correctly early in the school year will ensure all of the students reports are accurate and will avoid having to make corrections in later report cards Once you enter data for an ELL student through Report Card Subjects tab the student can always be found again in the same list and the student s ELL Student Tracking Form can be opened in this view Non listed ELLs can be found using Search and once information is recorded for them once their name will appear on the ELL Student List To Search For Any Other Student Not Listed To access any other student not found in the ELL Student List users must use the Search Students tab To Search you have three opti
10. TCDSB Web Applications Elementary ELL Companion STEP User Manual ra ee 2013 2014 Student Management amp Procedure BESUELD Dept 416 222 0281 ext 2715 or polar heydon ledsb ory Paget USER MANUAL ELL Companion and the Provincial Elementary Report Cards Step Version 1 2 September 2013 Table of Contents General Overview of Reporting for ELLs pg 3 Background to Step Continuum vs Stages pg 4 Accessing the ELL Companion in Trillium pg 5 Entering Student Data pg 6 Elementary ELL Student Tracking Form pg 9 Who is on the ELL Student List How and when do use the ELL Student Tracking Form pg 9 Section A Student Demographic Information pg it Section B Special Student Information pg tt Section C Initial Assessment pg tt Section D ELL Program Descriptors pg 12 Section E ELL Program Accommodations Modifications amp Assessment pg 13 Secondary Placement pg 13 Section F Student Strengths Needs amp Next Steps pg 13 Section G Mathematics Program pg 14 Parental Guardian Communication pg 14 Printing ELL Class Lists pg 15 The Provincial Progress amp Report Card Link pg 15 Report Card Subjects amp Check Boxes pg 16 To Search for Other Students Not Listed pg 18 Help and Manuals pg 19 Elementary ELL Student Tracking Form pg 20 BTCDSE ESL Forms amp Procedures Tuesday September 10 2013 Page 20r 22 USER MANUAL ELL Companion and the Provincial Elementary Report Cards Ste
11. d it and for tracking purposes uses the Search Students tab in the ELL Companion to report upon their progress See page 17 for how to locate and report on these students How and when do use the ELL Student Tracking form ELL teachers school administrators or designated staff where ELL teachers are not located should record and track ELL student progress on the Elementary ELL Student Tracking Form If any ELL listed students do not receive direct ESLIELD programming BTCDSE ESL Forms amp Procedures Tuesday September 10 2013 Page 90r 22 USER MANUAL ELL Companion and the Provincial Elementary Report Cards Step Version 1 2 September 2013 then it is not necessary to complete the Elementary ELL Student Tracking Form only the three essential fields for each of these students on the ELL Student List Changes can be done at any time during the year if student information changes This form is to be completed at the beginning of the school year after each English language learner has been assessed as to their proficiency in English See the ELL Department for these assessments As well the form is to be completed at the end of the school year for an Annual Review meeting between the ELL teacher and a school administrator The form should also be updated throughout the year if changes in student status occur A final version of the form should be included in each student s OSR at the end of June This form is to be com
12. documents Steps To English Proficiency descriptors in the areas of Oral Communication speaking and listening Reading and Writing These Observable Language Behaviours are available for input with a simple point and click from the dropdown menu button Select those that are most appropriate to the student s ESL ELD program All Step Observable Language Behaviours can be viewed on line at the Ministry s ELL Gains at htip mww edugains ca newsite ell2 step observablelanquagebehaviour htm Click the trees to expand the menu items Set the appropriate Stage Level for each skill area Save amp Submit after completing each box Teachers reporting on ELD students should use the Oral field to comment on ELD Oral Expression and Language Knowledge Any supported Kindergarten students would need comments to be manually input for each box in this section There is a maximum of 240 characters within each box and Spell Check Click the level under the appropriate division to drop down the descriptors then click Select to copy each descriptor comment into the Form When complete cick the Copy Selected Comments bar above to add the comments into the box Do the same for each of the 5 skill areas Save amp Submit after completing the box for each skill TCDSE ESL Forms amp Procedures Tuesday September 10 2013
13. ed in orange are simply to indicate that they are outside the funding period of four years They are still entitled to receive ESL and or ELD program support if required and if so would need their ELL Student Tracking Forms completed Students highlighted in orange are simply to indicate that they are outside the funding period of four years students may still receive ESLELD programming if teachers feel itis necessary To check on or change individual student information pertaining to the Report Card check boxes when in the Report Card Subjects view click on a student s name to access their information as illustrated on the screen following BTCDSB ESL Forms amp Procedures Tuesday Sept 70 2013 USER MANUAL ELL Companion and the Provincial Elementary Report Cards Step Version 1 2 September 2013 ape ena a see rn iT The ELL Student Tracking Form can also be opened direct from this screen The activated check boxes IZ are automated You may activate or deactivate as necessary by clicking directly in them Remember only Step level 1 and 2 ELLs should have these boxes checked Pull the scroll bar down to access check boxes for Terms 1 and 2 It may be necessary to expand the box by grabbing and dragging the corner All English Language learners whether qualified or non qualified who are designated as either Step level 1 or
14. ge if any field is not complete and will not allow saving for multiple students do each student separately This information then feeds into Trillium and the Report Card application Note To access other English language learners such as Canadian born students you must use the Search Students tab See page 17 for details School administrators should ensure all students in the ELL Student List have these three fields updated correctly and completely by January end each year This is crucial to help ensure appropriate staffing of ELL teachers at schools for the fall GTCDSB ESL Forms amp Procedures Tuesday Sept 10 2013 USER MANUAL ELL Companion and the Provincial Elementary Report Cards Step Version 1 2 September 2013 Enter information for each student separately Once these 3 fields are complete for all ELL listed students the information is automatically updated into Trillium and the Progress Report Card system To add or delete the ESL ELD check boxes F on the Report Cards refer to the Report Card Subjects amp Check Boxes further in this manual Elementary ELL Student Tracking Form If any of these ELL listed students do not receive ESL ELD programming then it is not necessary to complete the Elementary ELL Student Tracking Form only the three essential fields for these students Changes can be done at any time during the year if student information changes The English Language Learners ELL Prog
15. he end of the year All previous boxes are updated in addition to the Student Strengths Needs and Next Steps box with classroom teacher input and the Mathematics Program box is refreshed with the most up to date information This form may be printed earler in the spring for the grade 8 Exchange of Information meetings The final copy of the completed form is printed and included in each student s OSR in June BTCDSE ESL Forms amp Procedures Tuesday September 10 2013 Page 20 of 22 USER MANUAL ELL Companion and the Provini l Elementary Report Cards Step Version 1 2 September 2013 Elementary ELL Student Tracking Form TO BE COMPLETED AT BEGINNING amp END OF EACH SCHOOL YEAR INCLUDE IN OSR School Date Student Name Sex DOB Grade Arrival Date in Canada Country of Birth Native Language s Reading in Li vin Writing in Livin Designation ESL or ELD Program Model Step level 1 6 Classroom Teacher ELL Teacher Principal Designate Other s Student Information Record spacial needs physical or Teaming exceplionallfes social or emotional issues special interests aptitudes abilities skills medical or educational services immigration status or other family information etc Initial Assessment Reading Step Writing Step Oral Communication Step Mathematics Step ESL ELD Program Descriptors Reading Step W
16. ion of a student as being from Step levels 3 to 6 indicates that the curriculum expectations for the ESL ELD student have been accommodated only In such cases students will not have the ESLIELD box checked in any subject These check boxes may be manually changed in individual cases where warranted through the Report Card Subjects tab see following Note that any ELL student who has their Program Model listed as Demit and Step 6will not have any indicator box checked however teachers are advised to avoid demitting any student as this may affect the ELL teacher allocations Contact the ELL Department for further details Report Card Subjects and ESL ELD Check Boxes TCDS ESL Forms amp Procedures Tuesday September 10 2013 Page 16 of 22 USER MANUAL ELL Companion and the Provincial Elementary Report Cards Step Version 1 2 September 2013 lick Action This changes to Save aher wards Report Card Subjects After logging into the ELL Companion click on the Report Card Subjects tab under Student Management to access student information for report card check box changes By clicking on the Edit icon paper pencil under the Action column for any student teachers can access a drop down menu to make any necessary changes to a student s Program Model ESL ELD designation and or ESL ELD Step level Always Save amp Submit any changes after each student Students highlight
17. loped as a resource to provide a framework for assessing and monitoring the language acquisition and literacy development of all English language leamers across the Ontario curriculum Step provides revised language acquisition descriptors that recognizes the length of time necessary for developing academic English proficiency an average of up to six years and Step also gives teachers the necessary tools including initial and ongoing assessment materials and math assessments for each grade These tools are made available on ELL Gains hitp www edugains ca newsite ell2 index html as well as the initial elementary math assessments http www edugains ca newsite ell2 initialassesselementary php which are password protected to help maintain the tests integrity To date the Ministry through the ELL Gains web site has released The Initial Language Assessment Continua hhttp wwww edugains ca newsite ell2 step initiallanquageassessment html grades 1 12 Oral Communication listening and speaking Reading Writing and the Initial Language Assessment password protected content at http www edugains ca newsite ell2 nitiallanquageassessmentappend php NOTE for TCDSB ELL teachers our user name is TCDSB and our password is TCDSBellia all case sensitive please keep confidential Steps to English Proficiency A Guide for Users http www edugains ca resourcesELL Assessment STEP STEPUserGuide_January2 012pdf Ongoing Classroom Assessme
18. nt Continua ESL http www edugains ca newsite ell2 step observablelanquagebehaviour html grades 1 12 Reading Writing and Oral Communication The Ongoing Classroom Assessment Continua for ELD will arrive soon as well as the Examples of Evidence concrete and curriculum specific examples to illustrate learning behaviours Initial Secondary Math Assessments and exemplars for the different grades and levels The Elementary ELL Companion has been revised to reflect Step The biggest change will be in the new 6 level Step model that replaces the old 4 stage standard model for ESL This chart shows how the new Step model compares to the Stages model for ESL ESLSTEP 1 Level ESL Stage 1 Levels 10 2013 age 4 of 22 OTCDSB ESL Forms amp Procedures Tuesday Sept USER MANUAL ELL Companion and the Provincial Elementary Report Cards Step Version 1 2 September 2013 The Step elementary ELD program is still comprised of 4 Steps which maintains the same language acquisition sequence and levels as the previous 4 Stage model Students who complete ELD Step 4 advance to ESL Step 4 Accessing The English Language Learner ELL Companion in Trillium Access the Intranet Web Applications via your Elementary teacher link or simply enter Intranet in the address bar at the top of the school s internet screen or from home at htips secure tedsb org dana na auth
19. ons shown below OTCDSB ESL Forms amp Procedures Tuesday Sept 10 2013 USER MANUAL ELL Companion and the Provincial Elementary Report Cards Step Version 1 2 September 2013 Bvtast Name By Fist Name B Grade OR 1 Enter Student Last Name you need only the first few letters of the last name 2 Enter Student First Name you need only the first few letters of the first name OR 3 Enter any Grade you need to include the two digit grade 04 05 06 etc 4 Click on 88a When the search retums click on the correct student s name and follow the instructions from the previous section Report Card Subjects amp Check Boxes or see Entering Student Data for inputting the three essential fields for ELL reporting purposes 6 If the student s name has not appeared check for correct spelling or check if the student is registered in Trillium with a different last name 7 Even if you have previously entered data on an ESL ELD student you will still have to access the student s name through the Search function if you wish to update information on the ELL Student Tracking Form 8 In order to have any changes you ve made in the ELL Companion ESL ELD Check boxes level etc reflected in the student s Progress or Report Card immediately please have your Report Card administrator go to School Setup Student Information while in the Progress Report Card application Click on the Grade then selec
20. p Version 1 2 September 2013 General Overview of Reporting for ELLs For All Elementary ELL Students All TCDSB English language learners ELLs should have the following information entered for three data fields in the ELL Companion application each year This data will need to be updated as student status changes throughout the year 1 Program Model Intensive Tutorial Integrated Comprehensive Literacy or Demit Please refer to page 39 in the Elementary ESL ELD Currciulum for program models hito www edu gov on ca ena document esieldprograms esleldprograms pat 2 Program Type ESL or ELD select whichever category is appropriate 3 Step Level select from Steps 1 6 The information selected will carry forward to the Elementary Progress amp Report Cards for all students who are ELL qualified Therefore itis imperative that all TCDSB elementary schools input the required data accurately for all JK grade 8 ELL qualified students in order for this information to display correctly on the web based report card applications The identification of an English language learner as being at either Step 1 or 2 indicates that the curriculum expectations for that student have been modified and the student s mark or grade reflects the student s level of achievement in the modified program In such cases the ESL ELD box will be checked on the student s Progress and Report Cards for the following subjects Language each strand for P
21. pleted for each English language learner who receives instruction in an ESL and or ELD program It is to be done in addition to the student Report card It is also advisable that ELL teachers save an electronic copy of each completed form labelled by student name in a separate ELL file labelled for each year Please note that TCDSB practice is typically to provide ESL or ELD program support to students in grades 4 to 8 in elementary school This is due to the level of support currently available to help develop primary student literacy through the Comprehensive Literacy formerly the Balanced Literacy program If you have any questions in this regards please contact your school s Literacy Resource Teacher The tracking form is dynamic text boxes will expand as needed so the form may change in length as information is input When printing the form may print out over several pages Many boxes contain dropdown menu items to help teachers in selecting the appropriate comments for each student s program Teachers always have the option to modify delete parts or simply add your own comments within the boxes Spell Check is also enabled to ensure accuracy Section A Student Demographic Information When the school secretary inputs each ELL student s registration information into Trillium it will automatically feed into this form as well as the student progress report card It is crucial that ELL teachers check this information to ensure its accuracy
22. ram Policies and Procedures K 12 document http www edu gov on ca eng document esleldprograms esleldprograms pat stipulates that all qualified ELL students must be tracked and reported upon each year This helps inform the Ministry through the board s annual OnSIS report and helps provide TCDSB with information regarding ELL student population data by school level Who is on the ELL Student List Under Ministry regulations all elementary school age children in the province from JK to grade 8 who meet the following criteria would be considered qualified as English As a Second Language or English Literacy Development program students and the board would receive appropriate funding for them 1 Students born in a non English speaking country 2 Students who have recently arrived in Canada within the past 5 years currently students who have arrived since September 1 2007 will appear on the list 3 Students whose Registration data has been correctly entered into the Trillium system by the school secretary English language learners such as Canadian born students who speak another language at home are not found on this list however they should not be disqualified from receiving support in either the ESL or ELD program if they are deemed to require it Students such as these may need focused English language support in an ESL or ELD program Schools should ensure the ELL teacher therefore includes them in the program should they nee
23. riting Step Oral Communication speaking and listening Step GTODSB ESL Forms amp Procedures Tuesday September 10 2013 Page 21 of 22 USER MANUAL ELL Companion and the Provincial Elementary Report Cards Step Version 1 2 September 2013 Programming Considerations Teaching Strategies The student may benefit from the following program Accommodations accommodations Teaching Strategies The student may benefit from the following program Modifications modifications Assessment The student may benefit from the following Strategies assessment strategies Secondary placement Recommended Secondary ESUELD course placement Includes suggested Program Model Designation Est or ELD Program Model Level A E Student Strengths Needs and Next Steps ESL Teacher comments plus contributions from other teachers Nate strengths observed in regular subjects Mathematics Program Grade _ J Automatically inputs most current math comments Number Sense amp Numeration and grades Measurement Geometry amp Spatial Sense Patterning amp Algebra Daia Management amp Probabiiy Parent Guardian Signature Date Optional area OTCDSB ESL Forms amp Procedures Tuesd
24. rovincial Report Mathematics each strand for Provincial Report Science and Technology and Social Studies Geography and History for Grades 7 and 8 As well the following statement appears on each report located within each progress and report card Teachers do not have to type it in Achievement is based on expectations modified from the curriculum expectations for the grade to support English language learning needs The identification of an ELL as being from Step Levels 3 to 6 indicates that the curriculum expectations for the ELL student have been accommodated only In such cases students will not have the ESL ELD boxes checked in any subject The default then will check the ESL ELD boxes for Step level 1 amp 2 ELLs but not for Step level 3 6 ELL students The system however is not always perfect so teachers always have the option to add or delete the ESL ELD check boxes for any student manually See the section Report Card Subjects page 16 for more information STCDSE ESL Forms amp Procedures Tuesday Sept 10 2013 age 3 of 22 USER MANUAL ELL Companion and the Provincial Elementary Report Cards Step Version 1 2 September 2013 Background to New Step Continuum vs Stages The Ministry has recently released components of the new Step Steps To English Proficiency http www edugains ca newsite ell2 step stepflowchart html resource materials for English language learners from grades 1 to 12 Step was deve
25. student needs interests or relevant personal or family information Remember only you as ESVIELD teacher and your administrator can access these forms so all information is strictly confidential There is a maximum of 5000 characters and Spell Check enabled EJ Section C Initial Assessment Using the Step Initial Assessment materials available on line at ELL Gains http www edugains ca newsite ell2 step initiallanguageassessment html ELL teachers are to assess each ELL and indicate the student s Step level and proficiency in Reading Writing Oral Communication and Mathematics If the student straddles several Step levels teachers should select the lower possible number which is usually the student s reading and writing levels although not always Teachers then use the dropdown boxes to indicate the appropriate Step level descriptors Classroom teachers should also be consulted regarding assessing the student s mathematical abilities within the different strands but assessment should focus primarily on skills in Number Sense and Numeration 10 2013 TCDSE ESL Forms amp Procedures Tuesday Sept USER MANUAL ELL Companion and the Provincial Elementary Report Cards Step Version 1 2 September 2013 There is a maximum of 240 characters allowed in each box enn e Section D ESL ELD Program Descriptors These descriptors are all taken from the on line Ministry
26. t the Student Use the green arrows to input the name onto the right hand side and simply click Refresh Students Information button When the Progress Report Card is opened the new information will be present Help and Manuals OTCDSB ESL Forms amp Procedures Tuesday Sept Use Help tab to access a PDF copy of the Elementary ELL Step Companion Manual See the Secondary Step Transition Guide or important information on elementary ELL secondary course placement Sanaa aes Ifyou have any trouble with the ELL SEB sept epson ci Ee ee Au X2417 or the Help Desk at 416 222 8082 entension 4357 The Step Assessment Summaries for each division may be accessed here as well 10 2013 USER MANUAL ELL Companion and the Provincial Elementary Report Cards Step Version 1 2 September 2013 Elementary ELL Student Tracking Form The next two pages outlines the Elementary ELL Student Tracking Form all ELL teachers are responsible for completing for each ELL student receiving support in an ESL and or ELD program Forms are completed twice each year once at the beginning or when the student first arrives including the Student Information Initial Assessment reading writing oral and math the ESL ELD Program Descriptors reading writing oral and the Programming Considerations teaching and assessment strategies boxes are completed and again at t
27. ure to indicate that the parents or guardians have been advised of the contents of the form if they so wish This is especially relevant if the administrator wishes to have an end of year Review Meeting involving the ELL teacher and with the parent guardians involvement We do not need parental permission in order to program for ELL students however parents quardians are expected to be advised of appropriate program modifications in place through regular reporting Parent Guardian Signature appears only when the form is printed After saving and submitting the completed form ELL teachers are advised to save individual electronic copies of each student s form in an appropriately named ELL school file such as ESL Students 2013 Save under each student s name and list by time of year such as Consaco Jose Spring 2013 to differentiate it from the fall form 10 2013 BTCDSE ESL Forms amp Procedures Tuesday Sept USER MANUAL ELL Companion and the Provincial Elementary Report Cards Step Version 1 2 September 2013 Printing ELL Class Lists ELL teachers have the option of printing two student lists from the Companion All ELL Student List up to 6 years This includes all qualified ELL students in the school although it is understood that not all of these students need or necessarily receive ESL ELD program support All students should have the three fields in the ELL Student List completed for them howe
28. ver regardless of program support All Supported Students List These are the students who are actually supported in an ESL ELD program and who have progress reported upon in the ELL Student Tracking Form It is not required that all students be on the school s ELL Student List in order to receive support such as the case with some Canadian born ELL students In order to print out either of these class lists first click the Reports tab Then choose the format of the list you require either in Adobe PDF form non changeable or Microsoft Excel spreadsheet form These lists are not changeable while open in the Reports tab Note If you receive a message pop up may be blocked by Google tool bar hold down the Ctrl key while clicking on the list name again Click the format required select the list you need then click Print under File It may be beneficial to Save a copy of the list each term for your records as well The Provincial Progress amp Report Card Link The ELL Companion has been revised to reflect Ministry of Education Policy as outlined in section 2 8 2 in the ELL Policies and Procedures document regarding when to check off the ESL ESD box on the newly revised Provincial report card The following statement comes from page 27 of the document http www edu gov on ca eng document esleldpragrams esleldprograms pdt TCDSE ESL Forms amp Procedures Tuesday September 10 2013 Page 15 0f
29. which can help avoid later corrections to the system Only the school secretary may access Trillium if changes are needed to the student s information Date defaults to today s current date when you open the application to denote when data was entered onto the form although date may be changed using the drop down menu There are also two other dropdown menu buttons one to note the ELL Teacher and the other for any Other Teachers who are responsible for student programming for instance the Special Education teacher if the student has an IEP ELL teachers will also need to determine the student s ability to Read and Write in their Native Language s OTCDSB ESL Forms amp Procedures Tuesday Sept 10 2013 ige 10 of 22 USER MANUAL ELL Companion and the Provincial Elementary Report Cards Step Version 1 2 September 2013 and check the appropriate boxes if applicable A sample of student writing in first language should also be obtained for inclusion in the student s OSR a Program defauts to current dale To ceca tmemesnenamioe Tat acer ng change use drop w down men Determine the student s ability to read and write in their dominant language and check the boxes if applicable Save amp Submit often Section B Special Student Information This section of the form is reserved for any information pertinent to the student s academic or social success in school It is important to note any special

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