Oracle® Learning Management
Contents
1. G Technical Training a l01 Jan 1990 P G5 2 archive Learning a 01 Jan 1990 Select Catalog Object Move Copy _Delete create Category Go Catalog Resources Learner Content Finance Setup Home Logout Preferences Help Personalize Page Diagnostics About this Page Privacy Statement Copyright c 2011 Synergy Codeworks LLC All rights reserved Click the Plus Sign icon l for any category object to view its child objects scorm content E 05 Sep 2012 eoll Ko Safety E 26 Nov 2012 S OSHA Certified General Safety E 26 Nov 2012 e gt amp OSHA Certified Fire Safety Ex 26 Nov 2012 o SG sales skills E 01 Jan 1996 Click the Details icon E associated with an ect to view its detail E scorm content GE ossep202 o PGsaey R 26 Nov 2012 PP l R osHA Certified SERS Safety Ey 26 Nov 2012 ei ES Gosa Certified Fire Safety i i EG 7 26 Nov 2012 OG sales skills BH _ot tan 1996 You can also easily access an object s offering clicking the C associated with the object 11 Page amp EG scorm content a 05 Sep 2012 o OG safey a 26 Nov 2012 OSHA Certified General Safety E he Nov 2012 gt E W OSHA Certified Fire Safety Eo i 26 Nov 2012 ergs p Online Self Paced a 28 Nov 2012 Classes e Click the Classes link associated with an o2. synergy codeworks The Unofficial Administrator s Guide to Oracle Learning Management Written by Synergy Codeworks Anne Saulnier Molly Zglobicki Kyle Jervis John Hobart 4 The Unofficial Administrator s Guide for Oracle Learning Management Specific to Version 12 2 NOTICE TO READER This document and its use IS Subject to the Disclaimers Limitations and Copyright Notice below to the trademarks and applicable intellectual property of Oracle Corporation and to the terms of any contract with Synergy Codeworks LLC This document is a support tool developed by Synergy Codeworks LLC for the sole and exclusive use of its clients and their authorized employees and may not under any circumstances be used outside any such contractual relationship It is provided as is by Synergy Codeworks LLC without assuming any responsibility for harm to computer systems software or data as set forth below THIS DOCUMENT HAS NOT BEEN CERTIFIED OR APPROVED BY ORACLE CORPORATION DISCLAIMERS OF WARRANTIES A Your use of this document is at your entire risk It is provided on an as is basis To the fullest extent permitted by applicable law Synergy Codeworks LLC expressly disclaims all warranties of any kind with respect to this document whether express or implied including but not limited to the implied warranties of title merchantability fitness for a particular purpose or use and non infringement B Without limiting the fore
3. ccccceesscssecccenssceeseccescsceuecseeesseeueessescessecsneneseeensss 320 Creating a Learning Object using Existing OWCC UCM Content cccccccessecseeeeeeceeeetecsseesesseeeees 324 Previewing or Downloading Content AF RER KR 326 Creating a Parent Learning Object with Multiple Children rrnrnnrrrnnnnnrrnnnnnrrnnnnnnernnnnnernnnnnsrnnnnneseeener 328 Creating a Quick Offering esesesseseseneseeress er SE JE JE 335 Creating a Question Bank cccsccsssssresccseressess oe 0022 JJ 340 Managing Question Banks cccsssesscssresesssseres efits 343 Creating QUESTIONS cccccscccscccssccesccesccesceesceesccsscescoet Mines sceetile MN 348 Creating a Fill in the Blank Text Response QUESTION rwnnnnnnnnnrnnnrnnnnnnnnnnnnnrnnnnnnnnnnnnnennnnnnnennnnnnenene 351 Creating a Fill in the Blank Numeric Response Question cccccsesssecccceeeeseececeeeeseccecseeeeeeeeeeeeeess 354 Creatine a Prey NNN 356 Creating a Multiple Choice Single Correct Responses Question rrrnnnnrnnnnnnnnrrnnnnnnnnrrnnnrnnnservennnnne 359 Creating a Multiple Choice Multiple Correct Response Question rrrnnrnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnsnene 361 Creating a Free Text Not Scored Question rrannrnnnnnrnnnnnnnrrnnnnnnnnnrrnnnnnnnnrnnnnnnnneennnnnnnnnnnnnnnnnseenenennne 364 VIEWING Question StatistiCS rrurnnarnnannnnnnnnnnnnnrnnnennnennnrnnnennnrnnnvnnnrnnnvnnnv
4. example michael james smith Password exemple 4u99v23 Login Assistance Accessibility None m Select a Language English About this Page Privacy Statement e Enter your User Name and Password e Click the Login button e The first time you log into the system you will be prompted to change your password o Enter your old password o Enter your new password o Confirm your new password e You will be brought to the main Oracle Navigator page ep rer Je ETT Suite P Favorites Diagnostics Logout Preferences Help Personalize Page Enterprise Search All r Go Search Results Display Preference Standard v Logged In As ASAULNIER Oracle Applications Home Page Main MENU My Worlds Personale C Learner Manager From Type Subject Sent Due Learner Self Service There are no notifications in this view i ag Learning Administrator TIP Vacation Rules Redirect or auto respond to notifications vi n gt Gi canna fekk keke tanie TIP Worklist Access Specify which users can view and act upon your notifications 8 Page e Please note that your screen may look a little bit different depending on which roles and responsibilities you have access to in your environment e The four main responsibilities available for Oracle Learning Management are Learner Self Service where your employees will access their training details Learner Manager where supervisors will view and manage
5. l Sales Skills i Ca or O Seasonal Training The Move Category page will appear Navigate to and select the radio button next to the Category under which you d like to move it Click the Apply button ORACLE Learning Management Lataleg gt Move Cotegar Seasonal Training Select the destination abjec under Which io moe Seasonal Trasming and cick Apply Cancel ae ie Surt Porus Mame Start Date End Date l vision Carporsten 01 Jan 1990 9 4 2013 Training O1 Oet 2013 H Compliance alm 2 I Consulting Ol Jan 1000 9 S 9 Customer Relations Stille Ol Jari 1990 D nano content 01 Jan 2011 ens 24 Aug 2012 E Employee Training 06 Jan 2013 ft dy Learning Certifications 19 Sep 2002 The start and end dates of the category being moved must fall within the same start and end dates of its new parent category A Confirmation message will appear indicating that the object was successfully moved 16 Page ORACLE Learning Management ig Confirmotion Buopessfhuly moved the object Seasonal Training ol fog EE A Use this page fo manage the course catalog g ihoa hue Mototion Select Catalog Object Move Copy Delete Create Category Go Vialia Corporation gt ET employees Training d6ran 2013 g E seasonal training 3 06 280 2013 Catalog Resources Leamer Content Fiance Prasy St lamari e The Confirmation page also conveniently displays the focused in view of
6. Class e l NM 57 Creating a Self Paced Asynchronous Class dl T T MA 63 Updating the Maximum Number of Attendees for a Class rrrnrnnrrnrnrrnnnnnrnnnnrrnnnnrrnvnnvnnnnnrnnnnnnnnnnenennnenne 68 Creating a Class FOrUM ccccccccseseseseseseserececesccemie cos JER fn a 71 Creating a Class Chatt cccccccsseressseresesereceserecesifte os Mili T Ae 75 Updating a Class s Status cc cscsesesssesccesecccscsere este s 79 Adding Attachments ccccccscscccscscssssreresereresesececesccsc lt ss O E 83 Creating a SESSION ccccsccsscsesccrsccrsccrsccescessceesceescrescnesceesccesces OIIIm amp iititiestss sessppqssestiiilNts ccsscessceescressees 87 Teaser 90 NNN 93 PENN 97 EP NNN 104 About Learning Certification Statuses rrrnrnnnnrnnnnnrrnnnnnnrnnnnnnernnnnnernnnnnnnnnrnnnennnnnnsnnnnnnesnnnnnssennnnssseennn 122 Listing a Catalog Object in Multiple Categories rrrnnnnnnrnnnnnnrrnnnnnnrnnnnnernnnnnnrrnnnnnernnnnnnsennnnnnsvnnnnnesensnnene 123 Working with Learner NESS je 126 Assigning Learner Access to a Catalog Object rrrrrnnnnnrrrnnnnnrrnnnnnrrnnnnnrrnnrnnnrrnnnnnsernnnnnernnnnnnsennnnsssennnn 127 Adding Learner Access by Assignment rrrnnnnnrrnnnnnrrnnnnnnrrnnnnnernnnnnernnnnnnrnnrnnnsennnnnsennnnneeenrnnesennnnsseeennn 129 Adding Learner Access Dy Learner Je 131 Adding Learner Access by Learner Group cssssessssesscs
7. a Learner to consume training content in Oracle Learning Management there must be a Course Offering and Class Classes define the where and when of your training A common implementation mistake is to re use the name of the Course for the Offering and Class Don t do this It s okay to repeat the name of the Course at the Class level if you have an online self paced Offering but scheduled training Classes should include something that indicates the date time or location of the Class in its name fC Here is a good example of a naming convention to use for a Course with multiple Offerings e Introduction to Oracle Learning Management Course o Online Self Paced Training Offering Introduction to Oracle Learning Management Class o Instructor Led Training Offering Introduction to Oracle Learning Management Portland December 8t and 9 Class Sessions A Session is a detailed agenda item or subdivision for a Class It is most often used to separate resource bookings and scheduling It is not required to have a Session for a Class EA A session is useful if you have a guest speaker for a portion of a Class and you want to make sure that they are not needlessly booked in the system for longer than necessary It would also be beneficial if you had a multi day Class that had different classrooms booked for each day of the training 1 When you copy a Class i e if you have a regularly scheduled orientation training
8. Management for Non project Managers lt O SCORM Test Example Content amp W SCORM Test ocs2 oa W SCORM Tracking Learning Object Example lt W The Blue Bomber Select Catalog Object Move Copy Delete Create Category v Go Creating New Catalog Objects When creating a new Catalog object it is mandatory to adhere to the existing Catalog hierarchy Courses may be created under any Category other than the root Category Offerings can only be created under Courses Classes can only be created under Offerings and Sessions can only be created under Classes The system will only let you create Catalog objects that adhere to this structure For example you will not be able to create an Offering under a Category because the system will return an error message The sections that follow later in this document will explain in greater detail how to create new Catalog objects Moving Categories It is possible to move a Category by simply highlighting its corresponding radio button clicking the Move button and specifying where you d like to move it Here are the detailed steps e Select the radio button next to the name of the Category you wish to move e Click the Move button 15 Page Catalog Use this page to manage the course catalog m Show Key Notation Select Catalog Object Delete Create Category 7 Go EN Select Focus Name A G Vision Corporation gt H 9 2013 Training A gt
9. alse fill in the blank multiple choice with single correct response multiple choice with multiple correct responses or free text Test Tests are collections of Questions in one or more Sections Tests can either be scored or not scored Tests may be mapped to Offerings directly or embedded underneath a parent Learning Object and consumed as part of a larger online self paced Offering Evaluation An Evaluation is an un scored collection of Questions that is automatically sent out to Learners once they have completed a Class Evaluations may be mapped to a Course to collect feedback about Course content and to a Class to gather feedback on a specific Instructor Class A Oracle Learning Management does not verify the names of Folders Learning Objects Evaluations or Tests so it is a good idea to come up with a naming convention for your Content structure particularly if you have multiple Administrators that will be importing uploading and creating content It is not possible to delete Learning Objects Tests or Evaluations once there have been attempts associated with them You can also never move a Content object from one location to another in the Content hierarchy 7 Page Getting Started e To access the Oracle Learning Management system open a web browser and navigate to your Oracle E Business Suite instance ORACLE gs r AA if i 3 a E h AP A lt P User me
10. archical structure used to administer your organization s training in a systematic fashion It s essentially the heart and soul of Oracle Learning Management and is built using the following objects Categories Courses Learning Paths Learning Certifications Offerings Classes and Sessions Category Similar to folders on your computer or network Categories are used to organize the Learning Management Catalog into logical sections Categories can contain Courses Learning Paths Learning Certifications Forums and Chats Course A Course defines the subject matter and organizational objectives for the training that you are delivering to your Learners It is what you are teaching Offering An Offering defines the Delivery Mode and language of a Course Examples include instructor led training online self paced training live webinar or offline self study It is how you are teaching the material to your Learners A Course can have multiple Offerings EA Naming conventions are important to consider when implementing Oracle Learning Management A best practice recommendation for naming your Offerings is to make sure that you are consistent If you have several E Learning courses you will want to make sure that the Offering name is the same for all i e Online Self Paced or E Learning so that the employee has a good idea of how the training will be delivered as soon as they see the Offering name In Oracle Learning Manageme
11. atalog objects semen Objed Type Category e Alternatively click the Catalog tab and you will be returned to the Catalog page ORACLE Learning Management Use this page to locate catalog objects Navigation Tip Focusing in on a Catalog Object e To drill in on a particular Catalog object simply click the Focus icon ORACLE Learning Management GENRE Tnne Fin SEES Sy tup Search Course l Go Advanced Search Catalog Use this page to manage the course catalog fy show Key Notation Select Catalog Object Delete _ create Category r pe E C Vision Corporation 32013 Training a Compliance Se Consulting E C customer Relations Skills e The view will update to show the selected Catalog object as the top level item 14 Page ORACLE Learning Management Catalog Resources Learner Content Finance Search Course X Go Advanced Search Catalog Use this page to manage the course catalog Show Key Notation Select Catalog Object Move Copy Delete Create Category v Go Vision Corporation gt Select Focus Name EI E Consulting Ez 3 Customer Interaction EE Methodology and Practices R Corpedia SCORM Test EPCOR Test ar H Introduction to Oracle Workflow 9 amp Oracle Learning Management amp E O pya overview lt gt Hy Preventing Harassment in the Workplace and on Campus Non supervisory lt gt B Project
12. ath end date the old Learning Path and copy over any subscriptions that exist Learning Certification A Learning Certification is an object that contains one or more component Courses that must be completed within a specific time period These components may or may not be subject to validity periods and renewal options 1 Learning Certifications are less friendly than Learning Paths If a Learner does not complete the required training within the allotted time period they will be locked out of the training and an Administrator will need to go in and manually reset the period within which the Learner can take the Class This can be a significant administrative burden if you have a large number of Learners that do not complete their training on time Learner Access Learner Access determines who can view and enroll in subscribe to training within the Catalog optionally subject to manager approval Learner Access is applied hierarchically You can add to Learner Access settings at a lower level in the Catalog but in the case of a conflict in settings between a higher level Catalog object and a lower level Catalog object the parent object always wins Also Learner Access doesn t mean anything at all unless the Restricted checkbox is selected for the Class Learning Path Learning Certification Category Forum or Category Chat If that checkbox is not selected the system never even looks at the Learner Access sett
13. ations Home Page Personalize _ H C Learner Self Service A Leaming Administrator a Learnin Ao P urces Resource Bookings Learner Enrollments and Subscriptions 10 Page You will be taken to the Catalog page ORACLE Learning Management n Navigatorw PP Favorites w Home Logout Preferences Help Personalize Page Diagnostics Catalog Resources Learner Content Finance Setup Search fo Advanced Search Catal Use this page to manage the course catalog 3 Show Key Notation Select Catalog Object Move copy Delete Create Category Go gt Select Focus tame Details Start Date End Date Offerings Classes E O vision Corporation 3 01 Jan 1990 gt BG 2013 Training E lox oct 2012 amp E E compliance 3 01 Jan 1990 amp 2 consuting E 01 Jan 1990 lt gt B GB Customer Relations Skills E l01 Jan 1990 gt E G Demo Content E loi Jan 2011 ole SG GE 24 Aug 2012 gt BG Learning Certifications a 19 Sep 2012 F gt ae Management and Professional Development E 01 Jan 1990 gt 5 G New Employee Orientation i E l01 Jan 1990 ar 8 C orade Training E FERGA B products and Services BE 01 20 1990 BG Professional Certifications Ej i RERE Oo 4 B scorm content 05 Sep 2012 o o B safey 3 26 Nov 2012 gt C sales Skills El liana
14. ator or have been managing the system for years the Synergy Codeworks definitive albeit unofficial guide to Oracle Learning Management is a must have reference book Find straightforward information on hundreds of tasks little known facts and tons of time saving Tips We think you ll agree that this is the most accessible and easy to follow OLM guide in existence Get step by step instructions with screenshots and detailed navigation paths for taking advantage of the latest functionality in Oracle Learning Management C synergy codeworks I Washington Street Suite 5010 Dover NH 03820 877 487 9637 www synergycode com
15. bject to access an object s classes E scorm content E 05 Sep 2012 E safety E 26 Nov 2012 OSHA Certified General Safety E 26 Nov 2012 eo I R OSHA Certified Fire Safety EG 26 Nov 2012 Offerings online Self Paced E 28 Nov 2012 Class 4 4 2A i e To Search for a specific Catalog object select the type of object you are searching for from the Search field dropdown menu ORACLE Learning Management n Naugatorw P Favorites w Use this Learning Path Show Course Offering Select joes eig E Delete Create All Select Focus Name Details Start Date B EE 01 Jan 1990 o Enter the name of the object in the text section of the Search field and click the Go button ORAC E lamin Bone n Navgator Favorites Learner Content Finance se Go lise eg Catalog Use this page to manage the course catalog F Show Key Notation Select Catalog Object move Copy Delete create ba pe NE By E Vision Corporation 01 Jan 1990 o Click the Advanced Search link to th detailed search 12 Page OR Peak Management Navigator Favortes Catalog Use this page to manage the course catalog Show Key Notation CIEE OORT Delete create Go petats Ser ate B GN Vision Corporation a oian 1990 o Here you can search for a specific ob
16. cates Prim r Category Lawa KE e Click the Set Primary Category button e Enter the name of the Category you just added in the Category field a eel Catalog gt Importing Content 101 Categories gt Importing Content 101 Add Category Define the start and end dates of this course s association with the category Indicates required field Category Employee Training About this Page Privacy Statement e Click the Apply button 19 Page ORAC LE Learn ing Management i Hava Y imparting Coment 51 Add Category o ESEEEE oO EEE Define thet Sart and nd dates of this course s aasonetion woth the category Cancel nel Indicates required field Category Employee Training a cancel Apply Pracy Statement Cept fel 2004 Synergy Codewerts LLC AE reka rege ryed Catalog Pesmeces Learner Content Finance Setup Home Logout Preences Help Personalize Page Diagnostics CS Confirmation Importing Content 101 Categorie Z Manage tho fez of categories in which this Course Appears Checking Remove diodes not d des thet abigo na does remorse thi gorse from the Cabengory indicones Primary Category Aiki _Set Primary Category Employes Treaning ay wian Comporstion P F Arun to Canslog Caley Hesnurces Leamer Content Finance Selup Home Liege Mreletences Helo Personalize Page Ceagnostics o Note that the Primary Ca
17. come to Oracle Learning ManageMe nt cccccccsssecccceseccecesececeesecceeeeceeseeseceseunecesseeeceeseusesetseneceteeges 2 Understanding Key Learning Management Definitions rrnrannnnnunnnnnunrnnnnnrnnnnnnnnnnennnnnennnnnnnnnnnennnnsnnnnnenne 4 ETNE 4 Eee 6 EP TEN ee reer ee ne ae ee re ee eee eee en eee eee 8 AE NNN 10 PE 10 NNN 10 Navigation Tip Focusing in on a Catalog Object rwrrurnnnnnrnnnnnnnnnnnrnnnnnrnnnnnennnnennrnnennrnnennnnnennnnsnnnnnsnennn 14 Creating New Catalog Objects rrrnnrnnrrrnrnnrrrnnnnnernnnnnnrnnrnnnrrnnnnnnrnnnnnennnnnnnsnnnnnssvnnnnnsnnnnnnesennnnssnennunsseennn 15 MF FT 15 Moving Other Catalog MN CUS cerere sra ces ensuncescunmcaunssteasuaieneeuearnaanctedsameceeae 17 Deleting Fx 2610 040 00 EEE EE 21 Creatine da CAV 0 NERE EEE 23 Ge AEE Li E ET E 26 Defining Course Enrollment Prerequisites rrrrnnrnrnnnnnrrnnrnnnrrnnnnnernnrnnernnnnnnnrnnnnnsvnnnnnesnnnnnssnnnnunssennnneeene 31 Creating an Offline Synchronous Offering ssseseesesrsesesreresrressrrrresrrressrrresrrressreresrrressrersserreserereseerene 33 Creating an Offline Asynchronous Offering sesessssseesesrersesreresrrrssrrrresrrrsssreressreresreressreessrereserereseerene 41 Creating an Online Synchronous Offering r erarvararorrernrrerrrr rever rrarrrn reser nre AMER sesresvarerseneusars 47 Creating an Online Asynchronous Offering d ll no Niorororoennn 53 Creating a Scheduled Synchronous
18. going Synergy Codeworks LLC does not warrant or represent that i the information on in this document is accurate complete reliable useful timely or current ii this document will meet your requirements iii the results that may be obtained from the use of this document will be accurate or reliable iv your use of this document will meet your expectation C Any instructions you follow commands you execute or modifications to any new or existing system or installation you make are at your own discretion and risk and you are solely responsible for any damage to your computer system or loss of data that results therefrom You and not Synergy Codeworks LLC or any of its employees directors officers administrators agents affiliates or other related entities sponsors distributors vendors Suppliers representatives partners or all other persons acting on its behalf exclusively assume the entire cost of all necessary servicing repair or correction D Without limiting the foregoing no advice or information whether oral or written obtained by you from this document or from Synergy Codeworks LLC or through or from its website blog posts tweets or its other services shall create any warranty not expressly Stated in these terms and conditions LIMITATIONS OF LIABILITY Under no circumstances shall Synergy Codeworks LLC or any of its employees directors officers administrators agents affiliates or other related entities Spons
19. ial name of the Category under which you d like to move your object and click the Tab key on your keyboard to execute the search Click the Quick Select icon next to the Category to choose it Alternatively you may use the Search icon Q to launch the Search and Select window ORACLE Learning Management Catalog gt Importing Content 101 Categories gt Importing Content 101 Add Category Define the start and end dates of this course s association with the category Indicates required field Category Employee Training Catalog About this Page Privacy Statement Click the Apply button ORACLE Learning Management Comey F en mayer ET Capai zE Impaniing Contant AGA Add id Category Defing the art snd end dates af this Course s gasocstor with the categary i Tiia Indicates required field i Category Emplayse Training a Catalog Pesources Learner Content Finance Setup Home Logout Preences Help Personalize Page Diegnostics The learning object s start and end dates must fall within the start and end dates of the target category e A Confirmation message will appear and the Course s Categories page will appear showing the newly added Category ORACLE Learning Management Confirmation Im orth Content 104 i it orlen Manage tha list of categories in wihech this cours appears Clicking Remove does not delete the category but does remove the course from the category D indi
20. ings and just chooses whatever the default setting is for your environment globally require approvals or allow self enrollment Competency A Competency also known as Competence is a defined skill with a structured guide for evaluating and developing supporting behaviors for the skill as an individual employee Competencies can be awarded to Learners based on their completion of a Course Learning Path or Learning Certification optionally subject to manager approval Competencies can also be required for a Learner to have before they are allowed to take a Course or for an Instructor to be assigned to a specific Class Content Terminology Folder Folders are used to organize online content in much the same way the Categories are used to organize the Catalog 6 Page Learning Object Learning Objects facilitate the management and delivery of online content Learning Objects are database items that represent pieces of physical content that reside on a content server or within a web accessible location Question Bank A Question Bank is a repository of Questions and their responses that are created at the Folder level Question Banks allow you to manage and reuse Questions in multiple Tests and evaluations At least one Question Bank must exist before you create a Test or Evaluation Question Questions contain prompts potential responses and feedback Each Question s set of responses depends on the Question type True f
21. ject based on its Name Start Date and or End Date ORACLE Learning Management Navigator Ge d Home Logout Preferences Help Personalize Page Diagnostics Catalog Resources Learner Cont Catalog gt i i l Catalog Search Use this page to locate catalog objects View Full Hierarchy Object Type Category z Name Start Date al End Date B 60 Clear To view an object and its children click View in Hierarchy Name Details Start Date End Date Parent Category View In Hierarchy No search conducted View Full Hierarchy Catalog Resources Leamer Content Finance Setup Home Logout Preferences Help Personalize Page Diagnostics About this Page Privacy Statement Copyright c 2011 Synergy Codeworks LLC All rights reserved e Once you ve executed a search click the View in Hierarchy i oO the Catalog Object in its original location Catalog gt Coley Search Use this page to locate catalog objects or Object Type Category ka Name Safety Start Date E End Date E Ga Gear To view an lod and its children click View In Hierarchy Name Dartaits Start Date End Date Parent Category View In Hierarchy Safety and OSHA a 01 Jan 1990 Camplanoe Safety EB i t vision Corporabon OSHA Safety E Bibione ROLF Safety list of Bee object click e To return to the Catalog page and access the Hierarchy button 13 Page ORACLE Leaming Management Enga this page t l nte c
22. lipdate Rennan Attachmenta Empidy t Trad Vion Corporation 7 a Catalog Rissurcas Leamer Content Finance Setup Homa Logout Preierences Help Pemoanalrea Page hagnostes e Note that the newly associated Category is now the only one listed and is also the Primary Category Deleting Existing Catalog Objects It is only possible to delete Catalog objects that do not have any child objects For example to delete a Course you would first need to delete any enrollments that exist for any corresponding Courses then delete the corresponding Classes then delete the corresponding Offerings and then finally then delete the Course CA It is not possible to delete classes that have enrollments and enrollments with attempts can never be deleted As a result some courses cannot be deleted Here are the detailed steps for deleting a Course e From the Catalog tab highlight the radio button next to the Course that you d like to delete ORACLE Learning Management me mar pia Select Catalog Object Move Copy a oe Create Category v amp Select Focus Rane Details Start Date End Date Offerings Chases I Vision Corporation O1 lan 1990 2013 Tramng 01 Oct 2012 gt U 2 Example Course 1 T T 21 0ct 2012 9 amp parle Course 2 EN 21 Oct 2012 gt O mandatory Safety Training x Gi tan 2013 m gt 5 Sl safety Training Course cy 07 330 2013 e Click the Delete button e A Warning page will appear 21 Page ORACLE Lea
23. manage enrollments and subscriptions e Logically group similar Courses together into Learning Paths e Certify Learners once or on a recurring Dynamically group Learners together based on personal or professional details including eligibility profiles Assign Administrator security to maintain the integrity of your Catalog basis e Automatically enroll Learners into required e Leverage competencies as pre requisites training or awards for Courses Learning Paths or e Manage waitlists based on first come first Learning Certifications serve or weighted priorities e Enforce Course or Player prerequisites 2 Page Employees Managers e Allow self enrollment in classes e Manage training for direct reports e Consume training materials in a variety of e Require approvals to maintain control over formats schedules and costs e Maintain a detailed record of all training e Create customized Learning Paths for related activities individual employees Trainers Administrators e Keep track of schedule for upcoming classes e Update attendance information e Collaborate with students through online forums and chats e Track completion and renewal information for compliance training e Manage enrollments and waitlists e Keep all training related information in one place 3 Page Understanding Key Learning Management Definitions Catalog Terminology Catalog The Oracle Learning Management Catalog is a nested hier
24. nnnvnnnennnennnennnsnnnsnnnsnnnsnnnsnnnsnnnsene 366 Gr 1 4 0 KE EE NE EEE ES EE 368 ET ESKE EEE REE EE SE ER 377 Creating and Managing Evaluations sisssiscccsiaxachscrsendectieceensarninesdaratessatibeediawiesaurtasbnanibosvaesateuieey esters 382 Creating an Evaluation Using the Create Quick Test Option rrrnranrnnnnnrnnnnnrnnnnrrnvnnennnnnrnnnnnrnnnnsnennnne 382 Creating an Evaluation by Manually Creating a Test rrrrrrnnnnnornnnnnrrvnnnnnrrnnnnnrrnnnnnerrnrnnssnnnnnnsnennnnesene 388 Associating an Evaluation with Course caceccceiccavcssdevanesdeecedcongcen east desieridewueandidensuangdeusiancuaeenedecseieens 395 Associating an Evaluation with a Class rrnnnannnnnnnnnrnnnnnnrnnnnnnernnnnnernnnnnnnnnrnnnsnnnnnnsvnnnnnssnnrnnesnnrnnesseennn 397 Creating an Announcement for All Learners rrrrnrnnrnnnnnnnnrnnnnnnrnnnnnnnrnnnnnernnnnnsrnnnnnnsvnnnnnennnnnssnnnnnssseenen 400 Managing Existing Announcements Lumuavucunaunaanennnunonenidrevenaeeeiiireendertsa 403 Defining Derived Factors si isi cadesacescssdGeacodesntosiesninchunalanatesetudoteasdwonSedeendodeanlnnatesstesdeasndvsaTarapedatecndorateseeesant 406 VMs TENNE sstecencasrdstnecudanonascecaboaseneicesaaneduo scuesenanccosiestedecnnsaeeubseoassenascuwabaadeieonedsa 416 Defining or Updating an Eligibility Profile rrrrrorrrrnrnnrrrnnnnnrrrnrnnrrrnnnnnernnnnnnrrnrnnnsrnnnnnernnnnnssnnrnneseennnn 416 Entering New or Editing Existing Eligibility Profile Criteria cccccccss
25. nrnnnrrnnnnnernnnnnernnnnnssnnnnnssneenne 246 Overview of the Resources Tab rrrnrnnnnnrrnnnnnnnnrnnnnvrnnnnnnnnssnnnvrnnnnnsnssnnnnsrnnnnnsnnssnnnsrnnnnnsnsssnnnsvnnnnnessssennnn 250 VERN 252 Adding Resource TO the SEN vasene 256 Adding Resources to a Resource Checklist scscccosssccnssssrenconssectonssscueussscnsoussectensssencussscneousressonssss 260 Deleting Resources from a Resource CHECKIISt ccccccssseccccesseccceeseccceeececceueccessuecessuaeceesenseeessunesss 264 VIEWING Resource BNR 267 POORNE RES 0 0 es EE EE ea ae ene eee 270 Deleting Resource BOOKINGS rrrrrrnrnnnrrnnnnnnrnnnnnnrnnnnnnnrnnnnnnennnnnnsvnnnnnevnnnnnssnnnnnnsnnnnnnesnnnnnesnnnnnnsnennnnesennnnene 277 PEN UME en ee Cee Oe ene eee eee ean eee ee reer ree 282 OVEN VIEW OF the NNN 285 reim 286 Creating a Learning Object with Automatic Tracking cccccccsseccccesscccceesececeeececeeeseceseeecesseeeeesenes 290 EEE ODOC perenne nee eer ne ee ee navn ete an ern eet ee nee eee 294 Creating a Learning Object and Uploading Corresponding Files rarrnrnunrnnnnrnnnnnrnnnnnrnnnnnrnnnnnennnnnnnnnnenne 296 Uploading Content to an OWCC or UCM Content Server rrrrnnrrnnrrrnnnrnnnnrrnnnrnnnerrnnnrnnnerrnnnnnnneenennnnne 305 Importing AICC EN 307 Mos PR COMEN i E E E E 312 Importing SCORM 2004 Content sesseessesseseeseeseeeeeroesoeeeeneene ee e A ensenen ees Na cesscesscessceescees 316 Updating Files for an Existing Learning Object
26. nrnnnsernnen 189 Viewing Subscriptions for a Learning Path 0 ER nnn 0 SR 195 Updating a Learner s Learning Path Subscription Status cccccesccessssccesscscesecscencceescseeecsteneceesusss 199 Unsubscribing and or Unenrolling a Learner from a Learning Path and its Components 8 205 Adding a Single Learning Certification Subscription ccccccseseccecesecceceescccceesececceeceeeeeeceesauecetsenecss 210 Adding Learning Certification Subscriptions in Bulk rrrrvnnrrnnnnrnnnnrrnnnnrrnnnnrrnnnnrnnnnnrnnnnnnnnnnnnnnnnsennnneeennn 214 Copying Learning Certification Subscriptions from another Catalog Object rrrrrrnnnerrrnnnnnrrnnnnnnrrnnnen 221 Viewing Subscriptions for a Learning Certification rrrrnnnnrrrnnnnnnrrnnnnnrrnnnnnernnnnnnrrnnnnsrnnnnnnevnnnnnesnennneee 227 Updating a Learner s Learning Certification Subscription Status rrrnrunrnnnnnrnnnnnnnvnnrnnnnnnnnnnnrnnnnnennnnne 232 Unsubscribing a Learner from a Learning Certification rrrrrrnnnanrrnnnnnnrnnnnnnrrnnnnnernnnnnnrrnrnnnernnnnnssensnneee 238 Overview of the Learner Tab cccccsccecsccecscoecscaccscaccecscecscecscaesecatencatancseaecscaesscateecatescstaecscesecaees 241 VIEWING Learning History ccccccseccseccseccseccoeccouscousceuecesscessceseceseceseceseceseetaeetaeetaeetseetaeetaeeteeeseessaeses 243 Creating or Deleting a Learner s External Learning rrrrnnrrrnrnnnrrnnnnnernnnnnnrn
27. nt a Delivery Mode is a way of serving training to Learners using a method that is either online or offline and synchronous scheduled or asynchronous self paced Offline Synchronous This type of Delivery Mode occurs outside of the system and is scheduled to happen at a specific time and in a specific place An example would be an instructor led training held in Dover New Hampshire Offline Asynchronous This type of Delivery Mode occurs outside of the system and happens at the Learner s own pace An example would be a physical book that the Learner reads offline Online Synchronous This type of Delivery Mode is launched directly from the system and is scheduled to occur at a specific time An example would be an instructor led live Webinar The play button on the Learner Home page is only illuminated during the specific date and time allocated for the Class Online Asynchronous This type of Delivery Mode is launched directly from the system is launched at the Learner s own pace An example would be an Oracle User Productivity Kit E Learning topic or a recording of a live webinar given previously 4 Page Classes A Class is an instance of an Offering Learners enroll in Classes As an example a Class is a specific date time and location for a Course that is being delivered through an instructor led Offering It is also the Catalog object that your Learner chooses to enroll in for an online self paced e learning Offering For
28. on the first Tuesday of every month Sessions are not copied over and will need to be re created manually Forum A Forum is an online bulletin board that facilitates discussions between Learners and Instructors Forums can exist at the Category level and be open to anyone that is given access to it or Forums can be set up at the Class level and only be accessible to Learners that are enrolled in the Class Chat A Chat is a scheduled live discussion that allows Learners and Instructors to collaborate in real time using plain text Just like Forums Chats can exist at the Category level or the Class level Learning Path A Learning Path is a collection of Courses that satisfies a long term training goal that a single Course cannot satisfy on its own 5 Page Learning Paths are great for programs like new hire orientation training It s possible to add multiple Sections to a Learning Path with a combination of required Courses and optional Courses For example you could have a Section that contains policy documents that pertain to all new hires and then include a Section that provides the Learner with the ability to choose an appropriate Course from a list of options based on his or her job Once a Learning Path has one or more Learners subscribed to it you are not able to add or remove Courses that are components of the Learning Path In order to make changes to an existing Learning Path you ll need to create a new Learning P
29. onssscnssssenecussestoussscncusssenecssrestoussectensssenenes 133 Using Learner Access to Create a Mandatory Enrollment cccccccccssseccceeseceeeeeceesaeseceeeeneeeesenes 135 Adding SEN sorron nE 144 Adding an Enrollment with Multiple Places rrrrnrnnrrnnnnnnnrnnnnnnrnnnnnerrnnnnnernnnnnernnnnnsnnnnnnnsnnnnnnennnnnnesennnneee 147 Adding Bulk ENPOWMENES ici osacndesatessneidincadvssnadssedabanadoastndasandibeatenatedsasdetasalneedesistne donnadveaSavasedateundosateseeaaes 152 Copying Multiple Enrollments from another Catalog Object rrrrrrrrnnnnnrrrnrnnrrrnrnnnrrnnnnnernnnnnerrnrnnssernnnn 157 Viewing and Managing Enrollments for a Class rrrnnnnnnrnnnnnnrnnnnnnrnnnnnnnrnnnnnernnnnnevnnnnnnsvnnnnnsvnnnnnssnnnnneee 165 Unenrolling a Learner from a EP 170 Deleting a Learner from a ClaSS vvs n 171 Updating an Enrollment Status for a Class rrrrrrnrnnnrrnnnnnrrnnnnnnrrnrnnnernnnnnnrnnnnnenennnnnennnnnneennnnnnsnnnnnnssensnnene 171 Sending Notifications for a Specific Class ess seseseeseenssrerrssrrrsssrrresrrresrerresrrressrereserresereresrereserersseerese 175 Adding a Single Learning Path Subscription sseessesssesrssssrnserensrerserrnsrersrrrsserssrcrsatensttesreessressreesreeseees 178 Adding Learning Path Subscriptions in Bulk rrerrurrrrnrrnvvrrrnrnrrnnbaernnnnnrnnnnnnnnnnnnnnnnendunernnnnnvnnnnnennnnenenne 182 Copying Learning Path Subscriptions from another Catalog Object rrrrrrnnrrrnrnnrrrnnnnnrrnnnnnerr
30. ors distributors vendors suppliers representatives partners or all other persons acting on its behalf be liable for any direct indirect incidental special or consequential damages resulting from the use of or the inability to use this document or for the cost of procurement of substitute i Page services including but not limited to damages for loss of profits use of data or other intangibles even if Synergy Codeworks LLC has been advised of the possibility of such damages If you are dissatisfied with this document or any of its content or with these terms and conditions your sole and exclusive remedy is to discontinue using this document All claims or causes of action arising from or related to the use of this document or its terms and conditions must be filed in New Hampshire within one 1 year following the date on which such claim or cause of action first arose In certain cases applicable laws may not allow the limitation of liability set forth above so this limitation of liability may not apply in such particular cases If any part of this limitation on liability is found to be invalid or unenforceable for any reason then our aggregate liability and that of Synergy Codeworks LLC s employees directors officers administrators agents affiliates or other related entities distributors vendors suppliers partners Sponsors representatives or all other persons acting on behalf of Synergy Codeworks LLC under such circ
31. rning Management Navigator P Favorites w Home Logout Preferences Help Personalize Page Diagnostics Catalog gt Warming Deleting Course Safety Training Course is irreversible Do you want to continue Catalog Resources Learner Content Finance Setup Home Logout Preferences Help Personalize Page Diagnostics About this Page Privacy Statement Copyright c 2011 Synergy Codeworks LLC All rights reserved Click the Yes button to confirm As long as you have no child Offerings and or Classes you will receive a confirmation message that the delete was successful ORACLE Learning Management Navigator PP Favorites v Home Logout Preferences Help Personalize Page Diagnostics Search Course Go Advanced Search Eg Confirmation Successfully deleted Course Safety Training Course Catalog Use this page to manage the course catalog m Show Key Notation Select Catalog Object Delete create Category Go 9 Vision Corporation gt E 4 2013 Training 01 Oct 2012 W Example Course 1 Eg 21 0c 2012 Offerinas WGexmple Course 2 E 21 00 2012 Offerinas E W mandatory Safety Training Ez 01 an 2013 Offerings delete it The Manage page for each item h Manage Offerings page is displaye 22 Page The Unofficial Administrator s Guide to Oracle Learning Management OLM Whether you re a new Oracle Learning Management Administr
32. rs 471 Managing Content SN varslede neewlasnaWex asauseniaaeneents 475 Managing NNN 480 Adding Administrator Groups Managing Administrator Groups rrrrnrnnnrrnnnnnrrnnnnnnrrnnnnnernnnnnnennnnnnnvnnnnnennnnnnesnnnnnnsnennnnesnnnnnesnnnnunenennnneeee 495 vii Page Tips for Navigating this User Guide This user guide provides details specific to OLM Learning Administrators There are several formatting conventions used throughout this guide that will help you by providing best practice recommendations pitfalls to avoid technical explanations and key questions to ask yourself when using Oracle Learning Management AN Tips and best practice recommendations B A Pitfalls to avoid Technical details 9 Key questions to ask 1 Page Welcome to Oracle Learning Management Provide a Single Source of Training Truth for Your Organization Oracle Learning Management OLM allows you to manage all aspects of your corporate training ina single centralized system Because OLM integrates seamlessly with your existing Oracle Human Resources application your pre established organization and supervisor hierarchies are already built in This means that personnel and assignment information is updated in real time with no technical interfaces or manual intervention required Here are some of the features available in Oracle Learning Management that will be expanded upon in this in depth administrator s guide e Track and
33. secccessecccceeeceeeeeceseeeeceeeeees 420 About the Process Eligibility Profiles for Learner Groups Program ccccccsssccecesseceeeeseceeeeeeeeeeees 427 Running the Process Eligibility Profiles for Learner Groups Program cccccccssscscssssceeeceeeneseeeeeens 427 About the Purge Inactive Eligibility Profile Records for Learner Groups Program ccccceeseceeeeees 437 Running the Purge Inactive Eligibility Profile Records for Learner Groups Program 437 Creating a Learner Group cccccccssccssccssccssccsscesscesscescaflliles oo0s nors sossceeces 446 Adding Components to a Learner Group by Assignment ccecccesescceseccceseceeescsceuscseenecseescenensss 451 Adding Components to a Learner Group by Eligibility Profile ccccccccessceecesseceeeeseceeenececeeens 453 Adding Components to a Learner Group by L arnel cccccessecccessececeesecccceusceceeeseceesenecseeencessenes 456 Adding Components to a Learner Group by Learner Group ccsccccsssececceseccceessceeteeneceeeeneceesees 458 Managing Existing Learner Groups sor000000 CA OE Ess sssessccsscesscesssesss enna AA 459 Managing Enrollment Justifications le SE 28 462 Managing Delivery Modes cccsesssssresceresreressererst ties ssesrtile sss EE AN 465 Managing SCORM Adapters ccccccsssrecssscccssrencssrercesrerecsseSMmDiinans sssrercssrecccssscssrapgstill cvavevevavsencus
34. tegory icon indicator is now adjacent to the newly set Primary Category Click the Remove icon cf next to the Category from which you d like to remove the Catalog Object ORACLE Leaming Management I MAUKA Y importing Content 101 Categores Manage the list of categerias in which this course appears Cicing Remove does not delete the category but dees remove the course from the estegory Indicates Primary Category visen Corporation F Catalog Resources Leamer Content Finance Setup Home Logout Preteences Help Personae Page Unegnosics p About his A atl array Statenet 12011 Synergy Cods nrrik LLC AN fix reed Ware Ar yOu sata yiu WAM H remie Cour Category FHS Catalog Resouces Le net Comani Fiance Setup Home Logout Preferences Help Pamonalre Page Dugnesies e AConfirmation message will appear and you will be taken back to the Course s Categories page ORACLE Learning Management Learner Catalog gt Course Learner Competences sg Confirmation Catagories Succansfuly removed the Coursa Catagory EHS thar Information km porting Content 101 Catig iiia Leamer Access Manage the ba of categories m which Chis cours appears Clicking Remove does not delete the category bur does remove tee opurse from the category Prerequisites indcates Primary Category Bute Aabel Sant Primary Category Category Parent Catmgory
35. the parent catalog object Moving Other Catalog Objects To move Courses Learning Paths and or Learning Certifications you must list the Catalog Object in multiple Categories reset its Primary Category and delete the original Category from its list of Categories Here are the detailed steps e Navigate to the Details page for the Course Learning Path or Learning Certification you d like to move e Click the Categories link on the left hand side of the page ORACLE Learning Management n Havgakor w B Favomes Preferem Helg Potsonalize Page hagitz paeme ca gt MENE imparting Content 101 Course _ Learner Campetencies hr And m nga this course Click Genbrkts Hyperkak t crate hyperbnk t this omsnes Hat you CAR pete st smal external wah pages r rene oo p I Ji l rane Prerequisites Evaluation Courst Importing Content 101 Course Code d Stan Date 14 Sep 2017 O Enable stettronie signature i e Click the Add button 17 Page ORACLE Learning Management Catalog pe Importing Content 101 Categories Manage the list of categories in which this course appears Clicking Remove does not delete the category but does remove indicates Primary Category Set Primary Category Parent Parent Category Vision Corporation Catalog Resources Learner Content Finance Setup Home Logout Pr About this Page Privacy Statement o Enter the full or part
36. training for their employees o Learning Instructor Self Service where Class facilitators will view details for training they have been assigned to teach o Learning Administrator where you will manage your Catalog structure enrollments subscriptions resources online content and groups Details of what is possible within the Administrator responsibility are covered throughout this Guide 9 Page Learning Administrator 1 When navigating through the Learning Administrator interface do not use your browser s back button The system passes variables from page to page and may lose context if you do not use the on screen links and navigation elements Overview of the Catalog Tab From the Catalog page you can search for and edit learning objects including Categories Learning Paths Learning Certifications Courses Offerings Category Forums and Category Chats Searching for Catalog Objects e On the Oracle Applications Home page expand the Learning Administrator Responsibility ORACLE E Business Suite Enterprise Search All fer Oracle Applications Home Page Main Menu Personalize a 3 Learner Self Ser ice E O gnrollme oe J Resources H J Reports and Other Requests AS Oracle Learning Management Administrator e Expand the Learning Administration folder and choose the Catalog Administration function ORACLE E Business Suite Enterprise Search All i Oracle Applic
37. umstances for liabilities that otherwise would have been limited shall not exceed 100 united states dollars In addition you agree to indemnify and hold harmless Synergy Codeworks LLC its affiliates and other related entities directors officers administrators managers employees representatives and all other persons acting on behalf of Synergy Codeworks LLC from and against all claims actions damages or other demands including reasonable attorney fees and expenses arising from the use of this document 2012 2013 by Synergy Codeworks LLC All rights reserved Oracle and Java are registered trademarks of Oracle and or its affiliates Other names may be trademarks of their respective owners Due to continued product development this information can change without notice Except where subject to the trademarks and intellectual property of Oracle Corporation and any license explicitly conferred by Synergy Codeworks LLC the contents hereof are and remain at all times the exclusive property of Synergy Codeworks LLC No part of this user manual may be reproduced stored in a retrieval system or transmitted in any form or by any means electronic mechanical photocopying recording or otherwise without the prior written permission of Synergy Codeworks LLC ii Page Table of Contents Tips for Navigating this User Guide rrrarrrnnrnnrrrnnnnnrrnnnnnrrnnnnnnrrnnnnnerennnnevnnnnnesnnnnnnsnnnnnnesennnnssvnnnunennnnnnesennnnene 1 Wel
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