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1. UNIVERSITY OF UNB NEW BRUNSWICK Cascade Content Management System CMS User Guide amp Instruction 2014 The Cascade Content Management System CMS User Guide provides quick explanations and instructions for the most commonly used features of UNB s web site creation and maintenance software It is part of the UNB Content Developer s Toolkit which also includes the UNB Information Architecture Guide and the UNB Style Guide Revised November 25th 2014 Copyright O 2011 Information Technology Services Cascade Content Management System Information Technology Services Table of Contents T HOWTO GETSTARTED iia aia 3 LE LOGGINGINTO CASCADE CIVIS orlo 3 2 WHATS NEW ninia ad aaa 4 3 UNDERSTANDING THE CMS AND YOUR SITE csccscsscsccsccsccccsccsccccsccncesceccnccscescnscscescnes 5 3 1 THEDASHBOAR lie 5 3 2 LOCATING YOUR WEBSITE ada 5 3 2 1 Public Side Sites of interest to outside UNB individuals i e faculties 5 3 2 2 Internal Side Sites of interest to the UNB community i e service departments 6 3 3 FOLDER ANDI CON DEFINITIONS sacos einna a a E a E ei aunuiesemaeerammstannes 6 34 THE BUUE CASCADE TOOLBAR A a 6 39 THE ELEMENTS OF YOUR SITE sorora are lana RO 7 3 51 The Internal Folder mirerien A ii 7 3 5 2 INE TESOUECES FOUET Wa A E 7 3 53 TRE INGEX PUTO ti AAA aa 7 4 BUILDING YOUR SIDE NAVIGATION MENU ccccsccscsccsccsccsceccsccsccccsscecccc
2. EE TI PETIERE E There are a number of external resources to help you with your job search The sections below will take you to a variety of online resources III y mi a 2 3 Path p 4 Each Collapsible Content Section block is a new section Header two with its own set of expandable menus To create additional content areas click the plus icon This section is optional If you only want one content area with expandable options leave this blank and continue with Step 5 2014 Information Technology Services Page 57 Cascade Content Management System Information Technology Services 5 Each Collapsible Content Section gt gt Collapsible Item block is a new dropdown expandable section to create additional sections click the plus icon this will open up a new section You can re order using the arrows located to the right of the arrows You are required to fill out a Section Heading this is the title that will expand when clicked on and the Section Content this is the information that will appear when the title is expanded v Expandable Content Section GE y 1 15 Section Heading Resume and Cover Letter Websites Section Content Format 3 y 2 Heo 2 3 2 maja o x x ni hu Ic Wi ii i il 2 s ur pe E 4 i ii Mi i e Workopolis Resumes e College Grad Cover Letters Monster Cover Letters e Job Star Central Cover Letters Path
3. Note The Spellchecker is based on U S spelling It is important to add correctly spelled words to your dictionary so they do not appear again This will help in identifying incorrectly spelled words Important Please do not skip over the Spell Checker It does not reflect well on the University to have incorrectly spelled words on the website 4 4 2 Link Checker The Link Checker will run automatically following the Spell Checker and report any errors with the links on your page If it finds any problems it will display a screen like this Link Check Modify en 10 http www unb ca brokenlink f Submit Y Cancel You have two options to resolve the errors either modify the link or ignore it 2014 Information Technology Services Page 33 Cascade Content Management System Information Technology Services If the broken link is to another Cascade page or document you can click the blue icon under the Modify column and choose the correct file If the link is to an external resource click in the text box and correct the link manually Sometimes the Link Checker may report a link as invalid when you know it is correct This could happen if the remote website is temporarily unavailable In this case you can just select Ignore to leave the link as is Note Secure sites will be flagged as incorrect by the link checker Select ignore Click Submit to save your changes when done 4 4 3 Success Once yo
4. Select All None With Selected 1 Select One 2 Select One Note If you have deleted a file and the folder it was housed in you will get a message asking you to select a new location You cannot restore a file that does not have a location to be restored to Remember to re publish the files after restoration 6 1 8 Proper Naming Conventions It is important to name your files properly in the CMS this includes all folders pages documents and images The following is permitted when naming your files e Lower Case Letters e Numbers e Underscores e Hyphens The following is NOT permitted when naming your files e Upper Case Letters e Spaces e Special Characters e Dates unless appropriate e Web file and folder names should never contain spaces Spaces will result in broken links e When naming files do not put htm or html at the end html will automatically be added when the page is published e Keep in mind that the file and folder names become part of the web address URL so try to Page 44 Information Technology Services 2014 Cascade Content Management System Information Technology Services keep them short and descriptive Good about us html Bad about the department of information technology services html e lf you are uploading a file the extension i e pdf must also follow proper naming conventions When you create a file Windows may create it with uppercase letters in the extens
5. ul li a 6 Click Submit when complete You will then need to publish the page Collapsible p m epartmen Content gt A listing of the different departments Arts A listing of the different majors within the Faculty of Arts Anthropology English Content Area Business Administration A listing of the different majors within the Faculty of Business Administration Expandable pa ne content DIM Engineering A listing of the different majors within the Faculty of Engineering Chemical Engineering Mechanical Engineering 7 13 Inserting Videos YouTube For videos that are open to the public they should be uploaded to our UNB YouTube Channel For videos that are to be seen by a restricted audience in a portal community in the LMS etc they should be uploaded to Brightcove to upload to Brightcove please contact CETL at cetl unb ca To have a video uploaded to the UNB YouTube channel UNBTube please contact Communications amp Marketing at talktous unb ca They will review and upload the video to the channel once uploaded a link will be provided to you Please email the link along with the URL of the page you would like the video featured on to solutions unb ca Page 58 Information Technology Services 2014 Cascade Content Management System Information Technology Services 7 14 Inserting Google Maps To embed a Google Map into your webpage follow these steps 1 Search for the location
6. 16 Using Social Media on your Website There are a couple different options for incorporating social media onto your website If you have at least three different social media accounts you can also utilize the Social Media Carousel 7 16 1 Facebook Feed To request a Facebook feed we require the URL of your website and the URL of your Facebook page i e http www facebook com uofnb The feed will be featured in the content area of your home page 2014 Information Technology Services Page 59 Cascade Content Management System Information Technology Services Find us on Facebook Sign Up Create an account or log in to see what your friends like University of New Brunswick g Like 5 892 University of New Brunswick Tell us what you did last night We need to hear from you Alcohol amp sex surveys coming to your UNB student email Monday Win cool prizes E Facebook social plugin Example Main homepage feed 7 16 2 Twitter Feed To request a Twitter feed we require the URL of your website and the URL of your Twitter page i e http www twitter com unb The feed will be featured in the content area of your home page Tweets W Follow J UNB UNB Latest news Professor Jeff Landine to present about work satisfaction unb unbnews goo gl VXSw0 14 J4 David Shipley Nice shout out by NBSecuritiesCom to UNB TME lead dshukla72 and UNBSJ MBA grad Dinesh lyer nbsc cvmnb ca nbsc news_
7. Choose between Internal Link Internal File and External Link 7 Click Submit when finished to save your changes and re publish your homepage Note Please use only one method for creating a link If you specify both an Internal Link and an External Link only the internal link will be used 7 3 Editing the Ad Block Depending on the layout of your website you will have the option of an ad block featured in underneath your side navigation or you can place it in your social media carousel if you have one You can use this space to highlight important news or events happening within your department or faculty The ad block can be used to promote upcoming events to promote a downloadable brochure or to point to a new service or feature of your site To request a new Ad Block graphic please email solutions unb ca with an outline of what you are looking for Please include an image and any text you would like to see on the graphic At this time any ad blocks featured in the slideshow banner need to be updated by Information Technology Services To have this modified please email solutions unb ca University of New Brunswick s Facebook Wall Twitter UNB gt UNB Are you looking for a gt gt Running a business can be child Look no further than d UNBSaintJohn http t co pa ion WENT Orientation 2013 y Eset f How to update the ad block located underneath your side navigation Once you have received y
8. Senates Faculty and Staff Students RTIPPA Information Access amp Privacy UMC Secure Site Contact Us Human Resources Policy Repository Anti Spam Legislation test 1 Uploadthe images to _resources img It is recommended to create a new folder to house the biography images 2 Navigate to RWD biography and click edit v Biography 3 E w 1 42 Full Name Kathryn McCain Chair Biography Profile Image Q fa secretariat _resources img gov member bios kmccain jpg lt 4 Title Appointed by Board of Governors Q x BZ U E nadal Y eee II Path p AAN INI Styles Paragraph ojo id me 3 92 ps in sociology from UNB She received the university s Alumni Award of Honour for her contributions to the institution Kathryn McCain is the chair of the McCain Foundation and was appointed chair of UNB s board of governors in 2012 She was previously vice chair of the board and has been a member since 1998 She has served on a number of board committees including the advancement committee the university honorary degrees committee and the nominating and review committee Kathryn obtained a bachelor s degree Building Room location Phone Number Link to phonebook 3 Each biography section is a different individual to add additional bios click the plus icon you can also remove individuals by clicking the minus icon The following are requ
9. When adding an image always use the internal tab 6 Back in the Insert Edit Image window you need to fill in the Alternate Text box f you choose an image caption style this text will be used for the caption below the image tis also required for accessibility and will allow visitors using screen reader software to have the image description read to them Try to write something based on the overall content of the page as well as what the image represents e g If a picture has students in front of a building instead of putting Page 22 Information Technology Services 2014 Cascade Content Management System Information Technology Services Students try Students gathering in front of Hazen Hall Tip When creating the ALT information Be brief Be clear Be contextual 7 Alwaysleave the Width Height and Decorative Image boxes blank 8 Click the Insert button 9 To edit an image after it has been inserted click on the image then click the Insert edit Image button 10 To delete an image select it and press Delete 4 3 5 2 Styling Images You must always use an image style when adding an image to a page If you want a caption use caption right if you do not want a caption use image right 1 Insert your image Click on the image white squares will appear around the image and go to Styles on the tool bar 3 To align and add a caption to the image select captionright 4 To align the image
10. a member since 1998 She has served on a number of board committees including the advancement committee the university honorary degrees committee and the nominating and review committee Kathryn obtained a bachelor s degree in sociology from UNB She received the university s Alumni Award of Honour for her contributions to the institution Brian Baxter Vice Chair Appointed by Lieutenant Governor in Council Brian Baxter is chairman and CEO of Botsford Investment Inc He has been a member of UNB s board of governors since 2003 and has served on a number of board committees including finance advancement nominating and review human resources and investment In May 2012 Brian was appointed vice chair of the board Brian has a bachelor of arts degree from UNB He is an accredited businessman who allocates his time and skills to community organizations in his hometown of Moncton NB Bruce Balcom Elected by Faculty Members Fredericton Bruce Balcom is a professor in the department of physics and is the director of UNB s Magnetic Resonance Imaging MRI Centre He is also a Canada research chair in materials science magnetic resonance imaging Bruce has a bachelor of science degree from Mount Allison University and a PhD from the University of Western Ontario Bruce is best known for the development of the SPRITE MRI technique which is suited to quantitative studies of materials Information Technology Services Board of Governors
11. business news events MI Upcoming 0 Drafts a MM Scheduled 0 a fredericton business Y o draft S fredericton business stories i Stale Content o a webdev alumni Locked Assets E webdev Last Updated 60 or more days ago MM Stale 1298 You have no locked assets New Content o EE Fresh 36 Workflows o No Starting Page is configured for your user in this site You have no active workflows No default Content Wizards are available for your user in this site The dashboard is the first screen you will see every time you log in It offers quick access to the following areas Displays pages that you may have checked out Only the person who originally Locks locked a document or a system administrator can unlock it You may also email solutions unb ca and ask for it to be unlocked Drafts Saved draft copies of your content Recent History Provides links to the last items you accessed Recycle Bin Recover deleted files The dashboard also has the folder structure of the UNB Web Information Architecture located on the left hand side much like the directory listing on a Windows machine e g Windows Explorer Tip To return to the Dashboard at any time click Home in the blue menu bar in the upper left corner of the screen 3 2 Locating your website 3 2 1 Public Side Sites of interest to outside UNB individuals i e faculties As part of the setup process ITS will provide a path to your website For exampl
12. highlighting any changes Advanced Layout Preview Properties Lock Configurations Viewing Viewing a Version Newer Older Current Activate Delete Compare with Current Outputs html pdf Page 46 Information Technology Services 2014 Cascade Content Management System Information Technology Services 7 2 Adding Editing News and Events Depending on your requirements there are three different types of News Events blocks There is News Events News Events and Blog or News Events and location The process for updating all three is the same News Events Blog Newsroom E tidBITS El ST E Event1 nta dia Issues with the current ePublications E Beware of Scareware Scams E Alumna becomes Canadian Ambassador to New Wireless coming soon to UNB El Afghanistan A Ever thine ever mine Evernote Hospitality amp Tourism program featured in Keeping up to date part 2 cia E eping up to date part 2 Asimple way to know when meeting rooms are N E A eee gt UNB student wins national scholarship for volunteerism El To add items to your News and Events block follow these steps 1 Create your news or event article e News Create a No Sidenav page for your article creating a news folder for your articles would be beneficial e Events Add your event to the main UNB Events Calendar by going to https es unb ca apps eventscalendar post event 2 Goto n
13. in CMS click where you want the table then click the Insert a new table button Styles Paragraph e de 2 la Press enter ONCE after a paragraph before inserting your table This will ensure there is proper spacing Insert Modify table a General Advanced ix x BZ U callan Y li hu A mr iil r General properties Cols Rovs Cellpadding Cellspacing Alignment Not set w Border Width Height Class Not set Y Table caption E Property Description Cols columns Enter in the numeric value of columns needed Rows Enter in the numeric value of rows needed Cellspacing Adds space measured in pixels between the cells Class Select a pre designed table layout see Select a table class Table caption Used for large tables to provide an adequate summary of the table contents Note These are the only fields to fill in The other fields are to be left blank they are controlled by the stylesheet The stylesheet is a set of rules embedded in all UNB web pages that control things like font styles sizes colors and spacing It provides a common look and feel to all UNB pages Very Important You should never copy paste content directly into the CMS this also applies to tables Tables should always be entered by hand If you copy paste a table you can encounter errors 4 3 8 1 Select a Table Class From the drop down Class list select one of the following
14. individual cell width Example If you have five columns and you want each of them to be a different width 1 Click inside the column one cell you wish to update the column width 2 Right click and choose Cell gt Table Cell Properties gt and assign a Width percentage 2014 Information Technology Services Page 31 Cascade Content Management System Information Technology Services General Advanced General properties Alignment Vertical alignment ot set Sco width Height Class Not set wv Update current cell Update In the above example the user is updating the header cell s width Please notice the two highlighted sections One indicates the header row the other area is where you assign the width of the column Option Two Assign multiple cells a standard width Example If you have multiple columns and you want them all to be the same size Click the first cell in the first column to your left Right click and choose Cell gt Table Cell Properties gt and assign a width percentage From the drop down menu located at bottom left choose Update all cells in row Click update i 4 3 8 10 Merging Cells If you need to merge cells within a table first select the first cell in front of the cells you wish to merge 1 Click inside the cell you wish to merge with other cells the first cell in which you wish to merge the others to 2 Right click and choose Cell Properties gt Merge
15. into three sections One column will span the top of the page and two columns in the middle section of the page There are two versions of this page no sidenav no navigational menu or sidenav includes a navigation menu Future Students Future Students Discover your true potential Canadian With two main campuses UNB is large enough to offer a wide range of programs yet small enough for the professors to actually know International your name Our students receive a quality education while learning about the world future careers and life in general Law Welcome to the University of New Brunswick Step into a world where learning tradition and inspiration are combined into a great life experience Step into a world where learning is about more than just studying Graduate With two main campuses UNB is large enough to offer a wide range of programs yet small enough for the professors to actually know Continuing o your name Our students receive a quality education while learning about the world future careers and life in general Transfer Students Request Information Choose UNB Discover your true potential Discover UNB Book a Tour Online About 12 000 students from more than 100 countries have chosen UNB We offer over 35 degree programs and 36 There are also lots of campus activities clubs and societies certificate and diploma programs in 110 disciplines As a recreational and varsity sports student unions and a couple of UNB stud
16. table cells 3 Enter in either the number of columns or rows you wish to merge Merge table cells Cols Rows Update Page 32 Information Technology Services 2014 Cascade Content Management System Information Technology Services 4 4 Successfully Saving Your Pages After completing the content of your page in the editor click Submit at the bottom of the page As part of completing your page it will automatically be scanned for spelling and link errors Please read the below sections for tips on getting the most out of these tools 4 4 1 Spell Checker If the spell checker finds any errors it will present you with a screen like this Spell Check Suggestions internationaly internationally x y O conditons conditions 3 O Kiewitt O Hewitt gt Submit Y Cancel For each error found you have four options to resolve it 1 Modify You can click inside the text box under the Modify column and manually correct the spelling This is useful if none of the Suggestions are correct 2 Suggestion Choose the correct spelling from the Suggestions dropdown 3 Add If you are sure you have spelled the word correctly you can click the Add button to add it to the spell checker dictionary Then it won t be flagged as an error in the future 4 Ignore You can choose to ignore the error Once you ve resolved or ignored all the errors click Submit to proceed
17. to those that are visually impaired A good description of the image is required d Left story details This text will appear underneath the graphic on the homepage There should be no headers or lists in this text 4 Follow the same process as step three above for the right hand side story 5 Click submit and re publish your homepage for the changes to take effect 7 9 Editing testimonials on your homepage There are two types of testimonial layouts you can use on your homepage One spans the full width of the page and the other appears underneath the side navigation You can have up to three 3 testimonials on your homepage Graphics for your testimonials should be requested through solutions unb ca Please include the head shot of the individual please be aware the model release form should be filled out and signed Once you have received your new graphic you can upload it to your site using the following steps 1 Upload the image to your site s _resources img testimonials folder and then publish it 2 To edit the testimonial block navigate to rwd testimonials within your site folder and click the edit tab 2014 Information Technology Services Page 53 Cascade Content Management System Information Technology Services gt Testimonials w Testimonial E v 1 3 Title UNB was the right choice for me Quote On campus resources and activities allowed me to balance both a stu
18. you re unable to solve please contact solutions unb ca and include the error message Workflows 0 Locks 0 Dashboard Drafts 0 Name C 4 Publish of Page public webdev spm test completed 0 issue s elect All None With Selected Select One RA If the queue is empty and your messages report no errors please empty your internet cache If your page still does not appear please contact solutions unb ca and include the error message and a screencap if possible Once publishing is complete you can view your page at http www unb ca path to your site where path to your site is the path to your site in the CMS under public So if your site was located at Page 38 Information Technology Services 2014 Cascade Content Management System Information Technology Services public webdev mysite then it would be available on the web at http www unb ca webdev mysite Tip There could be up to a 5 minute delay before your changes take effect If after this time your page does not change empty your Internet cache To empty your cache e IE Tools gt Internet Options gt Delete Browsing History e Firefox Tools gt Clear Recent History 2014 Information Technology Services Page 39 Cascade Content Management System Information Technology Services 6 File Management If at all possible try to permanently name files when you create them so as to avoid re
19. you would like to be displayed http maps google ca In the right hand corner click on Link 3 Where it says Paste HTML to embed in website copy CTRL C that code and paste CTRL V into an email to solutions unb ca Note Please include in your email the name of the page you would like the map embedded on 7 15 Adding a Photo Gallery Flickr To add a photo gallery to your site you will be required to setup a departmental Flickr account http www flickr com Within the account you have the ability to setup Sets also known as galleries to which you will upload your photos A set can then be embedded into your webpage or into a social media carousel and added to a particular page Once you have a set created please email solutions unb ca and provide us with the URL of the set along with your choice of page embed or social media carousel Note All images require written model releases consent for photos No Exceptions 7 15 1 UNB Wide Flickr Account If you would like to add photos to the UNB wide Flickr account please send Communications and Marketing a request and include the photo disc It will be assessed to determine the area of interest and will be assigned either a Unit Level Flickr Account OR will be added to the UNB Wide Flickr Account Any photos submitted to Communications and Marketing for the Central UNB Flickr account may be used by UNB for future promotional efforts 7
20. 2 Is this a Help Button Y Yes No Button Link text I m new to UNB Internal Link Q E Public academics registrar index c AN External Link http www unb ca Hot Button E TE wa 2 12 Is this a Help Button Yes No Button Link text Setup Desktop Laptop Internal Link 5 Public moneymatters scholarships index c 4 External Link http www unb ca 2 Filloutthe following information for each button e Is this a help button This is a required field It shouldn t be used for more than one or two buttons The background of the button will turn yellow e Button link text This is the text that will appear on your button Given the limited space it should be kept quite short e Internal Link External Link Select internal if linking to a page within your own site select external if linking to another UNB page or outside website 3 Click submit and publish your homepage Note to add a new button click the plus icon To remove a button click the minus button Page 56 Information Technology Services 2014 Cascade Content Management System Information Technology Services 7 12 Adding an Expandable Menu Expandable menus can be used in replace of large bulleted lists with multiple layers of information When each header within the menu is clicked upon it will expand to show additional information on that topic To hav
21. S cai 46 EL NERO IN ia oa 46 7 2 ADDING EDITINGINEWSAND EVENTS slanci 47 Fed EDITING THEAD BLOCK iraniano 48 7 4 CHANGING YOUR HOMEPAGE SLIDESHOW ceseecececcsceeecncceeececsecseetecsseueeeesnseeeesesgeeeseseseseueess 50 7 5 CHANGING YOUR PAGEBANNER IMAGE cscssececascssccuccacscscuraucesscasausesscaseusasecarcasecscussuseeseassasees 50 76 EDITING THE BIOGRAPHY BLOCK bella elia 50 7 7 MODIFYING YOUR DID YOU KNOW BLOCK ale 52 7 8 EDITING STORIES ON YOUR HOMEPAGE cssssceccscssscuccacscscusausesscasausesscaseusasecussasesscassuseeseassasecs 52 7 9 EDITING TESTIMONIALS ON YOUR HOMEPAGE odian AAA A 53 7 AO UPDATING YOUR SOCIALMEDIA CAROU SEL ada 54 FAA UPDATING YOUR HOTBUTTONS siluri 56 7 12 ADDING AN EXPANDABLEIMIEN Ut as 57 7 13 INSERTING VIDEOS YOUTUBE aa 58 P VOAINSER TING GOOGLEMAPS ariassan ia 59 7 15 ADDING A PHOTO GALLERY FLICKR caninas 59 Z 15 LUNBWoe FlicKFACCOUNC silice 59 7 16 USING SOCIAL MEDIA ON YOUR WEBSITE a de 59 7 16 FOCCDO OK FCO A EN O O E E A E 59 PAG 2 TW Er r EE a aa 60 71 7 ADDING A USER FILLABLE FORM rie 60 7 18 ADDING E COMMERCE FEATURE Sanini a lai 60 A aaae a T ouceee ce uenweaeeseovesseaurenesess 61 o FREQUENTENASKED QUESTIONS alal 61 5 2 COPYRIGHTED MATERIALS ii AA A a O EE 63 Page 2 Information Technology Services 2014 Cascade Content Management System Information Technology Services 1 How to get started The Content Management System CMS otherwise known as Cas
22. Sept 3 forestry and environmental management through a specialized degree program offered by the University of New Brunswick Page 52 Information Technology Services 2014 Cascade Content Management System Information Technology Services Once you have received your new graphic you can upload it to your site using the following steps 1 Upload the image to your site s _resources img stories folder and then publish it 2 To edit the story block navigate to rwd stories within your site folder and click the Edit tab w Stories Left Story Left Story Title A star on and off the court Left Story Image Q a test1 1 jpg y 4 Left Image Alt Text A star on and off the court Left Story Details II i i KI g i Q x x B Z U ascl Paragraph X Ga i 23 wl da 302laga Christie Smith received the Rod Shoveller Memorial Award for her significant contribution to basketball and the community non consectetur elit facilisis a Integer posuere erat a ante venenatis dapibus posuere velit aliquet Curabitur blandit tempus porttitor Cum sociis natoque penatibus et magnis dis parturient AAN IM i 2 3 montes nascetur ridiculus mus 3 Enter information for the story on the left hand side of your page a Title Should be short and to the point b Image Click search and navigate to the graphic you uploaded to _resources img stories c Alt Text This will be read
23. Work Before publishing your changes to the web server you should preview your work to make sure it looks the way you want Click on your page and go to View gt Preview This will show you your page as it will appear when published If you see any problems you can go back and edit the page again INFORMATION for Alumni Current Students Donors Faculty amp Staff Future Students International Parents oN UNB UNIVERSITY of NEW BRUNSWICK FREDERICTON amp SAINT JOHN myUNB Future Students About UNB Admissions Money Matters Contact UNB JAM FREE M Home lt About UNB lt Quick Facts Quick Facts Our History e UNB s Fredericton campus located in New Brunswick s capital was established in 1785 its Saint John campus located in New Brunswick s largest city was established in 1964 University Leadership e UNB is among the oldest public universities in North America and the oldest English language university in Canada Mission Statement Our Students Our History Characteristics of a Democracy 2 a eos e UNB has more than 11 400 undergraduate and graduate students Hours of Operation on its campuses Careers at UNB 2014 Information Technology Services Page 37 Cascade Content Management System Information Technology Services 5 2 1 Publish Your Work In the column on the left click on the file you wish to publish and then click the Publish tab If you only have several pages to pub
24. a publish error please contact solutions unb ca 4 Why won t my file upload The first thing to check is whether there are any capitals special characters or spaces in the filename This also includes the extension i e pdf If there is rename the file and try again from step one The next thing to check is to make sure you are uploading it into the correct directory You can do this by clicking on the folder name and making sure it highlights dark blue Lastly make sure the file you are attempting to upload is under the size limit The biggest file you can upload is 10MB 5 An individual no longer requires access to the website what should do If you have an individual who previously had access to the CMS that no longer requires it please send an email to solutions unb ca and include the name and user ID of the individual s and state that access should be revoked It is important to keep the user list updated so that there are no unauthorized website alterations taking place especially student access 6 keep getting an error message when I m working with the CMS why does that happen If your uploading a file check to make sure the filename does not contain capitals special characters or spaces If your adding a folder or a page make sure your working within a folder you have access to If your still receiving an error please send an email to solutions unb ca and include a screencap and description
25. ader software Please review section 7 6 on the biography block for more information If you currently have a biography page on your site that was not created with the new biography block please consider requesting the block to provide a better experience for your users You can request the block by emailing solutions unb ca Relationships tab In the past it could be difficult in determining whether a page or file within your site was linking to any other pages Cascade now has a button that will determine this for you the relationships tab can be found along side your publish tab When you select this tab if your page is linking to another page within your website it will display the CMS path This will help in removing links on other pages when you delete a page that is no longer needed Unfortunately when you remove a page from the CMS it does not remove the links from other pages Page 4 Information Technology Services 2014 Cascade Content Management System Information Technology Services 3 Understanding the CMS and your site 3 1 The Dashboard amp Dashboard Learn Mor Dashboard Messages Workflows Locked Assets Drafts Stale Content Recycle Bin Analytics History Content to Review Messages o E fredericton business contactus Needs Review In next 14 days Workflow Assisted Workflow CETL is complete D fredericton business index No assets with review dates E Past Due 0 fredericton
26. alt text fill out a meaningful description for those that are visually impaired and cannot view your graphic 2014 Information Technology Services Note To add a new carousel item use the plus icon To remove an old item click the minus icon Page 55 Cascade Content Management System Information Technology Services 7 11 Updating your Hotbuttons Hotbuttons are available on InsideUNB websites only These are websites that target UNB faculty staff and students such as financial services and human resources External sites are those that target prospective students parents and media personnel such as faculty websites W information Technology Services I m new to UNB Forgot my Password Find a Computer Lab Send Large Files Setup Desktop Laptop Get Replace Photo ID Download Free Software c i y tg ar i i i Setup Phone Tablet Safe Computing Read IT News myUNB Porta You can have no more than twelve 12 buttons on your homepage The titles should be action oriented These buttons must link to webpages you cannot link to a PDF Pop out boxes or lightboxes are no longer used due to accessibility reasons Important Hotbuttons should not be a replication of your side navigation 1 Click on rwd hotbuttons homepage you may also have buttons on secondary pages such as hotbuttons students and click the edit tab Hot Buttons v Hot Button GE w 1 1
27. ation The University of New Brunswick CMS LIVE Note If you are working off campus you will require the virtual private network VPN software to access the CMS from outside of the UNB network If you are a student please contact the ITS Help Desk 2014 Information Technology Services Page 3 Cascade Content Management System Information Technology Services 2 What s New Expandable Menus There is now the option of creating expandable menus for your website these menus are for textual information only For more information please see section 7 12 Requests for expandable menus can be made to solutions unb ca Multi Column Pages For the past 5 years the only option for our webpages was one main content area we now have additional layouts for you to choose from The additional layouts have the option to include a side navigation menu or proceed without one Please review section 4 2 1 for more information on the different page types available to you Biography Blocks To provide our users with the best possible web experience we have created a responsive mobile and tablet friendly accessible for the visually impaired and properly aligned option for creating biography pages Previously many individuals were creating these in a table format or attempting to use the image insert tool within the content editor of the CMS unfortunately these methods can create issues on mobile tablet devices as well as issues with screen re
28. be used for marketing purposes If you have a need to advertise a service event or important piece of information you can request an ad block This block appears at the bottom of your homepage You can have up to five 5 different facts at one particular time Every time someone visits your homepage they will get a different fact Did you know UNB s international students originate from more than 100 countries contributing to the cultural fabric of our host communities and the entire province int John sal ntj MyUNB InsideUNB Contact UNB Apply If you do not have specific facts to your department or faculty you will have the generic UNB statements that are featured on http www unb ca To request a change to your Did you know block please email solutions unb ca At this point in time you are unable to edit your own did you know block 7 8 Editing stories on your homepage You can have two stories on your homepage at one time To request graphics or to have this feature added to your website please email solutions unb ca Please include any images and text that you would like to see featured on the graphic Getting your bearings at UNB Saint John Forestry without borders Incoming and returning undergraduate students at the UNB Saint John will kick off their Students from European and Canadian universities are learning about New Brunswick university experience at fall orientation on
29. cade is the only supported method for developing official UNB websites To get started with the CMS you first need to submit a request to Information Technology Services for a new website or to have an old UNB website migrated An online request form can be found at https eservices unb ca applications its projectrequest If you already have a site within the CMS you will require the following e UNB Login ID and Password e Appropriate Website Access e CMS User s Manual e UNB Web Style Guide e VPN Virtual Private Network software is required if working from off campus To download the VPN software please see the ITS website http www unb ca its and click on the Download Free Software button One of UNB s web presence objectives is to provide the same look and feel and send a consistent message To ensure this standard please download the UNB Web Style Guide which is available on the Web Services website http www unb ca webops documentation cms guides html 1 1 Logging into Cascade CMS To log into the Cascade Server CMS go to https cms unb ca The username and password are your UNB Login ID and Password You can also access the CMS through your myUNB portal http my unb ca by logging in and finding CMS Cascade under your Quick Launch Do not use the Remember Me option on a public machine G y Cascade Server Log in to Cascade Server Remember me 2014 Hannon Hill Corpor
30. cial media carousel and click the edit tab Page 54 Information Technology Services 2014 Cascade Content Management System Information Technology Services v Carousel Item HE w 1 4 Media Type Title Media URL Ad Block Image Internal Link External Link Ad Image Alt Text Twitter O Facebook O Youtube O Flickr O AdBlock Twitter Feed https api twitter com 1 statuses user_timeline rss screen_name UNB e a Search 2 2 Search Ad Image Alt Text w Carousel Item HE y a 2 4 Media Type Title Media URL Ad Block Image Internal Link External Link Ad Image Alt Text O Twitter Facebook O Youtube O Flickr O AdBlock Facebook Feed http www facebook com feeds page php format atom10 amp id 29485933539 O E Search Q E Search Ad Image Alt Text Fill out the following information per block e Media type select appropriate media e Title Fill out an appropriate title such as Twitter Feed e If you are connecting to Facebook Twitter Flickr fill out e Media URL place the appropriate Facebook Twitter Flickr feed URL in this field If you need assistance please email solutions unb ca e lf you are adding an ad block image fill out e Ad block image click search and locate your ad block graphic after uploading to your _resources folder e Choose either internal link or external link e Ad image
31. cont Example Side navigation feed 7 17 Adding a User Fillable Form Send an email to solutions unb ca outlining all of your requirements email address of the recipient for the results form fields etc and where the current page is located 7 18 Adding E Commerce Features Send an email to solutions unb ca outlining all of your requirements and where the current page is located Page 60 Information Technology Services 2014 Cascade Content Management System Information Technology Services 8 NEED HELP If you need any advice on your content please contact Communications Marketing talktous unb ca For all other problems please contact ITS Solutions at solutions unb ca Be sure to include the URL of vour site or the path within the CMS i e fredericton its students of the page you are having problems with Please DO NOT send the CMS URL i e https cms unb ca entity open act this URL does not help in determining the page you are having difficulties with If you require access you can request it via Access Manager through http my unb ca please include the website to which you are requesting access If you require CMS training please send a request to solutions unb ca To download this guide in a coloured PDF format please visit http unb ca webops documentation cms guides html 8 1 Frequently Asked Questions 1 How do I allow my supervisors to view a page before it goes live o
32. dy life and Name Elizabeth Cummings BBA 12 Image en Internal its _resources img elizabeth jpg 4 w Testimonial a FE w a 2 3 Title THIS SITE ROCKS Quote am so awesome Name Me Image Q en Internal its _resources img elizabeth jpg 4 3 Fill out the following information for each testimonial a Title this should be kept short It appears underneath the graphic b Quote this is the statement provided by the student alumni c Name full name of the individual providing the quote It can include the degree and year i e BBA 12 d Image click search and locate the image you uploaded to _resources img testimonials 4 Click submit and re publish the homepage Note to add or remove testimonials click the plus and minus icons 7 10 Updating your social media carousel The social media carousel allows you to add your latest Facebook YouTube Twitter or Flickr posting directly on your homepage You also have the ability to add your latest ad block The carousel is only available on the homepage You must be using at least three different components to have the carousel featured on your homepage and you can have up to nine 9 items at one particular time If you are only using one medium please see section 7 15 on incorporating social media To request this feature please email solutions unb ca 1 Click on rwd so
33. e if your site is located at fredericton business then you navigate using the left hand panel to this directory To locate your site from the dropdown menu at the top of the screen select Public To locate your website in the live environment your URL would be http www unb ca fredericton business 2014 Information Technology Services Page 5 Cascade Content Management System Information Technology Services 3 2 2 Internal Side Sites of interest to the UNB community i e service departments As part of the setup process ITS will provide a path to your website For example if your site is located at saintjohn iss then you navigate using the left hand panel to this directory To locate your site from the dropdown menu at the top of the screen select Internal To locate your website in the live environment your URL would be http www unb ca saintjohn iss 3 3 Folder and Icon definitions Web pages appear with a blue icon Folders appear as folder icons External links appear as globes Images and other files like PDFs appear as orange square file icons Blocks additional components appear as lego type blocks icons A o Note Files do not have htm or html file extensions They system will add the html when the page is published 3 4 The Blue Cascade Toolbar Cascade Server y Home Newy History public gt Page C4 Message fl Photo Gallery
34. e an expandable menu added to your website please email solutions unb ca and outline the need for the menu Please be aware that expandable menus are not intended to be used for Frequently Asked Questions if you are commonly receiving questions about your content you may want to consider how the information is laid out on your site For assistance with content please contact Communications amp Marketing at talktous unb ca Career and Employment Resources There are a number of external resources to help you with your job search The sections below will take you to a variety of online resources Resume and Cover Letter Websites Recruitment Sites and Employment Agencies Job Search Strategies Websites Interview Websites v Networking Websites Salary Information Websites Labour Market Websites Volunteer Websites Career Exploration Websites Career Specific Websites Fredericton Student Services Expandable Menu http www unb ca fredericton studentservices employment career exploration finding a job html 1 Navigate to the menu page and click edit 2 Fill out the Metadata This includes the Display Name Title Keywords and Description 3 The Collapsible Content box contains the information that appears at the top of the webpage The Page Title is the header one on the webpage Collapsable Content Page Title Career and Employment Resources Page Description Q x B Z U eel Styles Paragraph m aaa Y
35. e formatting In Notepad go to Edit gt Select All to highlight the text Go to Edit gt Copy to copy it On the CMS editor screen place your cursor where you want to place the text and go to Edit gt Paste 6 This process will remove any of the unnecessary tags styles or coding that might come with the content ea A Note If you are running Mac OS X you may have to configure your Textedit to use plain text To do this go to Textedit gt Preferences Under format select Plain Text then close the window 4 3 1 1 Copying Text Alternative If you are copying small amounts of text from another source word existing site etc you can use the Page 18 Information Technology Services 2014 Cascade Content Management System Information Technology Services plain text button in the CMS This can ONLY be used for small amounts of text large amounts will result in spaces missing between words resulting in more work for you 1 Copy the text you would like placed into CMS 2 Select the Paste as Plain Text icon You will get a message saying you are now in paste as plain text mode 3 Paste the text into the editor and style as desired Note Mac users will be required to delete the extraneous a k a Microsoft code that will appear after pasting into the editor Once your content has been inserted into the CMS you then format the content much like you would a Word document Please see Section 4 3 2 on formatt
36. e relatively the same height width e Always select an image style from the dropdown menu Page 20 Information Technology Services 2014 Cascade Content Management System Information Technology Services If using any image with visual individuals in it you must have the model release form signed You can obtain a copy by going to the Communications Marketing website http www unb ca cm Please review Section 8 2 on Copyrighted Materials 4 3 3 Adding Images and Documents 4 3 4 Sizing Images for the Web e Itisimportant to properly size your images for the web You can do this using either a desktop based program such as Photoshop or using the image editor built into the CMS e All images must be 72 dots per inch dpi and in the RGB color As a general rule images placed in pages should be 300 to 320 pixels wide by no more than 400 pixels high All images should be inJPG PNG or GIF format e For more information on the sizing of various images and on image content suggestions please consult the UNB Style Guide and or Communications and Marketing group talktous unb ca 4 3 4 1 How to resize your image using the Cascade image tool 1 You must follow Steps 1 5 on uploading a file section 6 1 4 to use this method 2 Once you have gotten to step 5 do not hit submit You will see your image in the Edit Image section of the screen from here you can resize or crop as needed a To Resize type in a width and a he
37. eate additional folders to organize your files 3 5 3 The Index page This is the homepage for your site which Information Technology Services will help you build It can contain elements such as an image slideshow ad block new stories and more 2014 Information Technology Services Page 7 Cascade Content Management System Information Technology Services 4 Building your Side Navigation Menu Your site s side navigational menu is built dynamically based on the way your pages and folders are structured The Display Name in the file s metadata is used to create the link in the menu which is why it s important that it be entered properly 4 1 Creating a Folder Folders are used when you have two or more pages on one topic For example if you have 5 pages relating to undergraduates place them in a folder called undergrad If you have a single page of information place them under the main folder For example a single page of contact information would be a single page called contactus html When you want to create a new folder you must first select the folder location you wish to place the newly created folder into On the menu bar click New gt Public gt Folder Change the System name Set the Display Name Click Submit to save your folder System Name is the name of the folder within the CMS its also apart of your URL Please make sure your system name follows proper naming conventions Lowercase numbers u
38. ed their record from public view In this case try searching the internal phonebook page at https phonebook unb ca everyone This version of the phonebook shows more records but requires a valid UNB Login ID and Password in order to access it Note Linking to the private phonebook https phonebook unb ca everyone will require users to login If you want users outside of the UNB community to access the email DO NOT link to everyone All links should point to the phonebook please do not list the actual email addresses on the website The proper way to link is Email Information Technology Services with the wording ITS going to the phonebook record Placing solutions unb ca on the website will allow it to be harvested and spam sent 4 3 6 4 Linking to Student UNB Special IDs Non UNB Email Addresses 2014 Information Technology Services Page 25 Cascade Content Management System Information Technology Services If you are linking to a student email address you must have prior written consent from the student When linking to a student you first need to determine if the address needs to be public for anyone in the world to see or if it should only be available to members of the UNB community To link a student address that should be visible to the UNB community only visit https phonebook unb ca everyone and follow the same steps as for creating a Faculty Staff link Students are not visible through the public int
39. ee Section 4 3 8 7 4 3 8 5 Advanced Table Options On the Advanced tab please use the Summary properties when inserting a table The Table summary attribute should be added as an overview of the body data for screen readers people with visual impairments Adding in the summary tag also assists with users receiving better search results All the other options should be left the way they are because the main UNB web settings will override most of these settings 2014 Information Technology Services Page 29 Cascade Content Management System Information Technology Services General Advanced Advanced properties ld Summary Style Language code Background image Frame Not set Rules Not set Language direction Not set Border color Gi Background color Gi 4 3 8 6 Editing Tables To access all of the table editing options in Cascade left click in a table cell then right click and you will see the menu shown here Forestry 2 advanced link_desc 23 advanced unlink_desc Math A Inserts a new table dd Y l Statistics it Table cRoperties O T Delete Table properties i a AA Row Column gt Hospitality and Tourism 4 3 8 7 Adding a Header Row If the first row of your table contains column headers you need to specify that it s a header row in order for it to be styled properly 1 Left click in the first cell of your header row to place your cursor inside it 2 Right click and cho
40. eeing the Working Copy Operation successful public webdev usr aurq tables UCA Edit Move Rename More b Layout Preview Properties Lock Configurations Viewing Current Working Copy Compare with Current Outputs html UNB UNIVERSITY of NEW BRUNSWICK Page 16 Information Technology Services 2014 Cascade Content Management System Information Technology Services 3 When you are happy with your changes or wish to discard them and start over you need to go back to the View gt Lock Operation successful public webdev usr aurq tables UGE Edit Move Rename More gt Layout Preview Properties Lock Configurations Viewing Current Working Copy Compare with Current Manual Lock User A auratest Locked On Nov 29 2010 9 04 AM Actions Break Break the lock and discard changes Commit Commit changes Workflow Send into workflow 4 Ifyou want to discard your changes click Break the lock and discard changes This will remove all the changes you ve made to the page and unlock it 5 If you re happy with the changes and want to save them click Commit changes 6 You will be presented with a Comments box You should enter a sentence or two describing the changes you made These comments will show up under the Versions tab later so if you need to revert to a previous version in the future it will be easier to locate the right one if you put in some meaningful comments
41. ent you will be fully prepared to achieve your student newspapers There is always something going on and personal and career goals Many programs full time and tons of people to make your university experience one of the best part time offer real life work experience to provide you times of your life with a balance of practical skills and academic knowledge Our students come from all walks of life mature full time and part time domestic and international students of all ages and all backgrounds There are also lots of campus activities clubs and societies recreational and varsity sports student unions and a couple of student newspapers There is always something going on and tons of people to make your university experience one of the best times of your life Page 12 Information Technology Services 2014 Cascade Content Management System Information Technology Services 4 2 1 5 Multi Column 1 3 1 This page type will allow your content to be divided up into five sections One column will span the top of the page three columns in the middle section and the last column will span the bottom of the page There are two versions of this page no sidenav no navigational menu or sidenav includes a navigation menu Future Students Welcome to the University of New Brunswick Step into a world where learning tradition and inspiration are combined into a great life experience Step into a world where learning is about more than
42. er image please send an email to solutions unb ca and include any images or text you would like included on the banner Please indicate if your department or faculty is based in Fredericton Saint John or is Corporate Note At this point in time you are unable to edit or create your own slideshow images 7 6 Editing the biography block The biography block makes it easy to create a webpage with images and biographies of the members of your department or group into your site This template is responsive mobile and tablet friendly accessible for those that are visually impaired and has proper alignment spacing within the content area of your webpages The initial block needs to be created by ITS but moving forward can easily be updated by you Images can be no wider than 220px height can be up to 330px To request a biography block be added to your website please email solutions unb ca once created you will find it located in the RWD folder of your website This block will be under a workflow to ensure image sizes are within the restriction images larger than the restriction can cause alignment issues on the webpage Page 50 Information Technology Services 2014 Cascade Content Management System Kathryn McCain Chair Appointed by Board of Governors Kathryn McCain is the chair ofthe McCain Foundation and was appointed chair of UNB s board of governors in 2012 She was previously vice chair of the board and has been
43. er the full URL including http in this field 6 When you are done making the desired changes scroll to the bottom of the page and click Submit to save them Republish the home page of your site index in order to see your changes on the web Note You have the ability to add up to three 3 ad blocks underneath your side navigation by clicking on the plus icon 2014 Information Technology Services Page 49 Cascade Content Management System Information Technology Services 7 4 Changing your Homepage Slideshow The homepage of your site contains a dynamic slideshow Each time someone visits your page a random image is loaded The maximum number of slides you can have in a slideshow is 5 E eee BAN 12 E EE EERELEEEEEGE FEO ere 3 PS 3005555 a 555 LLES 133 GE o To request a new slideshow image please send a request to solutions unb ca outlining what you are looking for Please include any images and the text that you would like to appear underneath the image Please keep in mind this text should be kept short and contain your department or faculty name This text is required Note At this point in time you are unable to edit or create your own slideshow images 7 5 Changing your Pagebanner image Each page on your site will have a page banner image at the top underneath the global navigational menu D UNB FREDERICTON information Technology Services To request a new pagebann
44. erface at https phonebook unb ca which is why you must use the everyone version For all other email addresses you must create an External Link with the Link field set to mailto lt STUDENT SPECIAL EMAIL ADDRESS gt for example mailto a1b2c unb ca 4 3 7 Anchored Links Anchored links are used in instances where you may want to send individuals to a specific resource within a page 1 Toinsertan anchor place your cursor where you want the link to go and click the Insert edit Anchor button Styles Paragraph X e AQE mA 1 2 lala Q x B 7 U asc aaa Y awi LI Vip 2 Inthe Anchor name box type a name for the anchor with no spaces e g myanchor and click Insert Insert edit anchor Anchor name The anchor will be represented by a little icon when viewing the page within Cascade but it will not appear on the live published version of the page 3 Tolinkto the anchor highlight the text that you want to be linked and click the Insert edit link button Click on the External tab In the Link box type a pound sign followed by the name of your anchor with no spaces e g myanchor Tip Very few instances require Anchored Links if your using Anchored Links chances are your page is to long Page 26 Information Technology Services 2014 Cascade Content Management System Information Technology Services 4 3 8 Inserting Tables To insert a table on a page
45. ew Brunswick 2014 Information Technology Services Future Students Canadian International Law Graduate Continuing Education Transfer Students Request Information Book a Tour Online Page 13 Cascade Content Management System 4 2 1 6 Multi Column 1 3 Information Technology Services This page type will allow your content to be divided up into four sections One column will span the top of the page and three columns in the middle section of the page There are two versions of this page no sidenav no navigational menu or sidenav includes a navigation menu Future Students Discover your true potential With two main campuses UNB is large enough to offer a wide range of programs yet small enough for the professors to actually know your name Our students receive a quality education while learning about the world future careers and life in general Welcome to the University of New Brunswick Step into a world where learning tradition and inspiration are combined into a great life experience Step into a world where learning is about more than just studying Choose UNB About 12 000 students from more than 100 countries have chosen UNB We offer over 35 degree programs and 36 certificate and diploma programs in 110 disciplines As a UNB student you will be fully prepared to achieve your personal and career goals Many programs full time and part time offer real life work experience to provide yo
46. ews events within your site folder Click the Edit tab 4 Depending on your setup you will see two or three sections or blocks You will be working with one called News and one called Events Depending on the type of notice you are adding you will create it under the corresponding block i e News article gets placed under news News Events Location w Events y Mans URL for the Events Feed http www unb ca events rss unball php More Events Q Search URL for the News Feed http blogs unb ca newsroom feed More News O D Search v Events Events m News News F Title Title Internal Link Q R Search Internal Link Q D Search Internal File Q m Search Internal File e Search External Link External Link 5 Click the plus icon to add a new News or Event item e f you have more than one item you can change the order of the items by clicking on the small black arrows in the upper left of each block to move that block up or down News Event E w a 6 4 2014 Information Technology Services Page 47 Cascade Content Management System Information Technology Services e To delete an item click the minus icon 6 For each article fill out the following information e Title This will appear as a title on your homepage Enter something short and attention grabbing e
47. get Same Window Y Select Same Window from the target dropdown menu 5 The Title attribute does not need to be used on every link but may be used for the ones that need to provide the user with additional detail The title attribute should provide the end user a bit more clarification on what the link actually does e g if you had a link called Stats the title attribute could be Statistics on Student Enrollment 08 09 Please note this is only supplementary information nothing crucial should be hidden from the user 6 Leave the Class alone Click the Insert button Tip Linking to a PDF is the same process as linking to a page Note Do not use the URL as a link name or title always use text For example if you were linking to http www unb ca the link name would be the University of New Brunswick 4 3 6 2 External Links External links are anything outside of your site or a non UNB website 1 Select the text you want to be linked where people click 2 Click on the Insert Edit Link button and go to the External tab 3 Inthe Link box type or paste the address of the page you want to link to Be sure to include the http at the beginning 4 Select New Window from the target dropdown menu Page 24 Information Technology Services 2014 Cascade Content Management System Information Technology Services 5 Leave class alone 6 Click Insert to create the link Note Do not u
48. gt 3 Base Folder Standard No Side Nav public Standard Side Nav a External Link E File Folder Create Manage Content E Recycle Bin On the Cascade toolbar you will commonly use n e lA Checking the status of your publish job lele Returns you to the Dashboard Page 6 Information Technology Services 2014 Cascade Content Management System Information Technology Services From the public menu create a page from template Page E used for navigation External link i File upload an image document or another type of file create a folder within your site Folder 3 5 The elements of your site When Information Technology Services builds your basic site it will include several important folders _internal and _resources It will also include an index page which is the homepage for your site which include features such as a slideshow or page banner an Ad Block a News Events Block and a Story Block 3 5 1 The _internal Folder The _internal folder stores items that control some functions of your website This area is for ITS use only Note The _internal folder is NOT PUBLISHABLE and you should not add files to it 3 5 2 The _resources Folder The _resources folder is where your images PDFs and other downloads are stored It is important to keep your images PDFs and other downloads organized in your resources folder It is recommended that you cr
49. h Mode gt Submit EL na 6 1 5 Upload a File If you would like to upload an image or a document to your website please follow these instructions Please place all image files in your img folder located underneath the _resources folder Place all PDF documents in your PDF folder located underneath the _resources folder Both of these folders already exist You may create additional folders under _resources as needed for example you can create a undergrad folder to store all your Undergraduate related PDF documents Note If you want to upload a file to a certain folder e g resources img you must first select the folder you wish to upload to Important If you are uploading an image with any identifiable people in it you must get a UNB Model Release Form signed Copies of the form can be downloaded from the Communications Marketing website http www unb ca cm 2014 Information Technology Services Page 41 Cascade Content Management System Information Technology Services If you are uploading documents please DO NOT put dates in the filenames unless appropriate If you upload a document called application pdf next year you can over write the existing document with a new version and all your links will automatically update themselves Less work on your part Appropriate Use Meeting Minutes Newsletters if keeping multiple copies for download Agendas Cascade Server Global O y Home Newy History Tool
50. hat will be dynamically built for you y RY E Home lt Future Students Future Students PU Discover your true potential international Welcome to the University of New Brunswick Step gt y into a world where learning tradition and inspiration Y are combined into a great life experience Step into r gt gt i Cai a world where learning is about more than just i n da E y x Continuing Education syng A eS _ i A Transfer Students 2014 Information Technology Services Page 9 Cascade Content Management System Information Technology Services 4 2 1 2 Standard No Side Nav This page does not contain a side navigational bar and allows the content to span the full width of the page The most common use of this page type would be for a news article Note Using a no side nav page for navigational purposes can be frustrating for people browsing the website It will require them to use their back button or rely on the breadcrumbs When choosing a no side nav look at it from a user s perspective to see if it makes sense Out of the classroom Aaron Cao and Cathy Duan aren t quite finished their master of business administration degrees but they re already hard at work in the finance industry The students just finished working on the fourth of five modules of their one year concentrated MBA degrees at the University of New Brunswick Saint John campus They each spent 10 week work terms with the New Brunswick Securit
51. ies Commission NBSC researching e Learning tools to be deployed through the commission s website to educate investors Note You cannot change from a side nav to a no side nav and vice versa without recreating the page Page 10 Information Technology Services 2014 Cascade Content Management System Information Technology Services 4 2 1 3 Multi Column 1 2 1 This page type will allow your content to be divided up into four sections One column will span the top of the page two columns in the middle section and the last column will span the bottom of the page There are two versions of this page no sidenav no navigational menu or sidenav includes a navigation menu Future Students Future Students Canadian Discover your true potential a With two main campuses UNB is large enough to offer a wide range of programs yet small enough for the professors to actually know bero your name Our students receive a quality education while learning about the world future careers and life in general Graduate Welcome to the University of New Brunswick Step into a world where learning tradition and inspiration are combined into a great life experience Step into a world where learning is about more than just studying Continuing Education With two main campuses UNB is large enough to offer a wide range of programs yet small enough for the professors to actually know Tanier anatre your name Our students receive a quality education
52. ight and click the checkmark icon GEA b To Crop select the area you want visible the area that will be cropped turns grey and click the crop icon 2014 Information Technology Services Page 21 Cascade Content Management System Information Technology Services pagebanner jpg First version Submit c To Rotate click on the rotate clockwise or counterclockwise icon d To Flip click on the flip horizontally or vertically icon e To Undo Redo click on the back or forward arrows 3 When you are done with your image click submit 4 3 5 Adding an Image Before you can use a new image on a page you must first upload the file See Section 6 1 4 for instructions on uploading images If you have already uploaded the image please see Section 4 3 5 1 on inserting images 4 3 5 1 Inserting Images 1 Be sure that you have already uploaded the image you wish to insert See Section 6 1 4 and place your cursor at the beginning of a paragraph 2 Click the Insert edit Image toolbar button Tree icon 32 A ISO 3 Inthe Insert Edit Image window click the orange square Browse button The Please choose a File window will display for you to select Insert edit image the image ud 4 Inthe columnon the left locate the image you want and click once on it 5 Click the Confirm button Basic Advanced e Internal External Image Q fal Alternate Text Width Height x Note
53. ing basic page elements also review the UNB Web Style Guide 4 3 2 Understanding Basic Page Elements Please review this section on formatting your pages The UNB Web Style Guide goes into greater detail and should be reviewed prior to starting work on your website 4 3 2 1 Headers and Paragraphs All pages that have text on them are required to have a Header One at the start of the page This is called a page headline and should be consistent with the display name of the page Example If your display name on the side nav says Contact Us the page headline header one should say Contact Us Headers Two and Three are used to break up large blocks of text Pages with an extremely large amount of text should use images to make it more visually appealing Headers are NOT to be used to emphasize text or links Headers are extremely important for accessibility purposes those individuals with a visual disability often use software called Screen Readers to access the information on webpages This software will read the page to an individual it uses the headers on a page to jump through sections If there are no headers used the individual will be required to hear all of the information even if they are only looking for a small piece near the end of the page Header Rules e They are not to be used to emphasize notices or other text e They should not be bolded italized or underlined e They should be short and relevant to the
54. ion If you attempt to create a page with an invalid name you will receive this error message An error occurred during creation You may only give this page a name that matches the following regular expression a z0 9 _ 6 1 9 Types of Files Permitted Due to the different types of web browsers Firefox IE etc and system types Mac Windows not all file types are permitted for upload The following are permitted e PDF Document File e JPG Image File e GIF Image File e PNG Image File e DOC Microsoft Word File Note Please be aware that not all users have converted to the newest version of Microsoft Word and saving your document in a docx Microsoft Office 2010 extension may not permit some users to view it If you need to upload a word document PDF is always better it is best to click Save As and select the doc Microsoft Office 2008 format If you need to upload a file in a format not listed above please contact solutions unb ca Someone will assist you in determining the best way to meet your requirements Uploading unapproved files could result in your access being suspended and the files removed pending review by Information Technology Services 2014 Information Technology Services Page 45 Cascade Content Management System Information Technology Services 7 Additional Features 7 1 Versioning If you need to undo changes to a file you can use the Versioning feature You can und
55. ired for each individual o Profile Image click search and locate the image under _resources img o Full Name o Title o Biography You also have the option of filling out a building room number phone number link to their phonebook record and a link to their personal website If you are copy pasting the biography from 2014 Information Technology Services Page 51 Cascade Content Management System Information Technology Services Microsoft Word please remember to use the Paste as Plain Text button in the CMS editor this will remove any bad code that could potentially cause alignment issues with your webpage 4 You can re order the bios by clicking on the arrows HE y 1 42 the number to the right of the arrow specifies where the bio will be located within the order of individuals 5 When you have finished editing click Submit You will enter the workflow screen click Submit Once the block has entered the workflow process please wait for approval from ITS you will receive an email from Cascade Server in your inbox Until a workflow is approved you will be unable to modify the block 6 Once you receive approval you will need to publish the webpage the biography block is attached too i e its biographies html The block itself is not directly publishable 7 7 Modifying your Did you know block This area is to provide unique information or facts regarding your department or faculty It is not to
56. it Y Cancel Tip The only time you do not need to un publish a file is when you are updating the content of a page In this case publishing the file will over write the existing one on the web 6 1 3 Rename a File If you want to rename a file 1 Un publish the file See instructions above 2 Click on the file you wish to rename Page 40 Information Technology Services 2014 Cascade Content Management System Information Technology Services Click the Move Rename tab In the System Name box change the name Click the Submit button Re publish the file Publish gt Publish Mode gt Submit A View Edit Copy Publish More b System Name tables are er x Parent Folder Ea public webdev usr aurq There are no Workflows available Ctar r ere a no WKTIOWS avaliable Start Workflow mere are no YorKl ows avaliad Affected Destinations A Moving renaming this asset may cause it to be out of sync on the following Destinations To avoid this problem unpublish this asset first Destination Target 2 public htm Submit Cancel 6 1 4 Move a File If you want to change a file s location Un publish the file See instructions above Click on the file you wish to move Click the Move Rename tab Click the Parent Folder s yellow folder icon In the Browse window click on the appropriate new folder location Click the Submit Button Re publish the file Publish gt Publis
57. ite Structure 3 engineering 3 _internal Faculty of Engineering _resources 3 5 depts Undergraduate Programs grad Graduate Programs Y news Y undergrad Certificates amp Diplomas E certs Co op and Work Experience contact faculty Outreach Programs By index 3 a Contact Engineering This is an example menu from the Faculty of Engineering Each of the links in the menu comes from the Display Name attribute in the metadata You can see now how the System Name and Display Name are related A folder may have a System Name of depts but appear in the menu with its Display Name of Departments Note Not all files in the engineering folder appear on the menu The only ones that show up have the Include in Side Nav check box selected 2014 Information Technology Services Page 35 Cascade Content Management System Information Technology Services When you click on a menu link that points to a folder the menu will load the folder s index page and expand to show the contents 3 fredericton 3 _ engineering H resources Co op and Work Experience n siha Chemical Engineerin chemical scsi TA Civil p Civi g Electrical and Computer UJ ece ay Geodesy amp Geomatics gt Y gge Mechanical ER Page 36 Information Technology Services 2014 Cascade Content Management System Information Technology Services 5 Previewing and Publishing 5 1 Preview Your
58. j Enter Comments Comments Changed student s name and added a new line Submit Cancel 7 Once you ve submitted your changes the page will be unlocked 8 Publish the page after Committing Changes Note If you need to delete a locked file please make sure that you have unlocked it first Follow step 3 from above 2014 Information Technology Services Page 17 Cascade Content Management System Information Technology Services 4 3 Using the Content Editor When you are ready to work on the content of your page click Edit The content editor in Cascade used to format your page content is much like what you would find in a word processing application such as Microsoft Word Many features are similar to those you are already familiar with Q x x B Z U aes Ss SS Styles Format gt Xa eli Fle Hel em 2 laa Underline hrougl Alignments left Format select a formatting center right style such as Heading 1 justify paragraph etc Copy Paste as Plain A Spell Checker Indent Insert Image Insert Table le Remove Formatting Toggle Full Screen 4 3 1 Copying Text If you want to take content from an existing site or another document please follow these steps Copy the text you wish to paste into the CMS Open Notepad Textedit in Mac OS X Start gt Programs gt Accessories gt Notepad In Notepad go to Edit gt Paste You will see your text without th
59. just studying Discover your true potential With two main campuses UNB is large enough to offer a wide range of programs yet small enough for the professors to actually know your name Our students receive a quality education while learning about the world future careers and life in general Learn more about UNB Choose UNB About 12 000 students from more than 100 countries have chosen UNB We offer over 35 degree programs and 36 certificate and diploma programs in 110 disciplines As a UNB student you will be fully prepared to achieve your personal and career goals Many programs full time and part time offer real life work experience to provide you with a balance of practical skills and academic knowledge Our students come from all walks of life mature full time and part time domestic and international students of all ages and all backgrounds Discover your true potential Discover UNB There are also lots of campus activities clubs and societies recreational and varsity sports student unions and a couple of student newspapers There is always something going on and tons of people to make your university experience one of the best times of your life Looking for more information about UNB Why not check out our detailed program search tool You can also check out admissions requirements learn more about tuition financial aid and other money matters or check out student life at the University of N
60. lish please do not publish your entire folder as that can slow down the system The only time a whole folder should be published is if everything in it is new or changed or if you have made changes that will affect your side navigation lf you do have to publish your entire site please do so during non peak periods i e end of day first thing in the morning Click the Submit button View Edit Move Rename Copy MA CLE More b Destination QU Ej public html Test Options Publish Report Y Generate a publish report message Publish Mode Publish Un publish Submit Y Cancel Depending on how busy the CMS system is it may take some time before your page is actually published To check the status of your publish job click the Cascade symbol in the blue bar gt Publisher gt Active Jobs If there is nothing in the queue your job has been published Cascade Server Global History Toolsy Administration y E Publisher Publisher Active Jobs Utilities Scheduled Jobs ORAL Scheduled Jobs Site Management Diani i Preferences Configuration Name Site Who servicesoutside serviceswithin Queued Jobs _ teachingresearch Name Site a E contact 3 E current S graduate After checking the active jobs if your page still doesn t publish check your messages by clicking on Home gt Messages This will report any publishing issues If you do encounter an issue
61. lished and widely available If the work is not published then it is more likely to be considered fair 6 Effect will the copy unduly affect the market value If you have any questions about applying the rules of fair dealing the Canadian Copyright Act or UNB Copyright Policy please contact UNB Libraries Copyright Officer copyright unb ca Information about materials that may be licensed for use for UNB employees should be directed to UNB Communications and Marketing 2014 Information Technology Services Page 63
62. n the web if they don t have access to the CMS To allow individuals to view content before it goes live uncheck include in sidenav from the metadata Edit gt Metadata gt Uncheck include in sidenav gt Submit gt Publish You can then provide individuals with the URL of the page ex http www unb ca cm testpage html Please keep in mind that this should only be done for a short period of time eventually Google will locate the page and it will come up in both UNB and Google searches 2 How come I added removed a page but my side navigation hasn t changed Remember to re publish your base folder ex If your working in undergrad that would be your base whenever you make modifications to the sidenav The only time you republish a single page is when you make a content update to a page 3 I published the page but the changes do not appear on the web First check to queue to see where you are in the lineup Cascade icon gt Publisher gt Active Jobs If there is nothing in the queue your job has been processed if there is a queue you can see who is ahead of you If the queue is empty try emptying your internet cache by following the directions on page 34 2014 Information Technology Services Page 61 Cascade Content Management System Information Technology Services Second check your messages under Home on the blue bar If there is a publish error it will say Publish of 1 issue s If there is
63. naming them later If you need to rename a folder file follow these steps to ensure that there are no lost folders files on the web 6 1 1 Determining the use of a File Relationships tab To determine whether a file or page is being used click on the Relationships tab This will display the CMS path of any pages that have a link to the file If there are no relationships it means the file is no longer being used and could potentially be removed Follow the steps in section 6 1 6 to remove a file Note Please remember it is best to remove any outdated files all files stored in the CMS are available through search engines such as Google students are able to find out files which has the potential to cause confusion depending on the nature of the information 6 1 2 Un publish a File The first step before you can rename move or delete a file is to un publish If you do not un publish the file it will still be accessible on the web via Google and UNB search results This can cause you problems if for example a student finds old tuition or application information To un publish follow these steps 1 Inthe column on the left click on the file you wish to rename 2 Click the Publish tab 3 Under Options gt Publish Mode change the Publish Mode from Publish to Un publish 4 Click the Submit button View Edit Move Rename Copy More Destination v public htmi Test Options jblish Report Mae t u t lode O Subm
64. nccscescescscosceees 8 41 CREATING Ai PODER da 8 d b4 N0 o o o A o ONE ee ae E O E ET O T ee A E AT 9 A2 CREATING PAGE oa 9 4 2 1 TOGO TYPOS AAA AAA AA A A A 9 22 Creating GIN CW POG Oi AAA A 14 ADS LOCKING POTES aii AAA 16 4 5 USING THE CONTENT EDITOR enced odoce advent dau a seannnasece eee tces 18 SL CONI 18 4 3 2 Understanding Basic Page EICments ccssscccessccnesecceseceesecceeseeeescesesecsessetseseeees 19 4 3 3 Adding Images and Documents erre O E 21 4 34 SIZING IMAGES fOr Ne WED io 21 4 3 5 Addmg INTIMO ana 22 TIO AGUNT LINKS A Ai iii 23 4 37 Anchored LINKS iaia 26 TIOS ANSET UNO TON 27 4 4 SUCCESSFULLY SAVING YOUR PAGES iaa 33 AA DEIENE KE enr a A 33 4 AN E A E A 33 AO SUCCCS 5 bian 34 4 5 ADDINGAN EXTERNAL NC ai 34 4 6 CHANGING THE ORDER OF YOUR SIDE NAVIGATION eri 34 4 7 EXAMPLE OF SIDE NAVIGATION SITE STRUCTURE iii eee 35 5 PREVIEWING AND PUBLISHING ian 37 2014 Information Technology Services Page 1 Cascade Content Management System Information Technology Services Dol PREVIEW YOUR VOR Kia aaa 37 2 PUBS YOUR AMO Rad 38 6 FILEMANAGEMEN iaa 40 OIL UNED isa 40 6 1 2 Rename GC Fla 40 A O taa usual dates 41 614 Upload REC siriana 41 OTI DOLO DI selle lavi iii iii 43 6 1 6 Retrieving a File Recycle BIN 43 6 1 7 Proper NAMING Conventions iii 44 6 1 5 Types of FICS Permitted ani a 45 7 ADDITIONAL FEATURE
65. nderscores and hyphens are permitted See Section 6 1 7 Display Names should only be one or two words It will show up in the side navigation of your page IMPORTANT Do not change the structure file names of your site unless it is a critical change Google will not know the structure has changed immediately which results in broken links You also do not know who else inside and outside the UNB community is linking to your pages y New Folder Create System Metadata System Name undergrad Parent Folder public webdev usr aurq Inline Metadata Undergraduate Page 8 Information Technology Services 2014 Cascade Content Management System Information Technology Services 4 1 1 Index Page Every folder requires a landing page called an index page Page with Side Nav to run the pages in the folder If you do not have an index page the breadcrumbs will break resulting in an error 404 your site is broken This page is created like any other page See Creating Pages next section Note The index page display name must match the display name of the folder 4 2 Creating a Page There are currently five standard page types you may use For each page type you have the ability to choose whether or not the side navigational menu is included 4 2 1 Page Types 4 2 1 1 Standard Side Nav This is the most common page type and the one you should use by default It includes a side navigational menu t
66. o your last change or even go back to a previous version from days or weeks before The last five 5 versions are kept in the CMS One use of Versioning would be if you wanted to temporarily make a change to a page perhaps to promote an event then revert it back to its previous version when the event is over 1 Select your page 2 Click on the Advanced tab Versions Jim Edit Move Rename Copy Publish More b Delete Layout Preview Properties Lock Configurations Reference p Outputs html Versions 3 From the list select which version you want to go back to the Last Modified On column will tell you when each version was saved and by whom View Edit Move Rename Copy Publish EJ Path Last Modified On e 7 public webdev usr aurq testing Dec 3 2009 2 23 PM O public webdev aura testing Dec 3 2009 2 23 PM O 2 public webdev aura testing Dec 3 2009 2 22 PM O 3 public webdev aura testing Dec 3 2009 2 22 PM Select All None With Selected f Select One 2 4 You now have a number of options not all are available on each version Newer switches to the next newest version Older switches to the next oldest version Current switches to the current version Activate activates the version being viewed and makes it the new current one Delete permanently deletes the version being viewed Compare with Current compares the version being viewed with the currently active one
67. of the error 7 deleted a file s but forgot to unpublish what do I do Its important to always unpublish files if your renaming moving or deleting The reason for this is even though it has been deleted from the CMS it is still on the webserver the web This will allow Google to find it and have it appear in search results If you have forgotten to unpublish a file please send in an email to solutions unb ca and let us know what pages need to be removed and we will manually delete them from the web 8 I m trying to update my News Events block but it says it s not publishable Page 62 Information Technology Services 2014 Cascade Content Management System Information Technology Services To have an event news item to appear immediately you must publish the homepage index The file you edit to insert your item is NOT publishable you should also not create folders pages here If you do not need the item to appear immediately wait an hour and the index page will automatically re publish itself 8 2 Copyrighted Materials Placing material on a webpage follow the same rules of copyright as those that apply to photocopying or publishing a book Any material that you find on the Internet is subject to the Terms of Use or Copyright Notice generally located on the bottom of the site If no information regarding the use of the material is readily available it is necessary to contact the webpage administrator
68. ose Cell gt Table cell properties O O Header 1 A Inserts a new table Header 3 Table properties T Delete table O Cell gt gt Table cell properties FA Row gt 8 Split merged table cells o Column Hug Merge table cells 3 Set the Cell type field to Header Page 30 Information Technology Services 2014 Cascade Content Management System Information Technology Services Ceneral Advanced General properties Alignment Not set vi Cell type Header v Vertical alignment Not set wv Scope Not set y Width Height Class Not set v Update all cells in row v 4 From the dropdown at the bottom left choose Update all cells in row Click Update 4 3 8 8 Deleting a Row Column If you need to delete a table row or column please first click into a cell on the row or column you wish to remove 1 Click inside one of the cells you wish to remove 2 Right click and choose Row Column gt Delete row Remove Column Delete table Cell Path py ROW gt Lu Table row properties b Column Insert row before am _ am Insert row after idvanced Options Delete row di Cut table row Sut a Copy table row JA Paste table row before JA Paste table row after 4 3 8 9 Column Width Assigning a specific column width can be achieved by first selecting the column You have two options for controlling cell widths Option One Assigning an
69. our new graphic you can upload it to your site using the following steps 1 Upload the image to your site s _resources img ad folder and then publish it Page 48 Information Technology Services 2014 Cascade Content Management System Information Technology Services 2 To edit the ad block navigate to rwd ad block within your site folder and click the Edit tab Ad Blocks w Ad Blocks m v Ad Blocks Advertisment Image Alt Text UNB Saint John Faculty of Business MBA Ad Block Image Q E saintjohn business mba _resources img ad mbasj jpg c 4 File Link Search Internal Link _ saintjohn business mba why c 4 External Link Enter the appropriate alternate text in Image Alt Text to describe your image or what it links to This is used for accessibility purposes those that are visually impaired will have this text read to them via their screen reader Click on search and locate the ad block graphic that you uploaded in step one Depending on what it is you wish to link to from the ad block use ONE of the following three fields Internal Page If you want to link to a page within your site click the blue icon to browse and select the target page Internal File If you want to link to a document within your site for example a PDF click the brown icon to browse and select the target document External Link To link to something outside of the CMS ent
70. paragraph e Links should be created in paragraphs not headers e Emails should not be in headers e Headers are not to be used in content data styled tables Please see Section 4 3 8 7 2014 Information Technology Services Page 19 Cascade Content Management System Information Technology Services Future Students Discover your true potential Welcome to the University of New Brunswick Step into a world where learning tradition and inspiration are combined into a great life experience Step into a worid where learning is about more than just studying Transfer Students students recelve a quality education while learning pr about the world future careers and life in general 16 About 12 000 students from more than 100 countries have chosen UNB We offer over 35 degree programs and 36 certificate and diploma programs in 110 disciplines As a UNS student you will be fully prepared to achieve your I love the teaching personal and career goals Many programs full time and part time offer real life work experience to provide you with Example of a well formatted page With two main campuses UNG is large enough to offer a wide range of programs yet small enough for the professors to actually know your name Our iaa af TTRATTI All links should be created within the paragraph text When you create any type of link you should never place the full URL on the website The name of the organization should be the tex
71. r sites on the web are linking to that page 6 1 7 Retrieving a File Recycle Bin If you have accidentally deleted a file you now have the option to retrieve it The Recycle Bin holds up to 30 days worth of deleted files pages folders images documents You are only able to restore the files you have personally deleted In the case of multiple users working on a site you may have to coordinate with a co worker to have a file restored 2 Recycle Bin Items I have deleted in the last 30 days e Dashboard Messages Workflows Locked Assets Drafts MiS Name Deleted On Deleted B Original Location Actions y g O E standard sidenav Nov 25 2010 11 15 AM amp auratest E public webdev usr aurq 2 Select All None With Selected Select One 2 Displayin 2014 Information Technology Services Page 43 Cascade Content Management System Information Technology Services 6 1 7 1 Single File Restore 1 Go to Home gt Dashboard gt Recycle Bin 2 Under actions click Restore 2 next to the page you would like to restore 3 Click Submit 6 1 7 2 Multiple File Restore Go to Home gt Dashboard Recycle Bin Check off which pages need to be restored Select Restore from the drop down menu Click Submit oo A Recycle Bin Items I have deleted in the last 30 days Dashboard Messages Workflows Locked Assets Drafts Mos _ Name Deleted On v D standard sidenav Nov 25 2010 11 15 AM v E tables Nov 29 2010 9 45 AM
72. rsion of a current file on your website do not upload a new file you can overwrite the old copy on the website This has many benefits 1 You do not have to update your links this is done automatically Page 42 Information Technology Services 2014 Cascade Content Management System Information Technology Services 2 Old versions of a form are not left on the website for users to locate do not have wrong copies of an application submitted 3 Links do not become broken on other websites that may have linked to your document To upload a new copy Browse to the file under _resources pdf your file name pdf Click on the file Click on the Edit tab Click Browse and select the file from your computer Click Submit Then Re publish the file A A 6 1 6 Delete a File If you want to delete a file Un publish the file See instructions above Click on the file you wish to delete Click on More gt Delete Check off Un publish Content Click Submit ee i public webdev usr aurq tables MUS Edit Move Rename Copy Publish More p i Delete Layout Preview Properties Lock Configurations Reference eee Outputs html Versions UNB UNIVERSITY of NEW BRUN Note When deleting a file it will tell you on the confirmation screen what pages are linking to the page being deleted Remember to fix these links so users do not get an error message Also keep in mind that it will not tell you what othe
73. se the URL as a link name or title always use text For example if you were linking to http www unb ca the link name would be the University of New Brunswick 4 3 6 3 Linking to Faculty Staff Email Addresses Instead of providing contact information for UNB faculty staff directly on your site it is better to create a link to the appropriate entry in the UNB Phone Book This way if the person ever changes their email address phone number office location etc then you don t need to worry about having outdated information on your site Linking to the phonebook also helps reduce the amount of spam a user may receive 1 Goto https phonebook unb ca 2 Using the search form find the record of the person you want to link to David Shipley dshipley unb ca Senior Web Content Developer Communications amp Marketing 451 6842 Alumni Memorial Building 109 UNB Fredericton Campus 3 Right click on the ES icon and choose Copy Link Location in Firefox or Copy Shortcut in Internet Explorer This will copy the address for this record to your clipboard 4 Create an External Link on your page in CMS see above and paste in the address in the Link field It will look something like this https phonebook unb ca index cgi dn dW5iQ2FJZDOWYzc1Nzc3NjlkMmNINTAWZDQxZjE30TB hM2JhN2VjMGI5YmQ4MDA4LG91PXBIb3BsZSxkYz11bmIsZGM9Y2E 5 If you are having trouble finding the person s record in step 2 it s possible that they have suppress
74. sy Administration Y sciencedev al __ y dl EN tuckerpark y public webdev usr aurq _resources pdf english 3 aj usr Edit Move Rename Copy Publish Workflows More b a a aurq Contents Gallery Properties 3 _ resources s 3 pdf Name Last Modified 311 Belt E history timeline pdf e g 3 E history timeline pdf 1 Sep 30 2010 12 05 PM E tor pdf re sae k isa O Al tor pdf 2 Sep 30 2010 12 06 PM 3 E child _ a Select All None With Selected Select One 2 3 folder 1 First make sure your file is named appropriately File names may only consist of letters lowercase only digits hyphens and underscores 2 Select the folder where you want to place your new file 3 Goto New gt File 4 In the File Upload section click the Browse button Content Metadata System 5 Choose the file you wish to upload and click Open 6 Click the Submit button When the upload is complete you will see the name of the file appear in the file list on the left and a preview if available on the right The file will use the original filename as the System Name by default so you don t need to fill it out Metadata is not required for files at this time Note If you receive an error message check the filename to make sure there are NO capitals special characters or spaces this includes the extension pdf jpg etc 6 1 5 1 Updating an Existing File If you have a new ve
75. t your linking from For example if you re linking to http www unb ca the link would read University of New Brunswick It is also important to remember never to list a person s email address on the website Doing so will enable spam harvesters to grab that email and send unsolicited email to the person The proper way to link an email is to create a link to the phonebook record and have the text say Email John Doe 4 3 2 2 Alternative Text Alt Tags Alternative Text is an important accessibility tool All images are required to have Alt Text This allows content to be described to individuals with visual impairments Tables should also have alternative text Please see Section 4 3 8 5 for more information 4 3 2 3 Using Styling Images Please review the UNB Web Style Guide in regards to images It can be downloaded from the Communications amp Marketing website http www unb ca cm Key Points e Photos should be no larger than 300 320 pixels wide by 400 pixels high e Participants in the photos must be dressed in a way that respects UNB s values amp mission i e no undergarments showing no low cut tops e No smoking or drinking is to be depicted in any image e Photos should be refreshed annually and not less often than bi annually e Logos can only be used it consent is provided by the company If using numerous logos on the same page please resize them no other modifications are permitted to b
76. table styles Important You NEED to select a table class if you don t you will need to start over 2014 Information Technology Services Page 27 Cascade Content Management System Information Technology Services General Advanced General properties Cols 3 Rows 75 Cellpadding Cellspacing Alignment Left s Border O Width 100 Height Class skip a contenttable contAlt plaintable plain datatable cataAlt caption caption container Table caption image imageleft imageright subhead imagecenter captionright captionleft captioncenter value 4 3 8 2 contenttable Column 1 Column 2 Column 3 Column 4 info into info info info info info info info info info info v info info info info info info info Example of use List of non numeric information 4 3 8 3 datatable Page 28 Information Technology Services 2014 Cascade Content Management System Information Technology Services Column 1 Column 2 Column 3 Column 4 info info info into info info info info info info info info v info info info info info info info Example of use Small spreadsheets i e Tuition information 4 3 8 4 plaintable Column 1 Column 2 Column 3 Column 4 info info info info info info info info info info info info v info info info info info info info Example of use Contact information with staff images Note When using the contenttable or datatable styles you cannot use headers You have to use the header row s
77. tent Management System Information Technology Services 2 Onthe right under View gt Contents click on the Order column to sort the files 3 Youcan then move files higher or lower by using the arrow icons under the Actions column You can also drag and drop into the correct order Cascade Server auratest Quick Links gt My Settings Help 0 Home Newy History Sea 3 3 Base Folder 5 public webdev usr aurq 3 E public E _internal E E _resources E difference excellence Name v Order 2 Last Modified Last Modified By Actions E fredericton E 3 3 orientation TavrxrIS0 ZaviZg ZaviZg ZEavzJ O urgtest Zavig uratest Zzavziv9 2 testing 1 Dec 3 2009 2 23 PM a saintjohn e _ PEER a 3 E photogallery 2 Mar 17 2010 10 42 AM ute E E E E C webdev H E acuds a ccjs connect Ss resources 5 Nov 29 2010 9 09 AM tables 3 Jul 12 2010 9 22 AM E test 4 Jul 30 2010 10 02 AM E NS E d dda was B 0a 0a 6 6 E govrelations E _internal 6 Nov 29 2010 9 10 AM international a mechanical engineering 5 retirees ut 6 E E E E E security a usr a a laura 1 a E _internal 2 _resources B E photogallery E E test tables testing Note If altering the navigational structure it is important to publish at the base folder Example If you re working in the undergrad folder republish the entire undergrad folder 4 7 Example of Side Navigation S
78. to ask permissions to use any significant part of the work The rules of copyright provide certain exceptions that permit the use of small portions of others works for the purposes of research or private study criticism or review and new reporting lt is necessary to apply the rules of fair dealing when using others works whether it is text images or video For the purpose of research private study criticism or review and news reporting fair dealing does not infringe copyright To determine if you have fairly used the published works of others you must consider six factors 1 Purpose is the copying for research private study criticism or review or news reporting If yes continue with the next five factors If no the dealing is not fair 2 Character what is the intended use of the copy For example single copies are considered fairer than multiple copies destroying the copy after use is also considered fairer placing material on the internet is considered multiple copies unless access is restricted 3 Amount a larger volume of copying is considered less fair However it is important to note that in many circumstances it is necessary to copy entire works such as photos if they meet the remainder of the tests 4 Alternatives are there other non copyrighted works available that would have served the same purpose and was the copy necessary to achieve the purpose of the copy 5 Nature is the work pub
79. u with a balance of practical skills and academic knowledge Our students come from all walks of life mature full time and part time domestic and international students of all ages and all backgrounds Discover your true potential Discover UNB There are also lots of campus activities clubs and societies recreational and varsity sports student unions and a couple of student newspapers There is always something going on and tons of people to make your university experience one of the best times of your life 4 2 2 Creating a New Page Learn more about UNB Looking for more information about UNB Why not check out our detailed program search tool You can also check out admissions requirements learn more about tuition financial aid and other money matters or check out student life at the University of New Brunswick Future Students Canadian International Law Graduate Continuing Education Transfer Students Request Information Book a Tour Online 1 First select the folder location where you want to place your new page 2 Inthe blue menu at the top choose New gt Page or Multi Column Pages and select the type of page you want to create Cascade Server O y 3 Base Folder public Home New y ey public Message History Ey Page EI Photo Gallery gt 3 External Link E File a Folder Create Manage Content Recycle Bin 3 Fill in the S
80. u have gone through the Spell Link Checker processes you will have successfully created your page When the page has been successfully created you will see this message Note If you do not go through both processes spell link checker then your page will time out and will not save You will have to re create your page from scratch 4 5 Adding an External Link If you need to add a link in your menu to something that is not in the CMS such as an old page on the UNB site or even an external site you need to create an External Link 1 First select the folder where you want to place your link 2 Onthe menu bar select New public External Link Cascade Server f Home Newy History sy public Page gt Message Base Folder Ca public y Photo Gallery gt d Externa Link al File Folder Much like all the other files you create you must give the external link a Display Name and a System Name 3 To add the link to your site s side navigation On the Metadata screen in the Custom Metadata section check the Include in Side Menu option Note You cannot use a PDF file as an external link 4 6 Changing the Order of your Side Navigation By default files get added to the menu in the order they were initially created You can easily change the order 1 Click on the folder containing the files you wish to re order Page 34 Information Technology Services 2014 Cascade Con
81. while learning about the world future careers and life in general Request Information Book a Tour Online Choose UNB Discover your true potential Discover About 12 000 students from more than 100 countries have UNB chosen UNB We offer over 35 degree programs and 36 There are also lots of campus activities clubs and societies certificate and diploma programs in 110 disciplines As a recreational and varsity sports student unions and a couple of UNB student you will be fully prepared to achieve your student newspapers There is always something going on and personal and career goals Many programs full time and tons of people to make your university experience one of the best part time offer real life work experience to provide you times of your life with a balance of practical skills and academic knowledge Our students come from all walks of life mature full time and part time domestic and international students of all ages and all backgrounds Learn more about UNB Looking for more information about UNB Why not check out our detailed program search tool You can also check out admissions requirements learn more about tuition financial aid and other money matters or check out student life at the University of New Brunswick 2014 Information Technology Services Page 11 Cascade Content Management System Information Technology Services 4 2 1 4 Multi Column 1 2 This page type will allow your content to be divided up
82. without a caption select imageright imageright Heading 2 contenttable EJE omy 2 taa plain plaintable imageright captionright rmv img brdr Note You will not see the caption in edit view Tip The caption styles mentioned above will use the ALT text as the caption 4 3 6 Adding Links There are two types of links Internal and External Internal links are used for linking to pages documents within your own site External links are used for linking to pages documents outside of your own site Keep in mind this could include your own faculty Example If Civil Engineering is creating a link from their contact us page to their students page they would create an Internal link If they were creating a link to their main faculty website they would create an External link 4 3 6 1 Internal Links Internal links are links to any pages files within your own site 1 Select the text that you want to be linked where people will click 2 Click the Insert Edit link button on the toolbar 2014 Information Technology Services Page 23 Cascade Content Management System Information Technology Services Q x x B Y U asc Styles Paragraph aaa F 5o u Lg 2 laa 3 Click the blue page icon In the Choose gt Browse window navigate to the page you want to link to and click the Confirm button You may also create a link to a document file such as a PDF that you uploaded previously l awi It Link Q E O Tar
83. your page in the side navigation e Click on Metadata e Inthe Custom Metadata at the bottom of the window select Include in Side Menu Note Do not click on any of the other options these are not part of your site s navigation 2014 Information Technology Services Page 15 Cascade Content Management System Information Technology Services Custom Metadata Include in Global Nav UM ves Include in Side Menu Wives Rebase side menu E Yes Rebase breadcrumbs UM yes 7 Click Submit e If your page has spelling or link errors the spell link checker will display Once the errors have been corrected click Submit See Section 4 4 for more information 4 2 3 Locking Pages If you re planning on making more than a minor edit to a page you should lock it first This will prevent other users from making changes to it before you re done and will also prevent it from being published out to the live web server before you re ready Once a page has been locked it can only be unlocked by the user who initially locked it or by Information Technology Services 1 Navigate to the page you wish to lock Under the View gt Lock click Check out this asset Jim Edit Move Rename Copy Publish More b Layout Preview Properties Lock Configurations Actions Check out Check out this asset 2 Agreen Operation successful message will display at the top of the page and it will reload You are now s
84. ystem Name Note Please see section 7 1 6 on Proper File Naming Conventions Your file names MUST follow this rule Page names must be composed of all lowercase letters and the only special characters allowed are digits hyphens and underscores Dates should only be used when appropriate Page 14 Information Technology Services 2014 Cascade Content Management System Information Technology Services System Name test page Parent Folder public webdev usr aurq 4 Fillin the Metadata Display Name Title Keywords and Description Metadata is data that is used by search engines to rank your site in the results The fields include All fields are mandatory for UNB DEJEN short name of the page typically four words or Name displayed on your side NETOS less navigation IS title of the page Do not use the same title twice Shows in the title bar of your Ex ITS Contact Us browser and used for bookmarking purposes AGEE words or phrases about the page Used by search engines such as Yahoo Dido description of the file same as summary Used by search engines such as Google the description underneath a link Inline Metadata Display Name Test Page ITS Test Page UNB ITS Test A Test Site IT Descriptior This is where you put a detailed description of the page Note All pages require metadata Not filling out the metadata fields will leave your pages out of Google and UNB searches 6 Include

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