Parent Access User Manual - Pascack Valley Regional School District
Contents
1. Cooney When you are required to change your password If the system administrator needed to change your password the next time you login you will be required to change your password The Change Password screen will automatically appear and you must do the following a Enter your current password b Enter a new password of your choosing c Re enter the new password Be sure to write it down somewhere d Click Save Procedure for changing your home screen a Click on the Setup tab b Fins the Settings section in the middle of the screen c Select your Home screen d Click Save Adding and Changing Contact Information for Email and Emergency Broadcasts Contacts and the Genesis Emergency Broadcast System The contacts listed here and controlled directly by the parent will be send email messages from the Genesis system Genesis includes an Emergency Broadcast System that allows your school or district to contact you via email in case of an emergency Email addresses may also be used by teachers to communicate with parents Note The Pascack Valley Regional High School District will not be using the text message or calling features as communication via text messages or phone will be managed through another source Procedure for Adding a Contact Click on the Setup tab Find the Your Contact Information section in the middle of the screen Locate the blank fields at the bottom of the contact list Fill in the empty fields2. What if I Forget my Password If you forget your password you can click the Forgot My Password link on the Opening screen or you can contact the Office of Educational Technology You will be given a new randomly generated password The new password will be mailed to your email account The first time you login with your new password you will be required to change it 3 Parent User Manual 2008 If your Logon is Disabled It may be the case that a parent s logon has become disabled due to excessive failed login attempts prior to clicking the Forgot My Password button If the login is disabled it will not be automatically re enabled If your login is disabled please contact the Department of Educational Technology for assistance Student Summary Dashboard the Parent Access Home Screen When You log j n to the Firefox File Edit View History Bookmarks Tools Window Help O 4 FS 4 C 69 Mon 5 33 000 Parents at Pascack Valley Regional High School District C Genesis Pa rent Access OI ALC A A hips parents pascack k12 nj us genesis parents module home studentid 802587 amp action form W vy IC a Most Visited gt Getti Latest Headlines A ee i m Portal the first screen you pry Le Home Attendance Grading will see is the Parent W Wr s 5 tudent er Course ays oom Teacher Access home This is em me ee TES a eel aaa a ete aLa ferred t th d SO re erre O dS a aN MTWRF CAFE Cafeteria Supervisor St d
3. VII The Discipline Tab The Discipline tab displays issues regarding your child that have occurred during the current school year Each incident record includes the following information e The data and time period in which the incident occurred 7 Parent User Manual 2008 e A brief description of the incident e A list of all actions that have taken place or will take place as a result of your i actien Dota child s ce a a involvement in as the incident e Dates on which the actions were or are schedule to take place VIII The Setup Tab Through the Setup tab you can do a bit of ao armemes a OO amo Sm om om One customization to your Peene Resounoes lta access to the Parent Access Portal There are four functions located on this screen e Changing your password rna enciatnenieniinieeaiieee Selecting your oee i Sif amenn startup screen l z e Managing your Kanan mannana na ne Email contact list m e Selecting Alerts Each function has a separate Save button the floppy disk icon When you make a change you must save be sure to select the correct button to save your changes The following section explains each of these functions 8 Parent User Manual 2008 Changing Your Password To change your password Click on the Setup tab Enter your current password Enter a new password of your choosing Re enter that new password Be sure to write it down somewhere Click Save
4. a gt Pascack Valley Regional High School District lt B Office of Educational Technology Parent User Manual Genesis Student Information System Parent Access Portal Table of Contents I MTOdUCUON eien 3 I MOC GING LI cc cussshcaontseatue cei eie eracnutauemaeiewsaeuieaeaeeedapueearasa aaaueinieeeus 3 a What if I Forget My Password cccsceceeseteeeeeeeeeeeeeeeeseeeesnennenes 3 D It YOU LOGIM IS DISADIO osia 4 TIT Student Summary Dashboard cccccsesseeeeeeeeseeeeeeeeeeeseeeenens 4 a The Parent Access Home Screen scseceeseceeeeeeeeeseeseeeeeeeeeseees 4 b Changing the Selected Student cccecsesseseeeeeeseesseneeeeeetenees 4 IV The Attendance Tab s ssssssesssnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnns 5 V mMecrdNg TaDcsrinui a a 6 VI TAS DIScipINE TaD si visacsacaraiececsussacaccstvaaueeavretseaesaanresenmaacseanens 7 VID FING SCUUID T aD wicertostedaseesnsandebatanaasnavtaaubensteas AN 8 a Changing your password sccecceceeseceeeeceeeeeeeeeeseeeeseteeseesreetaees 9 b Selecting your home screen s esssesesssssnsnsnsnnnnnnnsnnnnnnnnsnnnnnnnnns 9 c Adding and Changing contact information for email and emergency POAC Ca SUS ceme E 9 d Setting alerts sis sainaiessseaduenessns maetnenpedsamennesanenneaneasapeaevabmneaatuns 10 VAT POS oss cauawananmunarnasnicaaaaaternotsaasevaaauinmbancaaianeiaaes tere eaineriasnmed 11 2 Parent User Manual 2008 I Introduction The Gene
5. by entering the email address If this contact is to be used for the Genesis Emerbency Broadcast messaging system check the Emergency Broadcast checkbox eaA059 9 Parent User Manual 2008 Procedure for Changing a Contact Click on the Setup tab Find the Your Contact Information section in the middle of the screen Locate the contact you wish to change Update the contact email address Click or unclick as desired the Emegency Broadcast checkbox Click the Save icon gt AOACT D Procedure for Deleting a Contact a Click on the Setup tab b Find the Your Contact Information section in the middle of the screen c Locate the contact you wish to delete and click the Delete icon button Setting Alerts Genesis has the ability to send an alert to your registered email address if your child is absent You must turn on this feature and enter the email address as described above Adding Contacts for Email and Emergency Broadcasts Procedure to Turn On Alerts a Click on the Setup tab b Find the Parent Notifications section at the bottom of the screen c Click the Alert checkbox d Click Save Procedure to Turn Off Alerts e Click on the Setup tab f Find the Parent Notifications section at the bottom of the screen g Uncheck the Alert checkbox h Click Save 10 Parent User Manual 2008 Frequently Asked Questions FAQs 1 Where do I get my login You should begin by submitting the Genesis Parent Access Regis
6. 23 24 25 26 BE 20 21 22 Absences fp 24 25 26 27 28 29 30 i 29 30 23 Su Mo Tu We Th Fr Excused 0 Unexcused jo fo ikegen 31 December January February March Present Attendance Update Absent Full Day Absent Never Attended cused Religious Holiday or Bring child to w Excused Absent VOC Inclement Weather 12345 1 2M MMs 9 10 11 12MM s 6 7 8 9 MMM 10 11 12 13 B is is 17 16 19 MMMM 12 13 14 15 16 MMM is 17 18 19 20 Preset o Present Attendance Update _ _ Absent Full Day i O Absent Never Attended _ E 22 23 24 25 26 MMMM 19 20 21 22 23 E 23 24 25 26 27 Excused d to work B 2s 27 28 29 30 B 29 30 31 3t uspended Out of School April May June July Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa i 2 30 DE 722a 5 1 2 3 4 DETETA 7 8 9 10MM 5 7 8 WME s gt 10 11 12MM s s 7 8 9 10 11 ENAMAL 37 MM 1 12 13 14 15 MM 15 16 17 18 19MM 22 13 14 is is 17 18 e eimo 20 21 22 MM 22 23 24 25 26 27 19 20 21 22 23 24 25 i 27 28 29 28 29 30 26 27 28 29 30 31 H wr 3 ije siap 2 3 B lz 4 2 2 9 7 badi r 2 amp o amp College Visitation Emergency Closure Attendance Color Codes The school district selects its own set of Attendance codes as well as the colors that represent each one When you look at this screen you will see the Attendance codes for the school district Reading the A
7. ent D ash boa rd Sol A EAE u a Physical MTWF GYM Nygren Roy 126 Cann Al Birthdate E MTWRF 222 Silvano Francesca Education Health 11 Y Physics screen YOU WIIl SCE a u d S Od r O r eve r Student id Per Course 222 Days Room Teacher Homeroom Honors United States History Goodman 1 M 231 Grade 2 Douglas n Age 2 Honors Choral Music MTWRF 204 ranes Edward Birthdate me 3 AP Englist nguage and M F 128 Sandt Ed Composition Current Teacher ogin name MTWRF CAFE staff Copyright Genesis Educational Services I Each student s dashboard contains a Basic information about the student i e student ID grade age b If you are viewing the screen during the school day you will also see information about the class your child is in at that time This info includes the current class current teacher and current classroom c Your child s schedule the class the student is currently in is highlighted in green More Information About Each Student The Parent Access Home screen has a dashboard for each of your children students The other tabs give you more information about one student at a time The Selected Student Only one student can be selected at one time When you select a student that student s information will appear when any of the additional tabs are clicked For example if you click on the Attendance tab you will see the selected student s da
8. identally getting access to your student s information Always remember to log off of Parent Access Never just close your browser 7 Ihave more than one child in the school but I only see one of my children How do I see my other child Please contact the Office of Educational Technology 11 Parent User Manual 2008 8 What if I don t have access to my child s Progress Report or Report Card The Genesis system will only display the most recent progress report or report card If the actual report is not available online please contact the guidance department at your child s school Important Phone Numbers Pascack Hills High School Pascack Valley High School Main Number 201 358 7020 Main Number 201 358 7060 General Office X2002 General Office X4002 Guidance Office X2008 Guidance Office X4008 Educational Technology X2056 Educational Technology use PHHS 12 Parent User Manual 2008
9. ily Attendance Calendar for the entire school year Changing the Selected Student The name of the currently selected student is displayed in the Select Student drop down at the top of the screen If you have more than one student linked to your login name and you wish to pick a different student click the Select 4 Parent User Manual 2008 Student dropdown and choose the name of the student whose records you wish to view Once you have done that the tabs will take you to the newly selected student s information If you are missing a student please contact the Office of Educational Technology IV Attendance The Attendance tab will show the student s Daily Attendance summary for the whole school year Daily Attendance is a record of those days when a student is considered absent for the school day This is not the record of attendance in a specific class Please note the following on the Attendance page e The Attendance Calendar is color coded e A summary of the student s Daily Attendance for the school year e The Legend of the Attendance codes for the school district Parent Resources Home Attendance Grading Discipline School PV Pascack Valley High School bd August September October November Totals Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We eee compe 2 3123 M cs 3 4 5 6 7 8 9 Ms 9 10 u 2 WME s 7 10 11 12 13 14 15 16 fis 16 17 18 19 M13 14 Sa la Unexcused o 17 18 19 20 21 22 23 22
10. is time c When the progress report or report card appears on your screen locate the Adobe Printer icon located in the upper left of the Adobe Reader s border Click it to access a regular print dialog box and print the progress report or report card d Note if you are using a MAC your progress report or report card will likely be downloaded directly to your computer In that case once the download is complete open the document and go back to step c above Saving a Copy of the Progress Report or Report Card To save a copy of the Progress Report or Report Card to your computer a Click on the Setup tab b If the Please click here to view message appears click on it If it does not appear you will not be able to view your child s actual progress report or report card at this time c When the progress report or report card appears on your screen locate the Save icon at the upper left of the Adobe Reader s border Click it to access a regular File dialog box and save the document to a location on your local computer d Note if you are using a MAC your progress report or report card will likely be downloaded directly to your computer In that case once the download is complete open the document and go back to step c above Procedure to Return to the Genesis Parents Module When you are done viewing or saving the Progress Report or Report Card slimply click the browser Back button to return to the Parents Module
11. sis Parent Access Portal is a safe and secure way for parents to view their child s record for the school year Through the Parent Access Portal parents can access information about their child s a Class Schedule b Grades c Attendance d Discipline II Logging In Logging into the Genesis Parent Access Portal is very simple As part of the registration process you should have received an email from the Department of Educational Technology informing you of your User Name and Password Please have that email with you when logging in for the first time To login please follow these steps 1 Open your computer s Internet aan aa Browser 2 Enter the following add ress in the Pascack Valley Regional High School District URL line https parents pascack k12 nj us The web page shown at right should appear 3 Note if you should choose to create a bookmark or favorite be sure to edit the URL within the favorite and delete all characters to the right of k12 nj us 4 The email address you supplied with your registration is your User Name Enter your email address in the User Name field This was also included as part of the email referenced above 5 Enter your Parent Access password in the Password field This was also included as part of the email referenced above 6 Click the Login button Logging In for the First Time The very first time you login you will be required to change your password
12. tration Form which sent to your home during the summer months Once submitted the school will create your login within the system and send your User Name and Password by email 2 What if I forget my password To replace a lost password you can click the Forgot My Password link on the login screen Your password will be sent to the email address on record with us You will be required to change the new password upon your first subsequent login If you have made several unsuccessful attempts at a login your account may have been automatically disabled by the Genesis system In that case you should contact the Office of Educational Technology at 201 358 7020 X2056 3 What is the URL for Parent Access On the URL line of your internet Browser please enter https parents pascack k12 nj us 4 How do I logout of Parent Access There is a small Log Off button at the upprer right of every Parent Access screen Click on the Log Off button 5 How can I update my student s attendance You cannot update any information within Parent Access If you believe that there is an error in any of the information displayed please contact the General Office in your child s school 6 Is it OK for me to just close the browser rather than log off Do I really need to log off of Parent Access when I am done Closing your browser is not the same as logging off You must log off of Parent Access to eliminate the possibility of some else acc
13. ttendance Screen If your child as absent from school on any given day that day will be represented in one of the colors found in the legend By moving your cursor over that day a sub menu will appear giving you additional information on that absence 5 Parent User Manual 2008 V The Grading Tab This screen summarizes your student s Progress Report or Report Card grades for the current year The current Marking Period is highlighted in Green Parent Resources EO Em Daty td tourer son Si bool Teather fC 6 Attempted Larned The current Marking Period is shown in green typically it will not yet contain grades Viewing your Child s Actual Report Card If you are able to view your child s actual progress report or report card a Please click here to view message will appear between your child s name and their list of grades Click that message to view the actual report which will be displayed in either Adobe Reader PC or Preview MAC Note Adobe Reader or Preview must be installed on your home computer in order to view the progress report or report card 6 Parent User Manual 2008 Printing the Progress Report or Report Card To print a hard copy of the Progress Report or Report Card a Click on the Setup tab b If the Please click here to view message appears click that message If it does not appear you will not be able to view your child s actual progress report or report card at th
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