CPE Program Review system user manual
Contents
1. Year Year Year Year Year Type of Job Percentage of students employed that type Type of Job Type of Job Year Year Year Year Year Percentage of students finding employment in area of geographic responsibility Percentage of students finding employment in Kentucky Percentage of students finding employment outside of Kentucky b Include transfer data for program graduates AA AS Programs only Include number and percentage of degree seeking AA AS students who transfer to a four year institution within Kentucky Four year institutions should indicate if they are unable to obtain this data List the top majors that your students have pursued at four year institutions within Kentucky List the top institutions within Kentucky to which your AA AS graduates are transferring Year Year Year Year Year Number of graduating students who transferred to a four year institution Percentage of graduating students who transferred to a four year institution 17 Last Updated 2 19 14 Year Year Year Year Year Major Percentage of students who pursued that major Major Major Year Year Year Year Year Institution Percentage of students who transferred to this institution Institution Institution 18 Last Updated 2 19 14 c2. File Name Date Download Delete Fake Document for Upload pdf ee 9 x Select Action Select 9 Last Updated 2 19 14 Searching and Exporting After saving or submitting a review you may return to the Home Screen by clicking Home at the top of the page e Kentucky Council on Postsecondary Education Jay Morgan Program Review System Murray State University Logout Home Program Review Comments Template Q uevp Murray State University t Program Information Institution Murray State University Program Title Psychology General CIP 42 0101 Psychology General Degree Level Master s Degree Designation Program Type Single Institution Program Implementation Date Last Review Date Last Review Submitted by Review Status SUBMITTED Institutional Recommendation CONTINUE WITH MODIFICATIONS gt Next Review Year 2017 2018 x Document Upload File Upload Upload File Name Date Download Delete Fake Document for Upload pdf bie laine G Select Action Select 10 Last Updated 2 19 14 Once back on the Home Screen note that the icon next to the program whose review was submitted is now a pencil x Clicking on the pencil icon will allow you to continue to make changes to your submission Also note that after searching by the parameters in the Search Program box you may export a copy of the returned search items as
3. d Kentucky Council on Postsecondary Education USER GUIDE Kentucky Program Review System for the Review of Existing Academic Programs This manual contains basic instructions for submitting a review of an existing academic program Use of the Kentucky Program Review System and completion of the program review template are covered in the following sections INTRODUCTION cunnarie a a a a 2 LOGIN denssi naan n a eae eR eR ea eR es 3 ENTERING A REVIEW INTO KENTUCKY PROGRAM REVIEW SYSTEM eeescceeeescececeenceeecesnaeeeceeaaeeeeeeaaeeeeseaaeeeeseaaeeeeesaas 5 SAVING PROGRAM REVIEW INFORMATION 00 esscceceessececeeseeecesnaceeceesaeeeceesaeeeceeaaeeesessaeeesesaaeeeseesaeeeseesaeeeseeaaeeeeeeaaeeeeees 7 SEARCHING AND EXPORTING vcnenenonencannone nani Sie en aA ee Ae es 10 COMPLETING THE PROGRAM REVIEW TEMPLATE reussir aka EE TE 12 A CENTRALITY TO THE INSTITUTION S MISSION AND CONSISTENCY WITH STATE S GOALS 13 B PROGRAM QUALITY AND STUDENT SUCCESS iuias a 14 C PROGRAM DEMAND UNNECESSARY DUPLICATION ccecsesceseceseeseeseceaeeseeeeceaecaeseeeeaecaeeeeesaecaecaeseeseaeeaeees 20 D COST AND FUNDING oeri ean sE ESED EEEN SEERDE EEA EEAS 21 E ADDITIONAL INFORMATION voscsossiissiasririisiisoneiiiiieriiiiins ninis Aiak AiE oE EKANA ARANE ENSET RAAS 22 TROUBLESHOOTIN Gives scseveesssbeesivscuevesvasccestbuscees EAEEREN EEE ENESES EARE AAAA EEAS ATEK REE EA 22 Introduction Kentucky public postsecondary institutions co
4. System KPPPS Visit the KPEDS SharePoint site For authorized KPEDS users only For public reports and statistics please visit the Kentucky Postsecondary Education Data Portal If you experience technical difficulties with the application please contact the KPEDS Help Desk by email kpoedshelp ky qov 4 e KENTUCKY COUNCIL ON POSTSECONDARY EDUCATION 3 Last Updated 2 19 14 Then select Program Review Note Individual users may have access to different systems within the KPEDS portal Individual users may have different options than shown below Kentucky Postsecondary Education Data System KPEDS Please select from the following options Notify CPE of new programs your institution may propose in the next three years PPPs n Review submit or edit proposed academic programs Program Review jg Review existing academic programs logot For authorized KPEDS users only For public reports and statistics please visit the Kentucky Postsecondary Education Data Portal If you experience technical difficulties with the application please contact the KPEDS Help Desk by email knedshelp ky gov KENTUCKY COUNCIL ON POSTSECONDARY EDUCATION You should then see the Home Screen see below for example Your institution should be automatically selected Use search parameters to find the program whose review you want to upload x Jay Morgan Murray State University Logout o Kentucky Council on Po
5. alumni satisfaction with program e Include survey results focus group results or other evidence of alumni and graduating students satisfaction e Include any recommendations from alumni on how to improve the program 5 Job placement transfer and graduate school admission Include requisite information in the table s below e Associate of Arts and Associate of Science degree programs must address 5b e Allother associate degree programs must address 5a Bachelor s and Master s degree programs must address both 5a and 5c e Doctoral degree programs must address 5a a Include job placement data for program graduates in the tables below Describe the types of jobs graduates have secured Are the jobs directly related to the content of the program Are the jobs indirectly related to the content of the program What percentage of students have found employment in your area of geographic responsibility In Kentucky Outside of Kentucky Note any employers who have offered jobs to multiple graduates Provide examples of students who earned distinction in the field of study under review Year Year Year Year Year Number of graduating students who sought employment Percentage of students who sought employment 16 Last Updated 2 19 14 Number of graduating students who gained employment Percentage of graduating students who gained employment
6. choose Save Draft If you are ready to submit choose Save and Submit from the drop down box o Kentucky Council on Postsecondary Education W Program Review System Home Program Review Template Murray State University Chi te Program Information Institution Murray State University Program Title CIP Degree Level Psychology General 42 0101 Psychology General Master s Degree Designation Program Type Single Institution Program Implementation Date Last Review Date Last Review Submitted by Review Status INCOMPLETE Institutional Recommendation Select Next Review Year Select Document Upload File Upload k Jay Morgan Murray State University Logout uep 4 lt 4 4 Browse Select Action Select Hy Mn G 7 Last Updated 2 19 14 In this example the user chose to Save Draft e Kentucky Council on Postsecondary Education Wl Program Review System Home Program Review Comments Template 3 STATE ASIN Murray State University Program Information Institution Murray State University Program Title Psychology General CIP 42 0101 Psychology General Degree Level Master s Degree Designation Program Type Single Institution Program Implementation Date Last Review Date Last Review Submitted by Review Status SAVED Institutional Recommendation CONTINUE WITH MO
7. data at least five academic years from existing programs 2 Last Updated 2 19 14 Login Kentucky Postsecondary Education Data System KPEDS Please enter your KPEDS username and password If you have forgotten your password or would like to change your password use the Reset Your Password feature below If you have forgotten your username contact the KPEDS help desk at kpnedshelp ky gov for assistance between 8 00am and 4 30pm EST Username lt Password lt _ _ Reset Your Password For authorized KPEDS users only For public reports and statistics please visit the Kentucky Postsecondary Education Data Portal If you experience technical difficulties with the application please contact the KPEDS Help Desk by email kpedshelp ky gov 4 e KENTUCKY COUNCIL ON POSTSECONDARY EDUCATION To log in Begin by going to the Kentucky Postsecondary Education Data System KPEDS at http kpeds ky gov e Then enter your username and password Once you log in you will see a screen similar to the one below Individual users may have access to different systems within the KPEDS portal Select Program Management Kentucky Postsecondary Education Data System KPEDS Please select from the following options Program Management G Manage academic programs by submitting notification of intent for new programs or by reviewing submitting or editing proposed programs via Kentucky Postsecondary Program Proposal
8. of credit hours produced by program faculty e Number of enrollees and degrees conferred includes totals from summer fall and spring semesters Year Year Year Year Year Enrollment Degrees Conferred Credit Hour Production 2 Are there similar programs at other public institutions in the state YES NO e A similar program is defined as a program with the same or closely related CIP code at the same degree level e Programs are not considered duplicative if they serve a different student population than existing programs or if the curriculum is distinctive from that of existing programs at other Kentucky public institutions a If yes then explain how the curriculum of this program is different from existing programs at other institutions or that access to these programs is limited at the other institutions b If yes describe specific collaborative opportunities your program is pursuing or can pursue with these existing programs In your explanation describe how the collaboration will increase the effectiveness and efficiency of each program 20 Last Updated 2 19 14 D Cost and Funding 1 Note the program s student credit hour per instructional faculty FTE for the past five years for the fall and spring semesters only e Student credit hour per instructional faculty FTE is defined as credit hours taught by program faculty in a unit department or disci
9. DIFICATIONS X E Next Review Year 2017 2018 Document Upload File Upload Date Download Delete 10 1 2013 2 17 06 PM SaectAcione seect 8 wil File Name Fake Document for Upload pdf amp Jay Morgan Murray State University Logout uevp Note that the Review Status has been changed to SAVED From this page you may delete uploaded files upload additional files and change the institutional recommendation or next review year After selecting the desired options and uploading all necessary files choose Save and Submit from the drop down box next to Select Action The screen would then change to show the Review Status as SUBMITTED see next page 8 Last Updated 2 19 14 e Kentucky Council on Postsecondary Education Jay Morgan Program Review System Murray State University Logout Home Program Review Comments Template Q uevp Sh Program Information Murray State University Institution Murray State University Program Title Psychology General CIP 42 0101 Psychology General Degree Level Master s Degree Designation Program Type Single Institution Program Implementation Date Last Review Date Last Review Submitted by Review Status SUBMITTED Institutional Recommendation CONTINUE WITH MODIFICATIONS gt Next Review Year 2017 2018 Document Upload File Upload
10. Include graduate school admission data for program graduates e If bachelor s degree note how many and what percentage of students pursue a graduate or professional degree in the field or in related fields Include the names of graduate schools to which the students were accepted e If master s degree note how many and what percentage of students pursue a doctorate in the field or a related field Include the names of graduate schools to which the students were accepted Year Year Year Year Year Number of graduating students who sought graduate school admission Percentage of graduating students who sought graduate school admission Number of graduating students who attained graduate school admission Percentage of graduating students who attained graduate school admission 6 Does this program lead to licensure or certification If yes then include students pass rates on licensure certification exams Name of Exam Year Year Year Year Year Pass Rate 19 Last Updated 2 19 14 C Program Demand Unnecessary Duplication e Associate of Arts and Associate of Science programs are not required to address C 2 1 Provide the number of students enrolled number of graduates and credit hour production over the past five years includes summer fall and spring e Credit hour production refers to the number
11. a green pencil amp appears this means that a review for that program has already been saved or submitted Click on NEW and you will be taken to a screen that allows you to upload documents Acceptable formats for documents include Word documents doc Excel xls or xlsx or pdf 6 Last Updated 2 19 14 After clicking on NEW you will see the page below For each review that you submit you will need to e Choose the Institutional Recommendation close within three years continue with modifications continue without modifications or defer review See the Academic Program Review Policy for more information on these categories o If defer review is selected you will be prompted to provide a reason for the deferral e Indicate the next academic year per your institution s definition that the program will be reviewed e Upload all documents pertaining to the review including the completed template described in next section Browse for the file s needed then click Upload All other information will pre populate based on information pulled from the statewide Program Inventory Saving Program Review Information After you have taken the steps above you must either Save Draft or Save and Submit After choosing the appropriate option from the dropdown box at the bottom of the page click on the Submit button If you want only to save the information and go back later to revise
12. cation of data points provided above For example if the program has graduated many double majors and you believe that this has affected metrics such as time to degree please explain that here Troubleshooting in the Program Review System e Ifyou have any difficulties logging into the system please try a different browser Google Chrome and Firefox tend to work well e If you have questions regarding the Kentucky Program Review System click on Help in the top right corner This will bring you to the following screen e Kentucky Council on Postsecondary Education Jay Morgan Program Review System Murray State jirani ogout Home Template Program Review Help Page Tutorial coming soon How to Submit a Program review How to Review a Program Ask a Question lt Implementation Guide Back To Search Page Click on Ask a Question You will be directed to a separate screen where your question may be submitted 22 Last Updated 2 19 14
13. either an Excel or Word document e Kentucky Council on Postsecondary Education Jay Morgan Program Review System Murray State aries Manage Program Review Search Program Institution Murray State University Program Title Degree Level Master s CIP 2 Digits 42 Psychology Review Status Select Institution Recommendation Select Next Review Year Sets Last Paar A A Institution Current Last Program Institution CIP Program Title Degree Designation Review P Recommendation Review Status Updated Status PEER CONTINUE WITH A A MuSU 42 0101 Psychology General MA MS eera ELTE 10 01 2013 Active t MuSU 42 0601 Counseling Psychology MASTER OF SCIENCE Active MuSU 42 2801 Clinical Psychology MA MS Active 11 Last Updated 2 19 14 Completing the Program Review Template You can find a copy of the template by clicking on Template in the top left hand corner while on the search page You may also find it by clicking on Help in the top right hand corner then clicking on Template Kentucky Council on Postsecondary Education Jay Morgan Program Review System Murray State University Logout Home Template lt lt _ ueve Manage Program Review Search Program Institution Murray State University Program Title Below you will find each section of the template with accompanying directions for completing noted in Pink Institution Degree Designation a
14. fare goals of HB1 as delineated in the statewide postsecondary education strategic agenda Stronger by Degrees There should be a clear connection between the program and the state s postsecondary education goals The state s strategic plan for postsecondary education focuses on four areas Please choose which area s your proposed program relates to along with which policy objective s that your proposed program addresses Explain the contribution s the program makes to these areas and policy objectives e College readiness Will the program increase the number of college ready Kentuckians entering postsecondary education Will it increase the number of college ready GED graduates Will it increase the effectiveness of Kentucky s K 12 teachers and school leaders e Student success Does this program increase high quality degree production and completion rates and close achievement gaps particularly for lower income underprepared and underrepresented minority students Does this program decrease financial barriers to college access and completion e Research economic and community development Does this program increase educational attainment and quality of life in Kentucky communities through regional stewardship public service and community outreach e Efficiency and innovation Does this program increase academic productivity through program innovations Does this program maximize the use of postsecondary and adult educat
15. gies Technicians 42 Psychology 43 Security and Protective Services 44 Public Administration and Social Service Professions 45 Social Sciences 46 Construction Trades 47 Mechanic and Repair Technologies Technicians 48 Precision Production 49 Transportation and Materials Moving 50 Visual and Performing Arts files im k 3 Jay Morgan Murray State University Logout Copyright 2013 Commonwealth of Kentucky All rights reserved When 42 Psychology is chosen from the CIP 2 Digits drop down and the Search button is clicked all master s level psychology programs are displayed see next page 5 Last Updated 2 19 14 e Kentucky Council on Postsecondary Education W Program Review System Home Template Manage Program Review Search Program Institution Murray State University Program Title Degree Level CIP 2 Digits Review Status Institution Recommendation Next Review Year Institution CIP Program Title Degree Designation R tion R t MuSU 42 0101 Psychology General MA MS MuSU 42 0601 Counseling Psychology MASTER OF SCIENCE MuSU 42 2801 Clinical Psychology MA MS TFST Jay Morgan Murray State University Logout Que Last Program Updated Status Active Active Active Copyright 2013 Commonwealth of Kentucky If a NEW is in the last column of the entry this means there has not been a review submitted for that program If
16. inary associations nonprofit organizations governmental agencies or any other external entities that recognize the accomplishments of this program e Describe accomplishments related to student work faculty teaching and research and other elements of your program e Describe any specialized accreditation attained by the program 14 Last Updated 2 19 14 3 a Number of hours required to complete this program The number of hours does not include general education requirements b Include the average actual time to degree for this program in the table below Average actual time to degree refers to the average number of years it takes for a group of students graduating from a program in a particular year to graduate from the institution This is not the same as the institution s actual time to degree It refers only to the program under review Average actual time to degree should be calculated for two populations of students native students and transfer students The calculation for native students includes time spent on developmental education courses but does not include the time a student was enrolled in dual credit courses If a student stops out of school for more than two years he or she is considered a returning student and is not counted in the calculation For the calculation for transfer students the starting point is when the student officially transfers to your institution KCTCS institutions should addres
17. ion resources 3 Explain how this program aligns with the statewide postsecondary education strategic implementation plan In your answer focus on how this program aligns with one or more action steps included in the strategic implementation plan 13 Last Updated 2 19 14 B Program Quality and Student Success 1 Briefly describe assessment results from the past five years and explain how these results have been used to make improvements to the program In your answer please address all of the following e State all student learning outcomes of the program e Explain how each of these program level student learning outcomes were evaluated o Include all direct and indirect assessment methods used to evaluate this program o Explain which student learning outcome s were assessed by each method and how frequently each method is administered o Include the benchmarks and or targets identified for the program e Briefly summarize assessment results related to each SLO e Explain how assessment results have been used to make improvements to the program e Explain the program s measures of teaching effectiveness and what efforts to improve teaching effectiveness have been pursued based on these measures 2 Describe any external awards or other recognition of the students faculty and or program over the past five years In your answer please e Describe any awards from discipl
18. nduct periodic reviews of approved academic programs for the purposes of quality improvements more efficient use of resources accountability and cost effectiveness Each institution may create forms and internal procedures for these reviews but the information outlined in this guide must be included in the documents uploaded to the Kentucky Program Review System The following definitions included in Review of Existing Academic Programs Policy and Procedures are provided here for use in completing the requested information An academic program refers to a combination of courses and related activities organized for the attainment of broad educational objectives that lead to a certificate or diploma or an associate s bachelor s master s specialist or doctoral degree e Acollaborative program is an academic program under the sponsorship of more than one institution or organization and contains elements of resource sharing agreed upon by the partners None of the participant institutions delivers the entire program alone and the partnering institutions organizations share responsibility for the program s delivery and quality The credential awarded may indicate the collaborative nature of the program e A joint program is an academic program that is sponsored by two or more institutions leading to a single credential or degree which is conferred by all participating institutions None of the participating institutions delivers the enti
19. pline divided by the number of instructional FTE as defined by the institution of those program faculty e Include your institution s definition of instructional FTE Year Year Year Year Year Student credit hour per instructional faculty FTE 2 Describe any extramural funding that program faculty have attracted over the last five years e Extramural funding includes any funds from outside the postsecondary institution that is used to support the program Possible sources of funds include governmental agencies local state and federal businesses private foundations or individuals e In addition to the table include narrative about the extramural funding including its purpose its duration the total amount of funding over the life of the grant or contract and any other relevant information Sources of Extramural Year Year Year Year Year Funding Source 1 Source 2 Source 3 Source 4 Source 5 21 Last Updated 2 19 14 E Additional Information Please use this section to provide any additional information that will help to clarify data provided above or that explains the importance of this program to your campus or community e Include any additional information to explain academic social economic or other contributions the program makes to your campus or area of geographic responsibility e Include any clarifi
20. re program alone and all participating institutions and organizations share responsibility for all aspects of the program s delivery and quality The program is registered on the Council s Registry of Degree Programs in an enrollment and degree granting category for each institution participating in the joint program Program Review Cycle New associate programs should be reviewed by the institution three 3 years after the implementation of the program After statewide review these programs should be placed on the regular institutional program review cycle New baccalaureate programs should be reviewed five 5 years after implementation After statewide review these programs will be placed on the regular institutional program review cycle New master s degree programs should be reviewed four 4 years after implementation After statewide review these programs should be placed on the regular institutional program review cycle New doctoral programs should undergo an abbreviated interim review after three 3 years and a full review three 3 years after the interim review Upon completion of a successful abbreviated Council review these programs should be placed on the regular institutional program review cycle All other existing programs should be reviewed based on each institution s review cycle Council staff will review all existing programs based on each institution s review cycle Institutions will need to obtain historical
21. s on Diploma Program Name CIP Code Program Type Program Implementation Date collaborative joint or single institution Program Director Submission Date Institutional Recommendation Continue without Modification Continue with Modification Close within Three Years e Information within the above table will need to be entered into the Kentucky Program Review System e Institutional Recommendation Council staff will review your submitted program information and recommendations to determine whether the program should continue without modification continue with modification or close within three years o If your institutional recommendation is to continue with modification you must submit a three year plan for program improvements This plan may be submitted along with program review documents or may be submitted upon completion of the state level program review process if the final decision is for the program to continue with modification 12 Last Updated 2 19 14 A Centrality to the Institution s Mission and Consistency with State s Goals 1 Explain how this program has contributed to the institution s mission A program should adhere to the role and scope of the institution as set forth in its mission statement and as complemented by the institution s strategic plan 2 Explain how this program has contributed to the economic and social wel
22. s only native students Four year institutions may count students that move from an associate degree program to a baccalaureate degree program at their institution as a transfer student c Include the average actual credit to degree is for this program in the table below Average actual credit to degree refers to the average number of credit hours earned by the group of students within the program graduating in a particular year These credits include transfer credits and developmental education credits KCTCS institutions should address only native students Year Year Year Year Year Average actual time to degree Express in native students number of years Average actual credit to degree native students Average actual time to degree Express in transfer students number of years Average actual credit to degree transfer students 15 Last Updated 2 19 14 4 a Describe employer satisfaction with program graduates e Include survey results focus group results advisory board results or other evidence of employer satisfaction with program graduates e Include any recommendations from employers on how to improve the program to meet the needs of the community e AA AS programs may also describe focus group survey or other evidence gathered from baccalaureate institutions to which your students have transferred b Describe graduating students and
23. stsecondary Education Pa Program Review System Manage Program Review Search Program Institution Murray State University Use Search Parameters to find the program whose review you would like to upload 4 Last Updated 2 19 14 Entering a Review into the Program Review System From the Home Screen use search parameters to find the program whose review you would like to upload For Example if the Kentucky Program Review System user at Murray State University wants to find the listing for a master s of psychology program he or she could first select Degree Level Master s then select CIP 2 Digits 42 Psychology Program Review System Manage Program Review Search Program Institution Program Title Degree Level CIP 2 Digits Review Status Institution Recommendation Next Review Year y Kentucky Council on Postsecondary Education Murray State University Master s Select 25 Library Science 26 Biological and Biomedical Sciences 27 Mathematics and Statistics 29 MILLIARY ECHNOLOGIES AND APPLIED SCIENCES 30 Multi Interdisciplinary Studies 31 Parks Recreation Leisure and Fitness Studies 32 BASIC SKILLS AND DEVELOPMENTAL REMEDIAL EDUCA 33 CITIZENSHIP ACTIVITIES 34 HEALTH RELATED KNOWLEDGE AND SKILLS 36 Leisure and Recreational Activities 38 Philosophy and Religious Studies 39 Theology and Religious Vocations 40 Physical Sciences 41 Science Technolo
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