User Manual – Managing metadata
Contents
1. e The non confidential status sl signifies that the sheet will be accessible to anyone using the public search module Click on the lock icon to toggle the confidentiality status When set to confidential EL the lock will be locked when set to non confidential the lock will be displayed as open ze f Synchronizing predefined values To simplify and automatize the entry of information on the data being referenced two synchronization mechanisms are provided in MDweb The first concerns the synchronization of default values The purpose of this synchronization is to allow during the creation of a sheet or before its validation the automatic filling in of some fields whose values are constant for technical 01 07 2008 19 User Manual Managing metadata items i e corresponding to the items of the standard for which specialized knowledge is necessary For this when a sheet is created a predefined set of values is filled in The user can modify them by going to These operations are covered in a different section in this manual Creating or modifying a set of predefined values To synchronize the predefined values into your sheet the set of default predefined values default is available in the drop down list Click the Modify button to insert the values into your sheet On the left of the drop down list will be shown the date of synchronization of the values and the inserted set g Synchronizing th2. userTP10 http demno mdweb project org images hyht34 shp jpg EN OK Local MDweb 11 06 2007 Catalogue TP ector layer userTP3 http demo mdweb project org images hyht34 shp jpg E ES Local MDweb 07 06 2007 Catalogue TP Vector layer userTPii http demo mdweb project org images hyht34 shp jpg EN 3 Attaching the thumbnail and description A new page displays a form that allows you to select an image file jpeg gif or png for storage on the web server Creating or modifying a contact Managing contacts some concepts To minimize the work of entering information into metadata sheets in particular information of a repetitive nature MDweb allows you to specify information that you can load into different sheets easily Information of this type includes contact information representing the ISO 19115 standard s contact information CI ResponsibleParty class n fact contact information is used in several sections of the standard the main ones being Metadata identification Data set identification and Data set distribution Thus MDweb allows you to create contact sets independent of metadata sheets and to manage these sets When a new metadata sheet is created you can use one of your contacts that already exists to fill in the appropriate fields in the sheet You can choose a different contact set for each section Manage your contact sets using the command 01 07 2008 31 User M
3. If you have many keywords you can filter them using the alphabetic index To Modify a keyword click on the icon To delete one click on the 2 icon user All users All keywords A B C D E F G H I J K L M H O P Q R S8 T U V W Xx Y Z Results 1 to 5 fron 5 Keywords list Keyword type user d E corine land cover Spatial userTP12 2007 12 03 x Spatial userTP12 2007 12 0 image ocean forecasting Spatial zbaudel 2007 09 20 X Results 1 to 5 from 5 3 Modifying a term A term is modified in the same way as a new one is added Click on the 55152 button for the modified keyword to be saved Keyword update Keyword data assimilation Type Spatial aj User Manual Managing metadata Note the current MDweb version the modification of a term is not automatically transmitted to the sheets already using that term as a keyword Contacts 4 institut de recherche pour le d veloppement IRD ESPACE unit US 140 500 rue Jean Francois Breton 34093 Montpellier Cedex 05 France TEL 33 0 4 67 54 87 02 Desconnets cd teledetection fr MDweb project site www mdweb project org Online demo demo16 mdweb project org 01 07 2008 39
4. 01854 94 Nuus o command This command allows batch attachment Description of the procedure for attaching a thumbnail 1 Click the Attach button to open the thumbnail attachment form Padres book manager 26 12 2007 A Demellier 26 12 2007 26 12 2007 lafitte accepted formats gif jpg Jpeg png bmp max size 100 2 Selecting the file to attach The form allows you to select an image file jpeg gif or png containing the thumbnail of the metadata sheet that you want to import Fill in the path and name of the file or Browse to it and the description field optional and Submit The thumbnail will be attached to the new sheet Metadata sheet general informations Link quicklook to the sheet Parcourir Description of content of quicklook quicklook of dataset accepted formats gif jpg jpeg png bmp max size 100 Ko 3 Validation The name of the file will be shown in the properties box i Attaching data One or more data files can be attached to the metadata sheet from the resource files to the sheet box Currently this box allows the user to load the files that he wants to attach to the sheet and compresses them into a zip archive The loaded files are compressed on the fly in zip format and stored in MDweb s resource folder on the web server with the identifier of the sheet to which the data is attached Description of the procedure 1 Loading the files
5. TO A METADATA 5 30 CREATING OR MODIFYING A 31 CREATING OR MODIFYING SET PREDEFINED VALUES 34 PROPOSING KEYWORDS 35 User Manual Managing metadata Before you start This manual is meant for you the MDweb user who needs to create metadata sheets Since only authenticated users can create or modify sheets you will have to request the organization running MDweb via its administrator to provide you with a user account and to assign a suitable role with its associated rights to you Creating your user account You can obtain a user account with password by filing in the online registration form accessible via the Registration link on the home page toolbar l Open source CeCILL hw Vs e 1 T j i F i XL Tool for cataloging and locating environmental information pol When you submit the registration form a confirmation e mail will be sent to your e mail address Subsequently the administrator will validate your registration by assigning you a role As soon as he does so you will receive an e mail with your login name and password Opening a session Once you have your login name and password you can access the management module f
6. not exceed the timeout of your PHP module If it does the attachment operation will fail Attaching a thumbnail to a metadata sheet One or more thumbnails can be attached to a metadata sheet by the use of the VERTES command You can access all your sheets from all the catalogs and attach a jpeg gif png file to each of them The image file s size should not exceed 100 KB MDweb will store the thumbnail files in the images thumb folder of MDweb and original image file in images folder 30 01 07 2008 User Manual Managing metadata Description of the procedure 1 Go to EPOR THREE Three criteria allow you to filter the metadata sheets so that you can easily find the ones you want to use These criteria are Origin of the sheet mported XML or from a local catalog Catalog which contains the sheet Resource type that the sheet describes vector data satellite image digital map etc Click Submit to view the list of matching sheets 2 Selecting the metadata sheet From the information displayed in the sheets list you can easily see whether a sheet already has a thumbnail attached and the date it was attached To attach a thumbnail image click on the button in the Attach column Caution Attaching an image file to a metadata sheet automatically replaces any thumbnail image already attached to that sheet Attach a thumbnail to metadata sheet Vector layer
7. so that you can easily find the ones you want to use These criteria are Origin of the sheet Imported XML or from a local catalog Catalog which contains the sheet Data type that the sheet describes vector data satellite image digital map etc Click Submit to view the list of matching sheets 2 Selecting the metadata sheet From the information displayed in the sheets list you can easily see which sheets already have zip archives attached and the dates they were attached Attached zip archive column To attach one or more files click on the button in the Attach column Caution Attaching a data file to a metadata sheet automatically erases any archive already attached to that sheet Attach dataset files to a metadata sheet Back al all aj all zi P rc 2 BD Vniris Local MOweb 14 01 2008 Test_TPM Geographical DB ademellier 14 01 2008 18 19 4 83103 voirie Local MDweb 09 01 2008 Test TPM Vector layer ademellier 26 12 2007 14 48 test_ird Local MOweb 12 12 2007 Catalogue Demo Hardcopy map admin B test 5 Local MDweb 12 12 2007 Catalogue Demo Hardcopy map admin 10 test couche vecteureeee Local MDweb 12 12 2007 Catalogue Demo Vector laver b gt 3 Selecting the files to attach In the 01 2051 252 22215 305 box a form allows you to select files on your local drive for compression and storage on the web server Use the drop d
8. the form has two properties that are set when the data entry mask is defined number of times it occurs in the form i e the possibility of entering several values for the field The multi occurrence of a field is shown by the presence of a Click the to obtain another field of the same type Use the minus icon to reduce the number of fields Whether the field is mandatory or not If it is a red asterisk appears beside the field and you have to compulsorily fill it in before submitting the form f Assisted entry fields Entering a date Date entry fields should be in either YYYY or YYYY MM DD formats To simplify the entering of dates and avoid formatting errors the date fields are linked to a calendar that opens in a pop up window when you click the icon You can select the month and year using the calendar s corresponding drop down lists The form closes when you click on the day the selected date is sent to the date field In our example the date sent is 19 06 2007 Reference date Date of dataset creation 25 12 2007 Ea Note If you only want to enter a year you have to type it manually the YYYY format Entering a keyword Keywords can be entered in two ways e By using the auto complete feature of the field As you type the first few letters of your keyword MDweb suggests matching keywords from the thesauri associated with MDweb These suggestions will be displayed below the keyword fi
9. ville _mercatorn pr 483 Bytes 3 ocean mercatar dbf 153 Bytes Linked zip file 1 35 KB Last update 14 01 2008 18 19 Note The total size of the files to be attached should not be bigger than your server s storage capacity and should be suitable for the available bandwidth so that the operation does not exceed the timeout of your PHP module If it does the attachment operation will fail 4 Modifying an existing metadata sheet The same page and operations described in the previous section 3 Modifying a metadata sheet s properties are used to modify an existing reference Here we will show you how to search for a sheet and arrive at its general information page Description of the procedure for modifying a sheet 1 Go to Uan 1 22 77 You can search for a sheet to modify using five filtering criteria the catalog containing the sheet 22 01 07 2008 User Manual Managing metadata the data type the sheet s owner if you are validator or administrator by date or title sorting in ascending order the status of metadata sheet validation Modify a metadata sheet Catalog Data type login O Sortby Yalidated Sub a Tie 2 List of sheets When you submit your criteria the list of sheets that meet said criteria is displayed You can see the main properties and modify some of them notably the confidentiality and publication statuses The icon allows
10. you to delete a sheet Modify a metadata sheet Catalog Data type Sort by Validated i C es Na Submi Results 1 to 2 from 2 4 mi Sheet title Catalog Data type Updated by Input level Confidentiality Update date Validate TE 1 image simulation spotS Catalogue Demo EMO Remote sensing image Aerial pict admin Complete finished e 2008 07 01 Note f you do not specify any filtering criteria all of your sheets will be displayed Click the to go to the metadata sheet s general information page See sections 2 Entering information into the metadata sheet and 3 Modifying a metadata sheet s properties for details on modifying the sheet 5 Validating a metadata sheet for publication Validation is necessary for the publication of your metadata sheet and of its accessibility from the search module It is something that should be done according to a procedure that has been discussed and consensually arrived at within the organization or team that is managing the catalog Even though easy enough to execute all one has to do is to toggle the red flag ES to green h a conscientious validation procedure should be put in place by the one or more persons having validators roles and who have been assigned this responsibility by the managing organization The validation process should consider both the thematic and spatial descriptors that are used for indexation in particular the keyword fields and the spatial
11. you want you can import more files by clicking the Lassa segs susscs button If a sheet already exists while importing a sheet MDweb finds that a sheet in a catalog is identical to the one being imported same name and update date you will have three options 01 07 2008 25 User Manual Managing metadata To import XML format metadata sheet ISO 19139 standard Back The metadata sheet already exist What do you want to do Importing sheet Existing sheet EE update the sheet Create a new sheet ED Voirie_TPHM 2008 01 15 Geographical DE BD_Voirie_TPM 2003 01 14 Geographical DE a Skip The file will not be imported b Update the sheet The existing sheet will be updated by items from the sheet being imported c Create another sheet The conflict will be ignored and a new sheet will be created in the catalog 26 01 07 2008 User Manual Managing metadata 2 Exporting metadata sheets To allow the exchange of metadata sheets from MDweb to other cataloging tools the export sub module can export all metadata sheets which are complete at least to the Basic level They are exported as XML files to ArcCatalog 8 x ISO 19115 or Geosource 1 0 or ArcCatalog 9 x ISO 19139 French profile One or more sheets can be exported using the Import Export gt Export command Description of the procedure 1 Goto 881012185499 46 28 949 01824 A form will allow you to sele
12. 08 User Manual Managing metadata Manage your Address book new contact Mame of responsible person The Bass Mame of the responsible organisation remaining Role or function of responsible person headquarters Phone numbers 1 Voice telephone 0467548754 Facsimile 0467548700 Delivery point city Montpellier cedex 5 Administrative area Postal code 4093 4 Country m 1 ficdateledeteciont Fill in the fields of this form Some fields are mandatory and are so marked When you submit the form its contents will be saved 5 Modifying an existing contact You can modify the information of an existing contact by using the command A list of your existing contacts will be displayed Manage your Address book Update or Modify the entry of your address book Default Default Default Update palet repeat Ena Contact name contacts date UPdate Delete Ident Ident ets eee Metadata Data section section 2 A Demellier ademellier 26 12 2007 ademellier 26 12 2007 You can Modify a contact by EUM on its icon You can also delete a contact by using the icon but only if it is not set as the default for any of the three sections of the standard And finally from this list you can change the contacts you want to use as the default thereafter for any of the sections Note n the current MDweb version if a contact is modified or updated the changed information is
13. Land Cover 34 Last update 03 12 2007 Catalogue TP Vector layer userTP4 8 Corine Land cover 34 Last update 03 12 2007 Catalogue TP Vector layer userTP10 9 Corine Land Cover 34 Last update 03 12 2007 Catalogue TP Vector layer userTP 7 10 corine land cover 34 Last update 03 12 2007 Catalogue TP Vector layer userTP12 Export selected sheets 4 Wait a few moments Once the export operation is over the displayed list is updated with the export date the success of the export operation and the addition of a button in the Download column This button can be used to download the exported sheets in XML format to one s local drive Export your metadata sheet in Sheet tide Catalog Data type ML format Download max 5 1 BD_Voirie_TPM Last update 14 01 2008 Test_TPM Geographical DB ademellier OK Last export 15 01 2008 http demo mdweb project org lol 2 test ird Last update 12 12 2007 Last export 15 01 2008 3 test XML export done Last update 12 12 2007 Last export 15 01 2008 4 carte num Last update 06 12 2007 Last export 15 01 2008 admin 5 Simulation Spot 5 Last update 03 12 2007 Last export 15 01 2008 in userTPS 6 Land Cover 34 Last update 03 12 2007 userTP11 7 Corine Land Cover 34 Last update 03 12 2007 Termin userTP4 8 Corine Land cover 34 Last update 03 12 2007 Catalogue TP Vector layer userTP10 9 Corine La
14. Note If you modify the data entry level certain sections of the standard may disappear or appear in the frame on the left to reflect the new level 01 07 2008 User Manual Managing metadata Metadata sheet eet Validated Confidential Spatial reference system L Dataset identification B Dataset distribution B Dataset quality Show metadata sheet a 26 12 2007 BD_geographique_fr 26 12 2007 A Demellier 26 12 2007 autre contact Inser accepted formats gif jpg jpeg png bmp max size 100 Ko d Publication status The publication status of a sheet corresponds to its accessibility during searches for references by the final user Two statuses are possible Unvalidated i e not published shown by the gt icon e Validated i e published shown by the by icon The modification of a sheet s publication status is allowed if you have the rights to do so i e if the administrator assigned you a validator s role Of course the administrator himself can change this status Click on the flag icon to toggle the publication status With the sheet in the unvalidated state the flag will appear red in the validated state it will be green e Confidentiality status The confidentiality status determines who can access a validated reference Two statuses are possible e The confidential status B signifies that the sheet will only be accessible to authenticated MDweb users
15. User manual Managing metadata Open source CeCILL Tool for cataloging and locating environmental information User Manual Managing metadata Version Commentaires Author Jean Christophe Desconnets jcd teledetection fr Date of creation 01 03 2006 12 37 00 Author Jean Christophe Desconnets jcd teledetection fr Date of modification 7 1 2008 3 55 00 PM Comments on English version english screen shot entry for version 1 6 2 Author Jean Christophe Desconnets jcd teledetection fr Date of modification unknown Comments re writing of document based on the pr vious one of version 1 4 and updating document style for version 1 5 Translation Kim Agrawal kim auromail net Modified at 01 07 2008 15 55 00 Comments on English version english screen shot entry 1 01 07 2008 User Manual Managing metadata MDweb version 1 5 User Manual Managing metadata BEFORE YOU START 4 CREATING YOUR USER 4 4 CREATING OR MODIFYING A METADATA SHEET 7 IMPORTING OR EXPORTING A METADATA SHEET 24 ATTACHING DATA FILES TO A 5 29 ATTACHING A THUMBNAIL
16. a forms that consist of fields corresponding to the metadata standard used by your catalogue There is a different form for each data type i e one that consists of description fields chosen for the particular data type a Choosing the data entry level By default your metadata sheet s data entry level is the one you specified when it was created If you want to change to a different entry level Basic Extended Complete select it in the drop down list Validate by clicking the button on the right of the list in your sheet s properties box on the General information page b Structure of the data entry forms Each form corresponds to a section of the standard For example for the vector data data type and the Basic data entry level three sections are offered e The section for the identification of the data set e The section for the spatial representation of the data set he section for the system of spatial reference At the Extended data entry level two additional forms will be accessible corresponding to two more sections of the standard e The section for the quality of the data set e he section for the distribution of the data set The sections Identification of the data set Quality of the data set and Distribution of the data set are common to all data types available in the standard version of MDweb For additional information on the ISO 19115 sections refer to the ISO 19115 document Geographic information
17. ansportation Keywords 1 Return to your records Keyword Blyvorres 1 1 central frame in grey displays the form The form is organised different sections with their titles in bold The form s fields are of several types They are identified by a label By clicking on the field label you can access a glossary of the standard s items ht TE demu mdwehb pro ject org Glossaire des s m Mozilla Firefox Authoris o Status of dataset o n Topic category o Transportatian Keywords 1 remaining e Different field types and their properties Different field types To make it easier for you to enter information and to improve consistency of the information entered the forms consist of three types of fields 01 07 2008 13 User Manual Managing metadata e text fields for free text entry The format and the length of the entered character string will be verified when the form is submitted drop down lists whose items are taken from the standard Fields with assisted entry These latter fields include date fields whose icon opens a calendar keyword fields with the icon that opens thesaurus or the fields for specifying geographic extents using the amp icon that opens a cartographic interface The next section explains these fields in greater detail Properties Independent of its type each field in
18. anual Managing metadata Description of the procedure to add or modify a contact 19 The form that appears will allow you to add a contact You will be required to enter a name for the contact Manage your Address book Add a entry to your address book Contact name contac Create from an existing contact Hn L Tes Default contact Ident Metadata section Yes Default contact Ident Data section No Yes Default contact i Distribution section Mo Yes Sub mit 2 Creating a new contact from an existing one The form allows you to create a new contact from an existing one If you choose to do so you will be asked to choose the existing contact from a list of existing contacts 3 Choosing the default contact The form allows you to define the new contact as the default contact for one or more sections of the standard When a contact is made the default contact for a section it will be offered by default in the properties box of your metadata sheet You could thus synchronize your sheet without having to choose the contact from a list the example above we have set our new contact as the default contact for the three sections used for information entry 4 Entering the contact information for a contact After entering a name for the contact and optionally setting it as the default contact click Submit to arrive at this entry form 32 01 07 20
19. ct sheets to export based on clearly defined criteria Four criteria can be used to filter sheets a word in the title of the metadata sheet the type of resource vector theme image etc the catalog or the period in which the sheet was created or updated Export your metadata sheet in XML format ISO 19139 standard Back Last update Word s in sheet tide Data type Catalog Beginning date End date 2 Validate your criteria to get a list of corresponding sheets Select the sheets you want to export by checking the boxes in the Export XML column For reasons of performance only a maximum of 5 sheets can be exported at one time xpo nets a M BEEN Export selected sheets Launch the export by clicking the 51 21484297541224 button below the list 01 07 2008 27 User Manual Managing metadata Export your metadata sheet in Sheet title Catalog Data type Su Tormat Download max 5 1 BD_Voirie_TPM Last update 14 01 2008 p Last export 15 01 2008 Test TPM Geographical DB ademellier OK 2 test ird Last update 12 12 2007 Catalogue Demo Hardcopy map admin 3 test Last update 12 12 2007 Catalogue Demo Hardcopy map admin 4 carte num Last update 06 12 2007 Catalogue Demo Digital map admin 5 Simulation Spot 5 Remote sensing image Aerial Last update 03 12 2007 Catalogue TP de 3 userTPS vi 6 Corine Land Cover 34 Last update 03 12 2007 Catalogue TP Vector layer userTP11 7 Corine
20. e contact fields For the same reasons as for the synchronization of predefined values the synchronization of the contact information allows the user to create a contact set in MDweb and to use it when creating or modifying a sheet The synchronization of the contact information can be done independently for the three sections of the templates The section Identification of metadata The section Identification of the data set e section Distribution of the data set The command allows the user to created and modify his contact set To synchronize the contact information in your sheet with the contact sets defined earlier for each section you can select a set and synchronize into your sheet by clicking the corresponding I nsert button Address book manager example contact On the left of the drop down list will be displayed the date of the synchronization of the contact information inserted into the sheet h Attaching a thumbnail image 20 01 07 2008 User Manual Managing metadata As contemplated in the ISO 19115 standard it is possible to attach a thumbnail image of the referenced data to the sheet The last item in the properties box allows the user to do so This operation also fills in the corresponding item of the standard and stores the image on the hard drive of the MDweb server A thumbnail can also be attached to an existing sheet using the 9
21. e features are accessible from the menu on the home page of the management module MDweb metadata production and management tool Mozilla Firefox Fichier Edition Affichage Historique Marque pages Outils Y Y e Gy http demo mdweb project org users cadres php SID Ly gt Google gt D buter avec Firefox EX la une EX Actualit s InFormatiq _ MDweb metadata production an 3 Google Agenda MDA Cataloging amp locating environmental data tool Metadata sheet management Area The MDweb management area provide the management of yours own metadata sheets contacts and t values to d a preset es to describe easier anc y 5 The MDweb sub modules Les sub modules pr sed are avalaible with the top menu Create o c e a metadata entry in your catalog two ways are yossibles the descriptio F aserie as relati tion of a dataseri se relational al or digit or layer raster layer geodatabase map or the of a dataset as vecto ras Update Import Export 19115 XML impi Search Preferences c 2007 MDweb is a free software released under open source french licence CeCILL User Manual Managing metadata Managing your user account Go to 222727222 You will be able to modify all the properties of your account except the role assigned to you by the administrator Change perso
22. e so large it is not possible to display them in their entirety only the application thesaurus can be displayed fully You can then navigate in the tree structure to see on the right the different relationships of a concept then choose the concept if it is suitable 9 For more information see the Note on thesaurus usage Entering the geographic extent Notion of the geographic extent of a data set For a spatially localized data set vector data satellite image map the geographic extent is the spatial extent of the data For example if we are referencing the map of French d partements the spatial extent to specify will be the national boundaries of France For data sets that are not localized text document temporal database data table etc the geographic extent is the spatial extent to which the data relates For example if we want to reference a report on the integrated management of the Thau lake s watershed the spatial extent to be entered would be the Thau lake s watershed The geographic extent that you want to specify for your data set or the bounding box requires the entry of either the four East West North South corners in decimal geographical coordinates or of the toponym The geographic extent is essential for indexing your data set It will be used during searches by location Where criteria for your data set Click the amp icon and a pop up window will open A cartographic interface will dis
23. eld You can click on any of the suggested keyword to insert it into the keyword field If your keyword is not included in the ones 14 01 07 2008 User Manual Managing metadata offered you can enter it into the keywords manager so that it is available in the future see Creating or modifying a keyword Keywords 1 keyword Opre J uH l Keywords 2 ER By using the pop up thesaurus If you cannot think of the keyword you want to use you can select it from an Explorer type window displaying thesauri entries in a tree structure Click the 1 icon besides the keywords field to open this window Erea 21 6 Gan ee eo Beco refus 27 xi ThesBurus term thee tierse Agrovor FAC 05 2008 Keywords Lo Term Landscape thes ares Agrevoc 08 2006 3 Gemet ELONET 07720081 thezaurus Links Synonym 2 morphology Qpen thezaunyr Cloge thesaurus Related term Land cover eyeasonptest Ferme Landscape Us tp eere L eng To menu allows you to choose which thesaurus to use Once a thesaurus is selected use the auto complete feature to select a term from which the thesaurus s tree structure 01 07 2008 15 User Manual Managing metadata will be displayed In fact since the reference thesauri ar
24. evel A drop down list will allow you to choose the level of detail you want to enter for your sheet By default the level is set to Basic This level includes only those items essential for publishing a reference Create metadata sheet Sheet tile corine Land cower H rault Data type vector layer Create from an existing sheet Extended 6 Using an existing sheet to pre fill the new sheet Finally you can if you like create your sheet with information already copied from another sheet of the same data type Click on the Yes radio button and a list will appear MDweb version 1 5 User Manual Managing metadata Create metadata sheet Data type Vector layer Catalog Catalogue Demo Sheet tide Sheet state Update date Updated by Use as template Mot validated Hot confidential 2007 11 08 flavie P Mot validated Mot confidential 2007 11 07 flauia a 1 z 4 You can select one of the sheets from the list to copy information from When the sheet is created all the contents of this source sheet will be copied to the new sheet 7 Validate by clicking Submit The new metadata sheet will be created in the specified catalog The first stage in the addition of a reference is now complete Now the sheet will have to be filled in and then validated so that it can be published and become accessible a General information on your metadata sheet page Once you click Submit on the fo
25. extent as well as the fields describing the contents of the data referenced title summary for example Accuracy of the information on the structural characteristics type of representation format etc should also be checked For these reasons the validation should be entrusted to one or more persons who have thematic expertise on the referenced data and a good knowledge of geographic information specifications in general Only with this background can a validator correctly evaluate the contents of the data and its technical specifications 01 07 2008 23 User Manual Managing metadata The validation operation itself can be executed from the sheet s general information page red flag Bi gt green flag The publication status of sheet can only be changed if you have the rights to do so i e if the administrator has assigned a validator s role to you Of course the administrator himself can change this status too Click on the flag icon to toggle the publication status With the sheet in the unvalidated state the flag will appear red in the validated state it will be green Importing or exporting a metadata sheet 1 Importing metadata sheets One or more sheets can be imported using the I mport Export gt Import command In this MDweb version you can import metadata sheets in XML format originating from three sources ArcCatalog 8 x conforming to the ISO 19115 standard GeoSource 1 0 or ArcCatalog 9
26. f any check fails a dialogue box informs you of the problem j dil X page sur http demo mdweb project ore A Please input the mandatory Field Summary You can then correct the field in question and re submit the form 3 Modifying a metadata sheet s properties 18 The properties box on the General information on your metadata sheet page displays the properties of the sheet and allows you to modify some of them Except the data type the modification date the name of the user who created the sheet last update and the data entry status all other properties can be modified in an interactive manner In this section we briefly cover all the properties that can be modified a Title If you like you can modify the title of your metadata sheet The title can be a maximum of 80 characters long To do so modify the text in the 7752 of dis field and click the icon to save the new title b Catalog If you want to transfer the sheet to another local catalog select it from the drop down list of the Catalog field Then click the icon to save your catalog selection c Data entry level By default the data entry level of your metadata sheet is that specified when the sheet was created you want to change the data entry level to a higher level select the level you want Basic Extended Complete from the drop down list and validate your choice by clicking the button on the right side of the list
27. g keywords 01 07 2008 35 User Manual Managing metadata Managing keywords some concepts When a word is entered into a keyword field in the entry forms and if it is not already part of thesaurus MDweb provides the option of adding it to its keywords database This feature is an alternative to the use of the GCMD thesaurus to control keyword entry in the current version These free keywords are stored and linked to the user who entered them The Managing your keywords section shows how you can manage them for example to correct a spelling to attach it to a category or to delete one or more of them The MDweb administrator has of course access to all keywords of all users and can modify them to ensure consistency amongst them Keywords can be managed using the Preferences gt Manage keywords command 36 01 07 2008 User Manual Managing metadata The keywords manager Keywords manager Add keyword Keyword Type Spatial Frame for adding a keyword Frame for modifying keywords 01 07 2008 37 1 Go to 7795 The keywords manager screen will appear 2 Adding a term the frame on the left you can enter a new term You have to assign the new term to a category using the drop down list Click Submit to add the term to your keywords list Add keyword 2 Modifying or deleting a term Your list of keywords is displayed on the right
28. low these operations to be executed for sheets that already exist in the catalogs If you want do so now you can 3 Attaching a thumbnail Click on the icon and a form will appear that will allow you to load a jpeg gif or png file with the thumbnail image of the metadata sheet that you are importing Fill in the path and name of the file or Browse to it and the description field optional and Submit The thumbnail will be attached to the new sheet 4 Attaching a zip archive Click the 25 icon and a form will appear that will allow you to load a compressed zip file containing the files of the resource described by the metadata sheet that you are importing Fill in the path and name of the file or Browse to it and Submit The zip archive will be attached to the new sheet 5 Validating the XML files to be imported Once you have optionally attached the thumbnails and data files to the sheets to be imported click Submit The format of the XML files will be verified 6 Launching the XML import Click on the button and the sheets will be inserted into the chosen catalog and the thumbnails and or data files attached To import XML format metadata sheet ISO 19139 standard Back Following sheets imported into the catalog ville mercator shx xml ocean mercatoar shx xml ocean mercatoar shp xml depart mercator shx xml Import more XML sheets 7 Once the import operation is over the screen above will be displayed If
29. metadata ISO TC 211 11 01 07 2008 User Manual Managing metadata C Accessing the forms To start entering information in a sheet access the forms by clicking on the links in the frame on the left Metadata sheet general informations Validated ot N fiche tial iiid MES e List of attac Linked zip file 702 76 KB Last Catalogue Demo EMO book manager exemple contact gt 0 exemple contact 12 01 07 2008 User Manual Managing metadata d Data entry environment The screen shot below shows the data entry environment The frame on the left allows you to return to the General information page by clicking on the title of the sheet You can go to entry forms of the other sections or if you have arrived here for modifying a reference return to the list of filtered sheets from which you chose this sheet to be modified M EQ Vector layer 83103 voirie Click to Submit Test TES 83103 voirie Input level Complete Return to information page Dataset Spatial rapresentation Name of field L Spatial reference system Filaire de vole sur Le Revest LRL AREA p identification sumnfary L Dataset distributis Access forms Information about remaining _ field format Dataset quality Author s o Show metadata sheet Status of dataset x T Topic category tr
30. ncompasses several d partements His geographic reference base does not have an entity corresponding exactly to the geographic extent of his data set The user can use the mouse to draw a rectangle drag and draw corresponding approximately to his data set s extent When he lets go of the mouse button the coordinates of the rectangle that he has drawn are sent to the form http demo mdweb project org Mapbuilder MDweb Mozilla Firefox Faaa se 2 V te departeme 3 P tali umtes pays 1 Geographiclextent of dataset 1 avascript config objects layerControl switchVisbityByld departements O West bound longitud Q 5 7648 East bound longitude North bound latitude South bound latitude Geographick Geographic identifier 01 07 2008 17 User Manual Managing metadata The toponym is generated automatically by the concatenation of the four coordinates g Submitting a form Before the information entered into a form can be saved during creation or modification of a sheet you have to ensure that all mandatory fields those marked with a red asterisk are filled in Remember that each form corresponds to one section of the standard When you click the button the contents of the obligatory fields are checked and all the fields are checked for conformity with the respective field types I
31. nd Cover 34 Last update 03 12 2007 Catalogue TP Vector layer userTP 10 corine land cover 34 Last update 03 12 2007 Cataloaue TP Vector laver userTP12 5 By default the created XML sheets stored in MDweb s xml export folder the web server If you want to export additional sheets repeat the process from step 3 Note For sheets that have already been exported before the script compares the export date with the last update date Only if this latter date is later than the export date does the script export the sheet otherwise it does nothing Your MDweb server s xml export folder holds all the exported XML sheets The sheets list generated by the export XML command provides an overview of the contents of the sheets already exported by displaying the sheet s modification date and export date Sheet title column 28 01 07 2008 User Manual Managing metadata Attaching data files to a sheet Attaching or more data files to a metadata sheet is done using the command You can access all your sheets from all the catalogs and attach data files to any of them Once you select the files MDweb will compress them on the fly into the zip format and store the zip archive in MDweb s resource folder on your web server with the identifier of the sheet to which it is attached Description of the procedure Venu gt Import Export gt Attach dataset Three criteria allow you to filter the metadata sheets
32. nnal preferences __ aaa project org You may want to change your password to one of your choosing In addition you can if you like also change the language as well as the default catalog The default catalog is assigned to you by the administrator and is your working catalog It will be displayed by default when you will add metadata sheets MDweb version 1 5 User Manual Managing metadata Creating or modifying a metadata sheet This section shows you how to add or modify a metadata sheet for different resource types to be referenced It also provides details on how to synchronize metadata sheets contact information with the personal MDweb directory synchronize predefined values and attach data files and thumbnails Adding a new reference to an MDweb catalog is a two stage process Creating a metadata sheet in a catalog Filling in information describing the referenced resource Auxiliary operations such as modifying a sheet s properties the synchronization of contact information and predefined values need not necessarily be executed when a new reference is added to the catalog they can be run independently later 1 Creating a metadata sheet Depending on the type of metadata sheet you want to create use the Create gt Data collectionffeys command For 4 58060 there are three types of resources that be referenced in the standard MDweb version e Temporal database Geog
33. not reflected to those sheets with which this contact had been synchronized To update the concerned sheets you will have to re synchronize them all with the updated contact 01 07 2008 33 User Manual Managing metadata Creating or modifying a set of predefined values Managing predefined values some concepts For the same reasons as above i e to minimize the work of entering information into metadata sheets MDweb allows you to predefine values of some technical items Moreover users who are not specialists in the standard will not get stumped when confronted by these fields This feature allows these values to be masked from the user notably those values that are unlikely to change from sheet to sheet such as the metadata language mdLang item and the metadata character set mdChar item A set of predefined values is created for each user when the user account is created The user can modify or delete it and it can be checked and corrected by the administrator who has access to the predefined values of all users In the standard version of MDweb the predefined value sets cover very few items less than 10 Certain template properties can however be modified to increase this number Manage your sets of predefined values using the 7511122 command Description of the procedure to add or modify predefined values 1 Goto The form that appears will allow you to add a set of predefined values You have to firs
34. own list to choose the number of files you want to attach admin 01 07 2008 29 User Manual Managing metadata Link dataset files to the sheet 11 Select the number of files that you want to attach Fl i 2 Warning the max size for each file 3 4 T e 4 Compression of the data and attachment Once you specify the file paths and names click 22271 Link dataset files to the sheet Select the number of files that you want to attach zi zj File n 1 F MDweb_installation_atuer installation_1 4 Farcourir File n 2 Fs MDweb installation atuersinstallation 1 4 Parcourir File n 3 F MDweb_installation_atuer installation_1 4 Parcounir File n 4 Fs MDweb installation atuersinstallation 1 4 Parcourir File n 5 F MDweb_installation_atuer installation_1 4 Parcourir Warning the max size for each file is 8Mo 5 Verifying the operation Depending on the size of the attached files it may take some minutes for all the files to be compressed and stored Once that is done you will return to the sheets list you started out from A message will inform you that the files have been saved in the zip archive If you wish you can now re run the operation for other sheets Note The total size of the files to be attached should not be bigger than your server s storage capacity consult your system administrator if necessary and should be suitable for the available bandwidth so that the operation does
35. play the active layers of the spatial reference base installed with your copy of MDweb The reference base is specific to each MDweb application Two features can be used to help enter the geographic extent e The selection of an object polygon polyline or point on the active layer and sending it to the form s fields e definition of a bounding box using the mouse and sending it to the form s fields Example of entering the geographic extent using an existing geographic object In this first example the user has an existing data set with the H rault d partement as geographic extent His geographic reference base contains an entity that is the outline of the H rault d partement in the D partements layer A d partement is a French administrative region analogous to a state or county in other countries 16 01 07 2008 User Manual Managing metadata unter Geographic extent of dataset 1 South bound latituda o 42 Geographic extent of dataset 1 Geographic identifier Click the mouse button with the cursor hovering over the geometry and the East West North and South coordinates will be inserted into the fields in decimal degrees as will the toponym of the corresponding entity into the relevant field Example of entering the geographic extents using the bounding box In this second example we assume that the user has a data set with a geographic extent that e
36. raphic database Digital map For the following resource types can be referenced the standard MDweb version Paper e Vector data e Satellite image aerial photo Data table e Text document User Manual Managing metadata Description of the procedure for creating a sheet 1 Go to Create gt Data set A form will be displayed for you to fill in 2 Choosing the title of the sheet Enter a title in the corresponding field This title need not necessarily be the title of the resource you are referencing it is the title of reference within MDweb The length of the title is limited to 80 characters Create metadata sheet 3 Choosing the catalog If more than one catalog exists in your application you will have to select the catalog in which your sheet will be stored The drop down list will allow you to choose one of the existing catalogs Create metadata sheet Data type Create from an existing sheet un C SI 4 Selecting the data type You have to select the data type of the resource you are referencing This is an important field on the data type depends which form is displayed for you to fill in In the standard version of MDweb 8 data types are available In this example we will create a sheet to describe a vector data data type Create metadata sheet Create from an existing sheet 5 Selecting a data entry l
37. rm for creating a metadata sheet a page will appear with the title General information on your metadata sheet n this section we will explore this page in detail which e lists the sheet s properties allows synchronization of contacts and predefined values e provides access to information entry forms allows the attachment of data files e allows the attachment of a thumbnail User Manual Managing metadata Aide Mader Quitter 1 Creer ImporvExport Consulter Pr f rences Administration Access to entry forms broadly Management module s menu bar divided according to the ISO tandard standar Box for attaching one record to Metadata sheet general informations Hot conhdental In Inm Dartit Eis image simulation spots Catalogue Demo EMO razter fr 05 07 2007 ar 1 06M amp Linked rip file 702 76 KB Last update 05 07 2007 17 35 Unk dataset files to the shact Y Box for attaching data files to the record Address book manager example contact B Box displaying the metadata record s properties US Desertification IRD 01 07 2008 10 MDweb version 1 5 User Manual Managing metadata 2 Entering information into the metadata sheet Information is entered into a metadata sheet vi
38. rom the home page toolbar Em m m h Open source CeCILL V Y ME Tel e LO D MILYAUAASW 1 5 Tool for cataloging and locating environmental information On clicking Ok you may see this message Your authentification failed Check your login and password Check also if your web browser is enabled for cookies session More If you get this message first verify that you entered your login name and password correctly If the problem persists verify that your browser accepts cookies n Internet Explorer go to Tools Internet Options Privacy Click the Advanced button In the Advanced Privacy Settings dialogue box enable the Override automatic cookie handling checkbox and Accept both first party and third party cookies n Firefox cookies are enabled via the Tools Options Privacy Cookies dialogue box Check the Allow sites to set cookies checkbox MDweb version 1 5 User Manual Managing metadata management module provides access to a number of sub modules and commands that allow you to add modify and import metadata sheets It also allows you to view metadata sheets that are confidential i e those not accessible from the public search module Finally you can manage your user account contacts personal contacts directory used for synchronizing the contacts section of the standard and predefined values by resource type default values for data entry forms Thes
39. t enter a name for the set of predefined values and then choose the data type to which it will apply Management of yours preset values Add a set of preset value Preset values set name Temporal DB english presets values Data type Temporal DE zi Create from an existing preset values set CPUS default preset values set C Yes 2 Creating a new set from an existing one The form allows you to create a new set of values from an existing one If you choose to do so you will be asked to choose a set from a list of existing sets of values of the same data type 3 Choosing the default contact The form allows you to define the new set of values as the default set When a set is made the default set it will be offered by default in the properties box of your metadata sheet You could thus synchronize your sheet without having to choose a set of values from a list 4 Entering the predefined values After entering the name and optionally making the set the default set click on the Submit button to get to the entry screen The entry screen consists of three tabs corresponding to the sections of the standard you have to enter your values here 34 01 07 2008 User Manual Managing metadata Preset values Temporal DB english presets values Distributian Metadata Dataset language Character set used for the dataset tre Reference date 1 Event used for reference date Creation _ gt The entr
40. to be attached the ks ses 7125 442 51122 box form allows you to load the data files from your local drive to the web server Use the drop down list to select the number of files to attach 01 07 2008 21 User Manual Managing metadata Link dataset files to the sheet a Select the number of files that you want to attach E1 i validate Warning the max size for each file 3 4 T e 2 Attaching and zip compression Fill in the path and name of the files or Browse to them and click 219 Link dataset files to the sheet Select the number af files that you want attach s aj File 1 FAMDweb installation atuerinstallation 1 4 Parcourir File n 2 F MDweb_installation_stuer installation_1 4 Parcourir File 3 F MDweb_installation_stuer installation_1 4 File n 4 F MDweb_installation_atuer installation_1 4 Parcourir File n 5 F MDweb_installation_stuer installation_1 4 i Parcourir Warning the max size for each file is amp Mo 3 Validating the operation Depending on the size of the attached files it may take some minutes for all the files to be compressed and stored Once that is done a box will appear on the page and display the names and sizes of the compressed files as well as the size of the zip archive and its creation date List af attached files acean mercator sbx 116 Bytes ocean mercator shp 236 Bytes ocean _mercator shx 108 Bytes
41. x conforming to the ISO 19139 standard French profile Notes Description of the procedure 1 Go to Tan ele agerem des Select a source A form will appear where you can specify the XML file s you want to import To import more than one file maximum 5 use the and buttons to increase decrease the number of files Use the Browse button s to navigate to the XML file s on your local drive To import XML format metadata sheet ISO 19139 standard Back Humber of sheets to import max 5 Ex BML sheetn i F MDweb_installation_atuer installation_14 source BD geadatabase source Parcnurir XML sheetn 2 FA MDweb installation atuersinstallation 14 sourceXBD geadatabase source Parcourir XML sheet n 3 F MDweb_installation_atuer installation_14 source BD geadatabase source Parcnurir XML sheet n 4 F MDweb installation atuerinstallation 14 sourceXBDgeadatabase source 2 Submit and the XML files will be loaded A summary table will show the details of the XML files and will also allow you to select the MDweb catalog into which each sheet will be imported 24 01 07 2008 User Manual Managing metadata To import XML format metadata sheet ISO 19139 standard Back S7 NE 7777s NN 777777 RR 360 753 Cataloque Demo EMO L J In addition you also have the opportunity to import a thumbnail and or a zip archive to be attached to each sheet The and commands al
42. y or modification of values and their submission is done tab by tab Before going from one tab to another after entering modifying values you have to click the button to save the changes 5 Modifying an existing set of values You can modify values of an existing set by using the SIE ESTIS NEBST command The list of your sets of values will be displayed Management of yours preset values Modify yours preset values Preset values set Update preset dereud Login Profile name Update Delete preset name values set date values set 2 BD geographique fr 1004 26 03 2007 Geographical DB Yes carte papier fr 1004 26 03 2007 Hardcopy map Remote sensing raster en 1004 10 02 2007 image Aerial pict 8 theme vecteur fr 1004 26 03 2007 Vector layer rd presentation fr 1004 26 03 2007 Text documents F Yes biblio_ref_en 1004 09 02 2007 Yes reference classeur_fr 1004 26 03 2007 Spreadsheets data You can Modify a set by clicking on its icon You can also delete a set by using the icon but only if it is not set as a default And finally from this list can change the default setting for each set Note The sets of predefined values are unlikely to change very often However in case you want to reference data with different sets of predefined values different language or character set for example you can create several sets of values for the same data type Proposin
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