IBX Content Workbench 3 User Manual Buyer
Contents
1. Content Workbench Buyer ap Capge ee Document Control Change Log Chapter Date Description All 25 09 2010 Change Template and Layout 2 5 6 25 09 2010 Added Message Board topic All 12 02 2011 Template update 2 10 1 04 05 2011 Note added 1 6 19 09 2011 Buyers View functionality added 2 0 13 02 2012 RFC 790 incorporated 2 7 2 10 28 04 2012 Manual updated to add Automatic Catalogue Update option 27 11 05 2012 Updated manual added details for Mapping Configuration Flexible Input Import www ibxgroup com IBX Business Documents 1 O 2010 Capgemini All rights reserved Revision 12 2 dite Capgemini Table of Contents Te ge EE EE 4 1 1 Boe EEE EN NN EN 4 1 2 Catalog Update Workflow rrrrnnnrrnnnnnnnnvrrnrrrnnnnnnnorvnnnrnnnnnnnnrrrnnnnnnnnnnnnsrennnnnunnnnssnnnnnn 5 1 3 Catalog Statuses EE 6 1 4 User Interface Management rrnnnnnnnnnnnnnnnnnnrnnnnnnnnnrnnnnnnnnnsnnnnnnnnnsnnnnnnnnnsnnnnnnsnsennnnnnsnee 7 1 5 EEE 9 1 6 Mela Ge ORGANI a NOM EEE 10 17 He MD ceescecscccecscscscevsvevevevevevececevacecacececeessusesevavavevavavevevevavevavavavavavavavavaveveveverereneneneneeenen 13 2 Catalog Administration Lusnemsnemnonnaemsnemneneeniesin vnuoend 15 2 1 Search for CatalOGS cise ccececcccsssecscaseceesasesedancecencecusavessecednenccedecesaseedcccecuseteecsendscccasees 16 22 Approve 2 0 oo ea EE 17 2 3 aliii 18 2 4 o de OAO 6 EE NN EE eee eee2. Currency Unit Figure 38 Catalog Details Mapping Configuration Preview Mapping Configuration After you have created the Mapping Configuration you will be able to update the catalog as described above in Chapter 2 3 Upload Catalog NOTE When you create a Mapping Configuration you have to assign columns in your input file to all IBX Columns that are mandatory VendorProductNo Product Name Product Description Unit Lead Time Classification UNSPC eClass Minimum Ordered Quantity Lot Size Price Currency These IBX Columns are marked with an asterisk in the list box and in the mappings list www ibxgroup com IBX Business Documents 35 O 2010 Capgemini All rights reserved Content Workbench Buyer Version 1 3 NOTE Excel 2003 2010 files can be used as input files NOTE Only the first sheet of an uploaded Excel input file will be read by the system data on all other sheets will be ignored NOTE Only tab separated CSV files can be used NOTE When creating a mapping configuration you will be able to upload an input file containing a maximum of 250 columns NOTE When creating a mapping configuration the you will be able to create a maximum of 350 assignments i e mappings of input file columns to IBX catalogue fields NOTE The system will always interpret the first row of an Excel file as header i e as containing column names A file
3. the rest are marked with 0 History amp Status Ownership Settings Product List Scorecard Messages Views Assigned Views IBX CONTENT DEMO VIEW DA IBX CONTENT DEMO VIEW EN ASSIGN DEASSIGN VIEWS Catalog views connections Export settings EXPORT Figure 28 Export List of Views www ibxgroup com IBX Business Documents 28 2010 Capgemini All rights reserved Content Workbench Buyer S Capgemini CONSULTING TECHNOLOGY OUTSOURCING Version 1 3 2 6 Act as Supplier A buyer can act as a supplier having sufficient access to update catalogs Act as Supplier tab appears on the Content Workbench page if the user has sufficient access WORK LIST 5 VAC RO eee reg ACT AS SUPPLIER PROFILE Suppliers Supplier Organization Name a TPID Actions freetext ibx content dema Free Text Vendors FREETEXT IBX CONTENT DEMO S smallb_ibx_content_demo Small Business Catalog Demo SMALLB IBX CONTENT DEMO d Figure 29 Act as Supplier Act as supplier tab displays a list of the suppliers to access Click a icon to login as a supplier The complete environment switches to supplier side On the supplier side Work List and My catalogs tab contains catalogs and actions for the selected supplier Click icon next to the login name to go back to buyer side www ibxgroup com IBX Business Documents 29 O 2010 Capgemini All rights reserved ai Capgemini 2 7 Upload Catalog NOTE Also buyer managed catalogs can be uploa
4. Manage Organization Profile Under Manage Users tab select a user from the drop down list to check the email address role and catalog ownership for the user www ibxgroup com IBX Business Documents 10 O 2010 Capgemini All rights reserved Content Workbench Buyer gt Capgemini Version 1 3 CONSULTING TECHNOLOGY OUTSOURCING WORK LIST 5 ie eo MANAGE ORGANIZATION Be es tiu uia PROFILE Manage Organization Profile Manage Users Views Manage Users User Name Organization IBX CONTENT DEMO First Name IBX Last Name Demo Buyer E Mail ibxuser amp 92 ibxgroup com Assigned Role BUYER Preferred Language Norwegian MANAGE CATALOGS Catalog Name Supplier Catalog Ownership CONTENT IBX_CONTENT_DEMO EN 1 Demo Figure 8 Manage Users Under Views tab you can see the the list of buyer views that were defined in IBX Search Engine To see the list click icon followed by Buyer Views and select the view from the list For each buyer view the system shows 1 View Name Name of the view 2 View Type Type of the view 3 Language Language used for searching in IBX Search Engine when the view is used 4 Assigned Catalogs List of catalogs IDs assigned for the view Under this tab you can also download the list of catalogs assigned to the view in order to check them offline following below steps 1 Select Only assigned catalogs or All catalogs radio buttons as required Export settings 2 Click Export button NOTE f All
5. catalogs was selected the list includes a marking of which catalogs are assigned to the views marked with 1 the rest are marked with 0 www ibxgroup com IBX Business Documents 11 O 2010 Capgemini All rights reserved WORK LIST 5 ABC eeo MANAGE ORGANIZATION MESEN PROFILE S Capgemini CONSULTING TECHNOLOGY OUTSOURCING Manage Organization Profile Manage Users Views View Name View type Language Assigned catalogs IBX CONTENT DEMO VIEW Buyer Specific View English AIMPRINT IBX CONTENT DEMO EN GBP FREETEXT IBX CONTENT DEMO SV Telefonplan CBS View catalogs connections Export settings EXPORT Figure 9 Views www ibxgroup com O 2010 Capgemini All rights reserved Only assigned catalogs Al catalogs IBX Business Documents 12 Content Workbench Buyer gt Capgemini CONSULTING TECHNOLOGY OUTSOURCING Version 1 3 1 7 Help This tab lists the following useful resources to work with the IBX Content Workbench e User Manual e Catalog templates instructions e Classification code index e Taxonomy e Validation Messages WORK LIST 5 MY CATALOGS MANAGE ORGANIZATION ACT AS SUPPLIER PROFILE General Help User Manual Catalog templates instructions Catalog templates instructions BMECat 1 2 instructions Classification Classification code index Taxonomy UNSPSC v13 1 v 7 401 Validation messages Explanations for common validation messages in the validation report
6. guide Figure 10 Help www ibxgroup com IBX Business Documents 13 O 2010 Capgemini All rights reserved Content Workbench Buyer gt Capgemini CONSULTING TECHNOLOGY OUTSOURCING Version 1 3 1 7 1 Classification index Classification index lists all the available classifications that can be used in a catalog To see the index click on Classification code index in Classification section under Help tab You can classify the items by adding the Classification Code from the Classification index list to the items Click request new classification to be added email to IBX Service Desk link for requesting a new classification code via Service Request WORK LIST 5 MY CATALOGS MANAGE ORGANIZATION ACT AS SUPPLIER PROFILE Classification index Below is a list of available classificatiog Libe Catalog field InfoClassificationCodeX AMA Biozeichen Classification Code ABA Classification Type Green Type of usage both supplier and buyer Blue Angel Classification Code BAL a fj Classification Type Green A Type of usage both supplier and buyer Byggvarubed mningen Accepted Classification Code BBH AC Classification Type Green ar Type of usage both supplier and buyer Byggvarubed mningen Recommended Classification Code BBH RE Classification Type Green mea Type of usage both supplier and buyer GoGreen Klima schiitzen mit Deutsche Post DHL Classification Code C GG DPDHL DE Class
7. if the status is Error or Awaiting publishing 13 Click Abort link in the catalog name row 14 Confirm the action by clicking the Abort button WORK LIST 0 MY CATALOGS SUPPLEMENTAL FILES HELP Abort Catalog Catalog ID Catalog Name Description Catalog Type Buyer Version FREETEXT IBX CONTENT DEMO EN 1 FREETEXT IBX CONTENT DEMO EN 1 Demo Free text catalog Vendor Form IBX CONTENT DEMO 4 m Figure 39 Abort Catalog www ibxgroup com IBX Business Documents 37 2010 Capgemini All rights reserved ai Capgemini 2 9 Publish Catalog The catalog can be published if the Automatic publishing is turned off and the catalog upload is successful Click Work List tab Find the catalog and check if the status is Awaiting publishing Click Publish link You can change Valid From date if required Click the Publish Catalog button CU 25 eo qe x When the Catalog is published switch back to buyer side by clicking the 8 icon to approve and activate the Catalog 2 10 Catalog Details Click a Catalog name to view the supplier side details 2 10 1 History amp Status This tab displays update versions and old Catalog files can be downloaded to check for error reports 1 Click Work List or My Catalogs tab 2 Find the catalog and click catalog name History amp Status Settings Product List Messages Automated Upload 12 Next Last Version File Name Upload Validate Publish Abort Approve Reject Enrich Schedule activ
8. 10 Capgemini All rights reserved S Capgemini CONSULTING TECHNOLOGY OUTSOURCING Required Organization IEX Demo buyer Logan name john doe First Name first name Last Name last name Job Title consultant E mail demo iibx se Language English Timezone GMT Greenwich Mean Time m Currency Euro European Economic and Monetar Street Postal Code Zip eCity Stockholm US State Please select Figure 5 Change Profile www ibxgroup com IBX Business Documents 8 2010 Capgemini All rights reserved Content Workbench Buyer gt Capgemini CONSULTING TECHNOLOGY OUTSOURCING Version 1 3 1 5 Profile This tab displays user details such as email address role and the catalogs that are owned WORK LIST 5 MY CATALOGS MANAGE ORGANIZATION ACT AS SUPPLIER Manage Users User Name BuyerUserAdmin Organization IBX CONTENT DEMO First Name Buyer User Last Name Admin E Mail demo ibxgroup com Assigned Role Buyer Administrator Preferred Language English Catalog Ownership Al catalogs of the organization Figure 6 Profile www ibxgroup com IBX Business Documents 9 2010 Capgemini All rights reserved Content Workbench Buyer gt Capgemini CONSULTING TECHNOLOGY OUTSOURCING Version 1 3 1 6 Manage Organization NOTE This tab is only enabled for administrators The default settings are configured for the company in this tab such as e Email address e Default settings fo
9. 19 20 Catalog DE EEE EEE 21 20 ACAS UPPE EEE EN 29 2 7 Upload Catalog at sata tieterecessacedannapotecstsosintnestotednsseceseseeteseaagteinta thee dozecsSeaaecscestosentncteesdhe 30 2 8 NT NN 37 2 9 PUBIS CAAO Gire EE ETE EN 38 Np e iioiB c 38 www ibxgroup com IBX Business Documents 2 O 2010 Capgemini All rights reserved Revision 12 2 Content Workbench Buyer Table of Figures da Cap mini CONSULTING TECHNOLOGY OUTSOURCING FET verve Jesus 4 PIQUE a AONE EEE D Figure SN 7 Figure 4 Identity Manager rerrnnnnnnnnnnnrvnnnnnennnnnnennnnnnrennnnnnennnnnnennnnnnrennnnnnennnnsnennnnnnsennnnnnen 7 Figure 5 Gueule 8 Figure 6 n fM E 9 Figure 7 Manage Organization Profile rrrrnnrrrrrrrnnnrrrrrrrnnnrnrrnnrnnnnnrnnnnnnnnnrnnnnnnnsennnnnnsnee 10 FOUG Gp gt m 13 Figure 11 Classification Inde x ccccccccccccssseeceecceeeeceeceeeeceeeeseaeceesssaaeceeseaeeeeessuageeeeees 14 EUT INNEN 15 Figure 13 My Catalogs Sort result rrrrnrrnnnrrornrrnnnnrvvnrrnnnnnrrnnrnnnnnrnnnnnnnnrrennnnsnsennnnnnsnee 16 Figure 14 Approve Catalog ccccccsssssccccccesescececseeeseeeeseuseceeeseeaeeceesesaaeceesssaaeeeeesssageeeees 17 Figure 15 Reject Catalog cccccccccsssssccccsseeceeeceeseeceeeseeuseeeeeseeaseeeeesseaeceeessaaeeeessssageeeees 18 Figure 1
10. 8 Catalog Details History amp Status rrrnnnrnrnrrrnnnrnrrnrnnnnnrrrnrnnnnrnrrnrnnnsnrrnnnnnnsnee 21 Figure 23 Catalog Details Messages rrrrnnrnrrnnnnnnnnnrnnnrnnnnnnnnnnrnnnrrnnnnnnnnsrnnnrnnnnnnnnesnnnn 26 Figure 24 Message Board Create new subject rrrrrrrrrnnrrnvvnrnnnrrrrenrrnnerrernnnnnerrrennnnnene 26 Figure 25 Message Board Reply to message rrrrnnnnnnrrnnnnnrnnnnnnnrrnnnnnnnnnnnnnrrnnnnnrnnenennne 26 Figure 26 Catalog Details Views rrrrrrnnnnnrnrrrnnrrnnnnnnnnrrnnnrrnnnnnnnnsrrnnrrnnnnnnnnssnnrnnnnnnnssennnn 27 Figure 29 Act as Supplier e R 29 Figure 30 Supplier side Work List Error Bookmark not defined Figure 31 Supplier side Upload Catalog cccccccccccccsssseeeceeeeeeeeeeeeeeeeeeesssaaeeeeeeeeeeeesaas 30 Figure 32 Supplier side View Progress cccccssseecececseeeeceeecaeeeeeeeesaeaeeceeeesaaeeeesessaaeeeess 31 Figure 33 Catalog Process Monitor rrrrnrrrnrrrnnnnnnnnrvnnnrrnnnnnnnrrnnnnnnnnnnnnnsennnnnnnnnnnnesnnnne 31 Figure 347 VIEW Error Ravel dU aT RUP E 32 Figure 35 Abort Catalog ccccccccccccccsssseceeeeeeeeeeeeeeeeeeeeeeaeeeseeeeeseeseueeeeseceeeeessaeeeeeeeeeeeseaas 37 Figure 36 Buyer Side History amp StatUS rrrrrrrrrnnnnnnnarrrnnrrnnnnnnnnrrnnnrrnnnnnnnnrrnnnnnnnnnnnssennn 38 www ibxgroup com IBX Business Documents 3 O 2010 Capgemini All rights reserved Content Wor
11. ACT AS SUPPLIER PROFILE Approve Reject Catalog ID Cataloj Reject catalog i CONSTRUCTION_DEMO IBX_CONTENT_DEMO EN CONSTR Enter the reason for catalog rejection and press the Reject button The system will notify the supplier representative and the catalog update will be a RQ RQ canceled leaving the currently active version unaffected You are about to decide on the catalog version listed below m Step 1 Check Difference Report No Difference Report Exists Y Step 2 Approve or Reject catalog When approving this catalog the system will notify the suppl REJECT CANCEL F Set this version as Baseline EXC BACK i Figure 15 Reject Catalog www ibxgroup com IBX Business Documents 18 O 2010 Capgemini All rights reserved Version 1 3 dite Capgemini 2 4 Enrich Catalog NOTE This step is only enabled if enrichment is activated for a Catalog Enrich catalog allows to add or remove information on catalog before activating it The default enrichment template contains a field for removing products from the catalog A customized enrichment template with additional fields can be prepared by requesting IBX NOTE Avoid sharing a field with suppliers since Content Workbench ignores the supplier p Seco e us e g updates on these fields Click Work List tab Click Enrich in Actions field for a catalog Click Download Enrichment Template link and save file on your computer Open the enrichment file and add the enrichme
12. Catalog supplemental file or archive Browse Catalog supplemental file or archive Browse UPLOAD Figure 30 Supplier side Upload Catalog Save time by using the multi upload function to upload the same catalog file to several catalogs On My Catalogs tab select the desired catalogs and click the Upload button The catalog attachments are uploaded to all the selected catalogs at the same time NOTE The check box will be inactive if the previous Catalog version is waiting for action www ibxgroup com IBX Business Documents 30 O 2010 Capgemini All rights reserved Content Workbench Buyer S Capgemini CONSULTING TECHNOLOGY OUTSOURCING Version 1 3 2 7 1 View Progress For details on the upload progress check the progress report NOTE The view progress report is only available till the catalog is In progress status 1 Open the Work List tab 2 Find the catalog and check if the status is In progress 3 Click the View Progress link in the Actions column For catalog updating find your catalog in My Catalogs 55 catalog s wait for your action Catalog Name Catalog description Buyer name Version Status Status Datev Actions test 1 6 fdfd Test Buyer1 2 In progress 2012 05 14 10 06 Figure 31 Supplier side View Progress The Catalog Process Monitor page displays the status of each step of the catalog processing Click Refresh button for detailed information on the process Step ID Step name Server name Sta
13. Do more business in the cloud learn more What s new Is this your first visit to the new IBX On Demand Platform Jan 3rd 2012 In order to be able to login with your old username and password you will have to retrieve a new password Click on the Forgot password link above and enter your username organisation id and email in order to have the password emailed to you Please note that the email address will have to be the same address as the one associated with the account If you do not receive your password within 30 minutes please contact IBX Service Desk support ibxplatform com so they can support you to update your settings Figure 1 Login Language ENGLISH Not logged in Login User Organization Password Forgot password LOGIN Support We are happy to assist you Our Service Desk team is available to answer your questions and support you in using our applications and services You can reach us via email at support ibxplatform com or via one of our toll free phone numbers Denmark 808 89 961 Finland 0800 114 671 Germany 0800 181 1539 Norway 800 167 57 Sweden 020 313 200 UK 080 8234 9169 USA 866 823 6518 or call International Not Toll free 46 8 5534 6000 e After a successful login Home page is displayed on the screen The hyperlink under Administration redirects you to the module that allows you performing admnistrattive and profile configuration tasks e Click Man
14. File Browse UPLOAD Step3 Finish Enrichment When you are satisfied with the enrichment press Finish to continue the process If you have not uploaded new enrichment the data from previous catalog version will be used E Figure 16 Enrich Catalog 2 1 1 Activate Catalog Catalog is activated to transfer it to Search Engine A future date can be selected to reschedule the activation date Open Work List tab Click Activate link in the Actions field for your catalog p im Select Activation Date 4 Confirm by clicking Activate button If the present day s date is selected the Catalog gets transferred right away The Catalog gets transferred at 00 01 time if any other day is selected WORK LIST 5 MY CATALOGS MANAGE ORGANIZATION ACT AS SUPPLIER PROFILE Activate talog ID Cots Catalog Name Description Catalog Type Supplier CONSTRUCTION_DEMO IBX_CONTENT CONSTRUCTION_DEMO IBX_CONTENT Price Check Construction Ltd demo CONSTRUCTION_DEMO IBX_CONTENT Step1 Activate Catalog Activation date 2012 06 14 Pa Figure 17 Activate Catalog The activation date can be rescheduled by selecting Reschedule activation in My Catalogs www ibxgroup com IBX Business Documents 20 O 2010 Capgemini All rights reserved Content Workbench Buyer gt Capgemini CONSULTING TECHNOLOGY OUTSOURCING Version 1 3 2 5 Catalog Details Click the catalog name to view the catalog details 2 5 1 History amp Sta
15. Messages Automated Upload Mapping Configuration Upload input file Browse UPLOAD Please note that IBX Catalogue Fields marked with an asterisk are mandatory All these fields must be mapped to Input File Columns Input File eom IBX coumns Coma Currency Input File Columns IBX Columns Actions UNSPSC UNSPSC Remove Lot size LotSize Remove Min Order Qty MinimumOrderQuantity sp Remove My Price Price Remove My Product Description ProductDescription Remove Lead Time LeadTime Remove My Product Name ProductName Remove My Product ID VendorProductNo Remove Currency Currency Remove Unit Unit Remove SAVE CANC PREVIEW Figure 37 Catalog Details Mapping Configuration Created After you have assigned at least one column in your file to at least one IBX Column click the Preview button to check your mapping stus Settings Product List Messages Automated Upload Mapping Configuration st fi le Brow ER UPLOAD that IBX Catalogue Fields marked with an asterisk Mapping Preview olumns Currency a IBX Cl UNSPSC Lot size Min Order Qty My Price My Product Description Lead Time My Product Name My po en Columns UNSPSC LotSize MinimumOrderQuantity Price ProductDescription LeadTime ProductName Wen Assignments 30101804 1 1 10 MyProdDesciption 1 MyProdName1 1 30101604 1 1 10 MyProdDesciption 1 MyProdName2 2 Lid t Description LeadTime t Name ProductName t ID VendorProductNo
16. RGANIZATION Work List Find your catalog in My Catalogs 3 catalog s wait for your action Catalog Name Catalog description Supplier Name Version Status Status Date Actions NO_OLE NO_AALESUND NO 1 NO_OLE NO_AALESUND NO 1 Ole Ringdal AS 7 Awaiting activation 2012 03 21 10 56 sp Activate NO_EUROS NO_AALESUND NO 1 NO_EUROS NO_AALESUND NO 1 Euroskilt AS 3 Awaiting approval 2012 03 08 09 54 Approve Reject NO BRIO NO AALESUND NO SKOLEMOBLER NO BRIO NO AALESUND NO SKOLEMOBLER Lekolar AS 1 Awaiting approval 2012 02 29 01 32 sp Approve Reject Figure 3 User Interface 1 4 1 User Interface Language Set a preferred language in Content Workbench by choosing the language under Change Profile page on the Marketsite Following steps list the procedure to set the language 1 Click Logout link to logout from the present session 2 Enter the login credentials in the login page to re login 3 Click the Maintain Profile and Password link in the Administration section 4 System displays Identity Manager home page fo CA Identity Manager Back to Portal Tasks CA Identity Manager bis Welcome to CA Identity Manager Tasa alius Please select a task from the menu Organizations Figure 4 Identity Manager 5 Click icon right before Tasks to expand the task list 6 Click on Modify My Profile 7 Change the language in Modify My Profile section and click the Submit button www ibxgroup com IBX Business Documents T O 20
17. a DP Format Painter B 7 U Br 9r E S EF E cad Merge amp Center dd dk Formatting as Table x Clipboard E Font E Alignment E Number E Styles G7 v amp fe B C D E F G H J K L 1 MyProduct ID My Product Name My Product Description Unit Lead Time UNSPSC Min Order Qty Lot size My Price Currency 2 1 MyProdName1 MyProdDescription EA 13010604 a a a0jeur 3 2 MyProdName2 MyProdDescripion EA 13010604 af af 10 UR 4 5 Figure 35 Example of Input file used to create Mapping Configuration www ibxgroup com IBX Business Documents 33 2010 Capgemini All rights reserved Content Workbench Buyer Version 1 3 S Capgemini CONSULTING TECHNOLOGY OUTSOURCING 5 Click Upload button Once the file has been uploaded two new list boxes will appear on the screen e Input File Columns this list box contains the names of the columns from the file you have uploaded e IBX Columns this list box contains the names of the IBX columns catalog fields that you will have to map the columns in your input file to Catalog Details Catalog ID NO 3M NO AKERSHUS NO 1 UPLOAD CATALOG HO 3M MO AKERSHUS HO 1 Description HO 3M MO AKERSHUS HO 1 History amp Status Settings Product List Messages Automated Upload Mapping Configuration Upload input file Browse UPLOAD Please note that IBX Catalogue Fields marked with an asterisk are mandatory All these fields must be m
18. ables the upload enrichment function when a catalog is waiting for an action from the supplier Steps 1 to 3 www ibxgroup com IBX Business Documents 5 2010 Capgemini All rights reserved ai Capgemini 1 3 Catalog Statuses A new status is displayed for the catalog on each new step in the workflow This status is displayed in Status field Order status Suus o OMe New Neweatalogs S Error Errors inthe catalog update fle gt Awaiting enrichment After the catalog approval add any internal information to enrich the catalog Awaiting activation Catalog is approved and enriched Transfer to SE in progress Catalog is activated Activated Catalog is successfully transferred to the Search Engine or external path folder Rejected Catalog is rejected Aborted Catalog is aborted by the supplier Awaiting Transfer This status is displayed if a future date is selected for activation This activation date can be rescheduled by selecting a different date either prior or later to the selected activation date System processing The workflow step for the catalog is pending from the system www ibxgroup com IBX Business Documents 6 O 2010 Capgemini All rights reserved Content Workbench Buyer S Capgemini CONSULTING TECHNOLOGY OUTSOURCING Version 1 3 1 4 User Interface Management Click the tabs to navigate between different pages of Content Workbench WORK LIST 3 MY CATALOGS MANAGE O
19. age Catalogues link under What do you want to do section to open Content Workbench to manage catalogs www ibxgroup com IBX Business Documents 4 O 2010 Capgemini All rights reserved Content Workbench Buyer gt Capgemini CONSULTING TECHNOLOGY OUTSOURCING Version 1 3 7 Procurement Cloud Welcome IBX Demo Buyer What do you want to do Need support zu Manage catalogues We are happy to assist you E Content Workbench Our Service Desk team si available to answer your questions and support you in using our applications and services You can reach us via email at support ibxplatform com or via one of our toll free phone numbers Administration Denmark 808 89 961 Finland 0800 114 671 Germany 0800 181 1539 Norway 800 167 57 Wi Maintain Profile and Password Sweden 020 313 200 United Kingdom 080 8234 9169 USA 866 823 6518 International 46 8 5534 6000 not toll free Copyright 2011 2012 IBX On demand Platform Al rights reserved Figure 2 Home 1 2 Catalog Update Workflow The workflow for a catalog update is as follows 1 Supplier uploads supplemental files Supplier uploads the catalog file Publish catalog Approve or reject catalog Enrich the catalog gt 2 c ue P Activate catalog 7 Catalog is transferred to the Search Engine A buyer performs steps 4 to 6 and can modify the enrichment after the catalog is available in the Search Engine NOTE Content Workbench automatically dis
20. apped to Input File Columns Input File Columns My Product ID My Product ID My Product Name My Product Description Unit Lead Time UNSPSC Lot size My Price Currency NONE NONE VendorProduct Mo Product Name Product Description Unit Lead Time UNSPSC MinimumOrderGuantity Lot Size Price Currency Price MinimumOrderGuantity 2 Price3 MinimumOrderQuantity3 Price4 MinimumOrderQuantity4 Price5 MinimumOrderQuantity5 Price Figure 36 Mapping Configuration Input File Columns and IBX Columns In Input File Columns list box select the name of the column you want to map In IBX Columns list box select the name of the IBX Field that corresponds to the column name that you have selected in Input File Columns list box for example VendorProductNo ProductName ProductDescription etc Click Add button and the list of mappings will appear Repeat steps 6 to 8 above until you have maped all the columns in your input file to IBX Columns 10 Click Save button www ibxgroup com O 2010 Capgemini All rights reserved IBX Business Documents 34 Content Workbench Buyer S Capgemini CONSULTING TECHNOLOGY OUTSOURCING Version 1 3 Catalog Details Catalog ID Catalog Name Description Catalog Type Buyer NO 3M NO AKERSHUS NO 1 NO 3M NO AKERSHUS NO 1 NO 3M NO AKERSHUS NO 1 Product Price Akershus Universitetssykehus H UPLOAD CATALOG History amp Status Settings Product List
21. ation Activate Actions 2012 01 19 02 37 with warnings Published approved activation scheduled Activated 16 20120119 de lieferanteninfo1 de luftdeut de 1 V1 1 xls Helena Nix Belz Buyer 2012 01 19 03 37 2012 01 19 03 37 2012 01 19 03 37 2012 01 19 03 37 2012 01 19 03 40 istnd system system system system system anaa 04 42 02 06 S with warnings Published approved activation scheduled Activated Figure 40 Buyer Side History amp Status Click the file name to download old catalog files or click the No errors or Error links to view old upload reports Please note that only a limited number of versions are available for download END OF DOCUMENT www ibxgroup com IBX Business Documents 38 O 2010 Capgemini All rights reserved
22. criteria Click Work List or My Catalogs tab s Find the catalog and click catalog name Click Scorecard tab Select Validation type Select minimum criteria for each field Click Save button ARR History amp Status Ownership Settings Product List Scorecard Messages Views Validation type Disabled Warning Error Product name g 0 More than 90 have name same as vendor product number or consists of only one word 1 More than 75 have name same as vendor product number or consists of only one word J 2 More than 50 have name same as vendor product number or consists of only one word J 3 More than 30 have name same as vendor product number or consists of only one word Q9 4 More than 15 have name same as vendor product number or consists of only one word 5 Less than 15 have name same as vendor product number or consists of only one word Categorization Not applicable for this catalog 2 More than 5 are in level 1 6 trailing zeros 3 More than 5 are in level 2 4 trailing zeros 4 More than 5 are in level 3 2 trailing zeros 9 S Less than 5 are in level 3 2 trailing zeros Keywords D 0 Less than 5 have keywords J 1 Less than 25 have keywords D 2 Less than 40 have keywords D 3 Less than 60 have keywords 4 Less than 90 have keywords 2 5 More than 90 have keywords Product identi 0 Less than 5 have manufacturer s name or number 1 Less than 2596 have manufacturer s na
23. ded automatically from a dedicated FTP folder created by IBX Service Desk For detail Refer Automated Catalog Upload section of User Manual IBX Content Workbench Supplier EN R12 2 Catalogs are uploaded from the supplier side Perform the following steps to upload the Catalog 1 Click Act as supplier tab Find the supplier and click login as supplier icon a Click My Catalogs tab Find the catalog and click Upload link in Actions column Select Valid From date p Xr x X Je Select Automatic publishing check box to enable or disable sending a catalog directly for the buyer approval if it passes the validation 7 Select Input Format from the drop down list 8 Browse and select the catalog input file 9 Select pictures or attachments as supplemental files if not done earlier 10 Click Upload button to upload the catalog WORK LIST 0 MY CATALOGS SUPPLEMENTAL FILES Upload catalog Catalog ID Catalog Name Description Catalog Type Buyer Version FREETEXT IBX CONTENT DEMO EN 1 FREETEXT IBX CONTENT DEMO EN 1 Demo Free text catalog Vendor Form IBX CONTENT DEMO 4 Step1 Configure catalogs settings Valid From Pa Automatic publishing T Input Format Excel IBX Standard Excel Import v Input File Browse Step2 Select Supplemental Files If the catalog contains references to images or attachments that have not been uploaded before please upload them below Catalog supplemental file or archive Browse
24. ertain criteria 1 Click My Catalogs tab 2 Enter criteria in the Search for textbox 3 Click Search button to view the results 2 1 1 Sort the Result Table The search result table is sorted by clicking a column header field An arrow in the header shows if the field is sorted in ascending B or descending B order WORK LIST 5 MY CATALOGS Meu tee e FANE on ee PROFILE HELP My Catalogs There are 5 catalog s waiting for your action in Work List Search for SEARCH Catalog Name 4 Catalog description Supplier nang Latest Activation Version Status Actions 4IMPRINT IBX_CONTENT_DEMO EN EUR 4IMPRINT IBX CONTENT DEMO EN EUR imprint 2011 05 12 10 09 2 Activated gp Enrich 4IMPRINT IBX CONTENT DEMO EN GBP 4IMPRINT IBX CONTENT DEMO EN GBP 4imprint 2011 03 04 05 50 2 Activated s Enrich CONSTRUCTION_DEMO IBX_CONTENT_DEMO DE 1 CONSTRUCTION_DEMO IBX_CONTENT_DEMO DE 1 Construction Ltd demo 2011 09 23 02 38 4 Rejected s Difference Report Figure 13 My Catalogs Sort result www ibxgroup com IBX Business Documents 16 O 2010 Capgemini All rights reserved Content Workbench Buyer gt Capgemini CONSULTING TECHNOLOGY OUTSOURCING Version 1 3 2 2 Approve Catalog A published catalog is displayed under Work List tab Following is the process to approve a catalog 1 Click Work List tab displays catalog name version status and date 2 Click Approve Reject in Actions field for the catalog 3 Click Download Difference Repo
25. ification Type Green Type of usage both supplier and buyer Kima sch tzen mit Deutsche Post DHL Figure 11 Classification index www ibxgroup com IBX Business Documents 14 O 2010 Capgemini All rights reserved Content Workbench Buyer S Capgemini Version 1 3 2 Catalog Administration CONSULTING TECHNOLOGY OUTSOURCING Catalogs are displayed in following two tabs e Work List Catalogs that are waiting for action are displayed e My Catalogs Catalogs regardless of its status are displayed WORK LIST 5 MY CATALOGS BAU Nel se ee eee PROFILE HELP My Catalogs There are 5 catalog s waiting for your action in Work List Search for SEARCH Catalog Name 4 Catalog description Supplier Name 4IMPRINT IBX CONTENT DEMO EN EUR 4IMPRINT IBX CONTENT DEMO EN EUR 4imprint 4IMPRINT IBX CONTENT DEMO EN GBP 4IMPRINT IBX CONTENT DEMO EN GBP imprint CONSTRUCTION DEMO IBX CONTENT DEMO DE 1 CONSTRUCTION DEMO IBX CONTENT DEMO DE 1 Construction Ltd demo Figure 12 My Catalogs www ibxgroup com 2010 Capgemini All rights reserved Latest Activation Version Status 2011 05 12 10 09 2 Activated 2011 03 04 05 50 2 Activated 2011 09 23 02 38 Rejected Actions gp Enrich gp Enrich ap Difference Report IBX Business Documents 15 Content Workbench Buyer S Capgemini CONSULTING TECHNOLOGY OUTSOURCING Version 1 3 2 1 Search for Catalogs Following are the steps to check for catalogs that meet a c
26. ith Excel or CSV input files The Flexible Input Import is an option that allows you to upload input files that are not according to the IBX standard Before uploading such input formats for one of your catalogs you have to create a Mapping Configuration for that catalog A Mapping Configuration represents an assignment of columns that you have in your Excel CSV file to IBX catalog fields To create a Mapping Configuration do the following steps 1 Click My Catalogs tab 2 Find the catalog you want to update and select it by clicking on the catalog name 3 Click Mapping Configuration tab Catalog Details Catalog ID Catalog Name Description NO 3M NO AKERSHUS NO 1 NO 3M NO AKERSHUS NO 1 HO 3M NO AKERSHUS NO 1 UPLOAD CATALOG History amp Status Settings Product List Messages Automated Upload Upload input file l Browse UPLOAD Please note that IBX Catalogue Fields marked with an asterisk are mandatory All these fields must be mapped to Input File Columns Figure 34 Catalog Details Mapping Configuration Tab 4 Click Browse button and select a file that contains all the columns you want to have in the new version of the catalog i RB EE 7 TT TT TETTE Home Insert Page Layout Formulas Data Review View Spreadsheet WEB ar s LESE i Calibri 11 vr AN Wrap Text General M Pi i Normal Past acce A O 00 C ae Pur t Sood aste lt gt gt BE E 0 o onditiona orm
27. kbench Buyer S Capgemini CONSULTING TECHNOLOGY OUTSOURCING Version 1 3 1 Content Workbench The Content Workbench application displays all catalogs enabling to approve activate and enrich catalogs This application logs each action and saves all active catalog documents NOTE Save a copy of all catalog documents in the computer as a backup 1 1 Login Follow these steps to login to the content workbench site e Go to www ibxnordic net e Choose preferred language from drop down menu e Enter the User Organization and Password and click Log In button All fields are required User IDs and passwords are personal and the organization ID is same throughout the company Contact organization administrator for any further assistance A E DX Procurement Cloud E procurement enabled suppliers improve their buyer relationships and get more business Join the cloud For buyers The IBX Procurement Cloud provides centralized access to tools and services to enable your organization to capture procurement spend thru a unified and user friendly channel Learn more about the IBX Procurement Cloud and how to leverage the power of the cloud for your organization learn more For suppliers The IBX Procurement Cloud offers suppliers a netword to easily connect with buying organizations and to establish a powerful sales channel Self service tools and add on services simplify the process from order to invoice
28. me or number J 2 Less than 40 have manufacturer s name or number 3 Less than 60 have manufacturer s name or number 4 Less than 90 have manufacturer s name or number 5 More than 9096 have manufacturer s name or number Attachments 0 Less than 5 have attachments D 1 Less than 25 have attachments D 2 Less than 40 have attachments D 3 Less than 60 have attachments 4 Less than 90 have attachments D 5 More than 90 have attachments Figure 22 Catalog Details Scorecard www ibxgroup com IBX Business Documents 25 O 2010 Capgemini All rights reserved Content Workbench Buyer S Capgemini Version 1 3 CONSULTING TECHNOLOGY OUTSOURCING 2 5 6 Messages Messages are created in Messages section A message board is a communication medium between buyers and suppliers History amp Status Settings Product List Messages Automated Upload Mapping Configuration Subject Posts Last post pes NR Desk 1 Lieferanteninformationen 2011 05 27 a rok is Figure 23 Catalog Details Messages 1 Click Create new subject button to create a subject 2 Enter the subject select the receiver type and enter the message 3 Select Notify receivers by e mail checkbox to enable email notification 4 Click Send message button History amp Status Settings Product List Messages Automated Upload Mapping Configuration Create new subject Subject Receivers n nternal C Internal and external Message Notif
29. mplete the minimum requirements to successfully upload the catalog Validation summary Products 50 Prices 350 Errors 5 Warnings 26 Criterion Calculated Score Minimum Required Score Product name o 3 More than 30 have name same as vendor product number or consists of only one word 4 More than 1596 have name same as vendor product number or consists of only one word Product description o 2 More than 50 have no description or shorter than name or same as product name 4 More than 1596 have no description or shorter than name or same as product name Pictures e 3 Less than 60 have pictures 5 More than 90 have pictures Automatic scorecard Categorization 4 More than 5 are in level 3 2 trailing zeros 3 More than 5 6 are in level 2 4 trailing zeros Keywords e 1 Less than 25 have keywords 4 Less than 9096 have keywords Product identity o 3 Less than 60 have manufacturers name or number 4 Less than 9096 have manufacturer s name or number Attachments 5 More than 9096 have attachments 4 Less than 90 have attachments Filter report C Errors Warnings Both Figure 33 View Error Report www ibxgroup com IBX Business Documents 32 2010 Capgemini All rights reserved Content Workbench Buyer gt Capgemini CONSULTING TECHNOLOGY OUTSOURCING Version 1 3 2 3 Update Catalog Using Excel Flexible Input Import or CSV Flexible Input Import Catalogs can be updated using the Flexible Input Import option w
30. nt data e g enter an R in the field R eject B lock to remove the product from the catalog and save the file Click Browse button and select the updated enrichment file Click Upload button to upload the enrichment file The page gets automatically refreshed and the following message is displayed while the upload is processed Uploading new enrichment is not available while the system processes the uploaded file After a few minutes the page will be active Click Work List tab and click Enrich in the Actions field to complete the enrichment upload Click Finish button to complete the enrichment step NOTE Click Finish button directly to skip the enrichment step www ibxgroup com IBX Business Documents 19 2010 Capgemini All rights reserved Content Workbench Buyer gt Capgemini CONSULTING TECHNOLOGY OUTSOURCING Version 1 3 WORK LIST 5 MY CATALOGS MANAGE ORGANIZATION ACT AS SUPPLIER PROFILE Enrich spend Catalog Name Description Catalog Type Supplier CONSTRUCTION_DEMO IBX_CONTENT CONSTRUCTION_DEMO IBX_CONTENT Price Check Construction Ltd demo CONSTRUCTION_DEMO IBX_CONTENT Download enrichment template enter enrichment date you need then upload the file You can iterate as many times you need Step1 Download Enrichment Download Enrichment Template Step2 Upload Enrichment Select enrichment file and press Upload button When last enrichment session was finished press Finish button
31. nts 21 2010 Capgemini All rights reserved Content Workbench Buyer gt Capgemini CONSULTING TECHNOLOGY OUTSOURCING Version 1 3 2 5 2 Ownership The access privileges for Catalog owners are managed in this tab NOTE It is not possible to select an admin user as a catalog owner 1 Click Work List or My Catalogs tab Find the catalog and click the catalog name Click Ownership tab Click Manage Owners button Bh dec um ge Search for the users by entering the name in Search for textbox and by clicking Search button 6 Add ownership by selecting users from the left side list and click Add Selected to move them to right side list 7 Click Save button Catalog ID Catalog N NO OLE NO AALESUND NO 1 No oven Manage Catalog Owners DELETE CATALOG Search for SEARCH Search result Owners Tore Dammerud dammerud History amp Status Ownership Settings Product List By default you see the list of users having catalog ownership 4 Remove selected MANAGE OWNERS User Name FirstName LastName Last Change dammerudt Tore Dammerud 2010 10 29 10 33 SAVE Figure 19 Manage Catalog Owners www ibxgroup com IBX Business Documents 22 2010 Capgemini All rights reserved ai Capgemini 2 5 3 Settings The Settings tab is used to enter catalog specific settings for each catalog These settings overrule the organization settings The following tasks are performed using Settings tab e Select a new catalog name or de
32. r automatic approval e Enrichment e Automatic activation e To set condition that all catalogs must have a catalog owner e The default criteria for automatic scorecard optional WORK LIST 5 MY CATALOGS MANAGE ORGANIZATION BERGENE PROFILE Manage Organization Profile Manage Users Views Manage Organization Profile Organization Name IBX_CONTENT_DEMO Organization External ID TPID IBX_CONTENT_DEMO Email ibxcustomer89 ibxgroup Export Folder ibx content demo Output file format CSV_IBX_SE Classification standard UNSPSC 13 1 Default value for automatic catalog approval Default value for Enrichment process Default Value for Automatic catalog activation Requires catalog ownership Automatic Scorecard Validation gerne value for Product Name 9 _ More than 90 have name same as vendor product number or consists of only one word v criterion value for Product Description 5 ore than 90 have no description or shorter than name or same as product name v criterion Default value for Pictures criterion 0 Less than 5 have pictures w Default value for Categorization 5 More than 5 are in level 1 6 trailing zeros v criterion Default value for Keywords criterion 0 Less than 5 have keywords v Default value for Product Identity eee 0 Less than 5 have manufacturer s name or number vw criterion Default value for Attachments criterion ED 0 Less than 5 have attachments vw Figure 7
33. rkbench either removes the product or rejects the update so that supplier removes the products Following are the steps to create a product list for each catalog and download the current list 1 Click Work list or My Catalogs tab 2 Find the catalog and click catalog name 3 Click Product List tab 4 Select Validation type 5 Click Download template file and save it on the computer 6 Open the file using MS Excel and enter the valid product numbers for catalog and save the file 7 Click Browse button and select your file Click Save button History amp Status Ownership settings Product List Scorecard Messages Views Disabled Validation type J Remove Products from catalog Warning Reject entire catalog Error Product List Template Download template file Upload Product List C SV file Browse Product List Figure 21 Catalog Details Product List www ibxgroup com IBX Business Documents 24 O 2010 Capgemini All rights reserved Content Workbench Buyer gt Capgemini CONSULTING TECHNOLOGY OUTSOURCING Version 1 3 2 5 5 Scorecard Content Workbench validates each catalog update against a set of minimum content requirements Select minimum criteria for seven fields and check if a catalog satisfies the criteria If the catalog is invalid then it displays a warning message or rejects the catalog The supplier can add more data to fulfill the requirement Following are the steps to select minimum
34. rt End Duration Status Action 4 Init SSS Process QACWPROC2 2012 05 14 09 54 2012 05 14 09 55 00 00 05 673 Finished 5 Images Conversion QACWPROC2 2012 05 14 09 55 2012 05 14 09 55 00 00 00 174 Finished 6 Format Conversion QACWPROC2 2012 05 14 09 55 2012 05 14 09 55 00 00 18 264 Finished 7 Classification Mapping QACWPROC2 2012 05 14 09 55 2012 05 14 09 55 00 00 01 844 Finished 8 Init Rules QACWPROC2 2012 05 14 09 55 2012 05 14 09 55 00 00 00 157 Finished 9 Global Transformation QACWPROC2 2012 05 14 09 55 00 00 26 821 In progress REFRESH Figure 32 Catalog Process Monitor www ibxgroup com IBX Business Documents 31 O 2010 Capgemini All rights reserved Content Workbench Buyer gt Capgemini CONSULTING TECHNOLOGY OUTSOURCING Version 1 3 2 2 View Error Report When Content Workbench uploads the Catalog it will be processed through all products and validates the Catalog for any errors The products are checked for any errors and displayed in the error report 1 Click Work List tab 2 Find the catalog and check the status is Error 3 Click View error report link in catalog name row Choose to include warnings in the error report The errors or error categories can be grouped The catalog scores are displayed at the top of the report if automatic scorecard validation is activated The first column displays the catalog score and the second column displays the minimum requirements for each category Update the Catalog and co
35. rt to check for the updated data 4 Confirm by clicking Approve button WORK LIST 5 MY CATALOGS MANAGE ORGANIZATION ACT AS SUPPLIER PROFILE Approve Reject talog ID cing Catalog Name Description Catalog Type Supplier CONSTRUCTION DEMO IBX CONTENT CONSTRUCTION DEMO IBX CONTENT Price Check Construction Ltd demo CONSTRUCTION DEMO IBX CONTENT You are about to decide on the catalog version listed below Please follow the instruction below Step 1 Check Difference Report No Difference Report Exists Step 2 Approve or Reject catalog When approving this catalog the system will notify the supplier representative and the catalog will be forwarded to next processing step E Set this version as Baseline Figure 14 Approve Catalog Any newly added field in an item is displayed in Green color any altered field is displayed in yellow color and any deleted field in Red color www ibxgroup com IBX Business Documents 17 O 2010 Capgemini All rights reserved Content Workbench Buyer gt Capgemini CONSULTING TECHNOLOGY OUTSOURCING Version 1 3 2 3 Reject Catalog A catalog can be rejected with the following process Open Work List tab Click Approve Reject link in Actions field for the catalog Click Download Difference Report to check for any updated content Click Reject button Mention Reason for rejection p GO GN c Confirm by clicking Reject button WORK LIST 5 MY CATALOGS MANAGE ORGANIZATION
36. scription e Change the classification standard e Select if the catalog should be automatically approved e Enable enrichment e Select if the catalog should be automatically activated e Select a baseline version optional Baseline is an addition to the regular difference report that displays changes from the previous catalog version The baseline function allows viewing and comparing the changes from older catalog versions Select the baseline version and the next catalog update displays a difference report from the previous version and the changes from the baseline version Click Work list or My Catalogs tab Find catalog and click catalog name Click Settings tab Modify settings Click Save button C d Ee NM a History amp Status Ownership Settings Product List Scorecard Messages Views Catalog Name NO_OLE NO_AALESUND NO OLE NO AALESUND NO 1 Description Catalog Type Product Price Supplier Ole Ringdal AS Classification standard Vendor s standard Language Norwegian Discriminator 1 Automatic approval Enrichment process Automatic activation Baseline version none Figure 20 Catalog Details Settings www ibxgroup com IBX Business Documents 23 2010 Capgemini All rights reserved ai Capgemini 2 5 4 Product List A product list is a list of valid article numbers that are used in the validation of each catalog update If the catalog contains products that are not in the product list Content Wo
37. ssign views Catalog Name CONTENT_DEMO_LYRECO IBX_CONTENT_DEMO EN LOWQ v j Buyer Views Catalog Details Catalog ID CONTENT DEMO LYRECO IBX CONTENT DEMO EN LOWQ v S C IBX CONTENT DEMO VIEW v IBX_CONTENT_DEMO_VIEW_DA VI IBX CONTENT DEMO VIEW EN S IBX_CONTENT_DEMO_VIEW_SE History amp Status Ownership Settings Proc S T z zs ASSIGN DEASSIGN VIEWS Catalog views connections Export settings 9 Only Figure 27 Assign Deassign views 3 Clickon F icon to expand the views www ibxgroup com IBX Business Documents 21 O 2010 Capgemini All rights reserved ai Capgemini 4 Browse the desired view s from the tree structure 5 Select the checkbox s NOTE f a node is selected all sub nodes are as well selected NOTE f a node is de selected all sub nodes remains as they are NOTE f a sub node is selected the parent node stays as it was before NOTE f a sub node is de selected the parent node stays as it was before 6 Click on the Save button Export List of Views NOTE This Feature is enabled for only administrators Under Views section list of views assigned to the catalog can be exported to check them offline following below steps 1 Select Only assigned views or All views radio buttons as required Export settings 2 Click Export button NOTE f All views radio button was selected the list includes a marking of which catalogs are assigned to the views marked with 1
38. tus This tab displays all updated versions and a difference report is downloaded to view errors s Open Work list or My catalogs tab Click the catalog name link Click Difference Report link to view the difference report files w i Click Download link to download the entire catalog in different formats History amp Status Ownership Settings Product List Scorecard Messages Views Version File Name Upload Validate Publish Abort Approve Reject Enrich Schedule activation Activate Actions B with warnings Published approved activation scheduled Activated 5 IBXProductPricepriserpr 6 04 2011sendtinn xlsx 2011 04 07 1243 11 04 07 1244 2011 04 07 1244 2011 04 08 01 10 2011 04 08 01 11 2011 04 08 01 15 IBX Service Desk Download system IBX Service Desk Tore Dammerud Tore Dammerud Tore Dammerud i No Errors Published approved activation scheduled Activated 4 IBX ProductPrice priser pr 23 11 xisx bipes na 2011 03 23 09 51 2011 03 23 09 52 2011 03 23 10 04 2011 03 23 10 04 2011 03 23 10 15 rien system IBX Service Desk Tore Dammerud Tore Dammerud Tore Dammerud with warnings Published approved activation scheduled Activated 3 NO OLE NO AALESUND NO 1 101124 xisx s pa kae 2010 11 2409 33 2010 11 2409 33 2010 11 26 08 46 2010 11 26 08 48 2010 11 26 09 00 testes system IBX Service Desk Tore Dammerud Tore Dammerud Tore Dammerud s Figure 18 Catalog Details History amp Status www ibxgroup com IBX Business Docume
39. with the first row empty or with duplicate column names same name for 2 or more columns will not be accepted NOTE One to many assignments of custom excel columns to CW Fields such as Vendor Product No Product Name Product Description Price etc are allowed NOTE The functionality will include the Pretty Name feature input file transformation validation and scorecard warning amp error messages will refer input fields by their pretty name if any If you want to modify a Mapping Configuration you can do so by using the Add button to map a column that was not mapped before or the Remove Remove ink to remove any assignment in the list After you have finished modifying the Mapping Configuration click the Save SAVE button to apply your changes NOTE After you modify the Mapping Configuration make sure that all mandatory IBX Columns have been assigned a column in your input file If you wish to delete the Mapping Configuration click the Delete button NOTE Before deleting a Mapping Configuration make sure that you no longer wish to upload catalog input files matching that mapping www ibxgroup com IBX Business Documents 36 2010 Capgemini All rights reserved Content Workbench Buyer ap Capge 2 8 Abort Catalog If Automatic publishing is turned off or if the catalog file contains errors the catalog upload can be aborted 11 Click Work List tab 12 Find the catalog and check
40. y receivers by e mail ve SEND MESSAGE CANCEL Figure 24 Message Board Create new subject Click Reply button to reply to a message Enter the Response and click Post response button History amp Status Settings Product List Messages Automated Upload Mapping Configuration Reply to message Subject Hello Response Notify receivers by e mail M POST RESPONSE CANCEL Figure 25 Message Board Reply to message www ibxgroup com IBX Business Documents 26 2010 Capgemini All rights reserved Content Workbench Buyer gt Capgemini CONSULTING TECHNOLOGY OUTSOURCING Version 1 3 2 5 7 Views NOTE This tab is enabled for only administrators and catalog owners List of Views is displayed in Views section The list includes all Assigned Views views which the catalog is assigned to Only the View IDs are displayed in the list History amp Status Ownership Settings Product List Scorecard Messages Views Assigned Views IBX_CONTENT_DEMO_VIEW_DA IBX CONTENT DEMO VIEW EN ASSIGN DEASSIGN VIEWS Catalog views connections Export settings Only assigned views Allviews Figure 26 Catalog Details Views Assign Deassign views NOTE This Feature is enabled for only administrators Under Views section you can assign de assign views to a catalog following below steps 1 Click on the Assign Deassign views button 2 Assign Deassign views window pops up WORK LIST 5 MY CATALOGS MANAGE O Assign Dea
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