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CurrencyXchanger User Guide

1. Adjustment Date Range 00 00 00 to 02 22 2010 Transfers In Out Balance On Hand Market Rate Market Value Position 1 Adjustments 41 39 41 676 80 41 635 41 CAD 1 41 635 41 2 Opening Account 31 937 13 31 937 13 CAD 1 31 937 13 Sum of Market Value 173 572 54 Banks Date Range 00 00 00 to 02 22 2010 Transfers In Out Balance On Hand Market Rate Market Value Position 3 Bank HSBC CAD 5 625 00 625 00 5 000 00 CAD 1 5 000 00 4 Banks Western Union 3 250 00 3 250 00 CAD 1 3 250 00 5 Debit Card 2 655 80 155 80 2 500 00 CAD 1 2 500 00 6 BanksHSBC EUR 4 200 00 4 200 00 EUR 1 49 6 258 00 7 Banks HSBC USD 26 500 00 26 500 00 USD 1 0264 27 199 60 Sum of Market Value 44 207 60 Cash Date Range 00 00 00 to 02 22 2010 Transfers In Out Balance On Hand Market Rate Market Value Position 8 Cash CAD 15 496 83 963 01 14 533 82 CAD 1 14 533 82 9 Cash CAD 01 CAD 1 10 Cash USD 13 825 00 2 525 00 11 300 00 USD 1 0264 11 598 32 11 Cash USD 01 USD 1 0264 Sum of Market Value 26 132 14 Expenses Date Range 00 00 00 to 02 22 2010 12 Expenses Phone 125 00 125 00 CAD 1 125 00 13 Short Or Over 41 39 41 39 CAD 1 41 39 Sum of Market Value 83 6 Foreign Currencies Date Range 00 00 00 to 02 22 2010 Transfers In Out Balance On Hand Market Rate Market Value Position 14 Cash AUD 200 00 200 00 AUD 0 9545 190 90 15 Cash EUR 6 145 00 45 00 6 100 00 EUR 1 49 9 089 00 16 Cash EUR 01 EUR 1 49 17 Cash GBP GBP 1 652 1
2. Invoice INV10023 I Flagged Date 10 19 2008 SS Customer ID CUS20010 Jason Meachin J gt gt Third Party of Customer cannot be edited A al ot ANSE b EJ k Yarioo ru We Buy Spot WeSell E Canada ret e ER Method Cash v Dollars _Direct_ CAD Inverse qa Yoo P Amount 0 00 CAD i Main Phone 604 846 9531 Exchange Rate CAD for each CAD Inverse Rate CAD for each CAD Local Amt before fees 0 00 CAD Picture ID Exp Date 00100100 m om 0 00 0 00 CAD Account Received Debit Local Credit Local Cash AUD 01 200 00 AUD 0 94286 188 57 Cash EUR 01 500 00 EUR 1 55916 779 58 Cash CAD 01 120 00 CAD 1 120 00 Printable Remarks P Sum 0 00 1 088 15 1 082 73 Private Remarks Off Balance due Q 1 He then pays 120 CAD Enter in Received Cash the amount 120 and the currency like before and then press enter on your keyboard or click Add Line and Save 2 Now 5 42 is owed in change to Jason CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 71 Invoice INV10023 Customer ID CUS20010 Jason Meachin p OM Customer cannot be edited Main Phone 604 846 9531 Picture ID Exp Date 00 00 00 Local Amt after fees 7 000 CAD le a sass ine Tror Zest ne oo Account Received Paid ur Rate Debit Local Credit Local AUD 0
3. 1 Type in Paid and then Gash 2 The amount of 1000 3 Select the currency USD 4 The exchange rate will be calculated from your buy and sell rates you originally set in the Currencies module 5 Now click Add Line Invoice ID Cash Transaction ID CAS100044 Oty Out an Cash Account Cash USD 01 _ Denomination Fix Amount 1 000 00 uso Amount Balance before 55 535 00 I Delete Row Auto Fill FJAdd Line 54 535 00 Delete Row IZ Auto r JEA Balance after Comments F Qty Out Denomination Total out We Sell 6 Local Amt after fees 1 04558 1 0615 Dollars Sell Inv United States of A 0 95641 0 94206 O Amount 1 000 USD O Exchange Rate 1 08273 CAD USD inverse Rate 0 9235912 USD CAD LI Spot Rate 1 0615 Before fees 1 082 73 CAD O Commission 51 0 00 0 00 CAD O Flat Fee 0 CAD Total 0 00 USD Total Fees 0 CAD off balance 1 000 00 Local Amount 1 082 73 CAD Cancel AC Save 1 In the next pop up window denominations of the cash given to the customer can be entered or not this will be shown on the receipt 2 Click Save CurrencyXchanger User Gopyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 64 Paying vvith CAD cash Invoice INV10023 Customer ID CUS20010 Jason Meachin Customer cannot be edited SN n KE Method Cash M O Amount 0 00 CAD Fff coj O Exchange
4. Fix CUS20010 Jason Meachin Sunday October 19 2008 10 19 08 1 082 73 CAD Clear View Systems Ltd Stamp Customer Name M Pending Cheque Receivable CAD Current Balance of Account 1 587 38 Balance after this cheque clears 2 670 11 CAD Deposit Date 00 00 00 0 Exchange Rate EC SY CAD CAD Internal Memo InverseRate 1 CAD CAD Spot Rate 1 Amount before fees 1 082 73 CAD Commission 0 00 0 00 CAD Flat Fee 0 CAD Total Fees 0 CAD Local Amount 1082 73 CAD Enter in the requested information 1 Cheque 2 Type eg personal 3 Issue Bank 4 Click Save CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 67 Invoice INV10023 U Flagged Date 10 19 2008 14 55 49 Customer ID CUS20010 Jason Meachin Third Party of LL Customer cannot be edited centar ear 0 ME o ES EI KU Pow Method S Z om NE Amount 0 00 CAD Iep Main Phone 604 846 9531 Exchange Rate CAD for each CAD Inverse Rate CAD for each CAD Local Amt before fees 0 00 CAD e Picture ID Fee Structure ti Exp Date 00 00 00 O Commission 0 00 0 00 CAD Adjust Otys Open Till eee oo Adjust Till to Safe Bras sete 0 00 CAD 00 add Line Account Received Paid Cur Rate Fee Debit Local Credit Local Cheque Receivable CAD 1 082 73 CAD 1 1 082 73
5. 1 Enter in the customers name or first few letters of the first or last name of the customer and press tab or enter on your keyboard CurrencyXchanger User Gopyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 62 Search For Customer 4 cusz20010 Customer ID Full Name of Customer CUS20010 Jason Meachin First Name Jason Last Name Meachin Job Title Project Manager Home Phone 604 846 9531 Work Phone Fax 604 364 9234 Cell Phone 778 359 1358 Address 2890 Keith Rd North Vancouver V7K 1H7 BC Canada Confidential Notes Email PT I Has Internet Access New Customer 1 Find the customer from the list and select 2 Click Pick CurrencyXchanger User Gopyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 63 l On Hold Suspicious Customer ers Buying USD Cash Invoice INV10023 Flagged Date 10 19 2008 14 51 42 Customer ID CUS20010 Jason Meachin We Sell United States Abri s as 1 08273 Dolla BE inverse JW 0 95641 0 94206 0 92359 Main Phone 604 846 9531 O Exchange Rate 1 08273 CAD for Inverse Rate 0 9235912 USD for each CAD Local Amt before fees 1 082 73 CAD Picture ID Exp Date 00 00 00 Adjust Qtys CTB Open Till 2JEdit Line U Del Line 1 082 73 CAD In this example Jason would like to buy 1000 USD
6. All Filter Save Load Today s _ Filter Date Range To create a new Invoice click on NEW or press CTRL N Search for the customer Invoice INV10034 E Customer Clear Form Pay Receive method cash Baata a f nn Ci ID In the customer field you can enter the name or last name of the customer e g Howard m CurrencyXchanger User Gopyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 40 Enter part of the name Invoice INV10034 o OG yy aaa _ Flagged 11 Customer howard Walk in Customer Third Party KKK KKK KK KKK lear For CT Pay Receive Search For Customer T Method 2 NS E Q Amount Customer ID Full Name of Custome CUS20006 John W Howard Rate E inverse Rate J Make sure you don t enter the full name as it will lower the chance for the system to find the exact match Sometimes names are not 100 entered with correct spelling Therefore if you are looking for John W Howard simpy type howard or john CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 41 Click on the match Search For Customer HD 1 Customer ID Full Name of Customer CUS20006 John W Howard 2 R if Picture ID and other information about the customer ee appears First Name John Last Name W Howard Job Title Prime Minister Of Australia Home Phon
7. After a while you should see CurrencyXchanger appear under Servers Once you see CurrencyXchanger appear double click on it or simply select it and click OK If CurrencXchanger does not appear after 30 seconds then your 4D server may not be running Once again make sure you follow the instruction on how to restart 4D Server If you are 100 sure 4D Server is running and 4D Client cannot detect it under the TCP IP tab then make sure that your network connection is working You can check that by trying accessing the Internet Sometimes Windows firewall configuration may interfere with 4D Client you may want to ask an IT personel to check that CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 108 After a few seconds 4 Connection to 4D Server a S gt ae So Recent TCP IP Servers CurrencyxChanger TIRANBEHR OLIBBB 2 Double click CurrencyXchanger or highlight CurrencyXchanger and click OK CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 109
8. Clear Form Pay Receive lilii method ENE 000 e Amount ooojuso YE p Rate ae uso for each USD ID 17345K7IPR Exp 10 10 7f Driver I irense SS Government Of Australi Add Line J Adjustment JI open Tut ZJEdit Line Close Till Amount due 000 Del Line Account Received Debit Local Credit dit Local Inverse Rate USD for each USD Amount before fees 0 00 p sa 0 00 0 00 USD Edit Rates so service Fee U Cash USD 01 380 00 USD 1 380 00 Cash USD 01 10 11 USD 1 10 11 Customer cannot be edited when there are active registers To change the customer first delete all lines Printable Remarks Sum 61 65 380 00 380 00 Private Remarks off Balance al Now the invoice is balanced You may now save the invoice by pressing the SAVE INVOICE key or by pressing the ENTER key on the keypad only CurrencyXchanger User Gopyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 45 Transfers between accounts This lesson describes how to transfer between two accounts The transfer can be applied to transfer between two tills two bank accounts cash to bank and any form of currency movement from one account to another This example shows how to transfer some money from cash to bank Open the Invoice i Ledger Accounts ZA ONDE i A NY Vere Currencies Invoice Customers All monetary transactions are
9. Credit Local Bank of America USD 200 00 USD 1 200 00 Customer cannot be edited when there are active registers To change the customer first delete all lines Printable Remarks Sum 0 00 200 00 200 00 Private Remarks Off Balance Lae Once you are satisfied with the transfer it would be time CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 51 Transfer Template This lesson describes how to create a transfer template that can be set up for regular payments Open the Invoice Currencies INVOICE Customers All monetary transactions are done through the invoice Click on the Invoice module New Invoice Invoices 7 lines g From Date January 1 20C KE 2aaea8 828 848 Leanna i Delete hange Find Query Report Sort i All Filter Save Load A Todays Today s gt Filter Date Range Tal customer Remar R IAMAI ANNO 1273 70 IMM riti Ninile im rirtnannane ACANA 11cm mm Click on New or press CTRL N Create internal transaction Invoice INV10049 Customer Self Pay Receive Method cash ANS 000JEVR 3 Type in Self into the Customer field CurrencyXchanger User Gopyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 52 Transfer PRREEEE TET TIT ETI E ELITE ELITE TI E EDI E ETI E DITI ET III E TEZE I TE IE ZE TIT T E ET TERRI ZE
10. From Date 01 01 2008 een Oi i E A aif E E s B To Date 01 01 2008 SS Delete New Change Find Query Report Som Fier Save Load Print VE ser Gate Ps u Buy Spot We Sell Buy irv Spot inv Sell tery Update Currency Code Country ve ba E 0 ED aa Fa 1 The currency has been added 2 To view all currencies added click on All in the tool bar CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 7 W Currencies AUD BRL 9 lines From Date 01 01 2008 U A k To Dat 6117000 Change Pini Query Ripon Sos Al Filer Save Long Pram OI Fier Date Range 45 h Sell bw Update Ausreu 0 94286 7 d Dollars 0 9621 0 971 2 1 06061 1 03939 10291 8 vai 0 62637 06327 0 63903 1 59649 1 55053 1 56488 Srazi Real 2 Canada 1 Dalars z si i i Chins 0 14346 0 1479 0 15182 6 97084 676111 6 50127 Yuan Renminbi E turo Merater Cos 1 55916 1 5829 1 61456 0 54137 0 63175 061936 en mel Mersber es 1 55935 1 5431 1 599893 O 4129 0 63167 0 62542 e 8 veli 0 01216 0 0128 0 014344 82 2 3686 78 125 74 40476 rover 2 Fred Sures of A Dollars 0 9998 1 01495 10007 0 9992 i FEER Currencies Entry Currency Code USD Currency Alias USO Currency Name Dollars Country Name A 4217 Hu 4717 CAD 74 IN For Display Only ng trades United States of America V Favorite Fetch Delayed Spot Rate Failed Update N Yes Au
11. USD service Fee U o Amount due 380 00 Rts The customer owes us 369 89 USD but since the customer usually doesn t carry exact change let s assume that he she pays us 380 USD 1 Receive 2 380 USD 3 Press on the Keypad Register the cash received from the customer Account Received Pad Cur Rate Fee Debit Local Credit Local I Cash EUR 01 200 00 EUR 1 54121 61 65 369 89 Cash USD 01 380 00 USD 1 380 00 The amount we owe to the customer shown in blue Printable Remarks Sum 61 65 380 00 369 89 Private Remarks Off Balance C Must Report Reported Ref Renarter mr 00 00 00 Cancel Save Invoice Since the customer paid us more than the balance due now we owe the cusotmer 10 11 USD CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 44 Finalize the transaction Account Received Paid Rate Debit Local Credit Local Cash USD 01 380 00 Cash USD 01 10 11 USD 1 10 11 Customer cannot be edited when there are active registers To change the customer first delete all lines Printable Remarks Sum 61 65 380 00 380 00 Private Remarks Off Balance To settle this payment in cash simply press the key one more time This will pay off the remaining amount due in USD cash local currency Save the invoice Invoice INV10034 Flagged Transfer Date January 25 20 01 57 30 Third Party of
12. rat PA Exp SS z Amount before fees ooo Government OF Australi ete 0 00 0 00 USD B Edit Rates JAdd Line Open Till Open Till USD service Fe ij Edit Line Adjust Otys Close Till s Transfer Amount due Account Received Debit Local Credit dit Local W Cash USD 01 264 74 USD 1 264 74 Customer cannot be edited when there are active registers To change the customer first delete all lines Printable Remarks Sum 10 25 264 74 264 74 Private Remarks Off Balance v 5 5 ee You may now save the invoice by pressing the SAVE INVOICE key or by pressing the ENTER key on the keypad only CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 39 Selling Foreign Currency in Cash This lesson describes how to record a sell foreign currency transaction in Cash Selling Foreign Currency in cash is very similar to buying but normally takes an extra step In this example we demonstrate how to sell 200 EUR to John W Howard Open the Invoice module Be cous 11004 om me 1 u All monetary transactions should be done using the INVOICE module Glick the INVOICE module and then click on NEW Shortcut is CTRL N Add a new Invoice s Invoi 33 lines From Date January 1 20C E a pi Q A E To Date January 1 201 Delete Y hange Find Query Report Sort
13. 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 78 Enter in the amounts t Export Table Adjustments From Date 01 01 10 To Date 01 01 11 Apply Date Range Refresh Arrays Show All Cash Till Banks only Non Cash E Account Name System Balance Curr Counted Balance MarketRate Shorjover Loss Surpi Sum of shortjover 16 736 99 13 243 55 Adjusting Make sure Opening is selected and then manually enter in the cash amounts for the relevant currencies Glick on Apply Adjustments once you are finished CurrencyXchanger User Gopyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 79 Customer Self ClearVievv Currency Exchange Third Partyof OT Clear Form WeBuy Spot Wesel Pay Receive A800 ru inverse Yd TIT e IT em pe j Sn Bl 13 243 55 CAD i ik o Rate s CAD for each CAD Ve NA ID Inverse Rate gis CAD foreach CAD Exp 00 08 08 Amount before fees 13 243 55 CAD ClearView Currency Exchanj EI 00 je 0 00 CAD E Edit Rates Open Till CAD service Fee El 2 Adjust Otys Close Till AU 13 243 55 Hg sansim http www clearviewsys com Account Received Debit Local Credit Local Cash MXN 4 000 00 MXN 0 0811 324 40 Cash USD 6 900 00 USD 1 0264 7 082 16 Customer cannot be edited when there are active registers To change the customer first delete all lines Pri
14. 324 40 Cash USD 6 900 00 USD 1 0264 7 082 16 Opening Account 13 243 55 CAD 1 13 243 55 Customer cannot be edited when there are active registers To change the customer first delete all lines Printable Remarks Sum 0 00 13 243 55 13 243 55 Private Remarks je off Balance SE oba Click Save Invoice CurrencyXchanger User Gopyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 82 Short 8 Over This lesson describes how to account for being short or over in a cash till Create an internal transaction Invoice INV10048 Customer Self learView Currency Exchange Pay Receive Enter SELF into the customer field so the system knows this will be an internal transaction Click on Adjustment Li GJUM Pe CAPM Erur p tJ AWM O O ie ee a Third Party of EUR We Buy Spe spot wesel SELE ET Direct 0 9304 149 2 5496 j i Euro Pay Receive LS Lovasil G zim 039222 method ZS s 000 GULE O000JEUR mild http wwew clearviewsys com Rate 0 9304 Ke Ja AR ID Inverse Rate 1 0748065 KAJSI E NM Amount before fees CAD OI 0 00 E 0 00 CAD B Edit Rates JAdd Line Amount due CAD Del Line Account Received Fee Debit Local Credit Local ClearView Currency Exchanj Open Till Close Till CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide
15. 54 Create the template Sa Transfer Templates Entry Name of Template Monthly Phone Bill Description 778 689 4635 Currency Transfer Amount 125 CAD Transfer To Account Transfer From Account Enter in the name and description needed For this example the monthly phone bill is entered at 125 CAD Click in the Transfer From Account field CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 55 Select Account As you start typing the name of the account the list qets filtered A Enter account name Banks HSBC CAD down AU Ls Banks HSBC CAD Banks Cash CAD Cheque Payable CAD Payables Communications Equipment Equipment Debit Card Equipment Computer Equipment Equipment Expenses Rent Expenses OOOO O O Account Type Assets Code Select the Account to transfer from and click Pick CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada vvvvvv clearvievvsys com Guide 56 Transfer To Account Sa Transfer Templates Entry Name of Template Monthly Phone Bill Description 778 689 4635 Transfer Amount Currency S CD s Transfer To Account mn O O Click in the Transfer To Account field Transfer From Account CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 57 Expenses Salar
16. 655 80 155 80 6 Banks HSBCEUR EUR 4 200 00 4 200 00 EUR 6 258 00 7 Banks HSBC USD USD 26 500 00 26 500 00 USD 27 199 60 Subtotal Local not the market value Debit 44 207 60 Cash Date Range 00 00 00 to 02 22 2010 8 CashCAD CAD 15 496 83 943 01 4 653 00 4 653 00 14 533 82 CAD 15 496 83 963 01 9 Cash CAD 01 CAD 4 653 00 4 653 00 CAD 10 Cash USD USD 13 825 00 2 525 00 9 500 00 9 500 00 11 300 00 USD 13 977 53 2 683 96 11 CashUSD 01 USD 9 500 00 9 500 00 USD Subtotal Local not the market value Debit 25 827 39 Expenses Date Range 00 00 00 to 02 22 2010 Account Name Opening Bought Sold Transfer In Transfer Out Balance On Hand Debit Local Credit Local 12 Expenses Phone CAD 125 00 125 00 CAD 125 00 13 Short Or Over CAD 41 39 41 39 CAD 41 39 Subtotal Local not the market value Debit 83 51 Foreign Currencies Date Range 00 00 00 to 02 22 2010 Transfer In Transfer Out Balance On Hand Debit Local Credit Local 14 Cash AUD AUD 200 00 200 00 AUD 201 54 15 Cash EUR EUR 6 145 00 45 00 502 00 502 00 6 100 00 EUR 5 742 49 67 05 16 CashEUR O1 EUR 502 00 502 00 EUR 17 Cash GBP GBP 350 00 350 00 GBP 18 Cash GBP 01 GBP 350 00 350 00 GBP 19 Cash MXN MXN 8 000 00 6 080 00 6 080 00 8 000 00 MXN 635 84 20 Cash MXN OI MXN 6 080 00 6 080 00 MXN CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 17 Account Positions This lesson describes how to run an
17. Account Positions Report which shows the market rate of your inventory Select Reports CJ gt EJ tth Dimension File cait view Admin ntegrit support Help i EK ClearView Currency Exchange S Administrator Summarizer Daily Till Print Customer Dues CurrencyXchanger User Gopyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 18 Select a Date range Select Date Range From Dat 60700700 J BE 00 00 00 To Date 272272010 02 22 10 Keyboard Shortcuts T today s date Use and to subtract add 1 day Use and to subtract add 1 month Use and to subtract add 1 year Use Y R for beginning and end of year Use B E for beginning and end of month CurrencyXchanger User Gopyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Page Set up Settings Page Attributes Format for Samsung ML 2510 Series P Generic PostScript Printer Paper Size US Letter 21 59 by 27 94 cm Orientation Cancer Go Select Landscape and OK Preview or Print Printer Samsung ML 2510 Series Tir 4 v Presets Standard i o ED CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 20 ClearVievv Currency Exchange General Ledger and Subledger Account Positions Market Value Report Printed on 2 22 10 at 21 36 54 by Administrator
18. Ask to prim Wire n Auto print Invoice Receipt Ask to print Wire j EES lt 1 Enter in the workstation you wish to set up Click on This workstation button if it is the one you are using 2 Then select the printer you wish to use Now allocate this printer to the correct fields Lets make this printer our Receipt printer so 3 To enter this into the correct field simply click on the black line to the left of the empty field Setting up the printer for Receipt Printing Chem Preferences Entry Cent Name Tiran Behrouz s Mac min 1 As you can see the receipt printer field is now populated with the printer name Now do the same for the Page formats 2 Select the paper type and size from the drop down menu and then allocate that to the desired fields 3 In this example vve are allocating it to the receipt printer as vvell CurrencyXchanger User Gopyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 98 CS Client Preferences Entry Ghent Mame Tran terours Mec min Print Options Mise Settings Letter pej 100 eavolen rensigt format romer 1 invoice entry format 1 Now you can select your Invoice receipt format and check any boxes you wish from the list 2 In this example we will preview invoices after saving 3 When finished click on Apply 4 Then Save Changing a user preference Main Printer Cheque Primer Receipt Printer Now
19. Guide 47 Transfer from Transfer From Account Enter account name Cash USD Account Name Account Type Bank of America USD Cash USD Debit Card Account Type Assets Code When you tab to the next field pick the account that you wish to transfer from in this case Cash USD Transfer from Cash USD to Transfer Between Accounts 01 25 2010 Transfer Amount Currency 200 us Z i H Transfer From Account KJ TI Balance before 0 00 Balance after 200 00 Notes amp Remarks s you can see the system displays the balance before and the balance after the transfer CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 48 sA As you start typing the name of the E m ccount the list gets filtered down Enter account name banh Account Name Account Type Bank of America USD Banks Western Union Account Type Code fe When you tab or click on the Transfer To field you can pick from a list of accounts again In order to quickly find Bank of America USD from the list start typing a few letter e g bank from the account name to filter out the bank and select it from a much shorter list Select Bank of America USD from the list or simply Press Enter to select the top of the list CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 49 Transfer Between Accounts
20. Rate CAD for each CAD Inverse Rate CAD for each CAD Local Amt before fees 0 00 CAD bo 0 00 CAD 0 00 Local Amt after fees A Paid Account Received 1 Now the line has been added But we are still owed for this transaction 0 00 CAD U Flagged Date 10 19 2008 14 55 49 Third Party of o Mi al asootroc We Buy Spot Me Sell ul prej oo ER cao inverse U o 1 Main Phone 604 846 9531 Picture ID Exp Date 00 00 00 Till to Safe tJAdd Line Pay off ZJEdit Line o 5 U Del Line So lets say Jason pays for this with CAD cash and with the exact amount 2 Simply click Add Line and Save or enter on your keyboard to finish off the transaction Invoice INV10023 Customer ID CUS20010 Jason Meachin Cur Rate Fee Debit Local Credit Local 14 55 49 Customer cannot be edited A en oe Local Amt before fees 0 00 CAD Cash CAD 01 1 082 73 Printable Remarks Method Cash M O Amount 0 00 cAD mitfi Exchange Rate CAD for each CAD Inverse Rate CAD for each CAD Adjust Otys U Flagged Date 10 19 2008 E Third Party of NIS FH o ES 1 nim mou ve Buy Spot Wesel Diet tC Canada Dollars CAD Inverse L Main Phone 604 846 9531 Picture ID Exp Date 00 00 00 1 082 73 Sum 0 00 1 082 73 1 082 73 Priva
21. User Name Elizabesh Password tras Giese Enter in their Password and click on Login If you miss the password 3 times a reminder will be shown as hint if you cannot remember your password you have to ask the administrator to reset it Signed in User You will now see the User name has been changed on your main window CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 101 Common Problems CurrencyXchanger User Gopyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 102 Hovv to Restart 4D Server CurrencyXchanger by Clear View Systems Ltd The software that runs the Foreign Exchange operation runs on a database server called 4D Server 4D Server must be running at all times to ensure the front desk clerks can use the system e 4D Server is a Database Server e 4D Server is running on the Server Computer back room e 4D Server must be running at all times All data is kept on the server or on a location specified in the Backup Preference of 4D Server e All backups are done on the server e If the Server is not running the 4D Cients cannot run e Unless you really have to do not quit 4D Server Before quiting 4D Server warn users to save their data and exit the 4D Client e If 4D Server is not running 4D Client will send an error 10002 Database cannot be used Open 4D Server Administrator 4DClient exe Netscan
22. VVestern Union A Please Select An Account Pick an account by name Banks HSBC CAD Banks Banks Expense Bank Fees Expenses Account Type Assets Code New Account 1 Type in the account you want to pay the rent from 2 In this case we will choose the CAD Bank account so select this 3 Glick Pick CurrencyXchanger User Gopyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 73 Pay from an Account Transaction ACC100033 Invoice Number INV10023 Register ID Pay to Clear View Systems Ltd Date 10 20 2008 AccountiD O Amount 2 500 00 JCAL Balance before 1 585 13 CAD Balance after 4 085 13 CAD O Exchange Rate 1 CAD CAD Inverse Rate 31 CAD CAD Spot Rate 1 Je Before Fees 2 500 00 CAD Commission 0 00 0 00 CAD O Flat Fee 0 CAD Total Fees 0 CAD Local Amount 2 500 00 CAD 1 Enter in the amount of rent being paid 2 Click Save Invoice INV10023 U Flagged Date 10 20 2008 19 02 31 Customer ID Self Clear View Systems Ltd Third Partyof Customer cannot be edited n SE bi g o HEE al Ei mmm E O Receive Pay Received lt f o c i moe We Buy Spot Wesel Canad i E Method Account clas i Amount 0 00 CAD i H Main Phone Exchange Rate 1 CAD foreach CAD Inverse Rate
23. done through the invoice Click on the Invoice module New Invoice Invoices J o Delete 14 AAN D 7 lines From Date January 1 20C i To Date January 1 201 hange be Po E All I Save a Filter Date Range ee Remar Jr Fr li en on ticm 1990 1Nn Click New button or press CTRL N Transfer sdin am Pun n Debit Local Click the Transfer button in the invoice or press CTRL T CurrencyXchanger User Gopyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 46 Transfer Between Accounts 01 25 2010 Transfer Amount Currency 0 Qo SEMI Transfer From Account Transfer To Account Balance before 0 00 Balance before 0 00 Balance after 0 00 Balance after Notes amp Remarks Once you click the Transfer button a dialog box appears where you should enter the transfer amount currency and pick the accounts that you wish to transfer between Amount to Transfer Transfer Between Accounts 01 25 2010 Transfer Amount o Cu M HE Transfer From Account Transfer To Account In the Transfer Amount field enter the amount you wish to transfer and then pick the currency In this example we entered 200 USD You can use the TAB key to navtigate from one field to the next Currency CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com
24. month Use and to subtract add 1 year Use Y R for beginning and end of year Use B E for beginning and end of month CurrencyXchanger User Gopyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Page Set up Settings Page Attributes Format for Samsung ML 2510 Series P Generic PostScript Printer Paper Size US Letter 21 59 by 27 94 cm Cancer Go Select Landscape and OK Preview or Print Printer Samsung ML 2510 Series Tir 4 by Presets Standard i B CurrencyXchanger User Gopyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 16 ClearVievv Currency Exchange Ledger and Subledger Account Balances Report Printed on 2 22 10 at 21 34 48 by Administrator Adjustment Date Range 00 00 00 to 02 22 2010 Transfer In Debit Local Credit Local 4139 41 476 80 31 937 13 Balance On Hand 41 635 41 CAD 31 937 13 CAD Transfer Out 41 676 80 31 937 13 1 Adjustments CAD 2 Opening Account CAD Subtotal Local not the market value Debit 73 572 54 Banks Date Range 00 00 00 to 02 22 2010 Account Name Opening Bought Sold Transfer In Transfer Out Balance On Hand Debit Local Credit Local 3 Banks HSBC CAD CAD 5 625 00 625 00 5 000 00 CAD 5 625 00 625 00 4 Banks Western Union CAD 3 250 00 3 250 00 CAD 3 250 00 5 Debit Card CAD 2 655 80 155 80 2 500 00 CAD 2
25. on QOJA 2061 Shortcut 2 Altour Intranet Double click 4D Server exe shortcut A shortcut to 4D Server is usually placed on the desktop during the initial installations If you cannot find it on the desktop look for the original file inside the C Program Files 4D_Programs 4D Server CurrencyXchanger User Gopyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 103 The location of the database structure files Check the Structure File Force the update of the local resources t Data file DataFiles Altour_PaloAlto 4DD CurrencyXchanger The location of the data files 2 Restore Database V Backup file C CurrencyXChanger Altour_PaloAlto 0006 4BK The Location of the Backup files w Cam D This product is licensed to Tiran Behrouz Clear View Systems Inc Once you open 4D Server you should be presented with a dialog box similar to above Click the Open Interpreted button 2 or just double click CurrencyXchanger 1 CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 104 AD Server Monitor Window File Edit Process Data Web Server Help 4D SAS 1985 2009 CurrencyXchanger 4DB Connected User s 0 P C CurrencyXChanger DataFiles Altour_PaloAlto 4DD Processes Running 3 C CurrencyXChanger Altour_PaloAlto 0006 48K This product is licensed to Tiran Behrouz Clear View Systems Inc When 4D
26. save the settings CurrencyXchanger User Gopyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 96 Setting Up Client Preferences When GurrencyXchanger is running on multiple computers it is said to be running in a Client Server environment The Server is the main computer that stores all the data The Clients are the workstations that execute the program Each computer must have a Client Profile where the administrator defined specific settings of that computer Changing the Client Preferences About this version Backup Now Backup Preferences Backup Log Restore Export Data import Data ver Frejerence Client Preferences e Switch Current User S L l ij Des an xy User OSU v Custom Menus OH Go to File on your tool bar and select Client Preferences from the drop down menu Creating a new profile for the computer Workstation Name Main Printer Cheque Primer Receipt Printer Click on New in the tool bar CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 97 Client Preference Form Ps i Client Preferences Entry Client Nama Tran Behrour s Mac min ATO pin Options Misc senas je Lawncher Style Defash Browser Cheque format Normal Cheque 4tub M 0 Preview invoice after save j Ask to prim chegue _ Open new Invoice after save
27. your preferences have been set If at any point you need to change these just select the Workstation name and then click on Change in the tool bar Make your changes and then click Save CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 99 Switching the current user This section describes how to sign in as a different user without restarting the application About this version Backup Now Backup Preferences Backup Log Restore Export Data import Data Server Preferences RB Client Preferences amp _ meray Switch Current User S L l 1 Des an SE Y User OKU v Custom Menus O Go to File on your tool bar and select Switch Current User from the drop down menu You can also use the CTRL L shortcut on Windows CMD L on Mac You may also click on the name of the current signed in user to switch Signing in as a non administrator user All users besides the administrator should select the User option to sign in Select User and leave the Password blank then click on Connect CurrencyXchanger User Gopyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 100 Selecting the user User Authentication Choose the user from the drop down menu You can also enter the first letter of the name of the user to quickly select it from the list vvithout clicking on it Authenticating with password
28. 0 General Ledger Accounts Entry Reserved Dy veshet Ledger Accoum Name Type of Account gt 1 Enter in your new Ledger account name eg Eguipment or Other Revenues 2 Type of account will be Asset Liability Expense Eguity or Revenue In this example if we add Eguipment as our Ledger account then this will be an Asset type of account Adding Sub Ledger Accounts General Ledger Accounts Entry Reserved By System Ledger Account Name Type of Account Assets Description cp Computer cquipmern Ledger Code v Normaly has a detit balance eu Cash Bask Socks repens Sub Ledger Comguter Equement Cornurecations Equipment Equement Compuler Equamen Equiement Commusicapens Equipment CAD CAD CAD 1 Now we need to enter in the Sub Ledger Accounts 2 Simply click on the Add Rows button 3 Enter in your Sub Ledger Accounts row by row 4 When finished click Save and you will be brought back to the main menu CurrencyXchanger User Gopyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 24 ounts Vines paa pa From Date 0101 2008 amp b OS a 8 6 S To Dane 0101 2009 p Pare WW T Mer Date Range gi 2 E Asserts Now back in the General Ledger Accounts main menu changes can be made to other accounts if needed For example when the software is first used the 6 main accounts are automatically generated but not the sub ledger accounts
29. 01 25 2010 Transfer Amount Currency 200 so E H Transfer From Account Transfer To Account Cash USD Bank of America USD Balance before 38 259 28 Balance after 38 059 28 Notes amp Remarks You can change the direction of the transfer anytime Make sure the direction of the transfer is correct You can confirm that by looking at the balance before after of each account The above transfer will reduce Cash USD balance by 200 and increase the Bank of America CAD account by 200 If you need to change the direction of the transfer you may click on the blue button in the middle of the fields CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 50 Invoice INV10035 PAPER RERE R S EE RERE RERE SEES SEES SEES SEES RERE EEERERRE KAKAO RE Customer self The Travel Authority i Flag Date January 25 20 04 46 11 Thit USD SN We By C To o Direct N Transfer Invoices have the Transfer Yaroo rancs inverse I checkbox clicked K Clear Form PA Received Method cash O 200 00JEUR http 2 Rate 1 37494 KS O ea a ID Inverse Rate 0 7273044 RUSE U Exp anvansac The Travel Authority SS JAdd Line Amount before fees USD s 00 ka 0 00 USD B Edit Rates USD service Fee D M Edit Line Adjust Otys Close Till Amount due PZ usp Gj Del Line Account Received Paid Cur Rate Debit Local
30. 1 CAD for each CAD http www clearviewsys com Local Amt before fees 0 00 CAD Picture ID Fee Structure v Exp Date 00 00 00 O Commission 0 00 0 00 CAD Adjust Qtys O ao senceres 00 Local Amt after fees 0 00 CAD 00 I Del Line Account Received Cur Rate Debit Local Credit Local Open Till 1 The row has been added But now the invoice needs to be balanced 2 Type in Received and Account as shown above 3 Click Add Line CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 74 sA Please Select An Account CAC Pick an account by name Expenses Rent Account Name Account Type Expense Bank Fees Expenses Expenses Rent Expenses Expenses Salaries amp Wages M Expenses Expenses Salaries Wages Account Type Expenses Code New Account 1 Enter the Account from where the rent was received 2 In this case Expenses Rent select 3 Click Pick Receive in an account Transaction ACC100032 Invoice Number INV10023 Register ID Pay to Clear View Systems Ltd Date 10 20 2008 AccountiD O Amount 2 500 00 CAD Balance before 10 000 00 CAD Balance after 12 500 00 CAD O Exchange Rate 1 CAD CAD Inverse Rate 1 CAD CAD d Spot Rate 1 Jep Before Fees 2 500 00 CAD O Commission 0 00 0 00 CAD O FlatFee QI CAD Total Fe
31. 1163000 Account Received Paid SS ClearView Currency Exchanj Add Line Open Till ZJEdit Line Adjust Qtys Close Till Debit Local Credit Local Expenses Phone 125 00 CAD 1 125 00 Customer cannot be edited when there are active registers To change the customer first delete all lines Printable Remarks Sum 0 00 125 00 125 00 Private Remarks Off Balance View More Dea Cancel Save Invoice CurrencyXchanger User Gopyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 60 Creating Invoices older version Open the Invoice Module i Accounts Click on the Invoice icon Create a new invoice From Date 01 01 2 z a A B EES E R To Date 01 01 2 hange Find Query Report Sort All Filter Save A Na e Invoices INV10022 9 8 08 Clear View Systems Ltd 1 585 13 CAD 1 585 13 CAD lt as PS sa ani it nana MMO iama AM m Pa n m m m hal Click on New on the tool 7 CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 61 Flagged Date 10 19 2008 14 51 42 ER Third Party of NIS o ESO E mi P R EZEZ OT Main Phone Se Picture ID Exp Date 00 00 00 Account Received i I Rate Local Local Printable Remarks TY Sum 0 00 Private Remarks I of BE Eee Gm sem
32. 5 18 5 337 26 10211286 1 0152937 5 337 26 5131 28 20597 2 50 Notes Avg Buy Rate is calculated based on historic purchase price and is based on the left Sum of Negative Sum of Positive over inventory Everytime all inventory is sold the avg buy rate gets reset Inventory Inventory Break even rate for a currency with positive inventory is the lowest price which the currency can be sold without loss but compromising all the past profits for the currency For negative Inventory the break even rate is the highest price that can be pald without losing money but compromising all previous profits made on the currency Cost oe Gross Profit Bares Fees Net Profit from CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 13 Account Balances This lesson describes how to run an Account Balance Report Select Reports CJ gt EJ tth Dimension File cait view Admin ntegrit support Help i EK ClearView Currency Exchange SE Administrator Summarizer Single Account Details Daily Till Print Customer Dues CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 14 Select a Date range Select Date Range From Dat 60700700 J BE 00 00 00 To Date 272272010 02 22 10 Keyboard Shortcuts T today s date Use and to subtract add 1 day Use and to subtract add 1
33. 8 Cash GBP 01 GBP 1 652 19 Cash MXN 8 000 00 8 000 00 MXN 0 0811 648 80 20 Cash MXN 01 MXN 0 0811 CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 21 Ledger 8 Subledger CurrencyXchanger User Gopyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 22 Click on the Ledger icon to open i gt i General Ledger Account General Ledger Accounts Cash Assets 166 174 64 Foreign Currencies Assets 196 599 29 Banks Assets 5 592 79 Receivables Assets 1 587 38 Payables Uabilmes Expenses Expenses 10 012 95 Today s Show All Select At Flagged Fiag Ali al Grand Total 379 967 05 When first setting up your company with the software these 6 General Ledger Accounts will automatically be generated You will need to add the other accounts relevant to your business Start by clicking on New on the tool bar to create a new account CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 23 af 2 2 amp a a Gje s 8 5 haga Find Query Repon Ser A Fiter Save Loni Pan Account Type Debit local Credit local Balance local 499 12 11 123 93 6576 28 519 62 16 714 95 Today 6 lines From Dem 010120068 Te Dum 010102006 Filter Date Range 165 675 52 185 475 36 983 49 1 587 38 519 62 10 012 95 361 244 1
34. 83 Select filters Adjustments From Date JUNE RE To Date 01 01 11 oe Apply Date Range Name Curr Countec Ba ance Market Kate Short ae 41 516 B CAD V aneo T 7 1 7 O E O PE Banks HSBC EUR 1 420000AR 420000 aaa IT Banks HSBC USD 6500000 2650000 1 0264 1 Banks Western Union I 3d0000CAD 3100004 asao AD ss S o Gasa o oo O o S cas CAD 58369904 seo O O S o acao ooo oo qesja Cash nv CONS O o S S o asewo e O o os S Gasne 0 6d0000AR aooo 4 Gase RR Cash Cor elsa Opening Sum of short over 0 00 0 00 O Closing 6 Adjusting Apply Adjustments fs Depending on which adjustment you are doing you will need to select your filters So for this example select Cash Till t Export Table Refresh Select a cash register Which cash register to adjust Ca EXD Type in the cash register you wish to balance and click OK CurrencyXchanger User Gopyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 84 System Balance Curr Counted Balance Short Over Loss Surpl 200 00 AUD 200 00 Eash CAD E e 83882 1 BEN NY Gase OO ooon 5600001490000 745 0 cah ceP BS Gash xo kg O o TT asss oo Y YO Gsm Oo ooon 420000 0081 50000 30819 Cash s kK I SKO f PRO 718 48 gt Sum of shortjover 3 600 00 334 70 w ian r fe Make sure Opening is se
35. 94286 188 57 Cash AUD 01 Cash EUR 01 500 00 EUR 1 55916 779 58 Cash CAD 01 120 00 1 120 00 Cash CAD 01 Printable Remarks 1 088 15 1 a 15 Private Remarks Do Off Balance due rene O cane O To finish this transaction off simply press enter on your keyboard or click Add Line and Save 1 As shown above the invoice is now balanced 2 Click Save Paying Rent lines From Date 01 01 2008 E E To Date 01 01 2009 Report Sort All Filter Save A or p ha Click on New on the tool bar to create a new invoice CurrencyXchanger User Gopyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 72 Invoice INV10023 Customer ID Self Clear View Systems Ltd B S D C oo 0 00 CAD z co 1 CAD for each CAD 1 CAD for each CAD Local Amt before fees 0 00 CAD Local Amt after fees 0 00 CAD F Add Line U Flagged Date 10 19 2008 17 44 03 Third Party of ME o Mi al E yanooi run We Buy Spot Wesel jE E Sl Direct S 1 Dollars CAD Inverse ll Main Phone http www clearviewsys com Picture ID Exp Date 00 00 00 Open Till 1 Type in Self in the customer ID field This should be done for all internal transactions 2 Type in Paid and Account into the appropriate fields 3 Click Add Line Banks Debit Banks HSBC CAD Banks
36. BC Canada www clearviewsys com Guide 36 Click on the match Search For Customer O ooos 1 Customer ID Full Name of Customer CUS20006 John W Howard 2 4 e if Picture ID and other information about the customer ee appears First Name John Last Name W Howard Job Title Prime Minister Of Australia Home Phone di scl osed Work Phone Fax Cell Phone Address 555 Howard Johnson Dr Angeles 334234 PR United States Confidential Notes Email Has Internet Access On Hold Suspicious Customer You can search for a customer name by entering part of his her full name The system will filter all possible matches and present a list of matches Once you highlight a record from the list additional information about that customer will display below the listbox If a match is not found click on New Customer to add the customer into the system CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 37 Clear Form Ole Received Method ve ge OD Gi o Pay off o Rate 4 1 37494 Bisa un Inverse Rate 07273 cur for each usp Amount before fees 274 99 HIK Commission 5 25 USD Edit Rates USD Service Fee 2 00 El TN O Olea 74 The system usually defaults to a BUY transaction therefore if you are buying you don t have to do anything You can always press R for Receiving or B for Buying The concept o
37. CurrencyXchanger User Guide Clear View Systems Ltd Currencies Module 1 1 Adding amp Modifying a New Currency Reports 2 1 Profit amp Loss 2 2 Account Balances 2 3 Account Positions Ledger amp Subledger 3 1 Creating General Ledger Accounts 3 2 Creating Sub Ledger Accounts 3 3 Tool Bar Customers Module 4 1 Adding Changing and Searching for a customer Invoicing Recording Transactions 5 1 Buying Foreign Currency Cash 5 2 Selling Foreign Currency in Cash 5 3 Transfers between accounts 5 4 Transfer Template 5 5 Creating Invoices older version 5 6 Entering Opening Balances 5 Short amp Over Administrative Setups 10 14 18 23 26 28 30 35 40 46 52 61 77 83 6 1 6 2 6 3 6 4 Changing the Administrator Password Setting Up Users and Privileges Setting Up Client Preferences Switching the current user Common Problems 7 1 7 2 How to Restart 4D Server 4D Client Error 10002 90 92 97 100 103 106 Currencies Module CurrencyXchanger User Gopyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 4 Adding 8 Modifying a New Currency This lesson shows how to define a new currency for the system As currencies are defined the buy and sell rates should be defined by the user Buy and Sell rates may be linked to the currency market rate also known as the spot rate Margins may be defined in terms of percentage or fixed point
38. D _ For Display Only mo trades Currency Nart Doles United States of America favoni Automatically update the Market Rate V Yes Yratoct n f Commission Policy Yew Policies Advanced Policies 1 Check the Favourite box if this will be a popular currency Faik 2 Then click the Fetch Spot Rate button to fetch the spot rate from the internet The source of the rate is not yahoo The provider claims to use multiple sources to provide the rate free of charge to us CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 6 Defining the Spreads Margins from spot rate Commission Pose View Policies Advanced Policies Do you Buy aed Sell this currency in cash V Tradable In CASH Do you BUY coins for this currency SY Lows Do you SELL coins for this currency SELL Coins Do you swe cheques for this currency Accept Cheque es nota Buy inverse Sport inverse How Many Digits for decimals acceptable 2 Apply 1 1 blb Cancel Save 1 Now the spot rate is showing at the bottom with the buy and sell rates These rates can be set as a percentage or a fixed point 2 Simply enter in the desired percentage or 3 enter in the desired offset 4 The new buy rate is calculated and o The new sell rate is calculated as shown When you are done click Save List of Currencies ann Currencies Last ae Aines a me
39. RI ZIE TEZE TI ET ETI E ZEZE TI DRITE ET DRAKA DLA ZE DELE RKK ER LE ELLE LE LIN Customer Self ClearView Currency Exchange oO ln WeBuy Spot Wesel Direct 0 9304 1 49 2 5496 LIM Received om Inverse 1 07481 0 67114 0 39222 Method j SER p Amount http www clearwiewsys com o Rate 0 9304 KENI Inverse Rate 1 0748065 for each CAD Amount before fees I 0 00 0 00 CAD E Edit Rates Amount due HKD CAD Account Received Paid ID Exp 88 89 88 SS ClearView Currency Exchanj a Open Till Close Till JAdd Line ZJEdit Line U Del Line s Transfe Click onTransfer in the invoice or press CTRL T Creating a Template Transfer Between Accounts 02 22 2010 Transfer Amount Currency oc Ee Transfer From Account Transfer To Account m Balance before 0 00 Balance before 0 00 Balance after 0 00 Balance after 0 00 Notes amp Remarks Cancel Transfer Click Pick from Template CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 53 Transfer Template ID Description O Monthly Rent Transfer Amount Currency Transfer From Accou Transfer To Accou a CD M As this is a new template it will not appear in the template list Click on New Template CurrencyXchanger User Gopyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide
40. Select the Sub Ledger account you need to edit and then click on Change on the tool bar Make the changes needed and then click Save 2 Click Find on the tool bar and enter in the account name or partial account name you are searching for Click Search 3 Select a few accounts you need to filter this can be done by holding down control on your PC or Command on you Mac and then click Filter on the tool bar CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 28 Customers Module CurrencyXchanger User Gopyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 29 Adding Changing and Searching for a customer This lesson shows how to create a new customer profile Adding a New Customer Click and open the Customer Module a Customers lines e From Dem 01610986 si Q A E a p Tii So 01012006 Find Query Repon Sot AR Mime Seve Load Pan Farr Date Range Customer Name Main Phone City Customer Since mo Nesbitt Buras 604 259 7600 Vancouver 06 16 2008 thrabeth Herny 07 06 2008 jessica Smh 604 839 1569 Otulano 06 18 2008 000 Walk in Customer 072912000 Click on New on the tool bar CurrencyXchanger User Gopyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 30 Fill in the Profile Info Customers Entry 03520010 sj a eee City Province State Ocutomer ts a Com
41. Server is running it displays a server monitor page like the snapshot above 4D Server shows the number of connected computers client computers and active processes along with the percentage ratio each project is taking Now 4D Clients should be able to connect to the server CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 105 4D Client Error 10002 You try to open 4D Glient as usual but you get the error 10002 This is one of the most common problems vvith 4D Client This error occurs when 4D Server is not running Error ff 10002 When you see this error it means that 4D client cannot connect to 4D Server Make Sure 4D Server is running For more information on how to restart 4D Server refer to the next section Restarting 4D Server CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 106 Run 4D Client again 4 Connection to 4D Server vvelcome to 4th Dimension 2004 a Recent TCP IP Custom Servers Cancel Once you are sure that 4D Server is running run 4D Client once again Click on the middle tab TCP IP and wait for a few second CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 107 Wait till CurrencyXchanger appears Welcome to 4th Dimension 2004 Recent TCP IP Custom Servers AN ORESTES TIRANBEHROUBBB2
42. So take the account Banks and create the sub ledger accounts as follows 1 Select Banks and then click on Change on the tool bar General Ledger Accounts Entry X Reserved By system Ledger eci Name fj OT Type of Accownt Assets Description Back accounts t e pareat at tonit for all your ban s Ledger Code v Normally has a deb balance ex Cash ark Stock opere Swb Ledger Currency Banku liS L CAD CAD Banku CAD uso Banku its t tUR ruk Banks Western Usion CAD Banks Debe CAD 1 Simply click Add Rows and enter in your bank accounts 2 Remembering to pay attention to the currency field as it is important to clarify the different currencies for your different accounts you may have When finished click Save CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 25 Another way to create Sub Ledger Accounts is as follows Glick on the Accounts icon Cash Ri 01 Today s Show All Select An Fagged arug Only LC ony gt 0 AJE Old Reconcile Accounts Table 1 585 13 1 585 13 CAO tim uso 4 991 15 4 991 15 LAD AUD 4 500 00 1 500 00 30 000 00 AUD ari ari m The main menu shows all Sub Ledger accounts already created To add a new account click on New on the tool bar CurrencyXchanger User Gopyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 26 Subledger Account
43. Sum 0 00 1 082 73 1 082 73 Printable Remarks a ea Off Balance due n O Transfer Cancel Cave invoice 1 Now the transaction is balanced 2 Click Save Multiple Currencies Payment Invoice INV10023 U Flagged Date 10 19 2008 15 15 11 Customer ID CUS20010 Jason Meachin IF Customer cannot be edited ReceivejPay Received ya S Method Cash O Amount 200 00 AUD cc Yao mance We Buy Spot WeSell Direct 0 94286 0 9621 0 97172 Inverse 1 06061 1 03939 1 0291 Main Phone 604 846 9531 O Exchange Rate 0 94286 CAD for 1 0606028 AUD for each CAD 188 57 CAD Picture ID Exp Date 00 00 00 Adjust Qtys Open Till HJAdd Line ye ZJEdit Line U Del Line Account Received Cu Rate Debit Local Credit Local Another example of method of payment would be multiple currencies Lets say we have sold Jason his 1000 USD and now he would like to pay us in multiple currencies He first of all has 200 AUD CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 68 1 Enter in Received and Cash as above 2 Enter the amount 3 Enter in the currency 4 Click Add Line or simply enter on your keyboard Off Balance to receive from customer Invoice INV10023 O Flagged Date 1071972008 15 15 11 Customer ID CUS20010 Jason Meachin da Pal Third Party of Customer ca
44. a www clearviewsys com Guide 10 Account Positions Report Single Account Details Daily Till Print Customer Dues Select a Date range Select Date Range From Dat 60700700 J BE 00 00 00 To Date 272272010 02 22 10 Keyboard Shortcuts T today s date Use and to subtract add 1 day Use and to subtract add 1 month Use and to subtract add 1 year Use Y R for beginning and end of year Use B E for beginning and end of month CurrencyXchanger User Gopyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Page Set up Settings Page Attributes Format for Samsung ML 2510 Series P Generic PostScript Printer Paper Size US Letter 21 59 by 27 94 cm Cancer Go Select Landscape and OK Preview or Print Printer Samsung ML 2510 Series Tir 4 by Presets Standard i B CurrencyXchanger User Gopyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 12 Search PDF for text Currency Exchange Currency Holdings Report Report Printed on 2 22 10 at 21 23 39 by Administrator For the period 00 00 00 to 62 22 10 Opening Total Bought Total Sold Leftover Cost of Revenues gj che Buy Break Even Net Sales Cost of Profit Fees Profit Balance Oty Qty Qty Purchase from Sales Rate Local Goods Sold before fees Received for currency R OJ men 4 av ROCO NN RT ROC NN C as 2
45. arviewsys com Rate 0 9304 dada AR ID Inverse Rate 1 0748065 KAJSI E NM Amount before O 0 00 ONI 0 004 0 00 CAD B Edit Rates JAdd Line Amount due CAD Del Line Account Received Fee Debit Local Credit Local ClearView Currency Exchanj Open Till Close Till CurrencyXchanger User Gopyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 77 Select filters Adjustments From Date JUNE RE To Date 01 01 11 oe Apply Date Range Name Curr Countec Ba ance Market Kate Short ae 41 516 B CAD V aneo T 7 1 7 O E O PE Banks HSBC EUR 1 420000AR 420000 aaa IT Banks HSBC USD 6500000 2650000 1 0264 1 Banks Western Union I 3d0000CAD 3100004 asao AD ss S o Gasa o oo O o S cas CAD 58369904 seo O O S o acao ooo oo qesja Cash nv CONS O o S S o asewo e O o os S Gasne 0 6d0000AR aooo 4 Gase RR Cash Cor elsa Opening Sum of short over 0 00 0 00 O Closing 6 Adjusting Apply Adjustments fs Depending on which adjustment you are doing you will need to select your filters So for this example entering Opening balances select Cash Till t Export Table Refresh Select a cash register Which cash register to adjust Ca ED Type in the cash register you wish to enter in your opening balances and click OK CurrencyXchanger User Gopyright
46. e di scl osed Work Phone Fax Cell Phone Address 555 Howard Johnson Dr Angeles 334234 PR United States Confidential Notes Email Has Internet Access On Hold Suspicious Customer You can search for a customer name by entering part of his her full name The system will filter all possible matches and present a list of matches Once you highlight a record from the list additional information about that customer will display below the listbox If a match is not found click on New Customer to add the customer into the system CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 42 Sell 200 EUR Invoice INV10034 Flagged Transfer Date January 25 20 01 57 30 Clear Form l Pay Receive Method Amount 4m e ae 5 Rate a 1 54121 E et 1NPAAS TIPR inverse Rate 0 6488408 Ba EU m 10 10 20 fever e irance Amount before fees 308 248 i Rewvernment Of Australis lt Commission 61 64 USD Edit Rates tlAdd Adjustment Open Till USD service rl 61 65 INN EE EE T ol Ba The system usually defaults to a BUY transaction therefore if you are you are selling you should press S for Sell or P for Pay The concept of selling a foreign currency is equivalent to paying the customer with that currency 1 Press S in this field Press the TAB key to go to the next field You can use the Shift TAB key for go the previous fi
47. eld 2 Enter the amount that you are selling to the customer 3 Select the currency that you are selling 4 The rate will be populated automatically Unless you have a reason to change the rate leave it as it is and TAB out of it 5 You can enter the commission or flat charge 6 The amount that you the customer owes you is shown in blue in the Amount Due You have to receive that amount from the customer Register the transaction Account Received e Debit Local Credit Local I mm L vvLvLvvv OOOO OOO mmYy mm m m m m Amount to be received from customer is shown in red Customer cannot be edited when there are active registers To change the customer first delete all lines Printable Remarks Sum 61 65 369 89 Private Remarks C Off Balance 369 89 Press the key on the keypad right hand of the keyboard to register the line You can also use the key Add Line to come to the same result CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 43 Methoc Amount SS S M Pay off off o Rate gt USD for each USD inverse Rate USD foreach USD Amount before fees 380 00 HD o ii 00 0 00 USD Edit Rates
48. ently C Mo G Click YES i Your password has been changed successfully Now your new password has been set up for the next time you log in as the Administrator Make sure you remember the password cause no one else can retreive that for you CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 91 Setting Up Users and Privileges One of the jobs of an administrator is to setup the users accounts Each user may have a different set of privileges depending on his or her role in the office For example an accountant may need to setup accounts check the balance of accounts print profit reports and enter transactions Whereas a front desk clerk may not need to access the Adding new users and assigning privleges Edit View NGUL Reports Integrity Support Help Change Administrator Password 4th Dimension File o he Travel Authority SE Designer E Find Summarizer ee a Customize Printed receipt Customize Cheque format Customize Envelope format Setup Users amp Privileges Define Fee Structures Define Rule based Fee Structure Merge two customers Edit Currency Rates Make sure you are logged in as the Administrator Go to Admin on your tool bar and select Setup Users amp privileges from the drop down menu Adding a new User Cs a Users Entry 1 lines E 8 0 Gja Q 4 B E 6 Import Export Deletel New a
49. es 0 CAD 6 Local Amount 2 500 00 CAD K Click Save CurrencyXchanger User Gopyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 75 Invoice INV10023 O Flagged Date 1072072008 19 02 31 dakord Self Clear View Systems ltd lg Customer cannot be edited Third Party of PT KISH o ME a Canada E Dollars CAD Main Phone http www clearviewsys com Picture ID Exp Date 00 00 00 Coos FJAdd Line Payoff ZJEdit Line Line Account Received i Rate _ Debit Local Local Credit Local Banks HSBC CAD A OOOO oO Printable Remarks Sum 0 00 Private Remarks Off Balance due O Transfer View More Lines 1 Both rows are added and the invoice is balanced 2 Click Save CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 76 Entering Opening Balances This lesson describes how to enter in Opening balances in the cash registers Create an internal transaction Invoice INV10048 Customer Self learView Currency Exchange Pay Receive Enter SELF into the customer field so the system knows this will be an internal transaction Click on Adjustment j 5 GJUM I I Se errr ar we pr g ew le F SM Tew Third Party of Clear Form MAMI JIM Received YAHOO gt as E 000 SU O00JEUR ri r E http www cle
50. f Receiving a foreign currency is equivalent to buying that currency 1 Press R or leave as it is Press the TAB key to go to the next field You can use the Shift TAB key for go the previous field 2 Enter the amount that you are buying from the customer 3 Select the currency that you are buying 4 The rate will be populated automatically Unless you have a reason to change the rate leave it as it is and TAB out of it 5 You can enter the commission or flat charge 6 The amount that you owe to the customer shown in yellow is after all deductions 3 commission and 2 00 service fee Register the transaction Account Received Debit Local Credit Local Press the key on the keypad right hand of the keyboard to register the line You can also use the key Add Line to come to the same result CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 38 Complete the transaction Cost of Purchase in USD Account Received Debit Local Credit Local Cash USD 01 264 74 USD 1 i Pay off amount in USD If you want to pay the due amount in cash you should simply press the key again That will pay off the due balance in cash Save the Invoice Invoice INV10034 Flagged Transfer Date January 17 20 23 23 46 Third Party of Clear Form Pay Receive Method gt Amount e ID 1234SA7IPR Inverse Rate NI usd for each usp bar
51. gister ID Pay to ClearView Currency Exchange Date 02 22 2010 AccountiD Bank info 1 O Amount 334 70 O Memo Printable on the Invoice Before Fees 334 70 1 Commission 0 00 D FAatFee a Local Amount 334 70 CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 87 Save the Invoice invoice INV10054 11 11 1111 one _ Flagged Transfer Date 02 22 10 21 11 18 Customer Self ClearVievv Currency Exchange i Third Partyof 1 Clear Form Pay Receive Yato LESS Cash f Pick an account Amount S T E K o Rate 1 CAD foreach CAD dny E ID Inverse Rate CAD for each CAD o a Amount before fees OX CAD Eu ae ch ic Commission 0 00 9 00 CAD Edit Rates Add Line Open Till http www clearviewsys com CAD Service Fee ee E Z Edit Line Adjust Otys Close Till Amount due EX cap Del Line Account Received i Debit Local Credit Local Cash MXN 3 800 00 MXN 0 0811 Cash USD 700 00 USD 1 0264 718 48 Short Or Over 334 70 CAD 1 334 70 Customer cannot be edited when there are active registers To change the customer first delete all lines Printable Remarks Sum 0 00 1 053 18 1 053 18 Private Remarks C Off Balance 86 86 88 View More Details More View More Details Cancel CurrencyXchanger User Copyright 2003 2010 Clear View Sy
52. ies A Wages Salaries amp Wages Account Type Expenses Code New Account Select the Account and click on Pick CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 58 Save the template Sa Transfer Templates Entry Name of Template Monthly Phone Bill Description 778 689 4635 Transfer Amount Currency zj CAD Transfer From Account KJ Transfer To Account Banks HSBC CAD lExpenses Phone VA Finalizing the transfer Transfer Between Accounts 02 22 2010 Transfer Amount 125 Transfer From Account Banks HSBC CAD mb Expenses Phone Balance before 5 000 00 Balance before 0 00 Balance after 4 875 00 Balance after 2 425 00 Notes amp Remarks 778 689 4635 Pick from Template Cancel ransfer D Click on Transfer CurrencyXchanger User Gopyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 59 Save the Invoice Invoice INVLUU4Y Flagged IM Transfer Date 02 22 10 18 46 29 Customer Self ClearVievv Currency Exchange i Third Party of WeBuy Spot Vesel Direct 0 9304 149 2 5496 Clear Form KM received Method Cash 000 2 00 1 07481 Q 67114 0 39222 http www clearvwiewsys com o Rate 0 9304 KGJEJ ID Inverse Rate 1 0748065 Ke aaa Exp 08 00 08 Amount before fees CAD o Commission 0 00 0 00 CAD E Edit Rates Amount due
53. ify Delete Print O Default privileges v v v z v 3 Customers vi vi vi v vi 6 Currencies vi O O v When you add an exception then you need to specify the privileges of the user s access on that particular module Table Exceptions always override the default privilege In this case the user is not allowed to create modify nor delete anything from the Currencies module However the user has full access to the Customers module CurrencyXchanger User Gopyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 95 Save the settings cw Users Entry Password eeeeesece E 1 View Password Password Reminder Name of my first dog v Allow user to modify exchange rates Percentage allowed to modify rates 0 02 e g 0 01 for 1 v Allowed to edit fees and commissions in invoice f This user is a Manager Managers can print all reports M Allowed to Transfer funds between accounts 1 Allowed to Reconcile Accounts NA Allowed To Print Cheques Allowed To View Profits Loss M Allowed To Print Reports Table Module Name Add an exception for a module Delete Row Table No Table Name Vievv Create Modify Delete Print 0 Default privileges v mM v g9 M 3 Customers vi v vi vi vi A 6 Currencies v 1 v v Table No 0 is the default privilege that you want the user to have Other lines are the exceptions Once you have set the user s privileges you should
54. lected and then manually enter in the correct cash amounts for the relevant currencies Click on Apply Adjustments once you are finished Balancing the transaction Open Till Adjust Otys Close Till GBP Commission O Add Line HK CAD Service Fee JE Adit Line JPY Amount due 0 00 TI Del Line Account Received Debit Local Credit Local Cash EUR 500 00 EUR 1 49 745 00 Cash MXN 3 800 00 MXN 0 0811 308 18 Cash USD 700 00 USD 1 0264 718 48 Customer cannot be edited when there are active registers To change the customer first delete all lines Printable Remarks Sum 0 00 718 48 1 053 18 Private Remarks C Off Balance 334 70 i A In order to balance this transaction an account must be selected to pay the money out from So type P for Paid or S for Sell and select the method as Account then press on the keypad to select the account to be used CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 85 Select an Account Enter account name cc Account Type Shareholder loan Jessica Smith Cash CAD 01 Account Type Code F New Account Cx 4 Select the Account Short or Over and click on Pick CurrencyXchanger User Gopyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 86 Save Receive in Account Transaction ACC188847 Invoice Number 110056 Re
55. ncy and paying local currency USD for it Open the Invoice module All monetary transactions should be done using the INVOICE module Click the INVOICE module and then click on NEW Shortcut is CTRL N Add a new Invoice Invoi s OU Delete Y To create a new Invoice click on NEW or press CTRL N From Date January 1 20C pa a AA E E E B To Date January 1 201 hange i Find Query i Report Sort All Filter Save Load Today s _ Filter Date Range 33 lines Search for a customer Invoice INV10034 Customer Clear Form Pay Receive method cash mmm m Baata a n nn Ci ID In the customer field you can enter the name or last name of the customer CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 35 Enter part of the name Invoice INVI0034 _ Flagged 11 Customer howard Walk in Customer Third Party KKK K KK KKK lear For CT Pay Receive Search For Customer T Method I NS Ee Q Amount Customer ID Full Name of Custome CUS20006 John W Howard Rate E inverse Rate J Make sure you don t enter the full name as it will lower the chance for the system to find the exact match Sometimes names are not 100 entered with correct spelling Therefore if you are looking for John W Howard simpy type howard or john CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd
56. nes ma m From Date 01 01 2008 JiS All T Seno L Print Todays Fiter Date Range Main Phone City Customer Since E Am CU520005 B8mo Nesbitt Burns 604 259 7600 Vancouver 06 16 2008 CUS20007 Elizabeth Henry I 077062008 CUS20010 jason Meachin 604 846 9531 North Vancouver 10 19 2008 CU520003 jessica Smith 604 839 1569 Kitsilano 06 16 2008 000 Walk in Customer 07 29 2008 Here you can view all your customers 1 You can change or update any customer by simply selecting the customer and then clicking Change on the tool bar You will be brought back to the customer entry window where your changes can be made and then saved 2 You can search for a particular customer by clicking on Find on the tool bar Searching for a Customer Search tor ee TV Search within current selection 1 Perform deep search inside alf fields Deep search tabet co1 idet longer Type in part or all of the customers first or last name and click on Search CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 32 Found a match a G a A a DER e To Due 01012008 l Debra New Change Pind Query Repon Sot Al Filer Save tas Pare POTS Filer Date Range Customer ID Customer Name Main Phos City Customer Since CLS20010 Jason Meachin 1604 846 9531 North Vancouver 10 19 2008 You will be brought back to the main Customer menu with the customer y
57. nge Find Query Report Sort All User ID UserName USE15 Elizabeth Click New from the tool bar to create a new user CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 92 Entering the privileges tu Users Entry VE p User USEL4 Password Reminder Name of my first dog cp User Name Tiran Password sevecese View Password M Allow user to modify exchange rates Percentage allowed to modify rates 0 02 e g 0 01 for 1 n v Allowed to edit fees and commissions in invoice M This user is a Manager Managers can print all reports f Allowed to Transfer funds between accounts 1 Allowed to Reconcile Accounts f Allowed To Print Cheques 1 Allowed To View Profits Loss M Allowed To Print Reports Table Module Name 1 Cheques a 2 BLACKLIST_IND M 3 Customers 4 PicturelDs Add an exception for a module Delete Row Table No Table Name View Create Modify Delete Print QO O Default priv leges vi vi vi vi Table No 0 is the default privilege that you want the user to have Other lines are the exceptions 14 4 PII 1083 1 Enter in the users name and password You can also enter a reminder in case the user misses entering the password more than 3 times 2 If this user is allowed to modify exchange rates check the appropriate box and then you can then set what CurrencyXchanger User Copyright 2003 2010 Clear View Systems L
58. nnot be edited p F Recelve Pay C Press ryp 5 1 z Canada _ e Method Cash M Dollars D COE PN ee CA Amount 0 00 CAD bd Ea Main Phone 604 846 9531 Exchange Rate CAD for each CAD Inverse Rate CAD for each CAD Local Amt before fees 0 00 CAD Picture ID Exp Date 00 00 00 Adjust Qtys Open Till Local Amt after fees noo cao m ETCH Credit Local Cash AUD 01 200 00 AUD 0 94286 188 57 Printable Remarks n Sum 0 00 1 082 73 Private Remarks Off Balance due 0 RE 1 As shown above the AUD line is added 2 894 16 CAD is still owed CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 69 Invoice INV10023 O Flagged Date 10 19 2008 15 15 11 Customer ID CUS20010 Jason Meachin l Customer cannot be edited 7 ThirdParyot 7 SA NIS o BE ae Canada 00 i Dollars CAD Main Phone 604 846 9531 Picture ID Exp Date 00 00 00 s EEES FJAdd Line Payoff Payoff l Line Account Received i Cu Rate Fee _ Debit Local Local Credit Local Printable Remarks Sum 0 00 i 1 082 73 nama orien we OF 1 Jason then pays 500 EUR done exactly the same as the AUD 2 114 58 CAD is still owed CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 70
59. ntable Remarks Sum 0 00 13 243 55 Private Remarks Off Balance 13 243 55 In order to balance this transaction an account must be selected to pay the money out from So type P for Paid or S for Sell and select the method as Account then press on the keypad to select the account to be used CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 80 Selecting an Account Sy Enter account name f lop Account Type Code New Account Enter in Opening Account to select and click Pick As you start typing the name of the account the list gets filtered down Account Type CurrencyXchanger User Gopyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 81 Click Save Pay from Account Transaction ACC100043 Invoice Number INV18048 Register ID Pay to ClearView Currency Exchange Date 02 22 2010 AccountiD Opening Account Bank Info 1 O Amount 13 243 55 CAD Balance before 18 693 58 CAD Balance after CAD Exchange Rate CAD CAD Memo Printable on the Invoice Inverse Rate ape I CAD Spot Rate 1 hed Before Fees 13 243 55 O Commission 0 00 CAD O Flat Fee CAD Total Fees CAD Local Amount 13 243 55 CAD Finishing the transaction Mit LI KuJUSI W YD MIWDEC rin i T T ooo ME Le Account Received Debit Local Credit Local Cash MXN 4 000 00 MXN 0 0811
60. ou were searching for appearing If you simply want to view this customers details and no changes or updates are needed simply double click on the customer View Mode Customers Customer identifier CUS20010 ev dip ri A nd to n Are we ah Jason Meachin First Name Jason Last Name Meachn Date of Birth 7 26 72 Job Title Project Manager Resident of Canada Momo PRESS 504 646 9531 Address 2830 Keth Rd Work Phone Fax 504 164 97 44 Cnizenship Canadian Province BC eMail Country VIKINI Canada ns Allowed Internet Arc laatap Exp Date 00 00 00 Main invoices Cheques wires ewires Links Dees Bookings Barks Msgs Logs mise e Business Name S2ockGroup Picture ID Type Type of Business Expiry Date Business Phone 1 issued Ia Business Phone 2 incorporation incorporated in Mew invoice Once double clicking the customer name you will be brought to the view mode as shown where no editing can be done Simply Exit out of this mode to return to the main menu CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 33 Invoicing Recording Transactions CurrencyXchanger User Gopyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 34 Buying Foreign Currency Cash This lesson describes how to record a buy foreign currency transaction in Cash A Buy Transaction is Receiving a foreign curre
61. pany ZIP Postal Code l Country Canada Date of Birth MM DO YYY 00 00 00 Citirenshap Cowentry of Residence Canana Company info Gankieg info Additional Picture IDs FINTRAC FINCEN More Picture ID No 1 Type of Picture ID Exp Date mm dd yy 00 00 00 1 Om Hol Provide the mason why customer s haid in gg Country of issue 8 i M E dei Me 6 p Aiow Intenet Access Password treat nyasi Enlarge Picture ID Archive Picture Email Apply ilele tet T Cel C see Enter in the customers information in the appropriate fielas 1 If you select Customer as a Company this customer will be saved and searchable by the Company name in that case Company Name is mandatory 2 Scan the customers ID and add to their page remembering the expiry date 3 Each tab holds different information for your customer so click on each tab and enter in any relevant details Click Save once you are done and you will be brought back to the main menu Customers SO 1 ines 723 From Date t ve Fi To Date O1 0v2008 JA CU M SA 2 mr F ler Date Range Customer ID Customer Name Main Phone Cont Since CLS20010 jason Meachin 1604 846 9531 North Vancouver 10 19 2008 1 Your customer has been added 2 To view all customers click on All on your tool bar CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 31 5 li
62. s Entry is Flagged ex CAD USD SUR TI is a Trade account pe stock bande vadeahis paper remor 1 js a Bank Account is a Cash account Create shortcut for easy access in mwoice CI Restricted to managers Tae bulurce of tha accou weet de wate m surdurd woes Description U i this account managed by at acest Aashorized Agent sm charge of this account Agent Full Name Oty Province n a deb atLour A ptereni Ry Seven Account Code Apply pp latas Cante 1 Enter in the new Sub Ledger account name 2 Choose the Ledger Account from the pop up menu that appears 3 The Account type will be automatically generated by which Ledger account you choose 4 When finished click Save CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 27 Tool Bar Subledger Accounts 48 lines From Date 01 01 2008 Mi ao T 1 01 o New Change Query Report Sort AN Fil hall Todays pare Paar Dale Range Accou in ut Balance Curr Adjustments CAD Banks Debit 601 64 601 64 CAD Banks HSBC EUR ER Dale LORS NECM Bilia Currency Xchanger is designed to be as easy to use as possible The tool bar has been created with the same layout and functions for each module so when you learn how to use it for one you can then transfer these skills to all modules Sub Ledger Tool bar 1
63. spread from the spot rate For example a 2 Buy margin means the BUY rate is 2 discounted from the spot rate The Currency Module Click to open the Currencies Module Adding a New Currency 00 Currencies List mm Currencies B lives 553 From Dow 04012008 J 4 A ER cm 13 To Dom 010120068 vy Je Find Query Report Sot Al Fier Sow Lood Part _ S gt Miter Date Mare Q Currency Code i 7 N Seil inv upa p Asval 0 94286 0 9621 0 97172 1 0606 1 03939 noi Ol oe 062657 0 6327 0 63903 1 59649 1 58053 156488 po 1 CAD Canada 1 1 i 1 Ji i on MN 0 14346 0 1479 0 15382 6 97044 6 76133 550127 z Before you can trade a currency you need to add it to the system Click on New in the tool bar CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 5 Searching for a Currency AAO Search for same of country or currency Flags Code Country E E Afghanistan Afghanis LA AAL Alleria Leke E DZD Algeria Algeria Dinars e ADA Angola Kwanza i nia ARS Argentina Peace AMD Armenia Drame k pan ANG Aruba Guidders 3 Cancel 4 Pick Type in the Country code if you know it or the Country name select and click Pick Currency Code or Name may also be used as search critera Retreiving the Spot Rate Market Rate R I Currencies Entry Currency Code USD 60 4217 m CAD GD 4217 Currency Alias US
64. stems Ltd BC Canada www clearviewsys com Guide 88 Administrative Setups CurrencyXchanger User Gopyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 89 Changing the Administrator Password When you first sign in to CurrencyXchanger you will be presented with a list of main users The Administrator is person who is responsible for setting up accounts users privileges and has full privilege when using the system Login or Sign in as Administrator User List Designer User Password T Cancel I f Connect When you first use the software the Administrator the default password is admin The administor s password is case sensitive Changing the Administrator Password for Security Admin Change Administrator Password Customize Printed receipt Customize Cheque format Customize Envelope format Setup Users amp Privileges Merge two customers Edit Currency Rates Click Admin on your tool bar and select Change Administrator Password from the drop down menu CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 90 Entering a new password Please enter new password for Administrat henry Cm G Enter in a new password of your choice and click OK Then re enter in your new password and click OK Confirm Password change Are you sure you want to change your password perman
65. td BC Canada www clearviewsys com Guide 93 percentage the user can change the exchange rate in the invoice 3 Simply check the boxes to allovv the user to have access to different reports and special features such as printing cheques 4 The Default Privileges refer to the user s access level to each module In the above snapshot the user is given the privilege to VIEVV GREATE MODIFY and PRINT from all modules Hovvever the user is not allovved to DELETE any record Adding Exceptions Table Module Name 2 BLACKLIST IND 3 Customers 4 PicturelDs o Add an exception for a module j Delete Row 1 Table No Table Name View Create Modify Delete Print 0 Default privileges v v vi g M 3 Customers Sometimes you want to have an exception with the user s access to some modules For example if we need to add a special case for the Customers module then we should 1 Select the module that we need to add the exception for from the module s list in this case the Customers module 2 Click Add an Exception 3 The Exception will be add to the table below Now we need to set the privileges for the Customers module only CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 94 Special Cases Table Module Name i 7 Forms 4 rs a A 40 Registers E Add an exception for a module Table No Table Name View Create Mod
66. te Remarks Off Balance due O Transfer Cancel C Save voice 1 You can see the invoice is now balanced 2 Click Save CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 65 Paying by CAD Cheque Date 10 19 2008 14 55 49 Third Party of mm Invoice INV10023 Flagged as Customer ID CUS20010 Jason Meachin VV i Customer cannot be edited ReceivejPay Received jc Too Method Cheque f Canada Diet Dollars CAD Inverse 1 m O Amount 0 00 CAD IS Main Phone 604 846 9531 Exchange Rate 1 CAD for each CAD Inverse Rate 1 CAD foreach CAD Local Amt before fees 0 00 CAD Picture ID Exp Date 00 00 00 Open Til Local Amt after fees 0 00 CAD Fjadatine D ZJFdit Line Del Line tur Account Received Paid Kate Fee Debit Local Credit Local In this example Jason actually paid for his 1000 USD with a personal cheque So after the USD cas has been paid out to Jason as above 1 Type in Received and Cheque as above 2 Click Add Line CurrencyXchanger User Gopyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 66 a Cheques Entry Date of Issue Customer Cheque Date of Cheque Cheque Type Amount Issue Bank Deposit into Bank Transaction CHE100006 Invoice Number INV10023 Register ID 10 19 08
67. tomatically update the Market Rate VABOOI romanc f Commission Poscy I View Policies Advanced Policies Do you Buy and Sell this currency in cash V Tradable in CASH Do you BUY coins for this currency 7 BUY Coins Do you SELL coins for this currency 7 Do you accept or isswe cheques for this currency Percent Offset Deduct from spot Buy Policy 1 5 K Add to spot Gel Policy 26 ak frores Rates SELL Coins Attent Cheque Cake Offset from Rates ignore Commission Polices Keep Manual Rates Spot Rate We Sell Local Renan Gigs 104858 1 0815 1 08273 Buy kv rne Spot inverse Poni Cegt A 94706 5 How Many Digits for decimals acceptable 7 Sell inverse Apply lol 0 95527 A Now if you need to change or modify a currency select the currency you wish to change and then click Change on the tool bar Once in this window again you can make changes and then click Save when you are done CurrencyXchanger User Gopyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 8 Reports CurrencyXchanger User Gopyright 2003 2010 Clear View Systems Ltd BC Canada www clearviewsys com Guide 9 Profit 8 Loss This lesson describes how to run a Profit 8 Loss Report Select Reports La ith Dimension ClearView Currency Exchange 1 a x ee nh Summarizer CurrencyXchanger User Copyright 2003 2010 Clear View Systems Ltd BC Canad

CurrencyXchanger User Guide

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