ReliefJet Essentials for Outlook User`s Manual
Contents
1. h get help on using the command line Utility u CODE PARAMETERS specify the utility to be run can be specified multiple times Parameter p NAME VALUE set the parameter named NAME to VALUE QuietMode q display minimum information when running Logging 1 enable diagnostic logging You can specify the utility to be run by entering its code The utility codes can also be listed in a regular plain text list file which is one code per line After that pass the path to the file to ExecutorCli with the at sign as a prefix Placing the same code multiple times is allowed in both the command line and the list file This will run the utility as many times as its code is listed Moreover you can specify any number of list files and even make series of utility codes and list files Tip To get the required utility codes run ExecutorC1i with no options specified This will enable utility code search mode In this mode you can type the part of the utility s name to search for its code Example u OutlookReportDuplicates u Utils txt u OutlookReportDuplicates This series of u options generates a report on duplicates runs the utilities listed in Utils txt file and then generates another report on duplicates Here is a content sample for the Utils txt file OutlookContactsRemoveDuplicates OutlookAppointmentsRemoveDuplicates OutlookNotesRemoveDuplicates OutlookTasksRemoveDuplicates OutlookJournalRemoveDuplicates2. Note The lines beginning with a semicolon will not be processed This could be useful when you need to temporarily disable certain utilities that are listed in the file Console output redirection is supported through standard Windows channels STDOUT 1 for messages and STDERR 2 for errors Thus you can extract all errors to a separate file if it is required Example gt ExecutorCli q u OutlookReportStorages For gt Report txt 2 gt Errors txt 17 Copyright 2008 2014 Relief Software All rights reserved ReliefJet Essentials for Outlook User s Manual Working with ReliefJet Essentials This command creates a report on Outlook storages from default profile in Report txt file While all errors are being saved to Errors txt file You can always merge all output using a standard 2 gt 61 notation Ctrl Break shortcut on the keyboard Upon exiting ERRORLEVEL environment variable is set to one of the following values 0 execution succeeded 1 execution cancelled by a user 2 execution terminated because of an error Utility start up parameters In order to run the utilities you may need to specify certain parameters For example that could be an Outlook profile a folder with messages to be processed a mailbox on Exchange Server etc The parameter values are passed with the p option In this case parameter names and values that contain the space character are encased in quotes To s
3. 0001 1 1 0900 12 00 00 AM gt 0900 1 1 1900 12 00 00 AM gt 1900 6 15 2009 1 45 30 PM gt 2009 The time separator 6 15 2009 1 45 30 PM gt en US The date separator 6 15 2009 1 45 30 PM gt en US 25 Copyright 2008 2014 Relief Software All rights reserved ReliefJet Essentials for Outlook User s Manual Working with ReliefJet Essentials Tor Literal string delimiter 6 15 2009 1 45 30 PM s h m t gt s 1 45 P 6 15 2009 1 45 30 PM s h m t gt s 1 45 P The escape character 6 15 2009 1 45 30 PM h h gt 1h Any other The character is copied to the result 6 15 2009 1 45 30 AM a hh mm t gt a character string unchanged 01 45 A Special macros Special macros depend on the type and application context of the utility For example the MAILBOX macro is available only when using command line while FROM is available only in certain utilities that work with messages Here is the list of special macros DATE SUBJECT FROM TO MAILBOX Message date The same formatting rules apply to message date as to the NOW macro Message subject When using the macro in file names remember that message subject may be very long and may also contain invalid characters The beginning of the chapter describes how to avoid these problems Message sender Sender s name and email address EMAIL may be used as format string for obtaining email address only
4. Outlook User s Manual Quick start Quick start If you want to start using an already installed ReliefJet Essentials for Outlook immediately follow these instructions or run your Microsoft Outlook to work directly in it 2 Click the utility selection button in the upper right corner of the launcher application or 5 If something went wrong read through this manual thoroughly or contact the support service 1 Copyright 2008 2014 Relief Software All rights reserved ReliefJet Essentials for Outlook User s Manual Getting started Getting started This section explains for what and for whom is designed ReliefJet Essentials for Microsoft Outlook Here you will find a product overview and a description of the new functions added in the latest version You will find out how to properly install and register the product You will be able to review the system requirements imposed by ReliefJet Essentials and a list of other helpful resources available online Start learning about ReliefJet Essentials for Outlook in the following topics e About product Learn how you can use ReliefJet Essentials for Outlook and what you can do with it e Installation and uninstallation Describes product deployment tasks e Product registration Learn why and how to register ReliefJet Essentials for Outlook e System requirements Review system requirements e Additional resources Contains several useful links About ReliefJet Essentials for Outlook W
5. categories or flags Finally just delete them or move them to a special folder e Handling elements folders and Outlook storages Merge or split storages and folders in a single mouse click Extract necessary data such as email addresses or hyperlinks to files or Outlook folders Run personalized mailings Enjoy many more utilities that are very helpful aps Copyright 2008 2014 Relief Software All rights reserved ReliefJet Essentials for Outlook User s Manual Getting started e Importing exporting and converting different Outlook elements Backing up and moving messages contacts appointments and meetings tasks notes and journal entries is now easier than ever simply export your data to Outlook s native MSG format maintaining the folder structure Foreign email system Use the EML format which is handled by nearly all email clients Take advantage of the MSG to EML and back file conversion The popular VCard VCF format is available for contacts e Reports and statistics Nothing can escape from your attention now operations over messages attachments message size and count in folders detailed information on storages and all Outlook elements e Automatic and manual operation Run the utilities manually or have them work for you automatically letting Windows scheduler or Outlook rules to launch them e Simple intuitive user interface Work the way you are used to Tight integration allows utilization of the power of Relie
6. part of the window 2 keyboard In all the cases you need select the utilities to be added to the favorites or vice versa deleted from the favorites prior to actually adding or deleting them You can select the utilities with the mouse by holding the left button pressed or with the keyboard using the up and down arrow keys Launcher application The launcher application is designed to run the ReliefJet Essentials utilities without having to keep 9 Copyright O 2008 2014 Relief Software All rights reserved ReliefJet Essentials for Outlook User s Manual Working with ReliefJet Essentials The window that appears is that utility launcher application The application is very easy to use In general you simply select the desired utility from the drop down list at the top of the window 1 and gt Utilities Ki About Import Messages from EML Format Imports messages from EML format to the specified Outlook folder It is possible to retain original folder structure Test profile Source folder with messages in EML format D Messages Destination Outlook folder test Inbox C Include subfolders The drop down list at the top of the window is the favorite utilities list To be able to quickly switch between several necessary utilities you can add them to the list by clicking the utility selection button to the right 2 In that window you can also find and select the necessary ut
7. 1 45 30 PM gt 1 31 6 15 2009 1 45 30 PM gt 15 dd The day of the month from 01 through 6 1 2009 1 45 30 PM gt 01 31 6 15 2009 1 45 30 PM gt 15 ddd The abbreviated name of the day of the 6 15 2009 1 45 30 PM gt Mon en US week dddd The full name of the day of the week 6 15 2009 1 45 30 PM gt Monday en US f The tenths of a second in a date and 6 15 2009 13 45 30 617 gt 6 time value 6 15 2009 13 45 30 050 gt 0 ET The hundredths of a second in a date 6 15 2009 13 45 30 617 gt 61 and time value 6 15 2009 13 45 30 005 gt 00 fff The milliseconds in a date and time 6 15 2009 13 45 30 617 gt 617 value 6 15 2009 13 45 30 0005 gt 000 F If non zero the tenths of a second ina 6 15 2009 13 45 30 617 gt 6 date and time value 6 15 2009 13 45 30 050 gt EE If non zero the hundredths of a second 6 15 2009 13 45 30 617 gt 61 in a date and time value 6 15 2009 13 45 30 005 gt EEE If non zero the milliseconds in a date 6 15 2009 13 45 30 617 gt 617 and time value 6 15 2009 13 45 30 0005 gt g The period or era 6 15 2009 1 45 30 PM gt A D h The hour using a 12 hour clock from 1 6 15 2009 1 45 30 AM gt 1 to 12 6 15 2009 1 45 30 PM gt 1 hh The hour using a 12 hour clock from 01 6 15 2009 1 45 30 AM gt 01 to 12 6 15 2009 1 45 30 PM gt 01 H The hour using a 24 hour clock from O 6 15 2009 1 45 30 AM gt 1 to 23 6 15 2009 1 45 30 PM gt 13 24 Copyright 2008 2014 Relief So
8. 2014 w to Monday February 10 2014 y For your convenience whenever possible ReliefJet Essentials will try to configure the utility for you automatically For example when a utility is run from a folder s context menu it is automatically configured to work efficiently with that folder Please note that only the active folder is selected button On the other hand when the utility is run from the context menu of selected Outlook items the program automatically configures itself to work with the selected items Integrating with Outlook rules One of ReliefJet Essentials most interesting features is the ability to use special custom actions or VBA scripts in Outlook rules This integration allows the use of the utilities directly in your rules For example you can set up a rule which automatically packs attachments in outgoing messages to ZIP archives or a rule that automatically extracts attachments from all incoming messages and saves them in a certain folder on a hard drive or network resource adding hyperlinks to the saved attachments to the message text Basically you can use any ReliefJet Essentials utilities you like inside Outlook rules Integration is available in two modes using VBA scripts for incoming messages in all Outlook versions including Outlook 2013 and with custom action for incoming and outgoing messages but in Outlook 2010 and below only To run the utility from Outlook rule via VBA script you need to do t
9. NAME for obtaining sender s name Example FROM NAME Noname lt FROM EMAIL gt This string will be expanded into the full email address of the sender When no address is specified the result will instead appear as Noname lt gt Message recipient In case of multiple recipients uses the first one on the list This macro accepts the format of the FROM macro Mailbox Currently being parsed mailbox The macro applies only when using the Mailbox command line parameter The format is the same as of the FROM macro 26 Copyright 2008 2014 Relief Software All rights reserved
10. ReliefJet Essentials for Outlook User s Manual Contents QUICK iii ias Getting Started RR O About ReliefJet Essentials for Outlook ooooooinncccc nonaccnonaccnnnannncnnnnnnnnnnnnnn nano cnn nn nn nn nnn nn nana nn r arrancan cren Installation and Uninstall ath OM oi ia Registration and Upgrade inst samnss Caticeexeelgs ds e aa EEEE aundss Asado SYSTEM MEQUIFEMENES cneuen aa ana AN LR sowvceuseceancunaeceentectasvesdscsuusscuaseis seevdeubeassnstibenddeeenersteerssteans Additional resoUrCE Siain a a iii Working with ReliefJet Essentials senseessessssssssessossssssssessosssssossesscossssosssscosssssssessoosessossessoosessessesseosssssesesse General CONCEPTS reirei a E E A E E E T sunsadee ue aatenceaeeies Key destina odia RONNINS UTE dao E FAvofite Ut coa it RAE Adnan ici li Launcher applicatio arica aa Outlook add AN ci i n 11 Configuring and running Utilities ooooonccnnncnnnononnncnnnnnnnnnnnnnonono non ononnnnnnnnnnnnnnnnononnnnnnnnnnnnnnn corn nnnnnnnnnnnnnnnnns 11 Integrating with Outlook rul S sissserreriiisssiisrseirissssasarosisssssinirova institit veris SSAU rT ENES PE ENE conan nr nn EAAS SEREREK SERER 14 Comm NING vta ad ta da 16 Basi anni 17 Utility start up part Si A a ii 18 Usage samples emocion di a ii 21 SINS MACS estadia 23 COMMON MACOS ccesiceses cues cananea rara EA AR la pi Aaa 23 SA OO 26 Copyright 2008 2014 Relief Software All rights reserved ReliefJet Essentials for
11. ain utilities may have their specific restrictions To register the product you need to obtain a unique product key You can get a key by purchasing the product by 4 Copyright 2008 2014 Relief Software All rights reserved ReliefJet Essentials for Outlook User s Manual Getting started y Enter your Product Key Product key is a 25 characters string required to use all product features You receive it after purchasing the product 1 11111 22222 33333 44444 55555 If you do not have a Product Key you can easily obtain it from us or one of our partners Usually it takes just 2 5 minutes Please visit the following address to get more information and obtain your very own Product Key http www ReliefJet com Purchase O Canca from all the dialog windows Warning You can enter registration key for single utility license in utility selector favorite s manager and during execution of the utility if one of the trial limitations was reached Since ReliefJet Essentials for Outlook is available in several editions it is possible to change the product edition which is accomplished by entering the appropriate registration key To enter another registration key for displayed next to the product version as a hyperlink Click on this link and enter your new registration key as described above Tip The most convenient way to enter your product key without typos is to copy and paste it using Windows clipboard System req
12. ain utility highlight it by clicking on it or by utility is running it may display various sets of data That could be an indicator of the progress for the running process or some textual information For example the reports could display a tabular data A When the utility has done its job or has been interrupted you can review the results If an error occurred while the utility was running you will be able to see more details To return to the utility Running the utilities is a bit different when using the command line interface CLI To learn more about command line support in ReliefJet Essentials you can check out the respective section Favorite utilities The concept of favorite utilities is similar to the concept of the favorites applicable in all the popular Web browsers including Microsoft Internet Explorer While in the browsers favorites are certain online resources in ReliefJet Essentials for Outlook favorites you will find certain utilities Furthermore the favorite utilities lists could differ in different places of the application s user interface It s very similar to view the folders in a Web browser s favorites each folder can have its own set of resources For example the Outlook add in uses several favorite utilities lists for the main menu for the Outlook toolbar for certain context menus and for other places At the same time the launcher application uses just one favorite utilities list Tip Always use favori
13. chive a file that contains other files in a compressed form Thus it allows you to store multiple files and folders in a single container in a compact form Wikipedia article CSV file a file of comma separated values This file format is designed for moving and storing tabular data Numerous software solutions support this format For example Microsoft Excel can open and save is Copyright 2008 2014 Relief Software All rights reserved ReliefJet Essentials for Outlook User s Manual Working with ReliefJet Essentials CSV files while Microsoft Outlook can export and import contacts using this format Wikipedia article Command line interface to operation system that is an alternative to graphical user interface dialog windows buttons etc The user types commands from keyboard Instead of mouse clicks Wikipedia article Macro basically it is a special string of characters that directs the program to perform a certain action In its simplest form the program just replaces this string with another one Wikipedia article Running utilities The primary objective of ReliefJet Essentials for Outlook is to give you the ability to run the various utilities included in the product Running a utility whether in the launcher application or the Outlook button The utility to be run is selected in a special window To quickly jump to the required utility you can start typing its name in the quick search box To select a cert
14. elcome to ReliefJet Essentials for Outlook a unique set of utilities helpful to every user of Microsoft Outlook The product includes tools for solving a broad range of tasks from getting rid of the need to perform numerous routine operations to backing up your data as well as improving Outlook s user interface to obtaining reports and statistics From quick and easy cleaning of your mailboxes from unnecessary and redundant data to automatically parsing any Outlook elements including messages contacts appointments and meetings tasks notes and journal entries ReliefJet Essentials makes Outlook much more user friendly reliable and fast It is useful to both newbies and experts and of course it is an indispensable assistant to system administrators in organizations that use Microsoft Outlook and Microsoft Exchange Server Simply it is a must have for everyone Key product features e Processing attachments Speed up your Outlook by removing bulky attachments from your storage and replacing them with quick and lightweight hyperlinks to the files Allow ReliefJet Essentials to automatically zip the attachments into ZIP archives or vice versa unzip them Find out how many attachments you have got and of what types they are e Detecting and removing duplicates ReliefJet Essentials can handle any kinds of duplicates whether messages contacts appointments or other types of Outlook elements Generate a report on found duplicates mark them by
15. entials Action value 2 E Enable rules on all messages do Rules and Alerts mie Use Rules and Alerts to help organize your incoming e mail messages and receive updates when items are added changed or Manage Rules removed 8l Alerts continue to use the Rules Wizard Command line The command line interface CLI of ReliefJet Essentials for Outlook allows you to run the utilities without having to run Outlook or the launcher application Command line support is especially useful when integrating with existing email processing systems and batch scripts and when performing mass processing of mailboxes and storages Furthermore it allows the use of Windows Scheduler along with ReliefJet Essentials for Outlook Please note that command line is available in the professional edition of the product only 16 Copyright O 2008 2014 Relief Software All rights reserved ReliefJet Essentials for Outlook User s Manual Working with ReliefJet Essentials Basics The command line application is located in the folder where ReliefJet Essentials for Outlook is installed the name of the executable file is ExecutorCli exe Running this application is very similar to running other Windows commands just insert the ExecutorC1i call into your scripts or simply run it from Windows command line Here is ExecutorCli general syntax gt ExecutorCli exe OPTIONS Supported options Help
16. ermanently Remove Duplicate Messages Move duplicates to folder not used when deleting permanently Import Messages from EML Format Retieflet Essentials Deleted Items JO Export Messages to EML Format Search duplicates across folders High priority folders Low priority folders Advanced duplicate detection Fields to compare Subject Sender Attachments Body text Recipients O Ask for the configuration each time run the utility O Before running certain utilities you may need to select the folders those utilities would work with For example the Export MESSaESSA to EML Format utility saves messages moms selected folders to files number of additional settings 2 In particular when exporting messages you would need to specify a folder on the hard drive or a network resource where those MESSaBES are to be stored Beena once you will not have to configure the utility all over when you run it again 13 Copyright 2008 2014 Relief Software All rights reserved ReliefJet Essentials for Outlook User s Manual Working with ReliefJet Essentials Exports messages to EML format using a specified folder It is possible to Y etain the original Outlook folder structure O Folder with subfolders test Inbox Configure Folder for messages in EML format D Messages 2 Create subfolders From _ Monday February 10
17. fJet Essentials without closing your Outlook In a couple of mouse clicks a stand alone application runs any utility not requiring the launch of Outlook e And much more Listed above are just a few of the features ReliefJet Essentials for Outlook has to offer Besides the list is constantly growing as you keep submitting your improvement wishes and requests Make sure to check out all of the features ReliefJet Essentials for Outlook has got in store You will definitely find something that is just right for you Do not hesitate to ask us any questions We will be glad to answer each of them and try to accommodate all your wishes Installation and uninstallation Before installing ReliefJet Essentials for Outlook please review the system requirements If you are not sure whether your system meets these requirements do not worry the installer will automatically check the availability of the required components and if necessary advise you of further steps to take Once the ReliefJet Essentials installer has launched you will be asked to select the language to be used during the installation 1 Please note that the application will run in the language of your Windows operating system or Outlook If that language is not supported yet the application will automatically run in English as Copyright 2008 2014 Relief Software All rights reserved ReliefJet Essentials for Outlook User s Manual Getting started ReliefJet Essentials
18. for Outlook Please select installation language English United States 8 Install for all users on this machine recommended Requires administrator s rights to install Allows to select O Install this product for current user only Does not require administrator s rights to install Can be 2008 2014 Relief LLC O a Next choose whether you would like to install ReliefJet Essentials for all users on the computer 2 or for current user only 3 Each option has its advantages The recommended option is installing the application for all users In this case you can access all the features of the product however you will need the administrator rights on the computer in order to install the application this way Installing for current user only does not require the administrator rights the product can be installed for a restricted user however some of the product s features Warning One of the integration modes with Outlook 2010 and below rules will be disabled if the product is installed for current user only See Integrating with Outlook rules section for more details If necessary for example when upgrading or reinstalling the software you can easily remove ReliefJet Essentials the dialog windows in the application and removes all the restrictions that are imposed by the trial version The restrictions imposed by the trial version include the permission to run each utility no more than ten times Besides that cert
19. ftware All rights reserved ReliefJet Essentials for Outlook User s Manual Working with ReliefJet Essentials HH The hour using a 24 hour clock from 00 6 15 2009 1 45 30 AM gt 01 to 23 6 15 2009 1 45 30 PM gt 13 m The minute from O through 59 6 15 2009 1 09 30 AM gt 9 6 15 2009 1 09 30 PM gt 9 mm The minute from 00 through 59 6 15 2009 1 09 30 AM gt 09 6 15 2009 1 09 30 PM gt 09 M The month from 1 through 12 6 15 2009 1 45 30 PM gt 6 MM The month from 01 through 12 6 15 2009 1 45 30 PM gt 06 MMM The abbreviated name of the month 6 15 2009 1 45 30 PM gt Jun en US MMMM The full name of the month 6 15 2009 1 45 30 PM gt June en US S The second from 0 through 59 6 15 2009 1 45 09 PM gt 9 ss The second from 00 through 59 6 15 2009 1 45 09 PM gt 09 t The first character of the AM PM 6 15 2009 1 45 30 PM gt P en US designator tt The AM PM designator 6 15 2009 1 45 30 PM gt PM en US y The year from 0 to 99 1 1 0001 12 00 00 AM gt 1 1 1 0900 12 00 00 AM gt 0 6 15 2009 1 45 30 PM gt 9 yy The year from 00 to 99 1 1 0001 12 00 00 AM gt 01 1 1 0900 12 00 00 AM gt 00 6 15 2009 1 45 30 PM gt 09 yyy The year with a minimum of three 1 1 0001 12 00 00 AM gt 001 digits 1 1 0900 12 00 00 AM gt 900 1 1 1900 12 00 00 AM gt 1900 6 15 2009 1 45 30 PM gt 2009 yyyy The year as a four digit number 1 1 0001 12 00 00 AM gt
20. he following you will need to enable macros each time on Outlook security notices otherwise scripts and rules will not function If you cannot change these settings contact your system administrator 14 Copyright 2008 2014 Relief Software All rights reserved ReliefJet Essentials for Outlook User s Manual Working with ReliefJet Essentials from VBA scripts 4 Copy the resulting script to the Clipboard by clicking the Copy button and close the script window as well as the Favorites Manager 6 Open ThisOutlookSession object in the Project Explorer You can also create a new module for ReliefJet Essentials macros 7 Paste the code from the Clipboard to the end of the module If it is the first time you are pasting the script copy the following line Private Declare Function Run Lib ReliefJet Component Outlook Addin dll1 ByVal Id As String ByVal Item As Mailltem As Long from the inserted functions comments to the beginning of the module if is not there already After that you can delete all functions comments as shown below 2 VbaProject OTM ReliefJetEssentials Code o a General v ReliefJet_OutlookAttachmentsPack v Private Declare Function Run Lib ReliefJet Component Outlook Addin dl11 _ ByVal Id As String ByVal Item As MailItem As Long Sub ReliefJet OutlookAttachmentsPack Item As MaillItem Run f82 7374 3648 4f12 9d50 d3119981c26a Iten End Sub 8 Save the changes and c
21. iases their primary email addresses or unique Exchange names ExchangeLegacyDN Examples pMailbox test pMailbox test domain com pMailbox o Org ou Admin Group cn Recipients cn Test User File Path to Outlook storage file PST Examples pFile C My data files Archive pst pFile server d archive pst IgnoreErrors Ignore runtime errors Can take the values of 1 True or O False Example pIgnoreErrors 1 or pIgnoreErrors True When the parameter is set to 1 the command is running several utilities and some utility halts with an error the command will continue with the remaining utilities If the parameter is not set the program automatically will take it as O i e the command will terminate should any error occur Besides these any utility may have additional parameters which you can get by running the ExecutorCli command with the option followed by the list of the desired utilities For example to get the parameters supported by the Folder Report utility run the command gt ExecutorCli u OutlookReportFolders While the p option sets parameters for all of the listed utilities utility specific parameters are set immediately after their codes without specifying the p option gt ExecutorCli u OutlookReportFolders For DEFAULT TreeView 1 This command builds a tree view report on all Outlook folders in the default storage Please note that the parameter specified after
22. ication How to use ReliefJet Essentials without having the Outlook open e Outlook add in Running utilities directly from Microsoft Outlook e Command line Support for command line interface e Using macros Discover one of the most powerful product features General concepts This section gives an overview of ReliefJet Essentials for Outlook It introduces you to the key definitions used in the operations with the program In addition it talks about working with your favorite utilities and about running utilities in general Please review this section before proceeding to operations with the launcher application Outlook add in or command line of ReliefJet Essentials Key definitions Utility in terms of ReliefJet Essentials for Outlook this is a functional unit of the application In other words one utility represents one important and valuable function For example deleting contact duplicates or perhaps generating Outlook storage reports Wikipedia definition of the term Microsoft Outlook Add in also known as add on plugin extension etc an application tightly integrated into Outlook which expands its features and also adds new valuable functions Wikipedia article Context menu a menu that appears on pressing the right button on the mouse or special key on the keyboard Depending on where they are derived from the context such menus may contain different sets of commands Wikipedia definition of the term ZIP ar
23. ility to run without adding it to the favorites list This may be useful for running utilities that are used rarely Once a utility to be run is selected you will need to configure it unless you have done that already To utility you may be offered a choice of different folders or storages Many utilities contain one or several additional options 5 If such options are mandatory but not set they appear in a red border Unless all line In the opened window you can review the ready to run command copy it to the Windows clipboard and then save it as a batch file if the utility requires external files to specify one or more parameters While the utility is running it may display various data such as processed Outlook folder count data for the report being generated or other information which is dependent on the utility that is running 1 10 Copyright 2008 2014 Relief Software All rights reserved ReliefJet Essentials for Outlook User s Manual Working with ReliefJet Essentials gt Progress wu About Dates with the Largest Number of Messages Total folders processed 41 Table Rank Count Date 21 03 2013 1904 3012 ge Save Copy A Oor os When the utility has done its job it brings up a screen with the results If you were generating a tabular other applications such as Microsoft Excel If the utility displays some textua
24. inimum for Windows XP with Outlook 2003 and recommended for Windows 8 1 x64 with Outlook 2013 x64 hardware requirements Minimum Recommended CPU 400 megahertz MHz 2 gigahertz GHz 64 bit x64 RAM 128 megabytes MB 2 gigabytes GB Additional resources Apart from the ReliefJet Essentials Help the following additional content and resources are available Official ReliefJet Essentials for Outlook support site http www ReliefJet com Support The latest version of Microsoft NET Framework is available free of charge at http www microsoft com net To get a free trial version or buy Microsoft Outlook please visit http office microsoft com outlook An alternative source of information on Microsoft Outlook is Wikipedia http en wikipedia org wiki Microsoft Outlook 6 Copyright 2008 2014 Relief Software All rights reserved ReliefJet Essentials for Outlook User s Manual Working with ReliefJet Essentials Working with ReliefJet Essentials This section is a practical user guide for ReliefJet Essentials for Outlook Here you will learn the general concepts of using the product and see how remarkably easy it is to operate Following that you will find the detailed description of the operations you can perform with Outlook add in included in the program the stand alone launcher application and the command line utility In this section e Generalconcepts Product usage basics e Launcher appl
25. l data that data can be saved to a text file by clicking the same button The Copy button 4 copies all the displayed data to the clipboard Some utilities do not output anything Having reviewed the results of the utility s work click Outlook add in Along with the launcher application ReliefJet Essentials for Outlook offers an Outlook add in which particularly allows running utilities directly from Outlook using the familiar interface or to run them in the automatic mode on receiving and sending messages After installing ReliefJet Essentials for Outlook the utilities become available in various areas of the user interface ribbons and toolbars in Outlook windows the main menu context menus of Outlook folders and items and the custom action settings in Outlook rules Configuring and running utilities button 2 separately for each menu ribbon or toolbar 11 Copyright 2008 2014 Relief Software All rights reserved ReliefJet Essentials for Outlook User s Manual Working with ReliefJet Essentials Cegos FILE HOME Run 4 user test com gt 1 Inbox 4 T Drafts 6 a Sent ltems b Deleted Item tE E ES Calendar v 8 Contacts b 3 Journal TO Junk E mail Notes 3 Outbox 4 G RSS Feeds 7 9 Tasks be O Search Folde Al Z 4 test Ww Inbox hd Wy Drafts 1 Sent Items 2 Deleted Items a ITEMS 6 UNREAD 1 W Pack Attachments Drafts user test com O
26. lders of current storage only use asterisk pFor Path to addresses or address books to be processed for utilities working with address books and or addresses General rules to specify this For variant are the same with storages and folders However special folder macros are not applicable here and account names are used instead of storage names often these names are the same To specify the address book you can use DEFAULT default address book GAL Exchange Server Global Address List and PAB Outlook Personal Address Book macros For example pFor GAL specifies all addresses from Global Address List The same rules apply to nested address books as apply to subfolders pFor All Address Lists All Users the path above tells the program to capture all address books that are nested of All Users which is a nested address book of All Address Lists Moreover you can directly specify emails for the utilities that operate with addresses such as pFor Any Recipient Name user domain com The recipient name is optional Square brackets are mandatory to specify the email addresses otherwise the address will be interpreted as a part of the recipient s name 19 Copyright 2008 2014 Relief Software All rights reserved ReliefJet Essentials for Outlook User s Manual Working with ReliefJet Essentials Mailbox Mailbox on Microsoft Exchange Server Exchange mailboxes can be specified with user al
27. ll the Inbox folders in all the storages of the 18 Copyright 2008 2014 Relief Software All rights reserved ReliefJet Essentials for Outlook User s Manual Working with ReliefJet Essentials For selected profile Please note that the path specifies only the Inbox folders not including the subfolders To specify a folder with all its subfolders terminate the path with the asterisk character pFor DEFAULT CONTACTS This path points to the Contacts folder in the default storage with all its subfolders To specify subfolders only use the following syntax pFor JUNK This path points to all subfolders of the Junk E Mail folders in all storages Please note the backslash character at the end of the path Without that backslash in place the path would point to the Junk E Mail folder too You may omit storage name In that case the program reads the path as relative to current storage Current storage is the default Outlook storage unless the Mailbox or File parameter is set If one of those parameters is set current folder is the mailbox or file to be processed Example pFor INBOX My Customers This path includes all subfolders in the My Customers folder which is a subfolder of the Inbox folder in the current storage Note Quotes are used because the name of My Customers folder contains a space character To refer to current storage only use backslash pFor To specify all fo
28. lose the Visual Basic editor 10 Enable and save the rule From now on Outlook will run the selected utility when the rule is fired Please note that you do not need to change the script when configuring the utility as it always runs using current configuration The rule stops working when the utility is removed from favorites because the script runs the particular utility for which it has been generated If you installed the product for all users of the computer and Outlook version is 2010 or below ReliefJet Essentials custom action is available in your rules 15 Copyright 2008 2014 Relief Software All rights reserved ReliefJet Essentials for Outlook User s Manual Working with ReliefJet Essentials CMA ReliefJet Essentials Microsoft Outlook Home Send Receive Folder View Developer ReliefJet Essentials E mail Rules Manage Alerts Apply changes to this folder What do you want to do with the message Step 1 Select action s V perform a custom action Y assign it to the category category move a copy to the specified folder flag message for action in a number of days Print New Rule Change Rule dear message s categories mark it as importance stop processing more rules dc e mark it as sensitivity 3 Options Ent Choose an action to be performed ReliefJet Ess
29. mmon macros The following macros are common and can be used in settings of the utilities as well as in message subjects or texts if the utility supports it NOW Current date and time Allows specifying format string as described below If no format is specified uses the full date and time representation taken from the operating system s regional settings SVARIABLE Environment variable value Any macro name beginning with the percent 3 character is treated as environment variable name Example NOW d M yyyy H m s SVARIABLE 3 None Suppose that the current date is December 31 2011 and the current time is 23 59 59 and the value of the environment variable VARIABLE is its name i e VARIABLE then the specified string will be replaced with the following 31 12 2011 23 59 59 VAR 23 Copyright 2008 2014 Relief Software All rights reserved ReliefJet Essentials for Outlook User s Manual Working with ReliefJet Essentials If the value of the environment variable VARIABLE is not set the string will look like this 31 12 2011 23 59 59 Non Please note that the value of the first macro is displayed as specified in the format string while the second one is truncated to three characters Here are some possible values for the format string of the NOW macro Format sigi e Description Examples specifier d The day of the month from 1 through 6 1 2009
30. pecify parameters with multiple line values you can use text files just the way you do with the u option Example pProfile My profile pMailbox Mailboxes txt This series of p options uses the Outlook profile named My profile and a list of mailboxes from the Mailboxes txt file Note All the parameter names are case sensitive Frequently used options Profile Outlook profile name MAPI Example pProfile My profile The default profile will be used when no profile is specified For Path to storages or folders to be processed for utilities working with storages and or folders This option is mandatory in many utilities Here is the general path syntax Storage Folder Subfolder A double backslash 11 is followed by the name of the storage in the specified or default profile A storage name can be replaced with an asterisk character to specify all the storages in a profile or with DEFAULT to specify the default storage On the first folder level immediately following the storage name you can specify a macro that sets a special folder in curly brackets INBOX OUTBOX SENT DRAFTS DELETED JUNK CONTACTS CALENDAR TASKS NOTES JOURNAL or RSS It is also possible to specify a PUBLIC macro that represents the root of the public folders tree from the default Exchange Server account Example pFor INBOX This path tells the program to process a
31. rCli plgnoreErrors 1 pFor pMoveTo DELETED u OutlookMessagesRemoveDuplicates u OutlookContactsRemoveDuplicates This command runs a series of the Remove Duplicate Messages and Remove Duplicate Contacts utilities for all the folders in all the storages of the default profile The duplicates will be moved to the Deleted Items folder of the default profile Now if an error occurs while the first utility is running for example it fails to access the folder where the duplicates are to be moved the second utility will run anyway When the IgnoreErrors parameter is absent or set to O in case of an error with the first utility the second utility wouldn t be run Example 2 gt ExecutorCli q u Utilsl txt u Utils2 txt The command sets the quiet mode of running the utilities the parameters of which are listed in the files Utils1 txt and Utils2 txt No verbose information will be displayed on the screen If any error occurs while running any of the utilities the command will be immediately halted Example 3 gt ExecutorCli pMailbox Mailboxes txt u OutlookReportAttachments Mask mp avi Gets a report on audio and video files of certain types contained in users mailboxes which are listed in Mailboxes txt Example 4 gt ExecutorCli pProfile My Archives pFor Archive 1 u Utils txt Contents of the Utils txt file OutlookMessagesRemoveDuplicates AcrossFolders 1 Permanen
32. sing macros Macros in ReliefJet Essentials for Outlook are special sequences of characters which the program automatically replaces with certain values in certain cases For example in message subjects and texts such replacements are performed by the Expand Macros utility There are common macros and special macros Common macros can be used in settings of all the utilities in specifying utility parameters in the command line as well as in other places such as message subject or text if the utility supports that Special macros are used in certain utilities only Here is the general syntax for using macros MACRO maximum length format default value MACRO macro name always entirely in uppercase Maximum length number limiting the maximum length of the macro value string Format advanced appearance settings for certain macros Default value value to be used when parsing the macro produces empty string All the parameters except macro name are entirely optional Macros can be used repeatedly in the same text Itis often necessary to use macros when specifying file names for example in utilities like Save Attachments In such cases you cannot use characters that are not allowed in file names To automatically bring a macro value to the format that is allowed in file names add the asterisk character immediately following the opening curly bracket MACRO This replaces all the invalid characters with underscore _ Co
33. t 1 OutlookAttachmentsPack Mask OutlookHeadersDelete Headers TransportMessageHeaders Optimizes the size of storage Archive 1 in profile My Archives by removing all duplicates compressing attachments and removing unnecessary message headers Example 5 gt ExecutorCli pFile Files txt pFor INBOX pTargetFile C Data txt u Utils txt Contents of the Utils txt file OutlookMessagesEmailSave OutlookMessagesURLSave OutlookHeadersSaveAll TargetFile C lHeaders txt 21 Copyright 2008 2014 Relief Software All rights reserved ReliefJet Essentials for Outlook User s Manual Working with ReliefJet Essentials Files txt file sample comp1 c Users userl AppData Local Microsoft Outlook Outlook pst comp2 c Users user2 AppData Local Microsoft Outlook Archives pst C Documents and Settings user3 Local Settings Application Data Microsoft Outlook Outlook pst This command extracts email addresses and internet hyperlinks from all files listed in Files txt to the file C Data txt the command extracts from the messages located in the Inbox folder and all of its subfolders Furthermore the command saves all the message headers properties to the file C Headers txt Please note how the utility Save All Headers redefines the target file names 22 Copyright 2008 2014 Relief Software All rights reserved ReliefJet Essentials for Outlook User s Manual Working with ReliefJet Essentials U
34. te lists to access your most frequently used utilities This will significantly improve your productivity and efficiency 8 Copyright 2008 2014 Relief Software All rights reserved ReliefJet Essentials for Outlook User s Manual Working with ReliefJet Essentials Favorite utilities regardless of where they used in the application are managed through a special dialog window In that window you can add certain utilities to the favorites by marking them with the star icon To delete a utility from the favorites simply clear that mark To search for an utility type the part of its name in the search box 1 Search 1 Name mM Pack Attachments Jt Redirect Messages yy Remove Attachments Jt Remove Duplicate Calendar Items d Remove Duplicate Contacts yy Remove Duplicate Journal Entries Remove Duplicate Messages We Add to Favorites yw Remove Duplicate Notes we Remove Duplicate Tasks Remove from Favorites Wr Remove Re Fw From Subjec Select All mM Replace Attachments with Lir L Copy yy Restore Attachments from Lit yy Save Addresses from Contacts to Contact Folder mM Save Addresses from Contacts to Contact Group lt Removes duplicate messages from selected Outlook folders Messages are recognized as duplicates if their Sender Recipients Subject Text and Attachments are equal accordingly Retains original a JC The mark is set and cleared by clicking the respective buttons in the upper right
35. the utility code has a higher priority than the parameter specified with the p option Utility parameters may also be specified in a list file In some cases it may be necessary to specify an Outlook folder which is to be created by the utility to be run In this case it may be necessary to specify the type of items for that folder For example while running the Import Items from MSG Format utility gt ExecutorCli u OutlookItemsImportMSG Contacts 1 SourceDir C MSG Target CONTACTS Imported CONTACTS Please note the CONTACTS macro at the end of the Imported folder name it specifies the type of items for that folder It will be used when creating the folder if it does not exist Here is the list of possible values MESSAGES CALENDAR CONTACTS TASKS JOURNAL NOTES If no folder type is specified the program will automatically use parent folder s type or MESSAGES for storage root folders Date parameters like StartDate or EndDate are set in a free format 20 Copyright 2008 2014 Relief Software All rights reserved ReliefJet Essentials for Outlook User s Manual Working with ReliefJet Essentials Usage samples Below are a several examples of using the command line of ReliefJet Essentials for Outlook Take your time to look through these examples to better understand how you can benefit from using the command line Example 1 gt Executo
36. uirements To install and use ReliefJet Essentials for Outlook you will need one of the following operating systems of the Microsoft Windows family Windows 8 8 1 Windows 7 Windows Vista Windows XP Windows Server 2012 R2 Windows Server 2008 R2 or Windows Server 2003 R2 Both 32 and 64 bit editions of the aforementioned operating systems are supported You will also need Microsoft NET Framework version 4 0 or newer If the installer does not find it on your computer you will be prompted to visit the respective download page to obtain it ReliefJet Essentials works with the following versions of Microsoft Outlook Outlook 2013 Outlook 2010 Outlook 2007 and Outlook 2003 The product is fully compatible with the 64 bit versions of Outlook 2010 and above Note Microsoft Outlook Express which is included in Windows XP is not supported 5 Copyright 2008 2014 Relief Software All rights reserved ReliefJet Essentials for Outlook User s Manual Getting started Product is fully compatible but does not require with Microsoft Business Contact Manager BCM 2013 2010 2007 2003 and other major Outlook add ins and extensions No special requirements concerning user rights or hardware are imposed The hardware requirements match the requirements of the Windows operating system and Outlook installed on the computer The installation requires only 10 megabytes MB of free space on the hard drive For your reference here are the m
37. utlook 7 8 X SEND RECEIVE FOLDER VIEW ReliefJet Fr Import Messages from EML Format uw About W Remove Duplicate Messages Utilities O A lt Se rafts Ctri E yo Current Folder All Unread By Date Newest 4 Open in New Window LA New Folder ide Windows 8 1 developer training a Visu 18 16 z Copy Folder ide Windows 8 1 developer training a Visu 18 16 a J v de Windows 8 1 developer training E Mark All as Read de anged 10 2014 r Clean Up Folder Delete All Sort Subfolders A to Z 06 02 2014 10 11 Microsoft BizSpark lt Microsoft Move Down p Inside Windows 8 1 developer So trainina a Visual Studio update and ReliefJet Essentials gt ye Save Email Addresses O Run SS eee SL ye Customize Favorite utilities for Outlook ribbon toolbar can be configured using a separate dialog box Use toolbar in the top of the window 1 to add rename copy remove or move the utility in the list 2 The right side of the window 3 shows the current configuration of the selected utility see below for more 12 Copyright 2008 2014 Relief Software All rights reserved ReliefJet Essentials for Outlook User s Manual Working with ReliefJet Essentials e Add gt Rename Copy sia t y Favorite Utilities Remove Duplicate Messages Remove Subject Prefixes Pack Attachments ReliefJet Essentials storage Configure Replace Attachments with Links _ Delete duplicates p
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