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1. x es R e amm Click Add to add the location of the terminal and then click the raang soor Organi El l icon to set equipment location You can also click Edit to make desired changes 5 4 2 Clock in out Detail Query This function is designed to produce a detailed list of punch in out transactions and when using it you can find out which employee comes in and out Click Access Control Management Access Control Detail Query set parameters and then Query 2358 AO Time and Attendance Management System User Manual Dept Name Dept No Work ID Card ID Work ID Card No Record date Record time In Out Terminal No 2rminal Positic On Off duty Service ooo1 07606705 2006 04 06 15 34 05 Local sign 002 Location One On Off duty Service 0001 Service 2 001 0001 15 34 20 Service 2 0001 Lucy 07606705 2006 04 06 _ 15 42 35__ Local sign 002 Location One On off duty Service 2 0001 cy 07606705 2006 04 06 15 43 12 Local sign 002 Location One On Off duty Service 2 001 0001 cy 07606705 2006 04 06 15 43 43 Local sign Service 2 0001 Lucy 07606705 2006 04 06 _ 15 43 58___ Local sign ocation One On Off duty Service 2 001 0001 Service 001 0001 ucy Service 0 0001 ucy Service 0 Service Service Service Service Service Service Service Service 07606705 Service 07606705 2006 04 07 09 07 36 Local sign 002 Location One On Off duty Service lov606705 2006 04 07 09 07 37 Lo
2. the time of 07 AO Time and Attendance Management System User Manual Outgoing will be calculated in the time totals If you choose No the time of Outgoing will be deducted from the time totals Shift Rule for late leav How many minutes the midway time of 10 Rule for overtime duty exceeds the stated time is it Rule for outgoing outgoing Unit of account How many minutes the midway time of 29 Attend without sh duty exceeds the stated time is it absent ets mais i from work Other Rule j R i Is outgoing considered as attendance time Yes No Tes lt gt Confirm Exit 5 Unit of Account Calculating time and attendance by minute or hour or times Shift Rule for late leay Attend unit Rule for overtime Rule for outgoing Unit of account Holiday unit Attend without sh Other Rule Overtime unit Absent Unit A ii gt Confirm 2 Exitt3 Setting the unit that will be used in time and attendance calculation there are four options day hour minute times 6 Attend without Shift Punch in out without shift rules This function allows the user to calculate hours worked by those who come and go not on the fixed work shift You can edit an employee s Attendance type in Employee Info The hours worked in this mode will be calculated according to an employee s punch in out records Click on Personnel Entry add or edit an 28 AO Time
3. You can also delete an operator by selecting him and clicking Delete 5 6 3 Data Maintenance 1 Data Backup Data Backup allows you to backup the database including all kinds of tables such as Personnel Data table Clock in out table Data Processing table etc and all kinds of system settings such as time attendance system setting terminal setting etc Click on the menu System maintenance Data maintenance Backup verify password select save path click Save finish backup Tip It is recommended to backup the database regularly to avoid data loss in case of a computer failure The backup database can be restored when the software is reinstalled 2 Data Restore Data Restore allows the user to restore the database including all kinds of tables such as Personnel Data table Clock in out table Data Processing table etc and all kinds of system settings such as time attendance system setting terminal setting etc from old backup files Click on the menu System maintenance gt Data maintenance locate the file and click Restore Follow the lead to finish Data restore 3 Data Clear up Laos AO Time and Attendance Management System User Manual Data Clear up allows you to delete old records By clearing records in the database you may have more space for database files Click on the menu System maintenance gt Database maintenance Click
4. 2006 04 03 DeptName Work ID Name Card ID Card No Sex fentity Iittend typ Entry date Leave Date Service 0004 Frank _ oo004 o6561062 Male Day shift 2006 04 01 2006 04 03 Remark A of Lill 18 AO Time and Attendance Management System User Manual 3 If the resigned employee is employed again or the operator delists an employee by mistake you can import the saved data in your computer and enter the delisted employee into the system again To import an employee click Import from the window of Personnel Entry Select the saved Excel file and open as shown in the following figure Import staff data Select file suggested to impart the file with valid dept name Please select the EXCEL file you want import and make sure that the file you select has valid Work ID Regist No Name Card No Besides the guide will automatically take out the repeated dept and persennel and if the selected dept is empty the new one will be added automatically Users is Filet H Documents and Settings MP Desktop Filed604031546 a Cancelli Zi Click Next to enter the menu of Import staff data Select the corresponding options of personnel data Import staff data Select the corresponding field Please select the field name corresponding the file you Want import and the guide will import these data in corresponding database Dept ID ad Married Dept name Dept M
5. both username and password are sa If you have installed SQL Server separately please enter corresponding user ID and password sa by default 3 Select the database To create a new database instance enter a database name and click Create If a database has already existed select Connect to the existing database choose the name and log on 4 When the database instance is created click Log on to enter the login window of AO Time Attendance Management System Se tile AO Time and Attendance Management System User Manual 1 Server name ocal a 2 Connection f Windows validation f Sql Server validation Wiser IB fsa Password ae s 3 Select DB f New database Name a0 Create By Connect to the existing database Name Exit Note 1 local means the local instance of SQL Server by default If you can not find the specified server it might be the following reasons the network is not connected the firewall blocks 1433 port or the server has not been started If the local server is installed for the first time which has not started SQL Server you need to restart the computer 2 If it cannot connect to the specified server please check whether the authentication mode user name and password are correct 3 Ifconnecting to the existing database fails the database might be damaged 4 5 System Login The login window is intended to verify the password and the level of the oper
6. menu of equipment setting g Add Modify can add a new equipment and modify the information of old equipment Add Modify M oe Property including getting equipment time status and modifying them Property 4 i Reset can initialize the equipment correct timefnote before initializtion please collect all data in equipment first Reset R yy all equipments _ Check S Exit X 5 2 1 1 Add or Modify Equipment Click the Add Modify icon select communication mode RS232 485 serial port or TCP IP communication port set the search range of terminals each terminal is assigned a unique terminal number in a network select communication port as shown in the following figure and click Next to search After the search is done click Finish 6 AO Time and Attendance Management System User Manual Add Modity equipment Add modify equipment The module is used to add 4 new equipment set or modify the connection parameter First check the equipment set the connection parameter then press Next to continue Equipment 22004 COM port TOMI Communicate 0O COM 232 48 r Baud rate 19700 i al Add terminal without check Search range 1 Bees 1 Cancello Tip i With regard to RS232 485 communication different equipment has different baud rate In general you can use the default value Add Modity equipment Add modity equipment The module is used t
7. AO Time and Attendance Management System User Manual 1 gt In Control Panel double click Administration Tools 2 gt Double click Local Security Policy and open Local Policy 3 gt Select Security 4 gt Ensure the following options are set to Default continuation before installing MSDE 2000 Release A In Windows NT and Windows2003 Device Installation operation of unsigned driver In Windows 2000 Installation operation of unsigned non driver II Question How to add a new employee into the system Answer 1 ID IC Reader 1 gt Enter his information in Personnel Entry 2 gt Upload his data into the terminal by Personnel Registration 2 Fingerprint Terminal 1 gt Enroll him into the terminal and remember his number 2 gt Enter his information in Personnel Entry in the computer and make his number match Card ID 3 gt If you have many employees to enroll you can enroll all of them into the terminal and then download their data to the database You can edit their information in Personnel Entry and then upload them back to the terminal III Question What to do when an employee loses his ID IC card Answer 1 gt Delete his card in Personnel Registration 2 gt Change his number in Personnel Entry 3 gt In Personnel Registration check the Change Card icon and then click Change IV Question After an employee has enrolled for demission his d
8. Clear up to delete old data 4 System Reset Initialization System Reset is designed to clear all data and return to the factory default setting At the same time it will backup all data in the current database Note 1 System Reset will clear up all data so you must make data backup before initializing 2 When you make data backup the default backup folder is under the software installation directory The default filename is Data current date and time You may change it to suit your needs 5 6 4 Operation Log Query It allows you to list important operation records and results of the system For example some operations such as system login database backup system reset etc can be tracked in the operation log Click on the menu System maintenance gt Operation Log Query to list records 5 7 Help The online help is designed to introduce basic information software functions and Operation instructions The user can press F1 or click Help on the system menu to get online help 44 ie AO Time and Attendance Management System User Manual Chapter Six FAQs Question I failed in the installation of MSDE and one window popped up in the process of installation The Instance name specified is invalid Please tell me how to solve this problem Answer l Tip Open Add or Remove Programs in the control panel to uninstall the Microsoft SQL Server Desktop Engine Reinstall AO softw
9. Next Select Default and click Next When Default turns grey it means SQL Server instance has already existed and you can enter any other instance name and click Next 9 Common users please select Typical and click Next et ee 10 Select Use Local System Accounts and Use the Same Accounts for Each Service Auto start SQL Server service E and click Next 11 Select Mixed mode Windows authentication and SQL Server authentication Enter SAPWD sa and click Next 12 Click Next the operating system will start to copy files and configure SQL Server 13 Click Finish to complete the installation of Microsoft SQL Server 2000 14 Restart the computer and then install AO Time Attendance Management System For detailed steps please see Chapter 4 1 Stand alone Terminal Edition Installation Note No need to install MSDE 4 3 Quick Start Flowchart Language Database System Setting Setting Setting Organizatio Equipment Attendance Operator n Setting Setting System Setting Management Personnel Personnel Entry Registration Flowchart Analysis 1 Language Setting When running AO Time Attendance Management System for the first time after the installation you must choose language among simplified s AO Time and Attendance Management System User Manual Chinese traditional Chinese and English Note The current operating system language is set as the default langua
10. ReeNum z a lt D c gt 2006 04 04 15 36 36 2006 04 04 15 36 41 00 00 04 You can print or export the report by clicking Print or Export 5 5 2 Daily Clock in out List This report lists every day s clock in out transactions by each employee All transactions by each employee in a work day are displayed in a single row Click Report Form Printing Daily clock in out list Set your preference and click the Query icon pa Fa HE QuerytE Export g Printi P Exitt E 3 Logistic 000s Jim 2006 04 0 08 30 12 00 13 30 17 30 Ill l 2006 04 04 15 45 50 2006 04 04 You can print or export the report by clicking Print or Export 5 5 3 Exceptional Clock in out List It lists exceptional clock in out transactions besides normal ones This report includes late arrival early departure absence and out for personal reasons etc Click Report Form Printing Exceptional Clock in out List Set your ae ae AO Time and Attendance Management System User Manual preference and click Query pe fa W Query F Export o Print P Exit X _ Dept Name Work ID Name Record datetecord tim signing ofzcord resuprder Ilird issuing d quipment I a Nd Service 000i Lucy 2006 04 01 08 30 SignonthNormal 1 2006 04 01 000 Service 0001 Luc
11. print them to a default Windows Printer The available reports include raw clock in out transactions hours worked by regular and irregular hours daily totals monthly totals access control clock in out totals and so on In addition it may collect all kinds of data calculating hours worked by regular and overtime hours hours of employee absenteeism non work exception tardiness and miscellaneous leaves vacation holiday sick and other The employer can authorize the administrator to manage AO Fingerprint Time and Attendance Management System and the administrator can protect and prevent illegal and unauthorized use of the system by setting administrator password login The system is of strict data entry fault tolerant capability reducing the risk of inappropriate operations and illegal data input The backup function of the system ensures that data will not be lost and the system will restore operation quickly when malfunction occurs AO Fingerprint Time and Attendance Management System boasts seven major functional blocks namely personnel information setting terminal administration time and attendance registration access control management report form printing system maintenance and help AO Time and Attendance Management System User Manual Chapter Two Glossary 1 Equipment Terminal It is a stand alone fingerprint card reader used for employee clock in out It can identify registered cards or fingerprints store clock in o
12. 3 Time Attendance Management 5 3 1 Time Attendance System Setting It allows the user to set computing rules for attendance setting including work shift late arrival early departure overtime absence sick and others Click from the main menu Time Attendance Management Attendance Rule Configure and you are prompted with the following figure sJ AO Time and Attendance Management System User Manual 1 Work Shift Setting shift Rule for laterleaw Attend On duty Checking 4ttend Checking Rule for overtime begin on duty end off duty Rule for outgoing Unit of account On duty A M jo5 30 jos 30 Jw j Es Jw Attend without sh Other Rule On duty pom _ __ 13 30 we t e ZZ 18 30 i 04 00 F Confirm o Exitl Work shift setting is designed to set punch in out time for employees You can set one or two sections for one shift in addition to one optional overtime rule If there is only one work shift you can set punch in out time in the first row and leave the second row blank Punch in Time Shift Round the time before the shift start time in which employee transactions are treated as on time and beyond which not treated on time For instance in the above figure punch in time is 05 30 08 30 You can uncheck it as well Punch out Time Shift Round the time after the shift stop time in which employee transactions are treated as on time and beyond which not treated on time You can also un
13. AO Time amp Attendance Management System Software Manual Application Fingerprint terminal Fingerprint access control terminal Fingerprint terminal with access control and visible walky talky system IC ID card inductive terminal AO Time and Attendance Management System User Manual Contents Ver 1 0 Chapter One System Overview Chapter Two Glossary Chapter Three System Requirements 3 1 Hardware Requirements 3 2 Operating Environment Chapter Four Software Installation and Quick Start Flowchart 4 1 Stand alone Terminal Edition 4 2 Network Edition 4 3 Quick Start Flowchart 4 4 Database Configuration 4 5 System Login 4 6 System Setting Chapter Five Detailed Operation Instructions 5 1 Personnel Information Setting 5 1 1 Organization Setting 5 1 2 Personnel Entry 5 2 Terminal Management 5 2 1 Equipment Setting 5 2 1 1 Terminal Adding and Modifying 5 2 1 2 Property Setting 5 2 1 3 Equipment Initializing 5 2 2 Personnel Registration 5 2 3 Data Gathering terminal records gathering 5 3 Time and Attendance Management 5 3 1 Time and Attendance System Setting Pa ee AO Time and Attendance Management System User Manual 5 3 2 Editing Attendance Time 5 3 3 Special Time and Attendance Rregistration 5 3 4 Time and Attendance Processing 5 4 Access control Management 5 4 1 Equipment Location Setting 5 4 2 Clock in out Detailed Query 5 5 Report Form Printing 5 5 1 Clock in out List 5 5 2 Daily Clock in out List 5 5 3 Excepti
14. Input work ID ono002 00035 2y work ID lard ID Dept ID Dept Name onoz Lily Do0002 fs Ministry of pe 0003 o0003 06560868 Ministry of pe j gt Start date 2006 04 04 End time 2006 04 04 C Overtime C weekend C Leave f evectian C Outgoing Result type o501 Evection Enroll by shift Start time jos 30 End time 17 30 Remark I M Continue Add ul saveta x cancele Delete Edit Special Attendance Record Click Query in the Special Time Attendance Registration window set your preference and leave unnecessary conditions blank Dept Namel Work IDi Jooos Namet Start datei 2006 04 03 End date 2006 04 03 Query gy Exitts And then click Query to get the list as shown below 33 AO Time and Attendance Management System User Manual a p SA AddtA Edit E Delete D Query F Export o Print P ESEL Dept Name Work ID Name Start date End date Start time End time jl check on wd Remark Operator Operational date A Ministry of 0002 Lily 2006 04 04 2006 04 04 08 30 12730 o501 sa 2006 04 04 14 51 3 Ministry of 0003 2006 04 04 2006 04 0408 30 17 30 0501 sa 2006 04 04 14 51 3 You can select a record and delete it Or you can select a record and click Edit to make desired changes Make sure to click Save before closing the window 5 3 4 Time Attendance Processing Tim
15. Management System will appear on the desktop Note 1 Do not run AO Time Attendance Management System without installing MSDE or other editions of SQL Server 2 If an edition of Microsoft SQL Server 2000 or higher has been installed in your computer MSDE is not required to be installed but MSDE is mandatory for Al Time Attendance Management System 3 MSDE is a free desktop database provided by Microsoft which can be downloaded from Microsoft s website Tip If you download a free copy of MSDE from the website you need to modify the configuration file of setup ini In this file set Options SAPWD sa SECURITYMODE SQL SPAWD means the code of SA account after installation and SECURITYMODE means authentication mode See the SQL Server Books on Microsoft s website 4 2 Network Edition Installation For LAN users Microsoft SQL Server Standard Edition or Enterprise Edition must be installed along with AO Attendance Management Software The installation guide is as follows 1 Insert Microsoft SQL Server 2000 CD into the CD ROM 2 Select Install SQL Server 2000 components after the CD is auto run 3 Click Install Database Server 4 Select the local computer and click Next Lee AO Time and Attendance Management System User Manual Select Set up New SQL Server or Install Client Tools Click Next Fill in the user name and company name and then click Next Select Server and Client Tools and then click
16. a Ex itt is Whether time before the shift start time is considered overtime if you choose Yes and if the shift start time is at 8 00 and you punch in at 7 00 one hour between 7 00 8 00 is treated as overtime If you choose No the one hour is not overtime Whether time after the shift stop time is considered overtime if you choose Yes and if the shift stop time is at 17 30 and you punch out at 18 30 one hour between 17 30 and 18 30 is treated as overtime If you choose No this one hour is not overtime How to calculate work hours on holidays or weekends O By the time of shift means the system will calculate holiday or weekend overtime hours by the same rules as in the weekday shift For example 08 00 17 30 in a weekday is a regular shift which is divided into two work time sections 08 00 12 00 and 13 30 17 30 and from 12 00 to 13 30 is not treated as work hours Holiday or weekend overtime 999 hours follow the same rule 1 By in and out means hours worked are calculated based on punch in out transactions but not on shift rules 4 Rules for Outgoing Out of job position You can choose how many minutes when an employee is out of his job position during a shift will be considered as being outgoing You can specify how many minutes when an employee is out of his job position during a shift will be considered absent Is Outgoing considered to be time worked If you choose Yes
17. ame Identity ID Work ID work IC Default shift Employee name Name Weekend ID Regist Na Card ID Team ID Card Mo Card Nowe Entry date Sex SEX is Remark Identity ID Weekend Ml Entry date Remark Previous P Nextt Mi Cancello The field with must be filled Then click Next to finish 19 AO Time and Attendance Management System User Manual Note 1 If the equipment is a fingerprint reader the employee s Card ID must match the fingerprint registration number Otherwise time and attendance data will not be displayed exactly 2 After delisting the employee you must go to the window of Personnel Registration upload the information to the terminal to remove the resigned employee or the information and clock in out records of the delisted employee still exist in the terminal For the IT 2100 user you should first collect data before doing personnel dimission or data will be lost But it is not mandatory for other type of machine users 3 If personnel data cannot be imported smoothly you can close Import open saved personnel data with EXCEL and then import it again 5 2 Equipment Management 5 2 1 Equipment Setting Equipment Setting allows the user to add or modify equipment set equipment property cancel the administrator initialize the equipment etc Click from the system menu Equipment Management Equipment Setting to enter the
18. and Attendance Management System User Manual employee s shift by choosing 1 with no shift O by shift See Chapter 5 1 2 You can specify how many minutes are required to be counted as a work day If an employee s time worked is less than the number of minutes you specify he will be considered being absent If an employee s time worked is more than the number of minutes you specify he may be considered working overtime You can set after how many minutes have been worked that overtime will begin to accumulate For example if you set 480 minutes as a requirement for a work day and 30 minutes more than a work day 480 minutes is required to be counted as overtime an employee who works 509 minutes will not be considered working overtime but an employee who works 511 minutes will get 31 minutes overtime Please note this attendance mode ignores late arrival and early leaving Shift Rule for laterleaw How many minute the attendance Asa Rule for overtime time up to calculate 4 day Rule for outgoing Unit of account How many minute the attendance 24n eee ee ae time exceed calculate overtime How many minute between oan duty i44 and off dute Minute Other Rule How many attendance time exceed 1270 ZerocMinute Statement Attend without Shift is not fix time at on duty or off duty Confirm a Exits Some companies may have employees that work overnight that is these employees start wo
19. are and MSDE and you must restart you computer after the installation Please note the following issues when installing MSDE Software requirements and system requirements MSDE 2000 requires the installation of Microsoft Internet Explorer 5 0 or higher The minimum installation is enough and the Internet Explorer need not to be the default browser Except for Windows 98 and Windows Millennium Edition the file and printer sharing function should be enabled so as to run Desktop Engine Setup exe To verify this setting please do the following In Control Panel double click Network connection Click Advanced Advanced Setting or Property in the option tab Adapter and binding confirm that you have checked File and printer sharing for Microsoft Network If any of the following security policies are set as Disable installation the installation of MSDE 2000 Release A will fail 1 gt Local security policy of Windows XP Device Installation of unsigned driver 2 gt Local security policy of Windows 2000 Device Installation of unsigned non driver If you have set Disable installation you will have to change the setting to Default continuation before installing MSDE 2000 Release A If necessary you may restore the previous policy after the installation Disable installation is not the default setting of these security policies To set these policies please do the following AS
20. asons like when the user needs to reinstall the system but did not backup the database and if data in the terminal is not cleared up you may import all of the data from the terminal to the management software 5 2 3 2 Clear up Data See 5 6 3 Data Maintenance 5 2 3 3 Import Clock In Out Files When every time you collect data from the terminal a cm file will be automatically generated and saved under the folder of Data This file contains the current time and attendance records and you can restore the database with it in case you delete something by mistake Click Import enter your password specify the file and click open 5 2 3 4 Download by U disk After using USB flash drive to download data from the time and attendance terminal you can insert the disk into the computer click U Disk Load and the software will prompt you to specify the file and import it Note 1 Invalid data means duplicate records or already existing in the database or a file in an incorrect format This barely happens If the window of invalid data pops up you need to check if the file already exists or exists in a wrong format In general in order to increase the efficiency of data gathering begin by setting the parameters first 2 In case the system is damaged you may restore clock in out data by locating the backed up file from the directory of C Program Files Card A0 Data or in your specified installation path 5
21. ata still show up in the data processing Why Answer When an employee has enrolled for demission his data will be deleted from the terminal but his time and attendance data is still stored in the software after being backed up So you need to delete his data from the software 46 AO Time and Attendance Management System User Manual V Question How to delete an employee s repeated records Answer Click on the menu Edit Attendance Time Query select repeated records and click Delete VI Question What to do when I want to check employees time and attendance Answer 1 gt Download data from the terminal 2 gt Click Time Attendance Processing set your preference and click Analyze 3 gt Click Daily Time Attendance List set your preference and query VII Question Can I hide the column in the report that I do not want to see and print Answer Yes Click the heading of the report Table Configure uncheck the column you do not want to show and click Save Aa AO Time and Attendance Management System User Manual Appendix 1 Terminal Management Equipment Setting Property Setting Fingerprint Terminal Operation Click Property A in the new window Get Terminal Time To get Terminal Time select Set equipments tim i then See click Clontirm O Click Property A in the new window Change Terminal select To chang
22. ation There are two options The first one Record and Sign on means the employee must be added into Special Time Attendance Registration See Chapter 5 3 3 and punch in out with his fingerprint or card The second option Record Only means the employee only needs to punch in out but is not required to sign in for Special Time Attendance Registration The conditions for weekend and holiday overtime calculation there are two options as well Record and Sign on means the employee must be enrolled into Special Time Attendance Registration See Chapter 5 3 3 as well as punch in out in person Record Only option means that the employee only needs to punch in out in person and transaction records will be used to calculate the overtime AG AO Time and Attendance Management System User Manual Shift Rule for late leav How many minutes the overtime exceeds a Rule for overtime the stated time is it valid Rule for outgoing Unit of account The condition of overtime workaday record and sign on Attend without sh record and sign on carr Other Rule The time before shifts is considered as overtime automatically The time after shifts is considered as MHo overtime automatically The calculation condition of overtime record and sign on Weekend and overtime in holiday The calculation mode of overtime weekend O By the time of s and overtime in holiday Ay Confirm
23. ator who is about to login The system administrator ID by default is sa and password is left blank for initial login 12 AO Time and Attendance Management System User Manual Liser ID Password Select the corresponding user enter the password and then click the Confirm icon 4 6 System Configuration System configuration is intended to set the user s abbreviated company name company logo and the equipment model The window below will appear when login for the first time Or the user can open this window by clicking System Maintenance System Setting On the menu of System Setting enter the company name double click the picture box to select the company logo and then select the corresponding time attendance Company info Equipment Set Other Equipment type 104 22004 Savel Exit ts AO Time and Attendance Management System User Manual equipment type under Equipment Set Finally click Save Note 1 The abbreviated company name and company logo will display on the top of reports 2 Different types of terminals have different software operation modes Please make sure that the setting is corresponding to the terminal otherwise some errors might be generated The selected equipment under Equipment Management should match the equipment you are about to use _14 AO Time and Attendance Management System User Manual Chapt
24. cal sign 002 Location One On off duty Service 07606705 2006 04 07 09 40 12 Local sign__ 002__ _ Location One On off duty _ C 07 705 2006 ff dut z ice 02 0001 00001 Lucy 2006 04 07 09 40 13 Local sign 002 Location One duty N i m m m m a NINN 0 9 9 9 9 9 9 9 9 A A EEA E EA EEA E o p a i You can print or export report forms by clicking Print or export 5 5 Report Form Printing 5 5 1 Clock in out List This report lists raw clock in out transactions by each employee Each transaction is displayed in a single row Select from the system menu Report Form Printing Clock in out List ao o s Query F Export o Print P Exit x Dept Name Work ID Name Card No f pc Record date gt Record date lt 2006 04 01 2006 04 04 Sign on the card Equipment ID 1 Record Record time gt Record time lt SS Set your preference for the report and click Query You can leave unnecessary options in blank 36 AO Time and Attendance Management System User Manual we Query E Export O Print P Exit X Work ID Card ID Name Record datetecord tim an the juipment hoff duty sidoperatoi Operational date a gt oo03 00003 Jack 2006 04 01 08 30 Sign o 000 On Off duty sa 2006 04 03 16 33 0003 00003 2006 04 01 17 30 Signojoo0 Onoff duty sa 2006 04 03 16 33 5 o
25. check it 2 Late Arrival and Early Leaving Setting This function is meant to set rules for late arrival and early departure The interface is shown as follows Note Decide whether late arrival and early departure time should be calculated into one s work time totals on the third option If you choose Yes no minutes will be deducted from the time totals If No there will be a deduction 25 AO Time and Attendance Management System User Manual Shift Rule for late leaw How many minutes your record time 10 Rule for overtime exceeds the stated time is it late Rule for outgoing Unit of account How many minutes your record time gt 99 Attend without sh exceeds the stated time is it absent from 1 Other Rule telat i Are the time of late and leave early Yes considered as the attendance time How many minutes your record time is 5 less than the stated time by is it leave early How many minutes your record time is 29 less than the stated time by is it absent from work gt Confirm Exit 3 Overtime Rules First of all you can specify after how many minutes have been worked that overtime will begin to accumulate It means that the system will only calculate time worked as overtime if it is longer than the specified amount of time If you set it as 29 minutes for example the system would not calculate overtime for the employee who worked 28 minutes The conditions for weekday overtime calcul
26. database to the terminal If you have many terminals you can register employees in one terminal and download them into the database and then you can upload them to other terminals Operation Select the terminal select the employee you can select more than one employee by holding Ctrl or Shift click Dowload R then fingerprints in the terminal will be downloaded and saved to the database Select the terminal select the employee you can select multiple employees by holding Ctrl or Shift click UPload W then the fingerprint in the database will be uploaded to the terminal SQ Delete Fingerprints Get All Fingerprints AO Time and Attendance Management System User Manual To delete fingerprints from the terminal The deleted employee can not use the terminal To get all fingerprints from the terminal Select the terminal select the employee you can select multiple employees by holding Ctrl or Shift click Delete D and then the fingerprint in the terminal will be deleted The computer and the terminal should be connected however the fingerprint in the database still exists Select the terminal click Set all 4 and all fingerprints in the terminal will be saved to the database 51s
27. e Attendance Processing allows the user to handle raw transactions and work out each employee s time and attendance results based on shift overtime vacation holiday sick outgoing and other rules Click the Time Attendance Processing icon you will see the following menu 4nalysable range Start date 2006 03 01 Ea End date 2006 03 31 0 Ce N W All result Analyser Exit Mot selected means to analyze all Select desired pay period and employees and click Analyze If you do not sai AO Time and Attendance Management System User Manual uncheck All Result the complete result of all time and attendance records will be analyzed and produced by default Note 1 Time and attendance reports can not be generated without doing Time Attendance Processing If no result is produced by processing it is probably because the employee does not have a shift by default or the employee is hired later than the data processing date 5 4 Access Control Management 5 4 1 Equipment Location Setting This function allows you to specify the location of attendance equipment Click Access Control Management Equipment Location Setting 4c aif e J Fa Addai Edit E Delete D Export Printi E Exit x Location ID Departmentocation nam Poo organ One Location On poo Position ID P 02 Position Location Tow Organ SGO00L Organi al ae Remark
28. e terminal time Time W Set the equipment time to compute then click OK Click Property in the new window tM Modify access control selec select Modify Access To modify access new status like Control status control status click OK 48 AO Time and Attendance Management System User Manual Get Access Control Status Get terminal status Get employees Cancel Admin Clear All To get access control Status To get terminal status such as the number of registration the record of clock in out To get the information of employees who have been registered in the terminal To change the administrator of the terminal to normal user To clear both registrations and clock in out records _ AQ Click select M Get access control then click OK Click Property Ad select Get equipment status then click Confirm o in the new window Select terminal which you want to operate then click 22t employees D Select the terminal on which you want to operate then click Cancel admini Select the terminal on which you want to operate and then click Clear alll Rj Appendix 2 Type Functio Download Fingerprints Upload Fingerprints AO Time and Attendance Management System User Manual Terminal Management Personnel Registration To download fingerprints from the terminal and save them to the database To upload fingerprints from the
29. er Five Detailed Operation Instructions Personnel information Equipment management Time Attendance Management Access Control Management Report form Printing System maintenance Help M E N U Module configure Personnel entry Attendance rule configure Editing Attendance Time Special Time Attendance Re Time Attendance Processing Data maintenance Clock In Out List Daily Clock In Out List Daily Time Attendance List tipwizard 2006 04 07 15 22 3 Operator sa The Main Interface of the System 5 1 Personnel Information Setting 5 1 1 Organization Setting Organization setting allows the user to specify a company s organizational structure including the company name department and sub department numbers names and remarks The hierarchical structure in various organizations can be configured From the main window of the software click Personnel information gt Organization setting as shown in the following figure _15 AO Time and Attendance Management System User Manual an a a be D Fa ra Addo Editt EJ Delete D Save Tantel Ey Export Printi Ey Exit Ei COMET i OL Service Super dept O2 Ministry of personn O3 Logistic Dept ID O4 Marketable Dept name Service SOS Remark Click JC Add select Super Dept enter Dept name and click P Bave s to finish 5 1 2 Personnel Entry Personnel Entry allows the user to view all employees and thei
30. erprint terminal For the fingerprint terminal you need to download all fingerprint registration data first and then upload employees information associated with the fingerprint number card number into the terminal See Chapter 5 2 11 Data Backup Click System Maintenance Data Maintenance Backup verify password select save path click Save finish backup Tip It is recommended to backup database regularly to avoid data loss in case of computer failure The backup database can be restored when the software is reinstalled 4 4 Database Configuration After the installation when you login for the first time you will be prompted to configure the database The software will lead you to create a new database or connect an existing database with AO Management System and to set parameters The steps for the database connection are as follows 1 Select the server name The default server local is set for using the local database For the network user the server name of the operating computer on the workstation can be selected When the local database starts up successfully an icon of the database will appear in the bottom right hand corner of your PC desktop screen 2 Select the connection mode There are two modes to connect AO Time Attendance System with SQL Server namely Windows Authentication and Mixed Mode Authentication and the latter is recommended If MSDE has been installed as default
31. es to the attendance setting 5 3 2 Editing Attendance Time Punch Editing 1 Insert an Employee Punch Editing Attendance Time allows the user to review and edit employee transactions When an employee forgets to punch in or out you can easily insert a transaction manually Double click Editing Attendance Time Add select employees See the figures below Add A Query F Exit X Bssnnannnnanannnanannnnnannnnds Click Add 30 AO Time and Attendance Management System User Manual Input work ID ja003 ay N6560866 Card ID Work ID Dept Name Ministry of pe Start date 2006 04 01 ape 2006 04 01 Stan card by shift Time of sign 1 08 30 In Out status j2 0n duty Off Pegin In Out status j2 0n duty Off Time of sign 2 Reason for e W Continune Add y Save S x Cancel You can select a name by clicking the icon in the top right hand corner or enter your preference to find out employees you want to edit Make desired changes and click Save 2 Delete Edit an Employee Punch Click Editing Attendance Time Query select desired pay period and query conditions You can leave unnecessary options blank click Query in the Query Condition window If you want to see punches inserted manually select O Sign on the Card from the drop down list box If you want to see raw transactions select 1 Rec
32. ge 2 Database Setting After language is set the dialog box of database setting will pop up The setting steps are select server name There is no need to change the server name if using the local database select link mode The mixed mode of Windows authentication and SQL Server authentication is recommended The default user name and password is sa respectively click Create to establish a new database use the default database name Finish and then click on the confirm icon 3 Login The login window will pop up The initial user name is sa and the password is left blank click Confirm to enter the system In the future you can login by double clicking the shortcut on the desktop 4 System Setting For the first time login the system setting window will be prompted The user is supposed to fill in the company name and logo which will appear on the top of reports and select the type of time and attendance terminal 5 Operator Management If there are several operators who will use the system you should set up an account and a password for each operator Click System Maintenance Operator Management click Add enter user name and password save 6 Time Attendance System Setting You can set work shift late arrival early leave overtime computational rules for attendance and make modifications of them to suit your needs based on actual circumstances The default setting is a tip to you Then clic
33. ge leave Hour CO Late times Minutey CO Leaveearlytimes Ti CO 58 Absence from duty H M 52 Exit x Check on attendancg VI i O S SL sNonee Mon dutyi COT se Center O O Nonej es ef ca 2 49 80 50 ae aaa i lt 1 gt The column width showed in the above table is default values You can adjust them manually and save the changes 2 gt Double click the column that you want to edit When your cursor can be placed in the field you can edit and save it sk Note This function allows you to set the attributes of all tables in the system such as Personnel Entry Clock in out Registration Special Attendance AD e AO Time and Attendance Management System User Manual Registration Daily Time Attendance List Monthly Attendance Summary raw Clock in out List etc 5 6 System Maintenance 5 6 1 Changing Your Password The username for the initial system login is sa and the password is blank You are supposed to change your password after the first time login Click on the menu System Maintenance gt Changing Password enter a new password and click Confirm Password can be set as 1 10 numbers or letters 5 6 2 Operator Management This function allows the user to add administrators and set operator passwords Click on the menu System Maintenance gt Operator Management click Add to add a new operator and Save
34. k Save 7 Equipment Setting Select Equipment Management Equipment setting Add time attendance terminal when it is done the user can do other operations It is recommended that the first time user initialize the terminal for space clean up then set punch in out time intervals verify equipment time and set the terminal number 8 Organization Setting Click Personnel Information Organization Setting click Add enter the organization name save Complete the setting based on the organization s structure 9 Personnel Entry Click Personnel information Personnel Entry enter the employee s work ID you specify name card number match the fingerprint registration number identity number such as social security number etc and then select the attendance type and weekend vacation length save 10 Personnel Registration Click Equipment Management Personnel Registration select the equipment number If no terminal available click Equipment setting click Add Modify to search for terminals when it is 10 AO Time and Attendance Management System User Manual successful close the Equipment setting window select employees Hold SHIFT or CTRL key to select more click Upload to transfer employees information including names into the time and attendance card terminal Note This step is very different from the fing
35. lation and Flowchart 4 1 Stand Alone Terminal Edition Installation 1 Insert the product CD into the CD ROM The CD consists of two software packages AO Time Attendance Management System and MSDE Microsoft SQL Server Desktop Engine 2 Open the CD run Setup exe and start the installation 3 Select the desired language and Click OK Choose Setup Language x iii Select the language tor this installation from the choices below 4 Click Next and choose an installation path ie Setup Ad Select Destination Location Where should 40 be installed Setup will install 40 into the following folder To continue click Next IF you would like to select a different folder click Browse D Program Files 40 V1 62 ern Browse At least 47 5 MB of free disk space is required Back Cancel 5 Click Next and click Installation Click Finish when it is finished 6 Next a dialog box will pop up which reads attendance management system requires database whether to install MSDE data base management system click STe AO Time and Attendance Management System User Manual ves to install MSDE Microsoft SOL Server Desktop Engine J Please wart while Windows configures Microsoft SQL Server SeT Desktop Engine Gathering required information EEEREREREEEREE Cancel 7 When the installation of MSDE is completed an icon of AO Time Attendance
36. o add a new equipment set or modify the connection parameter First check the equipment set the connection Parameter then press Next to continue Equipment E IP address 192 168 1 102 Port Moa a000 Communicate 2 Aksini li Add terminal without check Search ae 1 Mexti hl Cancello 11 With regard to TCP IP communication the default value of Port No for the 2200A terminal is 8000 and for the fingerprint terminal 5005 Note Make sure the equipment has been connected and can communicate with the computer before searching Otherwise there might be some errors 21 AO Time and Attendance Management System User Manual 5 2 1 2 Property Setting Equipment property setting is used for changing equipment number and time setting the time interval of clock main card electrical bell send or delete short message etc There are some delicate distinctions of settings for different equipment Select from the system menu Equipment Management Equipment configure Property Setting For detailed operation steps please refer to the appendix or online help 5 2 1 3 Equipment Initialization Equipment initialization is designed to clear up all data and return to the initial factory setting Check the equipment you want to initialize on the menu of vlam All equipments Equipment setting a cometigzoo3 vig OO1F Click Clear all enter your password if applicable and c
37. ogistic ooos tim 2006 04 01 17 30 Sign onth Normal 4 2006 04 01 ooo _ E E a sn Es ES Ee ee g 2006 04 04 16 01 49 2006 04 04 16 02 03 00 00 13 You can print or export the report by clicking Print or Export 5 5 4 Daily Time Attendance List This report lists daily transactions and accumulations of time worked including clock in out time overtime holiday vacation late arrival early departure sick absence and so on This report can be generated for an individual employee a department or all employees Click Report Form Printing Daily Time Attendance List 38 AO Time and Attendance Management System User Manual lt _ Query F Export Q Print P Exit X Dept Name Work ID Name Check on attendance date gt 2006 04 04 M Check on attendance date lt 2006 04 04 Query Q Exit x Set your preference and click Query fa Query F Export O Print P Exit X Work ID Na me on attendanc On duty1 Off duty 1 On duty 2 Off duty 2 Day shift Hour it shift Hine workadayie in weekenin A MW LE De a Ea 12 00 13 30 17 30 750 J J o Jo y es A S S ooo2 fuily 2006 04 01 J So o oo S e S S MAE i E i E Ss ls ooo3 _ f3ack 2006 04 01 J o y G S jo003 3ack 2006 04 02 o o o S S S S 2006 04 04 16 07 28 2006 04 04 16 07 37 00 00 08 You can print or export the report by clicking Print or E
38. onal Clock in out List 5 5 4 Daily Time and Attendance List 5 5 5 Monthly Attendance Summary 5 5 6 Daily Attendance Symbolic List 5 6 System Maintenance 5 6 1 Changing Your Password 5 6 2 Operator Management 5 6 3 Data Maintenance 5 6 3 1 Data Backup 5 6 3 2 Data Recovery 5 6 3 3 Data Cleaning 5 6 3 4 System Reset 5 6 4 Operating Log Query 5 7 Help Chapter Six FAQ Appendix 1 Quick Start Terminal Management Equipment Setting Property Setting Appendix 2 Quick Start Terminal Management Personnel Registration ae AO Time and Attendance Management System User Manual Chapter One System Overview Driven by user demands AO Fingerprint Time and Attendance Management System is a simple but effective employee time and attendance management system designed to manage a company or factory s time and attendance from a Windows based personal computer AO Fingerprint Time and Attendance System supports two kinds of attendance tracking that based on fixed shift rules or that which is not The latter applies to the company which just has one work shift or has no shift rules at all The employee only needs to clock in out daily In the latter there is no need to arrange work shift for employees The operation is simple and it is provided with online help This system is characterized by its quick and concise data analyzing processing querying and collecting The reports selection allows the user to generate a variety of reports and
39. onfirm Note 1 The operation should be done on condition that all equipment is connected through the cable or in a LAN If some equipment is not connected the transmitting and processing speed will be affected Sometimes the system will give a notice of Read Time out 2 While initializing and changing the equipment number only one terminal can be operated upon Before initializing you d better backup all data for lost data can not be restored 3 It is recommended to verify the equipment time every week or every month 4 For TCP IP communication mode Equipment initialization is very slow and may take a while If there is no response from the system after five minutes In fact the hardware might have been initialized but the software has not received the returning signal from the hardware you have to close the software and login again 5 If a short message has been sent to the terminal it can not be deleted from the database in the system Only when this message is deleted from the terminal first it can be deleted from the system A short message is no more than 24 characters IFs AO Time and Attendance Management System User Manual 5 2 2 Personnel Registration Personnel registration allows the user to upload personnel information into the time and attendance terminal writing or deleting or changing the registered personnel information With Personnel Registration you can check every employee s authoriza
40. ord Sign on the card TSC O Sign on the card 1 Record 2 Fingerprint 3 Passward The figure below is an example of the employee transaction list EE AO Time and Attendance Management System User Manual 4c Fi i Add A Edit E Delete D Query F Export o Print P Exit Work ID Name Card ID Record datetecord tim off duty siqjuipment Sperato Operational date Remark onthe A Q 0003 Jack 00003 2006 04 01 08 30 On Off duty 000 s 2006 04 03 16 33 5 Sign on 0003 Jack oooos 2006 04 01 17 30 On Off dutyjooo sa 2006 04 03 16 33 5 Sian on You can delete an employee punch by selecting it and clicking Delete You can also edit one s punches by clicking Edit and then Save Tip This management software can insert delete or edit all of raw and manual transactions 5 3 3 Special Time Attendance Registration Special Time Attendance Registration allows you to set shifts overtime schedules and miscellaneous leaves including vacation holiday sick and others Click Special Time Attendance Registration 4c C gt pa F Add A Edit E Delete D Query F Export c Printi Exit Y Click Add to open Manual Attendance Record Select employees desired pay period and attendance modes including overtime weekend leave business trip outgoing etc and Save 232 AO Time and Attendance Management System User Manual
41. r information You can enter or modify an employee s basic information in this section To do personnel entry click Personnel Information gt Personnel Entry as shown in the following figure 4c a pa LB fa Add A Edit E Dimission L Query F Import 1 Export O Print P Exit lt COMET Dept Name Work ID Name Card ID Card No Sex jdentity ID Attend typt eeken A 01 Service Ministry of pjOo02 Lily Day shift 1 day 02 Ministry of personnel Ministry of p 0003 00003 06560868 Male Day shift 2 day 03 Logistic O04 Marketable a a gt 1 Personnel Entry Click Add and the window of Personnel Info shows up Enter an employee s work ID you specify name card number should match the fingerprint registration number identity number such as social security number etc and then select the attendance type and weekend vacation length If the user wants to edit an employee s information click Edit to make some changes and 16 AO Time and Attendance Management System User Manual then Save 01 Service Dept name Work ID 0004 Name Lucy Click the Card p 00001 Card No 07606705 selected phota Sex 1 fernale Entry date 2006 04 01 Ra Iw Show photo Identity ID Attend type o by shift meekere Uc woo2 1 dan Remark o y Save S x Cancel C There are two kinds of time and attendance modes that confo
42. rking in the late evening and end working on the next day For these employees the maximum length between punching in and punching out is 1440 minutes 24 hours To put it another way an employee who works by no shift must punch in and out within 24 hours which is considered a workday A normal day by default begins at 0 00am midnight You can specify the maximum work time through midnight For example if you set it as 120 minutes the employees should punch out before 02 00am 29 AO Time and Attendance Management System User Manual 7 Other Rules Shift Rule for late leay How many minute 5 Rule for overtime Rule for outgoing Unit of account 4re the time of evaction considered as the Ho Attend without sh attendance time Other Rule Other Rules allow the user to specify within how many minutes repeated punching will be ignored and only the first valid punch is counted as clock in out For example if you set it as five and if an employee who works with no shift rules punches repeatedly at 8 00 8 01 8 03 8 06 his punches at 8 00 will be recorded as punch in time 8 06 as punch out time and 8 01 and 8 03 will be ignored You can specify whether business trip is calculated in one s time totals If choosing No the system will deduct it from one s work time Note l You can only get proper reports on condition that you have done Time Attendance Processing if you makes any chang
43. rms to shift rules and that which does not You can select the former by clicking O by shift or the latter by l with no shift A An employee s time and attendance conforms to shift rules He is on and off duty based on time and attendance rules and work shift setting This mode applies to those employees who come and go on fixed time B An employee s time and attendance does not conform to shift rules He is on and off duty based on no rules and his total work time is calculated based on punch in out transactions In this mode the setting value for one workday can be adjusted See Chapter 5 3 1 This mode applies to those employees who come and go not on fixed time 2 Personnel Resignation Dimission Registration To delist an employee from the table click Dimission to edit Click JE Add then click y to choose employees that you want to delete Refer to the figure below siTe AO Time and Attendance Management System User Manual Choice item Selected item Choice personnel Selected personnel Select based on dep Logistic 03 i 0001 Lucy Marketable 04 0004 Frank Ministry of personnel O i Service 01 Confirm Cancel C r gt E wh WW Addia EditiE Delete D Save S Cancel C Query F Export FrintiEi Exitixi Input Work ID jonoe a Work ID Name CardiD CardNo DeptID Dept Name POOD ily fo0002 05051354 o2 Ministry of pe Leave date
44. rrival early departure business trip and outgoing that violate shift rules or when an employee forgets to either punch in or punch out on a work day basis 9 Time Attendance Processing List every employee s hours worked according to attendance rules including shift Mee AO Time and Attendance Management System User Manual holiday vacation sick and others The records of regular and overtime transactions late arrival early departure sick leave etc can be looked up with time attendance processing 10 Work Shift The period of day employees are scheduled to work 11 Work Time Section It is the time actually worked within a shift For example 08 00 17 30 is a regular shift which is divided into two work time sections 08 00 12 00 and 13 30 17 30 and from 12 00 to 13 30 is a work interval viz lunch duration 12 Unfixed Work Shift It is used for those employees who come and go not based on fixed shift rules Please refer to section 4 6 for details 13 Click Method With regard to the options on the left column of the main menu click once to select double click to open the window 14 Clock in out List It lists raw clock in out transactions by each employee Each transaction is displayed in a single row 15 Daily Clock in out List It lists every day s clock in out transactions by each employee All the transactions by each employee in a work day are displayed in a single row 16 Exceptional Clock in out List It list
45. s such as the width of the table heading display or hide and so on The detailed instructions are as follows 1 Click on the first row of the table as shown below sdis AO Time and Attendance Management System User Manual Query E Export Print P Exit X Work ID Name on attendanc On dutyi Off duty 1 On duty 2 Off duty 2 Day shift Hour it shift Hine morkadayie in weekenn A 0005 i Table configurefS Jim 2006 04 02 J ASC A DESC D DO ET rs Frank 2006 08 30 12 00 13 30 17 30 7 50 oe eran Frank 2006 o4 02 ae ee ee ae uy pocoo E e E ee aes lily 2006 04 02 J To o o S e S y Jack 2006 04 01 J o a a d Jack 2006 04 02 SS A SE e S y sm gt 2006 04 04 16 07 28 2006 04 04 16 07 37 00 00 08 2 Sort by Ascending the column can be sorted alphabetically by ascending 3 Sort by Descending the column can be sorted alphabetically by descending 4 Report Form Setting You can set the attribute of the column by clicking Table Configure It allows you to set heading reveal or not width align mode column sum only applicable for numbers average value only applicable for numbers Refer to the following Column name Show Column w Align Column sum Column aver Sort A H Day shift Hour v 92 Left v None Night shift Hour Save S a Default D AW neral holiday Hour v Private affair leave Annualleave Hour CO Marria
46. s exceptional clock in out transactions besides normal ones It includes late arrival early departure absence out for personal reasons etc 17 Daily Time and Attendance List It lists daily transactions and accumulations of time worked including clock in out time overtime holiday vacation late arrival early departure sick absenteeism and so on This report can be generated for an individual employee a department or all employees 18 Monthly Attendance Summary It lists hours worked by regular and overtime hours and time totals of holiday vacation late arrival early departure sick absenteeism and others Every employee s complete time and attendance information is displayed in a single row This report can be generated for an individual employee a department or all employees AO Time and Attendance Management System User Manual Chapter Three System Requirements 3 1 Hardware Requirements ly 2 3 4 CPU 1GMHz or higher Memory 128MB or higher Hard disk 2GB or higher capacity Serial port COM port RS232 485 or TCP IP or USB interface 3 2 Operating Environment ie Stand alone machine operation Database MSDE 2000 Operating system WIN98 2000 ME XP NT 2003 Network operation Database MS SQL SERVER 2000 or higher enterprise standard edition Workstation WIN98 2000 ME XP NT Server WINDOW NT 2000 2003 SERVER AO Time and Attendance Management System User Manual Chapter Four Software Instal
47. tion level to the system get all personnel information stored in the terminal and write them onto the database Select from the system menu Equipment management gt Personnel Registration Regarding detailed operation instructions please refer to the appendix or online help Note If the equipment is IT 2100 you shall at first gather back up data before doing personnel registration or dimission resignation otherwise the data will be lost 5 2 3 Data Gathering Collecting Time and Attendance Records It allows the user to gather all clock in out records in the terminal You can import saved files into the software by selecting from the menu Equipment Management gt Data Gathering You can also import data from a USB flash drive a All equipments v a COMm2 19200 viv MEE C Collect all data Include new and collected f Collect new data Check S Clear data c Import file I Collect O Extia 5 2 3 1 Data Gathering When you gather data from the time and attendance terminal firstly check the equipment number under All equipment in the top left hand corner secondly select Collect new data or Collect all Data finally click Collect to finish Regarding Gathering all data If new records in the time and attendance terminal oe AO Time and Attendance Management System User Manual have been gathered for certain re
48. ut transactions and transmit data to computer via RS232 485 connection or TCP IP or USB flash drive 2 Equipment Terminal Number This is the number of each terminal equipment which is used to distinguish among multiple terminals connected in a LAN local area network Make sure that every terminal has a unique number assigned by the administrator 3 Serial Port An I O port through which data is transmitted and received serially used for communicating between computer and terminal 4 Baud Rate The number of information bits that can be transmitted in one second Here it means the transmission speed between computer and terminal The Baud rate on the PC must match the Baud rate set on the terminal The Baud rate may be adjusted on the terminal by an administrator 5 Editing Attendance Time punch editing Insert or delete an employee s punches manually 6 Personnel Registration Download employee fingerprint data from the terminal to the management software Upload employee information to the terminal including registered fingerprints related numbers and names Every employee s fingerprint is associated with his employee number and name The number and the name are displayed when the employee places his registered finger on the terminal which produces a clock in out record as well 7 Attendance Time The time totals of punch in out based on shift rules namely the actual hours worked by an employee 8 Absence It includes late a
49. xport 5 5 5 Monthly Attendance Summary It lists hours worked by regular and overtime hours and time totals of holiday vacation late arrival early departure sick absence and others Every employee s complete time and attendance information is displayed in a single row This report can be generated for an individual employee a department or all employees Click Report Form Printing Monthly Attendance Summary 39 AO Time and Attendance Management System User Manual 2006 04 01 2006 04 30 Fa You can print or export the report by clicking Print or Export 5 5 6 Daily Attendance Symbolic List This report lists daily attendance summary with symbols Click Report Form Printing Daily Attendance Symbolic List 40 AO Time and Attendance Management System User Manual Query F Export O Print P Exit X Dept Name Work ID ee Name Record date gt 2006 04 07 ly Record date lt 2006 04 07 Query Q Exit X Set your preference and click Query pE ro Query F Export O Print P Exit x e c ccce z e c SE YE Sle ieee ie Seeley eisai Is s s s s s s s s s s s s s s s fs s s s You can print or export the report by clicking print or export Attachment Report Form Configuration Report Form Configuration allows the user to set the format for all report
50. y 2006 04 01 12 00 Sign onth Normal 2 2006 04 01 ooo Service 0001 Lucy 2006 04 01 13 30 Sign onth Normal_ 3 2006 04 01 000 Service 0001 Lucy 2006 04 01 17 30 Signonth Normal 4 2006 04 01 o00 try of perso oo02 Lily 2006 04 01 08 30 Sign onth Notsettle 1 2006 04 01 ooo try of perso ao02 Lily 2006 04 01 12 00 Sign onth Notsettle 2 2006 04 01 ooo try of persol0002 Lily 2006 04 01 13 30 Sign onth Notsettle 3 2006 04 01 000 try of persolo002 Lily 2006 04 01 17 30 Sign onth Notsettle 4 2006 04 01 000 try of persol0003 Jack 2006 04 01 08 30 Sign onth Notsettle 1 2006 04 01 ooo try of persol0003 Jack 2006 04 01 12 00 Sign onth Notsettle 2 2006 04 01 000 try of persol0003 Jack _ 2006 04 01 13 30 Sign onth Notsettle 3 2006 04 01 000 try of persol0003 Jack 2006 04 01 17 30 Sign onth Notsettle 4 2006 04 01 000 Service 0004 Frank _ 2006 04 01 08 30 Signonth Normal_ 1 2006 04 01 o00 Service 0004 Frank _ 2006 04 01 12 00 Signonth Normal 2 2006 04 01 o00 Service 0004 Frank 2006 04 01 13 30 Signonth Normal 3 2006 04 01 o00 Service 0004 Frank _ 2006 04 01 17 30 Signonth Normal_ 4 2006 04 01 o00 Logistic 0005 _ Jim 2006 04 01 08 30 Signonth Normal 1 2006 04 01 o00 Logistic 0005 Jim 2006 04 01 12 00 Signonth Normal 2 2006 04 01 o00 Logistic 0005 Jim 2006 04 01 13 30 Signonth Normal 3 2006 04 01 o00 L

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