FleetVision User`s and Administrator`s Guide
Contents
1. 17 Installation Instructions esee ie e ara i E nnne HERE 18 Installing Microsoft Internet Information Services IIS 19 Downloading the VersaTrans e Link Installation Files or Using a CD 19 Downloading the Versa Trans e Link Installation Files 20 Using the VersaTrans e Link Installation CD sse 21 Installing amp Configuring the VersaTrans e Link Componenee 21 ii Table of Contents Installing or Enabling NET Framework sess eee 22 Installing the ASP INET AJAX Library ccce dte snper eriperet eetes 23 Installing VersaTrans e Link Web Service eWS sss 25 Specifying eWS Connection Settings essen 29 Installing and Configuring the VersaTrans e Link GUI 32 Specifying the VersaTrans e Link GUI Communications Settings 35 Changing the Session Timeout Length essen 38 Integrating the VersaTrans RP Routing Map sse 38 Setting Write Permissions for the Map sse 41 Chapter 3 Administering VersaTrans e Link 43 Managing the User Accounts snis aeter m et here e trei deese eei 44 Working with User Groups iiber AR e e RR 45 Who Should Have What Permissions sess 45 Adding2. sess 76 Finding a Student in VersaTrans e Link sss 77 VersaTrans e Link Table of Contents iii Saving and Editing a Filter 0 sse eene 81 Using a Saved Filter eret etti re Hesk Wad rien aes 83 Adding a Student Record to the VersaTrans RP System sss 85 Editing a Student Record in the VersaTrans RP System 88 Deleting a Student from the VersaTrans RP System sss 88 Viewing my Student s Records esse eee eene 89 Generating User Reports ii icv ied ona eee ie Ie E D HER RII ED HELP 90 Generating the Route Stop Locations Report sse 90 Generating the Student List Report 94 Managing the User Optiotis iet t etre d E e p ea I IRR eei iege dtes 96 Specifying the Number of Records that Display sss 96 Changing Your User Profile E mail amp Security Question 96 Switching the Student File eet 00 tette 90n k la en lak 98 VersaTrans e Link User s and Administrator s Guide iv Table of Contents VersaTrans e Link e Chapter 1 Introduction to VersaTrans e Link Topics In This Chapter What is VersaTrans e Link 2 Navigating the VersaTrans e Link Pages 4 Before Installing VersaTrans e Link 10 2 What is VersaTrans e Link What is VersaTrans e Link Welcome to Tyler s VersaTrans
3. 3 If this criteria came from an existing filter you can remove or add criteria as desired VersaTrans e Link Chapter 4 Using VersaTrans e Link 83 4 When you are finished adding or removing criteria click Save Filter Criteria Saved Filters lt Choose a filter gt w co 2ave Filter Criteria Save As Name Type Group v 5 Ifyou have used an existing filter you can either enter the name of the exiting filter which will write over that filter with the new criteria or you can create a new filter by entering a new name for the filter 6 Click on the TYPE drop down button to display the 3 available types Group Viewable by all users with the same user group as the creator Private Viewable only by the creator Public Viewable by any system user with reporting privileges 7 Select a TYPE and click OK to save the filter Using a Saved Filter To use a saved filter Path Students Find Students VersaTrans e Link User s and Administrator s Guide 84 Working with Student Records OR Path Reports gt Student List Report 1 Follow the path above to display the Student Search screen 2 Click on the Savep Fitters drop down button to show a list of available saved filters Saved Filters last name Group w so 3 Selecta filer and click 69 The search screen is populated with the criteria from the saved filter Last Name
4. Find Student This option allows users to search for a particular student s record in the VersaTrans RP system VersaTrans e Link Glossary of e Link Terms 103 Import Users from Student File This option allows you to create student user accounts from the student file records to save time and effort Logoff This option allows users to close the VersaTrans e Link system and log off the application Miscellaneous Rights These rights are neither student nor administrator specific rights Options Menu Option This option allows users to select a new password and if your group has permission switch the student file Password Type the default password for this user record in this field Preferences This user option allows you to specify the number of records that are displayed on each screen as the result of a student search and user search VersaTrans e Link User s and Administrator s Guide 104 Reports This option allows users to print reports about the information in either the student database or other information in the VersaTrans RP system Route Stop Locations Report The Route Stop Locations Report shows all of the bus stops for specific routes School Transportation Search This option allows users to check bus stop information for a particular address Session Time out Length In the web config file enter the number of idle time minutes you want to allow the user before logging them out of
5. 1331831 1331832 1331834 1331835 1331836 1331837 1331845 1331847 1331848 v Monday hd Generate Report Select the route you want to report on Click the Day drop down list and select a day You can filter the route list by Vehicle and or School If your user group is restricted to viewing students from a specific school that school name will be the default Click the Vehicle drop down list and select a vehicle and or click the School drop down list and select a school VersaTrans e Link User s and Administrator s Guide 92 Generating User Reports 5 Click the Generate Report button to display the Route Stop Locations report Route Stop Locations Report reate New Report return to filter Display PDF Version Report M Show students at stops O Show route map O Show days for students Day Monday Route Stop Locations Shutin ROBERT Bus 116 Drver NORTON Mieage 1 77 Time 5 54 Anchor WHSS Time Stop Pickup Dropoff 12 51 pm 7TH AVEG4TH AVE 0 0 12 51 pm 1 SCHOOL 13 5 0 Students Grade School ADAM ALEXANDER 10 WHS ADAM ALIX 09 WHS TIM AUGSTEIN 10 WHS ADRIAN BELL 10 WHS AARON HAUPT 10 WHS 12 2 WATERVLIET JUNIOR HIGH 12 56 pm SCHOOL 0 1 Students Grade School ADAM ALIX 09 WHS 12 57 pm 3 WHS SOCCER FIELDS 0 c Students Grade School ADAM ALEXANDER 10 NHS TIM AUGSTEIN 10 NHS ADRIAN BELL 10 NHS AARON HAUPT 10 WHS VersaTrans e Link Chapter 4 Usin
6. Preferences 1 Click Edit Preferences 2 Enter the number of records that you want to display per screen 3 The maximum number of records is 200 per screen 4 Click C Save Preference Changing Your User Profile E mail amp Security Question You can change your system password e mail and security question if your user group permissions allow you to VersaTrans e Link Chapter 4 Using VersaTrans e Link 97 To change your user profile Path Options Change User Profile 1 Follow the above path to display the Change User Profile page Options Change User Profile Change User Profile hoose Security Questio What was your first car w Answer Secunt estior Corvair Update User Profile 2 Complete the following fields to change your password Old Password Type the old password in this field New Password Type the new password in this field Note Your password must be between 4 and 40 characters in length VersaTrans e Link User s and Administrator s Guide 98 Managing the User Options Confirm new password Type the new password in this field to confirm your entry in the previous field Complete the following fields to change your e mail Old E mail Address Type the old e mail address in this field New E mail Address Type the new e mail address in this field Confirm E mail Address Type the new e mail address in this field to confirm your entry in the previ
7. Your school of residence is WATERVLIET HS You attend WATERVLIET HS You live 2 65 mi from your school e assigned to this bus stop 6TH ST BROADWAY E Where bus number 106 Route 1331 The Morning HS Route On the way from School You Rd Where bus number 1 School Bus Stop Student s Home To learn how to manipulate the map see Manipulating the Map and Viewing Area on page 7 VersaTrans e Link User s and Administrator s Guide 70 Working with Student Records 5 You can click the View Detailed Results link to display more detailed transportation information School Transportation Information Simple Search Advanced Sear Simple Search The information displayed below is subject to confirmation by the transportation or district office ISchool Transportation Information chool Dista Inbound Information V alk Ri tu k Dista T u E E 19 AJ te m t p Outbound Information Valk Ride Statu Ride alk Distance n Using the Advanced Search To find a student s bus assignment using the advanced search Path Students School Transportation Search VersaTrans e Link Chapter 4 Using VersaTrans e Link 71 The system default is the simple search Click on Advanced Search Select the student s grade from the Grade drop down list Select the student s school from the School drop down list Select the student s program from the Program drop down list a e YS N c Ente
8. Chapter 1 Introduction to VersaTrans e Link 3 Path Conventions In this manual you always know where you are We begin all of our instructions with a Path entry that takes you from wherever you are to the screen we are talking about If you are already in the screen you can ignore the path The information in the URL line in our screen is specific to our installation of VersaTrans e Link Do not try to enter that information into your URL line as you will get errors Getting Technical Support As always Tyler s VersaTrans Solution is committed to your success If you have checked the Help system and consulted the manual and you still need assistance do not hesitate to call us Technical support is available Monday through Friday 8 30 a m to 7 p m Eastern time year round You can call us at 1 800 775 5556 or E mail us at versatrans support tylertech com VersaTrans e Link User s and Administrator s Guide 4 Navigating the VersaTrans e Link Pages Navigating the VersaTrans e Link Pages If you are familiar with your browser you will find VersaTrans e Link easy to use After you log into the VersaTrans e Link user site the Main Screen and Menu displays Main Screen amp Menu School Transportation P Find Students Add Student Home Students Administration VersaTrans e Link Online Information System Work with Students Find students view and edit student information add and delete stude
9. G Glossary 101 IIS installing 19 Importing users 59 Installation about 18 Installing before 10 L Legend map 7 Login how to 12 M Map drag zoom 7 manipulating 7 moving 7 VersaTrans e Link panning 7 reset 7 scale 7 zooming 7 Map Legend meaning of 7 Moving OnScreen map 7 P Pages navigating 4 Panning OnScreen map 7 Password retrieving lost 13 Password Retrieval enabling 12 setting up 12 R Reports generating user 90 route stop locations 90 setting write permissions 41 student list 94 Resetting map 7 Routing Map integrating the 38 Index iii S Scale map 7 Search bypassing login 73 specifying options 76 student 77 using advanced 70 using existing data 71 Student deleting from RP 88 Student Record adding toRP 85 editing in RP 88 Student s Records viewing my 89 System Requirements what are the 10 T Technical Support contacting 3 Timeout Length changing 38 U User deletinga 58 User Group changing a user s 58 User Groups changing permissions 52 User Records creating new 57 viewing 55 Users displaying list of 64 importing 59 working with 54 V VersaTrans e Link downloading 20 Versatrans e Link CD install 21 Z Zooming map 7 VersaTrans e Link User s and Administrator s Guide iv Index VersaTrans e Link
10. Removing User Groups and Permissions sss 46 Adding a User Group and Selecting Permissione 48 Removing User Group 2e nde watidin dete eisai ye Ke b 51 Changing the Permissions of User Groups sss 52 Working with Us rs 2 ente eee den menia tees 54 Viewing the User Record 4e node eire entm 55 Creating New User Records esses eene 57 Changing a User s User Group sees eene nnne 58 Deleting a User from the System sss 58 Importing Users from the User File erkeke eke 59 Working with the Administrative Lists and Reports sss 62 Displaying the Activity Log Results sse 62 Using the Activity Log Filter see erento G W l kK 63 Displaying a List of Active VersaTrans e Link Users ees 64 Chapter 4 Using VersaTrans e Lin 67 Working with Student RECTAS ssion eniti e eisa eiaeia eene 68 Using the School Transportation Search Feature sess 68 Using the Simple Search irem perro rime ie 68 Using the Advanced Search sse 70 Using Existing Student Data to Perform a Search sss 71 Bypassing Login for School Transportation Search sss 73 Specifying School Transportation Search Options
11. and delete student records If you do not see the menu options listed in these instructions please check with your system administrator to ensure you are part of the appropriate user group The VersaTrans Suite is a full service school information solution for bus routing planning and data sharing Using the School Transportation Search Feature The School Transportation Search feature allows you to display a student s bus assignment You can perform a simple search by entering a grade and an address or you can perform an advanced search by entering grade school home pickup and dropoff address Using the Simple Search To find a student s bus assignment using the simple search Path Students gt School Transportation Search 1 The system default is the simple search If the Simple Search link is displayed click on Simple Search 2 Select the student s grade from the Select a grade drop down list 3 Type the student s House ft Street and Zip Code in the appropriate fields VersaTrans e Link Chapter 4 Using VersaTrans e Link 69 4 Click Find School Transportation Info VersaTrans e Link retrieves the pertinent transportation information including the VersaTrans RP routing map School Transportation Information Simple Sear h Advanced Search Simple Search The information displayed below in subject to confirmation by the tra rtation or district office School Transportation Information
12. any updates and copies and any related written or electronic documentation for the Additional Licensed Property in conjunction with the Licensed Property for the limited purposes of monitoring routing and scheduling school buses for the Licensee s own transportation operations the Additional License Licensee shall have the right to make backup copies of the Additional Licensed Property solely for Licensee s own use Unless otherwise specifically provided for herein as used in the License Agreement and in this Addendum the term Licensed Property shall include the Additional Licensed Property and the term License shall include the Additional License granted herein 3 Installation Licensee shall be solely responsible for the installation of all software VersaTrans e Link 9 13 4 Extended Support Services VersaTrans will provide Extended Support Services more particularly described in the User Manual provided with the Licensed Property without additional charge for a period of twelve 12 months following the initial purchase Extended Support Services may be renewed for an additional period upon request and at VersaTrans then current rates and policies Extended Support Services do not cover any problems or issues caused by or involving third party hardware or training in the use of the Licensed Property Training services are available to Licensee upon request on a time and materials basis at VersaTrans
13. otherwise analyze the physical construction of any such items All INFORMATION shall remain the sole property of Tyler s VersaTrans Solution and all materials containing any such INFORMATION including all copies made by CUSTOMER parties in receipt of the INFORMATION shall be returned to Tyler s VersaTrans Solution immediately upon termination or expiration of this Agreement or upon the Customer s determination that it no longer has a need for such INFORMATION Upon request of Tyler s VersaTrans Solution the Customer shall certify in writing that all materials containing such INFORMATION including all copies thereof have been returned to Tyler s VersaTrans Solution Ordering Additional VersaTrans Documentation and Materials For more copies of this manual or other materials please contact us at versatrans support tylertech com Technical Support Technical support is available Monday through Friday 8 30 a m to 7 p m Eastern time and is available via telephone e mail and on line Contact information for each is provided below Telephone Support Toll free Telephone Application Support is available by calling 800 775 5556 E mail Support Application Support is also available via e mail at versatrans support tylertech com Online Support Online Application Support is available via http broker gotoassist com h versatrans VersaTrans e Link User s amp Administrator s Guide VersaTrans e Link License and Suppor
14. the system You can think of idle time as the amount of time that elapses between when the user selects a screen and then selects the next screen Shuttle A shuttle provides a student with transportation to and or from a location which is not their school of attendance Student File Select the Student File you want the User Group to use All users who access the e Link system will use the file you select here Student ID On the Find Students screen this allows you to look for the student with this ID When creating new users specifying a Student ID restricts the user to viewing only the student with that ID VersaTrans e Link Glossary of e Link Terms 105 Student List Report The Student List Report is a report that teachers and administrators might run to obtain a list of students and their pertinent transportation information Switch Student File Allows users in this group to switch the student file itself You might want to do this if you needed to view and possibly edit different student files User Groups Select the user group appropriate for this user in this field Make sure that this user requires the level you are granting User Name User ID Type the user name the user will use to identify him or herself to the system in this field Usually user names are emcelroy or mcelroye for Ed McElroy but you are free to come up with your own naming convention In fact for security reasons we encourage it View Activ
15. w Ascending Pickup Bus Number w Ascending First Name w Ascending w Ascending w Ascending 4 Click Find Students j The system displays the Student Search Results page based on the criteria contained in the saved filter VersaTrans e Link 90 Generating User Reports Generating User Reports The rights to generate user reports are granted by the system administrator You can generate the following user reports Student List Report e Route Stop Locations Report The Student List Report is a report that teachers and administrators might run to obtain a list of students and their pertinent transportation information The Route Stop Locations Report shows all of the bus stops for specific routes The report includes bus number and or route number route number bus driver school route description route mileage route time bus stop name time at stop students at stops Generating the Route Stop Locations Report To generate the Route Stop Locations Report Path Reports Route Stop Locations Report VersaTrans e Link Chapter 4 Using VersaTrans e Link 91 1 Follow the path described above to display the Route Stop Locations Report Selection screen Route Stop Locations Report Report Filter ect te to report Shutin i i may filter the route list by Vehicle ShutOut ad 133175 ehicle 13317508 1331829 ch b 1331830
16. N TIM Grade 10 Home Phone 888 855 5875 Dir Status School From Time f I Ride WATERVLIET HS BROADWAY 6TH ST 7 19 am 1 SH I Bide WATERVLIET HS SCHOOL 13 12 52pm f SH O Ride WATERVLIET HS WATERVLIET JUNIOR HIGH 12 00 pm E SCHOOL O Rid8 WATERVL WATERVLIET HIGH SCHOOL 2 20 pm ji Shuttle Outbound Shuttle Inbound 3 If you want emergency contact information check the Show emergency contact information box 4 Ifyou do not want transportation or emergency contact information displayed in the report uncheck the desired option and the report will be regenerated without that information 5 Use the scroll bar to move thru the list You can click on a student s name to view detailed information for that student 6 You can print this list by clicking the DispLay PDF Version link at the top of the screen VersaTrans e Link User s and Administrator s Guide 96 Managing the User Options Managing the User Options The user Options allow you to do following e Specify the number of records that display on each screen as the result of a student search and user search e Change your password Switch student files You need special permission to change the password or switch the Student file Specifying the Number of Records that Display You can specify the number of records that are displayed on each screen as the result of a student search and user search To specify on screen record display Path Options
17. as viewing logs managing users and user groups etc To select a menu option move the cursor over your selection so that the text is highlighted in gray and the cursor is hovering over the actual text Note Ifthe cursor slides off the menu the menu will disappear Move the cursor back over the menu item to display the menu again VersaTrans e Link User s and Administrator s Guide 6 Navigating the VersaTrans e Link Pages chool Transportation Displays the School Transportation search screen where you can enter pertinent grade program and address information and retrieve relevant transportation information dd Find Students Displays the Student Search screen where you can find retrieve and edit student information P add student Displays the Add Student screen where you can add a new student Students This option allows users to search for a particular student s record edit student information add a new student in VersaTrans RP and perform a school transportation search Reports This option allows users to print reports about students or transportation information i e Student List Report and Route Stop Locations Report Options This option allows users to select a new password and if your group has permission switch the student file Administration This option allows you to access the most often used administrative functions of VersaTrans e Link Help This option allows you to d
18. ata used in conjunction with the Licensed Property including but not limited to limiting access to the student data and providing access only to authorized individuals 7 Hardware The Licensee will be solely responsible for the purchase installation and maintenance of all hardware meeting VersaTrans hardware specifications as they shall exist from time to time including but not limited to providing a clean safe environment and voltage protection VersaTrans e Link User s amp Administrator s Guide VersaTrans e Link 9 13 Contents Chapter 1 Introduction to VersaTrans e Link 1 What is Versa Transe Link ee iicet f nent teer ter e epe 2 Overview of Conventions Used in this Manual sss 2 Button Conventions uci caet eee ne iei rere 2 Path Conventions ice ian derer gbpbp2a rrr 3 Getting Technical Suppott o e peor a ente d b e ge 3 Navigating the VersaTrans e Link Pages esses eene 4 Manipulating the Map and Viewing Area sess 7 Before Installing VersaTrans e Link sees eene tenen 10 Systems Requirements eroinei ertet nti l ke rk ne k eren desit Mena tsi inen dete 10 Logging Into VersaTrans e Link aee k k ne deyek ceke ke dek Ye k enano 12 Retrieving a Lost Password eere ne K ek ERN 13 Chapter 2 Installation of VersaTrans e Lin
19. d select the desired sort option Sort Results By Grade Ascending scending he Ascending w Ascending vw Ascending Clear Search Criteria Find Students VersaTrans e Link Select Ascending or Descending The results will be displayed accordingly Click Find Students The system displays the Student Search Results page If your user group is restricted to viewing students from a specific school that school name will be the default Note The maximum number of records returned is 200 If your search generates more that 200 records it is recommended that you further narrow your search criteria Chapter 4 Using VersaTrans e Link 79 The following is an example of the results displayed from a Student Search Search Results Search Student Name School Grade A For more information about a particular student s record click on the student s name VersaTrans e Link User s and Administrator s Guide 80 Working with Student Records e Link displays the basic information for that student in the View Student Information screen This screen is read only View Student TIM AUGSTEIN Display PDE Return to Student List View Previous Student View Next Student Viewing Record 3 of 6 Student Information First Name TIM Last Name AUGSTEIN Student ID 1040 Middle Name Grade 10 Last Name Suffix School WATERVLIET HS Legal Name Program PUBLIC SCHOOLS Bi
20. e Tyler s VersaTrans e Link User s amp Administrator s Guide VersaTrans e Link 9 13 Copyright Copyright 2005 2006 Tyler Technologies Inc All Rights Reserved Publication Date 3 23 09 This guide is designed to aid in the use of the VersaTrans e Link 9 13 product It should not be taken as a guarantee of system features Tyler s VersaTrans Solution exclusively retains the right at any time to modify change or otherwise alter the contents of this guide or the system that it describes This documentation has been reviewed for errors and inaccuracies but Tyler s VersaTrans Solution does not warrant that omissions and or discrepancies do not exist This documentation may refer to programs or program changes that have not been released or if released may not be installed at your site All efforts have been made to get to you the most up to date and site specific documentation possible This documentation contains examples of reports All the names and addresses used are fictitious Any similarity of this data to actual names and addresses is coincidental No part of this guide may be copied or reproduced in any way without the prior written permission of Tyler s VersaTrans Solution Trademark Information All Tyler s VersaTrans Solution products are trademarks or registered trademarks of Tyler Technologies Inc All other brand and product names mentioned herein are trademarks or registered trademarks of their respectiv
21. e Link a browser based program that provides you with access to VersaTrans RP routing information on line VersaTrans RP is the state of the art bus routing and planning software system used by school districts and bus companies School secretaries administrators teachers parents students and even real estate professionals can use VersaTrans e Link to locate bus stops check travel times find the address of a particular student and generate lists of students by school grade or other criteria The system administrator controls who sees what information in VersaTrans e Link to ensure there is no unauthorized access to the routing and student information The system administrator sets the security for all of the users with access to this information While VersaTrans RP can work without VersaTrans e Link e Link is completely dependent upon VersaTrans RP for the student and bus routing information it displays Overview of Conventions Used in this Manual To make it easier we follow some typical Windows and browser system conventions throughout this manual to assist you in using and administering VersaTrans e Link The layout of this manual is fairly straight forward and the table of contents and index are comprehensive Button Conventions Where ever possible we use the button face to indicate the buttons For other buttons that we use all the time we bold them like this OK CANcEL SAVE etc so they stand out VersaTrans e Link
22. e holders Limitation of Liability Tyler s VersaTrans Solutions liability for damages for any cause or causes whatsoever shall never exceed the software license fee paid by Customer for the Systems Customer agrees that Tyler s VersaTrans Solution shall not be liable for damages for lost profits or lost savings or for indirect incidental or consequential damages under any circumstances Non Disclosure Agreement Any party in receipt of this information the Customer shall a hold all INFORMATION received from Tyler s VersaTrans Solution in confidence b use such INFORMATION only for the purpose of gaining assistance using the licensed software or evaluating the possibility of forming a joint business relationship or other commercial arrangement between the parties concerning such INFORMATION c reproduce such INFORMATION only to the extent necessary for such purpose d restrict disclosure of such INFORMATION to its employees with a need to know and advise such employees of the obligations assumed herein and e not disclose such INFORMATION to any third party including but not limited to any manufacturer or independent contractor without VersaTrans e Link 9 13 prior written approval of Tyler s VersaTrans Solution In addition with respect to any equipment component software or other items delivered to any party by Tyler s VersaTrans Solution the Customer shall not reverse engineer disassemble de compile or
23. email address and click Search Email address Confirm Email address 4 Enter and confirm your e mail address In order to retrieve your password please answer the followin a question Question What was yi Retrieve Password 6 Enter the answer for the security question VersaTrans e Link Chapter 1 Introduction to VersaTrans e Link 15 7 Click Your password has been sent to your email address You will receive an e mail message similar to the one below containing you password Thank you for requesting the password to your VersaTrans e Link user account registered to this email address The password is SPRINGTIME This email is never sent unsolicited This request vas initiated from the following IP address 10 0 0 158 If you think you ve received this email in error please contact us at 533 1873 VersaTrans e Link User s and Administrator s Guide 16 Logging Into VersaTrans e Link VersaTrans e Link Chapter 4 Using VersaTrans e Link Topics In This Chapter Working with Student Records 68 Generating User Reports 90 Managing the User Options 96 68 Working with Student Records Working with Student Records Welcome to VersaTrans e Link This section provides support to VersaTrans e Link users who want to work with student records in the VersaTrans e Link system It shows you how to use the VersaTrans e Link system to find add update
24. g VersaTrans e Link 93 6 If you want to show days for students check this option and the report will be regenerated displaying that information 7 Ifyou want to display the routing map check this option and the routing map will display Click to drag zoom box O Click to center O Click to Pan To learn how to manipulate the map see Manipulating the Map and Viewing Area on page 7 8 Use the scroll bar to move through the report You can print this report by clicking the DispLay PDF Version link at the top of the screen Note The map is not part of the PDF just text VersaTrans e Link User s and Administrator s Guide 94 Generating User Reports Generating the Student List Report To generate the Student List Report Path Reports gt Student List Report 1 Follow the path described above to display the Student List Report Selection screen Student List Report Ascexing Ascendn Ascendng Ascendng mm x Create Report 2 Select the appropriate options in the fields provided and click Create Report Note If your user group is restricted to viewing students from a specific school that school name will be the default VersaTrans e Link Chapter 4 Using VersaTrans e Link 95 The system generates the report using the criteria you selected By default the report shows transportation information Student List Report AUGSTEI
25. isplay a context sensitive help file You can click the entries in the Contents or Index tabs for more information about VersaTrans e Link or type a word in the Search tab to display topics that are related to your question VersaTrans e Link 12 Logging Into VersaTrans e Link Logging Into VersaTrans e Link When password retrieval is enabled using the VersaTrans e Link Administration Utility Options gt System VersaTrans e Link will require an email address that can be used to provide password retrieval Upon login if no email address is detected for the user account a password retrieval dialog will be displayed Completion of the password retrieval information is not required in order to use VersaTrans e Link However the password retrieval dialog will continue to be displayed each time the user logs in until a valid email address and security question is entered To log into VersaTrans e Link 1 Launch the software web browser that you use to access the World Wide Web 2 Enter the VersaTrans e Link URL and go to that address The VersaTrans e Link Login dialog displays Tyler s VersaTrans e Link Online Information System User Name Password 3 Type your User Name and Password in the fields provided and click L um VersaTrans e Link Chapter 1 Introduction to VersaTrans e Link 13 If you have enabled password retrieval and an email address is not detected for the user account the Setup Passwo
26. ity Log The activity log contains information about student record changes by VersaTrans e Link users View Admin Reports Click this option to allow users in this group to view the administrative reports which are available in the Admin screen View Current Users This option allows you to displays all of the currently active VersaTrans e Link users VersaTrans e Link User s and Administrator s Guide 106 View Import Log This log displays a history of users that were created through the Import Users from Student File option View My Students This option restricts the user to seeing only students that are associated with the Student ID and or Family ID specified on their user account View Students This option displays All the students in the database USE THIS OPTION ONLY WHEN ABSOLUTELY NECESSARY Work with Users and Users Groups Click this option to allow users in this group to view add edit and delete users USE THIS OPTION SPARINGLY VersaTrans e Link A ASP NET AJAX Library installing 23 Attempt Student Lookup enabling 71 C Conventions overview of 2 E e Link navigating 4 Index what is VersaTrans 2 e Link GUI communications settings 35 configuring 32 installing 32 eWS installing 25 specifying settings 25 F Filter editing 81 saving 81 using asaved 83 using activity log 63 Framework NET installing 22 ii Index Framework Net enabling 22
27. nfo ntact Name p Relabonship nta i pi Relationship ntact N j u t h r Address Information Home ckup port liti lailing Edit Student Delete Student Saving and Editing a Filter Depending on the filter rights that your administrator has set you can have the ability to save a new filter or edit an existing filter for both basic and advanced filters The process for saving and editing a filter is the same for both the Find Students and Student List Report functions in both the basic and advanced filters To save and edit a filter Path Students gt Find Students VersaTrans e Link User s and Administrator s Guide 82 Working with Student Records OR Path Reports gt Student List Report 1 Follow the path above to display the Student Search screen Before you can save a filter you must first create the criteria for that filter You can create the criteria for a filter from scratch or you can use the criteria of a filter that has already been saved 2 Perform steps 1 thru 7 in Finding a Student in VersaTrans e Link on page 77 to create filter criteria from scratch or populate the search window with criteria from a saved filter as described in Using a Saved Filter on page 83 The following screen is an example of the search screen populated with search criteria Grade w Ascending i Ascending w Ascending i Ascending w Ascending r Search Find Students
28. nts SS Run Reports Run and view reports for student and transportation information Set Options _ Set user specific options and preferences Perfor inistrati ctions 5 Perform administration functions such as viewing logs managing users and user groups etc The information on this site represents the status of routes as of 12 19 2007 The transportation offices reserve the right to make changes to this information as they meet the changing needs of the student population Powered by VerzaTransz Solutions Inc Copyright 2005 2007 VersaTrans Solutions Inc All rights reserved VersaTrans e Link Chapter 1 Introduction to VersaTrans e Link 5 From this screen you have access to the entire VersaTrans e Link user site What the users see depends upon the user group permissions granted by the system administrator You move the cursor over a menu item Students Reports etc to display a menu containing a list of options School Transportation Find Students dd Student Home Admiinistratior Find Students VersaTrans e Link Online yo jens School Transportation Search Work with Students Find students view and edit View My Students te students Run Reports Run view reports for student and transportation information Set Options Set user specific options and preferences Perform Administrative Functions amp Perform administration functions such
29. ous field Complete the following fields to change your security question Choose Security Question Click the Security Question drop down button to display a list of questions Select a question from the list Answer Security Question Type an answer to the security question After you complete these entries click Update User Profile If there are no errors the system displays the message confirming the change s Note Your password must be between 4 and 40 characters in length Switching the Student File VersaTrans e Link You can change the student file you are working with if your user group permissions allow you You might want to switch your student file if you have created a new file with more up to date data in it Chapter 4 Using VersaTrans e Link 99 Note This change will only take effect for the duration of the session The next time you log into VersaTrans e Link the Student File will revert back to the Student File defined in your User Group To change your student file Path Options gt Switch Student File 1 Click the Switch To drop down button and select the new file from the list that displays 2 Click Switch Student File If there are no errors the system displays the message Student file switched successfully at the top of the page VersaTrans e Link User s and Administrator s Guide 100 Managing the User Options VersaTrans e Link Glossary of e Link Terms Ab
30. out e Link This option gives users some build information about the VersaTrans e Link application itself Add Student Click this option to allow users in this group to add additional student records to the VersaTrans RP system through e Link Admin Menu Option This option allows you access to the administrative functions of the VersaTrans e Link system Administrator In e Link the System Administrator is responsible for handling user security and the global settings Administrator Rights These rights should be reserved for system administrators or other power users only 102 Change User Profile Click this option to allow the users in this group to change their e mail address and security question if applicable Confirm Password Retype the default password for this user record in this field Delete Student Click this option to allow users in this group to remove student records from the student file Use this option carefully as deleting a student s record removes them from the database Edit Student Click this option to allow users in this group to change VersaTrans RP student records in the system Use this option carefully as the changes these users make become a permanent part of the student s record Family ID On the Find Students screen this allows you to look for all students with the same Family ID When creating new users specifying a Family ID restricts the user to viewing only students with that ID
31. r the student s Home Pickup and Dropoff Address in the appropriate fields 6 Click Find School Transportation Info VersaTrans e Link retrieves the pertinent transportation information Using Existing Student Data to Perform a Search As an alternative to the default School Transportation Search functionality you have the option of using existing student data to perform the search The use of existing student data can provide increased accuracy for School Transportation Search results To gain access to this functionality a district must contact VersaTrans Technical Support to receive a special registration code Please have the registration code available before proceeding To use existing student data to perform a search Path Start gt Programs gt VersaTrans Suite gt e Link RP 1 Select the VersaTrans e Link Administrator Utility 2 Click the Semice Settings tab VersaTrans e Link User s and Administrator s Guide Chapter 4 Using VersaTrans e Link T4 Display Options When multiple routes are returned When entering a grade address combination that would qualify as a curb to curb stop the School Transportation Search can return multiple routes in an exact address match when there are multiple bus routes passing the house address A school district can limit the routes that are displayed by selecting Display all possible routes or Display no routes when multiple routes are returned This option defa
32. rd Retrieval dialog is displayed Setup Password Retrieval Username Enter information needed for password retrie What is your mothers maiden name 4 Enter a valid e mail address where you want your password sent in the event that it is forgotten 5 Enter the same e mail address again in the Confirm Email address box 6 Click the drop down button in the Choose Security Question box to display a list of security questions Choose a security question 7 Enter an answer for the security question in the Answer Security Question box 8 Click The VersaTrans e Link Online Information System screen displays Retrieving a Lost Password In the event that you forget your password it can be retrieved if you have enabled password retrieval using the VersaTrans e Link Administration Utility Options gt System and then entered the information for password retrieval as outlined in Logging Into VersaTrans e Link on page 12 VersaTrans e Link User s and Administrator s Guide 14 Logging Into VersaTrans e Link To retrieve a lost password 1 Launch the software web browser that you use to access the World Wide Web Enter the VersaTrans e Link URL and go to that address The VersaTrans e Link Login dialog displays VersaTrans e Link Online Information System User Name VERSATRANS Password 3 Click forgot password Enter the following information to retrieve your password Enter your
33. rth Date 1 1 2000 Gender Home Phone 888 855 5875 Family ID Hide Transportation Informabon Transportation Information Transportation Information Request Tun Statuse frone OTH ST 6 Information ype IN Status Ride From BROADWAY E Inbound 03 Day Al Dist mi 0 WATERVLIETHS From Time Route Bus Days To Time 6TH ST amp 5 55 AM 133175 106 MTWHF WHS SOCCER 7 45 AM BROADWAY E FIELDS Request xu S Chatuc From Informa Type IN Status Ride ome SCHOOL 13 Wak 0 00 za WATERVLIET 1 00 Shuttle Inbound Jd e Det mi 5 ws PM From Time Route Bus Days To Time SCHOOL 13 12 51 Shutin 116 MTWHF WHS SOCCER 1 00 PM PM FIELDS Request SH MCA cop WATERVLIET 12 00 Inf Type OUT Status Ride Fror HS PM Days AN Vak 0 00 7o scuoor 13 Shuttle Outbound gt ti mi From Time Route Bus Days To Time WATERVLIET JUNIOR 12 00 S utOut 111 MTWHF SCHOOL 13 12301 HIGH SCHOOL PM pu Request Storie ae 2 20 Inf tion Type OUT Status Ride From WATERVLIET HS M Das AB WaR 0 37 BROADWAY 6TH TM Dist mi ST HW Outbound i Route Bus Days To Time V 2 20 1331750B 122 MTWHF BROADWAY Q 6TH 2 24 PM ST NW PM VersaTrans e Link Chapter 4 Using VersaTrans e Link 81 10 Click the Show Basic Information link to expand the screen and display information including info fields and emergency contacts for the selected student Other Information Trans lotes Emergency Contact I
34. t Agreement LICENSEE WILL BE DEEMED TO HAVE READ UNDERSTOOD AND ACCEPTED THE TERMS OF THIS AGREEMENT BY USING THE LICENSED PROPERTY 1 Parties This Addendum modifies and amends the VersaTrans RP Licensing Installation Training and Support Agreement entered into by and between the Licensee and VersaTrans Solutions Incorporated 4 British American Boulevard Latham New York 12110 a New York corporation the License Agreement All capitalized terms shall have the meaning provided for in the License Agreement unless specifically provided for in this Addendum For purposes of this Addendum Licensee shall mean the school district that uses the Additional Licensed Property hereinafter defined pursuant to the License Agreement and this Addendum Licensee will be deemed to have read understood and accepted the terms of this Addendum by using the Additional Licensed Property Except as specifically provided for herein the terms and conditions of the License Agreement between the parties including the Navteq End User Terms annexed thereto if applicable will remain in full force and effect and shall govern the relationship between the parties with respect to the Additional Licensed Property 2 Additional Licensed Propery Subject to the terms and conditions of the License Agreement and this Addendum VersaTrans gives the Licensee a non exclusive non sublicenseable limited license to use the VersaTrans e Link software including
35. then current rates Additional terms and conditions may apply with respect to training services 5 Term and Termination This Addendum will remain in full force and effect for so long as Licensee continues to use the Additional Licensed Property that is the subject of this Addendum The Additional License granted in this Addendum shall terminate automatically and without notice in the event that the License granted in the License Agreement is terminated cancelled or suspended 6 Disclaimer of Warranty Limitation of Liability VersaTrans warrants that for a period of ninety 90 days after the Licensed Property is delivered a the software will perform substantially the functions described in the documentation provided to Customer with the Licensed Property and b the media on which the software is furnished e g CD ROM will be free from defects in materials and workmanship under normal use Licensee s sole remedy for breach of this warranty during the warranty period will be replacement of the Licensed Property with a product that complies with the warranty provisions or a refund of license fees paid hereunder at VersaTrans option WITH RESPECT TO THE LICENSED PROPERTY VERSATRANS MAKES NO WARRANTY WHETHER ORAL OR WRITTEN EXPRESS OR IMPLIED INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE Licensee is solely responsible for maintaining the confidentiality of any student d
36. ults to Display all possible Service Settings Options Search Users Groups Import Users Jot School Transportation Search Display Options When multiple routes are retuned ta A al v C School of Residence C Home School Distance ee ee eee ee NET en Selecting Display no routes will cause the system to omit the routes from the results display All other fields including bus stop information will be displayed and will not be affected by this display option Finding a Student in VersaTrans e Link The Find Students option allows you to access a student s record by performing either a basic search or an advanced search To find a student record using the basic or advanced search Path Students Find Students 1 Follow the path above to display the Student Search screen VersaTrans e Link User s and Administrator s Guide 78 Working with Student Records The system default is the basic search If the Basic Search link is displayed click on Basic Search Type student information in the fields provided and or use the drop down lists to select student information If you want to enter more specific criteria click the ApvaNcED SEARCH link For each parameter you can select a field operator and value click App to add a parameter to the search criteria You may specify additional parameters using logical operators Click the Sort Resutts Bv drop down list to display a list of sort options an
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