NoteLife User Manual
Contents
1. created For example you can create a TEXT note then insert a PHOTO into the note 1 Select an existing note 2 Tap the Note Info button in the toolbar 3 Tap the Insert Content button in the sheet that appears 4 Select the type of content to insert Photo Movie Voice Bookmark or the current Date Time Date and Time fA The Insert Content command can also be used to insert the current date or time into the note text at the current cursor position If the title field is selected the date time will be inserted into the note title Photos 1 Select a note and tap the Note Info button in the toolbar 2 Tap the Insert Content button in the sheet that appears 3 Choose Photo You will be asked if you want to take a new photo or use an existing movie The selected photo is inserted into the note Tap anywhere in the note body to expand the Comments section of the note where you can enter comments about the photo Movies Movie recording is only available on iPhone 3G and later To insert a movie 1 Select a note and tap the Note Info button in the toolbar 2 Tap the Insert Content button in the sheet that appears 3 Choose Movie You will be asked if you want to record a new movie or use an existing movie Note due to memory limits on the iPhone we recommend that you not insert long movies into a note To play a movie 1 Select a note containing a movie 2 T2. iPhone You can also syne NoteLife with the award winning SOHO Notes application on your Mac This section describes the process of syncing with SOHO Notes Syncing Requirements SOHO Notes application running on a Mac computer Wi Fi network that supports Apple s Bonjour protocol which is standard in Mac OS X Only the notes in your main SOHO Notes account can be synced to NoteLife Pairing Your iPhone Before you can syne with SOHO Notes you must first pair your iPhone or iPod touch hone Synchronize 1 Make sure your iPhone and Mac are both connected to the same Wi Fi network Your iPhone should show a Wi Fi icon gt in the upper left corner not a 3G EDGE or GPRS icon 2 Open the preferences window in SOHO Notes and click the iPhone button 3 Click the button in the iPhone preferences Your iPhone should appear in the pairing window NoteLife must be running on your iPhone 4 Select your iPhone in the pairing window and click the Pair button 5 SOHO Notes will display a 4 digit passcode A passcode entry window will also open in NoteLife on your iPhone 6 Enter the 4 digit passcode in NoteLife and click the OK button Your iPhone should then appear in the paired devices list in the iPhone preferences in SOHO Notes Syncing From SOHO Notes QAI notes and folders Selected folders Folder Y Uniled 1 Before syncing the FIRST time restart your i
3. replaced by a lock icon indicating that the note is encrypted View an Encrypted Note D 1 Select an encrypted note 2 Tap the lock icon in the body of the note 3 Enter the password used to encrypt the note The note will be temporarily decrypted When you deselect the note it will be re encrypted Decrypt a Note 1 Select an encrypted note 2 Tap the Note Info button in the toolbar 3 Tap the Decrypt Note button in the sheet that appears 4 Enter the password used to encrypt the note The note will be permanently decrypted Encrypt a Folder You can encrypt an entire folder of notes in one step When a folder is encrypted the contents of the folder i e the note titles can t be viewed until the password is entered fo 1 Select a regular folder not All Notes Untiled Favorites or Trash 2 Tap the Folder Settings button in the toolbar 3 Tap the Folder Settings button in the sheet that appears 4 In the Folder Settings window set the Encrypted switch to ON and tap the Save button 5 Enter the password you want to use to encrypt the folder Every note in the folder will be automatically encrypted View an Encrypted Folder 1 Select the encrypted folder 2 Enter the password used to encrypt the folder The folder will be temporarily decrypted As soon as you deselect the folder it will be re encrypted Decrypt a Folder 1 Select the encrypted folde
4. the viewing mode 1 Tap the View button in the toolbar 2 Tap the List Flow or Page button in the bar that appears Folder Navigation reae SOM 1 Select a folder to view the contents of that folder 2 Tap the back arrow button in the navigation bar to return to the previous folder level Note Navigation Method 1 Up down buttons D gt 20s GERD 1 Select a note 2 Tap the DOWN arrow button in the navigation bar to select the NEXT note 3 Tap the UP arrow button in the navigation bar to select the PREVIOUS note Method 2 History buttons h Welcome Ei When the History buttons are enabled NoteLife remembers every note that you select while the app is running You can navigate through your note browsing history by tapping the Back Forward buttons in the navigation bar This allows you to quickly jump between recently selected notes even if the notes are in different folders 1 Open the App Settings window 2 Set Show History Buttons to ON 3 Select a note 4 Tap the BACK arrow button in the navigation bar to select the previously selected note 5 Tap the FORWARD arrow button in the navigation bar to return to the current note Note Searching A specific note can be located by searching for words that appear in the note The note title text comments and tags are searched 1 Tap the Search button in the toolbar 2 Enter one or more search words To be found a no
5. NoteLife User Manual Terminology NoteLife is compatible with the iPhone and iPod touch This manual generally refers to the mobile device as iPhone but these instructions apply to the iPod touch as well Toolbar refers to the bar at the BOTTOM of the iPhone screen Navigation bar refers to the bar at the TOP of the iPhone screen Table of Contents INTRODUCTION FOLDERS Creating Folders Subfolders Deleting Folders Editing Folders Rearranging Folders Nested Folders Emptying the Trash Nm oni h NOTES Creating Notes Deleting Notes Moving Notes Favorite Notes Sorting Notes be may Top 10 Notes Fullscreen Notes Emailing Notes Undo Typing NOTE CONTENT New Notes Existing Notes Photos Movies a Voice Recordings Bookmarks Rich Text PDF Documents amp Forms NAVIGATION SEARCHING Viewing Mode Folder Navigation Note Navigation Note Searching ENCRYPTION Encrypt a Note View an Encrypted Note Decrypt a Note Encrypt a Folder NOTE DETAILS Preview Image Comments Location Geotagging Created amp Modified Dates Characters amp Words Web Address APP SETTINGS App Password Sounds Show History Buttons New Note Prompt Nested Subfolders Geotagging Search As You Type Default Font Capitalize Auto correction Erase D
6. Phone Hold down the power button until you see a slider that says slide to power off Power down your iPhone and restart it This typically frees up a lot of memory 2 Make sure your iPhone and Mac are both connected to the same Wi Fi network Your iPhone should show a Wi Fi icon gt in the upper left corner 3 In the iPhone preferences in SOHO Notes select the folders you want to sync to NoteLife 4 Select your iPhone in the list of paired devices 5 Click the Synchronize button Note depending on how many notes you re trying to syne the initial syne process can take a very long time to complete You should do it when you don t need to use your iPhone for anything else Do not answer your iPhone while the sync is underway Syncing From NoteLife You can also initiate a sync from NoteLife on your iPhone 1 Navigate back to the main folder list 2 Tap the Utility button in the toolbar 3 Tap the Sync button in the sheet that appears 4 Make sure your iPhone and Mac are both connected to the same Wi Fi network and that SOHO Notes is running on your Mac Your computer name should appear in the Sync window with a green light next to it 5 Tap the Sync button to initiate a syne Automatic Syncing NoteLife has the ability to automatically sync with SOHO Notes When NoteLife launches it checks if the first paired computer is visible on the Wi Fi network If NoteLife finds the paired computer and th
7. ap the movie icon in the note body 3 The window will change to a movie playback interface Tap in the window to access the movie controls pause button play button etc Voice Recordings 4 To create a voice recording 1 Select a note and tap the Note Info button in the toolbar 2 Tap the Insert Content button in the sheet that appears 3 Choose Voice A recording window will appear so you can record a voice memo 4 Press the Record button to start recording Press the Pause to stop recording Recording can be started and stopped as many times as you like 5 Tap the Save button to insert the recording into the note Note due to memory limits on the iPhone we recommend that you not make long voice recordings To play a voice recording 1 Select the note 2 Tap the speaker icon in the note body 3 The window will change to an audio playback interface Tap in the window to access the audio controls pause button play button etc Bookmarks 9 1 Select a note and tap the Note Info button in the toolbar 2 Tap the Insert Content button in the sheet that appears Choose Bookmark 3 Enter the address of the web page Note you don t have to enter http The note will now act as a web browser You can tap on links to navigate to new pages just like you would in a regular web browser To change the web address 1 Select a bookmark note and navigate to a different web page by t
8. apping on links 2 Tap the Note Info button in the toolbar 3 Tap the Bookmark This Page button in the sheet that appears The next time you select the web note the new web page will be loaded Note the web address can also be manually changed in the Note Details window Rich Text Rich text notes synced from SOHO Notes can be viewed in NoteLife See the SYNCING section for more information To edit a rich text note 1 Tap in the body of the note You ll be asked if you want to edit the note 2 If you choose to edit the note the rich text will be converted to plain text so it can be edited 3 If you choose NOT to edit the note you can tap in the note body and you won t be asked again This is so you can select and copy text from the note If you decide that you DO want to edit the note deselect the note and reselect it then repeat step 1 PDF Documents amp Forms PDF notes and Form notes synced from SOHO Notes can be viewed in NoteLife See the SYNCING section for more information NAVIGATION SEARCHING Viewing Mode NoteLife offers 3 different viewing modes for navigating folders and notes 1 List A traditional list view with small preview thumbnails 2 Flow An animated view with medium sized preview images that make it easier to locate notes just by their previews 3 Page Shows full screen preview images so you can read the first page of each note without actually opening the note To change
9. arge SOHO Notes databases should take an hour or less to sync to NoteLife If the sync still hasn t completed after several hours it probably means your iPhone ran out of memory and the syne stalled Follow the instructions in the Connection Reset by Peer question above 1 tried the other troubleshooting suggestions but I m still having problems syncing 1 Open the iPhone preferences in SOHO Notes Below the folder list you ll see Total size of selected notes Remember this number Open the Settings app on your iPhone Choose the General item Choose the About item Look for Available to see how much space you have left on your iPhone In order for the iPhone to operate reliably you need a MINIMUM of 2 GB free space Subtract the total size of the notes you re trying to sync from the available space on the iPhone to make sure you re above this limit 1000 MB 1 GB If you re close to the 2 GB limit or below it you may need to free up some space on your iPhone by deleting apps aaor 1I can t start a sync from NoteLife but CAN from SOHO Notes 1 Open System Preferences gt Sharing on your Mac 2 Make sure the Computer Name field isn t blank If it s blank enter a name for your computer and try again User Manual updated 10 6 10
10. atabase Abou f Restoring Factory Settings SYNCING Syncing Requirements Pairing Your iPhone Syncing From SOHO Notes Syncing From NoteLife Automatic Syncing Two way Syncing Troubleshooting INTRODUCTION NoteLife is a media rich note manager for iPhone and iPod touch With NoteLife you can securely keep the details of your life with you wherever you go It supports photos movies voice memos note encryption web bookmarks and more NoteLife is an excellent standalone note manager that automatically backs up to iTunes whenever you connect your device to your computer NoteLife also shines when used in conjunction with the award winning SOHO Notes software for Macintosh computers It offers full 2 way syncing with SOHO Notes so you can easily manage your notes at home or on the road FOLDERS Every note is stored in a folder Folders can contain unlimited levels of subfolders Creating Folders Subfolders B 1 Tap the New Folder button in the toolbar If you re viewing the main folder list you ll be asked whether you want to create a FOLDER or a SUBFOLDER 2 Select a parent folder if you re creating a subfolder 3 Enter a folder name 4 Choose a folder icon 5 Choose whether to Encrypt the folder see the Encrypt a Folder section for more information Deleting Folders When you delete a folder all the notes in the folder are moved to the Trash folder Me
11. der 2 Tap the Edit button in the navigation bar 3 Select the note s to delete 4 Tap the Delete button in the toolbar Method 3 Swipe delete Best Novels of th prepared by the editorial 1 Select a folder 2 Swipe the row containing the note to be deleted 2 Tap the Delete button Moving Notes Notes can be moved from one folder to another Method 1 Action button 1 Select a note 2 Tap the Action button in the toolbar 3 Tap the Move Note button in the sheet that appears 4 Choose a destination folder Method 2 Edit button K Folders Maia mat Ee 1 Select a folder 2 Tap the Edit button in the navigation bar 3 Select the note s to move 4 Tap the Move button in the toolbar 5 Choose a destination folder Favorite Notes NoteLife includes a special Favorites folder for quickly seeing all of your favorite notes Method 1 Note Info button 1 Select a note 2 Tap the Note Info button in the toolbar 3 Tap the Add to Favorites button in the sheet that appears The note s parent folder doesn t change when it s marked as a favorite SOHO Notes users notes that are Flagged in SOHO Notes appear in the Favorites folder in NoteLife when synced Method 2 Edit button K Folders MANIC mat Ee 1 Select a folder 2 Tap the Edit button in the navigation bar 3 Select the note s to be marked as Favorite notes 4 Tap the Move butt
12. ders appear INSIDE of their parent folders If you turn off the Nested Folders setting in the App Settings window subfolders will appear indented below their parent folders in the main folder list Emptying the Trash When the trash folder is emptied all the notes in the trash are permanently deleted Fo 1 Select the Trash folder 2 Tap the Folder Settings button in the toolbar 3 Tap the Empty Trash button in the sheet that appears NOTES Creating Notes 1 Tap the Compose button in the toolbar 2 If the New Note Prompt setting is enabled see APP SETTINGS a window will appear asking what kind of note to create Text Photo Movie Voice or Bookmark 3 If the New Note Prompt setting is not enabled a TEXT note will be automatically created 4 If you choose a non text note in the New Note Prompt window one or more additional windows will appear allowing you to record select media to insert in the note 5 Enter a note title The new note will be added to whichever folder is currently selected If a regular folder isn t selected the note will be added to the Untiled folder Deleting Notes When a note is deleted it is moved to the Trash folder If the note is already in the Trash folder it is permanently deleted Method 1 Trash button 1 Select the note to be deleted 2 Tap the Trash button in the toolbar Method 1 Edit button K Folders Miter am Edit 1 Select a fol
13. e computer is running SOHO Notes it automatically starts a sync To change this setting open the Syne window in NoteLife see Syncing From NoteLife and select the Automatically sync item Other automatic sync options include Never or Once per day Two way Syncing Syncing is TWO WAY meaning that any changes you make in SOHO Notes will transfer to NoteLife and any changes you make in NoteLife will transfer to SOHO Notes Ifyou change the same note in both SOHO Notes AND NoteLife the next time you sync both versions of the note will appear in SOHO Notes and NoteLife This ensures that you don t lose any of your changes Troubleshooting When I try to pair my iPhone it doesn t show up in the SOHO Notes pairing window 1 Make sure NoteLife is running on your iPhone 2 Make sure your iPhone is connected to the same Wi Fi network as your Mac Your iPhone should show a Wi Fi icon gt in the upper left corner not a 3G EDGE or GPRS icon 3 Pairing syncing requires that Bonjour be enabled on your Wi Fi network To verify this download Apple s free Remote app http www apple convitunes remote 4 Launch the Remote app and follow the instructions If Remote reports Cannot Connect to a Local Network that probably means Bonjour isn t enabled on your Wi Fi network In that case you ll need to contact your network administrator 5 Are you using a firewall on your Mac Open System Pre
14. ferences gt Security gt Firewall If you re using a firewall you may need to specifically allow connections for mDNSResponder I see a message that says the version of NoteLife isn t compatible with the version of SOHO Notes on my computer This means you re running an older version of NoteLife and or SOHO Notes 1 To get the latest version of NoteLife open the App Store app on your iPhone and tap the Updates button Look for NoteLife in the list of updates and download it 2 To get the latest version of SOHO Notes launch SOHO Notes and choose Check for Updates from the SOHO Notes menu When I start syncing SOHO Notes reports a Connection Reset by Peer message This usually means your iPhone ran out of memory during the sync 1 Tap the Cancel button in the sync dialog in SOHO notes and abort the sync 2 Erase your NoteLife database Navigate to the main folder view in NoteLife and tap the Settings button in the toolbar and choose App Settings Then tap the Erase Database button This will prevent any folders notes that transferred to NoteLife from showing up as duplicates in SOHO Notes 3 Restart your iPhone Hold down the power button on your iPhone until you see slide to power off Power down your iPhone and restart it This typically frees up a lot of memory 4 Pair and syne your iPhone again I started a sync and left it running overnight and it still hasn t finished Even l
15. he full size of the screen The navigation bar and toolbar become translucent then disappear 4 Tap the screen to cause the navigation bar and toolbar to reappear 5 Tap the Exit Fullscreen button in the toolbar to exit fullscreen mode Emailing Notes 1 Select a note 2 Tap the Action button in the toolbar 3 Tap the Email Note button in the sheet that appears 4 Enter an email address in the message window Modify the subject and body of the email message as desired 5 Tap the Send button in the navigation bar Undo Typing SHAKE the device to undo redo changes to the text This must be done while the keyboard is still on the screen NOTE CONTENT NoteLife can display notes with many different kinds of content text photos movies voice memos web pages rich text PDF and forms Note rich text PDF and form notes must be synced from SOHO Notes see the SYNCING section for more information New Notes 1 Tap the Compose button in the toolbar to create a new note 2 If the New Note Prompt setting is enabled see APP SETTINGS a window will appear asking what kind of note you want Text Photo Movie Voice or Bookmark 3 If you choose a non text note in the New Note Prompt window one or more additional windows will appear allowing you to record select media to insert in the note Existing Notes Use the Insert Content command to insert content into a note AFTER the note has been
16. ion can be shown on a map in the Note Details window Search As You Type By default when you re typing text into the note search field the app will automatically start searching for matching notes if you don t touch a key for 0 5 seconds Disable this setting if you prefer to manually tap the Search key to initiate the search Default Font When a note is created it uses the default font color and paper color setting When you change this setting every note that uses the default font settings will be updated You can also change the font settings for an individual note via the Note Details window Capitalize By default NoteLife automatically capitalizes the first word of every sentence you type You can change this setting to capitalize every word all characters or nothing Auto correction When enabled NoteLife auto corrects words as you type them Erase Database When selected every note and folder in NoteLife will be PERMANENTLY deleted If you ve previously synced SOHO Notes to NoteLife you will need to create a new pairing before you can sync again About Shows the current software version and provides links to this User Manual and the Chronos homepage Restoring Factory Settings To restore the default factory settings open the Settings app and choose NoteLife Set the Restore Defaults switch to ON then launch NoteLife SYNCING NoteLife is an excellent standalone note manager for your
17. on in the toolbar 5 Choose the Favorites folder in the folder chooser To remove multiple notes from the Favorites folder 1 Select the Favorites folder 2 Tap the Edit button in the navigation bar 3 Select the notes to be removed from the Favorites folder 4 Tap the Un Favorite button in the toolbar Sorting Notes By default notes are sorted by the last modified date Notes can also be sorted alphabetically by title ie 1 Select a folder 2 Tap the Folder Settings button in the toolbar 3 Tap the Sort By Title or Sort By Date button in the sheet that appears Top 10 Notes Besides sorting notes by title or by date you can also choose your Top 10 favorite notes for each folder except the All Notes Favorites and Trash folders Your Top 10 notes always appear at the top of the note list in that folder ie 1 Select a folder 2 Tap the Folder Settings button in the toolbar 3 Tap the Choose Top 10 Notes button in the sheet that appears 4 Select up to ten notes in the order you want them to appear 5 To revert to the default note order tap the Reset Top 10 button in the navigation bar Fullscreen Notes NoteLife provides a Fullscreen mode when you want to maximize the note content Hyperlinks phone numbers web addresses etc also become active in Fullscreen mode 1 Select a note 2 Tap the Fullscreen button in the toolbar 3 The body of the note is expanded to t
18. r 2 Enter the password used to encrypt the folder 3 Tap the Folder Settings button in the toolbar and tap the Folder Settings button in the window that appears 4 In the Folder Settings window set the Encrypted switch to OFF and tap the Save button The folder and all of its notes will be permanently decrypted NOTE DETAILS The Note Details window provides additional information and settings for the selected note To open the Note Details window 1 Select a note 2 Tap the Note Info button in the toolbar 3 Tap the Note Details button in the sheet that appears Preview Image Each note includes a preview image that appears in note lists This image can be automatically generated from the note contents or you can assign a photo or icon 1 Tap the Preview item in the Note Details 2 Tap the Automatic button to generate a preview image from the note contents 3 Tap the New Photo button to take a new photo 4 Tap the Existing Photo button to choose an existing photo 5 Or select one of the default icons Font Color To make it easy to distinguish your notes you can assign different fonts amp colors to TEXT notes 1 Tap the Font Color item in the Note Details 2 Tap the Font button to select a text font 3 Tap the Face button to select a text face 4 Tap the Color button to select a text color 5 Tap the Paper button to select a background paper color Tags Tags are keyword
19. s that can help you filter and categorize your notes 1 Tap the Tags item in the Note Details 2 Enter one or more tag phrases separated by commas 3 NoteLife s Search feature will search the tags attached to a note Comments Comments can be used to provide secondary information about a note 1 Tap the Comments item in the Note Details 2 Enter the comments text Location Geotagging When you create a note NoteLife records your current location latitude and longitude 1 Tap the Location item in the Note Details 2 If the location was recorded the Maps app will open and show where you were when the note was created 3 If the location was NOT recorded you ll be given the option of assigning your current location to the note Note you can disable the Geotagging feature in the App Settings Created amp Modified Dates Shows the date and time when the note was created and last modified Characters amp Words Shows the number of characters and words in the note text Web Address It a Bookmark note is selected this shows the current web address assigned to the note Tap the address field to change the address APP SETTINGS To open the App Settings window 1 When viewing the main folder list tap the Utility button in the toolbar 2 Tap the App Settings button in the sheet that appears App Password When enabled NoteLife will require that you enter a password every time you la
20. te must contain ALL of the entered words 3 OR enter a search phrase surrounded by quotation marks e g the quick brown fox To be found a note must contain that exact phrase 4 If you re viewing the contents of an individual folder you can choose to limit your search to the selected folder or you can search All Notes 5 The notes that match the entered words phrase appear in a results list where you can view each note 6 If a text note is selected the note will be scrolled until the first occurrence of the search word is visible in the note body The search word s will also be highlighted in the note text 7 To exit Search mode navigate back to the search results list then tap the Cancel button in the navigation bar ENCRYPTION To protect your privacy any note in NoteLife can be encrypted using AES 256 bit encryption the same standard used by the U S government Encrypt a Note 1 Select a note 2 Tap the Note Info button in the toolbar 3 Tap the Encrypt Note button in the sheet that appears 4 Enter the password you want to use to encrypt the note Enter your encryption password Remember this password 5 Select the Remember this password checkbox if you want the entered password to be used to encrypt decrypt ALL notes until NoteLife quits This makes it so you only have to enter your password ONE time whenever you use NoteLife The note contents will be
21. thod 1 Edit button 1 When viewing the main folder list tap the Edit button in the navigation bar 2 Select the folder s to be deleted Note the default folders All Notes Unfiled Favorites and Trash can t be deleted 3 Tap the Delete button in the toolbar Method 2 Swipe delete P Family es 1 When viewing the main folder list swipe the row containing a folder to be deleted 2 Tap the Delete button Editing Folders Edit a folder when you want to change the folder name icon or encryption setting Method 1 Folder Settings command Fo 1 Select the folder that you want to edit 2 Tap the Folder Settings button in the toolbar 3 Tap the Folder Settings button in the sheet that appears Method 2 Edit button 1 When viewing the main folder list tap the Edit button in the navigation bar 2 Select the folder that you want to edit 3 Tap the Edit button in the toolbar Rearranging Folders By default folders are listed in alphabetical order However you can change the folder order to suit your needs yuu Passwords Danainte 1 When viewing the main folder list tap the Edit button in the navigation bar 2 Press and HOLD the drag ridges to the right of the folder name until the row becomes selected 3 Drag the row to a new position 4 To revert to the default folder order tap the Default Order button in the navigation bar Nested Folders By default subfol
22. unch the app All of your folders and notes will remain hidden until the correct password is entered Sounds NoteLife normally plays confirmation sounds when a note is encrypted decrypted content is inserted in a note a voice recording starts or a syne completes Disable this setting if you don t want NoteLife to play these sounds Show History Buttons When enabled NoteLife replaces the Up Down arrows that appear when a note is selected with Back Forward buttons NoteLife remembers every note that you select while the app is running You can navigate through your note browsing history by tapping the Back Forward buttons in the navigation bar This allows you to quickly jump between recently selected notes even if the notes are in different folders New Note Prompt ON whenever you create a new note you ll be asked what kind of note to create text photo movie etc OFF when you create a new note a TEXT note will be automatically created To insert other kinds of content photos movies etc tap the Note Info button when the note is selected and tap the Insert Content button in the sheet that appears Nested Subfolders ON subfolders appear INSIDE of their parent folders OFF all folders appear in the main folder list with the subfolders indented below their parent folders Geotagging When enabled NoteLife records your current location latitude and longitude whenever a new note is created This locat
Download Pdf Manuals
Related Search