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PFS II MRT USER MANUAL - KIT Solutions Support Site

1. Accomplishment community We will be unab le to conduct fo KIT Solutions 2013 Above the Menu provides links to Logout of the system The Data Submissions tab is available to switch between different applications that the username has access to The user s name is also displayed Bread Crumb Trail A Bread Crumb Trail is provided to indicate where you currently are in the system The links provided in the Bread Crumb Trail allow you to go to the previous page you were on PFS II MRT User Manual 10 Velcome Je ifarl 000 r Data Submissions Welcome Jennifer Log out MY ACCOUNT Management Reporting Data Submissions link ing Implementation Evaluation teint ol Home Assessment Assessment Assessment involves the systematic gathering and examination of data about alcohol and drug problems related conditions and consequences in the area of concern to the community prevention planning group Assessing the problems means pinpointing where the problems in the community and the populations that are impacted It also means examining the conditions within the community that put it at risk for the problems and identifying conditions that now or in the future could protect against the problems Accomplishments and Barriers Track Accomplishments and Barriers related to Assessment screenshot displaying main menu MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation
2. Partial screenshot displaying the Grantee Resources Edit Form PFS II MRT User Manual 39 KIT Solutions 2013 Editing Grantee Resources 1 2 3 Click Capacity from the Menu Click Grantee Resources from the Capacity Landing Page From the Listing Page select the date range you wish to edit by clicking the appropriate Date Range of Funding Resources Information link Make any changes needed to the form Click the Save button Note Click the Cancel button to cancel the changes Deleting Grantee Resources 1 a 3 Click Capacity from the Menu Click Grantee Resources from the Capacity Landing Page From the Listing Page select the date range you wish to edit by clicking the appropriate Date Range of Funding Resources Information link Click the Delete button Click the Yes button when asked Are you sure you want to permanently delete this record Note If you do not want to delete the record click the No button Notice the record is removed from the grid Delete PFS II MRT User Manual 40 MRT Management Reporting Tool Home Assessment Planning Implementation Evaluation Administration Home Capacity Grantee Resources Grantee Resources Use this section to e or your grant Add a Record 01 01 2013 12 31 2013 Sample screenshot displaying the Grantee Resources Edit Form Local Funds excluding State 3 Me
3. Subrecipient Upload Site Visit Report button Select One Date of Site Visit mmi dd yyyy Upload Site Visit Report Upload Site Visit Report Description Save button 1000 characters remaining Save Cancel Sample screenshot displaying the Site Visit Report Edit Form KIT Solutions 2013 igi ini Site Visit Report Editing a Site Visit Report j Use this section to upload and provide a brief description of the Grantee site visits to Grantee Funded Subrecipients 1 Click Evaluation from the Menu and Sub State Funded Subrecipients Select the linked Subrecipient Name to be brought to the report s edit page 2 Click Site Visit Report from the Evaluation Landing Page 3 From the Listing Page select the report you wish to edit by clicking the appropriate Subrecipient name Freeport Community Coalition 01 04 2013 Completed 01 04 2013 progress as met all a milestones and goals on time keeps care ful records 4 Make any changes needed to the form i 5 Clickthe Save button Add Record Subrecipient link tatus Date Report Uploaded Description poent Ofico Eee Subrecipient Sample screenshot displaying the Site Visit Report Listing Page Note Click the Cancel button to cancel the changes Deleting a Site Visit Report Grantee Name MISSOURI STATE DEPT OF MENTAL HEALTH 1 Click Evaluation from the Menu miga ua a 2 Click Site Visit
4. 2 Is this Subrecipient a past SPF SIG No Deleting a Subrecipient Subrecipient nee 1 Click Implementation from the Menu Please indicate ifthe Subrecipientis OFC Drug Free Communities a a currently an active recipient of any of the 2 Click Subrecipient from the Implementation Landing Page following funding streams STOP Act Sober Truth on Preventing Underage Drinking Act eT ic a i oa MAI HIV Minority AIDS Initiative HIV 3 From the Listing Page select the Subrecipient you wish to edit by clicking the appropriate Subrecipient Name ee ccc conc cen accomplishments to date Click the Delete button l F Delete button Click the Yes button when asked Are you sure you want to permanently o characters maximum delete this record Save Cancel Delete Note If you do not want to delete the record click the No button Sample screenshot displaying the Subrecipient Edit Form this is a partial screenshot 6 Notice the record is removed from the grid PFS II MRT User Manual 61 KIT Solutions 2013 Interventions Implemented The Interventions Implemented module allows the user to add the interventions implemented within your subrecipients Adding an Implemented Intervention 1 Click Implementation from the Menu 2 Click Interventions Implemented from the Implementation Landing Page 3 Click the Add New Intervention button 4 Select the Subrecipient community name from
5. For help finding each subrecipient click on the Subrecipient Name header to arrange that column in ascending or descending order Subrecipient Process Measures Other cannot be deleted PFS II MRT User Manual KIT Solutions 2013 Subrecipient Process Measures Membership The Subrecipient Process Measures Membership module allows the user to track the coalition membership s collaboration and level of involvement by subrecipient for a reporting period Updating a Subrecipient Process Measure Membership 1 Click Implementation from the Menu 2 Click Subrecipient Process Measures Membership from the Implementation Landing Page 3 Select the reporting period from the Reporting Period dropdown list Click on the Subrecipient name link to enter membership information for that subrecipient PFS II MRT User Manual 73 MRT Management Reporting Tool Home Assessment Capacity Planning ementaton Evaluation Administration Home Implementation Subrecipient Process Measures Membership Subrecipient Process Measures Membership Edit Subrecipient Process Measures Membership Reporting Period 2013 1st Quarter 10 1 2012 12 31 2012 Y Freeport Community Coalitiaa Drug Free Maine o Total Subrecipient name link Showing 1 to 2 of 2 entries Sample screenshot displaying the Subrecipient Process Measures Membership Listing Page KIT Solutions 2013 Subrecipient Process Measures Me
6. View the progress report As you add new data to the system a progress report will be populating in the background The current report will pull the information that you have entered for that reporting period This page will link to your current progress report for you to review The ability to submit your report will be available after the reporting period If you are having difficulty viewing report this may be duetoa LOR up blocker Try holding down your Ctrl key usually found at the lower left hand corner of your keyboard while simultaneously clicking on the Progress Report lin The Submission Proces Once the Grantee e has reviewed the progress report they will be able to submit it for review by your Project Officer The system will trigger an email to the Project Officer informing them that your progress report has been submitted The Project Officer will then review the progress report add comments if necessary and select whether itis accepted or whether revision is required The system will trigger an email to the Grantee Administrator letting them know that the Project Officer has reviewed the report If revision is required your grantee will need to make the requested changes in the system and then resubmit the report Archived Progress Report The system will contain a historical record of date submitted if revision was required any relevant comments and date accepted You will be able to retrieve archived PDF copies of all previous pro
7. 16 Click the Save button Note Click the Cancel button to cancel this entry PFS II MRT User Manual 63 CSAP Strategy Type Select One Is this an evidence based program or ipt practice O Yes O No Is this intervention practice targeting O Yes underage drinking O No Is this intervention practice targeting O Yes prescription drugs O No Y Targeted Priority related to this v Intervention Practice Select One Partial screenshot displaying the Interventions Implemented Edit Form 10M Category the Intervention Practice Targets O Universal Indirect O Universal Direct O Selective O Indicated Intervention Practice Funding Start Date mm dd yyyy O Yes O No Save button Save Cancel Is this intervention practice currently active Partial screenshot displaying the Interventions Implemented Edit Form KIT Solutions 2013 Adding Quarterly Data Once the Intervention is saved you can begin entering quarterly data to it 1 Click Implementation from the Menu 2 Click Interventions Implemented from the Implementation Landing Page 3 If desired use the Subrecipient dropdown menu to narrow the list of Intervention Practice Names to a specific subrecipient community 4 From the Listing Page select the implemented intervention you wish to add quarterly data to by clicking the appropriate Intervention Practice Name 5 Click the Add Quarterly Data butt
8. 1 2 3 Click Administration from the Menu Click Key Staff from the Administration Landing Page Click the tematicos Edit Additional Contact button Enter the name of the grantee contact in the Staff Name text box Enter the title of the grantee contact in the Staff Title text box Enter the phone number of the grantee contact without hyphens in the Phone Number text box Enter the email address of the grantee contact in the E mail Address text box Click the Save button Note Click the Cancel button to cancel this entry PFS II MRT User Manual Additional Grantee Contact Staff Name Information not found Staff Title Information not found Phone Number Information not found E mail Address Edit Additional Contact Edit Additional Contac button Partial screenshot displaying the Key Staff Listing Page Key Staff Edit Additional Grantee Contact Information Use this section to add edit the additional grantee contact This may be someone who is designated by the Project Director to perform the regular data entry This section is intended to allow this grantee contact to receive the same emails as the Project Director receives through the system Staff Name 200 characters remaining Staff Title 200 characters remaining Phone Number 10 characters remaining E mail Address Save button Save Cancel Partial screenshot displaying the Key Staff Edit Page 107
9. Assessing the problems means pinpointing where the problems in the community and the populations that are impacted It also means examining the conditions within the community that put it at risk for the problems and identifying conditions that now or in the future could protect i 2 Submenu Category Accomplishments and Barriers Track Accomplishments and Barriers related to Assessment 3 Landing Page Screenshot displaying the Menu and a Landing Page PFS II MRT User Manual Varies depending on which Menu link is selected Displays the Submenu Varies depending on which Submenu category link is selected MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Assessment Accomplishments and Barriers Accomplishments and Barriers Use this section to enter information on any Accomplishments and or Barriers that you experienced while performing activities related to Assessment Each Accomplishment or Barrier will be listed in a table Use the table heading links to sort accomplishments barriers by column Click on Name that you ve assigned to each Accomplishment or Barrier to edit or delete that record Add Accomplishment Barrier rting Period 4 Listing Page Sample screenshot displaying a Listing Page Need to diversify staff membership we have a large Spanish speaking Hispanic community in Sparkton and no staff members fluentin Spanish or from this
10. Enter the calculated value of the measure in the Calculated Value text box 12 Click the Save button Note Click the Cancel button to cancel this entry Tips PFS Il Selected National Outcome Measures Data Source Name Select One Y Specify Data Source Name 200 characters remaining Y Survey Item Select One Response Option s 200 characters remaining Population Parameters Select One Y Description of Sampling Design 1000 characters remaining Screenshot displaying the PFS II Selected National Outcome Measures Edit Form Data Collection Date mmiyyyy 7 characters maximum Reported Outcome 1000 characters maximum Calculated Value a Save button Screenshot displaying the PFS II Selected National Outcome Measures Edit Form e lf NSDUH is the data source only the following fields will display Survey Item Response Option s Age Range Minimum and Maximum Reported Outcome and Calculated Value PFS II MRT User Manual KIT Solutions 2013 Editing a PFS Il Selected National Outcome Measure 1 Click Evaluation from the Menu 2 Click PFS Il Selected National Outcome Measure from the Evaluation Landing Page 3 From the Listing Page select the data source you wish to edit by clicking the appropriate Data Source Name 4 Make any changes needed to the form 5 Click the Save button Note Click the Cancel butto
11. If you added the wrong zip code click the Delete button to the right to delete it PFS II MRT User Manual Sub State Information Use this section to enter information on Sub State entities if any that are participating in your PFS Il program The term Sub State refers to a regional county or other sub State organization designated by the State to provide PFS Il funds to subrecipients There are two levels of subrecipients 1 entities directly funded by the Grantee Grantee Funded Subrecipients and 2 entities funded not by the Grantee but by a Sub State Sub State Funded Subrecipients The term Subrecipient includes both of these levels Grantee Funded Subrecipients and Sub State Funded Subrecipien Add Sub State button Add Sub State Sub state Name Total Funding for Sub State Targeted Zip Codes Targeted Congressional Districts HOW S the Subrecipient bei si f i i PFS Drug Free Communities Cumberland Co 150000 00 04032 04033 04034 CD 1 STOP Act funding Sample screenshot displaying the Sub State Information Listing Page Sub State Information Sub State Name 200 characters remaining Sub State Type Select One 3 Total Funding for Sub State 5 Add button Target Zip Codes USPS Zip Code Look U 5 characters remaining Screenshot displaying the Sub State Information Edit Form KIT Solutions 2013 8 For each targeted congressional district
12. PFS Il Selected National Outcomes Measures The PFS II Selected National Outcome Measures module allows the user to enter information regarding their PFS II Selected National Outcome Measures MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation PFS II Selected National Outcome Measures PFS Il Selected National Outcome Measures Adding a PES Il Selected National Outcome Measure Use this section to enter data for your PFS II Selected National Outcome Measures Click the Add a Record button to enter your PFS Il Selected National Outcome Measures Click on the Data Source Name link in order to edit an 1 Click Evaluation from the Menu existing record If you are not using NSDUH data to report on your PFS Il Selected National Outcome Measures it is recommended 2 Click PFS Il Selected National Outcome Measures from the Evaluation that you receive approval from your Project Officer for the Substitute Data Source to assure that it will allow you to Landing Page meet the arpes Add aRecordbuton DO to submit a substitute data source for your Project OF Add a Record button 3 Click the Add a Record button ES Data Source Name Data Collection Date Survey item Reported Outcome Calculated Value During the past 30 days on how ccd many days did you drink 1 or Percent that drank flavored Other Monitoring the Future 10 2012 more drinks of a flavored aic sagen bevera
13. Status Brief Description pertfrom PIRE educated our SEW Data llection subcommittee and Project Training TA Name link ecion visory Counc il Evaluation Subcommittee on how to best evaluate Substance Abuse indicator data overt ime He also off Sample screenshot displaying the Training and Technical Assistance Listing Page 4 1 2011 Source of Assistance Other Deleting a Training or Technical Assistance Specify Other Source of Assistance PIRE 200 characters maximum 1 Click Capacity from the Menu 2 Click Training and Technical Assistance from the Capacity Landing Page iii sti 3 From the Listing Page select the training or technical assistance you wish to edit p E dy Effective No by clicking the appropriate Training TA Name aoe Click the Delete button Description Expert from PIRE educated our SEW Data collection subcommittee and Project Advisory Council Evaluation subcommittee on how to best evaluate Substance Delete button Abuse indicator data over time He also offered recommendations for data collection strategies for future Click the Yes button when asked Are you sure you want to permanently delete this record Note If you do not want to delete the record click the No button 6 Notice the record is removed from the grid program evaluation 1000 characters maximum Save Cancel Delete Sample screenshot displaying the Training and Technical Assistance Edit Form this is
14. Technical Assistance ived by members of either your ceived records Select a record s Add Training Technical Assistance button Training TA Name ENTE Brief Description Date Requested Expert from PIRE educated our SEW Data collection subcommittee and Project Advisory Counc il Evaluation subcommittee on how to best evaluate Substance Abuse indicator data overt ime He also off Sample screenshot displaying the Training and Technical Assistance Listing Page Assessment Training Received 4 11 2011 KIT Solutions 2013 4 Enter the date the training or technical assistance is being requested for in the Date Requested text box as mm dd yyyy or use the Calendar feature to select the date See the Calendar Feature section for additional details 5 Select the status of the training or technical assistance from the Status dropdown menu a Needed indicates the training has not yet occurred and you still need it b Received indicates that the training has been received If Received is selected new fields will appear at the bottom of the form Select the delivery mechanism from the Delivery Mechanism dropdown menu a If Other is selected specify the other delivery mechanism in the Specify Other Delivery Mechanism text box li Select the source of assistance from the Source of Assistance dropdown menu a If Other is selected specify the other source in the Specify Other Source of Assistance text box i
15. edit and delete Accomplishments and Barriers related to Capacity 29 Capacity Capacity refers to the various types and levels of resources available to establish and maintain a community prevention system that can identify and leverage resources that will support an effective strategy aimed at the priority problems and identified risk factors in the community at the appropriate population level Capacity to carry out strategies depends not only upon the resources of the community organizations and their function as a cohesive problem solving group but also upon the readiness and ability of the larger community to commit its resources to addressing the identified problems nn sory Council and SEW members relevant to your project Advisory Council and SEW Meetings Add advisory council and SEW meetings that have been conducted Advisory Council and SEW Subcommittees Add and organize Advisory Council and SEW Subcommittees Grantee Resource Add data regarding he Grantee Resources Subrecipient Resources Subrecipient Resources A and Technical Assistance records for Training and Technical Assistance provided to the Grantee PFS Il Subrecipients or PFS II Sub State entities Accomplishments and Barriers ra ccomplishments and Barriers related to Capacity Screenshot displaying the Capacity Landing Page KIT Solutions 2013 Membership The Membership module allows the user to add any organizations and or individual members to yo
16. outcome data Select a Subrecipient from the dropdown to view previously added records for the selected Subrecipient Click on the linked Data Source Name to edit a previously added record Click on Add Follow up Data to add a new record related to the previously entered Data Source Add a Record Subrecipient Fayette County x Data Source Name link Community Level NOMs and Targeted Outcome Data Recor i 1 Youth Survey YS Percent of high school students 10th and 12th garade who had an alcoholic beverage during t he past 30 days 11 1 2011 Add Follow up Data Screenshot displaying the Community Level NOMs Listing Page KIT Solutions 2013 Deleting a Community Level NOMs 1 2 Click Evaluation from the Menu Click Community Level NOMs and Targeted Outcome Data from the Evaluation Landing Page Select the Subrecipient community name from the Subrecipient dropdown menu From the Listing Page select the data source you wish to delete by clicking the appropriate data source name Click the Delete button Click the Yes button when asked Are you sure you want to permanently delete this record Note If you do not want to delete the record click the No button Notice the record is removed from the grid Copying a Community Level NOMs 1 2 Click Evaluation from the Menu Click Community Level NOMs and Targeted Outcome Data from the Evaluation Landing Page Select the Sub
17. Administration Home Assessment Accomplishments and Barriers Bread Crumb Trail Accomplishments and Barriers Use this section to enter information on any Accomplishments and or Barriers that you experienced while performing activities related to Assessment Each Accomplishment or Barrier will be listed in a table Use the table heading links to sort accomplishments barriers by column Click on Name that you ve assigned to each Accomplishment or Barrier to edit or delete that record Add Accomplishment Barrier Name Description Reporting Period Need to diversify staff membership we have a large Spanish speaking Hispanic i i community i n Sparkton and no staff i 2011 1st Quarter 10 1 2010 12 31 2010 Assessment of Community Capacity members fluent in Spanish or from this ACComplishment wr We will be unab le to conduct 0 Sample screenshot displaying a Bread Crumb Trail KIT Solutions 2013 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Assessment Landing Pages Assessment Assessment involves the systematic gathering and examination of data about alcohol and drug problems related A Landing Page IS the main page of each of the main sections or modules conditions and consequences in the area of concern to the community prevention planning group Assessing the Assessment Capacity Planning Implementation Evaluation and Administrati
18. Click the Cancel button to cancel this entry AE cat Partial screenshot displaying the Subrecipient Process Measure Membership s Edit Form Tips e All fields except Other are required Enter 0 zero and Low for those sectors that have no members e Subrecipient Process Measures Membership cannot be deleted PFS II MRT User Manual 74 KIT Solutions 2013 Accomplishments and Barriers The Accomplishments and Barriers module allows the user to track their accomplishments and barriers related to implementation Adding an Accomplishment or Barrier 1 Click Implementation from the Menu 2 Click Accomplishments and Barriers from the Implementation Landing Page 3 Click the Add Accomplishment Barrier button 4 Select the reporting period this accomplishment or barrier occurred in from the Reporting Period dropdown menu 5 Select the name of the accomplishment or barrier from the Accomplishment Barrier Name dropdown menu 6 Select Accomplishment or Challenge Barrier from the Type dropdown menu 7 Enter details about the accomplishment or barrier in the Description text box 8 Click the Save button Note Click the Cancel button to cancel this entry Cancel PFS II MRT User Manual 75 Accomplishments and Barriers Use this section to enter information on any Accomplishments and or Barriers that you experienced while performing activities related to Assessment Each Accomplish
19. KIT Solutions 2013 Progress Report Submission The Progress Report Submission module allows the user to view and submit the quarterly progress report As you add new data to the system a progress report will be populating in the background The current report will pull the information that you have entered for that reporting period MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Micaela Home Administration Progress Report Submission Viewing the Progress Report PFS II MRT User Manual Click Administration from the Menu Click Progress Report from the Administration Landing Page From the Listing Page select the report you wish to view by clicking the Reporting Period name Click the 7 gt gt arrows to maneuver to other pages in the report a To move to a specific page within the report type a page number into the text box and click the Enter button on your keyboard The dropdown menu can be used to change the level of magnification of the report To find a specific word or phrase enter it into the Find text box and click the Find link a Click the Next link to be taken to the next instance of the word or phrase To print or save the report you will have to download the report a To download the report select the type of file you want from the Select a format dropdown menu and click the Export link 108 Progress Report Submission
20. Label of the NOM A being replaced dropdown menu dd Select One Y 9 Enter the substitute measure s name in the Substitute Measure Name Label of Su mister Emair the Substitute Measure text box 10 Enter a brief reason for the substitution in the Reason for Substitution Request O Y Substitute Measure Name Label of the text box Substitute Measure 200 characters remaining Label of the NOM being replaced Select One 200 characters remaining Reason for the Substitution Request 200 characters remaining Screenshot of the Substitute Data Source Request Edit Form 11 Enter the Agency Organization responsible for Data collection in the text box 12 Enter the Most recent year for which data are available As mm yyyy YAgency Organization responsible for 13 Select Yes or No from the dropdown menu to answer the question Is the data O dai dio collection repeated every year Most recent year for which data are mmy a If Nois selected enter how often data is collected in the Frequency of IS Data collection field pe E collection repeated every Select One E 14 Select Yes or No from the dropdown menu to answer the question Is trend data ls trend data available ee z i available Y Mode of Data Collection SaleetOno a lf Yesis selected enter the year as yyyy in the Start year of trend data Screenshot of the Substitute Data Source Request Edit Form text box 15 Use t
21. Menu 2 Click Accomplishments and Barriers from the Assessment Landing Page 3 From the Listing Page select the accomplishment or barrier you wish to edit by clicking the appropriate accomplishment barrier Name Make any changes needed to the form 5 Click the Save button Note Click the Cancel button to cancel the changes Deleting an Accomplishment or Barrier 1 Click Assessment from the Menu 2 Click Accomplishments and Barriers from the Assessment Landing Page 3 From the Listing Page select the accomplishment or barrier you wish to delete by clicking the appropriate accomplishment barrier Name Click the Delete button Click the Yes button when asked Are you sure you want to permanently delete this record Note If you do not want to delete the record click the No button 6 Notice the record is removed from the grid PFS II MRT User Manual 28 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Assessment Accomplishments and Barriers Accomplishments and Barriers Use this section to enter information on any Accomplishments and or Barriers that you experienced while performing i ant or Barrier will be listed in a table Use the table heading links ame that you ve assigned to each Accomplishment or Barrier to activities related ta to sort accomplis edit or delete tha Accomplishment Barrier N
22. Practice Name 5 Clickthe Copy button Copy button Copy Partial screenshot displaying the Interventions Implemented Edit Form Interventions Implemented Enter information for y u will only be able to add quarterly data i Copy This Data be pam to copy this data into a new record Choose the Subrecipient for which you would like to copy is data to Interventions Imple 6 A list appears informing you of the data that will be copied to a new record TIEN 7 Select the Subrecipient community name you would like the interventions ene sn information to belong to from the Subrecipient dropdown menu 8 Click the Create button Once the record is copied you will be taken to the edit page of the new record ntervention Practice The following data will be copied to the new record Standard Intervention Practice Name Note Click the Cancel button to cancel this copy Service Type Specify Other Intervention Practice Name if applicable i 7 i Description of the Intervention Practice 9 The Interventions Implemented Edit Form will display Make any changes needed Senice Type CSAP Strategy Type to the details CSAP Strategy Type 1 0 Click the Save Save button Is this AS base Note Click the Cancel button to cancel this entry agi Is this an evidence based program or practice Is this intervention practice ta
23. Upload and provide a brief description of your evaluation plan You may only upload one evaluation plan to this system Use the Browse button to select a file from your local computer and then click the Upload Evaluation Plan button To replace a plan that has already been uploaded you will need to select a new file and upload it Once the plan has been submitted or accepted you will no longer be able replace the plan eR Evaluation Plan Upload Evaluation Plan Upload Evaluation Plan Description Save button 1000 characters remaining Save Cancel Sample screenshot displaying the Evaluation Plan Edit Form KIT Solutions 2013 Grantee Targeted Priority and Targeted Communities The Grantee Targeted Priority and Targeted Communities module allows the user to view details regarding the grantee s targeted priorities and targeted communities MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation Grantee Targeted Priority and Targeted Communities Grantee Targeted Priority and Targeted Communities Viewing the Grantee Targeted Priority and Targeted Communities Use this section view the Targeted Priority ies and Targeted Communities that you were specified for your grant 1 Click Evaluation from the Menu a n 1 npu 9 public health disctricts Western Aroostook Cuberland Downeast Central 2 Click Grantee Targeted Priority and Targeted Communities
24. a partial screenshot PFS II MRT User Manual 47 KIT Solutions 2013 Accomplishments and Barriers The Accomplishments and Barriers module allows the user to track their accomplishments and barriers related to capacity MRT Management Reporting Tool Home Assessment EEN Planning Implementation Evaluation Administration Home Capacity Accomplishments and Barriers Adding an Accomplishment or Barrier Accomplishments and Barriers 1 Click Capacity from the Menu Use this section to enter information on any Accomplishments and or Barriers that you experienced while performing activities related to Assessment Each Acco a table Use the table heading links 2 Click Accomplishments and Barriers from the Capacity Landing Page to sort accomplishments barriers by column Add Accomplishment o each Accomplishment or Barrier to Barrier button VDE edit or delete that record 3 Click the erez Add Accomplishment Barrier button Add Accomplishment Barrier Name Description Type rting Period We recruited two prominent members of A among Ge toni one Pg edad Accomplishment 2011 1st Quarter 10 1 2010 12 31 2010 the other on the SEW Council Sample screenshot displaying the Accomplishments and Barriers Listing Page Accomplishments and Barriers Enter information on any Accomplishments and or Barriers that you had while performing activities related to Assessment AAA ass ss ooo 4 Select the reporting period thi
25. an i Use this section to enter in funding resources information for your grant Unless this information changes from one 2 Click Grantee Resources from the Capacity Landing Page paretari rrr afarmatian anh naade ta ha antereg once per year 3 Click the Add a Record button a Add a Record button Date Range of Funding Resources Information Total Funding Amount PES Il Funding Amount 7 1 2012 6 30 2013 250000 00 120000 00 7 1 2013 6 30 2014 280000 00 120000 00 Sample screenshot displaying the Grantee Resources Listing Page Grantee Resources Use this section to add or edit the funding resources information 4 Enter the total annual funding in the What is your Grantee level current total funding amount annual operating budget field 5 Enter the period the budget covers in the From and To text box as mm dd yyyy Wut rial caian de or use the Calendar feature to select the dates See the Calendar Feature section for sa i additional details Please specify the period that this budget From mmiddiyyyy To mmiddiyyyy covers Partial screenshot displaying the Grantee Resources Edit Form PFS II MRT User Manual 38 KIT Solutions 2013 What dollar amount of your funding comes from each funding source Source of Percentage Dollar Amount used for PFS il Stream used for PFS l Percentage 6 Enter the dollar amount that comes from each funding source teeni
26. appropriate accomplishment barrier Name Click the Delete button Click the Yes button when asked Are you sure you want to permanently delete this record Note If you do not want to delete the record click the No button 6 Notice the record is removed from the grid Delete PFS II MRT User Manual 49 MRT Management Reporting Tool Home Assessment EEN Planning Implementation Evaluation Administration Home Capacity Accomplishments and Barriers Accomplishments and Barriers Use this section to enter information on any Accomplishments and or Barriers that you experienced while performing activities related to Assessment Each Accomplishment or Barrier will be listed in a table Use the table heading links to sort accomplishments barriers by column Click on Name that you ve assigned to each Accomplishment or Barrier to edit or delete that record Add Accomplishment Barrier Accomplishment Barrier Name link Develo 2011 1st Quarter 10 1 2010 12 31 2010 jev ing relation stakeholders ment Sample screenshot displaying the Accomplishments and Barriers Listing Page Accomplishments and Barriers Enter information on any Accomplishments and or Barriers that you had while performing activities related to Assessment a ammm mmal moman ammmon ammmon ss aaa an anan am a oe oy CR a a ee ee ee Accomplishment Barrier Information Reporting Period 2011 1st Quarter 10 1 2010 12 31 201
27. be used to a Save button meet the NOMs reporting requirements for this Subrecipient ubrecipient Save Cancel Partial screenshot displaying the Copy This Data Edit Form KIT Solutions 2013 Editing a Follow Up Community Level NOMs 1 Click Evaluation from the Menu 2 Click Community Level NOMs and Targeted Outcome Data from the Evaluation Landing Page 3 Select the Subrecipient community name from the Subrecipient dropdown menu 4 From the Listing Page select the follow up data source you wish to edit by clicking the appropriate data source name 5 Make any changes needed to the form 6 Click the Save button Note Click the Cancel button to cancel the changes Deleting a Follow Up Community Level NOMs 1 Click Evaluation from the Menu 2 Click Community Level NOMs and Targeted Outcome Data from the Evaluation Landing Page 3 Select the Subrecipient community name from the Subrecipient dropdown menu 4 From the Listing Page select the follow up data source you wish to delete by clicking the appropriate data source name 5 Clickthe Delete button Click the Yes button when asked Are you sure you want to permanently delete this record Note If you do not want to delete the record click the No button 7 Notice the record is removed from the grid PFS II MRT User Manual 95 Community Level NOMs and Targeted Outcome Data Use this section to ent
28. brief description of your Evaluation Report Select the linked Fiscal Year to be brought to your report s edit page Add a Record Fiscal Year link Fiscal Year Description Year 1 Sample screenshot displaying the Evaluation Report Listing Page Evaluation Report Fiscal Year Year 1 v Upload Evaluation Report CoordinationReport doc Upload Description Delete button 1000 characters remaining Save Cancel Delete Sample screenshot displaying the Evaluation Report Edit Page 97 O KIT Solutions 2013 Timeline Progress The Timeline Progress module allows the user to upload the 3 year project timeline and record any revisions to the timeline Adding a Timeline Progress 9 1 Click Evaluation from the Menu Click Timeline Progress from the Evaluation Landing Page Notice the Milestone Timeline Progress information is displayed Click the 3 Add a Record button select the reporting period from the Reporting Period dropdown menu To upload a timeline document perform the following steps a Click the Browse button b Select the document you wish to upload from the Choose File window and click the Open button c The file path will appear in the field Click the Upload button The file name will appear to the right Note To view the uploaded document click on the file name If you uploaded the wrong file repeat the steps to upload the correct file In the De
29. but not to design specifications We recommended users have the latest version of IE installed on their computer along with the updates provided by Microsoft which are released periodically Pop Up Blocker Modern computer security technology and usability features development have lead to pop up blocking Although this new feature of internet browsers toolbars and other 3 party software blocks hazardous and annoying pop ups sites like PFS II MRT require pop ups to be able to function If your pop up blocker is enabled there is a possibility that PFS II MRT may not function or appear properly You should either disable the pop up blocker while using PFS II MRT while remembering to enable it if desired when not in PFS II MRT or create exceptions for the pop up blocker This is cumbersome but may be easier than making exceptions to the pop up blocker To create exceptions for the pop up blocker open your Internet Explorer browser window Once the browser is open click the toolbar options Tools and then go to Internet Options After the Internet Options window is available you will want to click on the Privacy tab at the top of the window You will notice while on the Privacy tab at the bottom will be a section on Pop Up Blockers If your Block Pop Ups checkbox is checked click on the Settings button You can now add the PFS II MRT link to the Allowed Sites list which the pop up blocker will ignore wh
30. dde 33 Editing ai Advisor Council OF SEW ME e Dt akan te 34 Deleting an Advisory Council or SEW Meeting ccccccecsssssssssssssssssssssesessesscsessssessssesecsesessesacsesassesaseesaseesessesassesacsesausesausesausesacsesaesesadsesaeseseesassesaseesaseesassesaueesaneesaneesanenss 34 Advisory COUNEIPANG SEW SU O 35 Adding an Advisory Councilor SEW SUDCOMMMTE arica dd o a 35 PFS II MRT User Manual 2 KIT Solutions 2013 Editing am Advisory Councilor SEW UIC MM smilies do 36 Deleting an Advisory Councilor SEW SUCIA o E 37 CETL HAS SOC a o te 38 Adding Grante ResQUICOS anrstcan rtorras caracte aii ali tcciiecals 38 Etna 40 Deleting Grantee Resources ccscecssssssssssssssssssesscsecsesscsessesscsecsesassacsesausesessacsesessassessesassessesscsasseseesacseseesacsesessanseseesansessesassassesaesassesassassesessacsassesaesaseesaesaseesaesavensaseesensass 40 ME e ree ENE Eo ee OEA 41 E S pennae sieht aes tenet N 2s zs Bnei Danae tala Ooanaate pats 9 Genet Naat cates al alana Na alates Bias ic danta as tas Nalhdoceaae tase ca ln ds 41 ea AAA o O E eee meee reer eet eee 43 Deleting SUI ES OU COS ed 43 Traning ana SPINGEL ASSISTANCE cti A A AER AAA A LAA A A A 44 Adding a Training or Technical ASSIStANCE csccsccscsssrssessrssesseecseceecsesaesaeseeseesseseecaeceesaeseeseeseesensenseeseeseesseecaecaesaeseesaeseeseeseescassaesaesaesaeseeseeseesascassatsaesaeserseeseesensensensenss 44 Eating a alning OF TecnNCa ASIS dr 47 D
31. doxeuewvedacencaupibbadna one sedate baaveddtavagonttbasawtantcdestnanansduvonasmaaaeonetientsetse 97 TANNING ROS 98 AAA MIN O OO 98 ENO Alda ls lod C016 O PPP CON o N Seer eer tre eer ent me tcrrrce eer Nera men eer nae ae ter mere eet rere ee rene me or re ter Nec ene ee eer ene ee ern ae eer rece ree 99 Desing A IMEI FiO LCS Sa A AA hasan uaa de een ealee 99 Me AES AP mA A nen ee eee eens eee cee eee er ea eee 100 Adding a Site Visit Repon 3a A A aadsae sacoeds cabasa EECA A ANAA A AAAA SAREEN ERENER E NEA EENAA Aaaa aana 100 Edining a SNe VISIO pisas 101 DEA Ste Visit ete 101 ACCOMPISAMENS and Baro Srnec centre o A GA 102 Adding an ACCOMPISAMENCO Bda AAA AAA AA SAA TA 102 E GING al AccOMplISAMeENL OF Baal ii eN 103 DIETING an ACcOMpISAMEAO Barnoin deadthon dbs dutvaces tained tensdisneatthunybadetseaesdateehenedieaeudel vas batetusenimstenssuoalea 103 A O inue retain cotac cate iat aur aalntica eataceualer nen teeta teu ntatccaitureat es nrmraynes renal gavage ceatannaimeeetiatoneds 104 GAMES SHIMON AMON sects sie sind cc tcg sack shedeet a ad A 105 MAME E 105 A o I 106 BATS TELAT OTR e Mola sstas er ee en eee A A nee ee ene 106 Adding Updating an CII CMa ON iaa 107 A O O II A N 108 WIS WING me Progress CO isaac aiii 108 SU EA ota aeariecanaeaeiasauaeiecteaiaiectaasteesaeaaese satis 109 PFS II MRT User Manual 5 KIT Solutions 2013 INTRODUCTION What is the purpose of the PFS II MRT system The PFS II MRT system is a we
32. during the quarter in the Number of people reached by this intervention practice during this quarter text DOX Click the Save button Note Click the Cancel button to cancel this entry Save button Note Click the Cancel button to cancel this entry Editing an Implemented Intervention 1 Click Implementation from the Menu 2 Click Interventions Implemented from the Implementation Landing Page 3 If desired use the Subrecipient dropdown menu to narrow the list of Intervention Practice Names to a specific subrecipient community 4 From the Listing Page select the implemented intervention you wish to edit by clicking the appropriate Intervention Practice Name 5 Make any changes needed to the form a d 6 Clickthe Note Click the To edit quarterly data click the link of the reporting period you wish to edit Make any changes needed to the form Click the Save button Note Click the Cancel button to cancel the changes To delete the quarterly update click the Delete button Save button Cancel button to cancel the changes Delete PFS II MRT User Manual 65 Interventions Implemented Enter information for You will only be able to add quarterly Reporting Period Interventions Impl Select One Subrecipient Number of people Standard Interventia served or reached b this intervention practice during t
33. for the subcommittee a 7 Clickthe Save button a Note Click the Cancel button to cancel this entry Plus sian button y Se Evidence Based Practices Workgroup y Other Save button Save Cancel Sample screenshot displaying the Advisory Council and SEW Subcommittees Edit Form PFS II MRT User Manual 35 KIT Solutions 2013 Tips Clicking the becomes a plus sign Click the plus sign button to see a list of members for each section Editing an Advisory Council or SEW Subcommittee 1 2 Click Capacity from the Menu Click Advisory Council and SEW Subcommittees from the Capacity Landing Page From the Listing Page select the subcommittee you wish to edit by clicking the appropriate subcommittee Category name Make any changes needed to the form Click the Save button Note Click the Cancel button to cancel the changes PFS II MRT User Manual minus sign will minimize the section Project Advisory Council SEW Evidence Based Practices Workgroup Other and hide the members The minus sign MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Capacity Advisory Council and SEW Subcommittees Advisory Council and SEW Subcommittees Use this section to create Advisory Council and SEW Subcommittees as well as organize their Membership Use the table heading links to ttee category to be brought
34. funded in the Date Funded text box as mm dd yyyy or use the Calendar feature to select the date See the Calendar Feature section for additional details li Enter the amount of money the Subrecipient was awarded in the Amount Awarded per year text box Select Yes or No for Is this Subrecipient a past SPF SIG Subrecipient If applicable Please indicate if the Subrecipient is currently an active recipient of any of the following funding streams by checking the appropriate boxes Briefly describe where the Subrecipient is in the SPF process and their accomplishments to date in the text box Click the Save button Note Click the Cancel button to cancel this entry PFS II MRT User Manual Organization Name Communities Targeted for PFS Il by Subrecipient Duns Number Is this Subrecipient a Tribe or Tribal Organization Subrecipient Status Has this Subrecipient been funded Date Funded Amount Awarded per year 200 characters remaining 200 characters remaining 200 characters remaining No O Yes Select One _ Y O No O Yes mmiddiyyyy Partial screenshot displaying the Subrecipient Edit Form Is this Subrecipient a past SPF SIG Subrecipient Please indicate if the Subrecipient is currently an active recipient of any of the following funding streams Briefly describe where this Subrecipient is in the SPF process and their accomplishments to d
35. report will be available after the reporting period If you are having difficulty poy ade a may sA due to a pop up blocker Try holding down your Ctrl key usually found at the lower left hand corner of your keyboard while simultaneously clicking on the Progress Reportlin The Submission Proces Once the Grantee AA has reviewed the progress report they will be able to submit it for review by your Project Officer The system will trigger an email to the Project Officer informing them that your progress report has been submitted The Project Officer will then review the progress report add comments if necessary and select whether it is accepted or whether revision is required The system will trigger an email to the Grantee Administrator letting them know that the Project Officer has reviewed the report If 9 Enter the contact information of the person submitting the report in the following A em ee fi el d g N am e Ph on e Em al an d Titl e painting of date submitted if revision was required any relevant comments and date accepted You will be able to retrieve archived PDF 6 Use the I have read checkbox to indicate you understand the submission ap p rocess i z beato about to submit a snapshot of all the information and data relevant to the selected 7 Clickthe Submit button to submit the report o EA Note Click the caia Close Panel button to cancel the submission metas lapa for 2083 Ant Charter Please fil o
36. 0 Y Developing relationships a 200 characters maximum Accomplishment Barrier Name Type Accomplishment v We recruited two prominent members of the Hispanic Community One member will be serving on the Advisory Board and the other on the SEW Council Delete button 000 characters maximum Save Cancel Delete Description Sample screenshot displaying the Accomplishments and Barriers Edit Form KIT Solutions 2013 PLANNING MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Planning Within the Planning module a user is able to perform the following tasks cis Planning involves following logical sequential steps designed to produce specific results The desired results Outcomes are based upon data obtained from a formal assessment of needs and resources The plan then outlines 1 Add edit and delete Strategic Plans for a reporting period A PRO IA A 2 Add edit and delete Accomplishments and Barriers related to Planning A pie Pan nts and barriers related to your assessment Accomplishments and Barriers Track Accomplishments and Barriers related to Planning Screenshot displaying the Planning Landing Page PFS II MRT User Manual 50 KIT Solutions 2013 Strategic Plan The Strategic Plan module allows the user to upload and briefly describe your Strategic Plan for a reporting period If your Strategic Plan has not changed sin
37. 2013 1st Quarter 10 1 2012 12 31 2012 targeting another risk factor and have added another 1st Quarter Strategic Plan doc Note Click the Cancel button to cancel the changes INES Sample screenshot displaying the Strategic Plan Listing Page Deleting a Strategic Plan did 2013 3rd Quarter 4 1 2013 6730 2013 B 1 Click Planning from the Menu id a 2 Click Strategic Plan from the Planning Landing Page Description Describe the changes made Basa A SSS 3 From the Listing Page select the reporting period you wish to edit by clicking the Eo ie eaten ne Reporting Period link Click the Delete button Click the Yes button when asked Are you sure you want to permanently delete this record Delete button Note If you do not want to delete the record click the No button 947 characters remaining 6 Notice the record is removed from the grid Save Cancel Delete Sample screenshot displaying the Strategic Plan Edit Form 974 characters remaining Comments New outcomes addressed newly identified risk factors PFS II MRT User Manual 52 KIT Solutions 2013 Accomplishments and Barriers The Accomplishments and Barriers module allows the user to track their accomplishments and barriers related to planning Adding an Accomplishment or Barrier 1 Click Planning from the Menu 2 Click Accomplishments and Barriers from the Planning Landing Page 3 Click the Add Accomplishm
38. Barrier to edit that record Add Accomplishment Barrier Accomplishment Barrier Name link Coalition meetings meetings to h ear about the 2011 2nd Quarter 1 1 2011 3 31 2011 implementation of environmental ategies Challenge Barrier Sample screenshot displaying the Accomplishments and Barriers Listing Page Accomplishments and Barriers Enter information on any Accomplishments and or Barriers that you had while performing activities related to Implementation oy Da A RIA Accomplishment Barrier Information Reporting Period 2011 2nd Quarter 1 1 2011 3 31 2011 Accomplishment Barrier Name Coalition meetings 200 characters maximum Type Challenge Barrier vl Project management staff have not been able to attend recent local coalition meetings to hear about the implementation of environmental strategies Delete button 3000 characters maximum Save Cancel Delete Description Sample screenshot displaying the Accomplishments and Barriers Edit Form KIT Solutions 2013 EVALUATION Evaluation The Evaluation Step is comprised of conducting analyzing reporting on and using the results of Outcome Evaluation The Outcome Evaluation involves collecting and analyzing information about whether the intended Goals and Within the Evaluation module a user is able to perform the following tasks Objectives were achieved Evaluation results identify areas where modifications to pre
39. EE Targeted Congressional District s gt a Enter the Congressional District into the Targeted Congressional bulo District text box 30 characters remaining Briefly arica how Subrecipients are Note To look up Congressional Districts for your sub state area use the being funde Congressional District Look Up link a Save button D Click the Add button 1000 characters remaining Note If you added the wrong congressional district click the Delete button to the right seal ome to delete it 9 Enter details about the Sub State funding in the Briefly describe how Sub Screenshot displaying the Sub State Information Edit Form Recipients are being funded text box 10 Click the Save button Note Click the Cancel button to cancel this entry PFS II MRT User Manual 57 KIT Solutions 2013 Editing a Sub State 1 Click Implementation from the Menu 2 Click Sub State Information from the Implementation Landing Page 3 From the Listing Page select the sub state you wish to edit by clicking the appropriate Sub state Name 4 Make any changes needed to the form Note To delete a Zip Code or a Congressional District click the 2 Delete button to the right of the item to be deleted 5 Click the Save button Note Click the Cancel button to cancel the changes Deleting a Sub State 1 Click Implementation from the Menu 2 Click Sub State Information from the Impl
40. Enter information for Community Level Subrecipient Targeted NOM Is this an exact NOM neither For a list of approved NO Data Source Name Survey ltem Response Option s Reported Outcome Population Parameters You will only be able to copy a baseline Community Level NOM Follow Up cannot be copied PFS II MRT User Manual Copy This Data Use this page to copy this data into a new record Choose the Subrecipient for which you would like to copy this data to Once the record is copied you will be taken to the edit page of the new record The following data will be copied to the new record Targeted NOM Other Targeted Priority if applicable Data Source Name Survey Item Response Option Reported Outcome Population Parameter Age Range Minimum if applicable Age Range Maximum if applicable Grade Range if applicable Subrecipient Select One Create button Create Calice Screenshot displaying the Copy This Data Edit Form KIT Solutions 2013 Adding a Follow Up Community Level NOMs 1 Click Evaluation from the Menu 2 Click Community Level NOMs and Targeted Outcome Data from the Evaluation Landing Page 3 Select the Subrecipient community name from the Subrecipient dropdown menu 4 Click the Add Follow up Data Add Follow up Data link located to the right of the appropriate data source 5 Most fields will be pre populated for you based on the Community Leve
41. MENTATION Within the Implementation module a user is able to perform the following tasks Add edit and delete Sub State Information Add edit and delete Sub Recipient Add edit and delete Interventions Implemented Updating Grantee Process Measures Updating Subrecipient Process Measures Other Updating Subrecipient Process Measures Membership Add edit and delete Accomplishments and Barriers related to Implementation eft SS aS A S PFS II MRT User Manual Updating Subrecipient Process Measures Demographics per targeted priority MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Implementation Implementation Implementation is the point at which the activities developed and defined in the Assessment Capacity and Planning steps are conducted Sub State Information Add Sub State information for subrecipient s that are funded by a Sub State ae subrecipients who have been funded Interventions Implemented interventions implemented by subrecipients Grantee Process Measures Add data related to your grant s process measures Subrecipient Process Measures Demographics ata related to your subrecipient s process measures demographics per Targeted Priority Subrecipient Process Measures Other Add data related to your subrecipient s process measures other Subrecipient Process Measures Membership Add data related to you
42. Measures Other module allows the user to enter and update information regarding the other process measures for your subrecipients for the reporting period Updating a Subrecipient Process Measure Other 1 2 Click Implementation from the Menu Click Subrecipient Process Measures Other from the Implementation Landing Page Select the reporting period from the Reporting Period dropdown list Click the s Edit this Record button For each subrecipient you wish to update enter the number of active collaborators or partners involved with this subrecipient in the Number of Active Collaborators Partners textbox Click the Save button Note Click the Cancel button to cancel this entry Tips Subrecipient Process Measures Other Edit this Record button Reporting Period Edit this Record 2013 1st Quarter 10 1 2012 12 31 2012 Subrecipient Process Measures Other Subrecipient Name Number of Active Collaborators Parners Springfield Success Total 0 Sample screenshot displaying the Subrecipient Process Measures Other Listing Page Subrecipient Process Measures Other Reporting Period 2013 1st Quarter 10 1 2012 12 31 2012 Subrecipient Process Measures Other Subrecipient Name Number of Active Collaborators Parners Sprinafield Success Save button Showing 1 to La ies Save Cancel Sample screenshot displaying the Subrecipient Process Measures Other Edit Form
43. Outcome 1000 characters remaining Population Parameters Select One a Data Collection Date mm dd yyyy Calculated Value This data source is approved by the This data sourceisan Grantee to be used to additional data source meet the Ms which does not meet reporting requirements the NOMs reporting for this Subrecipient requirements for this Save Cancel Save button Screenshot displaying the Community Level NOMs Edit Form KIT Solutions 2013 Note Click the Cancel button to cancel this entry Tips e ANOM must be reported for each subrecipient regardless of whether data for additional targets are also reported Editing a Community Level NOMs 1 Click Evaluation from the Menu 2 Click Community Level NOMs and Targeted Outcome Data from the Evaluation Landing Page 3 Select the Subrecipient community name from the Subrecipient dropdown menu 4 From the Listing Page select the data source you wish to edit by clicking the appropriate data source name 5 Make any changes needed to the form 6 Clickthe Save button Note Click the Cancel button to cancel the changes PFS II MRT User Manual Community Level NOMs and Targeted Outcome Data Use this section to enter your Community Level NOMs and Targeted Outcome Data for your Subrecipients Click on the Add A Record button to identify which NOMs priorities are being targeted by the selected Subrecipient and to enter
44. PFS Il MRT Grant Management Reporting Tool PreventionManagement Reporting amp Training System USER MANUAL VERSION 1 1 JULY 2013 KIT Solutions LLC 5700 Corporate Dr Suite 530 Pittsburgh PA 15237 Ph 888 348 4248 Fax 412 366 7199 DCARSupport kitsolutions net TABLE OF CONTENTS O RA 6 MIDS TOR USING TAS SS EN E a a 7 Recommended COMPU a ici 7 PAPI AON HIN AVG IO e oa 8 Ment ILL 005 Mao POPCPO OOO OOO EE Em a a a mines 9 Canal Ral OS corn O AN aos 11 A O O 12 EROS ri E AA A A A A 13 Dala Feds ANE Ul ielicpe enter nr nt atrenntennr ter arent o E PO E EOL A 14 Calendar F a 15 EGU ORIN Udo y o iranica a A A O EEE EEE 16 AQQIIONa F eare BURON painter reos leia 16 HPOGIIN FOC GI ales 17 nande Your AS SW OU OCA PO OO EA E ae eee eae ota a 19 FOGOL QUERAIS WO Umata erradicar paola dalit entities 21 ACC UMLOCRCA a a ce S 23 CUNETA ON rin A E E E 24 IN lO COM PO PAOCOO OO E O AO 24 PASSES Md dra 25 Accomplishments and Barriers act ai A ae Ibn 26 AQGING avACCOMPISHMENE or Ba sisas ade 26 Edd ah ACCOMPISMIMEMUOF Banana aos 28 Deleting aM e COMMONS MOF OF ell VG COP PPC e fs useaiat arden ncaa aa aa cea secs ascitl ea nnaoeateendiad Releeueshauateucn 28 CICV es sch ere atch A A AN 29 A o e lncantt aust aniseed henna Gatton a elecbadeedusuee 30 Adding a MCMMGISIID adi 30 Editing a Member aiii dal 32 Delega Mende Diana Aa 32 ROVOV OUI Us ANG EW MESS sitios pos ES 33 Adding an Advisory Councilor SEW Mi dea
45. Period column You cannot submit a progress report until the previous progress report has been accepted PFS II MRT User Manual 110 KIT Solutions 2013
46. Report from the Evaluation Landing Page aa o oyo q oad Site Visit Report Browse eee 3 From the Listing Page select the report you wish to delete by clicking the eee Upload Site Visit Report Site Visit Report ApriLdoc appropriate Subrecipient name oa ai Click the Delete button 5 Click the Yes button when asked Are you sure you want to permanently delete this record Note If you do not want to delete the record click the No button 6 Notice the record is removed from the grid 975 characters remaining Project Officer Feedback Notes Delete button Save Cancel Delete Sample screenshot displaying the Site Visit Report Edit Form Tips e Once the Project Officer provides feedback on the site visit the feedback notes will appear at the bottom of the Site Visit Report and the report can no longer be deleted PFS II MRT User Manual 101 KIT Solutions 2013 Accomplishments and Barriers The Accomplishments and Barriers module allows the user to track their accomplishments and barriers related to evaluation Adding an Accomplishment or Barrier 1 Click Evaluation from the Menu 2 Click Accomplishments and Barriers from the Evaluation Landing Page 3 Click the Add Accomplishment Barrier button Add Accomplishm nt Eamrnibr 4 Select the reporting period this accomplishment or barrier occurred in from the Reporting Period dropdown menu 5 Select the name of the acc
47. Required progress report M RT link tting reports you will be able to use MRT as a way to manage your grant You will work throve ort MRT Management Reporting Tool Screenshot displaying the Prevention Management Data Submissions Landing Page Home ContactUs Help Search Go SHARE My Account link un MY ACCOUNT Wc ura O I UUI PreventionManagement Reporting amp Training System Prevention Resources Data Submissions Reporting Services The Monroe County Alliance for inhalant Prevention The residents of Monroe County Kentucky were initially reluctant to acknowledae the fact thatin a statewide needs assessment their county was identified as an inhalant hotspot Find out how the Monroe County Alliance used the SPF to transform their county from having the highest inhalant use rate in the state to one of the lowest Latest News Study Marijuana Linked to Early Onset of Psychosis The Prevention Management Reporting and Training System Screenshot displaying the Home page this is a partial screenshot wk Su Mo Tu We Th Fr Sa 4 30 34 4 More Employers Saying Smokers Need Mot Apply 2 E 4 3 KIT Solutions 2013 3 Select a Security Question from the dropdown menu Note The Security Question will be used when using the Forgot Password feature to ensure the Change Your Password user requesting a password IS legitimate Please update your account by creating a new password and security ques
48. SO 45 Todays Events the same through each of the applications but there are some new features available These features inc lide E KIT Solutions 2013 Type the login name in the Username text box Type the password in the Password text box oF a IS Click the Login button Note To cancel the login process click the Cancel button Tips e The Username is NOT case sensitive e The Password IS case sensitive PFS II MRT User Manual Click the box that states I agree to these Terms and Conditions You must login to access secure content Username Password You must accept the terms and conditions in order to login and access secure content All users of the Prevention Management Reporting and Training System Web site are expected to adhere to the security standards of the Prevention Management Reporting and Training System to the fullest in on with other users and in handling substance Terms and Conditions tion that Prevention Management Reporting and checkbox s The Prevention Management Reporting and ystemmssues each user a unique user ID and a system Sed al As a user vou are reguired to change the svstem agree to these Terms and Conditions Login button Login Cancel Forgot vour Password Screenshot displaying the Login page m gt KIT Solutions 2013 Daia Submissions 6 Click Data Submissions from the Prevention Mana
49. Save Cancel Delete Sample screenshot displaying the Advisory Council and SEW Meetings Edit Form PFS II MRT User Manual 34 KIT Solutions 2013 Advisory Council and SEW Subcommittees The Advisory Council and SEW Subcommittees module allows the user to create Advisory Council and SEW Subcommittees as well as organize their memberships Advisory Council and SEW Subcommittees Adding an Advisory Council or SEW Subcommittee Use this section to create Advisory Council and SEW Subcommittees as well as organize their Membership Use the 1 Click Capacity from the Menu aio ao to Add Subcommittee button ee category to be brought to that committee s edit page 2 Click Advisory Council and SEW Subcommittees from the Capacity Landing Page 3 Clickthe Add Subcommittee button Sample screenshot displaying the Advisory Council and SEW Subcommittees Listing Page Advisory Council and SEW Subcommittees Select your Council or SEW Subcommittee information Subcommittee Information Category Project Advisory Council 4 Select the category type for the subcommittee from the Category dropdown aa gt menu Note You will not be able to add subcommittees for members that were entered as Other pa 5 Select the type of subcommittee from the Type dropdown menu Project AdMsory Counci a If Otheris selected enter the type in the Specify Other Type text box AN 6 Use the checkboxes to select the Members
50. a Source Request Edit Form PFS II MRT User Manual 87 KIT Solutions 2013 Tips e Once the survey is under review by the Project Officer the status of the submitted Substitute Data Source will change and the Project Officer s Feedback will be displayed PFS II MRT User Manual 88 KIT Solutions 2013 Community Level NOMs and Targeted Outcome Data The Community Level NOMs and Targeted Outcome Data module allows the user to enter their community level NOMs and targeted outcome data for your subrecipients Only enter this data if the Data Source has been approved by the Grantee MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation Community Level NOMs and Targeted Outcome Data Adding a Community Level NOMs 1 Click Evaluation from the Menu Use this section to enter your Community Level NOMs and Targeted Outcome Data for your Subrecipients Click on o Click Community Level NOMS and Targeted Outcome Data from the the Add A Record button to eo which NOMs priorities being o en by the selected Subrecipient and to enter E ti L di p outcome data Select a Subrecipient from the dropdown to view previously added records for the selected valuation Landing Page Subrecipient Click on the linked Data Source Name to edit a previously added record Click on Add Follow up Data to 3 Click the Add a Record Adda Record button add a new record related to the prev
51. ame link Add Accomplishmen a tes Through the use of community surveys and GS A focus groups we have identified the risk Accomplishment 2013 1st Quarter 10 1 2012 12 31 2012 A ee factors that need to be addressed Sample screenshot displaying the Accomplishments and Barriers Listing Page Accomplishments and Barriers Enter information on any Accomplishments and or Barriers that you had while performing activities related to Assessment Accomplishment Barrier Information Reporting Period 2013 1st Quarter 10 1 2012 12 31 2012 v Accomplishment Barrier Name Assessment of community risk and protective factors causal factors vj Type Accomplishment v Description Through the use of community surveys and focus groups we have identified the risk factors that need to be addressed Delete button 2884 characters remaining Save Cancel Delete Sample screenshot displaying the Accomplishments and Barriers Edit Form KIT Solutions 2013 CAPACITY Within the Capacity module a user is able to perform the following tasks Add edit and delete Advisory Council and SEW Memberships Add edit and delete Advisory Council and SEW Meetings Add edit and delete Advisory Council and SEW Subcommittees Add edit and delete Grantee Resources Add edit and delete Subrecipient Resources Add edit and delete Training and Technical Assistance O ole EN oS E PFS II MRT User Manual Add
52. ampling strategy Stratified Cluster A E Select One J Multistage etc in the appropriate text boxes Screenshot of the Substitute Data Source Request Edit Form iii Select Yes or No from the dropdown menu to answer the question Was the interview computer assisted 16 To upload data set information perform the following steps Data Set Information a Click the MA Browse button are ee li Data File s and Upload File b Select the document you wish to upload from the Choose File window and click the Open button c The file path will appear in the field Click the Upload File button d The file name will appear to the left Note To view the uploaded document click on the file name If you uploaded the wrong file click the 2 Delete button to the right of the file to delete it and repeat the steps to upload the correct file Browse Screenshot of the Substitute Data Source Request Edit Form 17 Enter a description for each file in the For each data file describe the contents For each data file describe the contents of the data record s of the data record s text box Submit button 18 Click the Submit button to send this page to the Project Officer for TS review Submit Cancel 19 Click the Yes button when asked Are you sure you wish to submit this request Note If you wish to cancel the submission click the No button Screenshot of the Substitute Dat
53. ancel Sample screenshot displaying the Timeline Progress Edit Form KIT Solutions 2013 Editing a Timeline Progress 1 2 3 Click Evaluation from the Menu Click Timeline Progress from the Evaluation Landing Page From the Listing Page select the timeline progress you wish to edit by clicking the appropriate Reporting Period link Make any changes needed to the form Click the Save button Note Click the Cancel button to cancel the changes Deleting a Timeline Progress Click Evaluation from the Menu Click Timeline Progress from the Evaluation Landing Page From the Listing Page select the timeline progress you wish to delete by clicking the appropriate Reporting Period link Click the Delete button Click the Yes button when asked Are you sure you want to permanently delete this record Note If you do not want to delete the record click the No button Notice the record is removed from the grid PFS II MRT User Manual MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation Timeline Progress Timeline Progress Use this section to upload the 3 year project timeline included in your grant application as well as any updates or revisions to the timeline wee ene m wwe nw ewe eee n meee meee meee eee nese see seen seen pee e seen meee meee a a esos e eee see e mee
54. anges made The file name will appear below the Upload button EA eet gee or Note To view the uploaded document click on the file name If you uploaded the wrong file repeat the steps to upload the correct file 6 Use the Description text box to describe the changes made to your Strategic es Plan since it was last uploaded Save button 7 Enter any comments in the Comments text box Se 8 Click the Save button A Note Click the Cancel button to cancel this entry Save Cancel 1000 characters remaining Screenshot displaying the Strategic Plan Edit Form PFS II MRT User Manual 51 KIT Solutions 2013 MRT Management Reporting Tool Editing a Strategic Plan Home Assessment Capaciy MI implementation Evaluation Administration 1 Click Planning from the Menu 2 Click Strategic Plan from the Planning Landing Page 3 From the Listing Page select the reporting period you wish to edit by clicking the Home Planning Strategic Plan Strategic Plan Reporting Period link Use this section to upload and provide a brief description of your Strategic Plan Select a linked Date Range to be brought to that uninadad nlan s adit nana 4 Make any changes needed to the form a Reporting Period link Note To replace an uploaded file refer to step 5 in the Adding a Strategic Plan section As the result of new assessment information we are 5 Click the Save button
55. aphics 1 Click Implementation from the Menu 2 Click Subrecipient Process Measures Demographics from the Implementation Landing Page 3 Select the reporting period from the Reporting Period dropdown list 4 Select the priority from the Priority dropdown list A list of subrecipients is displayed 5 Click on the Subrecipient name link to enter demographic data for that subrecipient 6 Enter the total number of people reached in the Total Number of People Reached text box 7 Enter the number of people reached by Age in the appropriate text boxes 8 Enter the number of people reached by Gender in the appropriate text boxes 9 Enter the number of people reached by Race in the appropriate text boxes 10 Enter the number of people reached by Ethnicity in the appropriate text boxes PFS II MRT User Manual Subrecipient Process Measures Demographics Use this section to enter the demographic data for those reached during the reporting period by Priority Reporting Period 2013 1st Quarter 10 1 2012 12 31 2012 Priority Underage Drinking among persons ages 12 20 v Total Number of Subrecipient People R GOMIS Drug Free Maine Freeport Community 400 Subrecipient name link 100 200 100 100 Total 100 100 100 100 200 100 100 Showing 1 to 2 of 2 entries Sample screenshot displaying the Subrecipient Process Measures Demographics Listing Page Subrecipient Process Measures Demographics Us
56. ate Save Cancel 60 No O Yes C DFC Drug Free Communities CI STOP Act Sober Truth on Preventing Underage Drinking Act O MAI HIV Minority AIDS Initiative HIV 1000 characters remaining KIT Solutions 2013 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Editing a Subrecipient 1 Click Implementation from the Menu Home Implementation Subrecipient 2 Click Subrecipient from the Implementation Landing Page Subrecipient 3 From the Listing Page select the Subrecipient you wish to edit by clicking the Use this section to add any Subrecipients who have been funded There are two levels of subrecipients 1 entities ra directly funded by the Grantee Grantee Funded Subrecipients and 2 entities funded not by the Grantee but by a appropriate Subrecipient Name Sub State Sub State Funded Subrecipients The term Subrecipient includes both of these levels Grantee Funded Make any changes needed to the form Subrecipients and Sub State Funded Subrecipients Add Subrecipient o 5 Clickthe Save button i Sub recipient Name link Note Click the Cancel button to cancel the changes ty a ries Taaotod for Targeted Zip Codes Amount Awarded per Year Date Funded Freeport Community Coalition Freeport 04032 15000 00 12 1 2012 Sample screenshot displaying the Subrecipient Listing Page
57. b based system designed to help you or your organization use SAMHSA s Partnership for Success PFS Each PFS step Assessment Capacity Planning Implementation and Evaluation is displayed as a link or button at the top of the page Required Progress Reports will be submitted through PFS II MRT You will work through each of these PFS steps to populate your quarterly Progress Report In addition to submitting reports you will be able to use PFS II MRT as a way to manage your grant PFS II MRT User Manual 6 KIT Solutions 2013 TIPS FOR USING THE SYSTEM EFFECTIVELY Recommended Computer Settings Screen Resolution You will get the best screen layout if you set your PC monitor settings to 1024 X 768 pixels or larger If your screen resolution is smaller 800 X 600 pixels everything on the screen will appear larger If you use 800 X 600 pixels you will have to scroll more both up and down and left and right to access all the data fields To change your PC monitor settings right click on the Desktop background and select Properties Next click on the Settings tab and move the Screen Resolution scroll bar to the right towards more to select 1024 X 768 resolution Click the OK button at the bottom of the window to make the change effective Web Browser The web browser supported by PFS II MRT is Microsoft Internet Explorer IE Mozilla Firefox Netscape Safari and other browsers may not be supported by PFS II MRT They may function
58. bmit data to the Grantee s Data system Save button Cancel button to cancel this entry C rcel Grantee Process Measures Reporting Period 2013 1st Quarter 10 1 2012 12 31 2012 Subrecipient Name Springfield Success Number of Training TA Activities Provided to the ommunity Did this Subrecipient increase the Number or Percent of Evidence Subrecipient increase the number of Prevention Numbers Served by the Grantee through the Training TA Activities Provided ctivities supported Number of Prevention Number Evidence based rograms Polices or Practices implemented based ee Activities Supported by andior Leveraged Resources Leveraged Practices Resources between the last C va Save button Showing 1 to 1 of er Save Cancel Sample screenshot displaying the Grantee Process Measures Edit Form e For help finding each subrecipient click on a header to arrange that column in ascending or descending order e Grantee Process Measures cannot be deleted Instead reset the values to their defaults of 0 zero and N A PFS II MRT User Manual 69 KIT Solutions 2013 Subrecipient Process Measures Demographics The Subrecipient Process Measures Demographics module allows the user to enter and update the demographic data of those reached by the subrecipient during the reporting period for each priority Updating a Subrecipient Process Measure Demogr
59. bstitute Data Source Page to submit a substitute data source for your Project Officer s review and approval Add a Record Substitute Data Source Data Collection Date Survey Item Pag e link Data Source Name ilated Value During the past 30 d many days did you dimr more drinks of a flavored alc oholic beverage Other Monitoring the Future 10 2012 alcoholic beverages within the last28 10 30 days Percent of 15 18 year olds that used prescription drugs without a 21 60 prescription within the last 30 i davs Sample screenshot displaying the Approved Statewide Target Listing Page 30 day alcohol use or NSDUH prescription drug misuse and abuse Substitute DataSource Request Submit a Substitute Data Source Request button Enter information for your Substitute Data Data Source Request Click on the Data rd button to enter your Substitute sting record Submit a Substitute Data Source Request Screenshot displaying the Substitute Data Source Request Listing Page KIT Solutions 2013 Substitute DataSource Request Enter information for your Substitute Data Source Request 5 Enter the submitters name in the Submitter Name text box e ee ten ee E Nee NN E E EAN 6 Select the submitter s role using the Submitter Role dropdown menu 7 Enter the submitter s email address in the Submitter Email text box APR 0 8 Select the label of the NOM item being replaced from the
60. ce it was uploaded last you do not need to upload it again MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Planning Strategic Plan Adding a Strategic Plan 1 Click Planning from the Menu atian of your Strategic Plan Select a linked Date Range to be i Use this section to y2 2 Click Strategic Plan from the Planning Landing Page brought to that uple Add a ae sien Strategic Plan Add Meotine Add a Record 3 Click the Add a Record button As the result of new assessment information we are 2013 1st Quarter 10 1 2012 12 31 2012 targeting another risk factor and have added another 1st Quarter Strategic Plan doc activity targeting that factor Sample screenshot displaying the Strategic Plan Listing Page Strategic Plan 4 select the reporting pe riod from the Reporting Period dropdown list Upload and provide a brief description of your strategic plan If your strategic plan has not changed since your previous 5 To upload the Strategic Plan do the following steps upload then you do not need to upload a new strategic plan a Click the Browse button Yi b Select the document you wish to upload from the Choose File window ii Select One and click the Open button Upload Strategic Plan Browsez l Upload Browse button c The file path will appear in the field Click the Upload button Description Describe the ch
61. cel button to cancel the changes Accomplishment Barrier Name link Establishment of key policies Barrier 2011 1st Quarter 10 1 2010 12 31 2010 Sample screenshot displaying the Accomplishments and Barriers Listing Page Accomplishments and Barriers Enter information on any Accomplishments and or Barriers that you had while performing activities related to Deleting an Accomplishment or Barrier A ATEO a zx DO DO PO DO DO xD DO Dm 2 A ee AAA AAA AAA AAA AAA AAA AAA AAA 1 Click Planning from the Menu 2 Click Accomplishments and Barriers from the Planning Landing Page 3 From the Listing Page select the accomplishment or barrier you wish to delete ca eee eee x by clicking the appropriate accomplishment barrier Name Accomplishment Barrier Name Establishment of key poli Click the Delete button Click the Yes button when asked Are you sure you want to permanently Description Although 5 of the 6 distinct communities were represented at the delete this record Planning meeting our most at risk community the Native American Community was not in attendance Note If you do not want to delete the record click the No button Delete button l 6 Notice the record is removed from the grid 3000 characters maximum Save Cancel Delete Type Challenge Barrier v Sample screenshot displaying the Accomplishments and Barriers Edit Form PFS II MRT User Manual 54 KIT Solutions 2013 IMPLE
62. cipient Resources 1 2 3 Click Capacity from the Menu Click Subrecipient Resources from the Capacity Landing Page lf desired use the Subrecipient dropdown menu to narrow the list of records to a specific subrecipient From the Listing Page select the subrecipient you wish to edit by clicking the appropriate Subrecipient link Make any changes needed to the form Click the Save button Note Click the Cancel button to cancel the changes Deleting Subrecipient Resources 1 2 3 Click Capacity from the Menu Click Subrecipient Resources from the Capacity Landing Page lf desired use the Subrecipient dropdown menu to narrow the list of records to a specific subrecipient From the Listing Page select the subrecipient you wish to edit by clicking the appropriate Subrecipient link Click the Delete button Click the Yes button when asked Are you sure you want to permanently delete this record Note If you do not want to delete the record click the No button Notice the record is removed from the grid Delete PFS II MRT User Manual MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Capacity Subrecipient Resources Subrecipient Resources Use this section to enter in funding resources information Subrecipient dropdown list Subrecipient a Add a Record i 01 01 2013 12 31 2013 William H Tat Com
63. coholic beverages within the last28 10 Data Source Name link 30 days 30 day alcohol use or Percent of 15 18 year olds that E ae used prescription drugs without a NSDUH drug misuse and prescription within the last 30 21 60 davs Sample screenshot displaying the PFS II Selected National Outcome Measures Listing Page Reported Outcome Age at first use 984 characters remaining Calculated Value Delete button Save Cancel Delete Sample screenshot displaying the PFS II Selected National Outcome Measures Edit Form KIT Solutions 2013 Submitting a Substitute Data Source 1 Click Evaluation from the Menu 2 Click PFS Il Selected National Outcome Measure from the Evaluation Landing Page 3 From the Listing Page click on the Substitute Data Source Page link 4 Click the Submit a Substitute Data Source button PFS II MRT User Manual 84 PFS Il Selected National Outcome Measures Use this section to enter data for your PFS Il Selected National Outcome Measures Click the Add a Record button to enter your PFS Il Selected National Outcome Measures Click on the Data Source Name link in order to edit an existing record If you are not using NSDUH data to report on your PFS Il Selected National Outcome Measures it is recommended that you receive approval from your Project Officer for the Substitute Data Source to assure that it will allow you to meet the reporting requirements FOR your grant Use the Su
64. dicaid NA ho Foundations Non Profit Organizations NA M ses Private Corporate Entities NA v Individual Donations Funding from N A Fundraising Events In Kind Contributions N A v y Other Please Specify NA v 100 00 1000000 30000 100 00 Comments Delete button Delete Save Cancel Partial screenshot displaying the Grantee Resources Edit Form KIT Solutions 2013 Subrecipient Resources The Subrecipient Resources module allows the user to enter information about your subrecipient s funding resources Adding Subrecipient Resources 1 Click Capacity from the Menu 2 Click Subrecipient Resources from the Capacity Landing Page 3 Click the Add a Record button 4 Enter the total funding in the What is your Grantee level current total funding amount annual operating budget field 5 Enter the period the budget covers in the From and To text box as mm dd yyyy or use the Calendar feature to select the dates See the Calendar Feature section for additional details PFS II MRT User Manual MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Capacity Subrecipient Resources Subrecipient Resources Use this section to enter in funding resources information for your subrecipients ai Add a Record button J Add a Record ani te of F Resource Subrecipient Infor
65. e 8 To upload the Minutes repeat step 7 using the Upload Minutes section 9 Clickthe Save button Note Click the Cancel button to cancel this entry PFS II MRT User Manual Advisory Council and SEW Meetings Use this section to add information related to Advisory Council and SEW Meetings Use the table heading links to sort your meetings Sel Add M eeting button at meeting s edit page Add Meeting Type Meeting Name Topic Meeting Date Project Advisory Council 2013 planning 12 28 2012 Sample screenshot displaying the Advisory Council and SEW Meetings Listing Page Advisory Council and SEW Meetings Enter your Meeting information Meeting Information Meeting Date mm dd yyyy Type Select One v Meeting Name Topic 200 characters remaining Upload Agenda No file selected Browse button Upload Agenda Upload Minutes No file selected save button Upload Minutes Save Cancel Screenshot displaying the Advisory Council and SEW Meetings Edit Form 33 KIT Solutions 2013 MRT Editing an Advisory Council or SEW Meeting Management Reporting Too 1 2 3 Home Assessment Capacity Planning Implementation Evaluation Administration Click Capacity from the Menu Click Advisory Council and SEW Meeting from the Capacity Landing Page Home Capadiy Advisor Council and SEW Meetings From the Listing Page select the meeting you wish to edit by clicking the Advi
66. e nese cose sees cose seen ee se nese ses e nese ses E RR A Add a Record Reporting Period link 2013 1st Quarter 10 1 2012 12 31 2012 1st quarter goals completed Sample screenshot displaying the Timeline Progress Listing Page Add Edit Timeline Progress Reporting Period 2013 1st Quarter 10 1 2012 12 31 2012 y Upload Timeline Document Upload Description ist quarter goals completed Delete button Save Cancel Delete Sample screenshot displaying the Timeline Progress Edit Form KIT Solutions 2013 Site Visit Report The Site Visit Report module allows the user to upload files and describe the visit of a Subrecipient Adding a Site Visit Report 1 Click Evaluation from the Menu 2 Click Site Visit Report from the Evaluation Landing Page 3 Clickthe Add Record button 4 Select the Subrecipient that was visited from the Subrecipient dropdown menu 5 Enter the date the visit occurred in the Date of Site Visit text box as mm dd yyyy or use the Calendar feature to select the date See the Calendar Feature section for additional details 6 Toupload a site visit report perform the following steps a Click the Browse button b Select the document you wish to upload from the Choose File window and click the Open button c The file path will appear in the field Click the 0 S yst Upload Site Visit Report button d The file name will appear to
67. e performing activities related to Assessment O O O O sn snan sn sn O O O O DT O O O A AAA ew ew Ee BO wwe Be Oe eee BO eB AAA AAA Eee eB OB eB ees eee AAA ARS Accomplishment Barrier Information Reporting Period Select One id Accomplishment Barrier Name 200 characters maximum Type Select One v Description Save button i 3000 characters maximum Save Cancel Screenshot displaying the Accomplishments and Barriers Edit Form KIT Solutions 2013 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Editing an Accomplishment or Barrier Home Planning Accomplishments and Barriers 1 Click Planning from the Menu Accomplishments and Barriers 2 Click Accomplishments and Barriers from the Planning Landing Page Use this section to enter information on any Accomplishments and or Barriers that you experienced while performing 3 From the Listing Page select the accomplishment or barrier you wish to edit by activities related to Assessment Each Accomplishment or Barrier will be listed in a table Use the table heading links clicking the appropriate accomplishment barrier Name to sort accomplishments barriers by column Click on Name that you ve assigned to each Accomplishment or Barrier to edit or delete that record 4 Make any changes needed to the form Add Accomplishment Barrier 5 Click the Save button Note Click the Can
68. e this section to enter the demographic data for those reached during the reporting period by Priority Reporting Period 2013 1st Quarter 10 1 2012 12 31 2012 Subrecipient Springfield Success Priority Underage Drinking among persons ages 12 20 Subrecipient Process Measures Demographics Total Number of People Reached Demographic Group Number of People Reached A Age 12 14 Partial screenshot displaying the Subrecipient Process Measure Demographics s Edit Form KIT Solutions 2013 E Military 11 Enter the number of people reached if any by Military status in the appropriate Naona Guard o raca Mernpers nauding acie duy resea or text boxes Veterans 12 Enter the number of people reached if any who are family members of a military F military Families service member other than a military service member in the Military Families Military Family members other than the service member s section 13 Click the Save button ia Save button Note Click the Cancel button to cancel this entry oe ae Partial screenshot displaying the Subrecipient Process Measure Demographics s Edit Form Tips e The total for each subcategory Ethnicity Race Gender and Age Group must equal the Total Number of People Reached e Subrecipient Process Measures Demographics cannot be deleted PFS II MRT User Manual 71 KIT Solutions 2013 Subrecipient Process Measures Other The Subrecipient Process
69. e to add quarterly data if the intervention is currently active ee Interventions Implemented Subrecipient Select One v Standard Intervention Practice Name Select One v Intervention Practice Description 1000 characters maximum Service Type Select One v Partial screenshot displaying the Interventions Implemented Edit Form KIT Solutions 2013 8 Select the CSAP strategy associated with the intervention from the CSAP Strategy Type dropdown menu 9 Answer Yes or No to Is this an evidence based program or practice 10 Answer Yes or No to Is this intervention practice targeting underage drinking 11 Answer Yes or No to Is this intervention practice targeting prescription drugs 12 Select the related targeted priority from the Targeted Priority related to this Intervention Practice dropdown menu 13 Select the targeted IOM category from the IOM Category the Intervention Practice Targets checkboxes 14 Enter the date the intervention first received funding in the Intervention Practice Funding Start Date text box as mm dd yyyy or use the Calendar feature to select the date See the Calendar Feature section for additional details 15 Answer Yes or Noto Is this intervention practice currently active a If No is selected enter the date the intervention ended in the Intervention Practice End Date text box as mm dd yyyy or use the Calendar feature to select the date
70. elega Tralning or Tecanical ASSISTANCE iia AAA ds 47 ACCOMPISAMENS ANG Bassi A A at 48 Adding an Accomplishment 9r BSAS AAA A AAA A AD RAS 48 E GING an ACCOMPISAMENL OBAMA A IE A A ARAN 49 Delto aN ACCOMPISNAMENt Or DAM ra Ai ada 49 A A A aumea asics nec ata ticamnsstatnaumedmunnala treat eratoeetat nea tmuaea cca ata cantare otmpacacteceatee at 50 Sitede Pla A e oi AA 51 A a O e UE OO 0 O OO 51 Editing ao 21 20 0g cle eee eet ee ei ned eee A 52 peleng a o e121 Ora PIAN Neem ene eee ee E eer T eee eee eee eee ee eee 52 ACCOMPISIMON Sand Bancos caian 53 AQUINO AMACCON DP IMC a 53 Eating al ACCOMPIISHIMENL OF BANG ranita iii 54 DelGING aMACCOMPIISMINEM OB Me anzuelo dd decisorio 54 MOME maosa a a OPA ee ea ee A en ae er eae 55 A A E A E E A AE A E A E A E AE E A E GEL mae 56 o A a 56 A pe en Ne mR UE RO eR eR Er A ear eR re ae RS rene CT Ne A eee ee 58 BEE A oe o Rescate eaten 58 RN 59 AAN io 59 o A e e OC EEE OO O ere et eee cee ere eRe ee nee re ene ee 61 nn eener eee ee e 61 PFS II MRT User Manual 3 KIT Solutions 2013 Merci e o ER ERE 62 AQUINO an IMplemenitca MENEN ON rancia 62 A A ee Rt O E O E ee reo nem eee ere 64 Eating an implemented eel srta liada 65 Dele linda Mmpliementea teens ida 66 Copying an Implemented Intervention cccccccccsssssssssssesscssessesscsecsessessessesseseesassessessesaesausessessesseseeseesauseusassessesseseeseeseesaesausassasseseeseeseesaesausausassasseseeseeseesaesausa
71. ember is a part of from the Sector dropdown menu Select the status of the member using the Status radio buttons a Active currently a member b Inactive no longer a member If Inactive is selected enter the date the member became inactive in the Date Exited text box as mm dd yyyy or use the Calendar feature to select the date See the Calendar Feature section for additional details Save button Cancel button to cancel this entry Click the Note Click the PFS II MRT User Manual 31 Membership Enter your Member s information Membership Information Date Joined mmiddiyyyy Type Select One v Name 200 characters remaining Title 200 characters remaining Organization 200 characters remaining Y Sector Select One Status Active Inactive 20 E Save button Screenshot displaying the Membership Edit Form KIT Solutions 2013 Editing a Membership 1 Click Capacity from the Menu 2 Click Membership from the Capacity Landing Page 3 If desired use the Member Type dropdown menu to narrow the list of members to a specific membership type 4 From the Listing Page select the member you wish to edit by clicking the appropriate Member Name 5 Make any changes needed to the form 6 Click the Save button Note Click the Cancel button to cancel the changes Deleting a Membership 1 Click Capacity from the Me
72. ementation Landing Page 3 From the Listing Page select the sub state you wish to delete by clicking the appropriate Sub state Name Click the Delete button 5 Click the Yes button when asked Are you sure you want to permanently delete this record Note If you do not want to delete the record click the No button 6 Notice the record is removed from the grid Note You will not be able to delete a Sub State if a Sub Recipient is associated with it PFS II MRT User Manual 58 Sub State Information Use this section to enter information on Sub State entities if any that are participating in your PFS Il program The term Sub State refers to a regional county or other sub State organization designated by the State to provide PFS Il funds to subrecipients There are two levels of subrecipients 1 entities directly funded by the Grantee Grantee Funded Subrecipients and 2 entities funded not by the Grantee but by a Sub State Sub State Funded Subrecipients The term Subrecipient includes both of these levels Grantee Funded Subrecipients and Sub State Funded Subrecipients sees Sub State Name link How is the Subrecipient bei Sub state Name Total Funding for Sub State Targeted Zip Codes Targeted Congressional Districts HA e m PFS Drug Free Communities Cumberland Co 150000 00 04032 04033 04034 CD 1 STOP Act funding Sample screenshot displaying the Sub State Information Lis
73. en trying to block pop ups from PFS II MRT Notes These are instructions for Internet Explorer 7 0 and may be different for other Internet Explorer versions PFS II MRT User Manual 7 KIT Solutions 2013 Application Navigating PFS II MRT is set up in such a fashion that moving from top to bottom of each page and section to section on the Menu is the best approach to using the system You must start at Assessment filling in all of the information for that module all pages and submenus before moving on to Capacity and the other Menu items Continuing in this manner will ensure that all of the forms in the systems have enough information to function correctly If certain forms have not been completed you may have difficulty completing other forms You also must save each form before moving onto the next form by clicking the Save button located at the bottom of the form Computer Keys While entering information into a form several keys are helpful for moving the cursor from one information box called a data field to another The table below summarizes those keys Key Description Function x Mouse cursor Points to desired location as TAB key Moves the cursor to the next data field E SHIFT key TAB key Moves the cursor to the previous data field on Control CTRL key Enables blocked material to open due to pop up blocker MOUSE Moves the cursor by pointing and clicking Entering data into PFS II MRT can be made easier by u
74. ent Barrier button Add Accomplishm nt amor 4 Select the reporting period this accomplishment or barrier occurred in from the Reporting Period dropdown menu 5 Select the name of the accomplishment or barrier from the Accomplishment Barrier Name dropdown menu 6 Select Accomplishment or Challenge Barrier from the Type dropdown menu 7 Enter details about the accomplishment or barrier in the Description text box 8 Click the Save button Note Click the Cancel button to cancel this entry PFS II MRT User Manual 93 Accomplishments and Barriers Use this section to enter information on any Accomplishments and or Barriers that you experienced while performing activities related to Assessment Each Accomplishment or Barrier will be listed in a table Use the table heading links to sort accomplishments barriers by col Add Accomplishment ed to each Accomplishment or Barrier to edit or delete that record Barrier button Add Accomplishment Barrier Reporting Period Although 5 of the 6 distinct communities were represented at the Planning meeting our mos tat risk community the Challenge Barrier Native American Community was notin attendance Sample screenshot displaying the Accomplishments and Barriers Listing Page Establishment of key policies 2011 1st Quarter 10 1 2010 12 31 2010 Accomplishments and Barriers Enter information on any Accomplishments and or Barriers that you had whil
75. ent Barrier Information Reporting Period Select One hal Accomplishment Barrier Name 200 characters maximum Type Select One v Description Save button 3000 characters maximum Save Cancel Screenshot displaying the Accomplishments and Barriers Edit Form KIT Solutions 2013 Editing an Accomplishment or Barrier Click Evaluation from the Menu Click Accomplishments and Barriers from the Evaluation Landing Page From the Listing Page select the accomplishment or barrier you wish to edit by clicking the appropriate accomplishment barrier Name Make any changes needed to the form Click the Save button Note Click the Cancel button to cancel the changes Deleting an Accomplishment or Barrier Click Evaluation from the Menu Click Accomplishments and Barriers from the Evaluation Landing Page From the Listing Page select the accomplishment or barrier you wish to delete by clicking the appropriate accomplishment barrier Name Click the Delete button Click the Yes button when asked Are you sure you want to permanently delete this record Note If you do not want to delete the record click the No button Notice the record is removed from the grid PFS II MRT User Manual Accomplishments and Barriers Use this section to enter information on any Accomplishments and or Barriers that you experienced while performing activities related to Assessment Each Accomplishmen
76. er your Community Level NOMs and Targeted Outcome Data for your Subrecipients Click on the Add A Record button to identify which NOMs priorities are being targeted by the selected Subrecipient and to enter outcome data Select a Subrecipient from the dropdown to view previously added records for the selected Subrecipient Click on the linked Data Source Name to edit a previously added record Click on Add Follow up Data to add a new record related to the previously entered Data Source Add a Record ats cae Follow Up Data Source E Name link Community Level NOMs and Targeted Outcome Data R Add Follow up Data ys 2 2 2012 Screenshot displaying the Community Level NOMs Listing Page Data Collection Date 11 2 2012 mmiddlyyyy Y Calculated Value 38 00 This data source i approved by the Grantee to be u meet the NOMs reporting requirements fo Subrecipient Srecipient Save Cancel Delete Copy Screenshot displaying the Community Level NOMs Edit Form KIT Solutions 2013 Evaluation Report The Evaluation Report module allows the user to upload and provide a brief description of their evaluation report Adding an Evaluation Report 1 Click Evaluation from the Menu 2 Click Evaluation Report from the Evaluation Landing Page 3 Click the Add a Record button 4 Select the fiscal year of your evaluation report from the Fiscal Year dropdown menu To upload an
77. es Comics Commandos Note The Dollar Amount column must equal 100 of the current annual total funding amount a 5 NWA The Percentage field automatically shows the percentage this dollar amount is of the total A 5 5 funding STOP Act Funding N A X a Ifan amount is entered in the Other Please Specify Dollar Amount Minority HIVIAIDS Initiative 5 A 5S field specify the other type of source of funding in the Specify Other text Su3sassenvekereesten s e E box y Federal State and 5 N A 7 For each source of funding use the Funding Stream used for PFS II Priorities EIA s e da 3 in PFS Il Communities dropdown menu to select if PFS II activities are funded State Funds excluding State 5 MAS by that source Local Funds exuding State N A 8 If Yes is selected specify the amount of the funding stream used for PFS II Organzatons priorities in the Amount of the Funding Stream used for PFS II Priorities in joel l A PFS Il Communities field EMI NE Note This Percentage field automatically shows the percentage this dollar amount is of the total PFS II funding Total amounts and percentages are displayed at the bottom of the columns i i Partial screenshot displaying the Grantee Resources Edit Form Comments 9 If desired enter any comments about the funding sources in the Comments text 10 Click the Save button Note Click the Cancel button to cancel this entry Save Cancel
78. evaluation report perform the following steps a Click the Browse button b Select the document you wish to upload from the Choose File window and click the Open button c The file path will appear in the field Click the Upload button The file name will appear Note To view the uploaded document click on the file name If you uploaded the wrong file repeat the steps to upload the correct file 6 If desired enter a description of the evaluation report in the Description text box 7 Click the Save button Note Click the Cancel button to cancel this entry ar PFS II MRT User Manual MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation Evaluation Report Evaluation Report This sect Add a Record button bad and provide a brief description of your Evaluation Report Select the linked Fis ar TO be brought to your report s edit page Add a Record Screenshot displaying the Evaluation Report Listing Page Evaluation Report This section is optional Upload and provide a brief description of your evaluation report You may only upload one evaluation report to this system Use the Browse button to select a file from your local computer and then click the Upload Evaluation Report button To replace a report that has already been uploaded you will need to select a new file and upload it Once the report has been acce
79. from the Midcoast Penquis York amp Tribal Communities Project objectives include reduce past a 30 day alcohol use from 6 3 1699 to 5 9 1592 marijuana use from 4 6 1275 i i to 4 3 1188 and prescription drug misuse from 3 2 839 to 3 0 796 from Evaluation Landing Page among Maine s 7 8 graders reduce past 30 day alcohol use from 28 15 178 to d 26 6 14 403 and prescription drug misuse from 7 1 4001 to 6 8 3844 and marijuana use from 22 1 12 584 to 20 9 11 908 among Maine s 9 12 graders reduce past 30 day alcohol use from 26 9 14 481 to 25 5 13 728 among Maine s 18 20 year old as measured by BRFSS and past day 30 day marijuana use from 17 5 22 891 to 16 6 21 713 and prescription drug misuse among Maine s 18 25 year olds from 4 2 5 494 to 3 9 5 101 reduce the number of annual alcohol and or drug related car crashes among Maine s 16 25 year olds from 336 annually to 300 10 7 Difficult access perceptions of harm and perceptions of getting caught are three important protective factors for youth marijuana use and unfortunately they appear to be lacking in Maine The proportion of high school o students who perceived a moderate to great risk of harm from smoking marijuana Underage Drinking among persons ages 12 20 regularly decreased from 61 in 2009 to 56 in 2011 MIYHS 2009 and 2011 This is alarming given that Maine high school students who did not believe there was risk in smoki
80. g System Prevention Resources Data Submissions Reporting Services Media amp Tools Reset Your Password Reset your Password User Name User Email Screenshot displaying the Forgot Your Password page KIT Solutions 2013 Reset Your Password A link has been emailed to you which will allow you to reset your password 7 Anew temporary password will be sent to the email address that is associated with the User Name Screenshot displaying the Forgot Your Password confirmation Tips If you currently do not have an account you will not be able to use the Forgot Password feature If you do not receive a new temporary password first check your junk mail and spam folders If you still did not receive a temporary password contact Support at 1 888 348 4248 The following reasons may be the cause your email address has changed since the account was created you mistyped the email address or you are unable to receive emails from Support Please add the following domain to your email safe list kitsolutions net to ensure you receive emails from Support PFS II MRT User Manual 22 KIT Solutions 2013 Account Locked If you attempt to log into the system unsuccessfully three 3 times you will be locked out of your account Please contact Support to have your account unlocked SUPPORT CONTACT INFORMATION e 1 888 348 4248 e DCARSupport kitsolutions net e Use the Contact Form on the Support Site http kitu
81. ge select the implemented intervention you wish to delete by clicking the appropriate Intervention Practice Name 5 Clickthe Delete button 6 Click the Yes button when asked Are you sure you want to permanently delete this record Note If you do not want to delete the record click the No button 7 Notice the record is removed from the grid Tips ntervention Practice Funding Start 12 4 2012 mm dd yyyy Date Ys this Interventionipractice currently ve O Yes O No Add Quarterly Data Save Copy Cancel Delete button Partial screenshot displaying the Interventions Implemented Edit Form Delete Once an intervention has associated quarterly data it cannot be deleted Delete all quarterly data records associated with it then delete that intervention PFS II MRT User Manual 66 KIT Solutions 2013 OM Category the Intervention Practice Targets Universal Indirect Universal Direct Copying an Implemented Intervention O Selecto Indicated 1 Click Implementation from the Menu i e m eo Funding Start 12 4 2012 mm ddiyyyy 2 Click Interventions Implemented from the Implementation Landing Page 3 If desired use the Subrecipient dropdown menu to narrow the list of ae idas Intervention Practice Names to a specific subrecipient community Ono 4 From the Listing Page select the implemented intervention you wish to copy by clicking the appropriate Intervention
82. gement Menu 7 From the Your available systems box click the 4el Management Reporting Tool MRT Management Reporting Tool link Change Your Password The Change Your Password feature allows a user to change the password for the account he or she is currently logging into the system with 1 To change your password begin by clicking the 18 My Account button from the Prevention Management Reporting and Training System main menu 2 Click the Change Your Password Change Your Password link PFS II MRT User Manual 19 W Onall Da O Prevention Resources w Data Submissions Media amp Tools Welcome Opal Log out MY ACCOUNT Reporting Services Data Submissions Data Submissions link Data Submissions provides CSAP contractors and grantees with the number of different data collection tools The Substance Abuse and Mental Health Services Administration SAMHSA Center for Substance Abuse Prevention CSAP requires its contractors and grantees to submit complete and accurate data in accordance with data requirements These data are used for program planning and monitoring and to support funding proposals submitted to HHS OMB Congress and others To view all current RFAs please visit http www samhsa gov grants 2009 fy2009 aspx MRT Management Reporting Tool MRT Management Reporting Tool The Management Reporting Tool MRT is a z lt 9n or help you use SAMHSA s Strategic Prevention Framework SPF
83. ges within the last28 10 oholic beverage 1 Percent of 15 18 year olds that used prescription drugs without a 21 60 prescription within the last 30 days Sample screenshot displaying the PFS II Selected National Outcome Measures Listing Page 30 day alcohol use or NSDUH prescription drug misuse and PFS II MRT User Manual 81 KIT Solutions 2013 4 Use the dropdown menu to select the Data Source Name a If Other is selected enter the specific name of the data source in the Specify Data Source Name text box 5 Use the dropdown menu to select the Survey Item a lf Otheris selected enter the specific item in the Specify Survey Item text box 6 Enter the response options for the survey item in the Response Option s text box 7 Select whether the survey population was defined by age or grade from the Population Parameters dropdown menu a If Enter Age Range is selected enter the lower and upper bound for the age range for the population represented in two 2 fields Age Range Minimum and Age Range Maximum b If Enter Grade s is selected select the grade s of the population represented using the Grade Range checkboxes 8 Enter a description of the sampling strategy in the Description of Sampling Design text box 9 Indicate the month and year in which the survey was conducted in the Data Collection Date text box as mm yyyy 10 Enter the outcome of the survey data in the Reported Outcome text box 11
84. gress reports Return to our list of Progr ress Repo M 4 Tora gt Dl rin Next b 1s t Quarter 1012012 1231 2012 Partial screenshot displaying the Progress Report view screen KIT Solutions 2013 8 Togo back to the Progress Reports submission Listing page click the Return to your List of Progress Reports link Submitting the Progress Report 1 Click Administration from the Menu 2 Click Progress Report Submission from the Administration Landing Page 3 From the Listing Page select the report you wish to submit by clicking the Reporting Period name 4 Click the open the Report Submission Pane Open the Report Submission Panel link PFS II MRT User Manual Progress Report Submission View the progress report As you add new data to the system a progress report will be populating in the background The current report will pull the information that you have entered for that reporting period This page will link to your current progress report for you to review The ability to submit your report will be available after the reporting period If you are difficul rt this may be due be id blocker Try holding down your Ctrl key usually found at the lower left hand corner of your keyboard while in Return to your list of the progress report they will be able to submit it for review by your Project Officer The system will trigger an email to the Pro ress Re ports link 2ss report has been submit
85. he dropdown menu to select the Mode of Data Collection PFS II MRT User Manual 85 KIT Solutions 2013 a lf Survey is selected enter the Survey Data source information from the de recent implementation of the survey vi vil vill Enter the date of the most recent implementation of the survey in the Date of Data Collection text box as mm yyyy Enter the Sample Size Enter the Sampling Ratio Use the dropdown menu to select What type of Sampling Strategy was used to select respondents a If Probability sample is selected provide information about the sampling strategy Stratified Cluster Multistage etc in the appropriate text boxes Use the dropdown menu to select the Method of Administration a If Other is selected enter the specific administration method in the Other Method Specify text box select Yes or No from the dropdown menu to answer the question Was the interview computer assisted Enter the name of the survey in the Name of the Survey Instrument text box Enter What was the survey response rate Select Yes or No from the dropdown menu to answer the question Were there validity and reliability tests of the survey items constituting the substitute measure a If Yes is selected enter a description of these tests in the Description of the reliability validity study ies text box select Yes or No from the dropdown menu to answer the question Are there any published validi
86. he svstem order to login and access secure agree to these Terms and Conditions Login Cancel 7 Forgot your Password Screenshot displaying the Account Locked screen Date 7 19 2013 4 55 26 PM The DCAR Support team has reset your Prevention Management Reporting and Training System account password You must click the link below to sign into the system and update your password Link https www_pmrts samhsa gov PMRTS Verification aspx u 3dttest 26vc 3dNR5F1ZBA5RN2TMY 26r 3dre Please note that you will not be able to access the system until you click the link ab Link to change password If you have any questions please contact the DCAR Support team at 1 888 348 4248 Thank you The Prevention Management Reporting and Training System Administrator https www_pmrts samhsa gov pmrts Screenshot displaying the Password Reset email this is a partial screenshot KIT Solutions 2013 Current Organization If you work in multiple organizations you will have to select the organization from the list of Organizations This screen will not appear if you work at one 1 organization 1 Select the radio button next to the appropriate organization name 2 Clickthe Work on this organization button Grant Selection If your organization works with multiple Grants you will have to select the Grant name from the list of Grants This screen will not appear if you work on one 1 Grant 1 Select the
87. his quarter ntervention Practice Number of people reached by this os paliar Save button Save Cancel Service Type CSAP Strategy Type Alternative Activities i Sample screenshot displaying the Quarterly Data Edit Form MRT Management Reporting Tool Home Assessment Capacity Planning Evaluation Administration Home Implementation Interventions Implemented Interventions Implemented Use this section to add edit your Interventions Implemented Use the table heading links to sort activities by column Click on the Intervention Practice name to edit or delete that record Add New Intervention Subrecipient All Subrecipients al Show 10 entries Search Intervention Practice Name link Marijuana Universal use among Direct Universal Indirect Freeport Community Coalition Behavioral Couples Therapy for Alcoholism and Drug Abuse aie om Directories Activities True Developed Showing 1 to 1 of 1 entries 4 Previous Next gt Sample screenshot displaying the Interventions Implemented Listing Page KIT Solutions 2013 Deleting an Implemented Intervention 1 Click Implementation from the Menu Click Interventions Implemented from the Implementation Landing Page If desired use the Subrecipient dropdown menu to narrow the list of Intervention Practice Names to a specific subrecipient community 4 From the Listing Pa
88. ick Evaluation from the Menu 2 Click Evaluation Plan from the Evaluation Landing Page 3 Click the Edit Evaluation Plan button Edu Evaluaten Pian 4 Toupload an evaluation plan perform the following steps a Click the Browse button b Select the document you wish to upload from the Choose File window and click the Open button c The file path will appear in the field Click the Po Pn Upload Evaluation Plan button d The file name will appear next to the Upload button Note To view the uploaded document click on the file name If you uploaded the wrong file repeat the steps to upload the correct file 5 If desired enter a description of the evaluation plan in the Description text box 6 Clickthe Save button Note Click the Cancel button to cancel this entry PFS II MRT User Manual Evaluation Plan escription of your Evaluation Plan Select Edit plan is active or requires revision will you be able to je able to edit the plan This is optional Use this section to upload and provide a Evaluation Plan to be broug Edit Evaluation Plan edit the plan Once the pla button Edit Evaluation Plan Evaluation Plan Upload Evaluation Plan Evaluation Plan 2012 doc Description Use this description field to provide a short identifying descriptor for your evaluation plan upload Sample screenshot displaying the Evaluation Plan Listing Page Evaluation Plan This is optional
89. ii Select Yes or No for Timely iv Select Yes or No for Effective a If No is selected for either of these fields enter details in the Explanation text box v Enter a description of the training received in the description text box c Closed indicates the training is no longer needed and has not been received If Closed is selected new fields will appear at the bottom of the form i Enter the date in the Date Closed text box as mm dd yyyy or use the Calendar Feature to select the date li Select the reason the status was closed from the Reason Closed checkboxes 6 Enter a name for the training or technical assistance in the Training TA Name text box PFS II MRT User Manual 45 Technical and Training Assistance Add records for Training and Technical Assistance provided to Coalition Members eee eee eee eee Training Technical Assistance Information Date Requested mmiddiyyyy Status Select One Training TA Name 200 characters maximum Screenshot displaying the Training and Technical Assistance Edit Form KIT Solutions 2013 Training TA Topic Capt Information C Collaboration C Community Data Collection L Community Development Cultural Competance Diversity Developing Prevention Systems 7 Check the box next to each Training TA Topic that was provided E Environmental Strategies i TE n i ai Grant Writing Funding Resource Development 8 Enter details about
90. iously entered Data Source iii Add a Record button Subrecipient Community Level NOMs and Targeted Outcome Data Select One a Screenshot displaying the Community Level NOMs Listing Page PFS II MRT User Manual 89 KIT Solutions 2013 10 11 12 13 14 15 PFS II MRT User Manual Select the Subrecipient community name from the Subrecipient dropdown menu Select the NOMs you are reporting from the Targeted NOMs dropdown menu a lf Otheris selected because this is not a NOM describe the targeted priority from the Other Targeted Priority dropdown menu Select whether the NOM measure was exact proxy or neither from the Is this an exact NOM NOM proxy or neither dropdown menu Note For a description of approved NOMs click the For a list of approved NOMs items click here link Enter the name of the data source in the Data Source Name text box Enter the survey item you are reporting data for in the Survey Item text box Enter the response options for the survey item used for this measure in the Response Option s text box Enter the actual result and related statistics you are reporting for this measure in the Reported Outcome text box Select whether the survey population was defined by age or grade from the Population Parameters dropdown menu a If Enter Age Range is selected enter the lower and upper bound for the age range for the population represented in two 2 fields Age Range Mini
91. l NOMs details 6 Indicate the date in which the survey was conducted in the Data Collection Date text box as mm yyyy or use the Calendar feature to select the date See the Calendar Feature section for additional details 7 Enter the calculated value of the measure in the Calculated Value text box 8 Make any changes needed to the other fields 9 Click the Save button Note Click the Cancel button to cancel this entry PFS II MRT User Manual 94 Community Level NOMs and Targeted Outcome Data Use this section to enter your Community Level NOMs and Targeted Outcome Data for your Subrecipients Click on the Add A Record button to identify which NOMs priorities are being targeted by the selected Subrecipient and to enter outcome data Select a Subrecipient from the dropdown to view previously added records for the selected Subrecipient Click on the linked Data Source Name to edit a previously added record Click on Add Follow up Data to add a new record related to the previously entered Data Source Add a Record Subrecipient Fayette County Add Follow Up Data link Community Level NOMs and Targeted Outcome Data Record Listing Add Follow up Data Screenshot displaying the Community Level NOMs Listing Page 01 04 2013 Data Collection Date mmiddlyyyy Calculated Value 40 This data source is approved by the This data source isan Grantee to
92. lant Prevention The residents of Monroe County Kentucky were initially reluctant to acknowledge the fact that in a statewide needs assessment their county was identified as an inhalant hotspot Find out how the Monroe County Alliance used the SPF to transform their county from having the highest inhalant use rate in the state to one of the lowest To access PFS II MRT you will login through the Prevention Management Reporting and Training System website 1 Click the Login link located at the top right hand corner of the screen Latest News Wealthier Teens More Likely to Drink UK Study Finds The Prevention Management Reporting and Training System PMRTS has a new look As of Friday January 28th the PMRTS portal and applications have been redesigned All system functionality should remain wk Su Mo Tu We Th Fr Sa Indiana Alcohol Board Vins Sales Permit Fight TD E 2 Y 4 UK Will Require Stores to Hide Tobacco Products 6 78 9 40 4 M Y a N M Okays Beer Pong in Bars ja Ga VR r U S Program Pays Addicted Britons to Use Birth Control 20 24 22 23 25 Study Suggests Minorities Smoke Less But Find Quitting Harder 27 28 29 20 4 PFS II MRT User Manual Beer Is Alcohol Russia Finally Says US Allowed Smuggled Guns into Mexico in Secret Drug War Tactic U N Says Designer Drugs a Global Threat Menthols Not Worse But Could Be More Addictive FDA Tobacco Pani Screenshot displaying the PMRTS Home Page A eee E May
93. matically shows the percentage this dollar amount is of the total PFS II funding Total amounts and percentages are displayed at the bottom of the columns If desired enter any comments about the funding sources in the Comments text box Click the Note Click the Save button Cancel PFS II MRT User Manual Cancel button to cancel this entry 42 What dollar amount of this Subrecipient s funding comes from each funding source ource of Funding Resources PFS Il Drug Free Communities Grant STOP Act Funding Minority HIV AIDS Initiative Substance Abuse Prevention and Treatment Block Grant e Medicaid Federal State and Local Other Federal Funds State Funds excluding State Medicaid Local Funds excluding State Medicaid Foundations Non Profit Organizations Private Corporate Entities Individual Donations Funding from Fundraising Events In Kind Contributions Other Please Specify Dollar Amount Funding Stream Amount of the Funding used for PFS Il Stream used for PFS Il Priorities in PFS Il Priorities in PFS Communities Communities N A X N A z N A v N A X N A v N A v N A v N A v N A v N A v N A v N A v N A v Percentage Partial screenshot displaying the Subrecipient Resources Edit Form Comments Save button Save Cancel Partial screenshot displaying the Subrecipient Resources Edit Form KIT Solutions 2013 Editing Subre
94. mation Total F Amount PES Funding Amount William H Taft Community Coalition 01 01 2013 12 31 2013 100000 00 34000 00 Sample screenshot displaying the Subrecipient Resources Listing Page Subrecipient Resources Use this section to add or edit the funding resources information for this subrecipient Subrecipient Greene County against Drugs bd SubrecipientResources What is your Grantee level current total funding amount annual operating budget Please specify the period that this budget From mmiddiyyyy To mm dd yyyy covers Partial screenshot displaying the Subrecipient Resources Edit Form KIT Solutions 2013 6 Enter the dollar amount that comes from each funding source Note The Dollar Amount column must equal 100 of the current total funding amount The Percentage field automatically shows the percentage this dollar amount is of the total funding a Ifan amount is entered in the Other Please Specify Dollar Amount field specify the other type of source of funding in the Specify Other text 10 box For each source of funding use the Funding Stream used for PFS II Priorities in PFS Il Communities dropdown menu to select if PFS II activities are funded by that source If Yes is selected specify the amount of the funding stream used for PFS Il priorities in the Amount of the Funding Stream used for PFS II Priorities in PFS Il Communities field Note This Percentage field auto
95. mbership Use this section to add edit data regarding the membership coalition member information for your Subrecipients Click on the linked Subrecipient Name to enter information for that Subrecipient for the selected reporting period e Reporting Period st Quarter 10 11 i i 5 Use the radio buttons to complete the statement Collaboration Among ec tas int ar Members of this Coalition is Freeport Community Coalition 6 For each Sector iti i 9 a Enter How many coalition members represent this sector Collaboration Among Members ofthis creasing a ER b Enter How many of these coalition members are active c Rate the sector s average level of involvement using the What is the average level of involvement for each of the sectors radio buttons represent this sector members are a wactvege Business Community How many coalition members How many of these coalition Very High e O O O O O Civic Volunteer Group O O O O O Cleray Religious organization O O O O O Partial screenshot displaying the Subrecipient Process Measure Membership Edit Form youth O Youth serving organization o 7 Ifa member s sector is other than those listed complete step 6 for that sector Other Please Speci Other a An Other Please Specify field will appear Enter the name of the sibs abuse Other sector Total Coaltion Members 0 o 8 Clickthe Save button TT Savebuton Note
96. ment Barrier button ee Name Description Type Reporting Period Need to diversify staff membership we have a large Spanish speaking Hispanic community in Sparkton and no staff 2011 1st Quarter 10 1 2010 12 31 2010 members fluentin Spanish or from this Accomplishment z community We will be unab le to conduct fo Sample screenshot displaying the Accomplishments and Barriers Listing Page PFS II MRT User Manual 26 KIT Solutions 2013 Accomplishments and Barriers Enter information on any Accomplishments and or Barriers that you had while performing activities related to Assessment 4 Select the reporting period this accomplishment or barrier occurred in from the NAAA Reporting Period dropdown menu 5 Select the name of the accomplishment or barrier from the i p Reporting Period Select One z Accomplishment Barrier Name dropdown menu Accomplishment Barrier Name elect One J 6 Select Accomplishment or Challenge Barrier from the Type dropdown menu o 7 Enter details about the accomplishment or barrier in the Description text box i Select One n 8 Clickthe Save button ia Note Click the Cancel button to cancel this entry Save button 3000 characters remaining Save Cancel Screenshot displaying the Accomplishments and Barriers Edit Form PFS II MRT User Manual 27 KIT Solutions 2013 Editing an Accomplishment or Barrier 1 Click Assessment from the
97. ment or Barrier will be listed in a table Use the table heading links to sort accomplishments barriers by col ed to each Accomplishment or Barrier to edit or delete that record Add Accomplishment Add Accomplishment Barrier Barrier button Reporting Period Description All 6 culturally distinct neighborhoods in l s Sparkton were represented atthis Discussion around the selection of workshop The Native American evidence based policies programs and stakeholders could not attend th practices previous planning meeting because they did not have via Sample screenshot displaying the Accomplishments and Barriers Listing Page Accomplishment 2011 1st Quarter 10 1 2010 12 31 2010 Accomplishments and Barriers Enter information on any Accomplishments and or Barriers that you had while performing activities related to Assessment ee eee eee eee eee eee eee Cee eee eS SS RS NN SS SE SS SS SOS SSS SSE SD SSS SSeS SS SS SS SS SSS SS SSS ANNAN IN SSS SS RN TR SSS SS SS RN SS SPSS SSS SVS ES NN SS SSS SS SSeS SS SSeS Accomplishment Barrier Information Reporting Period Select One lt Accomplishment Barrier Name 200 characters maximum Type Select One v Description Save button 3000 characters maximum Save Cancel Screenshot displaying the Accomplishments and Barriers Edit Form KIT Solutions 2013 Editing an Accomplishment or Barrier 1 Click Implementation from the Menu 2 Click Acco
98. mplishments and Barriers from the Implementation Landing Page 3 From the Listing Page select the accomplishment or barrier you wish to edit by clicking the appropriate accomplishment barrier Name Make any changes needed to the form 5 Click the Save button Note Click the Cancel button to cancel the changes Deleting an Accomplishment or Barrier 1 Click Implementation from the Menu 2 Click Accomplishments and Barriers from the Implementation Landing Page 3 From the Listing Page select the accomplishment or barrier you wish to delete by clicking the appropriate accomplishment barrier Name Click the Delete button Click the Yes button when asked Are you sure you want to permanently delete this record Note If you do not want to delete the record click the No button 6 Notice the record is removed from the grid PFS II MRT User Manual MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Implementation Accomplishments and Barriers Accomplishments and Barriers Use this section to enter information on any Accomplishments and or Barriers that you experienced while performing activities related to Implementation Each Accomplishment or Barrier will be listed in a table Use the table heading links to sort accomplishments barriers by column Click on the Name that you ve assigned to each Accomplishment or
99. mum and Age Range Maximum b If Enter Grade s is selected select the grade s of the population represented using the Grade Range checkboxes Indicate the date in which the survey was conducted in the Data Collection Date text box as mm yyyy or use the Calendar feature to select the date See the Calendar Feature section for additional details Enter the calculated value of the measure in the Calculated Value text box Use the radio buttons to select if the Item is approved and meets the NOMs reporting requirements for this subrecipient Click the Save button 90 Community Level NOMs and Targeted Outcome Data Enter information for the targeted NOM priority and outcome By entering this data it means that this Data Source has been approved by the Grantee a O OEP DS E EEE DS E xzS OOO DP EOS E PEO OSEP CD O y 3 xD Dz EE EEPEPES PE xz5ESP P PPD ECO E E OOOO O E E OEOO EE E EE A _ 0 0 AX zAA gt 4 A A A A AA A A _O EEE A A gt A A A A A A A A AA AA A A gt 2AA _ A gt _ _ _ EEE A A A A Community Level NOMs and Targeted Outcome Data Subrecipient Select One M Targeted NOM Select One M Is this an exact NOM NOM proxy or Select One ither nei For a list of approved NOMs items click here Data Source Name 200 characters remaining Survey ltem 200 characters remaining Response Option s 200 characters remaining Screenshot displaying the Community Level NOMs Edit Form Reported
100. munity Coalition Sample screenshot displaying the Subrecipient Resources Edit Form Local Funds excluding State Medicaid NA M Foundations Non Profit Organizations NA Y A es a E Private Corporate Entities NA Y Individual Donations Funding from Fundraising Events NA In Kind Contributions NA vv Other Please Specify NA Y 100 00 100000 00 34000 00 100 00 Comments Delete button al Save Cancel Delete Partial screenshot displaying the Subrecipient Resources Edit Form 43 KIT Solutions 2013 Training and Technical Assistance The Training and Technical Assistance module allows the user to record any training and or technical assistance that has been received by members of either your organization or your community Adding a Training or Technical Assistance 1 Click Capacity from the Menu 2 Click Training and Technical Assistance from the Capacity Landing Page 3 Click the Aca rar Technical Assistance PFS II MRT User Manual Add Training Technical Assistance button 44 MRT Management Reporting Tool Home Assessment EEN Planning Implementation Evaluation Administration Home Capacity Technical and Training Assistance Technical and Training Assistance Use this section to record any Training and Tel organization or your community Use the table name to be brought to that record s edit page Add Training
101. n to cancel the changes Deleting a PFS II Selected National Outcome Measure 1 Click Evaluation from the Menu 2 Click PFS Il Selected National Outcome Measure from the Evaluation Landing Page 3 From the Listing Page select the data source you wish to delete by clicking the appropriate Data Source Name Click the Delete button Click the Yes button when asked Are you sure you want to permanently delete this record Note If you do not want to delete the record click the No button 6 Notice the record is removed from the grid PFS II MRT User Manual 83 PFS Il Selected National Outcome Measures Use this section to enter data for your PFS Il Selected National Outcome Measures Click the Add a Record button to enter your PFS Il Selected National Outcome Measures Click on the Data Source Name link in order to edit an existing record If you are not using NSDUH data to report on your PFS Il Selected National Outcome Measures it is recommended that you receive approval from your Project Officer for the Substitute Data Source to assure that it will allow you to meet the reporting requirements FOR your grant Use the Substitute Data Source Page to submit a substitute data source for your Project Officer s review and approval Add a Record Data Source Name Data Collection Date Survey Item Reported Outcome Calculated Value inomenast30 d ri NOW Percent that drank flavored Other Monitoring the Future ed e al
102. ng marijuana regularly were 6 5 times more likely to smoke marijuana than Sample screenshot displaying the Grantee Targeted Priority and Targeted Communities Listing Page PFS II MRT User Manual 79 KIT Solutions 2013 Subrecipient Targeted Priority and Targeted Communities The Subrecipient Targeted Priority and Targeted Communities module allows the user to view details regarding the subrecipient s targeted priorities and targeted communities Viewing the Subrecipient Targeted Priority and Targeted Communities 1 Click Evaluation from the Menu 2 Click Subrecipient Targeted Priority and Targeted Communities from the Evaluation Landing Page PFS II MRT User Manual 80 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation Subrecipient Targeted Priority and Targeted Communities Subrecipient Targeted Priority and Targeted Communities Use this section to enter the Targeted Priority and Targeted Communities data for your Subrecipients SubRecipientName Once this information is provided it will be loaded in the Once this information is provided it will be loaded in the Once this information is provided it will be loaded in the place of this text place of this text place of this text TargetedPriority TargetedCommunities Sample screenshot displaying the Subrecipient Targeted Priority and Targeted Communities Listing Page KIT Solutions 2013
103. nt button Subrecipient Name Freeport Community Coalition Freeport 04032 15000 00 12 1 2012 Communities Targeted for PFS II by Subrecipient Targeted Zip Codes Amount Awarded per Year Date Funded Sample screenshot displaying the Subrecipient Listing Page Subrecipient a u 4 Select the type of Subrecipient from the Subrecipient Type dropdown menu Enter subrecipient information for the subrecipient Grantee Funded Subrecipient or Subrecipient Funded Entity who a If Sub State IS selected select the sub state name from the Sub State has been funded The term Grantee Funded Subrecipient refers to an entity that receives PFS Il funds directly from N am e drop d own menu the Grantee The term Subrecipient Funded Entity refers to an entity that receives PFS Il funds from a Grantee P i i Funded Subrecipient rather than directly from the Grantee Note The Sub State Name dropdown menu is populated with the information added in O O O O OOO aaa the Sub State Information module You may now Add a record 5 Enter a name for the Subrecipient in the Subrecipient Name textbox OOO k O a aa 6 Enter the street address for the Subrecipient in the Subrecipient Street Address text box Subrecipient Type Funded by Sub State m 7 Enter the city the Subrecipient resides in the Subrecipient City text box ia Select One z 8 Select the state the Subrecipient resides in from the Subrecipien
104. nu 2 Click Advisory Council and SEW Membership from the Capacity Landing Page 3 If desired use the Member Type dropdown menu to narrow the list of members to a specific membership type 4 From the Listing Page select the member you wish to delete by clicking the appropriate Member Name 5 Clickthe Delete button Click the Yes button when asked Are you sure you want to permanently delete this record Note If you do not want to delete the record click the No button 7 Notice the record is removed from the grid PFS II MRT User Manual 32 Membership Use this section to add any organization and or individual members to your Advisory Council and State Epidemiological Outcome Workgroup To edit previously added members first select the member type from the Member Type menu Use the table heading links to sort Members Select a Member Name to access that Member s edit page Add Membership Member Type dropdown menu All Memberships Member Type All nization ssTOE Eeport Chamber of Commerce 12 28 2012 Sample screenshot displaying the Membership Listing Page Membership Enter your Member s information Membership Information Date Joined 12 28 2012 mmiddiyyyy Type Project Advisory Council v Name Ruth Yeoman 189 characters remaining Title President 191 characters remaining Organization Freeport Chamber
105. of Com 172 characters remainino Sector Business Community Status Active Delete button Save Cancel Delete Sample screenshot displaying the Advisory Council and SEW Membership Edit Form KIT Solutions 2013 Advisory Council and SEW Meetings The Advisory Council and SEW Meetings module allows the user to add information related to Advisory Council and SEW Meetings Adding an Advisory Council or SEW Meeting 1 Click Capacity from the Menu 2 Click Advisory Council and SEW Meeting from the Capacity Landing Page 3 Clickthe Add Meeting button 4 Enter the date the meeting occurred in the Meeting Date text box as mm dd yyyy or use the Calendar feature to select the date See the Calendar Feature section for additional details 5 Select the type of meeting from the Type dropdown menu a If Other is selected enter the meeting type in the Specify Other Type text box 6 Enter a meeting name or topic in the Meeting Name Topic text box 7 To upload an agenda perform the following steps a Click the Browse button b Select the document you wish to upload from the Choose File window and click the Open button c The file path will appear in the field Click the Upload button d The file name will appear next to the Upload button Note To view the uploaded document click on the file name If you uploaded the wrong file repeat the steps to upload the correct fil
106. omplishment or barrier from the Accomplishment Barrier Name dropdown menu 6 Select Accomplishment or Challenge Barrier from the Type dropdown menu 7 Enter details about the accomplishment or barrier in the Description text box 8 Click the Save button Note Click the Cancel button to cancel this entry PFS II MRT User Manual Accomplishments and Barriers Use this section to enter information on any Accomplishments and or Barriers that you experienced while performing activities related to Assessment Each Accomplishment or Barrier will be listed in a table Use the table heading links to sort accomplishments barriers by c gned to each Accomplishment or Barrier to edit or delete that record Add Accomplishment Add Accomplishment Barrier Barrier button Description Reporting Period All 6 culturally distinct neighborhoods in Sparkton were represented atthis Discussion around the selection of workshop The Native American evidence based policies programs and stakeholders could not attend the previous planning meeting because they did not have via Accomplishment 2011 1st Quarter 10 1 2010 12 31 2010 Sample screenshot displaying the Accomplishments and Barriers Listing Page Accomplishments and Barriers Enter information on any Accomplishments and or Barriers that you had while performing activities related to Assessment a ww ee wwe ewww ww ny LOIRA ROCA RRA A RR RI Accomplishm
107. on PFS II MRT User Manual 64 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Implementation Interventions Implemented Interventions Implemented Use this section to add edit your Interventions Implemented Use the table heading links to sort activities by column Click on the Intervention Practice name to edit or delete that record Add New Intervention Subrecipient Fayette County Intervention Practice Name link Alcoh 7 1 2011 Beverage Sales Media Social Marketing for Youth Campaigns Distributed Environmental Strategy e Yes Yes 12 1 2011 Sample screenshot displaying the Interventions Implemented Listing Page S10M Category the Intervention Practice Targets 4 Universal Indirect Universal Direct CO Selective C Indicated Sintarvenfion Practics Funding Start 12 4 2012 mmiddiyyyy ate ls this intervention practice currently active O Yes O No Add Quarterly Data button Add Quarterly Data Save Cancel Delete Copy Partial screenshot displaying the Interventions Implemented Edit Form KIT Solutions 2013 a 6 Clickthe Select the appropriate reporting period for the quarter from the Reporting Period dropdown menu Enter the number of people reached during the quarter in the Number of people served by this intervention practice during this quarter text DOX Enter the number of people served
108. on problems means pinpointing where the problems in the community and the populations that are impacted It also within PFS II MRT The Landing Page contains the links for each module Subm enu means examining the conditions within the community that put it at risk for the problems and identifying conditions that now or in the future could protect against the problems qecomplshments and Dame ated to Assessm Submenu category link Screenshot displaying a Landing Page category within the section No data is entered on a Landing Page PFS II MRT User Manual 11 KIT Solutions 2013 Listing Pages A Listing Page is the main page of each module Submenu category within the main sections of PFS II MRT A Listing Page contains either all data that have been entered for the module or a portion of the data that has been entered with links to view edit the previously recorded data in its entirety No data is entered on a Listing Page There are two types of Listing Pages in PFS II MRT 1 Grid View 2 Single Form View MRT Management Reporting Tool i i n Home Assessment Capaci Plannin Implementation Evaluation Administration Grid View pacity g Imp The Grid View displays the data in tables Multiple data is entered and saved when a O o as na Grid View Listing Page is available Specific pieces of data will be displayed within the grid based on the fields within the Edit Form see the Edit Forms section of this manual for details on
109. ously left clicking the mouse on any of the data options that you d like to include in your entry PFS II MRT User Manual 14 KIT Solutions 2013 Calendar Feature Dates can be entered in two different ways 1 typing the date directly into the field or 2 using the Calendar feature The Calendar can be used as an alternative option to entering a date directly into a date field 1 When you select a date field a calendar displaying the current month and year will display below the date field 2 Select the date by clicking on a number within the calendar 3 The calendar will close and the date will appear within the date field March 2011 su Mo Tu We Th Fr S 1 Date selected ef of way np 12 6 7 Note You can also H month by clicking the 7 o arrows to the right and left of the 13 14 15 16 17 18 19 Month Year Clicking the EH arrow will take you to the previous month whereas clicking the o REE EGEA arrow will take you to the next month y Today s date 29 30 31 For instance the current month displaying is March Clicking the O arrow will take you to February whereas clicking the arrow will take you to April PFS II MRT User Manual 15 KIT Solutions 2013 Edit Form Buttons Information is entered and edited through the Edit Form The table below summarizes the buttons used to enter and edit data into an Edit Form Button Description Add Must be selected to add new information to an Edi
110. p we have a large Spanish speaking Hispanic community in Sparkton and no staff members fluent in Spanish or from this community We will be unable to conduct focus groups in this area until we acquire new members who understand the culture and language of this community 3000 characters maximum Save Cancel Delete Sample screenshot displaying an Edit Form for existing data KIT Solutions 2013 Data Fields and Buttons In PFS II MRT there are several fields boxes and buttons that are used to collect store and organize data Here are some examples Type Preview Description Text Field aka text box Drop Down List select Q aka dropdown menu Select One y Radio Buttons selected not selected Check Boxes checked L unchecked Required Fields Date Established mmiddiyyyy Calendar See the Calendar Feature section for instructions If a required field does not have data entered into it and you try to save the form you will receive a message that informs you of the field vacant of data and you will not be able to save that form until that field has data Some or all of the fields may be required in order to save a form Those fields that are required are bold and marked with an asterisk Tips e You must click the Save button before moving on to the next section in the system e To select multiple data options at one time from a list box hold the control CTRL key on your keyboard while simultane
111. pted you will no longer be able replace the report TN NN NN NR a A A A A A Ne A Nr NN i NN ERRATA IE NS SR A PITA E Ca A AS RA IS SS O A Oe En ER ene ee nee oS SS O RR oe eee eee IAS A Evaluation Report Fiscal Year Select One El Upload Evaluation Report Upload Upload button Description Save button 1000 characters remaining Save Cancel Sample screenshot displaying the Evaluation Report Edit Form KIT Solutions 2013 Editing an Evaluation Report 1 2 3 Click Evaluation from the Menu Click Evaluation Report from the Evaluation Landing Page From the Listing Page select the evaluation report you wish to edit by clicking the appropriate Fiscal Year Make any changes needed to the form Click the Save button Note Click the Cancel button to cancel the changes Deleting an Evaluation Report 1 2 3 Click Evaluation from the Menu Click Evaluation Report from the Evaluation Landing Page From the Listing Page select the evaluation report you wish to edit by clicking the appropriate Fiscal Year Click the Delete button Click the Yes button when asked Are you sure you want to permanently delete this record Note If you do not want to delete the record click the No button Notice the record is removed from the grid PFS II MRT User Manual Evaluation Report This section is optional Use this section to upload and provide a
112. r subrecipient s process measures membership Accomplishments and Barriers rack Accomplishments and Barriers related to Implementation Screenshot displaying the Implementation Landing Page 55 KIT Solutions 2013 Sub State Information The Sub State Information module allows the user to add Sub State information for Sub Recipients that are funded by a Sub State A Sub State can be a regional county or other organization designated by the state to provide PFS II funds to subrecipients The funds go from the Grantee to the Sub State and from the Sub State to the Sub Recipient If you do not have any Sub States this module can be skipped Adding a Sub State 1 Click Implementation from the Menu 2 Click Sub State Information from the Implementation Landing Page 3 Click the Add Sub State button 4 Enter the name of the Sub State in the Sub State Name text box 5 Select the type of Sub State from the Sub State Type dropdown menu a lf Other is selected enter the name of the sub state type in the Specify Other Sub State text box 6 Enter the total amount of funding the Sub State receives in the Total Funding for Sub State text box Note Do not enter the dollar symbol 7 For each targeted zip code a Enter the zip code into the Targeted Zip Code text box Note To look up zip codes for your sub state area use the USPS Zip Code Look Up link to go to USPS com b Click the ld Add button Note
113. radio button next to the appropriate Grant 2 Clickthe Work on this grant button PFS II MRT User Manual ss ss sas an mn an an mg cee ee wee es Se ere eee se eee eee se eee ee Se Se Se eee eee eS ee eB See eee ee SO eee See eee Se See Se eee ee eee eee eS Se eee ee eee See eS Pee ee eee Se Se ee See eee ee eee eB e wees wee eee eee 1 Select Organization 2 Select Grant 3 Select Cohort Please select an organization to cont iii List of Organizations Organization The Glart Institute Test Org 7 Work on this organization button Work on this organization Screenshot displaying the Organization selection page O O TON nan an onan TN O NN NN E ON TR DO DN TO NN NON RT NN O TON OO rr rr rr rro oo o 1 Select Organization Y 2 Select Grant 3 Select Cohort Please select a grant to continue ba A e SPF T00006 METH T00005 HIV T00004 Work on this grant Work on this grant button Screenshot displaying the Grant selection page KIT Solutions 2013 ASSESSMENT MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Assessment Assessment Within the Assessment module a user is able to perform the following task Assessment involves the systematic gathering and examination of data about alcohol and drug problems related conditions and consequences in the area of concern to the community p
114. recipient community name from the Subrecipient dropdown menu From the Listing Page select the data source you wish to copy by clicking the appropriate data source name Click the Copy button PFS II MRT User Manual 92 YData Collection Date 11 2 2012 __ mmiddiyyyy Y Calculated Value 38 00 This data source i approved by the Grantee to be us a Delete button reporting reporting requirements for this ments for this Subrecipient Si fecipient Save Cancel Delete Copy Partial screenshot displaying the Community Level NOMs Edit Form Y Data Collection Date 11 2 2012 mmiddiyyyy Calculated Value 38 00 This data source is y the This data source isan O Grantee to be used to additional data source meet the NOMs which does not meet reportin the NOMs reporting requirements for this requirements for this Subrecipient Subrecipient Save Cancel Dele Copy button Copy Screenshot displaying the Community Level NOMs Edit Form KIT Solutions 2013 Click the A list appears informing you of the data that will be copied to a new record select the Subrecipient community name you would like the data source to belong to from the Subrecipient dropdown menu Click the gt Create button Note Click the Cancel button to cancel this copy Make any changes needed to the details Save button Note Click the Cancel button to cancel this entry Tips
115. revention planning group Assessing the problems means pinpointing where the problems in the community and the populations that are impacted It also 1 Enter edit and delete Accomplishments and Barriers related to Assessment means examining the conditions within the community that put it at risk for the problems and identifying conditions that now or in the future could protect against the problems Accomplishments and Barriers rack Accomplishments and Barriers related to Assessment Screenshot displaying the Assessment Landing Page PFS II MRT User Manual 25 KIT Solutions 2013 Accomplishments and Barriers The Accomplishments and Barriers module allows the user to track their accomplishments and barriers related to assessment MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Assessment Accomplishments and Barriers Adding an Accomplishment or Barrier PERE SEs ana Bani Use this section to enter information on any Accomplishments and or Barriers that you experienced while performing 1 i Click Assessment from the Menu activities related to Assessment Each Acco i l i i a table Use the table heading links 2 Click Accomplishments and Barriers from the Assessment Landing Page to sort accomplishments barriers by colum Add Accomplishment to each Accomplishment or Barrier to edit or delete that record Barrier button 3 Clickthe Add Accomplish
116. rgeting underage drinking Is this intervention practice targeting prescription drug use Targeted Priority related to this intervention practice Is this intervention prad IOM Category the intervention practice targets underage drinking Subrecipient Select One x Create button Screenshot displaying the Copy This Data Edit Form Is this intervention prac prescription drugs Create PFS II MRT User Manual 67 KIT Solutions 2013 Grantee Process Measures The Grantee Process Measures module allows the user to enter and update information regarding the process measure for your grant This module can be updated as data becomes available MRT Management Reporting Tool Home Assessment Capacity Planning nplementatio Evaluation Administration Home Implementation Grantee Process Measures Updating a Grantee Process Measure Grantee Process Measures oo Edit this Record button 1 Click Implementation from the Menu i Reporting Period Jet Quarter r 7 3 Edit this Record 2 Click Grantee Process Measures from the Implementation Landing Page ee 3 Select the reporting period from the Reporting Period dropdown list n ees cir ls 4 Click the iaa ni Edit this Record button Number of the Grantee Served byNumber or or Percent Number Evidence numberof activites Prevention ERCON a Subrecipient Name Acties Provided trough the Programs Policies Boices orPracices pupportedby Suppor
117. s accomplishment or barrier occurred in from the P amp E OOO eee Reporting Period dropdown menu Accomplishment Barrier Information 5 Select the name of the accomplishment or barrier from the Reporting Period Select One Accomplishment Barrier Name dropdown menu 6 Select Accomplishment or Challenge Barrier from the Type dropdown menu 7 Enter details about the accomplishment or barrier in the Description text box 8 Click the di Save button Description Note Click the Cancel button to cancel this entry Accomplishment Barrier Name 200 characters maximum Type Select One y Save button 3000 characters maximum Save Cancel Screenshot displaying the Accomplishments and Barriers Edit Form PFS II MRT User Manual 48 KIT Solutions 2013 Editing an Accomplishment or Barrier 1 Click Capacity from the Menu 2 Click Accomplishments and Barriers from the Capacity Landing Page 3 From the Listing Page select the accomplishment or barrier you wish to edit by clicking the appropriate accomplishment barrier Name 4 Make any changes needed to the form 5 Click the Save button Note Click the Cancel button to cancel the changes Cancel Deleting an Accomplishment or Barrier 1 Click Capacity from the Menu 2 Click Accomplishments and Barriers from the Capacity Landing Page 3 From the Listing Page select the accomplishment or barrier you wish to delete by clicking the
118. scription text box enter a description of the progress made on the timeline goals displayed on the page Click the Save button Note Click the Cancel button to cancel this entry PFS II MRT User Manual 98 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation MENEM Administration Home Evaluation Timeline Progress Timeline Progress Timeline Progress Information Use this section to upload the 3 year project timeline included in your grant app revisions to the timeline 6 o gt dn qm 9 bn Os n OHSS DAMS SAMS DEMS HCO RSS SMSO MEH aA qndo n a Hee SRO Heke Kone Kea Secoaa toma On co n jan tem ian o qo n an gm qa nan dn so iniaa Reena peea pee aspen a pon a tena pena pena pena penn ta o dni cb tn aman Missouri will use data informed decision making to target underage drinking in high need communities and prescription drug misuse among college students Add a Record Add a Record button 2013 1st Quarter 10 1 2012 12 31 2012 1st quarter goals completed Sample screenshot displaying the Timeline Progress Listing Page Timeline Progress Use this section to upload the 3 year project timeline included in your grant application as well as any updates or revisions to the timeline Add Edit Timeline Progress Reporting Period Select One me Upload Timeline Document Browse button Upload a Upload button Save button 3000 characters remaining Save C
119. sers kithost net support dcarsupport Once your account is unlocked you will receive an email 1 The email informs you that your account has been unlocked Subject line will read User Account has Been Unlocked 2 The email will be from DONOTREPLY kitsolutions net When your account is unlocked you can request Support to reset your password if you do not remember your current password Once your password has been reset you will receive an email 1 The email provides you a link to reset your password Subject line will read Password Has Been Reset 2 The email will be from DONOTREPLY kitsolutions net PFS II MRT User Manual 23 You must login to access secure content Username Password Your account has been locked For security y cad your account has been locked out after three consecutive failed login attempts dci support at 1 606 346 4248 in order to have your account unlocked You n content Contact Support All use information ing and Training System Web siler rpeoreeeeearrere eere aoea Standards of the Prevention Management Reporting and Training System to the fullest in respect to their interaction with other users and in handling substance abuse prevention information that Prevention Management Reporting and Training System provides The Prevention Management Reporting and Training System issues each user a unique user ID and a system generated password As a user vou are required to change t
120. sing the TAB key on the keyboard The TAB key advances the cursor to the next data field You can go from the current field to the previous field by holding SHIFT and pressing TAB SHIFT TAB You can also navigate through the fields by using the mouse PFS II MRT User Manual 8 KIT Solutions 2013 Menu Information You can access the six 6 main areas by using the Menu or the links from the Home page The Menu for PFS II MRT is located near the top of the screen The Menu includes links to the six 6 main areas of PFS II MRT Clicking on a link brings you to the corresponding page called a Landing Page which displays the submenu modules for that area as links to access the module Once a module is selected from a Landing Page the module s Listing Page will be available to add new data or modify existing data For more information on Landing Pages and Listing Pages see the Landing Pages and Listing Pages sections of this manual 1 Menu Constant unchanging Available at all times 2 Submenu Category Varies depending on which Menu link is selected 3 Landing Page 4 Listing Page MRT Management Reporting Tool Home Assessment Planning Implementation Evaluation Administration Assessment Assessment involves the systematic gathering and examination of data about alcohol and drug problems related conditions and consequences in the area of concern to the community prevention planning group
121. sory Council and SEW Meetings appropriate meeting Type link Use this section to add information related to Advisory Council and SEW Meetings Use the table heading links to sort Make any changes needed to the form your meetings Select a Meeting Name to be brought to that meeting s edit page Note To replace an uploaded file refer to step 7 in the Adding an Advisory Council or SEW POEMA Meeting section i Click the Save Save button Project Advisory Council 2013 planning 12 28 2012 Note Click the Cancel button to cancel the changes Sample screenshot displaying the Advisory Council and SEW Meetings Listing Page Advisory Council and SEW Meetings Enter your Meeting information Deleting an Advisory Council or SEW Meeting A 1 2 3 Click Capacity from the Menu Click Advisory Council and SEW Meeting from the Capacity Landing Page ie ed EN ot From the Listing Page select the meeting you wish to delete by clicking the bia Project Advisory Council y appropriate meeting Type link Meeting Namel Topic 2013 planning 187 characters remaining Click the Delete button Upload Agenda Click the Yes button when asked Are you sure you want to permanently delete this record bulemieboeds Upload Minutes No file selected Browse Note If you do not want to delete the record click the No button Delete button Notice the record is removed from the grid ERP
122. splaying the Grantee Information Listing Page Tips e This page is not editable If you find any errors on this page please notify your Project Officer by clicking on his her email address at the top of the page PFS II MRT User Manual 105 KIT Solutions 2013 Key Staff The Key Staff module allows the user to view information about the key staff Key Staff Use this section to review your Key Staff information If any of the information below is not correct please notify your project officer Tonia Gray samhsa hhs gov Project Director Project Director Name Danielle Knox Phone Number 5735559042 E mail Address dknox genericemail com Viewing Key Staff Epidemiology Lead 1 Click Administration from the Menu 2 Click Key Staff from the Administration Landing Page 3 The key staff for the grantee will display Epidemiology Lead Name Jackson Brown Phone Number 5737555039 E mail Address jbrown genericemail com Project Evaluator Project Evaluator Name Marie Esteban Phone Number 5735557556 E mail Address mesteban genericemail com Partial screenshot displaying the Key Staff Listing Page Tips e Except for the Additional Grantee Contact this page is not editable If you find any errors on this page please notify your Project Officer by clicking on his her email address at the top of the listing page PFS II MRT User Manual 106 KIT Solutions 2013 Adding Updating an Additional Contact
123. ss Once the Grantee Administrator has reviewed the progress report they will be able to submit it for review by your Project Officer The system will trigger an email to the Project Officer informing them that your progress report has been submitted The Project Officer will then review the progress report add comments if necessary and select whether itis accepted or whether revision is required The system will trigger an email to the Grantee Administrator letting them know that the Project Officer has reviewed the report If revision is required your gra ystem and then resubmit the report Submission Panel link Archived Progress Reports The system will contain a historical record of date PDF copies of all previous progress reports ents and date accepted You will be able to retrieve archived Open the Report Stibmission Panel Return to your list of Progress Reports l4 o 1 of 7 pb bil 90 Export 2 g FS a Quarterly Report for 2011 1s t Quarter 10 1 2010 12 31 2010 J Find Next Select a format Partial screenshot displaying the Progress Report view page 109 KIT Solutions 2013 Progress Report Submission View the progress report As you add new data to the system a progress report will be populating in the background The current report will pull the information that you have entered for that reporting period This page will link to your current progress report for you to review The ability to submit your
124. sword you can retrieve this information at the login page 1 On the Login page click the tvouPesswor Forgot your Password link 2 Type the login name in the User Name text box 3 Type the email address of the user who is associated with the User Name in the User Email text box Note This must be a valid email address 4 Click the Next button 5 On the next screen answer the Security Question 6 Click the Next button PFS II MRT User Manual You must login to access secure content Username Password You must accept the terms and conditions in order to login and access secure content All users of the Prevention Management Reporting and Training System Web site are expected to adhere to the security standards ofthe Prevention Management Reporting and Training System to the fullest in respect to their interaction with other users and in handling substance abuse prevention information that Prevention Management Reporting and Training System provides The Prevention Management Reporting and Training System issues each user a unique user ID and a system generated password As a user vou are reguired to change the svstem gt m E agree to these Terms and Conditions Forgot your Password Login Cancel link Forgot your Password Screenshot displaying the Login page Home ContactUs Help Search Go PreventionManagement Reporting amp Trainin
125. t Form Edit This Record Allows the Edit Form fields to be open for modification Delete Removes the information data from the PFS II MRT database Save Adds the information data to the PFS II MRT database Cancel Cancels the Add or Edit without saving the information data entered and goes back to the Listing Page Capacity Cancels the Add or Edit without saving the information data entered and goes to the next module Additional Feature Buttons Within the MRT Application are icons offering additional help to the user Click on one of the icons to receive the help needed e Provides information on the desired topic Below are some additional buttons that may appear within a form Submit Forwards the approved information to the appropriate parties for further consideration Export Downloads the selected file into the desired format PFS II MRT User Manual 16 KIT Solutions 2013 LOGIN PROCEDURE Connect to the Internet using an internet browser e g Internet Explorer Home Windows Internet Explorer G y 9 E https www pmrts samhsa gov pmirts In the Address location box type in the following address and press Enter https www pmrts samhsa gov pmrits Partial screenshot displaying the URL in Internet Explorer Home ContactUs Help PreventionManagement Reporting amp Training System Prevention Resources v Data Submissions Reporting Services v Media amp Tools The Monroe County Alliance for inha
126. t State Subrecipient Name 200 characters remaining dropdown menu Subrecipient Street Address 9 Enter the 5 digit zip code the Subrecipient resides in the Subrecipient Zip PEA Code text box Subrecipient City 10 For each targeted zip code a Enter the zip code into the Subrecipient s Targeted Zip Code text box 50 characters remaining Subrecipient State Select One Note To look up zip codes for your targeted areas use the USPS Zip Code Look Up a er Add button link to go to USPS com i Target Zip Codes USPS Zip Code Look U b Click the Add button i i 5 characters remaining Note If you added the wrong zip code click the Delete button to the right to delete it Partial screenshot displaying the Subrecipient Edit Form PFS II MRT User Manual 59 KIT Solutions 2013 11 12 13 14 15 16 17 18 19 20 lf desired enter the name of the Subrecipient s organization in the Organization Name text box Enter the names of the communities in the Communities Targeted for PFS II by Subrecipient text box Enter the Duns Number of the Subrecipient Select Yes or No for Is this Subrecipient a Tribe or Tribal Organization Select the status of the Subrecipient in the Subrecipient Status dropdown menu Use the Has this Subrecipient been funded radio buttons to select if the Subrecipient has received funding a If Yes was selected i Enter the date the Subrecipient was
127. t or Barrier will be listed in a table Use the table heading links to sort accomplishments barriers by column Click on Name that you ve assigned to each Accomplishment or Barrier to edit or delete that record Add Accomplishment Barrier Reporting Period Accomplishment Barrier Name link Discussion around the selection of evidence based policies programs and practices pre did not have via Sample screenshot displaying the Accomplishments and Barriers Listing Page 2011 1st Quarter 10 1 2010 12 31 2010 Accomplishments and Barriers Enter information on any Accomplishments and or Barriers that you had while performing activities related to Assessment AAA AAA AAA AAA a Ro Ra aM a Ba ae AAA AAA rss Accomplishment Barrier Information Reporting Period 2011 1st Quarter 10 1 2010 12 31 2010 gt Discussion around the sel 200 characters maximum Accomplishment Barrier Name Type Accomplishment X All 6 culturally distinct neighborhoods in Sparkton were represented at this workshop The Native American stakeholders could not attend Description the previous planning meeting because they did not have viable transportation to get to the meeting location 300 44 Delete button Sample screenshot displaying the Accomplishments and Barriers Edit Form Save Cancel Delete KIT Solutions 2013 ADMINISTRATION MRT Management Reporting Tool Home Assessment Capaci
128. ted The Project Officer will then review the progress report add comments if necessary and g on is required The system will trigger an email to the Grantee Administrator letting them know that the Project Officer has grantee will need to make the requested changes in the system and then resubmit the report Archived Progress Repa The system will contain a cord of date submitted if revision was required any relevant comments and date accepted You will be able to retrieve archived PDF copies of all previous p eports Open the Report Submission Panel eturn to your list of Progress Reports 1d 4 1 of7 gt bil 90 X w Export 2 3 FFS a Quarterly Report for 2011 15 t Quarter 10 1 2010 1231 2010 r Find Next Select a format Partial screenshot displaying the Progress Report view page Progress Report Submission View the progress report As you add new data to the system a progress report will be populating in the background The current report will pull the information that you have entered for that reporting period This page will link to your current progress report for you to review The ability to submit your report will be available after the reporting period If you are having difficulty viewing report this may be due to a pop up blocker Try holding down your Ctrl key usually found atthe lower left hand corner of your keyboard while simultaneously clicking on the Progress Report link The Submission Proce
129. ted by data tothe to the Community Activities Provided noria poral implemented Resources between Resources System pa Seg Poroa doce bg ing Springfield Success NWA N A N A Total 0 0 0 0 0 0 0 Sample screenshot displaying the Grantee Process Measures Listing Page PFS II MRT User Manual 68 KIT Solutions 2013 5 For each subrecipient you wish to update 6 Clickthe Note Click the Tips a Enter the number of trainings and technical assistance activities this subrecipient provided to their community in the Number of Training TA Activities Provided to the Community textbox Enter the number served by these activities in the Numbers Served by the Grantee through the Training TA Activities Provided text box Using the dropdown menu select N A Yes or Noto answer the question Did this subrecipient increase the Number or Percent of Evidence based Programs Policies or Practices between the last Reporting Period and this one Enter the Number of Evidence based Programs Policies or Practices implemented in the text box Using the dropdown menu select N A Yes or Noto answer the question Did this subrecipient increase the Number of Prevention Activities supported by Leveraged Resources between the last Reporting Period and this one Enter the Number of Prevention Activities supported by Leveraged Resources in the text box Using the dropdown menu select N A Yes or Noto answer the question Does this Subrecipient su
130. the Edit Form Accomplishments and Barriers Use this section to enter information on any Accomplishments and or Barriers that you experienced while performing activities related tq 4 mant ash Aaaananlialksaan or Barrier will be listed in a table Use the table heading links to sort accomplish Add button ame that you ve assigned to each Accomplishment or Barrier to edit or delete that record Category field Reporting Period e An Add button will be available above the grid to create multiple data entries records e Clicking on a field name link located to the left within the grid will allow you to view edit the data Add Accomplishment Barrier 2011 1st Quarter 10 1 2010 12 31 2010 Sample screenshot displaying a Grid View Listing Page Tips e Clicking on a field name in a Category field e g will allow you to sort through your data in ascending or descending order e lf you are entering data for the first time the grid will appear empty PFS II MRT User Manual 12 KIT Solutions 2013 Single Form View The Single Form View is used when the data entered is updated periodically Only one 1 form is available and edited The Single Form View displays the data fields on the Edit Form see the Edit Forms section of this manual for details on the Edit Form e An Edit button will be available to modify the data Edit Forms The Edit Form contains the fields for entering and edi
131. the Subrecipient dropdown menu 5 Select the standard intervention or practice name from the Standard intervention Practice Name dropdown menu a lf Otheris selected enter the name of the intervention in the Specify Other Intervention Practice Name text box 6 Enter a brief description of the intervention to identify it by in the Intervention Practice Description text box 7 Select the type of service from the Service Type dropdown menu Note For a description of the service types click the For a Service Type guidance document click here link PFS II MRT User Manual 62 Interventions Implemented Use this section to ad z i Click on the Interventi Add New Intervention Add New Intervention button Subrecipient Use the table heading links to sort activities by column record All Subrecipients Show 10 entries Search ae Intervention Practice s gt Evidence Subrecipient Name Service Type gt based Freeport Behavioral Couples Original Marijuana Universal Community Therapy for Alcoholism seco al oop Yes Yes True molares pac al True Coalition and Drug Abuse p i Developed ages 12 25 Indirect Showing 1 to 1 of 1 entries Previous Next gt Sample screenshot displaying the Interventions Implemented Listing Page Interventions Implemented Enter information for your intervention To add quarterly data click on the Add Quarterly Data button You will only be abl
132. the right Note To view the uploaded document click on the file name If you uploaded the wrong file repeat the steps to upload the correct file 7 lf desired enter a description of the site visit in the Description text box 8 Click the Save button Note Click the Cancel button to cancel this entry Cancel PFS II MRT User Manual 100 Site Visit Report Use this section to upload and provide a brief description of the Grantee site visits to Grantee Funded Subrecipients and Sub Siate Seaded Subssainias alast tha linked Subrecipient Name to be brought to the report s edit page Add Record Add Record button Project Officer Feedback Notes Date of Site Visit Site Visit Report Status Date Report Uploaded Description Subrecipient Subrecipientis making good progress has met all milestones and goals on time keeps care ful records Freeport Community Coalition 01 04 2013 Completed 01 04 2013 Sample screenshot displaying the Site Visit Report Listing Page Site Visit Report Upload and provide a brief description of the site visit report Use the Browse button to select a file from your local computer and then click the Upload Site Visit Report button To replace a report that has already been uploaded you will need to select a new file and upload it pq E E gt A Ao A _ _A gt AA XI lt 5 gt AAA A AAA q A A A A ICI III III Site Visit Report Grantee Name MISSOURI STATE DEPT OF MENTAL HEALTH
133. the training or technical assistance in the Brief Description E Identifying Selecting Implementing Evidence Based Programs of the Need for the TA text box E Information Technology Marketing Communications 9 Clickthe Save button Note Click the Cancel button to cancel this entry Brief Description of the Need for the TA Save button 500 characters maximum Save Cancel Screenshot displaying the Training and Technical Assistance Edit Form PFS II MRT User Manual 46 KIT Solutions 2013 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Editing a Training or Technical Assistance Home Capacity Technical and Training Assistance 1 Click Capacity from the Menu 2 Click Training and Technical Assistance from the Capacity Landing Page 3 From the Listing Page select the training or technical assistance you wish to edit Technical and Training Assistance Use this section to record any Training and Technical assistance that has been received by members of either your organization or your community Use the table heading links to sort any assistance received records Select a record s by clicking the appropriate Training TA Name name to be brought to that record s edit page Add Training Technical Assistance 4 Make any changes needed to the form 5 Clickthe Save button Note Click the Cancel button to cancel the changes
134. ting Page Sub State Information Sub State Name Cumberland Co 186 characters remaining Sub State Type County a Total Funding for Sub State 150000 00 Target Zip Codes USPS Zip Code Look U 5 characters remaining 04032 Delete 04033 Delete 04034 Delete Targeted Congressional District s Congressional District Look U 30 characters remaining CD 1 Delete Briefly describe how Subrecipients are PFS Drug Free Communities STOP Act funding being funded Delete button Save Cancel Delete 956 characters remaining Sample screenshot displaying the Sub State Information Edit Form KIT Solutions 2013 Subrecipient The Subrecipient module allows the user to add Subrecipients that are funded These include both those funded by the grantee and those funded by the sub state Subrecipient Use this section to add any Subrecipients who have been funded There are two levels of subrecipients 1 entities Adding a Subrecipient directly funded by the Grantee Grantee Funded Subrecipients and 2 entities funded not by the Grantee but by a Sub State Sub State Funded Subrecipients The term Subrecipient includes both of these levels Grantee Funded 1 Click Implementation from the Menu Subrecipients and S 2 a Add Sub recipient button Click Subrecipient from the Implementation Landing Page 3 Clickthe Add Subrecipie
135. ting data e f you clickedthe Add button to enter new information into a form the Edit Form data fields will be blank e When selecting a field name link to view existing data the Edit Form data fields will display the data that was entered selected previously These fields may be modified if needed PFS II MRT User Manual 13 Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation Targeted Priority and Outcome Targeted Priority and Outcome Click the Edit This Record button to ente it taraeted priority and outcome information Edit This Record Edit button Targeted Priority Targeted Pri ority Alcohol related morbidity mortality Has this Targeted Priority been Yes approved Date Target Priority Approved 4 1 2011 mm ddiyyyy Targeted 3rd Year Outcome Targeted 3rd Year Outcome Reduce Alcohol Poisoning in teens from 35 cases per year to 15 cases per year Halfway To what extent has this outcome been achieved Sample screenshot displaying a Single Form View Listing Page Accomplishments and Barriers Enter information on any Accomplishments and or Barriers that you had while performing activities related to Assessment Accomplishment Barrier Information ee 2011 1st Quarter 10 1 2010 12 31 2010 Accomplishment Barrier Name Assessment of Communit 200 characters maximum Type Accomplishment v Description Need to diversify staff membershi
136. tion and answer Please ensure you enter a valid email address in order to receive confirmation of your change Your new password must be atleast 8 characters long and contain at least one number one uppercase letter and one special character Passwords can not contain spaces All fields marked with an asterisk are required After entering all required information click on the Submit button to continue 4 Enter your answer to the selected security question in the Security Answer text box ee What is the name of the high school you attended Y 5 Type the password you would like to use in the New Password text box Security Answer 6 Retype the password in the Confirm New Password text box New Password 7 Verify or update the email address in the Email Address text box Contini Now a A 8 Clickthe Submit button Email ET submitbutton T ubmit button Submit Sample screenshot displaying the Change Your Password page Tips e The User Name is NOT case sensitive e The Password IS case sensitive The Password must fill the following requirements Minimum length 8 characters At lease one 1 upper case letter At least one 1 lower case letter At least one 1 of the following special characters amp e You will be required to change your password every 90 days PFS II MRT User Manual 20 KIT Solutions 2013 Forgot Your Password If you are unable to log into PFS II MRT due to forgetting your pas
137. to that committee s edit page a ae Subcommittee Category Name link KIT Solutions 2013 Deleting an Advisory Council or SEW Subcommittee 1 2 PFS II MRT User Manual Click Capacity from the Menu Click Advisory Council and SEW Subcommittees from the Capacity Landing Page From the Listing Page select the subcommittee you wish to delete by clicking the appropriate Subcommittee name Click the Delete button Click the Yes button when asked Are you sure you want to permanently delete this record Note If you do not want to delete the record click the No button Notice the record is removed from the grid 37 Advisory Council and SEW Subcommittees Select your Council or SEW Subcommittee information Subcommittee Information Category Project Advisory Council x Type Public Relations v Members 4 Project Advisory Council de SEW 4 Evidence Based Practices Workgroup Other Delete button Save Cancel Delet Sample screenshot displaying the Advisory Council and SEW Subcommittees Edit Form KIT Solutions 2013 Grantee Resources The Grantee Resources module allows the user to enter information about your funding resources MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Adding Grantee Resources Home gt Capacity gt Grantee Resources f Grantee R 1 Click Capacity from the Menu
138. tsasasesansateass 67 Grantee Process Mer it iii 68 Updating a Grantee Process ME O DO 68 Subrecipient Process Measures Demographics coin vicidaceadesduswadeseseussuedaassieesaeendeseasidecrssssuedearssevsnesedeetiwesdeereewndenned 70 Updating a Subrecipient Process Measure Demographics ccccsccscessescsscsssssssecsesscecsessessesseseesessessessessasseseesaesausaesessesseseeseeseesausassassasseseeseeseesaesausassassasesseseeseesaesaesaneass 70 SUDFECIDIENUIPTOCESS Measures OM ad AAA Sd aci 72 Updating a Subrecipient Process Measure Other cccccccccccscsssssssssscssssessessessessesssessessessessesseseeseuseesassesseseeseeseesaeseusausessesseseeseeseesausaesausessaseeseeseeseesausaesausassaseseesensaneass 72 oubrecipient Process Measures Membership lead 73 Updating a subrecipient Process Measure Membership a 73 ACCOMPISAMENS ANA Barinitas 75 Adding an Accomplishment 9r Ba AAA A AAA ADOS 75 E GING al ACCOMPIISIIMNGINL OF BANO aine nen a A a ad 76 Dertig ar ACCOMPIISMIMENE OF ANIC ra A Ai a 76 A A A A ca nuniate otupaaaealcn a 77 Evaluation Plana EA da 78 IO AIG Ne Eat ION narrando bado 78 Grantee Targeted Ponty a a Targeted Communities si a 79 Viewing the Grantee Targeted Priority and Targeted COMMUNItICS cccscecsssssssssscessssssssessessesessssacsecsesesseseesecsessesacsesessacsesersanseseesassaseesarsacsesaesassesersacseseesassesensansasensanss 79 Subrecipient Targeted Priority and Targeted Communities A ias 80 Vie
139. ty Planning Implementation Evaluation Administration Within the Administration module a user is able to perform the following tasks DU as Administration 1 Review Grantee Information Administration Module rein Aare AA 3 Review and submit the Progress Report TTS Review your grantee information Key Staff eview your key staff information Progress Report Submission se this section fo submit your quarterly Progress Report for approval Screenshot displaying the Administration Landing Page PFS II MRT User Manual 104 KIT Solutions 2013 Grantee Information The Grantee Information module allows the user view details about the grantee Grantee Information Use this section to review your Grantee Information If any of the information below is not correct please notify your project officer Andrea Harris samhsa hhs gov Grantee Information Grantee Name MAINE STATE DEPT HEALTH HUMAN SERVS Grant Award Number SP19422 Contact Information Viewing Grantee Information Address Office of Substance Abuse 41 Anthony Avenue 1 Click Administration from the Menu City Augusta 2 Click Grantee Information from the Administration Landing Page State q 3 The details of the grantee will display Ae Codo 43330 E mail Address Information not found Project Officer Project Officer Name Andrea Harris Phone Number Information not found E mail Address Andrea Harris samhsa hhs gov Sample screenshot di
140. ty reliability studies for this instrument a If Yes is selected enter Bibliographic information in the text box PFS Il MRT User Manual 86 amp Mode of Data Collection Survey v Survey Data Source Information from the most recent implementation of the survey amp Date of Data Collection mmiyyyy 7 characters remaining Y Sample Size Y Sampling Ratio Y What type of Sampling Strategy was Select One a used to select respondents Y Method of Administration Select One a gt e K Y Was the interview computer assisted Select One a Name of the Survey Instrument 200 characters remaining Screenshot of the Substitute Data Source Request Edit Form What was the survey response rate N o 200 characters remaining Were there validity and reliability tests Select One a of the survey items constituting the substitute measure Y Are there an validity reliabi E tt o for this instrument Select One v Screenshot of the Substitute Data Source Request Edit Form KIT Solutions 2013 b If Other is selected i Specify what the mode is using the Other Mode Specify text box 9 Mode of Data Collection e li Use the dropdown menu to select What type of Sampling Other Mode Specify RS Strategy was used to select respondents a T a If Probability sample is selected provide information paid ii ES about the s
141. ur Advisory Council and State Epidemiological Outcomes Workgroup MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Capacity Membership Membership Adding a Membership Use this section to add any organization and or individual members to your Advisory Council and State f Epidemiological Outcome Workgroup To edit previously added members first select the member type from the 1 Click Capacity from the Menu Member Type menu Use the table heading links to sort Members Select a Member Name to access that Member s 2 Click Membership from the Capacity Landing Page Hen 3 Clickthe Add Membership button Member Type All J Ruth Yeoman President Freeport Chamber of Commerce 12 28 2012 Sample screenshot displaying the Advisory Council and SEW Membership Listing Page PFS II MRT User Manual 30 KIT Solutions 2013 ST 11 Enter the date the member joined in the Date Joined text box as mm dd yyyy or use the Calendar feature to select the date See the Calendar Feature section for additional details Select the type of membership from the Type dropdown menu a If Other is selected enter the type in the Specify Other Type textbox Enter the name of the member in the Name text box Enter the member s title in the Title text box Enter the member s organization name in the Organization text box Select the sector of society the m
142. ut the contact information for the person submitting your progress report O have read and understand the submission instructions and process Submit gt gt Submit button Close Panel gt gt Screenshot displaying the Progress Report Submission Panel Archived Progress Reports The system will contain a historical record of date sub omments and date accepted You will be able to retrieve archived PDF copies of all previous progress reports Report Status Date Submitted Date Accepted 8 The progress report Status will change to Submitted The Date Submitted column will populate with the date the report was sent to the Project Officer and a epee Submitted 4 20 2011 new link to the next progress report will appear 2011 20d Quads AA Active Reporting Period Status Sample screenshot displaying a submitted report on the Progress Report Listing Page Tips e The report is submitted its status changes to Submitted and the submission date is displayed on the Listing Page in the Date Submitted column Once the Project Officer accepts the report the status changes to Accepted and that date is displayed in the Date Accepted column If the Project Officer decides the report requires revision the report s status changes to Requires Revision and the Grantee will need to revise and resubmit the report Once the Progress Report for the reporting period is submitted the next reporting period displays in the Reporting
143. vention strategies may be needed and can be used to help plan for sustaining the prevention effort as well as future endeavors Upload an Evaluation Plan SEE EEL EE ee Evaluation Plan Upload your evaluation plan This is optional View the Grantee Targeted Priorities and Targeted Communities View the Subrecipient Targeted Priorities and Targeted Communities Use T secon oe youre pro and rte minuntos Add edit and delete Approved Statewide Targets Use bis secion io vew your subvedpen targeted prior and targeted communities Add edit and delete Community Level NOMs and Targeted Outcome Data Use is section to enter Your approved statewide target Upload an Evaluation Report A ee OU Na Ta AA Update Milestones and Timeline Progress Gvaluation Repor sport This is optional Upload a Site Visit Report Milestone Timeline Progress milestones and timeline Add edit and delete Accomplishments and Barriers related to Evaluation Site Visit Report pload reports on Grantee site visits to Grantee Funded Subrecipients and Sub State Funded Subrecipients oo A A A eS Accomplishments and Barriers Track Accomplishments and Barriers related to Evaluation Screenshot displaying the Evaluation Landing Page PFS II MRT User Manual 77 KIT Solutions 2013 Evaluation Plan The Evaluation Plan module allows the user to upload and provide a brief description of their evaluation plan This is optional Uploading the Evaluation Plan 1 Cl
144. wing the Subrecipient Targeted Priority and Targeted COMMUNITICS cccecsscsssesssssssssssrssssscsssesecsessesecsesacseseesacseseesacseseesanseseesausaseesaesacsesassassesersassesausassasensansasensanes 80 PFS llselected National QuicoMmes Measure Siada a a ii is 81 Adding a PES kSelected National Outcome Meas Ure srorannitineror asa 81 Editing a PFo llSselected National OUICOMEMGASUNS e A te tt Aaa ali haedt 83 Deleting a PFS II Selected National Outcome Measure scsccesscsssesssssssssssssssesscsssseseessseesecansensecsssenseesssensessssanseesesanseesecsssseseuseseeseesesanseesecsssenseesssesseeassansesaesansesaneasees 83 SU IME EI Subs Me Dala S o E E EEAS EATE E E E A EE E EE E A auc TT E EAIA A EE E AAEE TAE EE A A 84 Community Level NOMS and Targeted Outcome Dala o on Lo 89 Adding S Communty Level NOMS costa T T a a a a a a a aces 89 Editino ANS oo A A 91 Deleting a Community Level NOMS e ean 92 Copying a Community Level NOMS aaa 92 Adding a Folow Up Community Lever NOM Sora aida 94 PFS II MRT User Manual 4 KIT Solutions 2013 or eo CN O A o o T 95 Delisting a Follow Up Gomimunity evel NOMS o o ad 95 EVA la Ion A DO sra ts o ee oe nee ee er ete 96 Adding an Evaluation eo casruseteonnns geasieataatilausachtanathaseed a aN 96 Eating AN Evaluation REDON arranca 97 Deleting an Evaluation Report wisecsniseayexscusenas tees wetanwts aus tutaan ed icencacsddeiveesdilegs iw lagu te avin Sean ot aens ash da nusiacwte

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