Community Cinema Event Listings System User Manual
Contents
1. e Save and Add Another Saves your event record and opens a new blank event record to add a new event e Cancel Deletes any information you entered in the current event record and returns you to the screen to manage your events Double Check Your Events on the Website As noted above as soon as you hit Save your event will be live on the PBS org website Please double check that your event is listed and all information is accurate by visiting http www pbs org independentlens getinvolved cinema Editing an Event 1 If you are on the screen when you first login click the Change button with the pencil icon to take you to a list of all the events you have created If you are on the screen where you manage your existing events go to the ID column and click on the blue hyperlinked number for the specific event you want to edit Make your edits to the events Click the Save button at the bottom Your edits will immediately appear on the pbs org website so please be sure to double check that all information is correct before clicking on Save You should double check that your edits went through okay by either a looking at the event on the PBS org website at http www pbs org independentlens getinvolved cinema or b going back into the event record Deleting an Event There are two ways to delete an event 1 2 Log into the event record as though you are going to edit it2. C COMMUNITY CINEMA Community Cinema Event Listings System User Manual Logging In To access your events listing account visit http pbs org independentlens cinema_events admin For security purposes if you are using a public computer to access the system do not bookmark this page and please clear your browser history once you are done Enter in your username we provided you and your password If you forgot either your username or password click on the Forgotten your password or username link at the bottom of the login page Enter the email address you provided us to be linked with your account and click Reset my password You will receive an email with instructions to follow to reset your password You can also change your password once you are logged into your account by clicking on the Change password link in the upper right hand corner of the screen If you have any difficulty logging into your account please contact your assigned ITVS representative for assistance For security purposes please always log out of your account once you are done Once you are logged in there is a link in the upper right hand corner of the screen labeled Log out Adding a New Event 1 On the screen when you first login click on the Add button the green icon If you are on the screen where you manage your existing events click on the Add event button with a grey icon in t
3. the full URL from your browser starting with http Facebook optional This is an optional field You can include a link to the Facebook event or your organization s Facebook profile Copy and paste the full URL from your browser starting with http Twitter optional This is an optional field You can include a link to your organization s Twitter profile Copy and paste the full URL from your browser starting with http User You do not need to enter in anything in this field When you are first entering in your event this field is left blank but after you save it the field will automatically be linked with your user account Saving Important Event records that are saved will automatically appear on the PBS org website there is no approval process Only save events that you want to immediately be seen to the public Before saving your event please double check that all of your information is correct Your event record will only save if all required fields contain data A red indicator will highlight any fields that Page 3 of 5 20 C COMMUNITY are missing required data Required fields are in bold and optional fields are in light gray The different buttons at the bottom for saving include e Save Saves your event record and returns you to the screen to manage your events e Save and Continue Editing Saves your event record and keeps you in the existing event record for further modification if desired
4. the hour of your event you can make adjustments to the minutes For example if your event is at 5 30pm select 17 00 from the clock icon and then change the time to reflect 17 30 Page 2 of 5 10 11 12 13 14 15 16 17 18 19 C CINEMA Venue name required Enter in the name of your venue e g Roxie Theater Venue address required Enter in only your venue s street name and number Do not include city state or zip here State required Select the state your venue is in from the drop down list For a shortcut when you first click on the drop down list you can type in the first two letter of your state and you will automatically go to that part of the list City required Select the city your venue is in from the drop down list For a shortcut when you first click on the drop down list you can type in the first two letter of your city and you will automatically go to that part of the list If your city is not available in the drop down list please contact meredith _anderson mcdonald itvs org Zip required Enter in your venue s zip code Event contact email optional This is an optional field Enter in the email address of the contact for the event that users can get in touch with if they have any questions Event url optional This is an optional field You can include a link to the webpage for the event an RSVP page an Eventbrite link etc Copy and paste
5. At the very bottom left hand corner click on the red Delete button with an X icon next to it On the screen to manage your existing event records click on the checkbox on the far left of the screen on the row of the event you want to delete Go to the drop down list labeled Action and select Delete selected event and click Go Page 4 of 5 C COMMUNITY With both methods you will first be asked to confirm before your event is deleted If you want to delete the event click Yes lm sure If you do not want to delete the event click Cancel Event List Filtering On the screen where all of your events are listed and you can click on the ID number to edit an event you can also filter your events to more easily locate the one that you may want to adjust or delete You can do so by using the list of filters on the right hand side of the screen filtering by Film Name by clicking the name of the film that you want to see the event for If you enter in events for multiple organizations you can also filter events by Your Organization by clicking on the name of the organization you want to see events for Please note that you can only see and edit events you created Page 5 of 5
6. RL including the http portion of address We recommend that you open the website you want to link to in a separate window and copy and paste the entire URL directly from the browser o Target If you want the hyperlink to open in a new window Please be sure to either leave set to Not Set or select Open Link in a New Window o Title If you want text to appear when you move your cursor over the hyperlink This field is optional and you can leave it blank To remove a hyperlink from a word highlight the hyperlink text and click on the broken paper chain icon in the menu bar directly above the text box 6 Partner Organizations optional This is an optional field so if you do not yet have your partner organizations confirmed you do not need to include them in order to upload your event Do not include your organization in this field Enter partner organizations in desired order and separate using commas Do not include any organization descriptions in this field Text can be hyperlinked to organization websites please see the instructions above on how to include a hyperlink 7 Date required Set your date by clicking on the calendar icon You can scroll through the months by clicking the arrow buttons and select the date of your event 8 Time required Set the time of your event using your local time Click on the clock icon and select the hour of your event All time is entered using military time After you select
7. he upper right hand corner 2 Your Organization required Select your organization from the drop down list If your organization is not available in the drop down list please contact meredith_anderson mcdonald itvs org 3 Film required Select the film that you are creating the event for 4 Episode optional This is an optional field Only select an episode from the drop down if your film has episodes For the 2014 15 season only select episodes for MAKERS Sept and Oct and A Path Appears Jan For all other films do not select an episode Page 1 of 5 C CINEMA 5 Speakers optional This is an optional field so if you do not yet have your event speaker information confirmed you do not need to include them in order to upload your event Enter speaker names in desired order and separate using commas Speakers organizations and or titles are optional but if you include this information it must be added in parenthesis E g Daniel Moretti ITVS Monica Anderson Spectrum Queer Media and Jim Clark Boys amp Girls Clubs Do not include any bios directly in this field You can instead hyperlink to speakers bios organization websites etc To hyperlink text e Highlight the text you want linked e Click the paper chain icon in the menu bar directly above the text box e A popup window will appear to enter in the following information o Link URL The website address you want to link to You must include the entire U
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