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USER`S GUIDE

1. A CAUTION If ink gets in your eyes wash them out with water at once and call a doctor if you are concerned 152 IMPORTANT DO NOT take out ink cartridges if you do not need to replace them If you do so it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge e DO NOT touch the cartridge insertion slots If you do so the ink may stain your skin e If ink gets on your skin or clothing immediately wash it off with soap or detergent e If you mix the colors by installing an ink cartridge in the wrong position clean the print head several times after correcting the cartridge installation Once you open an ink cartridge install it in the machine and use it up within six months of installation Use unopened ink cartridges by the expiration date written on the cartridge package e DO NOT dismantle or tamper with the ink cartridge this can cause the ink to leak out of the cartridge Cleaning the outside of the machine IMPORTANT e Use neutral detergents Cleaning with volatile liquids such as thinner or benzine will damage the outside surface of the machine e DO NOT use cleaning materials that contain ammonia DO NOT use isopropyl alcohol to remove dirt from the control panel It may crack the panel Troubleshooting and Routine Maintenance Clean the outside of the machine as follows Pull the paper tray 1 completely ou
2. The factory settings are shown in Bold with an asterisk 170 Fax sca Menu and Features Level1 Level2 Level3 Options Descriptions Page Fax Resolution Standard Sets the resolution for 36 tgoing f Pine outgoing faxes S Fine Photo Contrast Auto Changes the lightness or 36 l darkness of faxes you send Light Dark Speed Dial Search Alphabetical You can dial by pressing only 64 Order a few keys and Start Numerical Order Set Speed Dial You can store Speed Dial 64 numbers so you can dial by pressing only a few keys and Start Setup Groups Sets up a Group number for 69 Broadcasting Outgoing Call Send a fax You can choose a number 65 Add to Speed from the Outgoing Call Dial history and then make a a telephone call to it send a Delete fax to it add it to Speed Dial or delete it Caller ID hist Send a fax You can choose a number 66 from the Caller ID history and A meN speed then send a fax to it add it to Speed Dial or delete it Delete Broadcasting Add Number You can send the same fax 34 Speed Dial message to more than one fax number Complete Delayed Fax On 00 00 Sets the time of day in 37 ofet 24 hour format that the delayed faxes will be sent Batch TX On Combines delayed faxes to 38 x the same fax number at the off 3 same time of
3. 00 OS Press Stop Exit Setting the Wallpaper You can change the wallpaper Press Menu Press A or to choose General Setup Press OK o Press A or Y to choose LCD Settings Press OK 4 Press A or to choose Wallpaper Press OK Press A or to choose your wallpaper from the four available designs Press OK QO Press Stop Exit TX Lock TX Lock lets you prevent unauthorized access to the machine You will not be able to continue to schedule Delayed Faxes or Polling jobs However any pre scheduled Delayed Faxes will be sent even if you turn on TX Lock so they will not be lost While TX Lock is On the following operations are available E Receiving faxes E Fax Forwarding If Fax Forwarding was already On E Paging If Paging was already On E Remote retrieval If Fax Storage was already On E PC Fax Receive If PC Fax Receive was already On While TX Lock is On the following operations are NOT available E Sending faxes E Copying E PC printing E Scanning E PhotoCapture E Operation from Control panel ah Note If you forget the TX Lock password please call Brother Customer Service See Brother numbers on page i Security features Setting and changing the TX Lock password EA Note If you have already set the password you will not need to set it again Setting up the password 6 OO 8 OS Press Menu Press Aor Y to choose F
4. You can save your print 105 settings Factory Reset You can restore all the 105 settings to factory settings Z The factory settings are shown in Bold with an asterisk 180 Speed Dial Menu and Features Level1 Level2 Level3 Options Descriptions Page Search Alphabetical You can set up dial by 64 Order pressing only a few keys and Start Numerical Order Set Speed Dial You can set up Speed Dial 66 numbers so you can dial by pressing only a few keys and Start Setup Groups You can set up a Group 69 number Broadcasting The factory settings are shown in Bold with an asterisk a ink D Level1 Level2 Level3 Options Descriptions Page Test Print Print Quality Lets you check the print 156 Aliq nment quality or alignment Cleaning Black Lets you clean the print 155 head Color All Ink Volume Lets you check the 157 available ink volume G The factory settings are shown in Bold with an asterisk 181 Entering Text When you are setting certain menu selections such as the Station ID you may need to enter text into the machine Most dial pad keys have three or four letters printed on keys The keys for 0 and do not have printed letters because they are used for special characters Press the appropriate dial pa
5. 145 Error animation Error animations display step by step instructions when paper gets jammed You can read the steps at your own pace by pressing to see the next step and lt 4 to go backward If you do not press a key after 1 minute the animation starts running automatically again Note You can press lt 4 gt or OK to pause the auto animation and go back to step by step mode Transferring your faxes or Fax Journal report If the LCD shows E Unable to Clean XX E Unable to Init XX E Unable to Print XX E Unable to Scan XX We recommend transferring your faxes to another fax machine or to your PC See Transferring faxes to another fax machine on page 146 or Transferring faxes to your PC on page 146 You can also transfer the Fax Journal report to see if there are any faxes you need to transfer See Transferring the Fax Journal report to another fax machine on page 147 146 Transferring faxes to another fax machine If you have not set up your Station ID you cannot enter fax transfer mode See Set your Station ID in the Quick Setup Guide amp Press Stop Exit to interrupt the error temporarily Press Menu Press A or to choose Service Press OK Press A or Y to choose Data Transfer Press OK Press Aor Y to choose Fax Transfer Press OK 6 OO Do one of the following E If the LCD shows No Data there are no faxes left in the machine s
6. Choose the paper type 102 Inkjet Paper Brother BP71 Other Glossy Paper Size 4 x 6 When A4 or Choose the paper and print 102 Letter is chosen size 5 Tae T w 3 Wy 4 Ww Letter an S25 5 4 Wy 6 Ww 5 Wy fi LLS 6 x 8 LLS Max Size Brightness Light Adjusts the brightness 103 Does not appear ja TRE when n n Enhance Photos o J is chosen 1 3 ra oaa Dark Contrast iba Adjusts the contrast 103 Does not appear 1 A when 9 4 Enhance Photos A e is chosen 2 A The factory settings are shown in Bold with an asterisk 2 179 Option Option2 Option3 Option4 Descriptions Page True2Life On White Balance 1 Adjusts the hue of the white 103 Does not appear O 1 Pence when 0 Li Li Li Enhance Photos HA is chosen 2 a Sharpness gh Enhances the detail of the i a image o oa 1 LA Li Li I 2 aaa Color Density 1 1 Adjusts the total amount of TE color in the image o oa a a i 2 Li Li Li I Cropping On Crops the image around the 104 margin to fit the paper size Off i or print size Turn this feature off if you want to print whole images or prevent unwanted cropping Borderless On Expands the printable area 104 Off to fit the edges of the paper Print Date On Prints the date on your 104 Does not appear of f photo when DPOF Print is chosen Set New Default
7. Do one of the following E f you want to customize another color enhancement press A or Y to choose another option E f you want to change other settings press A or Y to choose Exit and then press OK QO If you do not want to change additional settings press Color Start to print Note White Balance This setting adjusts the hue of the white areas of an image Lighting camera settings and other influences will affect the appearance of white The white areas of a picture may be slightly pink yellow or some other color By using this setting you can correct that effect and bring the white areas back to pure white e Sharpness This setting enhances the detail of an image similar to adjusting the fine focus on a camera If the image is not in true focus and you cannot see the fine details of the picture then adjust the sharpness e Color Density This setting adjusts the total amount of color in the image You can increase or decrease the amount of color in an image to improve a washed out or weak picture 103 Chapter 12 Cropping If your photo is too long or wide to fit the available space on your chosen layout part of the image will automatically be cropped The factory setting is On If you want to print the whole image turn this setting to Off If you are also using the Borderless setting turn Borderless to off See Borderless printing on page 104 Press A or Y to choose Crop
8. 46 LTR74 x6 Fit to Page Custom 25 400 If you do not want to change additional settings press Black Start or Color Start Note Page Layout is not available with Enlarge Reduce Page Layout Book Copy Sort and Watermark Copy are not available with Fit to Page e Fit to Page does not work properly when the document on the scanner glass is skewed more than 3 degrees Using the document guidelines on the left and top place your document in the upper left hand corner with the document face down on the scanner glass e Fit to Page isnot available for a Legal size document 80 Making N in 1 copies ora poster Page Layout The N in 1 copy feature can help you save paper by letting you copy two or four pages onto one printed page You can also produce a poster When you use the poster feature your machine divides your document into sections then enlarges the sections so you can assemble them into a poster If you want to print a poster use the scanner glass IMPORTANT e Make sure the paper size is set to Letter or A4 e You cannot use the Enlarge Reduce setting with the N in 1 and Poster features If you are producing multiple color copies N in 1 copy is not available P means Portrait and L means Landscape You can only make one poster copy ata time v Note Watermark Copy Book Copy Sort Ink Save Mode and Enlarge Reduce are not available w
9. Press Fax Load your document Press Aor Y to choose Delayed Fax Press lt 4 or gt to choose On Press OK Enter the time you want the fax to be sent in 24 hour format For example enter 19 45 for 7 45 PM Press OK Note The number of pages you can scan into the memory depends on the amount of data that is printed on each page 37 Chapter 5 Delayed Batch Transmission Black amp White only Before sending the delayed faxes your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time Press Fax Press A or to choose Batch TX Press lt or gt to choose On Press OK Press Stop Exit Checking and canceling waiting jobs You can check which jobs are still waiting in the memory to be sent and cancel a job If there are no jobs the LCD shows No Jobs Waiting Press Menu Press A or Y to choose Fax Press OK amp Press A or to choose Remaining Jobs Press OK Any waiting jobs appear on the LCD Press A or Y to scroll through the jobs and choose the job you want to cancel Press OK O Do one of the following E To cancel press 1 to choose Yes If you want to cancel another job go to step E To exit without canceling press 2 to choose No
10. Press lt 4 or gt to choose Low Med High or Off Press OK Press Stop Exit 00 8S Speaker Volume You can choose a range of speaker volume levels from High to Off Press Menu Press A or Y to choose General Setup Press OK Press A or to choose Volume Press OK Press A or Y to choose Speaker Press lt 4 or gt to choose Low Med High or Off Press OK 00 OO Press Stop Exit You can also adjust the speaker volume by pressing Hook Press Hook Press K 4 or gt a This setting will stay until you change it again Press Hook General setup Automatic Daylight Saving Time You can set the machine to change automatically for daylight saving time It will reset itself forward one hour in the Spring and backward one hour in the Fall Make sure you have set the correct date and time in the Date amp Time setting The factory setting is Off so you will have to turn on Automatic Daylight Saving Time as follows Press Menu Press A or to choose General Setup Press OK Press A or to choose Auto Daylight 4 Press lt or gt to choose On or Off Press OK Press Stop Exit Sleep Mode You can choose how long the machine must be idle from 1 to 60 minutes before it goes into sleep mode The timer will restart if any operation is carried out on the machine Press Menu Press A or Y
11. 4 0 in 101 6 mm Length 5 0 in 127 mm 6 0 in 152 4 mm E Maximum paper tray capacity Up to 20 sheets Paper Output Up to 50 sheets of 20 Ib 80 g m plain paper face up print delivery to the output paper tray For glossy photo paper or transparencies we recommend removing printed pages from the output paper tray immediately after they exit the machine to avoid smudging Use only transparencies recommended for inkjet printing See Paper type and size for each operation on page 19 184 Fax Compatibility Coding System Modem Speed Document Size Scanning Width Printing Width Gray Scale Polling Types Contrast Control Resolution Speed Dial Groups Broadcasting i Automatic Redial Ring Delay Communication Source Memory Transmission Out of Paper Reception Specifications ITU T Super Group 3 MH MR MMR JPEG Automatic Fallback 33 600 bps ADF Width 5 8 in to 8 5 in 148 mm to 215 9 mm ADF Length 5 8 in to 14 in 148 mm to 355 6 mm Scanner Glass Width Max 8 5 in 215 9 mm Scanner Glass Length Max 11 7 in 297 mm 8 2 in 208 mm Letter 8 2 in 208 mm Levels 64 B amp W 256 Color Standard Sequential Black only Automatic Light Dark manual setting E Horizontal 203 dot in 8 dot mm E Vertical Standard 98 line in 3 85 line mm Black 196 line in 7 7 line mm Color Fine 196 line in 7 7 line mm Black Color Photo 196 line in 7 7 line mm Black Su
12. D Dial your fax number from a touch tone telephone or another fax machine When your machine answers enter your remote access code 3 digits followed by x at once The machine signals if it has received messages E 1 long beep Fax messages E No beeps No messages 4 When the machine gives two short beeps enter a command The machine will hang up if you wait longer than 30 seconds to enter a command The machine will beep three times if you enter an invalid command O Press 9 0 to stop Remote Access when you have finished Hang up GY Note If your machine is set to Manual mode and you want to use the remote retrieval features wait for about 100 seconds after it starts ringing and then enter the remote access code within 30 seconds Remote Fax commands Receiving a Fax Follow the commands below to access features when you are away from the machine When you call the machine and enter your remote access code 3 digits followed by x the system will give two short beeps and you must enter a remote command Remote commands Operation details 95 Change the Fax Forwarding Paging or Fax Storage settings 1 OFF You can choose Off after you have retrieved or erased all your messages 2 Fax Forwarding One long beep means the change is accepted If you hear three short beeps you cannot change because something 3 Paging has
13. Enhance Skin Tone Enhance Skin Tone is best used for adjusting portrait photographs It detects human skin color in your photos and adjusts the image aD Make sure you have put the memory card or USB Flash memory drive in the proper slot Press Photo Capture Press A or to choose Enhance Photos Press OK amp Press lt or gt to choose your photo Press OK 4 Press A or Y to choose Enhance Skin Tone Press OK Note You can also adjust the effect level manually by pressing A or Y 5 Press OK and A or Y to increase or decrease the number of copies Do one of the following E Press OK and change the print settings See page 101 E f you do not want to change any settings press Color Start to print 96 Enhance Scenery Enhance Scenery is best used for adjusting landscape photographs It highlights green and blue areas in your photo so that the landscape looks more sharp and vivid Make sure you have put the memory card or USB Flash memory drive in the proper slot Press Photo Capture Press A or to choose Enhance Photos Press OK Press lt or gt to choose your photo Press OK Press A or to choose Enhance Scenery Press OK Note You can also adjust the effect level manually by pressing A or Y Press OK and A or Y to increase or decrease the number of copies Do one of the following E Press OK and change the print s
14. Press Photo Capture Press A or Y to choose Enhance Photos Press OK Press lt 4 or gt to choose your photo Press OK Press OK Press OK and A or Y to increase or decrease the number of copies GC Press A or Y to choose Monochrome Do one of the following E Press OK and change the print settings See page 101 E f you do not want to change any settings press Color Start to print 97 Chapter 12 Sepia You can convert the color of your photo to sepia D Make sure you have put the memory card or USB Flash memory drive in the proper slot Press Photo Capture Press A or to choose Enhance Photos Press OK Press lt 4 or gt to choose your photo Press OK Press OK Enter the number of copies you want using the dial pad 2 Press A or to choose Sepia Do one of the following E Press OK and change the print settings See page 101 E f you do not want to change any settings press Color Start to print 98 Search by Date You can find your photos based on date D Make sure you have put the memory card or USB Flash memory drive in the proper slot Press Photo Capture Press A or to choose Search by Date Press OK Press A or Y to choose the date that you want to search from Press OK CD Press lt or gt to choose your photo Note You can view photos with other dates by pressing lt 4 or gt continuously
15. This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA On the backside of this equipment is a label that contains among other information a product identifier in the format US AAAEQ TXXXxX If requested this number must be provided to the telephone company You may safely connect this equipment to the telephone line by means of a standard modular jack USOC RJ11C A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant See installation instructions for details The REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact the local telephone company For products approved after July 23 2001 the REN for this product is part of the product identifier that has the format US AAAEQ TXXXxX The digits represented by are the REN without a decimal point e g 06 is a REN of 0 6 For earlier products the REN
16. 5 1 and Start g Note We recommend beginning your OGM with an initial 5 second silence because the machine cannot hear fax tones over a resonant or loud voice You may try omitting this pause but if your machine has trouble receiving then you must re record the OGM to include it 59 Chapter 7 Special line considerations Roll over telephone lines A roll over telephone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy The calls are usually passed down or rolled over to the next available telephone line ina preset order Your machine can work in a roll over system as long as it is the last number in the sequence so the call cannot roll away Do not put the machine on any of the other numbers when the other lines are busy and a second fax call is received the fax call will be sent to a line that does not have a fax machine Your machine will work best on a dedicated line Two line telephone system A two line telephone system is nothing more than two separate telephone numbers on the same wall outlet The two telephone numbers can be on separate jacks RJ11 or mixed into one jack RJ14 Your machine must be plugged into an RJ11 jack RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires black red green yellow To test the type of jack plug in a two line telephone and see if it can access both lines I
17. Chapter 6 Changing Memory Receive Operations If received faxes remain in your machine s memory when you change the Memory Receive Operations the LCD will ask you one of the following questions E Erase All Fax Yes gt Press 1 No gt Press 2 E Print All Fax Yes gt Press 1 No gt Press 2 e If you press 1 faxes in the memory will be erased or printed before the setting changes If a backup copy has already been printed it will not be printed again e If you press 2 faxes in the memory will not be erased or printed and the setting will be unchanged If received faxes are left in the machine s memory when you change to PC Fax Receive from another option Fax Forward Paging or Fax Storage press A or Y to choose the PC The LCD will ask you the following question E Send Fax to PC Yes gt Press 1 No Press 2 e If you press 1 faxes in the memory will be sent to your PC before the setting changes You will be asked if you want to turn on Backup Print For detail see PC Fax Receive Windows only on page 46 If you press 2 faxes in the memory will not be erased or transferred to your PC and the setting will be unchanged 48 Additional receiving operations Printing a reduced incoming fax If you choose On the machine automatically reduces each page of an incoming fax to fit on one page of Letter Legal or A4 size paper The machine calculates the reduction ratio by using the
18. On Receives fax messages 44 Off without pressing Start Remote Codes On Allows you to answer all 63 51 51 calls at an extension or external telephone and Off use codes to turn the machine on or off You can personalize these codes Auto Reduction On Reduces the size of 48 ate incoming faxes The factory settings are shown in Bold with an asterisk 2 164 Menu and Features Level1 Level2 Level3 Options Descriptions Page Fax Setup Receive Memory Receive Off You can set the machine 44 Continued Continued Fax Forward to eithier forward fax messages call your Paging pager store incoming faxes in the memory so Fax Storage you can retrieve them PC Fax Receive while you are away from your machine or send faxes to your PC If you choose Fax Forward or PC Fax Receive you can turn on the safety feature Backup Print Report Setting Transmission On Initial setup for 72 ee een Transmission Verification R Report and Fax Journal off Report Off Image Journal Period Off 72 Every 50 Faxes Every 6 Hours Every 12 Hours Every 24 Hours Every 2 Days Every 7 Days Print Fax Prints incoming faxes 49 stored in the memory Remote Access Set your own code for 50 Remote Retrieval Remaining Jobs Check which jobs are in 38 the memory and lets you cancel chosen jobs Miscellaneous TX Lock Prohibi
19. The machine has a mechanical problem OR A foreign object such as a paperclip or ripped paper is in the machine Open the scanner cover and remove any foreign objects and paper scraps from inside the machine If the error message continues see Transferring your faxes or Fax Journal report on page 146 before disconnecting the machine so you will not lose any important messages Then disconnect the machine from the power for several minutes and reconnect it in this table Unable to Clean 46 The ink absorber box or flushing The ink absorber box or flushing box will aaa to ae g box is full These components are need to be replaced Contact Brother os i periodic maintenance items that Customer Service or a Brother Authorized Unable to Print 46 may require replacement aftera Service Center to have your machine period of time to ensure optimum performance from your Brother machine The need to replace these items and the time period before replacement is dependent on the number of purges and flushes required to clean the ink system These boxes acquire amounts of ink during the different purging and flushing operations The number of times a machine purges and flushes for cleaning varies depending on different situations For example frequently powering the machine on and off will cause numerous cleaning cycles since the machine automatically cleans upon power up The use of generic ink
20. USER S GUIDE MFC 495CW If you need to call Customer Service Please complete the following information for future reference Model Number MFC 495CW Serial Number 1 Date of Purchase Place of Purchase 1 The serial number is on the back of the unit Retain this User s Guide with your sales receipt as a permanent record of your purchase in the event of theft fire or warranty service Register your product on line at http www brother com registration By registering your product with Brother you will be recorded as the original owner of the product Your registration with Brother E may serve as confirmation of the purchase date of your product should you lose your receipt E may support an insurance claim by you in the event of product loss covered by insurance and E will help us notify you of enhancements to your product and special offers The most convenient and efficient way to register your new product is on line at http Awww brother com registration 2009 Brother Industries Ltd Brother numbers IMPORTANT For technical help you must call the country where you bought the machine Calls must be made from within that country ES Register your product By registering your product with Brother International Corporation you will be recorded as the original owner of the product Your registration with Brother E may serve as confirmation of the purchase date of y
21. Wide 3 3 in 83 8 mm Color LCD AC 100 to 120 V 50 60 Hz Off Average 0 5 W Sleep Mode Average 3 5 W Standby Average 6 W Operating Average 28 W 15 4 in 390 mm 16 1 in 410 mm 17 9 Ib 8 1 kg Operating 50 dB or less Operating 50 to 95 F 10 to 35 C Best Print Quality 68 to 91 F 20 to 33 C Operating 20 to 80 without condensation Best Print Quality 20 to 80 without condensation For best results we recommend Up to 15 pages Temperature 68 to 86 F 20 to 30 C Humidity 50 to 70 Paper 20 Ib 80 g m A4 or Letter size This depends on printing conditions 183 Print media Paper Input Paper Tray E Paper Type Plain Paper Inkjet Paper coated paper Glossy Photo Paper E Transparency 1 2 and Envelopes E Paper size Letter Legal Executive A4 A5 A6 JIS B5 Envelopes commercial No 10 DL C5 Monarch JE4 Photo 2L 5 x 7 Index Card and Postcard 3 Width 3 7 8 in 98 mm 8 5 in 215 9 mm Length 5 8 in 148 mm 14 in 355 6 mm For more details see Paper weight thickness and capacity on page 20 E Maximum paper tray capacity Approx 100 sheets of 20 Ib 80 g m plain paper Photo Bypass Tray USA Photo Paper Tray Canada E Paper type Plain Paper Inkjet Paper coated paper and Glossy Paper E Paper size Photo 4 x 6 in and Photo L 3 5 x 5 in Width 3 5 in 89 mm
22. eeeeeeeeeeeeeeeeeees 49 out of paper reception 606 49 PNG eesti oct ticeiceapcendeniecadsaencaeitneees 45 printing from Memory nsss 49 reducing to fit on paper seses 48 retrieving from a remote site 51 52 Ring Delay setting eee 43 telephone line interference 139 sending ccerccsheccatcndsaresesecicesteatenceetades 32 75 at end of conversation 08 39 Broadcasting wsececcccicccnacteenecetnssteseecies 34 canceling from Memory ns 38 color fax ica calenestietan daninualennecctacadinets 33 ROMMASE caiusie caccecblndesenegeditanabiabeseas 36 delayed batch transmission 38 delayed fax aeescdecdeteks cicctiwentinendedeaecdes 37 enter Fax mode ccccccsseeeeeeeeeeeees 32 NOM ADF eiiie seision iniiai 32 from memory Dual Access 37 from scanner glass n 32 manual csscsicuien setulcnatentinannennacesemccntvedcneds 39 OVEISE6AS c2 esccscehcdesatebeededen ce dcxtielsecnnee 37 Real Time Transmission 008 37 Resolution occcccssessccccescssenescessteencsaccsnnss 36 return to factory setting 000 39 set new default cceeseeseeeeeees 38 telephone line interference 139 Fax Tel mode answering at extension telephones s ssseeeeeeeeeeeeees 62 63 Fax Receive Code ccccceeeees 62 63 Ring Delay eciecte ease dsincsnncemaceedoretdobieliesane 43 Telep
23. 38 Repeat steps and for each job you want to cancel When you are finished press Stop Exit Setting your changes as the new default You can save the fax settings for Fax Resolution Contrast Real Time TXand Glass ScanSize you use most often by setting them as default These settings will stay until you change them again D Press Fax Press A or Y to choose your new setting you want to change and then press lt or gt to choose the new option Press OK Repeat this step for each setting you want to change After changing the last setting press Aor Y to choose Set New Default Press OK G Press 1 to choose Yes O Press Stop Exit Restoring all settings to the factory settings You can restore all the settings you have changed to the factory settings These settings will stay until you change them again D Press Fax Press A or to choose Factory Reset Press OK Press 1 to choose Yes G Press Stop Exit Sending a fax manually Manual transmission lets you hear the dialing ringing and fax receiving tones while sending a fax a Note To send a multiple page fax use the ADF Press Fax Load your document To listen for a dial tone press Hook or pick up the handset of the external telephone a Dial the fax number When you hear the fax tone press Black Start or Color Start If you are using the scanner glass press 1 t
24. 6 x 8 Max Size If you do not want to change additional settings press Color Start to print PhotoCapture Center Printing photos from a memory card or USB Flash memory drive Adjusting Brightness Contrast and Color Brightness 1 Press A or Y to choose Brightness Press lt 4 to make a darker copy or press gt to make a lighter print Press OK If you do not want to change additional settings press Color Start to print Contrast You can choose the contrast setting More contrast will make an image look sharper and more vivid D Press A or Y to choose Contrast 2 Press gt to increase the contrast or press lt 4 to decrease the contrast Press OK E If you do not want to change additional settings press Color Start to print Color Enhancement True2Life You can turn on the color enhancement True2Life feature to print more vivid images Printing time will be slower D Press A or Y to choose True2Life Press OK Do one of the following E f you want to customize the White Balance Sharpness or Color Density press lt 4 or P gt to choose On and then go to step E f you do not want to customize press lt 4 or gt to choose Off Press OK and then go to step Press A or Y to choose White Balance Sharpness or Color Density Press lt or gt to adjust the degree of the setting Press OK
25. Copy Enter the number of copies you want Press A or to choose Watermark Copy Press OK Press lt 4 or gt to choose On Press A or to choose Current Setting Press OK Press A or Y to choose Scan Press OK and place the page that you want to use for watermark on the scanner glass Press Black Start or Color Start Take out the watermark document you scanned and load the document you want to copy Press lt 4 or gt to change the Transparency of the watermark Press OK OO O 86 If you do not want to change any additional settings press Black Start or Color Start Note You cannot enlarge or reduce the scanned watermark 86 Setting your changes as the new default You can save the copy settings for Quality Enlarge Reduce Brightness Contrast Ink Save Mode and Page Layout that you use most often by setting them as the default settings These settings will stay until you change them again aD Press Copy Press A or to choose your new setting Press OK Repeat this step for each setting you want to change After changing the last setting press Aor Y to choose Set New Default Press OK Press 1 to choose Yes O Press Stop Exit Restoring all settings to the factory settings You can restore all the settings you have changed back to the factory settings These settings will stay until you change them again Press Copy Press A o
26. Make sure the paper side guides touch the sides of the paper IMPORTANT Always make sure that the paper is not curled or wrinkled Loading paper and documents Close the output paper tray cover Loading envelopes and eM postcards N About envelopes E Use envelopes that weigh from 20 to 25 Ib 80 to 95 g m E Some envelopes need margin settings to be set in the application Make sure you do a test print first before printing many envelopes Slowly push the paper tray completely IMPORTANT into the machine DO NOT use any of the following types of envelopes as they will cause paper feed problems That are of a baggy construction That are embossed have raised writing on them e That have clasps or staples That are pre printed on the inside While holding the paper tray in place Glue Double flap pull out the paper support until it clicks and then unfold the paper A a Aa AA Occasionally you may experience paper feed problems caused by the thickness size and flap shape of the envelopes you are using IMPORTANT DO NOT use the paper support flap for Legal size paper 11 Chapter 2 Loading envelopes and postcards amp Before loading press the corners and sides of envelopes or postcards to make them as flat as possible IMPORTANT If envelopes or postcards are double feeding put one envelope or postcard in
27. Press OK 4 Press A or Y to choose Broadcasting Press OK O Do one of the following E Press A or Y to choose Add Number and enter the number using a dial pad Press OK E Press A or Y to choose Speed Dial and OK Press A or Y to choose Alphabetical Order or Numerical Order and OK Press Aor Y to select a number and OK QO After you have entered all the fax numbers by repeating steps press Aor Y to choose Complete Press OK D Press Black Start The machine polls each number or Group number in turn for a document Press Stop Exit while the machine is dialing to cancel the polling process To cancel all sequential polling receive jobs see Checking and canceling waiting jobs on page 38 75 Chapter 10 Polled transmit Black amp White only Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it The document will be stored and can be retrieved by any other fax machine until you delete it from the memory See Checking and canceling waiting jobs on page 38 Setup for polled transmit Press Gam Fax Load your document Press A or to choose Polled TX GD Press lt or gt to choose On or Off Press OK Press A or Y to choose any settings you want to change Press OK After each setting is accepted you can continue to change more settings Press Black Start If yo
28. Telephone Services and External devices Dialing and storing numbers Printing Reports Polling 32 40 53 64 72 75 Entering Fax mode When the machine is idle the time and date appear on the LCD When you want to send a fax or change fax send or receive settings press the Fax key to illuminate it in blue l Fax Fax 7 m m i xN The LCD shows Fax Resolution 14 Standard Contrast l Auto Speed Dial I Outgoing Call l Fax gt Press Start Press A or Y to scroll through the Fax key options Some functions are only available when sending black amp white faxes E Fax Resolution See page 36 Contrast See page 36 Speed Dial See page 64 Outgoing Call See page 65 Caller ID hist See page 66 Broadcasting See page 34 Delayed Fax See page 37 Batch TX See page 38 Real Time TX See page 37 Polled TX See page 76 Polling RX See page 75 Overseas Mode See page 37 Glass ScanSize See page 33 Set New Default See page 38 Factory Reset See page 39 o N Sending a Fax When the option you want is highlighted press OK Faxing from the ADF D Press Fax Place the document face down in the ADF See Using the ADF on page 21 Enter the fax number using the dial pad Speed Dial or Search For details see How to Dial on page 64 Press Black Start or Color Start GY Note To cancel press Stop Exit e If you sen
29. Unplug the machine from the AC power outlet Using both hands use the plastic tabs on both sides of the machine to lift the scanner cover until it locks securely into the open position Then unplug the interface cable from the machine if it is connected Lift the scanner cover 1 to release the lock Gently push the scanner cover support down 2 and close the scanner cover using both hands Wrap the machine in the bag Troubleshooting and Routine Maintenance Pack the machine and the printed materials in the original carton with the original packing material as shown below Do not pack the used ink cartridges in the carton E Note If you are returning your machine to Brother as part of the Exchange Service pack only the machine Keep all separate parts and printed materials to use with your Exchange machine D Close the carton and tape it shut 161 On screen programming Your machine is designed to be easy to operate with LCD on screen programming using the menu keys User friendly programming helps you take full advantage of all the menu selections your machine has to offer Since your programming is done on the LCD we have created step by step on screen instructions to help you program your machine All you need to do is follow the instructions as they guide you through the menu selections and programming options Menu table You can program your machine by using t
30. amp white in the resolution setting you cannot choose JPEG Do one of the following E To change the file name go to step E Press Black Start or Color Start to start scanning without changing additional settings The file name is set automatically however you can set a name of your choice using the dial pad Press A or Y to choose File Name Enter the new name See Entering Text on page 182 You can only change the first 6 digits Press OK PhotoCapture Center Printing photos from a memory card or USB Flash memory drive GY Note Press Clear Back to delete the current name D Press Black Start or Color Start Auto Crop You can scan multiple documents placed on the scanner glass An individual document can be previewed on the LCD before you save it When you choose Auto Crop the machine will scan each document and create separate files For example if you place three documents on the scanner glass the machine will scan and create three separate files If you want to create a three page file choose PDF or TIFF for File Type 2 1 0 4 in 10 mm or greater top left right 2 0 8 in 20 mm or greater bottom Note Auto Crop Is supported by technology m Sere REALLUSION from Reallusion Inc D Make sure you have put the memory card or USB Flash memory drive in the proper slot Load your document Press Scan Press A or to choose Scan to Medi
31. an error Extension telephone A telephone using the same line as your fax but plugged into a separate wall jack External telephone A telephone that is plugged into the EXT jack of your machine F T Ring Time The length of time that the Brother machine rings when the Receive Mode setting is Fax Tel to notify you to pick up a voice call that it answered Fax Forwarding Sends a fax received into the memory to another pre programmed fax number Fax Journal Lists information about the last 200 incoming and outgoing faxes TX means Transmit RX means Receive Fax Receive Code Press this code 5 1 when you answer a fax call on an extension or external telephone Fax Storage You can store received faxes in memory Fax tones The signals sent by sending and receiving fax machines while communicating information 198 Fax Tel You can receive faxes and telephone calls Do not use this mode if you are using a telephone answering device TAD Fine resolution Resolution is 203 x 196 dpi It is used for small print and graphs Gray Scale The shades of gray available for copying scanning and faxing photographs Group number A combination of Speed Dial numbers that are stored in a Speed Dial location for Broadcasting Help list A printout of the complete Menu table that you can use to program your machine when you do not have the User s Guide with you Innobella Innobella is a range of genuine
32. and Accessory Items is covered by this warranty and if you first reported the problem to Brother or an Authorized Service Center within the applicable warranty period Brother or its Authorized Service Center will repair or replace the Machine and or accompanying Consumable and Accessory Items at no charge to you for parts or labor The decision as to whether to repair or replace the Machine and or accompanying Consumable and Accessory Items is made by Brother in its sole Brother One Year Limited Warranty and Replacement Service USA Only discretion Brother reserves the right to supply a refurbished or remanufactured replacement Machine and or accompanying Consumable and Accessory Items and use refurbished parts provided such replacement products conform to the manufacturer s specifications for new product parts The repaired or replacement Machine and or accompanying Consumable and Accessory Items will be returned to you freight prepaid or made available for you to pick up at a conveniently located Authorized Service Center If the Machine and or accompanying Consumable and Accessory Items are not covered by this warranty either stage you will be charged for shipping the Machine and or accompanying Consumable and Accessory Items back to you and charged for any service and or replacement parts products at Brother s then current published rates The foregoing are your sole i e only and exclu
33. arising from the use of or inability to use the product even if advised by the end user purchaser of the possibility of such damages Since some Provinces do not allow the above limitation of liability such limitation may not apply to you This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Province to Province Warranty Service is available at Brother Authorized Service Centres throughout Canada brother For Technical Assistance or for the name and location of your nearest Authorized Service Centre call 1 877 BROTHER Internet support support brother ca or browse Brother s Web Site www brother ca vi Table of Contents Section General 1 General Information 2 Using the documentation acco dasecde ns creepeeneceete ye ael ewetiealeeeastpceute dian oeeartetueereeuiepne 2 Symbols and conventions used in the documentation cccceceeeesseeeeeeeees 2 Accessing the Software User s Guide and Network User s Guide 00008 2 Viewing Documentation sisi sossced cts icnen tieere eceedecssepinpeannentzcesoes Messesdinbimeientnce ue 2 Accessing Brother Support Windows e e AE E 5 Control panel OvVerviSW ssc orreiddi popotne eraren ioia ak eaae Erea iiaei Epo enan 6 LOD Scree Neen a te ed aces ees ea deusdaaes sessed 8 Basic Operation S wescccccctseetecabeecbecictcncuce nee ean E aE EIEEE dia eai EE eE at 8 2 Loading paper and documents 9 Loading paper
34. consumables including without limitation ink cartridges print cartridges print rolls thermal paper rolls toner cartridges drum units OPC belts fixing units print heads paper feed rollers transfer rolls cleaning rollers waste toner packs oil bottles or damage caused by accident neglect misuse or improper installation or operation any damage caused from service maintenance modifications or tampering by anyone other than a Brother Authorized Service Representative or if shipped out of the country The use of supplies or consumable items that are non Brother products may void your warranty This limited warranty ceases when this machine is rented sold or otherwise disposed of Operation of the MFC Fax machine in excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end user purchaser In order to obtain warranty service the MFC Fax machine must be delivered or shipped freight prepaid by the end user purchaser to a Brother Authorized Service Centre together with your Canadian Proof of Purchase in the form of a Sales Receipt When shipping or transporting your MFC Fax machine please refer to your Operation Manual for the proper packaging procedures For Laser units Failure to remove the Toner Cartridge and Toner Drum Unit waste toner packs or oil bottles on applicable models during shipping or transport will cau
35. memory Press Stop Exit E Enter the fax number to which faxes will be forwarded Press Black Start Transferring faxes to your PC You can transfer the faxes from your machine s memory to your PC Press Stop Exit to interrupt the error temporarily Make sure you have installed MFL Pro Suite on your PC and then turn on PC FAX Receiving on the PC For details see PC FAX receiving for Windows in the Software User s Guide on the CD ROM Make sure you have set PC Fax Receive on the machine See PC Fax Receive Windows only on page 46 If faxes are in the machine s memory when you set up PC Fax Receive the LCD will ask if you want to transfer the faxes to your PC G Do one of the following E To transfer all faxes to your PC press 1 You will be asked if you want to also turn on backup print E To exit and leave the faxes in the memory press 2 QO Press Stop Exit Transferring the Fax Journal report to another fax machine If you have not set up your Station ID you cannot enter fax transfer mode See Set your Station ID in the Quick Setup Guide Press Stop Exit to interrupt the error temporarily Press Menu Press Aor to choose Service Press OK Press Aor Y to choose Data Transfer Press OK Press A or Y to choose Report Trans Press OK Enter the fax number to which the Fax Journal report will be forwarded Press Black Start Troubleshooting and
36. 105 x 241 mm Yes Monarch 3 7 8 x 7 1 2 in 98 x 191 mm Yes JE4 Envelope 4 1 x 9 3 in 105 x 235 mm Yes Transparencies Letter 8 1 2 x 11 in 215 9 x 279 4 mm Yes Yes A4 8 3 x 11 7 in 210 x 297 mm Yes Yes Legal 8 1 2 x 14 in 215 9 x 355 6 mm Yes Yes A5 5 8 x 8 3 in 148 x 210 mm Yes Yes 19 Chapter 2 Paper weight thickness and capacity Paper Type Weight Thickness No of sheets Cut Sheet Plain Paper 17 to 32 Ib 64 to 120 g m 3 to 6 mil 0 08 to 0 15 mm 100 1 Inkjet Paper 17 to 53 Ib 64 to 200 g m 3 to 10 mil 0 08 to 0 25 mm 20 Glossy Paper Up to 58 Ib Up to 220 g m Up to 10 mil Up to 0 25 mm 2023 Cards Photo 4 x 6 Up to 58 Ib Up to 220 g m Up to 10 mil Up to 0 25 mm 2023 Index Card Up to 32 Ib Up to 120 g m Up to 6 mil Up to 0 15 mm 30 Postcard Up to 53 Ib Up to 200 g m Up to 10 mil Up to 0 25 mm 30 Envelopes 20 to 25 Ib 75 to 95 g m Up to 20 mil Up to 0 52 mm 10 Transparencies 10 1 2 Up to 100 sheets of plain paper 20 Ib 80 g m Canada See Loading photo paper on page 13 20 BP71 69 Ib 260 g m paper is especially designed for Brother inkjet machines For Photo 4 x 6 paper and Photo L 3 5 x 5 paper use the photo bypass tray in USA or the photo paper tray in Loading documents You can send a fax make copies and scan from the AD
37. 4 Ethernet 10 100 BASE TX Auto Negotiation Wired LAN IEEE 802 11 b g Wireless LAN TCP IP ARP RARP BOOTP DHCP APIPA Auto IP NetBIOS WINS LPR LPD Custom Raw Port Port9100 DNS Resolver mDNS LLMNR responder FTP Server TELNET SNMPv1 TFTP Scanner Port LLTD responder Web Services Printing SSID ESSID 128 104 64 40 bit WEP WPA2 PSK AES WPA PSK TKIP AES SecureEasySetup Yes simple setup with your SecureEasySetup capable access point router AOSS Yes simple setup with your AOSS capable access point router WPS Yes simple setup with your Wi Fi Protected Setup capable access point router See the Computer Requirements chart on page 193 If you require more advanced printer management use the latest Brother BRAdmin Professional utility version that is available as a download from http solutions brother com Print only via network For the latest driver updates for the Mac OS X you are using visit us at http solutions brother com 195 Wireless one push configuration If your wireless access point supports either SecureEasySetup Wi Fi Protected Setup PBC 1 or AOSS you can configure the machine easily without a computer By pushing a button on the wireless LAN router access point and the machine you can set up the wireless network and security settings See the user s guide for your wireless LAN router access point for instructions on how to access one push
38. 8 PowerPC G4 G5 128 MB 256 MB 80 MB 400 MB Operating 10 3 9 10 4 3 PC Fax 10 100 6 t 4 PowerPC G3 as am Send 2 Base TX 350MHz Scanning Ethernet Mac OS X Removable Wirel PowerPC G4 G5 512 MB 1 GB 10 4 4 10 5 x Disk hoa 802 1 1b g Intel Core Processor Conditions Microsoft Internet Explorer 5 5 or greater 2 For WIA 1200 x 1200 resolution Brother Scanner Utility enables to enhance up to 19200 x 19200 dpi Third party USB ports are not supported PC Fax supports black and white only 5 PaperPort 11SE supports Microsoft SP4 or higher for Windows 2000 and SP2 or higher for XP Removable disk is a function of PhotoCapture Center For the latest driver updates visit us at in USA in Canada www brother com www brother ca All trademarks brand and product names are the property of their respective companies 193 Consumable items Ink The machine uses individual Black Yellow Cyan and Magenta ink cartridges that are separate from the print head assembly Service Life of Ink Starter ink cartridges are in the box The first time you install the ink Cartridge cartridges the machine will use extra ink to fill the ink delivery tubes This is a one time process that enables high quality printing Afterward replacement ink cartridges will print the specified number of pages Starter cartridge yield is approx 65 of the yield of the LC61 replaceme
39. DO NOT touch the area shaded in the illustration Doing this may cause injury A When moving the machine you must lift it from the base by placing a hand at each side of the unit as shown in the illustration DO NOT carry the machine by holding the scanner cover or the Jam Clear Cover Lightning and power surges can damage this product We recommend that you use a quality surge protection device on the AC power line and on the telephone line or unplug the cords during a lightning storm 121 Important safety instructions a A OO N gt Read all of these instructions Save them for later reference Follow all warnings and instructions marked on the product DO NOT use this product near water DO NOT place this product on an unstable cart stand or table The product may fall causing serious damage to the product Slots and openings in the cabinet and the back or bottom are provided for ventilation To ensure reliable operation of the product and to protect it from overheating these openings must not be blocked or covered The openings should never be blocked by placing the product on a bed sofa rug or other similar surface This product should never be placed near or over a radiator or heater This product should never be placed in a built in installation unless adequate ventilation is provided DO NOT allow anything to rest on the power cord DO NOT place this product where people can walk on the cor
40. FaceFilter Studio for the first time you must make sure your Brother machine is turned On and connected to your computer This will allow you to access all the functions of FaceFilter Studio 136 Troubleshooting and Routine Maintenance PhotoCapture Center Difficulties Difficulty Suggestions Removable Disk does not work properly 1 Have you installed the Windows 2000 update If not do the following 1 Unplug the USB cable 2 Install the Windows 2000 update using one of the following methods E Install MFL Pro Suite from the CD ROM See the Quick Setup Guide m Download the latest service pack from the Microsoft Web site 3 Wait about 1 minute after you restart the PC and then connect the USB cable 2 Take out the memory card or USB Flash memory drive and put it back in again 3 If you have tried Eject from within Windows take out the memory card or USB Flash memory drive before you continue 4 If an error message appears when you try to eject the memory card or USB Flash memory drive it means the card is being accessed Wait a while and then try again 5 Ifall of the above do not work turn off your PC and machine and then turn them on again You will have to unplug the power cord of the machine to turn it off Cannot access Removable Disk from Desktop icon Make sure that you have correctly inserted the memory card or USB Flash memory drive Part of my
41. Full This message will appear if you are trying to save more than 999 files in a memory card or USB Flash memory drive E Unusable Device This message will appear if a USB device or USB Flash memory drive that is not supported has been connected to the USB direct interface For more information visit us at http solutions brother com This message will also appear if you connect a broken device to the USB direct interface Printing photos directly from a PictBridge camera as PictBridge Your Brother machine supports the PictBridge standard allowing you to connect to and print photos directly from any PictBridge compatible digital camera If your camera is using the USB Mass Storage standard you can also print photos from a digital camera without PictBridge See Printing photos directly from a digital camera without PictBridge on page 111 PictBridge requirements To avoid errors remember the following points E The machine and the digital camera must be connected using a suitable USB cable E The image file extension must be JPG other image file extensions like JPEG TIF GIF and so on will not be recognized E PhotoCapture Center operations are not available when using the PictBridge feature Printing photos from a camera Setting your digital camera Make sure your camera is in PictBridge mode The following PictBridge settings may be available from the LCD of your PictBridg
42. LCD asks you if you want to start cleaning Press 1 Yes The machine starts cleaning the print head 156 After cleaning is finished press Color Start The machine starts printing the Print Quality Check Sheet again and then return to step D Press Stop Exit If you repeat this procedure at least five times and the print quality is still poor replace the ink cartridge for the clogged color After replacing the ink cartridge check the print quality If the problem still exists repeat the cleaning and test print procedures at least five times for the new ink cartridge If ink is still missing call Brother Customer Service See Brother numbers on page i IMPORTANT DO NOT touch the print head Touching the print head may cause permanent damage and may void the print head s warranty Note When a print head After the print nozzle is clogged head nozzle is the printed cleaned the sample looks like horizontal lines this are gone Checking the print alignment You may need to adjust the print alignment after transporting the machine or if your printed text becomes blurred or images become faded Press Ink Press Aor Y to choose Test Print Press OK Press A or to choose Alignment Press OK Press Black Start or Color Start The machine starts printing the Alignment Check Sheet Check the 600 dpi and 1200 dpi test prints to see if number 5 most closely matches number 0
43. O 6 Do one of the following E f the number 5 samples of both the 600 dpi and 1200 dpi test prints are the best matches press 1 Yes to finish the Alignment Check and go to step E f another test print number is a better match for either 600 dpi or 1200 dpi press 2 No to choose it For 600 dpi press the number of the test print that most closely matches the number 0 sample 1 8 For 1200 dpi press the number of the test print that most closely matches the number 0 sample 1 8 Press Stop Exit Troubleshooting and Routine Maintenance Checking the ink volume Although an ink volume icon appears on the LCD you can use the Ink key to see a large graph showing the ink that is left in each cartridge Press Ink D Press A or Y to choose Ink Volume Press OK The LCD shows the ink volume Press Stop Exit K Note You can check the ink volume from your computer See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM 157 Machine Information Checking the serial number You can see the machine s serial number on the LCD Press Menu Press A or Y to choose Machine Info Press OK Press A or to choose Serial No Press OK C Press Stop Exit Reset functions The following reset functions are available 1 Network You can reset the print server back to its default factory settings such as th
44. OK You can see the current setting on the LCD General Setup Mode Timer 4 30Secs Paper Type Plain Paper Paper Size Letter Volume Auto Daylight Off Select amp Press OK Press Stop Exit Loading paper and documents i With both hands gently press and slide Loading paper and the paper side guides 1 and then the other print media paper length guide 2 to fit the paper size D Make sure that the triangular marks 3 E Noe on the paper side guides 1 and paper To print on Photo 4 x 6 or Photo L length guide 2 line up with the marks 3 5 x 5 paper you must use the photo for the paper size you are using bypass tray See Loading photo paper on page 13 If the paper support flap is open close it and then close the paper support Pull the paper tray completely out of the machine Chapter 2 O Gently put the paper into the paper tray a print side down and top edge in first When you are using Legal size paper Check that the paper is flat in the tray press and hold the universal guide release ae button 1 as you slide out the front of the paper tray IMPORTANT Be careful that you do not push the paper in too far it may lift at the back of the tray and cause feed problems Fan the stack of paper well to avoid paper jams and misfeeds Gently adjust the paper side guides 1 to fit the paper using both hands
45. This prevents the machine being activated each time the system receives telephone calls If all incoming calls will be answered by a switchboard operator we recommend that you set the Receive Mode to Manual We cannot guarantee that your machine will operate properly under all circumstances when connected to a PBX Any difficulties with sending or receiving faxes should be reported first to the company who handles your PBX 61 Chapter 7 External and extension telephones Connecting an external or extension telephone You can connect a separate telephone to your machine as shown in the diagram below Connect the telephone line cord to the jack labeled EXT Before you connect the external telephone remove the protective cap 3 from the EXT jack on the machine 1 Extension telephone 2 External telephone 3 Protective Cap When you are using a telephone on the same phone line the LCD shows Telephone 62 Using external and extension telephones Using extension telephones If you answer a fax call at an extension telephone you can make your machine receive the fax by pressing the Fax Receive Code 51 If the machine answers a voice call and pseudo double rings for you to take over you can take the call at an extension telephone by pressing the Telephone Answer Code 5 1 See F T Ring Time Fax Tel mode only on page 43 Using an external telephone connected to the EXT jack of the
46. Y to choose Cleaning Press OK Press A or Y to choose Black Color or All Press OK The machine cleans the print head When cleaning is finished the machine will go back to the Ready Screen automatically E Note If you clean the print head at least five times and the print has not improved try installing a new Genuine Brother Original Innobella ink Brand replacement cartridge for each problem color Try cleaning the print head again up to five more times If the print has not improved call Brother Customer Service See Brother numbers on page i 155 Checking the print quality If faded or streaked colors and text appear on your output some of the nozzles may be clogged You can check this by printing the Print Quality Check Sheet and looking at the nozzle check pattern D Press Ink Press A or Y to choose Test Print Press OK amp Press A or Y to choose Print Quality Press OK Press Color Start The machine begins printing the Print Quality Check Sheet Check the quality of the four color blocks on the sheet The LCD asks you if the print quality is OK Do one of the following E If alllines are clear and visible press 1 Yes to finish the Print Quality check and go to step E f you can see missing short lines as shown below press 2 to choose No OK Poor The LCD asks you if the print quality is OK for black and three colors Press 1 Yes or 2 No The
47. a digital camera If your digital camera supports DPOF printing you will be able to choose on the digital camera display the images and number of copies you want to print When a memory card CompactFlash Memory Stick Memory Stick PRO SD SDHC or xD Picture Card containing DPOF information is put into your machine you can print the chosen image easily D Make sure you have put the memory card in the proper slot Press Photo Capture The machine will ask you if you want to use DPOF setting Press 1 to choose Yes amp Do one of the following E Change the print settings See page 101 E f you do not want to change any settings press Color Start to print GY Note An Invalid DPOF File error can occur if the print order that was created on the camera has been corrupted Delete and recreate the print order using your camera to correct this problem For instructions on how to delete or recreate the print order refer to your camera manufacturer s support web site or accompanying documentation PhotoCapture Center Printing photos from a memory card or USB Flash memory drive PhotoCapture Center print settings You can change the print settings temporarily for the next printing These settings are temporary and the machine returns to its default settings 3 minutes after printing unless you have set the Mode Timer to 2 minutes or less See Mode Timer on page 24 Note You can sa
48. adjust only those controls that are covered by the operating instructions Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation E f the product has been dropped or the cabinet has been damaged E f the product exhibits a distinct change in performance indicating a need for service 122 Safety and Legal 13 To protect your product against power surges we recommend the use of a power protection device Surge Protector 14 To reduce the risk of fire electric shock and injury to people note the following E DO NOT use this product near appliances that use water a swimming pool or in a wet basement E DO NOT use the machine during an electrical storm there is the remote possibility of an electrical shock or to report a gas leak in the vicinity of the leak DO NOT attempt to operate the machine during an electrical storm or gas leak 15 Caution To reduce the risk of fire use only No 26 AWG or larger telecommunication line cord Standard telephone and FCC Notices These notices are in effect on models sold and used in the United States only When programming emergency numbers or making test calls to emergency numbers E Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up E Perform these activities in the off peak hours such as early morning or late evening
49. ae Ea ea EOE E E ERER 44 malo lino ene E E E er E eee ee E ET 45 Fax Storage a ctr ter teeta nd E E E 46 PC Fax Receive Windows ENA E E T E arr acer 46 Turning off Memory Receive Operations ccccccccee eee ee eect eeteeeeteeeeenees 47 Changing Memory Receive Operations ccceeeeeeeeeeeeeeeeeeeeeetetteaeaeeees 48 Additional receiving OPSratl Ons sce cotesecsecsersaedssecicentseuseerucecudenianieaeuserseiw cane cea ewes 48 Printing a reduced incoming fax 2 2cecceceeeeeeeeeee eee eee eens ea ea aaeaeaeaeeaeaeaeeees 48 Receiving a fax at the end of a conversation 0ceseeeeeeeeeeeeeeeeaeeees 49 Receiving faxes into memory when paper tray is empty cceeeeeeeeeeees 49 Printing a fax from the Memory sccsiedaciecc encecscseunceuiceusnaateacus icc lareacenctunidatinentss 49 Remote SUSU All cielo ctecccel Sate tnmeet aces eaeadaagdadeseldscmstauacuceed area danenenendonsseoesbeoeniaceaades 50 Setting a Remote Access Code cccecececeeeeee eee ee teeta eeeeesaeasaeaeaeaeeanaeaeeees 50 Using your Remote Access Code 2 ccccececceceeeeeeeeteeeeeeeeseaeaeaeaeaeaaeaeaeeeeees 50 Remote Fax COmMMaANdS uteri pscue Grcsoe tre ciceuerecmtudentenssasusecjavarsacerenndietend eusnans 51 Retrieving fax messages cccccceeeeceeeeee cette ee ee tees eaeeaaaaea ea aa aaeaeaeaeeeeaeaeeees 52 Changing your Fax Forwarding nNUMbE ccccccceeeeeeeeeeeeeeeeeeteteeeeeeeenee
50. amp white Replace the color ink cartridges that have reached the end of their life and then ask the other person to send the color fax again See Replacing the ink cartridges on page 151 Left and Right margins are cut off or a single page is printed on two pages Turn on Auto Reduction See Printing a reduced incoming fax on page 48 Telephone Line or Connections Difficulty Suggestions Dialing does not work No dial tone Check that the machine is plugged in and that the On Off key is on Check all line cord connections Make sure the telephone line cord is plugged into the telephone wall jack and the LINE jack of the machine Canada only Change the Tone Pulse setting See the Quick Setup Guide Verify that the telephone line and jack are working by connecting a known working telephone and telephone line to the jack Then lift the external telephone s handset and listen for a dial tone If there is no dial tone ask your telephone company to check the line and or jack The machine does not answer when called Make sure the machine is in the correct Receiving Mode for your setup See Choose the correct Receive Mode on page 40 Check for a dial tone If possible call your machine to hear it answer If there is still no answer check that the telephone line cord is plugged into the telephone wall jack and the LINE jack of the machine If there is no ringing when you call
51. choose Set New Default Press OK Press 1 to choose Yes 4 Press Stop Exit Restoring all settings to the factory settings You can restore all the settings you have changed to the factory settings These settings will stay until you change them again ay Press A or Y to choose Factory Reset Press OK Press 1 to choose Yes Press Stop Exit Scan to a memory card or USB Flash memory drive Entering Scan mode When you want to scan to a memory card or USB Flash memory drive press Scan The LCD shows Scan to E mail Scan to Image Scan to OCR Scan a document directly to a media card or USB Scan to File flash E memory Select amp Press C OK Press Aor Y to choose Scan to Media Press OK If you are not connected to your computer only the Scan to Media selection will appear on the LCD See Using the Scan key in the Software User s Guide on the CD ROM for details about the other menu options 105 Chapter 12 How to scan toa memory card or USB Flash memory drive You can scan black amp white and color documents into a memory card or USB Flash memory drive Black amp white documents will be stored in PDF PDF or TIFF TIF file formats Color documents may be stored in PDF PDF or JPEG JPG file formats The factory setting is Color 150 dpi and the default file format is PDF The machine automatically creates file names based on the current d
52. company for availability and rates What does your telephone company s Distinctive Ring do Your telephone company s Distinctive Ring service allows you to have more than one number on the same telephone line If you need more than one telephone number it is cheaper than paying for an extra line Each telephone number has its own distinctive ring pattern so you will know which telephone number is ringing This is one way you can have a separate telephone number for your machine What does Brother s Distinctive Ring do The Brother machine has a Distinctive Ring feature that allows you to use your machine to take full advantage of the telephone company s Distinctive Ring service The new telephone number on your line can just receive faxes Do you have Voice Mail If you have Voice Mail on the telephone line that you will install your new machine on there is a strong possibility that Voice Mail and the machine will conflict with each other while receiving incoming calls However the Distinctive Ring feature allows you to use more than one number on your line so both Voice Mail and the machine can work together without any problems If each one has a separate telephone number neither will interfere with the other s operations If you decide to get the Distinctive Ring service from the telephone company you will need to follow the directions on next page to register the new Distinctive Ring pattern
53. consumables offered by Brother For best quality results Brother recommends Innobella Ink and Paper Journal Period The pre programmed time period between automatically printed Fax Journal Reports You can print the Fax Journal on demand without interrupting the cycle LCD liquid crystal display The LCD screen on the machine that shows interactive messages during On Screen Programming and shows the date and time when the machine is idle Manual fax You can lift the handset of the external telephone or you can press Hook to hear the receiving fax machine answer before you press Black Start or Color Start to begin sending Memory Receive Receives faxes into the machine s memory when the machine is out of paper Menu mode Programming mode for changing your machine s settings OCR optical character recognition The bundled ScanSoft PaperPort SE with OCR or Presto PageManager software application converts an image of text to text you can edit Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas telephone lines Paging This feature enables your machine to call your pager when a fax is received into its memory The machine will also page for voice messages Pause Allows you to place a 3 5 second delay in the dialing sequence while you are dialing using the dial pad or while you are storing Speed Dial numbers Press Redial Pause as many times a
54. ded eg aE E 190 111 leer ee ie er eC rer ese aa ee reer ce ee eer eee 191 DMI Se a a eccrine accent ete 192 Computer requirements oho ois craticceccasesudessaldacaveaanueersadesubacehebencader ste ebvetuttuecdadeasees 193 Consumable itemS sein ceenctetietis chercncsnssbashedceaieaads Soepite cme ctentcotestenttautsespaennesbeeeeact 194 Network LAN ba eg otha tices Sie oe ee eee 195 Wireless one push Configuration c cceeeeeececeeeceeeceeeeaeaeeeeaeeeeeeeeeeeeees 196 E Glossary 197 F Index 201 xiv General General Information Loading paper and documents General setup Security features 24 29 Using the documentation Thank you for buying a Brother machine Reading the documentation will help you make the most of your machine Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation Bold Bold typeface identifies specific keys on the machine s control panel Italics Italicized typeface emphasizes an important point or refers you to a related topic Courier Text in Courier New font New identifies messages on the LCD of the machine A WARNING Warnings tell you what to do to prevent possible personal injury A CAUTION Cautions specify procedures you must follow or avoid to prevent possible minor injuries Q IMPORTANT IMPORTANT describes procedures you must follow or avoid to prevent possible machine proble
55. ink with a soft dry lint free cloth Cleaning the paper pick up rollers D Pull the paper tray completely out of the machine Unplug the machine from the AC power outlet and open the Jam Clear Cover 1 at the back of the machine Clean the Paper Pick up Rollers 1 with isopropyl alcohol on a cotton swab amp Close the Jam Clear Cover Make sure the cover is closed properly Put the paper tray firmly back in the machine Re connect the power cord Troubleshooting and Routine Maintenance Cleaning the print head To maintain good print quality the machine will automatically clean the print head when needed You can start the cleaning process manually if there is a print quality problem Clean the print head and ink cartridges if you get a horizontal line in the text or graphics or blank text on your printed pages You can clean Black only three colors at a time Cyan Yellow Magenta or all four colors at once Cleaning the print head consumes ink Cleaning too often uses ink unnecessarily IMPORTANT DO NOT touch the print head Touching the print head may cause permanent damage and may void the print head s warranty q Press Ink Q Press A or
56. installer If you are not able to solve a problem with your machine call Brother Customer Service See Brother numbers on page i WARNING For protection against the risk of electrical shock always disconnect all cables from the wall outlet before servicing modifying or installing the equipment This equipment may not be used on coin service lines provided by the telephone company or connected to party lines Brother cannot accept any financial or other responsibilities that may be the result of your use of this information including direct special or consequential damages There are no warranties extended or granted by this document This machine has been certified to comply with FCC standards which are applied to the USA only Safety and Legal Federal Communications Commission FCC Declaration of Conformity USA only Responsible Brother International Corporation Party 100 Somerset Corporate Boulevard Bridgewater NJ 08807 0911 USA TEL 908 704 1700 declares that the product Product Name MFC 495CW comply with Part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These l
57. is separately shown on the label If this equipment causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of service may be required But if advance notice isn t practical the telephone company will notify the customer as soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary 123 The telephone company may make changes in its facilities equipment operations or procedures that could affect the operation of the equipment If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service If trouble is experienced with this equipment for repair or warranty information please contact Brother Customer Service See Brother numbers on page i If the equipment is causing harm to the telephone network the telephone company may request that you disconnect the equipment until the problem is resolved Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information If your home has specially wired alarm equipment connected to the telephone line ensure the installation of this equipment does not disable your alarm equipment If you have questions about what will disable alarm equipment call your telephone company or a qualified
58. machine s menu matches the type of paper you are using See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM and Paper Type on page 25 Make sure that your ink cartridges are fresh The following may cause ink to clog E The expiration date written on the cartridge package has passed Genuine Brother Innobella ink cartridges stay usable for up to two years if kept in their original packaging E The ink cartridge has been in your machine for over six months E The ink cartridge may not have been stored properly before use Make sure you are using Genuine Brother Innobella Ink Try using the recommended types of paper See Acceptable paper and other print media on page 17 The recommended environment for your machine is between 68 F to 91 F 20 C to 33 C White horizontal lines appear in text or graphics Clean the print head See Cleaning the print head on page 155 Make sure you are using Genuine Brother Innobella Ink Try using the recommended types of paper See Acceptable paper and other print media on page 17 The machine prints blank pages Clean the print head See Cleaning the print head on page 155 Make sure you are using Genuine Brother Innobella Ink Characters and lines are stacked Check the printing alignment See Checking the print alignment on page 157 Printed text or images
59. machine has a color fax to send machine s handshake will ask that the fax be sent as black amp white If the sending machine has the ability to convert it the color fax will be printed at your machine as a black amp white fax Order a new ink cartridge You can continue printing until the LCD shows Cannot Print See Ordering accessories and supplies on page ii and Replacing the ink cartridges on page 151 Low Temperature The print head is too cold Allow the machine to warm up Media Error The memory card is either corrupted improperly formatted or there is a problem with the card Put the card firmly into the slot again to make sure it is in the correct position If the error remains check the media drive slot of the machine by putting in another memory card that you know is working Media is Full The memory card or USB Flash memory drive you are using already contains 999 files Your machine can only save to your memory card or USB Flash memory drive if it contains less than 999 files Try deleting unused files to free some space and try again No Caller ID There is no incoming call history You did not receive calls or you have not subscribed to the Caller ID service from your telephone company If you want to use the Caller ID feature call your telephone company See Caller ID on page 57 No Cartridge An ink cartridge is not installed properly Take
60. mode 1 Push Button Configuration Note Access point routers that support SecureEasySetup Wi Fi Protected Setup or AOSS have the symbols shown below Wi Fi PROTECTED 196 Glossary This is a comprehensive list of features and terms that appear in Brother manuals Availability of these features depends on the model you purchased ADF automatic document feeder The document can be placed in the ADF and scanned one page at a time automatically Auto Reduction Reduces the size of incoming faxes Automatic Redial A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy Backup Print Your machine prints a copy of every fax that is received and stored in memory This is a safety feature so you will not lose messages during a power failure Batch Transmission Black amp white faxes only As a cost saving feature all delayed faxes to the same fax number can be sent as one transmission Beeper Volume Volume setting for the beep when you press a key or make an error Brightness Changing the Brightness makes the whole image lighter or darker Broadcasting The ability to send the same fax message to more than one location Caller ID A service purchased from the telephone company that lets you see the number or name of the party calling you CNG tones The special tones beeps sent by fax machines during au
61. not been set up for example a Fax Forwarding or 4 Fax Forwarding number Paging number has not been registered You can register 6 Fax Storage your Fax Forwarding number by entering 4 See Changing your Fax Forwarding number on page 52 Once you have registered the number Fax Forwarding will work 96 Retrieve a fax 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax messages See Retrieving fax messages on page 52 3 Erase faxes from the memory If you hear one long beep fax messages have been erased from the memory 97 Check the receiving status 1 Fax You can check whether your machine has received any faxes If yes you will hear one long beep If no you will hear three short beeps 98 Change the Receive Mode 1 External TAD If you hear one long beep your change has been accepted 2 Fax Tel 3 Fax Only 90 Exit Pressing 9 0 allows you to exit remote retrieval Wait for the long beep then replace the handset 51 Chapter 6 Retrieving fax messages You can call your machine from any touch tone telephone and have your fax messages sent to a machine Before you use this feature you have to turn on Fax Storage Dial your fax number When your machine answers enter your remote access code 3 digits followed by x at once If you hear one long beep you have messages When you hear two short beeps press 9 6 2 Wait for a long beep and then use the dial pad
62. number See Storing Speed Dial numbers on page 66 Out of Memory The machine s memory is full Fax sending or copy operation in progress Do one of the following Press Stop Exit and wait until the other operations in progress finish and then try again E Clear the data in the memory To gain extra memory you can turn off Memory Receive See Turning off Memory Receive Operations on page 47 E Print the faxes that are in the memory See Printing a fax from the memory on page 49 The memory card or USB Flash memory drive you are using does not have enough free space to scan the document Delete unused files from your memory card or USB Flash memory drive to make some free space and then try again Paper Jam Paper is jammed in the machine Open the Jam Clear Cover at the back of the machine and pull out the jammed paper by following the steps in Printer jam or paper jam on page 148 Make sure the paper length guide is set to the paper size Replace Ink One or more of the ink cartridges have reached the end of their life Replace the ink cartridge See Replacing the ink cartridges on page 151 143 Error Message Cause Action Unable Unable Unable Unable to Init If the LCD shows error number 46 see the error message Unable to Clean 46 Unable to Init Unable to Print 46 to Clean XX XX to Print XX to Scan XX 46
63. of Brother Industries Ltd this manual has been compiled and published covering the latest product descriptions and specifications The contents of this manual and the specifications of this product are subject to change without notice Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages including consequential caused by reliance on the materials presented including but not limited to typographical and other errors relating to the publication Brother One Year Limited Warranty and Replacement Service USA Only Who is covered E This limited warranty warranty is given only to the original end user retail purchaser referred to in this warranty as Original Purchaser of the accompanying product consumables and accessories collectively referred to in this warranty as this Product E f you purchased a product from someone other than an authorized Brother reseller in the United States or if the product was used including but not limited to floor models or refurbished product prior to your purchase you are not the Original Purchaser and the product that you purchased Is not covered by this warranty What is covered E This Product includes a Machine and Consumable and _ Accessory Items Consumable and Accessory Items include but are not limited to print heads toner drums ink cartridges print ca
64. other than defects in materials or workmanship and 6 Normal Periodic Maintenance Items such as Paper Feeding Kit Fuser and Laser Units This limited warranty is VOID if this Product has been altered or modified in any way including but not limited to attempted warranty repair without authorization from Brother and or _alteration removal of the _ serial number What to do if you think your Product is eligible for warranty service Report your issue to either our Customer Service Hotline at 1 877 BROTHER 1 877 276 8437 or to a Brother Authorized Service Center within the applicable warranty period Supply Brother or the Brother Authorized Service Center with a copy of your dated bill of sale showing that this Product was purchased within the U S For the name of local Brother Authorized Service Center s call 1 877 BROTHER 1 877 276 8437 or visit www brother usa com What Brother will ask you to do After contacting Brother or a Brother Authorized Service Center you may be required to deliver by hand if you prefer or send the Product properly packaged freight prepaid to the Authorized Service Center together with a photocopy of your bill of sale You are responsible for the cost of shipping packing product and insurance if you desire You are also responsible for loss or damage to this Product in shipping What Brother will do If the problem reported concerning your Machine and or accompanying Consumable
65. out the new ink cartridge and re install it slowly until it clicks See Replacing the ink cartridges on page 151 No File The memory card or USB Flash memory drive in the media drive does not contain a JPG file Put the correct memory card or USB Flash memory drive into the slot again 142 Troubleshooting and Routine Maintenance Error Message Cause Action No Paper Fed The Photo Bypass Tray is in the Photo printing position Verify that the Photo Bypass Tray is in the Normal printing position See step and the Important note in Loading photo paper on page 13 The machine is out of paper or paper is not properly loaded in the paper tray Do one of the following Refill the paper in the paper tray and then press Black Start or Color Start m Remove the paper and load it again and then press Black Start or Color Start See Loading paper and other print media on page 9 The paper is jammed in the machine Remove the jammed paper by following the steps in Printer jam or paper jam on page 148 The Jam Clear Cover is not closed properly Check the Jam Clear Cover is closed evenly at both ends See Printer jam or paper jam on page 148 No Response Busy The number you dialed does not answer or is busy Verify the number and try again Not Registered You tried to access a Speed Dial number that is not programmed Set up the Speed Dial
66. page size of the fax and your Paper Size setting See Paper Size on page 25 Press Menu Press A or Y to choose Fax Press OK Press A or to choose Setup Receive Press OK Press A or to choose Auto Reduction Press lt 4 or gt to choose On or Off Press OK Press Stop Exit 8 OS Receiving a fax at the end ofa conversation At the end of a conversation you can ask the other party to fax you information before you both hang up Ask the other party to place the document in their machine and to press the Start or Send key When you hear the other machine s CNG tones slowly repeating beeps press Black Start or Color Start Press 2 to receive the fax 4 Replace the handset of the external telephone Receiving faxes into memory when paper tray is empty As soon as the paper tray becomes empty during fax reception the LCD shows No Paper Fed Put some paper in the paper tray See Loading paper and other print media on page 9 The machine will carry on receiving the fax with the remaining pages being stored in memory if enough memory is available Further incoming faxes will also be stored in memory until the memory is full When the memory is full the machine will stop automatically answering calls To print the faxes put fresh paper in the tray Receiving a Fax Printing a fax from the memory If you have chosen Paging or Fax Storage you can
67. photo is missing when printed Make sure that Borderless printing and Cropping are turned off See Borderless printing on page 104 and Cropping on page 104 137 Network Difficulties Difficulty Suggestions Cannot print over the network Make sure that your machine is powered on and is online and in Ready mode Print a Network Configuration list see Reports on page 73 and check the current Network settings printed in this list Reconnect the LAN cable to the hub to verify that the cabling and network connections are good If possible try connecting the machine to a different port on your hub using a different cable If the connections are good the machine shows LAN Active for 2 seconds If you are using a wireless connection or are having Network problems see the Network User s Guide on the CD ROM for more information The network scanning feature does not work lt Windows users gt Firewall settings on your PC may be rejecting the necessary network connection Follow the instructions below to configure the Firewall If you are using a personal Firewall software see the User s Guide for your software or contact the software manufacturer For Windows XP SP2 and Windows Vista users see Firewall settings in the Software User s Guide on the CD ROM For Windows XP SP1 users please visit the Brother Solutions Center http solutions brother com lt Macintosh users g
68. product and services information click Shop Online Canada E For the latest news and product support information http solutions brother com click Brother Solutions Center E To visit our web site for original genuine Brother Supplies http www brother com original click Supplies Information General Information E To access the Brother CreativeCenter http Avww brother com creativecenter for FREE photo projects and printable downloads click Brother CreativeCenter E To return to the top menu click Back or if you are finished click Exit Chapter 1 Control panel overview On Off O Redial Pause 1 2 Fax and telephone keys E Redial Pause Redials the last 30 numbers called It also inserts a pause when programming quick dial numbers E Hook Press before dialing if you want to make sure a fax machine will answer and then press Black Start or Color Start Also press this key after picking up the handset of the external telephone during the F T pseudo double ring Dial Pad Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine Canada only The key lets you temporarily switch the dialing mode during a telephone call from Pulse to Tone Mode keys Lets you access Fax mode Scan Lets you access Scan mode Ey Copy Lets you access Copy mode Photo Capture Lets you access PhotoCapture Ce
69. ss ae adi oe eect ee deci ee eee 63 8 Dialing and storing numbers 64 HOW to Da a deeiee odace desde da beaseebets cence darausiepacteekeee lacouadalodjaccuenn inane cute aeebegacecaccice 64 Manual dialing fees dese cep oeiece eee See es Sa nnciiadsess Hersep ea aed seeaeaaiernas eaacwexacteoessceene 64 Speed Dialing cece ecu stejereri epee sa idewen cud act ie caeticaceeiecieieceudic used iaeeluae 64 Soare Mses e ee rE E aes OE E 64 Fax Redil receret ae E E E EEEE EPOE E E E EEEa 65 Ou tgomg Call srete n E E rc ne eE EE cre EERE 65 Caller ID MISTOY renerion ea eE EE EE E a 66 Stonng CL VSS Fe rd ead eein areena ae aoier p ar arere iopen aiin E aeii 66 Stoning a PAUSE seeren E E E e 66 Storing Speed Dial NUMbEIS ccc ceccceccceeeee cece cette cette teen eee ee ee tteteteteneeeees 66 Changing Speed Dial names or NUMDETS ccceeeeeeeeeeeceteeeeeeeeeeeeeeeeeeeees 68 Setting up groups for broadcasting cccccceeeeececceeceeeceeeeceeeeeeeeeeeeeeeeees 69 Dialing Access codes and credit card NUMDETS ceceeeeeeeeeeeeeeeeeeeeeeeees 71 9 Printing Reports 72 FOPO Meera tes een ere ence e eRe ee re oe Se eee meer 72 Transmission Verification REPOrt ccccceceeeceeceeecececeeeeeaeaeaeeaeeeeeeeeeeeeeeeeees 72 Fax Journal activity report sicecs cargo cneubscesdstecticenddusdtvegvcleriecneudetceeledu murteesee 72 RODOM S anae EEE T cee da E E E 73 How to print a report aNmemersane ryder ee
70. still print a fax from the memory when you are at your machine See Memory Receive Black amp White only on page 44 Press Menu 2 Press A or Y to choose Fax Press OK amp Press A or Y to choose Print Fax Press OK Press Black Start Press Stop Exit a Note When you print a fax from the memory the fax data will be erased 49 Chapter 6 Remote Retrieval You can call your machine from any touch tone telephone or fax machine then use the remote access code and remote commands to retrieve fax messages Setting a Remote Access Code The remote access code lets you access the remote retrieval features when you are away from your machine Before you can use the remote access and retrieval features you have to set up your own code The factory default code is inactive code x D Press Menu Press A or Y to choose Fax Press OK Press A or Y to choose Remote Access Enter a three digit code using numbers 0 9 x or Press OK The preset x cannot be changed Note Do not use the same code as your Fax Receive Code 5 1 or Telephone Answer Code 5 1 See Using external and extension telephones on page 62 Press Stop Exit Note You can change your code at any time by entering a new one If you want to make your code inactive press Clear Back in step to restore the inactive setting x and press OK 50 Using your Remote Access Code
71. the number E Note If you lose electrical power the Quick Dial numbers that are in the memory will not be lost Storing a pause Press Redial Pause to put a 3 5 second pause between numbers If you are dialing overseas you can press Redial Pause as many times as needed to increase the length of the pause Storing Speed Dial numbers Names and numbers can be stored in two digit Speed Dial locations You can store up to 100 different Speed Dial numbers When you dial you will only have to press a few keys for example T Speed Dial Search OK the 2 digit number and Black Start or Color Start D Press 5 Speed Dial Press A or to choose Set Speed Dial Press OK Press A or Y to choose the 2 digit Speed Dial location where you want to store the number Press OK GQ Do one of the following E Enter the name up to 16 characters using the dial pad Press OK To help you enter letters see Entering Text on page 182 E To store the number without a name press OK O Enter the fax or telephone number up to 20 digits Press OK QO Do one of the following E Enter the second fax or telephone number up to 20 digits Press OK E f you do not want to store a second number press OK Q Press A or Y to choose Complete Press OK Do one of the following To store another Speed Dial number go to step E f you are finished storing numbers press Stop Exit Dial
72. toe CCILL OOOOOO 6 Images Line 5 Images Line Print time for 5 Images Line will be slower than 6 Images Line but the quality is better 94 CD Do one of the following E Press A or Y to choose Paper Type and press or gt to choose the type of paper you are using Plain Paper Inkjet Paper Brother BP71or Other Glossy Press OK E Press Aor Y to choose Paper Size and press lt 4 or gt to choose the paper size you are using Letter or A4 Press OK E f you do not want to change the paper settings go to Press Color Start to print Printing Photos Before you can print an individual image you have to know the image number amp gt Make sure you have put the memory card or USB Flash memory drive in the proper slot Press Photo Capture Print the Index See Print Index Thumbnails on page 94 Press A or Y to choose Print Photos Press OK Enter the image number that you want to print from the Index page Thumbnails Press OK PhotoCapture Center Printing photos from a memory card or USB Flash memory drive Repeat step until you have entered all the image numbers that you want to print AY Note e You can enter multiple numbers at one time by using the key for a comma or the key for a hyphen For example Enter 1 3 x 6 to print images No 1 No 3 and No 6 Enter 1 5 to print images No 1 to No 5 e You can enter up to 12 characte
73. used for receiving faxes See Distinctive Ring on page 54 OR Set your Brother machine s Receive Mode to Manual Manual Mode requires that you answer every incoming call if you want to be able to receive a fax If the incoming call is a telephone call then complete the call as you normally would If you hear fax sending tones you must transfer the call to the Brother machine See Using external and extension telephones on page 62 Unanswered fax and voice calls will go to your Voice Mail To set the machine in MANUAL Mode see Choose the correct Receive Mode on page 40 54 Distinctive Ring Distinctive Ring is a function of your Brother machine that allows a person with one line to receive fax and voice calls through two different phone numbers on that one line Brother uses the term Distinctive Ring but telephone companies market the service under a variety of names such as Smart Ring Ring Master or Ident a Ring This service establishes a second telephone number on the same line as your existing telephone number and each number has its own ring pattern Typically the original number rings with the standard ring pattern and is used for receiving voice calls and the second number rings with a different ring pattern and is used for receiving faxes Note e You must pay for your telephone company s Distinctive Ring service before you program the machine to work with it e Please call your telephone
74. 1 1 interface 2 Third party USB ports are not supported 3 See Network LAN on page 195 and the Network User s Guide for detailed network specifications 192 Computer requirements Specifications SUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCTIONS Computer Platform amp Supported Processor Hard Disk Space to install PC nies Minimum Recommended Operating System PC Software int rface Minimum RAM RAM For For Version Functions Speed Drivers Applications Windows Windows 2000 Printing USB Intel Pentium 64 MB 256 MB 110 MB 340 MB Operating Professional PC Fax A oea or equivalent System 1 Scanning SEM Windows XP Hore 25 Removable Ethernet 128 MB 110 MB 340 MB Windows XP Disk e Professional 5 Li Windows XP 64 bit Intel 64 or 256 MB 512 MB 110 MB 340 MB Professional x64 AMD64 supported Edition CPU Windows Intel Pentium 4 512MB 1GB 600 MB 530 MB Vista or equivalent 64 bit Intel 64 or AMD64 supported CPU 2003 print only via Base TX or equivalent network Ethernet Wireless Windows Server 802 11b g 64 bit Intel 64 or 2003 x64 Edition AMD64 supported CPU print only via network Windows Server Intel Pentium 4 or 512 MB 2 GB 2008 print only via equivalent 64 bit network Intel 64 or AMD64 supported CPU Macintosh Mac OS X Printing USB
75. Bridge If your camera is using the USB Mass Storage standard you can connect your camera in storage mode This enables you to print photos from your camera If you would like to print photos in PictBridge mode see Printing photos directly from a PictBridge camera on page 109 Note The name availability and operation differ among digital cameras Please refer to the documentation supplied with your camera for detailed information such as how to switch from PictBridge mode to USB mass storage mode 111 Chapter 13 Printing Images Note Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera O Make sure that your camera is turned off Connect your camera to the USB direct interface 1 on the machine using the USB cable 1 USB direct interface Turn on the camera Follow the steps in Print Images on page 93 IMPORTANT To prevent damage to your machine do not connect any device other than a digital camera or USB Flash memory drive to the USB direct interface Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are printing from a camera you can easily identify and troubleshoot any problems E Out of Memory This message will appear if you are working with images that are too large for the machine s memory E Unusable Device This message will appear if you co
76. C we recommend that you do not modify the folder structure created by the digital camera When saving new or modified image files to the memory card we also recommend you use the same folder your digital camera uses If the data is not saved to the same folder the machine may not be able to read the file or print the image E USB Flash memory drive users This machine supports USB Flash memory drives that have been formatted by Windows 91 Chapter 12 Getting started Firmly put a memory card or USB Flash memory drive into the proper slot I _ USB Flash memory drive CompactFlash SD SDHC Memory Stick Memory Stick PRO xD Picture Card IMPORTANT The USB direct interface supports only a USB Flash memory drive a PictBridge compatible camera or a digital camera that uses the USB mass storage standard Any other USB devices are not supported a Ff O N Photo Capture key lights Ww amp 1 f a wee Q i e Q a gt m E Photo Capture light is on the memory card or USB Flash memory drive is properly inserted E Photo Capture light is off the memory card or USB Flash memory drive is not properly inserted E Photo Capture light is blinking memory card or USB Flash memory drive is being read or written to IMPORTANT DO NOT unplug the power cord or remove the media from the media drive slot or USB direct interface while the machine is re
77. COPYING sisisi iarere sinnena 136 INCOMING calls scscvcieesscrencdcdeiice 135 Network cetecccetaeeeceretimieriiecniiceetente 138 phone line or connections 132 PhotoCapture Center voce 137 PPIUING xctcccacccuccatemsisecnicernceaertestaxtue 129 printing received faxes 005 132 receiving faxes seeen 133 SCANNING iecerei tienpinnan 136 SOWAS corie wise 136 paper jam secce sce cee eerste ceccncrcesientoatres 148 Two line telephone system ee 60 TX Lock turning on off ceseactenctdeaecsedcise aceaccetecanes 30 205 V Voice Mail ceccccccsscecsseeeeeeeeeeesaueeess 53 Volume setting beeper cerca pe aclane Siete se ecenucencmcnesenldateaces 26 MNO eee eee es ecstatic eet ecseete 26 speaker cocci hc ceccetdatoe ceases nnne 27 W Warranties eeneioe did egei jii CANAD Ae cose e hactavners ovedec ec agescer vi Notice Disclaimer ccccccceceesseeeeeeeees iii USA ea ee a ne ae ae ee iv Windows See Software User s Guide on the CD ROM Wireless Network See Quick Setup Guide and Network User s Guide on the CD ROM World Wide Web asics iicctutivitcdiouatadieadacdalneiats i 206 EQUIPMENT ATTACHMENT LIMITATIONS Canada only NOTICE This product meets the applicable Industry Canada technical specifications NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface The termination on an interface may c
78. ES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE HEREBY DISCLAIMED E This Limited Warranty is the only warranty that Brother is giving for this Product It is the final expression and the exclusive and only statement of Brother s obligations to you It replaces all other agreements and understandings that you may have with Brother or its representatives E This warranty gives you certain rights and you may also have other rights that may vary from state to state E This Limited Warranty and Brother s obligation to you may not be changed in any way unless you and Brother sign the same piece of paper in which we 1 refer to this Product and your bill of sale date 2 describe the change to this warranty and 3 agree to make that change Important We recommend that you keep all original packing materials in the event that you ship this Product 2009 Brother International Corporation BROTHER MULTIFUNCTION CENTER FAX MACHINE LIMITED WARRANTY Canada only Pursuant to the limited warranty of 1 year from the date of purchase for labour and parts Brother International Corporation Canada Ltd Brother or its Authorized Service Centres will repair or replace at Brother s sole discretion this MFC Fax machine free of charge if defective in material or workmanship This warranty applies only to products purchased and used in Canada This limited Warranty does not include cleaning
79. F automatic document feeder and from the scanner glass Using the ADF The ADF can hold up to 15 pages and feeds each sheet individually Use standard 20 Ib 80 g m paper and always fan the pages before putting them in the ADF Recommended environment Temperature 68 to 86 F 20 to 30 C Humidity 50 to 70 Paper 20 Ib LTR 80 g m A4 Document Sizes Supported Length 5 8 to 14 in 148 to 355 6 mm Width 5 8 to 8 5 in 148 to 215 9 mm Weight 17 to 24 Ib 64 to 90 g m Loading paper and documents How to load documents IMPORTANT DO NOT pull on the document while it is feeding e DO NOT use paper that is curled wrinkled folded ripped stapled paper clipped pasted or taped e DO NOT use cardboard newspaper or fabric Make sure documents with ink or liquid correction fluid are completely dry E Unfold the ADF Document Output Support Flap 1 Fan the pages well Adjust the paper guides 2 to fit the width of your document amp Make sure you place your document face down top edge first in the ADF underneath the guides until you feel it touch the feed roller and the LCD shows ADF Ready DO NOT leave a thick document on the scanner glass If you do this the ADF may jam v 21 Chapter 2 Using the scanner glass You can use the scanner glass to fax copy or scan pages of a book or one page at a time Document Sizes Support
80. IES EXPRESS OR IMPLIED INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FORA PARTICULAR PURPOSE REGARDING THE SOFTWARE BROTHER S LICENSOR S DOES NOT WARRANT GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS ACCURACY RELIABILITY CURRENTNESS OR OTHERWISE THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA THE ABOVE EXCLUSION MAY NOT APPLY TO YOU INNO EVENT WILL BROTHER S LICENSOR S BE LIABLE TO YOU FOR ANY CONSEQUENTIAL INCIDENTAL OR INDIRECT DAMAGES INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS BUSINESS INTERRUPTION LOSS OF BUSINESS INFORMATION AND THE LIKE ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU IN ANY EVENT BROTHER S LICENSOR S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER AND REGARDLESS OF THE FORM OF THE ACTION WHETHER IN CONTRACT TORT INCLUDING NEGLIGENCE PRODUCT LIABILITY OR OTHERWISE WILL BE LIMITED TO 50 Compilation and Publication Notice Under the supervision
81. K Press lt or gt to choose your photo E Note Instead of scrolling through your photos you can use the dial pad to enter the number of the image from the index page See Print Index Thumbnails on page 94 4 Press A or Y to increase or decrease the number of copies Repeat step and step until you have chosen all the photos aH Note Press Clear Back to go back to the previous level After you have chosen all the photos do one of the following E Press OK and change the print settings See page 101 E f you do not want to change any settings press Color Start to print 93 Chapter 12 Print Index Thumbnails The PhotoCapture Center assigns numbers for images such as No 1 No 2 No 3 and so on gt eie e oke The PhotoCapture Center does not recognize any other numbers or file names that your digital camera or computer has used to identify the pictures You can print a thumbnail page This will show all the pictures on the memory card or USB Flash memory drive Note Only file names that are 8 characters or less will be printed correctly on the index sheet Make sure you have put the memory card or USB Flash memory drive in the proper slot Press Photo Capture D Press A or Y to choose Print Index Press OK Press A or Y to choose Layout Format Press lt 4 or P to choose 6 Images Line or 5 Images Line Press OK maada OOOOOO so erat
82. NG tones until the TAD has answered the call and with four rings there are only 8 to 10 seconds of CNG tones left for the fax handshake Make sure you carefully follow the instructions in this guide for recording your outgoing message We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings Note e If you do not receive all your faxes shorten the Ring Delay setting on your external TAD e If You Subscribe to your Telephone company s Distinctive Ring Service You may connect an external TAD to a separate wall jack only if you subscribe to your telephone company s Distinctive Ring service have registered the distinctive ring pattern on your machine and use that number as a fax number The recommended setting is at least four rings on the external TAD when you have the telephone company s Distinctive Ring Service You cannot use the Toll Saver setting 58 If You Do Not Subscribe to Distinctive Ring Service You must plug your TAD into the EXT jack of your machine If your TAD is plugged into a wall jack both your machine and the TAD will try to control the telephone line See the illustration below Before you connect the external TAD remove the protective cap 2 from the EXT jack on the machine 1 TAD 2 Protective Cap When the TAD answers a call the LCD shows Telephone IMPORTANT DO NOT connect a TAD elsewhere on the same te
83. Neem etme ee nero nutre tr eeereerner nnen ey reee 74 10 Polling 75 Polling OVerVie W serie eeaeee aE araid iarri edaria RETER 75 Polling rece sscan ipea EEE A E NEEE RER 75 Setup to receive polling issecracacecactsancenededevcs Cie tecensncinaniac aawecie ni wraedsecaddeueabicus 75 Sequential polling Black amp White only sssssssssssssessssssseseeesrsrrrsrrrrrrrrnrrnnn 75 Polled transmit Black amp White only sessssssesnsnnnsesesesssrsrrrrrrrnrrrrrnnnnnnsnsnsnsesesene 76 Setup for polled transmit nnnsnnennnennseserererrrnrnrnrnrnrnrnrsrsrsrsesesestterereretntene 76 Section Ill Copy 11 Making copies 78 HOWTO CODY 9 ates sce cesses E E race lt E 78 Entering Copy TAOS seirer p E aseatcaaccdencantnee 78 Making a single CODY cscs ccc lates ees eee ee eee 78 Making multiple COPIES wisctcersicccptcpecsedias pis ducaeuseuss dteud aebeenshiveeeianperienieudieesoees 78 BS YUNG aie cert E EEE E 78 Copy setings gaan nee eee eer ee enero eee tee rere ere 79 Changing copy quality aiseicetecccs sed votes cevenescndenes ou sedeackaaseadsineluntuses waeceubonee teu daces 79 Enlarging or reducing the image Copied c ccccseeeeeeeeeeeeeeeeeeeeeeeeeeneneees 79 Making N in 1 copies or a poster Page Layout eeeeeeeeeeeeeeeeeeees 80 Sorting copies USING the ADF cassie cctacdaccs eacpetecccederacusantereineniaecseeae daniiveeous 82 Adjusting Brightness and Contrast c cceeceeeceee
84. Press lt to view an older photo and gt to view a more recent photo O Press A or Y to increase or decrease the number of copies QO Repeat step and step until you have chosen all your photos After you have chosen all your photos do one of the following E Press OK and change the print settings See page 101 E f you do not want to change any settings press Color Start to print PhotoCapture Center Printing photos from a memory card or USB Flash memory drive Print All Photos You can print all the photos on your memory card or USB Flash memory drive Make sure you have put the memory card or USB Flash memory drive in the proper slot Press Photo Capture Press A or Y to choose Print All Photos Press OK amp Enter the number of copies you want using the dial pad Do one of the following E Change the print settings See page 101 E f you do not want to change any settings press Color Start to print Slide Show You can view all your photos on the LCD using Slide Show You can also choose a photo during the operation D Make sure you have put the memory card or USB Flash memory drive in the proper slot Press Photo Capture B Press A or Y to choose Slide Show Press OK Press Stop Exit to finish Slide Show Printing a photo during a Slide Show ap Press OK to stop at one image while Slide Show is operating Press A or Y to increase or decrease
85. Ri 32 Faxing from the scanner glass cit hacedeewc snc tecceueseuiomteniiarancdilacucniesudseraetancs 32 Faxing A4 size documents from the scanner glass eeeeeeeeeeeeeeeeees 33 Color fax tranSMISSiON isoce eE EE EE aE 33 Canceling a fax in progresSS aces nce coeiceritecneonudue tt rtr tr rn tnr nr nn nnn ennn nsreretert ert etene nene 33 Broadcasting Black amp White only isecescccesccesces icctoetnecseeianyadeustedn viiedlevancuccsuuteapaxad 34 Canceling a Broadcast in Progress ccececeeeeeeeececeneeeaeaeaeeeeeeeeeeeeeeeeeeeees 35 Additional sending COSA ONS wig occte sts reenter cieeie teeelacdctecieeedapiiarcied cen eiscuigerdeieedenes 35 Sending faxes using multiple settings 2 0 0 0 cece ce eee eect eee eeeeeeeteeeeeeeeees 35 SOU AS aes cet E R E e ea 36 Changing fax resolution ssssssririiiopi aeter earair opeiie niei ieaiaia apana 36 Dual Access Black amp White only cc ceceee cece cece cette teen eeeeeea ee ea aaeaeaeaeeaeees 37 Real Time Transmission cx osdedecaetecebeccuscatvawiesuesencieeeiessdeiucerets der rcdesdieacd siexiades 37 Overseas Mode eccriene E EEr ea aE 37 Delayed Faxing Black amp White only cccceeceeeceeeeeeeeeeeeeeeeeeeeeeteeeeeeeaeaees 37 Delayed Batch Transmission Black amp White only ceeseeeeeeeeeeeeeees 38 Checking and canceling waiting jODS cceeeeseeseeeceeeeeeeaeeceeeeeeeeeeeeeeeeees 38 Setting your changes as the new def
86. Routine Maintenance Document jam Documents can jam in the ADF unit if they are not inserted or fed properly or if they are too long Follow the steps below to clear a document jam Document is jammed in the top of the ADF unit D Take out any paper from the ADF that is not jammed B Open the ADF cover Pull the jammed document out to the left 4 Close the ADF cover 5 Press Stop Exit IMPORTANT To avoid future document jams close the ADF cover properly by pressing it down in the middle 147 Document is jammed inside the ADF unit Take out any paper from the ADF that is not jammed Lift the document cover Pull the jammed document out to the left 4 Close the document cover 5 Press Stop Exit 148 Printer jam or paper jam Take out the jammed paper depending on where it is jammed in the machine If the paper support flap is open close it and then close the paper support Pull the paper tray completely out of the machine Pull out the jammed paper 1 and press Stop Exit Reset the machine by lifting the scanner cover from the front of the machine and then closing it E If you cannot remove the jammed paper from the front of the machine or the error message still appears on the LCD after you have removed the jammed paper please go to the next step Open the Jam Clear Cover 1 at the back of the machine Pull the jammed
87. Time Transmission When you are sending a fax the machine will scan the document into the memory before sending it Then as soon as the telephone line is free the machine will start dialing and sending Sometimes you may want to send an important document immediately without waiting for memory transmission You can turn on Real Time TX D Press Fax Press A or Y to choose Real Time TX Press lt 4 or gt to choose On or Of f Press OK e Note e If the memory is full and you are sending a black amp white fax from the ADF the machine will send the documentin real time even if Real Time TX is set to Off Faxes from the scanner glass cannot be sent until you clear some of the memory e In Real Time Transmission the automatic redial feature does not work when you are using the scanner glass Sending a Fax Overseas Mode If you are having difficulty sending a fax overseas due to possible interference on the telephone line we recommend that you turn on the Overseas mode After you send a fax using this feature the feature will turn itself off ap Press Fax 2 Load your document amp Press A or Y to choose Overseas Mode D Press lt or gt to choose On or Off Press OK Delayed Faxing Black amp White only During the day you can store up to 50 faxes in the memory to be sent within 24 hours These faxes will be sent at the time of day you enter in step
88. VI Appendixes A Safety and Legal 116 Choosing alocatloN seess irer eare orae aair EEE EEE EATE 116 To use the machine safely nnnnnnnneeeeeesrsrsrrrrrrrrrnrnrnrnrsrstsrstseststttttrtttretene 117 Important safety inStrUCtiOns ccceccceeee eee ee ee eee eeeeeeeeeeeeeeeaeaeaeaeaeaaeeeaeeees 122 Standard telephone and FCC Notices These notices are in effect on models sold and used in the United States only cc ceeeeeeeeeeeeeeeeeeees 123 Federal Communications Commission FCC Declaration of Conformity USA ONIY Seco cetera et peneana earn iaa a A ARE E OEE 125 Industry Canada Compliance Statement Canada only eeeeeeeeees 125 LAN CONNECHON 6s co cede detente esate ser aapa ae aeeoeiaeo ipi EEE araia 126 International ENERGY STAR Qualification Statement 0 0ccccee eee 126 Legal limitations for copying siete cider ccasnianceeieetucnet ceeresleainiaceiacnmneecnevnewucdbidstencent 127 TAG SINAN KS icc ecccaiencenccsenentarianractuarecnttancenlaus aranpareeeiacndecaGeleul ad e a EEE 128 B Troubleshooting and Routine Maintenance 129 Troubleshooting Imememe mer renee nea ae rs eae ne rear a en nee Smee Rent ere a erate 129 If you are having difficulty with your machine cccececeeeeeeeeeeeeeeeeeeeeeees 129 Dial TONG arses Arc ete ere ete a near eee a eee eee 139 Telephone line interference ccecececec ee ceceeeeeecaeaeaeeeeeeeeecececeeeeseeeeeeeeeess 139 Error and Mai
89. a Press OK Press A or Y to choose Auto Crop Press lt 4 or gt to choose On Press OK If you do not want to change additional settings press Black Start or Color Start to start scanning The number of the scanned documents appears on the LCD Press OK OO 698 Press or gt to preview each document data Press OK to save the data R Note e This setting is only available for paper that is rectangular or square e If your document is too long or wide this setting does not work properly e You must place the documents away from the edges of the scanner glass as shown in the illustration e You must place the documents at least 0 4 in 10 mm apart from each other Auto Crop adjusts the skew of the document on the scanner glass but if your document is skewed more than 10 degrees this setting will not work e The ADF must be empty to use the Auto Crop e The Auto Crop feature is available for up to a maximum of 16 documents depending on size of your documents 107 Chapter 12 IMPORTANT DO NOT take out the memory card or USB Flash memory drive while Photo Capture is blinking to avoid damaging the card USB Flash memory drive or the data stored on them How to set a new default You can save the Scan to Media settings Quality File Type and Auto Crop you use most often by setting them as the default settings These settings will stay until you change them ag
90. a Delayed Fax or Polling Job see Checking and canceling waiting jobs on page 38 If the problem continues ask the telephone company to check your telephone line If you often get transmission errors due to possible interference on the telephone line try changing the menu setting of Compatibility to Basic for VoIP See Telephone line interference on page 139 Sent faxes are blank Make sure you are loading the document properly See Loading documents on page 21 Poor fax send quality Try changing your resolution to Fine or S Fine Make a copy to check your machine s scanner operation If the copy quality is not good clean the scanner See Cleaning the scanner on page 154 Vertical black lines when sending Black vertical lines on faxes you send are typically caused by dirt or correction fluid on the glass strip Clean the glass strip See Cleaning the scanner on page 154 Handling Incoming Calls Difficulty Suggestions The machine Hears a voice as a CNG Tone If Easy Receive is set to On your machine is more sensitive to sounds It may mistakenly interpret certain voices or music on the line as a fax machine calling and respond with fax receiving tones Deactivate the machine by pressing Stop Exit Try avoiding this problem by turning Easy Receive to Off See Easy Receive on page 44 Sending a fax call to the machine If you answered on an extension telephone pre
91. achine sessen 159 SimpleBiz Fax amp Alternative Number RINGING ssicecnosteteacccscriecdapieptentreles aS 54 Sleep Mode 2 cceeeeeeeeeeeeeeeeteeeeeeeeeees 27 Smart RING sorei eenn ei 54 Speed Dial changing sssesseseseesssesersrrrrrrerrerresren 67 68 setting Up assssssessoeeoooereerrnnrnnrreerrerrne nrnna 66 USING e e eee eee 64 T TAD telephone answering device external eonnnnnnnnnnnnnnnnnnnnnnennnennnne 40 58 61 COnnectiNg accccccteeweteaveteet cassieccintiaciad 58 59 receive MOE ceeceeeceeeeeeeeeeeeeeeeeeeees 40 recording OGM cccccccceeceeeeeeeeeeeeeees 59 with two line jack c eceeeeeeeeeeeeeees 61 Teen Ring scideacterinireeeewiece 54 Telephone line COnnectionS s ssssessseeseere rrr rerreereerenrenne 59 diffICUltES dineren 132 interference cccceeeeeeeeeeeeeeeeeeeeeeeeees 139 multi line PBX ccccccecceeeeeeeeeeeeeeeees 61 roll over lines ce csscenedccc ze clansdecssedienverevese 60 two line telephone system 000 60 Text entering esscetccciccecmcanectsccsecsxtomsns 182 special characters 0 0 0 0 182 Transferring your faxes or Fax Journal report eeeeeeeeeeeeees 146 Transparencies 0 0 17 19 20 184 Troubleshooting sseeeeeeeeeeeeeees 129 checking ink volume e 157 document jam c ceeeeeeeeeeeeeeees 147 error messages ON LOD 00ee 140 if you are having difficulty
92. ad your document Enter the number of copies you want Press A or Y to choose Stack Sort Press lt 4 or gt to choose Sort Press OK 826006 If you do not want to change additional settings press Black Start or Color Start Note Fit to Page Page Layout and Book Copy are not available with Sort 82 Adjusting Brightness and Contrast Brightness You can adjust the copy brightness to make copies darker or lighter Press Copy Load your document Enter the number of copies you want Press A or Y to choose Brightness Press 4 to make a darker copy or press gt to make a lighter copy Press OK If you do not want to change additional settings press Black Start or Color Start 98600 Contrast You can adjust the copy contrast to help an image look sharper and more vivid D Press Copy Load your document Enter the number of copies you want Press A or Y to choose Contrast Press gt to increase the contrast or press lt 4 to decrease the contrast Press OK 98600 If you do not want to change additional settings press Black Start or Color Start Ink Save Mode Ink Save Mode can help you save some ink Your machine detects the edges of the image and prints the outline of the image The amount of ink saved will vary depending on the document Ink Save Mode Off j Suscipt Lobortis Adipiscing Donec citae diam pellenteque sem vitus et ala em l
93. ading or writing to the media the Photo Capture key is blinking You will lose your data or damage the card The machine can only read one memory card or USB Flash memory drive at a time PhotoCapture Center Printing photos from a memory card or USB Flash memory drive Entering PhotoCapture mode After you insert the memory card or USB Flash memory drive press the Photo Capture key to illuminate it in blue and display the PhotoCapture options on the LCD The LCD shows View photos on the LCD lO o and select the images po RTT Enhance Photos print Search by Date Print All Photos Select amp Press OOK Press A or Y to scroll through the Photo Capture key options E View Photo s See page 93 E Print Index See page 94 E Print Photos See page 94 E Enhance Photos See page 95 E Search by Date See page 98 E Print All Photos See page 99 E Slide Show See page 99 E Trimming See page 100 R Note If your digital camera supports DPOF printing see DPOF printing on page 100 When the option you want is highlighted press OK Print Images View Photos You can preview your photos on the LCD before you print them If your photos are large files there may be a delay before each photo is displayed on the LCD Make sure you have put the memory card or USB Flash memory drive in the proper slot Press Photo Capture 2 Press A or to choose View Photo s Press O
94. age Cause Action B W Print Only One or more of the color ink cartridges have reached the end of their life You can use the machine in black amp white mode for approximately four weeks depending on the number of papes you print While this message appears on the LCD each operation works in the following way E Printing If you click Grayscale in the Advanced tab of the printer driver you can use the machine as a black amp white printer E Copying If the paper type is set to Plain Paper or Inkjet Paper you can make copies in black amp white E Faxing If the paper type is set to Plain Paper or Inkjet Paper the machine will receive and print the faxes in black amp white If a sending machine has a color fax the machine s handshake will ask that the fax be sent as black amp white If the paper type is set to Other Glossy or Brother BP71 the machine will stop all print operations If you unplug the machine or take out the ink cartridge you cannot use the machine until you change to a new ink cartridge Replace the ink cartridge See Replacing the ink cartridges on page 151 140 Troubleshooting and Routine Maintenance Error Message Cause Action Cannot Detect You installed a new ink cartridge too quickly and the machine did not detect it Take out the new ink cartridge and re install it slowly until it clicks If you ar
95. age 19 Specifications PictBridge Compatibility Supports the Camera amp Imaging Products Association PictBridge standard CIPA DC 001 Visit http www cipa jp pictbridge for more information Interface USB direct interface 189 Scanner Color Black TWAIN Compliant WIA Compliant Color Depth Resolution Document Size Scanning Width Gray Scale Auto Crop Yes Yes Yes Windows 2000 Professional Windows XP Windows XP Professional x64 Edition Windows Vista Mac OS X 10 3 9 10 4 x 10 5 x 1 Yes Windows XP 2 Windows Vista 36 bit color Processing Input 24 bit color Processing Output Actual Input 30 bit color Actual Output 24 bit color Up to 19200 x 19200 dpi interpolated Up to 1200 x 2400 dpi optical Scanner Glass Up to 1200 x 600 dpi optical ADF ADF Width 5 8 in to 8 5 in 148 mm to 215 9 mm ADF Length 5 8 in to 14 in 148 mm to 355 6 mm Scanner Glass Width Max 8 5 in 215 9 mm Scanner Glass Length Max 11 7 in 297 mm Up to 8 26 in 210 mm 256 levels Yes For the latest driver updates for the Mac OS X you are using visit us at http solutions brother com 2 Windows XP in this User s Guide includes Windows XP Home Edition Windows XP Professional and Windows XP Professional x64 Edition Maximum 1200 x 1200 dpi scanning when using the WIA Driver for Windows XP and Windows Vista resolution up to 19200 x 19200 dpi can be sele
96. ain D Press Scan Press A or to choose Scan to Media Press OK Press A or to choose Set New Default Press OK and 1 to choose Yes amp Press Stop Exit How to reset to the factory settings You can restore all the settings you have changed to the factory settings Press Scan Press A or to choose Scan to Media Press OK Press A or to choose Factory Reset Press OK and 1 to choose Yes Press Stop Exit 108 Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are using PhotoCapture Center you can easily identify and troubleshoot any problems E Hub is Unusable This message will appear if a Hub or USB Flash memory drive with a Hub has been put into the USB direct interface E Media Error This message will appear if you put in a memory card that is either bad or not formatted or when there is a problem with the media drive To clear this error take out the memory card E No File This message will appear if you try to access a memory card or USB Flash memory drive in the drive slot that does not contain a JPG file Mout of Memory This message will appear if you are working with images that are too large for the machine s memory This message will also appear when a memory card or USB Flash memory drive you are using does not have enough available space for the scanned document E Media is
97. all the fax numbers by repeating step press Aor to choose Complete Press OK Press Black Start E Note e If you did not use up any of the numbers for Groups you can broadcast faxes to as many as 250 different numbers e The machine s available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting If you broadcast to the maximum numbers available you will not be able to use dual access and delayed fax e Ifthe Out of Memory message appears press Stop Exit to stop the job If more than one page has been scanned press Black Start to send the portion that is in the machine s memory Canceling a Broadcast in progress Press Menu Press A or Y to choose Fax Press OK Press A or to choose Remaining Jobs Press OK The LCD will show the fax number being dialed and the Broadcast job number Press OK The LCD will ask you the following message Cancel Job Yes gt Press 1 No gt Press 2 Press 1 to cancel the number being dialed The LCD will then show the Broadcast job number 6 Press OK The LCD will ask you the following message Cancel Job Yes gt Press 1 No gt Press 2 To cancel the Broadcast press 1 Press Stop Exit Sending a Fax Additional sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings resolution co
98. anDisk Corporation Memory Stick is a trademark of Sony Corporation xD Picture Card is a trademark of FUJIFILM Corporation Toshiba Corporation and Olympus Optical Co Ltd PictBridge is a trademark Memory Stick PRO Memory Stick PRO Duo Memory Stick Duo MagicGate Memory Stick Memory Stick Micro and M2 are trademarks of Sony Corporation BROADCOM SecureEasySetup and the SecureEasySetup logo are trademarks or registered trademarks of Broadcom Corporation in the United States and or other countries AOSS is a trademark of Buffalo Inc Wi Fi WPA WPA2 Wi Fi Protected Access and Wi Fi Protected Setup are either trademarks or registered trademarks of Wi Fi Alliance in the United States and or other countries Intel and Pentium are trademarks of Intel Corporation in the U S and other countries AMD is a trademark of Advanced Micro Devices Inc FaceFilter Studio is a trademark of Reallusion Inc All other trademarks are the property of their respective owners 128 Troubleshooting and Routine Maintenance Troubleshooting IMPORTANT For technical help you must call the country where you bought the machine Calls must be made from within that country If you think there is a problem with your machine check the chart below and follow the troubleshooting tips Most problems can be easily resolved by yourself If you need additional help the Brother Solutions Center offers the latest FAQs and troubleshootin
99. ance from the Brother machine we strongly recommend the use of Genuine Brother Supplies Troubleshooting and Routine Maintenance aD Open the ink cartridge cover If one or more of the ink cartridges have reached the end of their life the LCD shows B amp W Print Onlyor Cannot Print 2 Press down to unlock the release lever and take out the ink cartridge for the color shown on the LCD Open the new ink cartridge bag for the color shown on the LCD and then take out the ink cartridge 151 GD Turn the green knob on the protective Gently push in the ink cartridge until it yellow cap clockwise until it clicks to clicks and then close the ink cartridge release the vacuum seal then remove cover the cap 1 D The machine will automatically reset the ink dot counter Note If you replaced an ink cartridge for example Black the LCD may ask you to verify that it was a brand new one for example Did You Change Black For each new cartridge you installed press 1 Yes to automatically reset the ink dot counter for that color If the ink cartridge you installed is not a brand new nipu one be sure to press 2 No wi e If the LCD shows No Cartridge or A Cannot Detect after you install the ink cartridges check that the ink cartridges are installed properly 5 Each color has its own correct position Insert the ink cartridge in the direction of the arrow on the label
100. and other print media ceccseeeeeee cece eee ceeeeeesneeeeeeeeeeeeeeseeenees 9 Loading envelopes and pOStcards cccceceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeaeaaeeaeeeeenes 11 Loading photo o gt 61 aeeeeemeerer eee te meee eer eet ere eee eee ere ene a are 13 Removing small printouts from the machine ce eeeeeeeeeeeeeeeeeeeeeeeeeeaeeees 15 ea UES 6 ceo Beene entre amen a ee ee mene ear ae eee ney ere ae 16 Acceptable paper and other print Me Ia ceceecceeceeeeeeeeeeeeeeeeeeeeeeeeaaeeaeeeeeees 17 Recommended print media ac core te te ccets ca ceacecucenetcatta Lier sndse luce geudteoeptantattented 17 Handling and using print Media cee ceeeeeeee eee ee ee cee cece eee eneeeneeeeeeeeseeeeaes 17 Choosing the right print M dia ccc cece cece eee eeeeeee tee eetteteeeeeeeeeenees 19 Loading documents meeeemeen rae emt etter en ee eee ne ns erence ee pe ee 21 Using the AD Sheree ene ne eatin aen rarer ernest a eee meee re sr are ee ere 21 Using the scanner glass ches a eteesSecdetccessncthakdusdena tee dicieesanabiasSedteedtenudccneeteees 22 Scapnable area Beeman tee mene ne a atte ter eee te ren oe ee Mere ere eerste err a 23 3 General setup 24 0107011 CC ace cc eecacutenzca scar teaeniantece atest eqsencansectese sae secctaaneceeetedemneee senataceecasancanianae 24 Turning the machine OM occas ec eect ne ae Geena eee dies 24 Turning the machine UN i ee ale Mees teats Ge ctl ner ente
101. are skewed Make sure the paper is loaded properly in the paper tray and the paper side guides are adjusted correctly See Loading paper and other print media on page 9 Make sure the Jam Clear Cover is closed properly Smudged stain at the top center of the printed page Make sure the paper is not too thick or curled See Acceptable paper and other print media on page 17 Smudged stain at the right or left corner of the printed page Make sure the paper is not curled when you print on the back side of the paper with the Print Odd Pages and Print Even Pages settings Printing appears dirty or ink seems to run Make sure you are using the recommended types of paper See Acceptable paper and other print media on page 17 Don t handle the paper until the ink is dry Make sure you are using Genuine Brother Innobella Ink If you are using photo paper make sure that you have set the correct paper type If you are printing a photo from your PC set the Media Type in the Basic tab of the printer driver Stains appear on the reverse side or at the bottom of the page Make sure the printer platen is not dirty with ink See Cleaning the machine s printer platen on page 154 Make sure you are using Genuine Brother Innobella Ink Make sure you are using the paper support flap See Loading paper and other print media on page 9 130 Printing continued Troubleshoot
102. ate For details see Quick Setup Guide For example the fifth image scanned on July 1 2009 would be named 07010905 PDF You can change the color and quality Quality Selectable File Format Color 150 dpi JPEG PDF Color 300 dpi JPEG PDF Color 600 dpi JPEG PDF B W 200x100 dpi TIFF PDF B W 200 dpi TIFF PDF a Make sure you have put the memory card or USB Flash memory drive in the proper slot IMPORTANT DO NOT take out the memory card or USB Flash memory drive while Photo Capture is blinking to avoid damaging the card USB Flash memory drive or the data stored on them Load your document amp Press Scan Press A or to choose Scan to Media Press OK 106 5 Do one of the following E To change the quality press A or Y to choose Quality Go to step E Press Black Start or Color Start to start scanning without changing additional settings QO Press lt or gt to choose Color 150 dpi Color 300 dpi Color 600 dpi B W 200x100 dpi orB W 200 dpi Press OK Do one of the following E To change the file type go to step E Press Black Start or Color Start to start scanning without changing additional settings Press A or Y to choose File Type Press lt 4 or gt to choose JPEG PDF or TIFF Press OK Note e If you chose color in the resolution setting you cannot choose TIFF e If you chose black
103. ation sc ericietteceie ccc ce crccete cenmetitteesiaren nak den venecenncuesuelndeessEacenSeuceotencer 158 Checking the Serial MUMDED cccccceeceee cee cececeeeeeeeeeeeeeeeeee te eeeteteneneneneees 158 Reset fUNCt ONS sa raie aeai aiana eia aa aa a Eea EA EEE EELA EEEE E EEEE 158 How to reset the machine eeseeeessennesneesrssrerr rrr rrtrerssrsnnrnnrrternnenssrsnn nnne 158 Packing and shipping the machine cceeee cece eeeeeee ee eeeeeeeeee sees eee aeaaeaaeeeeeees 159 xiii C Menu and Features 162 On screen programming s sssssssssesesesetetortttttrrrertrrrrtrtntnrnrnnnnsrn rs tntntarsrt eter eretene 162 Men table sicie eeaeee secre aeo e oa E arena aE apaa O 162 M mory SOLAS serres chet retsesed cay se edison oles deen sheesh el cemewienienlas 162 Mode and menu keys wire teds ste Gc tadoree tee seen oye or eeredenied cess aeeedurepavedacioeeceed dese 162 Men table coe chess ad Seance e E ee a a E 163 Entering TEXt Meee tere nen ee eeen ee ee E re eee err re ree 182 D Specifications 183 General ests sed eet e cc tec esc nent ea EE ar aeae AA ESEE EERE 183 Printmedia eee oO SR a ane Oe ee nen te eee 184 Se ae nr ee eS Oe ener oa Se ere et eee Orr ene ee ore 185 COPY ee er e O ere ere irc eer oe eee ee me Oe eee eee 187 PhotoCapture CS ge ese eee cea ee cee 188 ed Let 108 pe enone ee ee e E ae ee ey Ane eee terme eee eee 189 PO LUI os ees pee te ee neta E A acta ee enlaces cc ec Sense
104. ault cece ceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 38 Restoring all settings to the factory settings ceeeeeeeeeeeeeeeeeeeeeeeeaees 39 Sending a fax manualy secsscsdcsarcsicecaatutaeediscetcatcudi cpu cnctacdae EEEE EEEE 39 Sending a fax at the end of a conversation cccccceeeeeeeeeeeeeeeeteeeteeeeeees 39 Out of Memory message iss irceeccniccnienitovnennnitesteandsoouseraeud teberenateadeageranedseusexiancs 39 viii 6 7 Receiving a Fax 40 FRECGING ModS oire ere eea o da eaP a depa E EKE a Ea EEE EE eaer ap ce en 40 Choose the correct Receive Mode ccccceceeee cece eeeeeeteeeeeeeaeaeaeaeeaeaeaeeees 40 Using receive Modes age tice dec eiiendciecrephenGeieadetd aul enbuhneutendnearudaudenianieneepieni ihepecadacty 42 ac GL S 8 beer nee oP a ame ere Sere taey E cee eee ae omens eee E 42 Peto Elier e se heed oles ata deets nace a tenet 42 ks 100 Fs eee eee ee eee en ee E err ere eee eee ree eee ee 42 External TAD secerat rie EEE ere aobscea hovdeuiepeepaceenieed ceesdeus 42 Receive mode settings ccccce les ceicdseoedbeorsrshacedsucinesedexdendepcarssesdeusuadieedacmmaccnetedvbands 43 Ring Delay renerne a EEE Ee EREE 43 F T Ring Time Fax Tel mode onlly c eeeeeeeeeeeeeaeaeeeeeeeeeeeeeeeeeeeeeeeees 43 Easy PROCS Si cererii ere Ea E EE pE EEE EEEE 44 Memory Receive Black amp White only cccceeceee cee eeeeeeeeeeeeeeeeeeeeeeeneneaeeaeeees 44 Fax FOP Wein sca ecaro Re EE
105. ax Press OK Press A or to choose Miscellaneous Press OK Press A or Y to choose TX Lock Press OK Enter a 4 digit number for the password Press OK When the LCD shows Verify re enter the password Press OK Press Stop Exit 29 Chapter 4 Changing the password Press Menu Press A or Y to choose Fax Press OK Press A or to choose Miscellaneous Press OK Press A or Y to choose TX Lock Press OK Press A or Y to choose Set Password Press OK password Press OK Enter a 4 digit number for a new password Press OK When the LCD shows verify re enter the password Press OK QO Enter a 4 digit number for the current Q Press Stop Exit 30 Turning TX Lock on off Turning TX Lock on Press Menu Press A or Y to choose Fax Press OK Press A or Y to choose Miscellaneous Press OK Press A or V to choose TX Lock Press OK Press A or to choose Set TX Lock Press OK 6 Enter the registered 4 digit password Press OK The machine goes offline and the LCD shows TX Lock Mode Turning TX Lock off ap Press Menu Enter the registered 4 digit password Press OK TX Lock is automatically turned off Note If you enter the wrong password the LCD shows Wrong Password and stays offline The machine will stay in TX Lock mode until the registered password is entered Fax Sending a Fax Receiving a Fax
106. by changing the fax resolution D Press Fax Press A or to choose Fax Resolution Press lt or gt to choose the resolution you want Press OK Note You can choose four different resolution settings for black amp white faxes and two for color faxes Black amp White Standard Suitable for most typed documents Fine Good for small print and transmits a little slower than Standard resolution S Fine Good for small print or artwork and transmits slower than Fine resolution Photo Use when the document has varying shades of gray or is a photograph This has the slowest transmission Color Standard Suitable for most typed documents Fine Use when the document is a photograph The transmission time is slower than Standard resolution If you choose S Fine or Photo and then use the Color Start key to send a fax the machine will send the fax using the Fine setting Dual Access Black amp White only You can dial anumber and start scanning the fax into memory even when the machine is sending from memory receiving faxes or printing PC data The LCD shows the new job number and available memory The number of pages you can scan into the memory will vary depending on the data that is printed on them Note Ifthe Out of Memory message appears while scanning a document press Stop Exit to cancel or Black Start to send the scanned pages Real
107. caeaeaeaeeeeeeceeeeeeeeeeeeeeeeees 82 IAK Save Mode cg cs cence hers peer ects eevee nrg a rrn 83 Paper OOM Sa vecdaee rece eeni anesore renarena eel O AEP dye ene dee ueoncuauessacstaen 83 Book COO ors cde ceteris E E N 84 Watermark CODY se cece acads eeaeee aaa a oe aeia Me OE aara e araok 85 Setting your changes as the new defaullt cee cececeeeeeeeeceeeeeeeeeteeeeeeaeeees 86 Restoring all settings to the factory settings c ceeeeeeeeeeeeeeeeetereeeaeeees 86 Out of Memory MNMGSSADG asics eds career tenets ceecenertesbensureaseineniedeaeuasesacedenaareenea 87 Section IV Direct Printing 12 PhotoCapture Center Printing photos from a memory card or USB Flash memory drive 90 PhotoCapture Center Operations geen nee ene nner ee ee ere amen 90 Printing from a memory card or USB Flash memory drive without a PC 90 Scanning to a memory card or USB Flash memory drive without a PC 90 Using PhotoCapture Center from your COMPUTE 22 2 ceceeeeeeeeeeeeeeeeeeees 90 Using a memory card or USB Flash memory drive csceseeeeeeeeeeeeeeeeeaes 90 Memory cards USB Flash memory drive and folder structures 0 91 Getting started sarees heeds tered ianea aaia a riria aea E Ei 92 Entering PhotoCapture mode ssessssssssssessreseresrsrsrsttttttttttrttrttrrrrrnnrrrnnnn nn 93 PEI UY Sc ee a E eee 93 View POL OG paren scare tnceciteeexnqudantancemscarcecstitextnentnnes baens
108. cccccccccceeceeeeeeeeeees 162 Menu Table ceeeeeeceeceeeeeeeeeeeees 162 Mode entering GODY edesedetecce es deduteds Weoredenanauneanasies 78 FAX ceperan ia RE Enae 32 Photo Capture oreciteresGecceesseuanccecene 6 93 SaN eienenn eer EnS 6 105 TIMEN eea e erences 24 Multi line connections PBX 0 61 N Network Printing See Network User s Guide on the CD ROM Scanning See Software User s Guide on the CD ROM O ONOM KOY steers Sateaics on thane eta lcs Seabee eet 24 Out of Area Caller ID ce eeeeeeeeeeees 57 203 P Packing and shipping the machine 159 RagING cene a ar nr ee 45 Paper secnusitcncsenkcucdebateadasstavateaneeceess 17 184 Capacity eccriene oer ee Ener erent 20 oreto Ilale M E ch aetel tenes beste ccnece ues 9 11 loading envelopes and postcards 11 loading photo paper cceeeeeeeeees 13 printable area siccctccsi ccc sucensenuesuertebdentaeed 16 SIZO ee ee eee ee eee ee 25 size of document cececteeeeeeeeeees 21 YS ace ee aces ces cecieatintse denacnestectemcenies 19 25 PaperPort 11SE with OCR See Software User s Guide on the CD ROM and Help in the PaperPort 11SE application to access How to Guides Personalized Ring dectacececzevscerecertereenectivees 54 Photo Bypass Tray USA eee 13 Photo Paper Tray Canada 0 08 13 PhotoCapture Center CompactFlash Be eee ener 90 DPOF printin
109. ctFlash 4 MB 16 GB Type only Microdrive is not compatible Compact I O cards such as Compact LAN card and Compact Modem card are not supported Memory Stick 16 MB 128 MB Memory Stick PRO 256 MB 16 GB Not available for music data with MagicGate Memory Stick Duo with adapter 16 MB 128 MB Memory Stick Micro M2 with adapter SD 2 SDHC 3 microSD with adapter miniSD with adapter xD Picture Card 4 USB Flash memory drive gt Up to 1200 x 2400 dpi DPOF ver 1 0 ver 1 1 Exif DCF up to ver 2 1 Photo Print JPEG Scan to Media JPEG PDF Color TIFF PDF Black True2Life Auto Correct Enhance Skin Tone Enhance Scenery Trimming Slide Show Remove Red Eye Monochrome and Sepia Up to 999 files The folder inside memory cards or USB Flash memory drive is also counted File must be stored in the 4th folder level of the memory card or USB Flash memory drive Letter A4 Photo 4 x 6 Photo 2L 5 x 7 7 Memory cards adapters and USB Flash memory drive are not included 4 xD Picture Card Conventional Card from 16 MB to 512 MB xD Picture Card Type M from 256 MB to 2 GB xD Picture Card Type M 1 GB and 2 GB xD Picture Card Type H from 256 MB to 2 GB 5 USB 2 0 Standard USB Mass Storage standard from 16 MB to 32 GB Support format FAT12 FAT16 FAT32 188 Progressive JPEG format is not supported See Paper type and size for each operation on p
110. cted by using the Brother scanner utility 190 Printer Printer Driver Resolution Printing Width Borderless Ink Save Mode Print only via network When the Borderless feature is set to On Specifications Windows 2000 Professional Windows XP Windows XP Professional x64 Edition Windows Vista Windows Server 2003 1 Windows Server 2003 x64 Edition 1 Windows Server 2008 1 driver supporting Brother Native Compression mode Mac OS X 10 3 9 10 4 x 10 5 x Brother Ink Driver Up to 1200 x 6000 dpi 1200 x 2400 dpi 1200 x 1200 dpi 600 x 1200 dpi 600 x 600 dpi 600 x 300 dpi 600 x 150 dpi Color 450 x 150 dpi Black amp White 8 26 in 8 5 in borderless 3 Letter size Letter A4 A6 Photo 4 x 6 Index Card 5 x 8 Photo L 3 5 x 5 Photo 2L 5 x 7 Postcard 3 9 x 5 8 4 Yes For the latest driver updates for the Mac OS X you are using visit us at http solutions brother com See Paper type and size for each operation on page 19 191 Interfaces USB 12 Use a USB 2 0 interface cable that is no longer than 6 feet 2 m LAN 2 Use an Ethernet UTP cable category 5 or greater Wireless LAN Your machine supports IEEE 802 11b g wireless communication with your wireless LAN using Infrastructure mode or a wireless Peer to Peer connection in Ad hoc Mode 1 Your machine has a USB 2 0 Hi speed interface The machine can also be connected to a computer that has a USB
111. d If an extension cord is used with this product make sure that the total ampere ratings of the products plugged into the extension cord do not exceed the extension cord ampere rating Also make sure that the total of all products plugged into the AC power outlet does not exceed 15 amperes USA only DO NOT place anything in front of the machine that will block received faxes DO NOT place anything in the path of received faxes 10 Wait until pages have exited the machine before picking them up 11 Never push objects of any kind into this product through cabinet slots since they may touch dangerous voltage points or short out parts resulting in the risk of fire or electric shock Never spill liquid of any kind on the product DO NOT attempt to service this product yourself because opening or removing covers may expose you to dangerous voltage points and other risks and may void your warranty Refer all servicing to a Brother Authorized Service Center For the location of your nearest Brother Authorized Service Center please call the following In USA 1 877 BROTHER 1 877 276 8437 In Canada 1 877 BROTHER 12 Unplug this product from the AC power outlet and refer all servicing to Brother Authorized Service Personnel under the following conditions E f liquid has been spilled into the product E f the product has been exposed to rain or water E f the product does not operate normally when the operating instructions are followed
112. d a black amp white fax when the memory is full it will be sent in real time Faxing from the scanner glass You can use the scanner glass to fax pages of a book one at a time The document can be up to Letter or A4 size To send color faxes with multiple pages use the ADF Note Since you can only scan one page ata time it is easier to use the ADF if you are sending a multiple page document Press Fax Place your document face down on the scanner glass See Using the scanner glass on page 22 Enter the fax number using the dial pad Speed Dial or Search Press Black Start or Color Start E f you press Black Start the machine starts scanning the first page Go to step E f you press Color Start the machine starts sending the document When the LCD asks you Next Page do one of the following E To send a single page press 2 to choose No or press Black Start again The machine starts sending the document E To send more than one page press 1 to choose Yes and go to step Place the next page on the scanner glass Press OK The machine starts scanning the page Repeat steps and for each additional page Sending a Fax Faxing A4 size documents from the scanner glass When documents are A4 size you need to set the correct Scan Size to A4 If you do not the bottom portion of the faxes will be missing 1 Press Fax Press A or to choose Glas
113. d key the number of times shown in this reference table to access the character you want Press one two three four five Key time times times times times 2 A B C 2 A 3 D E F 3 D 4 G H 4 G 5 J K L 5 J 6 M N O 6 M 7 P Q R S 7 8 T U V 8 T 9 W X Y Z 9 Inserting spaces To enter a space in a fax number press gt once between numbers To enter a space in a name press gt twice between characters Making corrections If you entered an incorrect letter and want to change it press 4 to move the cursor under the incorrect character Then press Clear Back Re enter the correct character You can also back up and insert letters Repeating letters If you need to enter a letter that is on the same key as the letter before press to move the cursor to the right before you press the key again Special characters and symbols Press x or 0 repeatedly until you see the special character or symbol you want Press x for space amp x x Press for lt gt _ Press0 for English AAAACEEEEIIi OOO00UU0 French AACEEEEIIOUUO Spanish AEINOUO 182 General 1 2 Printer Type Print Method Memory Capacity LCD liquid crystal display Power Source Power Consumption Dimensions Weight Noise Temperature Humidity ADF automatic document feeder Measured diagonally Specifications Inkjet Black Piezo with 94 x 1 nozzle Color Piezo with 94 x 3 nozzles 40 MB
114. day into one transmission Real Time TX On You can send a fax without 37 off using the memory Polled TX On Sets up your machine with 76 an document to be retrieved off by another fax machine The factory settings are shown in Bold with an asterisk Z 171 Level1 Level2 Level3 Options Descriptions Page Polling RX On Sets up your machine to poll 75 off another fax machine Overseas Mode On If you are having difficulty 37 off sending faxes overseas set this to On Glass ScanSize Letter Adjust the scan area ofthe 33 ai scanner glass to the size of the document Set New Default You can save your fax 38 settings Factory Reset You can restore all settings 39 to the factory settings A The factory settings are shown in Bold with an asterisk 172 Scan amp Menu and Features Level1 Option1 Option2 Option3 Descriptions Page Scan to E mail You can scan a black amp white See or a color document into your Software E mail application User s Scan to Image You can scan a color picture am into your graphics la application nee Scan to OCR You can have your text document converted to an editable text file Scan to File You can scan a black amp white or a color doc
115. de eseeeoeeen 57 Canceling Fax Forwarding acerca co inccaccacessesdadsuesaivs 51 jobs awaiting redial eee 38 ele ino M E daeseetaten ties 51 Cleaning paper pick up roller eeceeeeee ee 155 print he d soepie terenem 155 printer platen sesseeseeeeeeeeeeees 154 SCANIMNGN seror EEEE 154 Connecting external TAD answering machine 20 58 59 external telephone cccceeceeeeees 62 two line external TAD or telephone 61 Consumable items cece 194 Control panel Overview sesser 6 ControlCenter See Software User s Guide on the CD ROM Copy DOOK secrtiricicsttieciats detrei RE 84 brigNINESS gcadeuiicveseriivaceatecieviesiavlereesees 82 COIMASE cedeodsct cecsssseveiedebadaeadecdonionntasees 82 enlarge reduce ceeecececeecececeeeeeeeeeees 79 enter Copy mode eteteeeeeeeeeee 78 ink save mode cc csesericvaceuciceiedicxiavdiotepees 83 PISS siipiiirsse iesiri riieteks 78 out of MeEMOTY nsssssssssssssssssseseeeserrrererernne 87 page layout N in 1 nesese 80 paper SIZE decenios eperra 84 paper type secsscasscc hdc Wereedeeceoseepersencteces 83 QUAILY reopirin 79 return to factory settings 0 008 86 set new default cceeeeceeeeeeeeeees 86 SNIE gepetec Paces nts asrni p erae Eesi 78 sort ADF only aaeseeeeeeeeenereressesesesese 82 using ADF sic cessRentescceiccstesreitcsceece 21 82 using scanner glas
116. dial Pause ccccccceccsceceeeeeeeeeeeeeeseuaeeees 65 Reducing 06 0 E E ere 79 INCOMING faxes cece ee eee cette 48 Remote Retrieval ccccceeeeeeeeeeeeeeees 50 ACCESS COE 0 0 eeccceecccceeececeesscecaeeeeeaeeees 50 COMMANAS cccceeecceeeececeeeseecaeeeeeaeeees 51 getting your faxes oo eeeeeeeeeeeeeeeeeeeeeees 52 Remote Setup See Software User s Guide on the CD ROM Reports senssesooeoooeenrrenreerrerrrerrrernnnn rn rreeee 72 Caller ID History Report naassen 73 Fax Journal si cjscnndiersisamastuacivauancwtcnnsassiaxtn scien 73 Journal Period ces cgorts seecweurstiee diedievabncs 72 Help LISt sirine erann eeart 73 how to print ssesssssesssresrreerssrssrsrrrnne 74 Network Configuration eeeeeseseseeeeeeee 73 Quick Dial List secs bec dutadcedeeuiinueeuasieretinns 73 Transmission Verification 72 73 User Settings cuccctricictetosces are deetetineets 73 Resolution COPY erara eae era eee ee ee era 187 TA eee oa e a a EES 185 Pineere an a ere er errr 191 SAN arrosar TE SE EEEN riin 190 setting for next fax eee 36 Ring Delay setting cceeeceeceereees 43 RingMaster x ccvn crus cet te ac oitcae tea egtetrencend 54 S Safety Instructions ce 117 122 Scannable area ssieeieoieserceescsseesteancte 23 Scanning See Software User s Guide on the CD ROM Serial Number how to find See inside front cover Shipping the m
117. e Put the photo paper into the photo bypass tray and gently adjust the paper side guides to the paper Make sure the paper side guides touch the sides of the paper Check that the paper is flat in the tray Note e Be careful that you do not push the paper in too far it may lift at the back of the tray and cause feed problems e Always make sure that the paper is not curled or wrinkled 14 When you have finished printing photos return the photo bypass tray to the Normal printing position If you do not you will get No Paper Fed errors when you use Letter or Legal size paper Squeeze the blue photo bypass tray release button 1 using your right index finger and thumb and pull the photo bypass tray back until it clicks 2 Loading paper and documents Removing small printouts D LA ell from the machine If you do not return the photo bypass tray to the Normal printing position after printing photos you will get a No Paper Fed error when you use cut When the machine ejects small paper onto the output paper tray cover you may not be able to reach it Make sure printing has sneer Papel finished and then pull the tray completely out of the machine Photo Bypass Tray in the Normal printing position Photo Bypass Tray in the Photo printing position 15 Chapter 2 Printable area The printable area depends on the settings in the application you are using The figures bel
118. e compatible camera Depending on your camera some of these settings may not be available Camera Menu Options Selections Paper Size Letter A4 4 x 6 Printer Settings Default setting Paper Type Plain Paper Glossy Paper Inkjet Paper Printer Settings Default setting Layout Borderless On Borderless Off Printer Settings Default setting DPOF setting Print Quality Normal Fine Printer Settings Default setting Color On Off Enhancement Printer Settings Default setting Print Date On Off Printer Settings Default setting See DPOF printing on page 111 for more details If your camera is set to use the Printer Settings Default setting the machine will print your photo using the following settings 109 Chapter 13 Settings Options Paper Size 4 x 6 Paper Type Glossy Paper Layout Borderless On Print Quality Fine Color Enhancement Off Print Date Off E When your camera does not have any menu selections these settings are also used E The names and availability of each setting depends on the specification of your camera Please refer to the documentation supplied with your camera for more detailed information on changing PictBridge settings 110 Printing Images Note Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera Make sure that your ca
119. e password and IP address information 2 Speed Dial amp Fax Speed Dial amp Fax resets the following settings E Speed Dial Speed Dial and Setup Groups E Programmed fax jobs in the memory Polled Transmit Delayed Fax and Delayed Batch Transmission E Station ID Name and Number E Remote Fax Options Fax Forwarding and Paging E Report settings Transmission Verification Report Quick Dial List and Fax Journal E History Caller ID history and Outgoing Call E Faxes in memory 158 3 All Settings You can reset all the machine settings back to the settings that were set at the factory Brother strongly recommends you use this operation when you dispose of the machine Note Unplug the interface cable before you choose Network orAll Settings How to reset the machine Press Menu Press A or to choose Initial Setup Press OK Press A or Y to choose Reset Press OK D Press A or Y to choose the type of reset you want to use Press OK Press 1 to confirm O Press 1 to reboot the machine Packing and shipping the machine When you transport the machine use the packing materials that came with your machine If you do not pack the machine properly any damage that may occur in transit may not be covered by your warranty IMPORTANT It is important to allow the machine to park the print head after a print job Listen carefully to the machine before unplu
120. e not using Genuine Brother Innobella ink the machine may not detect the ink cartridge Use a new Genuine Brother Innobella Ink Cartridge If the error is not cleared call Brother Customer Service An ink cartridge is not installed correctly Take out the new ink cartridge and re install it slowly until it clicks See Replacing the ink cartridges on page 151 Cannot Print One or more of the ink cartridges have reached the end of their life The machine will stop all print operations While memory is available black and white faxes will be stored in the memory If a sending machine has a color fax the machine s handshake will ask that the fax be sent as black amp white If the sending machine has the ability to convert it the color fax will be stored in the memory as a black amp white fax Replace the ink cartridge See Replacing the ink cartridges on page 151 Comm Error Poor telephone line quality caused a communication error Send the fax again or connect the machine to another telephone line If the problem continues call the telephone company and ask them to check your telephone line Connection Fail You tried to poll a fax machine that is not in Polled Waiting mode Check the other fax machine s polling setup Cover is Open The scanner cover is not closed completely Lift the scanner cover and then close it again The ink cartridge cover is not c
121. e see Distinctive Ring on page 54 If your Brother machine shares a line with other telephones and you want it to automatically answer all incoming faxes you should select the Fax Tel mode In Fax Tel mode your Brother machine will automatically receive faxes and produce a pseudo double ring to alert you to answer voice calls If you do not want your Brother machine to automatically answer any incoming faxes you should select the Manual mode In Manual mode you must answer every incoming call and activate the machine to receive faxes Another device or service at your location may be answering the call before your Brother machine answers To test this lower the ring delay setting E If the answer mode is set to Fax Only or Fax Tel reduce the ring delay to 1 ring See Ring Delay on page 43 E Ifthe answer mode is set to External TAD reduce the number of rings programmed on your answering machine to 2 E If the answer mode is set to Manual DO NOT adjust the ring delay setting Have someone send you a test fax E If you received the test fax successfully your machine is operating properly Remember to reset your ring delay or answering machine setting back to your original setting If receiving problems recur after resetting the ring delay then a person device or subscriber service is answering the fax call before the machine has a chance to answer E f you were not able to receive the fax then another device or subsc
122. ed Length Up to 11 7 in 297 mm Width Up to 8 5 in 215 9 mm Weight Up to 4 4 Ib 2 kg 22 How to load documents Note To use the scanner glass the ADF must be empty D Lift the document cover Using the document guidelines on the left and top place the document face down in the upper left corner of the scanner glass ERGI LTRI A4l x Close the document cover IMPORTANT If you are scanning a book or thick document DO NOT slam the cover down or press on it Scannable area The scannable area depends on the settings in the application you are using The figures below show unscannable areas 3 4 14 2 Usage Document Top 1 Left 3 aa Bottom 2 Right 4 Fax Letter 0 12 in 0 16 in 3 mm 4 mm A4 0 12 in 0 04 in 3 mm 1mm Legal 0 12 in 0 16 in 3 mm 4 mm Copy Letter 0 12 in 0 12 in 3 mm 3 mm A4 0 12 in 0 12 in 3 mm 3 mm Scan Letter 0 12 in 0 12 in 3 mm 3 mm A4 0 12 in 0 12 in 3 mm 3 mm Loading paper and documents 23 On Off key You can turn the machine on and off by pressing the On Off key a Note If you have connected an external telephone or TAD it is always available Turning the machine off Press and hold down the On Off key The LCD will show Shutting Down The LCD will stay on for a few seconds before goin
123. ed paper 1 0 08 in 2 mm or greater curl may cause jams to occur e Extremely shiny or highly textured paper Paper that cannot be arranged uniformly when stacked e Paper made with a short grain Paper capacity of the output paper tray cover Up to 50 sheets of Letter Legal or A4 20 Ib 80 g m paper E Transparencies and photo paper must be picked up from the output paper tray cover one page at a time to avoid smudging 18 Choosing the right print media Paper type and size for each operation Loading paper and documents Paper Type Paper Size Usage Fax Copy Photo Printer Capture Cut Sheet Letter 8 1 2 x 11 in 215 9 x 279 4 mm Yes Yes Yes Yes A4 8 3 x 11 7 in 210 x 297 mm Yes Yes Yes Yes Legal 8 1 2 x 14 in 215 9 x 355 6 mm Yes Yes Yes Executive 7 1 4 x 10 1 2 in 184 x 267 mm Yes JIS B5 7 2 x 10 1 in 182 x 257 mm Yes A5 5 8 x 8 3 in 148 x 210 mm Yes Yes A6 4 1 x 5 8 in 105 x 148 mm Yes Cards Photo 4x 6 in 10 x 15 cm Yes Yes Yes Photo L 3 1 2 x 5 in 89 x 127 mm Yes Photo 2L 5 x 7 in 13 x 18 cm Yes Yes Index Card 5 x 8 in 127 x 203 mm Yes Postcard 1 3 9 x 5 8 in 100 x 148 mm Yes Postcard 2 5 8 x 7 9 in 148 x 200 mm Yes Double Envelopes C5 Envelope 6 4 x 9 in 162 x 229 mm Yes DL Envelope 4 3 x 8 7 in 110 x 220 mm Yes COM 10 4 1 8 x 9 1 2 in
124. eeeeeeeeeeeeeeees 105 Entering Scan MOUS ctzacescetenciecnceececteauei den nace teeises depecoandosensieeGs dasesscccuanete 105 How to scan to a memory card or USB Flash memory drive 0 106 PIO COD ceric caiesetiaetpemereeseciente EEn eae ae anaa aE 107 How to set a new default access os ccc reer atictaxanesdepeendangereelacnsiddacaaienacudeacus 108 How to reset to the factory settings cccc cece cece cee ee ee teeeteeeee ee ee eaeaeaeaeeaees 108 Understanding the Error Messages eccececeeeeeeeee eee eeeeceeeeeeseeeaeeeeeeeeeeeeeees 108 13 Printing photos from a camera 109 Printing photos directly from a PictBridge Camera cceeceeeeeeeeeeeeeteeeeeeaees 109 PictBridge requirement cecceeeeeeeeeeeceeeeeeeeenseeeeeeeeeeeseeseaeaeeaenneennees 109 Setting your digital camera ssssciscsptecesesinsdcedinke ee eee ccdeseteaec eed adoedsecteatdaetereedts 109 Printing WAG Ss ecch ac cecercce tumcas canines decd ncaa caniecncerenneccedacdonvancencannepsaceentenacnedins 110 DPOF MO as i a hte ate ee cated a areca sh eed aaas 111 Printing photos directly from a digital camera without PictBridge 4 111 el G12 qe Ul Le a kc aarne nenna cy ers tae aan mr ee ree ahr eee eee ae eee 112 Understanding the Error Messages 0 ce eee ee cece eee ee eeeee cree eee ee eee aeaaeaaeeeeeeeeeeeeeeeees 112 Section V Software 14 Software and Network features 114 xii Section
125. eeeees 143 Not Registered eeeee 64 143 Out Of Memory eee eeeeeeccceceteteeeeeeeeees 143 while scanning a document 87 Unable to Clean ceeeeeeeeeeees 144 Unable to Init siexiiviisececsacteastdseiecienlavees 144 Unable to Print csisdssctaceatnodexsecraccser veces 144 Unable to Scan esseen 144 Extension telephone using 0008 63 External telephone connecting 62 202 F Fax codes changing ener me eens eae ms eee tere 50 63 Fax Receive Code 006 44 62 63 Remote Access Code ccccceeeeeees 50 Telephone Answer Code 5 62 63 USING een ee oreo ese et fe een er nee 63 Fax Forwarding changing remotely 51 52 programming a number sessen 44 Fa Strage oionn eee 46 printing from Memory ccceeeeeeeeeeees 49 turning Ofi 2st iiekeecacetetese eee eeuareeeetenet 47 turning ON eee neta oreee ese mene eee ese 46 Fax from PC See Software User s Guide on the CD ROM Fax stand alone PECCIVING ssrin enei 40 at end of conversation 42 49 difficulties occcnctccx chet oncenceeuasuccs 129 132 Easy Receive ccceeeeeeeeeeeeteeeeeeeees 44 F T Ring Time setting 0 0 43 Fax Forwarding cceceeeeeeeeeeeeeeeeees 51 from extension telephone 62 63 from external telephone 0 62 MOPE septa eonecaci tees 46 into the Memory
126. eport after every fax you send A portion of the fax s first page appears on the report E off Prints a report only if your fax is unsuccessful due to a transmission error Off is the default setting E Off Image Prints a report only if your fax is unsuccessful due to a transmission error A portion of the fax s first page appears on the report Press Menu Press A or Y to choose Fax Press OK Press A or Y to choose Report Setting Press OK Printing Reports Press A or to choose Transmission Press lt or gt to choose On On Image Off or Off Image Press OK QO Press Stop Exit Note e If you choose On Image or Off Image the image will only appear on the Transmission Verification Report if Real Time Transmission is set to Off See Real Time Transmission on page 37 If your transmission is successful OK will appear next to RESULT on the Transmission Verification Report If transmission is not successful NG will appear next to RESULT Fax Journal activity report You can set the machine to print a journal at specific intervals every 50 faxes 6 12 or 24 hours 2 or 7 days If you set the interval to off you can still print the report by following the steps in How to print a report on page 74 The factory setting is Every 50 Faxes Press Menu Press A or Y to choose Fax Press OK Pres
127. equires the Caller ID subscriber service offered by many local telephone companies See Caller ID on page 57 The number or name if available from the last 30 faxes and telephone calls you received will be stored in the Caller ID history You can view the list or choose one of these numbers to fax to add to Speed Dial or delete from the history When the thirty first call comes in to the machine it replaces information about the first call D Press Fax Press A or to choose Caller ID hist Press OK Press A or Y to choose the number you want Press OK E Do one of the following E To send a fax press A or Y to choose Send a fax Press OK Press Black Start or Color Start E f you want to store the number press A or Y to choose Add to Speed Dial Press OK See Storing Speed Dial numbers from Outgoing Calls on page 67 E Press A or Y to choose Delete Press OK Press 1 to confirm Press Stop Exit Note e USA only If you redial from the Caller ID history outside your area code you must set up your AREA CODE in advance See Setting up your area code USA only on page 57 e You can print the Caller ID List See How to print a report on page 74 66 Storing numbers You can set up your machine to do the following types of easy dialing Speed Dial and Groups for broadcasting faxes When you dial a Quick Dial number the LCD shows the name if you stored it or
128. er PC FAX Software MFC models only E 6 PhotoCapture Center 7 Firewall settings For Network users Section Il Apple Macintosh Section Ill Using the Scan key Index D Brother Macintosh SOFTWARE USER S GUIDE For DCP users This documentation is far both MFC and DCP models Where it says MFC in this user s guide please read MFC as DCP amp Make sure your Macintosh is turned on Insert the Brother CD ROM into your CD ROM drive Double click the Documentation icon D Double click your language folder and then double click the top html Click SOFTWARE USER S GUIDE or NETWORK USER S GUIDE in the top menu and then click the heading you would like to read from the list at the left of the window O SOFTWARE USER S IDE E General Information section windows a Soyo Macintosh ag Prha and Faxing 9 Scanning 140 ControlCenter2 11 Remote Setup amp PhotoCapture Center Section Ill Using the Scan key Index D Brother Top SOaM tered NETWORK USER S GUIDE Site may SOFTWARE USER S GUIDE For DCP users This documentation is for both MFC and DCP models Where it says MFC in this user s guide please read MFC as DCP Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary 116 129 162 183 197 Safety and Legal Ch
129. es the received fax in the memory The machine will then dial the fax number you have programmed and forward the fax message D Press Menu Press A or Y to choose Fax Press OK Press A or to choose Setup Receive Press OK Press A or Y to choose Memory Receive Press OK Press Aor to choose Fax Forward Press OK O Enter the forwarding number up to 20 digits Press OK Press A or Y to choose Backup Print Onor Backup Print Off Press OK IMPORTANT If you choose Backup Print On the machine will also print the fax at your machine so you will have a copy This is a safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine When you receive a color fax your machine prints the color fax at your machine but does not send the fax to the fax forwarding number you programmed pO Press Stop Exit Paging When you choose Paging your machine dials the cell phone or pager number you have programmed This activates your cell phone or pager so you will know that you have a fax message in the memory If you have set Paging a backup copy of the received fax will automatically be printed at the machine D Press Menu Press A or Y to choose Fax Press OK Press A or to choose Setup Receive Press OK Press A or Y to choose Memory Receive 4 Press OK Press A or Y to choose Paging Pres
130. eseese 90 PictBridge DPOF Printing 22422246 wears eee 111 Power failure cecesecceccceeceeeceeeeeeeeeeees 162 Presto PageManager See Help in Presto PageManager application Print checking alignment eee 157 Checking quality eeeeeeeeeeeeeeeeeee 156 difficulties 00 cee cc cece eeeeeeeeeeees 129 132 9 Le 9S ee enn ee ee 191 fax from Memory doscsccetcecerelecuetenreeets 49 printable area eccseeeeeeeeeeeeeeeeees 16 TEPON oaeo ee ee eet Se oor ne rans er 73 resolution ac cictocsins csiseeaccntensvnonarcesecenecedies 191 specifications s ieee 191 Printing on small paper cdeicetaccactecceeesncss 15 See Software User s Guide on the CD ROM Programming your machine 162 Q Quick Dial Access codes and credit card PUIG IS neeese a aeae 71 Broadcasting ccctncceecceceinttacbasceacescctesieoss 34 using Groups acic22 cies 34 Group dial changing eae eee ene ne Stra 67 68 setting up Groups for Broadcasting 69 Ss 6 0 eee ea Tae e e 64 Speed Dial changing terse reereutchecbieete es eases 67 68 setting up by 2 digit location 66 setting up from Caller ID history 68 setting up from outgoing calls 67 SIN O anete rriei 64 R Receive Mode External TAD idiniriin inn 40 Fax Only so ccoacaclhctie tien ete iabnnieebcaxendeestetiases 40 Faxe aeo ete tec cake setae sae E ustedes 40 Manual incana r iaai 40 Re
131. ettings See page 101 E f you do not want to change any settings press Color Start to print PhotoCapture Center Printing photos from a memory card or USB Flash memory drive Remove Red Eye The machine detects eyes in your photos and will attempt to remove red eye from your photo a Note There are some cases when red eye may not be removed e When the face is too small in the image e When the face is turning too far up down left or right Make sure you have put the memory card or USB Flash memory drive in the proper slot Press Photo Capture Press A or to choose Enhance Photos Press OK Press lt or gt to choose your photo Press OK Press A or to choose Remove Red Eye Press OK E When Remove Red Eye Is successful the photo with the effect is shown The adjusted part is shown in a red frame E When Remove Red Eye is unsuccessful Unable to Detect is shown Press OK to go back to the previous level E Note Press to try Remove Red Eye once again QO Press OK and Aor Y to increase or decrease the number of copies QO Do one of the following E Press OK and change the print settings See page 101 E f you do not want to change any settings press Color Start to print Monochrome You can convert your photo to black amp white Make sure you have put the memory card or USB Flash memory drive in the proper slot
132. f it can you must separate the line for your machine See Easy Receive on page 44 60 Converting telephone wall outlets There are three ways to convert to an RJ11 jack The first two ways may require help from the telephone company You can change the wall outlets from one RJ14 jack to two RJ11 jacks Or you can have an RJ11 wall outlet installed and slave or jump one of the telephone numbers to it The third way is the easiest Buy a triplex adapter You can plug a triplex adapter into an RJ14 outlet It separates the wires into two separate RJ11 jacks Line 1 Line 2 anda third RJ14 jack Lines 1 and 2 If your machine is on Line 1 plug the machine into L1 of the triplex adapter If your machine is on Line 2 plug it into L2 of the triple adapter Triplex Adapter RJM eeeoirrrisnenis TT f L2 a Installing machine external two line TAD and two line telephone When you are installing an external two line telephone answering device TAD and a two line telephone your machine must be isolated on one line at both the wall jack and at the TAD The most common connection is to put the machine on Line 2 which is explained in the following steps The back of the two line TAD must have two telephone jacks one labeled L1 or L1 L2 and the other labeled L2 You will need at least three telephone line cords the one that came with your machine and two for your external two line TAD You wil
133. fault You can save your copy 86 settings Factory Reset You can restore all settings 86 to the factory settings The factory settings are shown in Bold with an asterisk 2 175 Watermark Copy Settings Option1 Option2 Option3 Option4 Descriptions Page Template Text CONFIDENTIAL DRAFT COPY Position A B C E z Qf J H Pattern Size Small Medium Large Angle 90 45 0 45 90 Transparency 2 mal o ami 2 Color Red Orange Yellow Blue Green Purple Black Apply Uses a template to place text into your document as a Watermark 85 The factory settings are shown in Bold with an asterisk E 176 Menu and Features Option1 Option2 Option3 Option4 Descriptions Page Media Select image from media Position A B G E T Q ny H Pattern Size Small Medium Large Angle 90 45 0 45 90 Transparency 1 o 1 2 Apply Places a logo or text into your document as a Watermark using an image from removable media 85 Scan Set watermark document and press Start Transparency 1 2 Apply You can choose the level of transparency of the watermark as you scan it from a paper document 86 Z The factory setti
134. g off Turning the machine on Press the On Off key 24 General setup Mode Timer The machine has four temporary mode keys on the control panel Fax Scan Copy and Photo Capture You can change the amount of time the machine takes after the last Scan Copy or PhotoCapture operation before it returns to Fax mode If you choose off the machine stays in the mode you used last 7 0 x TAN 0 O U x lt 3 Photo Capture Press Menu Press A or to choose General Setup Press OK Press A or to choose Mode Timer Press lt 4 or gt to choose 0Sec 30Secs 1Min 2Mins 5Mins or Off Press OK Press Stop Exit Paper settings Paper Type To get the best print quality set the machine for the type of paper you are using Press Menu Press A or to choose General Setup Press OK Press Aor Y to choose Paper Type Press lt 4 or gt to choose Plain Paper Inkjet Paper Brother BP71 Other Glossy or Transparency Press OK O Press Stop Exit E Note The machine ejects paper with printed surfaces face up onto the paper tray in front of the machine When you use transparencies or glossy paper remove each sheet at once to prevent smudging or paper jams General setup Paper Size You can use five sizes of paper for copies Letter Legal A4 A5 and 4 x 6 in 10 x 15 cm and three sizes for printing faxes Letter Legal and A4 When you change the
135. g sccs sce tensincnctnctiicdcceacttede et 100 from PC See Software User s Guide on the CD ROM Memory Stick PRO ooo 90 Memory Stick eeens 90 Photo Effects Auto Correct stokes tsica ses saveelenias deities 95 Enhance Scenery eiennenn neee 96 Enhance Skin Tone 0 eeee 96 Monochrome 2 cccceeceeeeeeeeeeeeeeees 97 Remove Red Eye 2 ccceeceeceeeeees 97 Se lel epee scat cid cate e a Rea a aE nEn eet 98 Preview photos cceeceecseeeeeeeeeeeeeees 93 Print settings Borderless secede Bie iccides eee 104 Brightness siosoececctecadactcemerseieieennel ten 103 072 1 ic Caan eer eee erent na 103 CrOpp NG ecaectesieaben ce aces iencorrsameccectcvesties 104 Paper type amp size e eee 102 Prnt Date sessir ts tatten ccebeceeceeanee 104 QUAY gaeeneee eon ieee ert peer anne ne 101 102 Return to factory setting 04 105 Set new default c cc cceeeeceeeeeeeees 105 Printing all photos aise diresehce dee oon c2 ce eda ceeds 99 ON aces EE EE E 94 10112 croinn ierni naiaiaee 94 Scan to Media PULOMCMOD tadcedie E 107 change file name s 106 memory card acsccaecees tases eles 105 USB Flash memory sesse 105 SD sees oA Mesa etee sc dadateanadeae uss 90 SDHG enaar ee a eee 90 Search by Date l 98 Slide ShOW re 99 specifications sosoeeeeeeeeeeee enrere 188 TPPIEAMIING ecto ecerteetsencses te ceteennccecemecntdedteins 100 xD Picture Card
136. g tips Visit us at http solutions brother com If you are having difficulty with your machine Printing Difficulty Suggestions No printout Check the interface cable or wireless connection on both the machine and your computer See the Quick Setup Guide Check that the machine is plugged in and that the On Off key is on One or more ink cartridges have reached the end of their life See Replacing the ink cartridges on page 151 Check to see if the LCD is showing an error message See Error and Maintenance messages on page 140 If the LCD shows Cannot Print and Replace Ink see Replacing the ink cartridges on page 151 Check that the correct printer driver has been installed and chosen Make sure that the machine is online Click Start and then Printers and Faxes Right click and choose Brother MFC XXXX where XXXX is your model name and make sure that Use Printer Offline is unchecked When you choose the Print Odd Pages and Print Even Pages settings you may see a print error message on your computer as the machine pauses during the printing process The error message will disappear after the machine re starts printing 129 Printing continued Difficulty Suggestions Poor print quality Check the print quality See Checking the print quality on page 156 Make sure that the Media Type setting in the printer driver or the Paper Type setting in the
137. gged the telephone line cord first and then the power cord from the AC power outlet Doing this will prevent an electrical shock A DO NOT handle the plug with wet hands Doing this might cause an electrical shock Always make sure the plug is fully inserted A DO NOT pull on the middle of the AC power cord Doing this might cause an electrical shock A DO NOT use flammable substances any type of spray or an organic solvent liquid that contains alcohol or ammonia to clean the inside or outside of the machine Doing this may cause a fire or electrical shock A Unplug this product from the wall outlet before cleaning the inside of the machine 117 A If the machine becomes hot releases smoke or generates any strong smells immediately unplug the machine from the AC power outlet Call Brother Customer Service See Brother numbers on page i A If metal objects water or other liquids get inside the machine immediately unplug the machine from the AC power outlet Call Brother Customer Service See Brother numbers on page i A Use caution when installing or modifying telephone lines Never touch telephone wires or terminals that are not insulated unless the telephone line has been unplugged at the wall jack Never install telephone wiring during a lightning storm Never install a telephone wall jack in a wet location A This product must be installed near an AC power outlet that i
138. gging it to make sure that all mechanical noise has stopped Not allowing the machine to finish this parking process may lead to print problems and possible damage to the print head ee Open the ink cartridge cover Press the ink release lever to release the ink cartridge and take out the ink cartridges See Replacing the ink cartridges on page 151 Install the green protective part and then Troubleshooting and Routine Maintenance IMPORTANT e Make sure that the plastic tabs on both sides of the green protective part 1 have securely clicked into place 2 E L i ror a roe Po KO JB E If you are not able to find the green protective part DO NOT remove the ink cartridges before shipping It is essential that the machine be shipped with either the green protective part or the ink cartridges in position Shipping without them will cause damage to your machine and may void your warranty Lift the machine from the front and hook the tab of the green protective part into the keyed opening 1 on the bottom of the paper tray Then latch the protective part over the raised portion of the paper tray 2 159 Unplug the machine from the telephone 160 wall jack and take the telephone line cord out of the machine
139. he Menu table that begins on page 163 These pages list the menu selections and options Memory storage Even if there is a power failure you will not lose the settings you have chosen using the Menu key because they are stored permanently Also you will not lose your settings in the PhotoCapture Fax and Copy mode key menus if you have chosen Set New Default You may have to reset the date and time 162 Menu and Features Mode and menu keys Menu Access the main menu Access each mode and its menu of temporary settings T 0 x TAN hn Q a x 3 Photo Capture E Scroll through the current menu level Go back to the previous menu level gt Go to the next menu level E Go to the next menu level OK E Accept an option E ion n Cancel the current operation Cleat Back E Go back to the previous menu level operation Exit the menu or stop the current ry Stop Exit Menu and Features Menu table The menu table will help you understand the menu selections and options that are found in the machine s programs The factory settings are shown in Bold with an asterisk Menu Menu qe Level1 Level2 Level3 Options Descriptions Page General Setup Mode Timer Off Sets the time to return to 24 agen Fax mode 30Secs 1Min 2Mins 5Mins Paper Type Plain Paper Sets the type of paperin 25 Ink
140. he Presto PageManager application How to find Network setup instructions Your machine can be connected to a wireless or wired network You can find basic setup instructions in the Quick Setup Guide If your wireless access point supports SecureEasySetup Wi Fi Protected Setup or AOSS follow the steps in the Quick Setup Guide For more information about network setup please see the Network User s Guide Accessing Brother Support Windows You can find all the contacts you will need such as Web support Brother Solutions Center Customer Service and Brother Authorized Service Centers in Brother numbers on page i and on the Brother CD ROM E Click Brother Support on the top menu The following screen will appear Macromedia Flash Player 8 Multi Function Center Top Menu Brother Support wy Brother Home Page Ce Support Information ey Brother Mall com wy Shop Online Canada D Brother Solutions Center ED suppies information wy Brother CreativeCenter E To access our web site http Awww brother com click Brother Home Page E To view all Brother Numbers including Customer Service numbers for the USA and Canada click Support Information E To access the USA Brother online shopping mall http www brothermall com for additional product and services information click Brother Mall com E To access Canada s Brother online shopping mall http www brother ca for additional
141. hone Answer Code 62 63 FCC notices ccccssscsccccessseseecsaneeeeees 123 G Gray scale 22 cccutinisneviceacecnctarienies 185 190 Groups for Broadcasting 69 H Help LCD messages ccececceseseesseeseeeeeeeees 162 using Mode and menu keys 162 Menu Table cccccseeeeeeeeees 162 163 HOOK KOY sreraseip inneni aenean pa eet 6 Ident A Calll annn aoannnnnnaannnnnnnnnnnnnnnnnnnnnnnna 54 dent A RiNng sesseseeesesenesnrsssssssssrrrnrrrrrenne 54 Ink cartridges checking ink volume eeeeeeee eee 157 INK dot counter ce cecceeeceeaeeeeeeae eens 151 replacing 26 seeaeth cee cee cee 151 Tay a0 0 gt f Ae 194 J Jacks Convert to RJ11 jack triplex adapter 60 EXT External telephone nsss 62 TAD peeckor eer me kern ent Marre eser he rennen enh heater 61 Jams o ole 001 18 er 147 012 6 rensie eee ence apei 148 L LCD liquid crystal display 7 162 BVIGMIIGSS scenie 28 9 gt een ee ee 28 Dimi TIME ereite 28 Help LIST ssrasncenenri oane 73 M Macintosh See Software User s Guide on the CD ROM Maintenance routine replacing ink cartridges c 151 Manual CUANING sceteciacnicadtpercaiecrarstascssveadceaahaieee 64 PSC spe tocsccetreshes ee sep ies eee 40 WANSIMISSION cgsssccccdieuisetscnsteriecrncsecucdaes 39 Memory Security c cseseseeeeeeeeees 76 Memory Storage c
142. ice calls and faxes automatically The Fax Tel receive mode is used when sharing the Brother machine and your telephone on the same line Choose Fax Tel as your receive mode See Fax Tel on page 42 Important Note You cannot receive voice messages on either Voice Mail or an answering machine with the Fax Tel mode Do you expect to receive very few faxes Choose Manual as your receive mode You control the telephone line and must answer every call yourself See Manual on page 42 40 Receiving a Fax To set the receive mode follow the instructions below Press Menu Press Aor Y to choose Initial Setup Press OK Press Aor to choose Receive Mode Press lt 4 or gt to choose Fax Only Fax Tel External TAD or Manual Press OK Press Stop Exit The LCD will show the current receive mode 41 Chapter 6 Using receive modes Some receive modes answer automatically Fax Only and Fax Tel You may want to change the ring delay before using these modes See Ring Delay on page 43 Fax Only Fax Only mode will automatically answer every call as a fax call Fax Tel Fax Tel mode helps you automatically manage incoming calls by recognizing whether they are fax or voice calls and handling them in one of the following ways E Faxes will be automatically received E Voice calls will start the F T Ring to tell you to pick up the line The F T Ring is a fast pseudo double ring made by your machi
143. imits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures E Reorient or relocate the receiving antenna E Increase the separation between the equipment and receiver E Connect the equipment into an outlet on a circuit different from that to which the receiver is connected E Call the dealer or an experienced radio TV technician for help E This transmitter must not be co located or operated in conjunction with any other antenna or transmitter IMPORTANT Changes or modifications not expressly approved by Brother Industries Ltd could void the user s authority to operate the equipment Industry Canada Compliance Statement Canada only This Class B digital apparatus complies with Canadian ICES 003 Cet appareil num rique de la classe B est conforme a la norme NMB 003 du Canada Operation is subject to the following two conditions 1 this device may n
144. in the paper tray An extra sheet has been included in the paper package for this purpose E When you use transparencies or photo paper remove each sheet at once to prevent smudging or paper jams E Avoid touching the printed surface of the paper immediately after printing the surface may not be completely dry and may stain your fingers Loading paper and documents Recommended print media To get the best print quality we suggest using Brother paper See the table below We recommend using 3M Transparency Film when you print on transparencies Brother paper Paper Type Item Letter Plain BP60PL100 USA only Letter Glossy Photo BP71GLTR Letter Inkjet Matte BP60ML USA only 4 x 6 in Glossy Photo BP71GP Handling and using print media E Store paper in its original packaging and keep it sealed Keep the paper flat and away from moisture direct sunlight and heat E Avoid touching the shiny coated side of photo paper Load photo paper with the shiny side facing down E Avoid touching either side of transparencies because they absorb water and perspiration easily and this may cause decreased output quality Transparencies designed for laser printers copiers may stain your next document Use only transparencies recommended for inkjet printing 17 Chapter 2 IMPORTANT DO NOT use the following kinds of paper e Damaged curled wrinkled or irregularly shap
145. ing Book copy corrects dark borders and skew You can copy only on Letter Legal A4 A5 or when copying from the scanner glass Your Photo 4 x 6 in 10 x 15 cm paper machine can correct the data automatically or you can make specific corrections D Press Copy Load your document Press Copy Load your document Enter the number of copies you want Enter the number of copies you want Press A or Y to choose Paper Size Press A or Y to choose Book Copy Press lt 4 or gt to choose Letter Legal A4 A5 Or 4 x6 Press OK E f you want to correct the data yourself press lt 4 or gt to choose On Preview Do one of the following 9860086 If you do not want to change additional settings press Black Start or Color Start Press Black Start or Color Start and go to step E f you want the machine to correct the data automatically press lt 4 or gt to choose On and go to step Adjust the skewed data by using or Remove the shadows by using A or Y 7 If you are finished making corrections press Black Start or Color Start Note Page Layout Sort Ink Save Mode Fit to Page andWatermark Copy are not available with Book Copy 84 Watermark Copy You can place a logo or text into your document as a Watermark You can select one of the template watermarks data from your media cards or USB Flash memory drive or scanned data a Note Fit to Page Page Layou
146. ing and Routine Maintenance Difficulty Suggestions The machine prints dense lines on the page Check Reverse Order in the Basic tab of the printer driver The printouts are wrinkled In the printer driver Advanced tab click Color Settings and uncheck Bi Directional Printing for Windows or Bi Directional Printing for Macintosh Make sure you are using Genuine Brother Innobella Ink Cannot perform page layout printing Check that the paper size setting in the application and in the printer driver are the same Print speed is too slow Try changing the printer driver setting The highest resolution needs longer data processing sending and printing time Try the other quality settings in the printer driver Basic tab Also click Color Settings and make sure you uncheck Color Enhancement True2Life Turn the borderless feature off Borderless printing is slower than normal printing See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM True2Life is not working properly If the image data is not full color in your application such as 256 color True2Life will not work Use at least 24 bit color data with the True2Life feature Photo paper does not feed properly When you print on Brother Photo paper load one extra sheet of the same photo paper in the paper tray An extra sheet has been included in the paper pac
147. ing and storing numbers Storing Speed Dial numbers from Outgoing Calls You can also store Speed Dial numbers from the Outgoing Call history i Press Redial Pause You can also choose Outgoing Call by pressing Fax amp Press A or Y to choose the name or number you want to store Press OK amp Press A or to choose Add to Speed Dial Press OK Press A or to choose the 2 digit Speed Dial location where you want to store the number Press OK 5 Do one of the following E Enter the name up to 16 characters using the dial pad Press OK To help you enter letters see Entering Text on page 182 E To store the number without a name press OK o Press OK to confirm the fax or telephone number Do one of the following E Enter the second fax or telephone number up to 20 digits Press OK E f you do not want to store a second number press OK Press A or to choose Complete Press OK amp Press Stop Exit 67 Chapter 8 Storing Speed Dial numbers from the Caller ID history If you have the Caller ID subscriber service from your telephone company you can also store Speed Dial numbers from incoming calls in the Caller ID History See Caller ID on page 57 Press Fax 2 Press A or to choose Caller ID hist Press OK Press A or Y to choose the number you want to store Press OK Press A or to choose Add to Speed Dial Pre
148. ings are shown in Bold with an asterisk i 166 Menu and Features Level1 Level2 Level3 Level4 Options Descriptions Network Wired LAN Ethernet Auto Chooses the Continued Continued 100B FD Bthetnetiling mode 100B HD 10B FD 10B HD MAC Address You can see your machine s MAC address from the control panel WLAN TCP IP BOOT Method Auto Chooses the ee BOOT method ia that best suits RARP your needs BOOTP DHCP IP Address 000 255 Enter the IP 000 255 address 000 255 000 255 Subnet Mask 000 255 Enter the Subnet 000 255 masg 000 255 000 255 Gateway 000 255 Enter the Gateway 000729 address 000 255 000 255 Node Name BRWXXXXXXXXXXXX Enter the Node name WINS Config Auto Chooses the l WINS Static A configuration mode WINS Server Primary Specifies the IP 000 000 000 000 Secondary 000 000 000 000 address of the primary or secondary server DNS Server Primary 000 000 000 000 Secondary 000 000 000 000 Specifies the IP address of the primary or secondary server See Network User s Guide on the CD ROM The factory settings are shown in Bold with an asterisk 2 167 Level1 Level2 Level3 Level4 Options Descriptions Network Continued WLAN Continued TCP IP Continued APIPA On Off Automatically allocates the IP addres
149. ith Page Layout Press Copy Load your document Enter the number of copies you want Press A or Y to choose Page Layout Press 4 or gt to choose Off 1 in 1 2 in 1 P 2 in 1 L 4 in 1 P 4 in 1 L or Poster 3 x 3 Press OK If you do not want to change additional settings press Black Start or Color Start to scan the page If you placed the document in the ADF or are making a poster the machine scans the pages and starts printing If you are using the scanner glass go to step After the machine scans the page press 1 to scan the next page glass Place the next page on the scanner Press OK Repeat steps and for each page of the layout D After all the pages have been scanned press 2 to finish Note If photo paper has been chosen in the Paper Type setting for N in 1 copies the machine will print the images as if Plain paper had been chosen Making copies Place the document face down in the direction shown below E 2 in 1 P 4 wt e A E 2in1 L Eg N E 4in 1 P AAE E 4in1 L q3 e EE E Poster 3 x 3 You can make a poster size copy of a photograph 81 Chapter 11 Sorting copies using the ADF You can sort multiple copies Pages will be stacked in the order 321 321 321 and so on Press Copy Lo
150. iving onthe LCD or hear a click on the phone line through the handset you are using just replace the handset Your machine will do the rest If Easy Receive is Off If you are at the machine and answer a call first by lifting a handset then press Black Start or Color Start and then press 2 to receive If you answered at an extension telephone press 5 1 See Using external and extension telephones on page 62 Note e If this feature is set to On but your machine does not connect a fax call when you lift an extension or external telephone handset press the fax receive code 5 1 e If you send faxes from a computer on the same telephone line and the machine intercepts them set Easy Receive to O Press Menu Press Aor Y to choose Fax Press OK Press A or to choose Setup Receive Press OK Press lt 4 or gt to choose On or Off Press OK 6060 86 OS Press Stop Exit Press A or Y to choose Easy Receive Memory Receive Black amp White only You can only use one Memory Receive operation at a time E Fax Forwarding E Paging E Fax Storage E PC Fax Receive E Off You can change your selection at any time If received faxes are still in the machine s memory when you change the memory receive operation a question will appear on the LCD See Changing Memory Receive Operations on page 48 Fax Forwarding When you choose Fax Forward your machine stor
151. jet Paper the paper tray Brother BP71 Other Glossy Transparency Paper Size Letter Sets the size of the paper 25 Legal in the paper tray A4 A5 4 xX6 Volume Ring Off Adjusts the ring volume 26 Low Med High Beeper Off Adjusts the volume level 26 Low of the beeper ed High Speaker Off Adjusts the volume level 27 oe of the speaker Med High Auto Daylight On Change this setting to On 27 ofe if you want the machine to change automatically for Daylight Saving Time The factory settings are shown in Bold with an asterisk E 163 Level1 Level2 Level3 Options Descriptions Page General Setup LCD Settings LCD Contrast Light Adjusts the contrast of the 28 Continued Med LCD Dark Backlight Light You can adjust the 28 Wed brightness of the LCD F backlight Dark Dim Timer Off You can set how long the 28 ieee LCD backlight stays on after the last key press 20Secs 30Secs Wallpaper slg You can choose the 28 2 wallpaper of the LCD 3 4 Sleep Mode 1Min You can choose how long 27 OMG the machine must be idle ins x before it goes into sleep 3Mins mode 5Mins 10Mins 30Mins 60Mins Fax Setup Receive Ring Delay 0 Sets the number of rings 43 before the machine 1 A answers in Fax Only or 2 Fax Tel mode 3 4 F T Ring Time 20Secs Sets the pseudo double 43 30sec ring time in Fax Tel mode 40Secs 70Secs Easy Receive
152. kage for this purpose Clean the paper pick up roller See Cleaning the paper pick up rollers on page 155 Machine feeds multiple pages Make sure the paper is loaded properly in the paper tray See Loading paper and other print media on page 9 Check that more than two types of paper are not loaded in the paper tray at any one time There is a paper jam Make sure the paper length guide is set to the paper size Do not extend the paper tray when you load A5 or smaller size paper See Printer jam or paper jam on page 148 Printed pages are not stacked neatly Make sure you are using the paper support flap See Loading paper and other print media on page 9 Machine does not print from Adobe Illustrator Try to reduce the print resolution See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM 131 Printing Received Faxes Difficulty Suggestions Condensed print and white streaks across the page or the top and bottom of sentences are cut off You probably had a bad connection with static or interference on the telephone line Ask the other party to send the fax again Vertical black lines when receiving The sender s scanner may be dirty Ask the sender to make a copy to see if the problem is with the sending machine Try receiving from another fax machine Received color fax prints only in black
153. l need a fourth line cord if you add a two line telephone D Put the two line TAD and the two line telephone next to your machine O Plug one end of the telephone line cord for your machine into the L2 jack of the triplex adapter Plug the other end into the LINE jack on the back of the machine Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter Plug the other end into the L1 or L1 L2 jack of the two line TAD Telephone Services and External devices Plug one end of the second telephone line cord for your TAD into the L2 jack of the two line TAD Plug the other end into the EXT jack on the left side of the machine 1 L1 L2 L1 L2 2 L1 L2 CT ST L1 L2 Ext Line 3 4 1 Triplex Adapter 2 Two Line Telephone 3 External Two Line TAD 4 Machine You can keep two line telephones on other wall outlets as always There are two ways to add a two line telephone to the machine s wall outlet You can plug the telephone line cord from the two line telephone into the L1 L2 jack of the triplex adapter Or you can plug the two line telephone into the TEL jack of the two line TAD Multi line connections PBX We suggest you ask the company who installed your PBX to connect your machine If you have a multi line system we suggest you ask the installer to connect the unit to the last line on the system
154. lephone line Connections The external TAD must be plugged into the jack labeled EXT Your machine cannot work properly if you plug the TAD into a wall jack unless you are using Distinctive Ring Plug the telephone line cord from the telephone wall jack into the jack labeled LINE 2 Remove the protective cap 1 from the jack labeled EXT and then plug the telephone line cord from the external TAD into the EXT jack Make sure this cord is connected to the TAD at the TAD s telephone line jack and not its handset jack Set your external TAD to four rings or less The machine s Ring Delay setting does not apply Record the outgoing message on your external TAD Set the TAD to answer calls Set the Receive Mode to External TAD See Choose the correct Receive Mode on page 40 oo oO Telephone Services and External devices Recording an outgoing message OGM on an external TAD Timing is important in recording this message The message sets up the ways to handle both manual and automatic fax reception Record 5 seconds of silence at the beginning of your message This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop QD Limit your speaking to 20 seconds End your 20 second message by giving your Fax Receive Code for people sending manual faxes For example After the beep leave a message or send a fax by pressing
155. location where you want to store the Group Press OK If you want to change the Group name press A or Y to choose Change Group Name and press OK Then enter the new Group name and press OK Press Aor Y to choose Add Number Press OK To add numbers to the group press Aor Y to choose Alphabetical Order or Numerical Order and OK Press Aor Y to select a number and OK Do one of the following E To add another number to the group repeat steps to E If you are finished adding numbers to the group press A or Y to choose Complete Press OK amp Do one of the following E To store another Group for broadcasting repeat steps to E To finish storing Groups for broadcasting press Stop Exit E Note You can print a list of all the Speed Dial numbers Group numbers will be marked in the GROUP column See Reports on page 73 69 Chapter 8 Changing a Group name Press Y Speed Dial Press A or Y to choose Setup Groups Press OK amp Press A or Y to choose the Group name you want to change Press OK Press A or Y to choose Change Group Name Press OK Note How to change the stored name or number If you want to change a character press lt or gt to position the cursor under the character you want to change and then press Clear Back Re enter the character O Enter the new name up to 16 characters using the dial pad Press OK See Ente
156. machine If you answer a fax call at the external telephone connected to the EXT jack of the machine you can make the machine receive the fax by pressing Black Start and choose Receive If the machine answers a voice call and pseudo double rings for you to take over you can take the call at the external telephone by pressing Hook If you answer a call and no one is on the line You should assume that you re receiving a manual fax Press x 5 1 and wait for the chirp or until the LCD shows Receiving and then hang up GY Note You can also use the Easy Receive feature to make your machine automatically take the call See Easy Receive on page 44 Using a non Brother cordless external telephone If your non brother cordless telephone is connected to the EXT jack of the machine and you typically carry the cordless handset elsewhere it is easier to answer calls during the Ring Delay If you let the machine answer first you will have to go to the machine so you can press Hook to send the call to the cordless handset Using remote codes Fax Receive code If you answer a fax call on an extension telephone you can tell your machine to receive it by dialing the Fax Receive Code 5 1 Wait for the chirping sounds and then replace the handset See Easy Receive on page 44 If you answer a fax call at the external telephone connected to the EXT jack of the machine you can make the machine receive the fax b
157. mera is turned off Connect your camera to the USB direct interface 1 on the machine using the USB cable 1 USB direct interface 2 Turn on the camera When the machine has recognized the camera the LCD shows Camera Connected Choose the photo you want to print following the instructions from your camera When the machine starts printing a photo the LCD will show Printing IMPORTANT To prevent damage to your machine do not connect any device other than a digital camera or USB Flash memory drive to the USB direct interface DPOF printing DPOF stands for Digital Print Order Format Major digital camera manufacturers Canon Inc Eastman Kodak Company FUJIFILM Corporation Panasonic Corporation and Sony Corporation created this standard to make it easier to print images from a digital camera If your digital camera supports DPOF printing you will be able to choose on the digital camera display the images and number of copies you want to print E Note An Invalid DPOF File error can occur if the print order that was created on the camera has been corrupted Delete and recreate the print order using your camera to correct this problem For instructions on how to delete or recreate the print order refer to your camera manufacturer s support web site or accompanying documentation Printing photos from a camera Printing photos directly from a digital camera without Pict
158. ms or damage to other objects General Information possible electrical shock Hot Surface icons warn you not to Electrical Hazard icons alert you to a A touch machine parts that are hot Z Notes tell you how you should i respond to a situation that may arise or give tips about how the current operation works with other features Accessing the Software User s Guide and Network User s Guide This User s Guide does not contain all the information about the machine such as how to use the advanced features of the Printer Scanner PC Fax and Network When you are ready to learn detailed information about these operations read the Software User s Guide and Network User s Guide that are on the CD ROM Viewing Documentation Viewing Documentation Windows To view the documentation from the Start menu point to Brother MFC XXXX where XXXX is your model name from the programs group and then choose User s Guides in HTML format If you have not installed the software you can find the documentation by following the instructions below D Turn on your PC Insert the Brother CD ROM into your CD ROM drive Note If the Brother screen does not appear automatically go to My Computer Computer double click the CD ROM icon and then double click start exe If the model name screen appears click your model name If the language screen appears click your language The CD ROM top menu
159. n external telephone or press Hook Press on the machine s control panel Any digits dialed after this will send tone signals When you hang up the machine will return to the Pulse dialing service Fax Tel mode When the machine is in Fax Tel mode it will use the F T Ring pseudo double ringing to alert you to pick up a voice call If you are at the extension telephone you ll need to lift the handset during the F T Ring and then press 5 1 between the pseudo double rings If no one is on the line or if someone wants to send you a fax send the call back to the machine by pressing 5 1 If you are at the machine lift the external telephone s handset and then press Hook to answer Telephone Services and External Telephone services Your machine supports the Caller ID and Distinctive Ring subscriber telephone services that some telephone companies offer Features like Voice Mail Call Waiting Call Waiting Caller ID RingMaster answering services alarm systems or other custom features on one telephone line may create problems with the operation of your machine If you have Voice Mail on your telephone line please read the following carefully Voice Mail If you have Voice Mail on the same telephone line as your Brother machine Voice Mail and the Brother machine will conflict with each other when receiving incoming calls For example if your Voice Mail is set to answer after 4 rings and your Br
160. n requires that the 1 not be used for calls within your area code enter your area code in this setting With the area code setting calls returned from the caller ID history to your area code will be dialed using 10 digits area code 7 digit number If your dialing plan does not follow the standard 1 area code 7 digit number dialing system for calling outside your area code you may experience problems returning calls automatically from the caller ID history If this is not the procedure followed by your dialing plan you will not be able to return calls automatically Press Menu Press A or Y to choose Fax Press OK Press A or to choose Miscellaneous Press OK Press Aor Y to choose Caller ID Press OK Use the dial pad to enter your area code Press OK 8 OS Press Stop Exit 57 Chapter 7 Connecting an external TAD telephone answering device You may choose to connect an external answering device However when you have an external TAD on the same telephone line as the machine the TAD answers all calls and the machine listens for fax calling CNG tones If it hears them the machine takes over the call and receives the fax If it does not hear CNG tones the machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message The TAD must answer within four rings the recommended setting is two rings The machine cannot hear C
161. n scan a black amp white or color document into a memory card or USB Flash memory drive Black amp white images can be in TIFF or PDF file format and color images can be in PDF or JPEG file format Search An electronic numerical or alphabetical listing of stored Speed Dial and Group numbers 199 Speed Dial A pre programmed number for easy dialing You must press T Speed Dial the two digit code and Black Start or Color Start to start the dialing process Standard resolution 203 x 97 dpi It is used for regular size text and quickest transmission Station ID The stored information that appears on the top of faxed pages It includes the sender s name and fax number Super Fine resolution B amp W 392 x 203 dpi Best for very small print and line art TAD telephone answering device You can connect an external device or answering machine to the EXT jack of your machine Telephone Answer Code For Fax Tel mode only When the machine answers a voice call it pseudo double rings You can pick up at an extension telephone by pressing this code 5 1 Temporary settings You can choose certain options for each fax transmission and copy without changing the default settings Tone A form of dialing on the telephone line used for Touch Tone telephones Transmission The process of sending faxes over the phone lines from your machine to the receiving fax machine Transmission Verification Report A listing f
162. nded mode for ordinary printouts This produces good copy quality with good copy speed E Best Use best mode to copy precise images such as photographs This provides the highest resolution and slowest speed Making copies Press Copy Load your document Enter the number of copies you want Press A or Y to choose Quality Press lt 4 or gt to choose Fast Normal or Best Press OK 9860086 If you do not want to change additional settings press Black Start or Color Start Enlarging or reducing the image copied You can choose an enlargement or reduction ratio If you choose Fit to Page your machine will adjust the size automatically to the paper size you set Press Copy Load your document Enter the number of copies you want Press A or to choose Enlarge Reduce Press lt 4 or gt to choose 100 Enlarge Reduce Fit to Pageor Custom 25 400 79 Chapter 11 QO Do one of the following E f you chose Enlarge or Reduce press OK and press lt 4 or gt to choose the enlargement or reduction ratio you want Press OK E f you chose Custom 25 4008 press OK and then enter an enlargement or reduction ratio from 25 to 400 Press OK E f you chose 100 o0rFit to Page go to step 198 4 x6 A4 186 4 x6 LTR 104 EXE LTR 100 97 LTR7 A4 93 A4 LTR 83 LGL gt A4 78 LGL LTR
163. ne Also see F T Ring Time Fax Tel mode only on page 43 and Ring Delay on page 43 Manual Manual mode turns off all automatic answering functions unless you are using the Distinctive Ring feature To receive a fax in manual mode lift the handset of the external telephone or press Hook When you hear fax tones short repeating beeps press Black Start or Color Start and choose Receive You can also use the Easy Receive feature to receive faxes by lifting a handset on the same line as the machine Also see Easy Receive on page 44 42 External TAD External TAD mode lets an external answering device manage your incoming calls Incoming calls will be handled in one of the following ways E Faxes will be automatically received E Voice callers can record a message on the external TAD For more information see Connecting an external TAD telephone answering device on page 58 Receive mode settings Ring Delay The Ring Delay sets the number of times the machine rings before itanswersin Fax Only or Fax Tel mode If you have external or extension telephones on the same line as the machine keep the ring delay setting of 4 rings See Using external and extension telephones on page 62 and Easy Receive on page 44 Press Menu Press A or Y to choose Fax Press OK Press A or to choose Setup Receive Press OK Press Aor Y to choose Ring Delay QO Press lt 4 or gt to cho
164. needs Fax Tel External TAD anual Date amp Time Puts the date and time on See the LCD and in headings Quick of faxes you send Setup Station ID Fax Set your name and fax Guide number to appear on each Name page you fax Tone Pulse Tone Choose the dialing mode Canada only Pulse Dial Tone Detection You can shorten the dial 139 __ tone detect pause No Detection Compatibility High Adjusts the modem speed 139 to help resolve Normal Basic for VoIP transmission problems The factory settings are shown in Bold with an asterisk 169 Level1 Level2 Level3 Options Descriptions Page Initial Setup Continued Reset Network Resets the print server back to its factory default settings such as the password and IP address information Speed Dial amp Fax Deletes all stored Speed Dial numbers and restores the Station ID Quick Dial List Transmission Verification Report and Fax Journal back to the factory default settings All Settings Resets all the machine s settings back to the settings that were set at the factory 158 Local Language USA only English Spanish Allows you to change the LCD language for your country Local Language Canada only English French Allows you to change the LCD language for your country See Quick Setup Guide
165. ngs are shown in Bold with an asterisk 177 Photo Capture _ _ Level1 Level2 Level3 Options Descriptions Page View Photo s See the print You can preview your 93 settings in the photos on the LCD following table Print Index Layout Format 6 Images Line You can print a thumbnail 94 age 5 Images Line pag Paper Type Plain Paper Inkjet Paper Brother BP71 Other Glossy Paper Size Letter A4 Print Photos See the print You can print an individual 94 settings in the image Enhance Photos Auto Correct following table You can adjust your photos 95 Enhance Skin with these settings Tone Enhance Scenery Remove Red Eye Monochrome Sepia Search by Date You can search your 98 photos from date Print All Photos You can print all photos in 99 your memory card or USB Flash memory drive Slide Show The machine starts a Slide 99 Show of your photos Trimming You can trim your photo 100 and print a part of the image The factory settings are shown in Bold with an asterisk 2 178 Print Settings Menu and Features Option1 Option2 Option3 Option4 Descriptions Page Print Quality Normal Choose the print quality 102 Does not appear Photo when DPOF Print is chosen Paper Type Plain Paper
166. nnect a camera that is not using the USB Mass Storage standard This message will also appear if you connect a broken device to the USB direct interface For more detailed solutions see Error and Maintenance messages on page 140 Software Software and Network features 114 The CD ROM includes the Software User s Guide and Network User s Guide for features available when connected to a computer for example printing and scanning These guides have easy to use links that when clicked will take you directly to a particular section You can find information on these features E Printing E Scanning E ControlCenter3 Windows E ControlCenter2 Macintosh E Remote Setup E Faxing from your computer E PhotoCapture Center E Network Printing E Network Scanning E Wired and Wireless Network How to read HTML User s Guide This is a quick reference for using the HTML User s Guide Windows Note If you have not installed the software see Viewing Documentation on page 2 ap From the Start menu point to Brother MFC XXXX where XXXX is your model number from the programs group then click User s Guides in HTML format click SOFTWARE USER S GUIDE or NETWORK USER S GUIDE from the Top Menu 114 Software and Network features lick the heading you would like to view from the list at the left of the window 3 ControlCenter3 amp 4 Remote Setup Not le E 5 Broth
167. not find the accessory you need and you have a Visa MasterCard Discover or American Express credit card you can order accessories directly from Brother You can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase Note In Canada only Visa and MasterCard are accepted In USA 1 877 552 MALL 1 877 552 6255 1 800 947 1445 fax http www brothermall com In Canada 1 877 BROTHER Description Item Ink Cartridge Standard lt black gt LC61BK Prints approx 450 pages 1 Ink Cartridge lt cyan gt blue LC61C Prints approx 325 pages 1 Ink Cartridge lt magenta gt red LC61M Prints approx 325 pages Ink Cartridge lt yellow gt LC61Y Prints approx 325 pages 1 Premium Plus Glossy Finish Photo Paper Letter size 20 sheets BP71GLTR 4 x 6 size 20 sheets BP71GP Matte Finish Inkjet Paper Letter size 25 sheets BP60ML USA only Plain Finish Inkjet Paper Letter size 100 sheets BP60PL100 USA only Telephone Line Cord LG3077001 USA only User s Guide LX1508001 English for USA and Canada LX1508002 French for Canada 1 For more information about the replacement consumables visit us at http Avww brother com pageyield Notice Disclaimer of Warranties USA and Canada BROTHER S LICENSOR S AND THEIR DIRECTORS OFFICERS EMPLOYEES OR AGENTS COLLECTIVELY BROTHER S LICENSOR MAKE NO WARRANT
168. nt cartridge Replacement lt Black gt LC61BK lt Cyan gt LC61C Consumables lt Magenta gt LC61M lt Yellow gt LC61Y Black Approximately 450 pages Cyan Magenta Yellow Approximately 325 pages 1 Approx cartridge yield is declared in accordance with ISO IEC 24711 For more information about the replacement consumables visit us at www brother com pageyield What is Innobella gt Innobella is a range of genuine consumables offered by Brother D The name Innobella derives from the words Innovation and innobella Bella meaning Beautiful in Italian and is a representation of the py innovative technology providing you with beautiful and long lasting print results When you print photo images Brother recommends Innobella glossy photo paper BP71 series for high quality Brilliant prints are made easier with Innobella Ink and paper 194 Specifications Network LAN LAN Support for Protocols Network Security Setup Support Utility You can connect your machine to a network for Network Printing Network Scanning PC Fax Send and access photos from PhotoCapture Center 1 Also included is Brother BRAdmin Light 2 Network Management software Windows 2000 Professional Windows XP Windows XP Professional x64 Edition Windows Vista Windows Server 2003 3 Windows Server 2003 x64 Edition Windows Server 2008 3 Mac OS X 10 3 9 10 4 x 10 5 x
169. ntenance MeSSAQGES 2 eeceeeceececeeeeeeeeeeeeeteeeeeeeeseneeenaaeeeeenees 140 EO ea MOM saae doves tates mecttaetanaease conven EAEE E TE 146 Transferring your faxes or Fax Journal report ccccceceeeeeeeeeeeeeeeeeeeeeees 146 Do c ment jai ce ccc ce tts as teeta ee el had E E Eene E EKE 147 Printer jam or paper jam e cetevsee cceeteetfeccadeelacitaiet ed bebe nse eiueecercateerteneian 148 Routine WEINER Sse a osc aece So ceraececint dan ced tehengutec beemeesauaeeuebecdenceucntosaeesinss 151 Replacing the ink cartridges iosicsececestceiveccedeeinntdecnntdecdtendeaddadesasadixtixecsendace 151 Cleaning the outside of the machine cccececeee eee e eee eeeee eee ee te eeteeeeeeteee 153 Cleaning WAS CAINS sree cea ete dea tcc iaioa auealeaderte lw ainan anini IEE Eii 154 Cleaning the machine s printer platen ccccecetee ee ee eee ee ee rrene ee teeeeeeeeee 154 Cleaning the paper pick up rollers ccceeceeecee eee e eee e eee tet e ee ee ee teeeeeeeee 155 Cleaning the print head cee ceeeeeeececeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeteeeteeeeneeee 155 Checking the print quality occ cee ceed at ceeded atarlt orate ducedaccestteivedehiuerectingtenedes 156 Checking the print alignment ccccccecececeeeeee cee ee cette ee ee eee ee ee eteteeeteneneeeees 157 Checking the ink volume Syacsccscecsctctes Roce cbotc ca chdnnwdndebdeendieindindandseitehemeedadans 157 Machine Inform
170. nter mode 4 Menu keys E Volume keys Kl lt gt While the machine is idle you can press these keys to adjust the ring volume Speed Dial key RA A Press to store Speed Dial and Group numbers in the machine s memory Lets you store look up and dial numbers that are stored in the memory lt qor gt Press to scroll backward or forward to a menu selection Also press to choose options om OOOO Fax 12 45 12 21 2009 Clear Back 3 Baorv Press to scroll through the menus and options E Menu Access the main menu E Clear Back Press to delete characters or to go back to the previous menu level E OK Lets you choose a setting 5 Start keys oO T Color Start Lets you start sending faxes or making copies in full color Also lets you start a scanning operation in color or black amp white depending on the scanning setting in the ControlCenter software oO LJ Black Start Lets you start sending faxes or making copies in black amp white Also lets you start a scanning operation in color or black amp white depending on the scanning setting in the ControlCenter software General Information Stop Exit 4 5 6 ry Stop Exit Stops an operation or exits the menu Ink Lets you clean the print head check the print quality and check the available ink volume LCD liquid crystal display Displays messages on the screen to help you set up and use your machine Als
171. nter the new name using the dial pad up to 16 characters Press OK See Entering Text on page 182 QO If you want to change the first Fax Tel number press A or to choose Fax Tell or Fax Tel2 then press gt and enter the new fax or telephone number using the dial pad up to 20 digits amp Do one of the following E Enter the second new fax or telephone number up to 20 digits Press OK E f you do not want to change the second number press OK Press A or Y to choose Complete Press OK Press Stop Exit Setting up groups for broadcasting Groups which can be stored on a Speed Dial location allow you to send the same fax message to many fax numbers by pressing only T Speed Dial Search OK the two digit location and Black Start First you ll need to store each fax number in a Speed Dial location Then you can include them as numbers in the Group Each Group uses up a Speed Dial location You can have up to six Groups or you can assign up to 198 numbers in a large Group See Storing Speed Dial numbers on page 66 and Broadcasting Black amp White only on page 34 Press 4 Speed Dial Press A or Y to choose Setup Groups Press OK Dialing and storing numbers amp Press A or Y to choose GROUP1 GROUP2 GROUP3 GROUP4 GROUP5 or GROUP6 for the Group name where you will store the fax numbers Press OK 4 Press A or to choose the two digit Speed Dial
172. ntifying badges or insignias Copyrighted works cannot be copied Sections of a copyrighted work can be copied for fair use Multiple copies would indicate improper use Works of art should be considered the equivalent of copyrighted works Licenses and Certificates of Title to motor vehicles may not be copied under certain state provincial laws 127 Trademarks The Brother logo is a registered trademark of Brother Industries Ltd Brother is a registered trademark of Brother Industries Ltd Multi Function Link is a registered trademark of Brother International Corporation Windows Vista is either a registered trademark or trademark of Microsoft Corporation in the United States and or other countries Microsoft Windows Windows Server and Internet Explore are registered trademarks of Microsoft Corporation in the United States and or other countries Apple Macintosh and Safari are trademarks of Apple Inc registered in the United States and other countries Adobe Flash Illustrator PageMaker and Photoshop are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and or other countries Nuance the Nuance logo PaperPort and ScanSoft are trademarks or registered trademarks of Nuance Communications Inc or its affiliates in the United States and or other countries Microdrive is a trademark of International Business Machines Corporation CompactFlash is a registered trademark of S
173. ntrast scan size overseas mode delayed fax timer polling transmission and real time transmission Press Fax The LCD shows Xv Fax Resolution 14 Standard Contrast Auto Speed Dial I Outgoing Call I Fax gt Press Start 2 Press A or to choose a setting you want to change amp Press lt or gt to choose an option Press OK Repeat steps to to change more settings Note e Most settings are temporary and the machine returns to its default settings after you send a fax e You can save some of the settings you use most often by setting them as default These settings will stay until you change them again See Setting your changes as the new default on page 38 35 Chapter 5 Contrast If your document is very light or very dark you may want to change the contrast For most documents the factory setting Auto can be used It automatically chooses a suitable contrast for your document Use Light when sending a light document Use Dark when sending a dark document D Press Fax Press A or Y to choose Contrast Press lt 4 or gt to choose Auto Light or Dark Press OK Note Even if you choose Light or Dark the machine will send the fax using the Auto setting in any of the following conditions e When you send a color fax e When you choose Photo as the Fax Resolution 36 Changing fax resolution The quality of a fax can be improved
174. o you can adjust the angle of the LCD screen by lifting it On Off You can turn the machine on and off If you turn the machine off it will still periodically clean the print head to maintain print quality To prolong print head life provide the best ink cartridge economy and maintain print quality you should keep your machine connected to the power at all times Chapter 1 LCD screen The LCD shows the current machine status when the machine is idle 12 45 12 21 2009 5 1 Wireless Status A four level indicator shows the current wireless signal strength if you are using a wireless connection O r 0 Max Memory Status Lets you see the available memory in the machine Ink indicator Lets you see the available ink volume Current Receive Mode Lets you see the current receive mode E Fax Fax only E F T Fax Tel E TAD External TAD E Mn1 Manual Faxes in memory Shows how many received faxes are in the memory Basic Operations The following steps show how to change a setting in the machine In this example the Mode Timer setting is changed from 2 minutes to 30 seconds D Press Menu D Press A or to choose General Setup Press OK amp Press A or Y to choose Mode Timer Press lt 4 or gt to choose 30Secs 1 General Setup lt Mode Timer 4 30Secs Paper Type Plain Paper Paper Size Volume Auto Daylight Letter Off Select amp Press OK Press
175. o a memory card or USB Flash memory drive on page 105 Using PhotoCapture Center from your computer You can access a memory card or USB Flash memory drive that is inserted in the front of the machine from your computer See PhotoCapture Center for Windows or Remote Setup amp PhotoCapture Center for Macintosh in the Software User s Guide on the CD ROM 90 Using a memory card or USB Flash memory drive Your Brother machine has media drives slots for use with the following popular digital camera media CompactFlash Memory Stick Memory Stick PRO SD SDHC xD Picture Card and USB Flash memory drives Memory Stick Memory Stick PRO SD SDHC xD Picture Card CompactFlash 0 87 in 22 mm or less 0 43 in 11 mm or less USB Flash memory drive E miniSD can be used with a miniSD adapter E microSD can be used with a microSD adapter E Memory Stick Duo can be used with a Memory Stick Duo adapter E Memory Stick PRO Duo can be used with a Memory Stick PRO Duo adapter E Memory Stick Micro M2 can be used with a Memory Stick Micro M2 adapter PhotoCapture Center Printing photos from a memory card or USB Flash memory drive E Adapters are not included with the machine Contact a third party supplier for adapters E This product supports xD Picture Card Type M Type M Type H Large Capacity E IBM Microdrive is no
176. o send a fax 6 If you picked up the handset of an external telephone replace it Sending a Fax Sending a fax at the end of a conversation At the end of a conversation you can send a fax to the other party before you both hang Ask the other party to wait for fax tones beeps and then to press the Start or Send key before hanging up Press Fax Load your document Press Black Start or Color Start E f you are using the scanner glass press 1 to send a fax Replace the handset of the external phone Cc 600 GO Out of Memory message If you get an Out of Memory message while scanning the first page of a fax press Stop Exit to cancel the fax If you get an Out of Memory message while scanning a subsequent page you will have the option to press Black Start or Color Start to send the pages scanned so far or to press Stop Exit to cancel the operation ah Note If you getan Out of Memory message while faxing and you do not want to delete your stored faxes to clear the memory you can send the fax in real time See Real Time Transmission on page 37 39 Receiving a Fax Receive modes Choose the correct Receive Mode The correct Receive Mode is determined by the external devices and telephone subscriber services Voice Mail Distinctive Ring etc you have or will be using on the same line as the Brother machine Will you be using a Distinctive Ring number for recei
177. o the paper size you set Custom 25 400 You can enter an 79 enlargement or reduction ratio Paper Type Plain Paper Choose the paper type that 83 matches the paper in the Inkjet Paper tray Brother BP71 Other Glossy Transparency Paper Size Letter Choose the paper size that 84 matches the paper in the Legal tray A4 A5 4 Mag 6 LL Brightness Light Adjusts the brightness of 82 2 copies 44 o oi 1 a Li Li Li n a oaoa Dark Contrast po l aA Adjusts the contrast of 82 Lett a copies o mo pe ene ee 4 toro The factory settings are shown in Bold with an asterisk 2 174 Menu and Features Level1 Level2 Level3 Options Descriptions Page Ink Save Mode On You can save some ink 83 off Stack Sort Stack You can choose to stack or 82 sort multiple copies Sort Page Layout Off 1 in 1 You can make N in 1 or 80 Poster copies 2 in 1 P 2 in 1 L 4 in 1 P 4 in 1 L Poster 3 x 3 Book Copy On Corrects dark borders and 84 On Preview Skew Adjustment skew when copying from the scanner glass Shadow Revise off Watermark Copy Watermark Copy On Ifyou choose On You can place a logo or text 85 off see the into your document as a watermark copy Watermark settings in the following table Current Setting Exit Set New De
178. of the digits of the fax or telephone number onl ee U D Speed Dialing D Press Speed Dial RA Or you can press Fax and then press A or Y to choose Speed Dial and press OK Press A or Y to choose Search Press OK Do one of the following E Press A or Y to choose Alphabetical Order or Numerical Order Press OK E Press the two digit Speed Dial number using the dial pad See Storing Speed Dial numbers on page 66 64 Dialing and storing numbers Press A or Y to choose the number you want to dial Press OK Note If the LCD shows Not Registered when you enter or search a Speed Dial number a number has not been stored at this location Search You can search for names you have stored in the Speed Dial memory 1 Press P Speed Dial Or you can press Fax and then press A or Y to choose Speed Dial and press OK Press A or Y to choose Search Press OK Press A or to choose Alphabetical Order or Numerical Order Press OK Note e Press to make the LCD font size larger e Press to make the LCD font size smaller B If you chose Alphabetical Order in step use the dial pad to enter the first letter of the name and then press A or Y to choose the name and number you want to call Press OK Fax Redial If you are sending a fax manually and the line is busy press Redial Pause and then press Black Start or Color Start to try again If y
179. ology from Reallusion Inc gt Making a single copy D Press Copy Load your document See Loading documents on page 21 Press Black Start or Color Start Making multiple copies You can make up to 99 copies in one print run Press Copy Load your document See Loading documents on page 21 Enter the number of copies you want D Press Black Start or Color Start Note To sort the copies press A or Y to choose Stack Sort See Sorting copies using the ADF on page 82 Stop copying To stop copying press Stop Exit Copy settings You can change the copy settings temporarily for the next copy These settings are temporary and the machine returns to its default settings 1 minute after copying unless you have set the Mode Timer to 30 seconds or less See Mode Timer on page 24 If you have finished choosing settings press Black Start or Color Start If you want to choose more settings press Aor Note You can save some of the settings that you use most often by setting them as default These settings will stay until you change them again See Setting your changes as the new default on page 86 Changing copy quality You can choose from a range of quality The factory setting is Normal E Fast Fast copy speed and lowest amount of ink used Use to save time printing documents to be proof read large documents or many copies E Normal Normal is the recomme
180. ompletely closed Firmly close the ink cartridge cover until it clicks Data Remaining Print data is left in the machine s memory Press Stop Exit The machine will cancel the job and clear it from the memory Try to print again Disconnected The other person or other person s fax machine stopped the call Try to send or receive again Document Jam The document was not inserted or fed properly or the document scanned from the ADF was too long See Using the ADF on page 21 See Document jam on page 147 DR Mode in Use The machine is set to Distinctive Ring mode You cannot change the Receive Mode from Manual to another mode Set Distinctive Ring to off See Turning off Distinctive Ring on page 56 High Temperature The print head is too warm Allow the machine to cool down 141 Error Message Cause Action Hub is Unusable A Hub or USB Flash memory drive with Hub has been connected to the USB direct interface A Hub or USB Flash memory drive with Hub are not supported Unplug the device from the USB direct interface Image Too Long The proportions of your photo are irregular so effects could not be added Choose a regularly proportioned image Image Too Small The size of your photo is too small to trim Choose a larger image Ink low One or more of the ink cartridges are near the end of their life If a sending
181. onsist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five Brother International Corporation 100 Somerset Corporate Boulevard P O Box 6911 Bridgewater NJ 08807 0911 USA Brother International Corporation Canada Ltd 1 rue Hotel de Ville Dollard des Ormeaux QC Canada H9B 3H6 Visit us on the World Wide Web http www brother com These machines are made for use in the USA and Canada only We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your multi function center may not be compatible with the power available in foreign countries Using USA or Canada models overseas is at your own risk and may void your warranty
182. oosing a location Put your machine on a flat stable surface that is free of vibration and shocks such as a desk Put the machine near a telephone wall jack and a standard AC power outlet Choose a location where the temperature remains between 50 F and 95 F 10 C and 35 C WARNING DO NOT put the machine near heaters air conditioners refrigerators medical equipment chemicals or water DO NOT connect your machine to AC power outlets on the same circuit as large appliances or other equipment that might disrupt the power supply SSS A CAUTION Avoid placing your machine in a high traffic area Avoid placing your machine on a carpet DO NOT expose the machine to direct sunlight excessive heat moisture or dust DO NOT connect your machine to AC power outlets controlled by wall switches or automatic timers Disruption of power can wipe out information in the machine s memory Avoid interference sources such as speakers or the base units of non Brother cordless telephones DO NOT tip the machine or place it on any tilted surface Doing this may cause ink spillage and internal damage to your machine 116 Safety and Legal To use the machine safely Please keep these instructions for later reference and read them before attempting any maintenance A There are high voltage electrodes inside the machine Before you clean the inside of the machine make sure you have unplu
183. or the last fax sent that shows its date time and number True2Life Adjusts the color in the image for better print quality by improving sharpness white balance and color density 200 User Settings A printed report that shows the current settings of the machine A Access codes storing and dialing 71 Accessories and supplies ii ADF automatic document feeder 21 32 Answering machine TAD 0608 58 GOMMGCHING ciectcstsserersectecriiediededineasees 59 Apple Macintosh See Software User s Guide on the CD ROM Automatic fax receive secs acceso cicedeceretececente abs 40 Easy Receive estinitacscssaceucansdentiactansatas 44 B Broadcasting seeseeeeseeneeeeseesrsrr rrr rrrreene 34 setting up Groups for 0 0 eres 69 Brother accessories and supplies 0 0 00 ii Brother numbers cccccssssseeeesseseeeeees CreativeCenterr c ccsecseeeeeeeeeeeeeneees 5 Customer Service ccccccccccecececeeeeeeeeeeees i FAQs frequently asked questions i product support scicetecca2 coicdccsiniccesccecatencice i service centers ccccccceeeeseeeeeeeeeseeeeennes i Solutions Center cccceceeeceeeeseeeeeees i warranties oo cee ceceeeeccceeseceaeeeeeeaees iii iv vi C 2 Tall D E mnt trie ener Cer eer ee 57 Caller ID history cccceeececeeeeeeeeeeeeeeees 66 Caller ID History report sessen 73 Setting up your area co
184. ork settings Mcaller ID hist Lists the available Caller ID information about the last 30 received faxes and telephone calls 73 Chapter 9 How to print a report D Press Menu B Press A or to choose Print Reports Press OK amp Press A or Y to choose the report you want Press OK D Quick Dial only Press A or to choose Alphabetical Order or Numerical Order Press OK Press Black Start Press Stop Exit 74 Polling Polling overview Polling lets you set up your machine so other people can receive faxes from you but they pay for the call It also lets you call somebody else s fax machine and receive a fax from it so you pay for the call The polling feature needs to be set up on both machines for this to work Not all fax machines support polling Polling receive Polling receive lets you call another fax machine to receive a fax Setup to receive polling Press Fax Press Aor Y to choose Polling RX Press or gt to choose On or Off Press OK Enter the fax number you are polling Press Black Start or Color Start The LCD shows Dialing Sequential polling Black amp White only Sequential polling lets you request documents from several fax machines in one operation Afterwards a Sequential Polling Report will be printed ap Press Fax Q Press A or to choose Polling RX amp Press lt or gt to choose On or Off
185. ose how many times the line rings before the machine answers Press OK If you choose 0 the line will not ring at all QO Press Stop Exit Receiving a Fax F T Ring Time Fax Tel mode only When somebody calls your machine you and your caller will hear the normal telephone ring sound The number of rings is set by the ring delay setting If the call is a fax then your machine will receive it however if it is a voice call the machine will sound the F T Ring a fast double ring for the time you have set in the F T Ring Time setting If you hear the F T Ring it means that you have a voice caller on the line Because the F T Ring is made by the machine extension and external telephones will not ring however you can still answer the call on any telephone For more information see Using remote codes on page 63 Press Menu Press A or Y to choose Fax Press OK amp Press A or Y to choose Setup Receive Press OK Press A or to choose 4 F T Ring Time Press lt or gt to choose how long the machine will ring to alert you that you have a voice call 20 30 40 or 70 seconds Press OK QO Press Stop Exit g Note Even if the caller hangs up during the pseudo double ringing the machine will continue to ring for the set time 43 Chapter 6 Easy Receive If Easy Receive is On The machine can receive a fax automatically even if you answer the call When you see Rece
186. ot answer 55 Chapter 7 Registering the Distinctive Ring Turning off Distinctive Ring pattern Press Menu Very Important Press A or Y to choose Fax After you have set the Distinctive Ring feature Press OK to On your Distinctive Ring number will receive faxes automatically The receive mode is automatically set to Manual and you cannot change it to another receive mode while Distinctive Ring is set to On This ensures the Brother machine will only answer the Distinctive Ring number and not interfere when your main telephone number is called Press A or to choose Miscellaneous Press OK Press A or to choose Distinctive Press OK Press Aor to choose Off D Press Menu Press OK Press A or Y to choose Fax Press Stop Exit Press OK p GY Press A or to choose Note Miscellaneous If you turn off Distinctive Ring the Press OK machine will stay in Manual receive mode You will need to set the Receive Press A or Y to choose Distinctive Mode again See Choose the correct Press OK Receive Mode on page 40 Press A or Y to choose Set Press OK 6 Press A or Y to choose the stored ring pattern you want to use Press OK You hear each pattern as you scroll through the four patterns Make sure you choose the pattern that the telephone company gave you Press Stop Exit Distinctive Ring is now set to On 56 Caller ID The Caller ID feature lets yo
187. ot cause interference and 2 this device must accept any interference including interference that may cause undesired operation of this device 125 LAN connection A CAUTION DO NOT connect this product to a LAN connection that is subject to over voltages International ENERGY STAR Qualification Statement The purpose of the International ENERGY STAR Program is to promote the development and popularization of energy efficient office equipment As an ENERGY STAR Partner Brother Industries Ltd has determined that this product meets the ENERGY STAR specifications for energy efficiency ENERGY STAR 126 Safety and Legal Legal limitations for copying Color reproductions of certain documents are illegal and may result in either criminal or civil liability This memorandum is intended to be a guide rather than a complete listing of every possible prohibition In case of doubt we suggest that you check with counsel as to any particular questionable documents The following documents issued by the United States Canadian Government or any of its Agencies may not be copied E Money E Bonds or other certificates of indebtedness E Certificates of Deposit E Internal Revenue Stamps canceled or uncanceled E Selective Service or draft papers E Passports E United States Canadian Postage Stamps canceled or uncanceled E Food Stamps E Immigration Papers E Checks or drafts drawn by Governmental agencies E Ide
188. other machine is set to answer after 2 rings then your Brother machine will answer first This will prevent callers from being able to leave a message in your Voice Mail Similarly if your Brother machine is set to answer after 4 rings and your Voice Mail is set to answer after 2 rings then your Voice Mail will answer first This will prevent your Brother machine from being able to receive an incoming fax since Voice Mail cannot transfer the incoming fax back to the Brother machine 53 Chapter 7 To avoid conflicts between your Brother machine and your voice mail service do one of the following Get the Distinctive Ring service from your telephone company Distinctive Ring is a feature of your Brother machine that allows a person with one line to receive fax and voice calls through two different phone numbers on that one line Brother uses the term Distinctive Ring but telephone companies market the service under a variety of names such as Custom Ringing Personalized Ring Smart Ring RingMaster Ident A Ring Ident A Call Data Ident A Call Teen Ring and SimpleBiz Fax amp Alternate Number Ringing This service establishes a second telephone number on the same line as your existing telephone number and each number has its own ring pattern Typically the original number rings with the standard ring pattern and is used for receiving voice calls and the second number rings with a different ring pattern and is
189. ou want to make a second call to a number you recently dialed you can press Redial Pause and choose one of the last 30 numbers from the Outgoing Call List Redial Pause only works if you dialed from the control panel If you are sending a fax automatically and the line is busy the machine will automatically redial once after five minutes Press Redial Pause Press A or Y to choose the number you want to redial Press OK Press A or to choose Send a fax Press OK Press Black Start or Color Start Note In Real Time Transmission the automatic redial feature does not work when you are using the scanner glass Dialing and storing numbers Outgoing Call The last 30 numbers you sent a fax to will be stored in the outgoing call history You can choose one of these numbers to fax to add to Speed Dial or delete from the history Press Redial Pause You can also choose Outgoing Call by pressing Fax B Press A or Y to choose the number you want Press OK Do one of the following E To send a fax press A or Y to choose Send a fax Press OK Press Black Start or Color Start E f you want to store the number press A or Y to choose Add to Speed Dial Press OK See Storing Speed Dial numbers from Outgoing Calls on page 67 E Press A or Y to choose Delete Press OK Press 1 to confirm 4 Press Stop Exit 65 Chapter 8 Caller ID history This feature r
190. our product should you lose your receipt E may support an insurance claim by you in the event of product loss covered by insurance and E will help us notify you of enhancements to your product and special offers Please complete and fax the Brother Warranty Registration And Test Sheet or for your convenience and most efficient way to register your new product register on line at http www brother com registration FAQs frequently asked questions The Brother Solutions Center is our one stop resource for all your Fax Machine Multi Function Center needs You can download the latest software documents and utilities read FAQs and troubleshooting tips and learn how to get the most from your Brother product http solutions brother com AY Note e You can check here for Brother driver updates e To keep your machine performance up to date check here for the latest firmware upgrade for Windows only For Customer Service In USA 1 877 BROTHER 1 877 276 8437 1 901 379 1215 fax In Canada 1 877 BROTHER 514 685 4898 fax Service Center Locator USA only For the location of a Brother authorized service center call 1 877 BROTHER 1 877 276 8437 Service Center Locations Canada only For the location of a Brother authorized service center call 1 877 BROTHER Ordering accessories and supplies For best quality results use only genuine Brother accessories which are available at most Brother retailers If you can
191. ow show the unprintable areas on cut sheet paper and envelopes The machine can print in the shaded areas of cut sheet paper only when the Borderless print feature is available and turned on See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM Cut Sheet Paper Envelopes 3 4 3 4 1 11 12 12 Top 1 Bottom 2 Left 3 Right 4 Cut Sheet 0 12 in 3 mm 0 12 in 3 mm 0 12 in 3 mm 0 12 in 3 mm Envelopes 0 47 in 12 mm 0 95 in 24 mm 0 12 in 3 mm 0 12 in 3 mm Note The Borderless feature is not available for envelopes 16 Acceptable paper and other print media The print quality can be affected by the type of paper you use in the machine To get the best print quality for the settings you have chosen always set the Paper Type to match the type of paper you load You can use plain paper inkjet paper coated paper glossy paper transparencies and envelopes We recommend testing various paper types before buying large quantities For best results use Brother paper E When you print on inkjet paper coated paper transparencies and photo paper be sure to choose the proper print media in the Basic tab of the printer driver or in the Paper Type setting of the machine s menu See Paper Type on page 25 E When you print on Brother Photo paper load one extra sheet of the same photo paper
192. owing keys D Press T Speed Dial Press A or Y to choose Search Press OK Enter 03 Press A or Y to choose Speed Dial Press OK OY Note If you stored 2 numbers in one Speed Dial location you will be asked which number you want to send to Press A or Y to choose Search Press OK Enter 02 Press Black Start or Color Start You will dial 555 7000 Dialing and storing numbers To temporarily change a number you can substitute part of the number with manual dialing using the dial pad For example to change the number to 555 7001 you could press Pa Speed Dial choose Search press 03 and then press 7001 using the dial pad Note If you must wait for another dial tone or signal at any point in the dialing sequence create a pause in the number by pressing Redial Pause Each key press adds a 3 5 second delay 71 Fax reports You need to set up the Transmission Verification Report and Journal Period using the Menu keys Transmission Verification Report You can use the Transmission Verification Report as proof that you sent a fax This report lists the sender s name or fax number the time and date of transmission duration of transmission number of pages sent and whether or not the transmission was successful There are several settings available for the Transmission Verification Report E On Prints a report after every fax you send E On Image Prints a r
193. paper out of the machine Close the Jam Clear Cover Make sure the cover is closed properly Troubleshooting and Routine Maintenance QO Lift the scanner cover 1 from the front side of the machine until it locks securely in the open position Make sure that jammed paper is not left inside the machine IMPORTANT Before you unplug the machine from the power source you can transfer your faxes that are stored in the memory to your PC or another fax machine so you will not lose any important messages See Transferring your faxes or Fax Journal report on page 146 149 IMPORTANT If the paper is jammed under the print head unplug the machine from the power source and then move the print head to take out the paper If the print head is at the right corner as shown in the illustration you cannot move the print head Hold down Stop Exit until the print head moves to the middle Then unplug the machine from the power source and take out the paper If ink gets on your skin or clothing immediately wash it off with soap or detergent 150 D Lift the scanner cover to release the lock D Gently push the scanner cover support down and close the scanner cover using both hands Push the paper tray firmly back into the machine While holding the paper tray in place pull out the paper support 1 until it clicks and then unfold the paper sup
194. perfine 392 line in 15 4 line mm Black 100 stations x 2 numbers Up to 6 250 stations 1 time after 5 minutes 0 1 2 3 or 4 rings Public switched telephone network Up to 480 2 400 3 pages Up to 480 2 400 pages 185 186 Black amp White only Pages refers to the Brother Standard Chart No 1 a typical business letter Standard resolution MMR code Specifications and printed materials are subject to change without prior notice Pages refers to the ITU T Test Chart 1 a typical business letter Standard resolution MMR code Specifications and printed materials are subject to change without prior notice Copy Color Black Document Size Multiple Copies Enlarge Reduce Resolution Ink Save Mode Specifications Yes Yes ADF Width 5 8 in to 8 5 in 148 mm to 215 9 mm ADF Length 5 8 in to 14 in 148 mm to 355 6 mm Scanner Glass Width Max 8 5 in 215 9 mm Scanner Glass Length Max 11 7 in 297 mm Copy Width Max 8 26 in 210 mm Stacks Sorts up to 99 pages 25 to 400 in increments of 1 Black E Scans up to 1200 x 1200 dpi E Prints up to 1200 x 1200 dpi Color E Scans up to 600 x 1200 dpi E Prints up to 600 x 1200 dpi Yes 187 PhotoCapture Center Compatible Media Resolution File Extension Media Format Image Format Color Enhancement Photo Enhance Number of Files Folder Borderless 2 16 MB to2GB 3 4GB to 16 GB Compa
195. ping Press lt or gt to choose Off or On Press OK amp If you do not want to change additional settings press Color Start to print Cropping O 104 Borderless printing This feature expands the printable area to the edges of the paper Printing time will be slightly slower D Press A or Y to choose Borderless Press lt or gt to choose Of f or On Press OK If you do not want to change additional settings press Color Start to print Print Date You can print the date if it is already in the data on your photo The date will be printed on the lower right corner If the data doesn t have the date information you cannot use this function D Press A or to choose Print Date Press lt or gt to choose On or Off Press OK If you do not want to change additional settings press Color Start to print Note The DPOF setting on your camera must be turned off to use the Print Date feature PhotoCapture Center Printing photos from a memory card or USB Flash memory drive Setting your changes as the new default You can save the print settings you use most often by setting them as the default settings These settings will stay until you change them again Press A or Y to choose your new setting Press OK Repeat this step for each setting you want to change amp After changing the last setting press Aor Y to
196. plication How to find Network setup instructions Your machine can be connected to a wireless or wired network You can find basic setup instructions in the Quick Setup Guide If your wireless access point supports SecureEasySetup Wi Fi Protected Setup or AOSS follow the steps in the Quick Setup Guide For more information about network setup please see the Network User s Guide Chapter 1 Viewing Documentation Macintosh Turn on your Macintosh Insert the Brother CD ROM into your CD ROM drive The following window will appear a00 ay MEL Pro Suite ry x w Start Here OSX Presto PageManager Utilities Documentation Brother Solutions Center On Line Registration Double click the Documentation icon Double click your language folder Double click top html to view Software User s Guide and Network User s Guide in HTML format C English HTMi top html Click the documentation you want to read E Software User s Guide E Network User s Guide How to find Scanning instructions There are several ways you can scan documents You can find the instructions as follows Software User s Guide E Scanning Mac OS X 10 3 9 10 5 x E Contro lCenter2 Mac OS X 10 3 9 10 5 x E Network Scanning Mac OS X 10 3 9 10 5 x Presto PageManager User s Guide E The complete Presto PageManager User s Guide can be viewed from the Help selection in t
197. port flap Make sure you pull out the paper support until it clicks IMPORTANT DO NOT use the paper support flap for Legal size paper Routine maintenance Replacing the ink cartridges Your machine is equipped with an ink dot counter The ink dot counter automatically monitors the level of ink in each of the 4 cartridges When the machine detects an ink cartridge is running out of ink the machine will tell you with a message on the LCD The LCD will tell you which ink cartridge is low or needs replacing Be sure to follow the LCD prompts to replace the ink cartridges in the correct order Even though the machine tells you to replace an ink cartridge there will be a small amount of ink left in the ink cartridge It is necessary to keep some ink in the ink cartridge to prevent air from drying out and damaging the print head assembly IMPORTANT Brother strongly recommends that you do not refill the ink cartridges provided with your machine We also strongly recommend that you continue to use only Genuine Brother Brand replacement ink cartridges Use or attempted use of potentially incompatible ink and or cartridges in the Brother machine may cause damage to the machine and or may result in unsatisfactory print quality Our warranty coverage does not apply to any problem that is caused by the use of unauthorized third party ink and or cartridges To protect your investment and obtain premium perform
198. r to choose Factory Reset Press OK Press 1 to choose Yes Press Stop Exit Making copies Out of Memory message Ifthe Out of Memory message appears while scanning document press Stop Exit to cancel or Black Start or Color Start to copy the scanned pages You will need to clear some jobs from the memory before you can continue To free up extra memory do the following E Turn off Memory Receive See Turning off Memory Receive Operations on page 47 E Print the faxes that are in the memory See Printing a fax from the memory on page 49 When you get an Out of Memory message you may be able to make copies if you first print incoming faxes in the memory to restore the memory to 100 87 Chapter 11 88 Direct Printing PhotoCapture Center Printing photos from a memory card or USB Flash memory drive 90 Printing photos from a camera 109 PhotoCapture Center Printing photos from a memory card or USB Flash memory drive PhotoCapture Center Operations Printing from a memory card or USB Flash memory drive without a PC Even if your machine is not connected to your computer you can print photos directly from digital camera media or a USB Flash memory drive See Print Images on page 93 Scanning to amemory card or USB Flash memory drive without a PC You can scan documents and save them directly to a memory card or USB Flash memory drive See Scan t
199. r correction fluid on the scanner Clean the glass strip and scanner glass and the white bar and white plastic above them See Cleaning the scanner on page 154 Copies are blank Make sure you are loading the document properly See Loading documents on page 21 Fit to Page does not work properly Make sure the document is not skewed on the scanner glass Reposition the document and try again Scanning Difficulties Difficulty Suggestions TWAIN WIA errors appear when starting to scan Make sure the Brother TWAIN WIA driver is chosen as the primary source In PaperPort 11SE with OCR click File Scan or Get Photo and click Select to choose the Brother TWAIN WIA driver Poor scanning results when using the ADF Try using the scanner glass See Using the scanner glass on page 22 OCR does not work Try increasing the scanner resolution Software Difficulties Difficulty Suggestions Cannot install software or print Run the Repair MFL Pro Suite program on the CD ROM This program will repair and reinstall the software Device Busy Make sure the machine is not showing an error message on the LCD Cannot print images from FaceFilter Studio To use FaceFilter Studio you must install the FaceFilter Studio application from the CD ROM supplied with your machine To install FaceFilter Studio see the Quick Setup Guide Also before you start
200. r fax at your machine 46 PC Fax Receive Windows only If you turn on the PC Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically You can then use your PC to view and store these faxes Even if you have turned off your PC at night or on the weekend for example your machine will receive and store your faxes in its memory The number of received faxes that are stored in the memory will appear at the bottom left side of the LCD When you start your PC and the PC FAX Receiving software runs your machine transfers your faxes to your PC automatically To transfer the received faxes to your PC you must have the PC FAX Receiving software running on your PC For details see PC FAX receiving in the Software User s Guide on the CD ROM If you choose Backup Print On the machine will also print the fax Press Menu Press A or Y to choose Fax Press OK Press A or to choose Setup Receive Press OK Press A or Y to choose Memory Receive Press OK Press A or to choose PC Fax Receive Press OK O OQ Press A or to choose lt USB gt or the PC you want to receive faxes Press OK Press A or Y to choose Backup Print Onor Backup Print Off Press OK Press Stop Exit R Note PC Fax Receive is not supported in the Mac OS Before you can set up PC Fax Receive you must install the MFL Pro Suite
201. red by the limited warranty iii the proper packaging instructions are not followed and has caused damage to the product or iv the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase bill of sale The replacement Machine you receive even if refurbished or remanufactured will be covered by the balance of the limited warranty period remaining on the original Product plus an additional thirty 30 days You will keep the replacement Machine that is sent to you and your original Machine shall become the property of Brother Retain your original Accessory Items and a copy of the return freight bill signed by the courier Limitations Brother is not responsible for damage to or loss of any equipment media programs or data related to the use of this Product Except for the repair or replacement as described above Brother shall not be liable for any direct indirect incidental or consequential damages or specific relief Because some states do not allow the exclusion or limitation of consequential or incidental damages the above limitation may not apply to you THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES WRITTEN OR ORAL WHETHER EXPRESSED BY AFFIRMATION PROMISE DESCRIPTION DRAWING MODEL OR SAMPLE ANY AND ALL WARRANTIES OTHER THAN THIS ONE WHETHER EXPRESS OR IMPLIED INCLUDING IMPLIED WARRANTI
202. riber service may be interfering with your fax reception or there may be a problem with your fax line 133 Receiving Faxes continued Difficulty Suggestions Cannot receive a fax continued If you are using a telephone answering machine External TAD mode on the same line as the Brother machine make sure your answering machine is set up correctly See Connecting an external TAD telephone answering device on page 58 1 Plug the telephone line cord directly from the wall telephone jack to your Brother machine s LINE jack 2 Remove the protective cap from your Brother machine s EXT jack and then plug the telephone line cord from your answering machine into the EXT jack 3 Set your answering machine to answer within 4 rings If you are having problems receiving faxes or voice messages set your answering machine to answer within 2 or 3 rings 4 Record the outgoing message on your answering machine E Record five seconds of silence at the beginning of your outgoing message Limit your speaking to 20 seconds E End your outgoing message with your Fax Receive Code for people sending manual faxes For example After the beep leave a message or press 5 1 and Start to send a fax 5 Set your answering machine to answer calls 6 Set your Brother machine s Receive Mode to External TAD See Choose the correct Receive Mode on page 40 Make sure your Brother machine s Eas
203. ring Text on page 182 For example type NEW CLIENTS Press A or to choose Complete Press OK Press Stop Exit 70 Deleting a Group Press Y Speed Dial 2 Press A or Y to choose Setup Groups Press OK Press A or Y to choose the Group you want to delete Press OK Press A or Y to choose Delete Press OK Press 1 to confirm Press Stop Exit Deleting a number from a Group D Press T Speed Dial Press A or Y to choose Setup Groups Press OK amp Press A or Y to choose the Group you want to change Press OK 4 Press A or Y to choose the number you want to delete Press OK Press 1 to confirm Press A or to choose Complete Press OK Press Stop Exit Dialing Access codes and credit card numbers Sometimes you may want to choose from several long distance carriers when you send a fax Rates may vary depending on the time and destination To take advantage of low rates you can store the access codes of long distance carriers and credit card numbers as Speed Dial numbers You can store these long dialing sequences by dividing them and setting them up as separate Speed Dial numbers in any combination You can even include manual dialing using the dial pad See Storing Speed Dial numbers on page 66 For example you might have stored 555 on Speed Dial 03 and 7000 on Speed Dial 02 You can use them both to dial 555 7000 if you press the foll
204. rs including commas for the image numbers you want to print After you have chosen all the image numbers press OK again Enter the number of copies you want using the dial pad Do one of the following E Change the print settings See page 101 E f you do not want to change any settings press Color Start to print Enhance Photos You can edit and add effects to your photos and view them on the LCD before printing Note e After adding each effect you can enlarge the view of the image by pressing To go back to the original size press again e The Enhance Photos feature is supported by technology from Reallusion Inc i REALLUSION Auto Correct Auto Correct is available for most photos The machine decides the suitable effect for your photo cp Make sure you have put the memory card or USB Flash memory drive in the proper slot Press Photo Capture B Press A or to choose Enhance Photos Press OK Press lt or gt to choose your photo Press OK amp Press A or Y to choose Auto Correct Press OK GY Note IfRemove Red Eye appears on the LCD press to attempt to remove red eye from your photo 5 Press OK and A or Y to increase or decrease the number of copies Do one of the following E Press OK and change the print settings See page 101 E f you do not want to change any settings press Color Start to print 95 Chapter 12
205. rtridges cordless handset battery refill ribbons therma PLUS paper and thermal paper E Except as otherwise provided herein Brother warrants that the Machine and the accompanying Consumable and Accessory Items will be free from defects in materials and workmanship when used under normal conditions E This warranty applies only to products purchased and used in the United States For products purchased in but used outside the United States this warranty covers only warranty service within the United States and does not include shipping outside the United States What is the length of the Warranty Periods Machines one year from the original purchase date E Accompanying Consumable and Accessory Items 90 days from the original purchase date or the rated life of consumable whichever comes first What is NOT covered This warranty does not cover 1 Physical damage to this Product 2 Damage caused by improper installation improper or abnormal use misuse neglect or accident including but not limited to transporting this Product without the proper preparation and or packaging 3 Damage caused by another device or software used with this Product including but not limited to damage resulting from use of non Brother brand parts and Consumable and Accessory Items 4 Consumable and Accessory Items that expired in accordance with a rated life 5 Problems arising from
206. s ceeeee etree 22 Watermark ssssssssssssensesrssrssssrnsnrrrrrrnne 85 using a media card cccceseeeeeeees 85 using a paper document 06 86 using a template cece 85 using a USB Flash memory drive 85 Cordless telephone non Brother 63 Custom Ringing scssceittesresscecatus tase ctanence 54 Custom telephone features on a single e E ET 135 201 D Data Ident A Call i i 54 Dialing a pause nee ee ee ee eon 66 access codes and credit card PUSS fai ce eects cece tence aaae 71 Caller ID history nosses 66 GOUS feces cael aed ces eiaei 34 man al Gebcee Becea ct ree ee seats 64 Outgoing Call ccc eeeeeeeceeeeceeeeeeeeeeeeees 65 Speed Dial oeras 64 Direct printing from a non PictBridge camera 111 from a PictBridge camera 109 Distinctive FRING ssseseseeeeesesssenenrerrrrrrren 54 setting ring pattern aseeseen 56 TOQUE seiirt 56 Document loading sie eee et ee 21 22 Dual ACCESS cceeceeeceeceecseeteeeeeeeeeeeeeeees 37 E Easy Receive cicciccdasapeeeteacsieeiicciiniaetensdents 44 Envelopes cccccceeseseeeees 11 12 19 20 Error messages on LCD 140 B amp W Print Only aaaeeeaei 140 Cannot Detect ssssosesseseeeseseseerererne e 141 Cannot Print essesi 141 Comm Emor seriei tepesini 141 IK LOW ielicis eee eare 142 No Cartridge prerii e 142 No Paper Fed cceeccecceeseeeeeee
207. s 52 Telephone Services and External devices 53 Voice operations renerion ee ere ete eae eae rn mle rene ene ere ere ere 53 Tone or Pulse Canada Onmly cccccececeeceeeeeeeeaeaeaeeaeaeeeecececeeeeeeseeeeeeeneees 53 Fax Tel ModE isene eciec hate aaa et duane a eei aera E niin Enia 53 Telephone servicesS nnuoneenenennoeoooeenerre nern aie eeceptenenndeencncbenedecanecsno rnern nert neer eene 53 VOCS Mall serre e a E eer ee 53 Distinctive Ring ee decent ess cette dite Serie de de edecamenmadep vedyemsecbeteveannateceenctaedeietemsins 54 gt 51 B eee iene rr rer tee cer rer eter Ser mere ne rene Seen eee a eee eee ee er ee eer 57 Connecting an external TAD telephone answering device seeeeeeeeees 58 MOONS NS scat seca etree ed esac eee eed 59 Recording an outgoing message OGM on an external TAD 59 Special line considerations cece cece cee ceeeceeeeeeeeeeeeeete tee eeeeeteteneeeneeees 60 Multi line connections PBX cccccceeceeeeeeeeeeeee eee eeeeeeaeeaeaeasaeaeaeaeeaeaeaeeaes 61 External and extension telephones ccceccceceeseeeeeeteeeeeeseeeeeeeeeaeeneeeeeeeeeees 62 Connecting an external or extension telephone 0 eeeeeeeeeeeeeeeeeeeee 62 Using external and extension telephones eee eeee eee eeeeeeeeeeeaaeeaeeeeeees 62 Using a non Brother cordless external telephone cceceeeeeeeeeeeeeeeees 63 Using remote NS
208. s A or to choose Report Setting Press OK ED Press A or to choose Journal Period 5 Press lt or gt to choose an interval Press OK If you choose 7 days the LCD will ask you to choose the first day for the 7 day countdown If you choose Every 50 Faxes go to step E 6 12 24 hours 2 or 7 days The machine will print the report at the chosen time and then erase all jobs from its memory If the machine s memory becomes full with 200 jobs before the time you chose has passed the machine will print the Journal early and then erase all jobs from the memory If you want an extra report before it is due to print you can print it without erasing the jobs from the memory E Every 50 Faxes The machine will print the Journal when the machine has stored 50 jobs Enter the time to start printing in 24 hour format Press OK For example enter 19 45 for 7 45 PM Press Stop Exit Printing Reports Reports The following reports are available E Transmission Prints a Transmission Verification Report for your last transmission E Help List A help list showing how to program your machine E Quick Dial Lists names and numbers stored in the Speed Dial memory in alphabetical or numerical order E Fax Journal Lists information about the last incoming and outgoing faxes TX Transmit RX Receive E User Settings Lists your settings E Network Config Lists your Netw
209. s OK Receiving a Fax QO Enter your cell phone or pager number followed by up to 20 digits Press OK Do not include the area code if it is the same as that of your machine For example press 18005551234 Do one of the following E f you are programming your cell phone number and do not need to enter a pin press OK E f your pager needs a PIN enter the PIN press press Redial Pause and then enter your fax number followed by Press OK For example press 12345 Redial Pause 180055 56789 E f your pager does not need a PIN press Redial Pause and then enter your fax number followed by Press OK For example press Redial Pause 180055567 89 Press Stop Exit E Note You cannot change a paging number or PIN remotely 45 Chapter 6 Fax Storage If you choose Fax Storage your machine stores the received fax in the memory You will be able to retrieve fax messages from another location using the remote retrieval commands If you have set Fax Storage a backup copy will automatically be printed at the machine Press Menu Press A or Y to choose Fax Press OK Press A or Y to choose Setup Receive Press OK Press A or Y to choose Memory Receive Press OK 5 Press A or Y to choose Fax Storage Press OK Press Stop Exit Note Color faxes cannot be stored in the memory When you receive a color fax your machine prints the colo
210. s ScanSize Press lt 4 or gt to choose A4 or Letter Press OK E Note e You can save the setting you use most often by setting it as default See Setting your changes as the new default on page 38 e This setting is only available for sending documents from the scanner glass Color fax transmission Your machine can send a color fax to machines that support this feature Color faxes cannot be stored in the machine s memory When you send a color fax the machine will send it in real time even if Real Time TX is setto Off Canceling a fax in progress If you want to cancel a fax while the machine is scanning dialing or sending press Stop Exit 33 Chapter 5 Broadcasting Black amp White only Broadcasting is when the same fax message is automatically sent to more than one fax number You can include Groups Speed Dial numbers and up to 50 manually dialed numbers in the same broadcast After the broadcast is finished a Broadcast Report will be printed 34 Press Fax Load your document Press A or Y to choose Broadcasting Press OK You can add numbers to the broadcast in the following ways E Press A or Y to choose Add Number and enter the number using the dial pad Press OK E Press A or Y to choose Speed Dial and OK Press A or Y to choose Alphabetical Order or Numerical Order and OK Press A or Y to select a number and OK After you have entered
211. s easily accessible In case of an emergency you must unplug the power cord from the AC power outlet to shut off the power completely A This product should be connected to an AC power source within the range indicated on the rating label DO NOT connect it to a DC power source or inverter If you are not sure contact a qualified electrician A DO NOT use the machine if the power cord is frayed or damaged doing so may cause a fire A To reduce the risk of shock or fire use only a No 26 AWG or larger telecommunication line cord 118 Safety and Legal A When using your telephone equipment connected to this product basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to people including the following e DO NOT use this product near water for example near a bath tub wash bowl kitchen sink or washing machine in a wet basement or near a swimming pool e Avoid using this product during an electrical storm There may be a remote risk of electric shock from lightning e DO NOT use this product to report a gas leak in the vicinity of the leak 119 A CAUTION A DO NOT put your hands on the edge of the machine under the document cover or the scanner cover Doing this may cause injury A DO NOT put your hands on the edge of the paper tray under the paper tray cover Doing this may cause injury 120 Safety and Legal A
212. s from the link local address range Setup Wizard You can configure your print server SES WPS AOSS You can easily configure your wireless network settings using the one button push method WPS w PIN Code You can easily configure your wireless network settings using WPS with a PIN code WLAN Status Status You can see the current wireless network status Signal You can see the current wireless network signal strength SSID You can see the current SSID Comm Mode You can see the current Communication Mode MAC Address You can see your machine s MAC address from the control panel Network I F Wired LAN WLAN You can choose the network connection type Network Reset See Network User s Guide on the CD ROM iN The factory settings are shown in Bold with an asterisk 168 Menu ep continued Menu and Features Level1 Level2 Level3 Options Descriptions Page Print Reports Transmission Prints these lists and 74 Help List reports Quick Dial Alphabetical Order Numerical Order Fax Journal User Settings Network Config Caller ID hist Machine Info Serial No Lets you check the serial 158 number of your machine Initial Setup Receive Mode Fax Only Choose the receive mode 40 that best suits your
213. s may cause frequent cleanings because generic inks could cause poor print quality which is resolved by cleaning The more cleaning the machine requires the faster these boxes will fill up E Note Repairs resulting from the use of non genuine supplies may not be covered under the stated product warranty serviced See Brother numbers on page i Other reasons for cleaning are 1 Machine automatically cleans after clearing a printer jam 2 Machine automatically cleans after sitting idle for more than 45 days infrequent use 144 Troubleshooting and Routine Maintenance Error Message Cause Action Unusable Device Disconnect device from front connector amp turn machine off amp then on A broken device has been connected to the USB direct interface Unplug the device from the USB direct interface then press On Off to turn the machine off and then on again Unusable Device Please Disconnect USB Device A USB device or USB Flash memory drive that is not supported has been connected to the USB direct interface For more information visit us at http solutions brother com Unplug the device from the USB direct interface Wrong Paper Size Paper is not the correct size Check that the Paper Size setting matches the size of paper in the tray Load the correct size of paper and then press Black Start or Color Start See Paper Size on page 25
214. s needed for longer pauses PhotoCapture Center Allows you to print digital photos from your digital camera at high resolution for photo quality printing Photo resolution B amp W only A resolution setting that uses varying shades of gray for the best representation of photographs PictBridge Allows you to print photos directly from your digital camera at high resolution for photo quality printing Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages Glossary Pulse Canada only A form of rotary dialing on a telephone line Quick Dial List A listing of names and numbers stored in Speed Dial memory in numerical order Real Time Transmission When memory is full you can send faxes in real time Remaining jobs You can check which jobs are waiting in memory and cancel jobs individually Remote Access Code Your own four digit code that allows you to call and access your machine from a remote location Remote Retrieval Access The ability to access your machine remotely from a touch tone telephone Resolution The number of vertical and horizontal lines per inch See Standard Fine Super Fine and Photo Ring Delay The number of rings before the machine answers in Fax Only and Fax Tel modes Ring Volume Volume setting for the machine s ring Scanning The process of sending an electronic image of a paper document into your computer Scan to Media You ca
215. se severe damage to the Laser MFC Fax machine and will void the Warranty For inkjet units When shipping your Inkjet MFC Fax machine remove the ink cartridges and replace them with the original protective parts If original protective parts are not available leave ink cartridges installed Please avoid shipping the unit without original protective parts or ink cartridges Damage to your print head resulting from packing the Inkjet MFC Fax machine without the ink cartridges or the protective parts will void your warranty Improper packaging may cause severe damage to the machine during shipping and will void the warranty BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING WITHOUT LIMITATIONS ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED No oral or written information advice or representation provided by Brother its Authorized Service Centres Distributors Dealers Agents or employees shall create another warranty or modify this warranty The warranty states Brother s entire liability and your exclusive remedy against Brother for any failure of the MFC Fax machine to operate properly Neither Brother nor anyone else involved in the development production or delivery of this MFC Fax machine shall be liable for any indirect incidental special consequential exemplary or punitive damages including lost profits
216. sive remedies under this warranty What happens when Brother elects to replace your Machine When a replacement Machine is authorized by Brother and you have delivered the Machine to an Authorized Service Center the Authorized Service Center will provide you with a replacement Machine after receiving one from Brother If you are dealing directly with Brother s Express Exchange Service Brother will send to you a replacement Machine shipped for receipt within two business days with the understanding that you will after receipt of the replacement Machine supply the required proof of purchase information together with the Machine that Brother agreed to replace You are then expected to pack the Machine that Brother agreed to replace in the package from the replacement Machine and return it to Brother using the pre paid freight bill supplied by Brother in accordance with the instructions provided by Brother Since you will be in possession of two machines Brother will require that you provide a valid major credit card number Brother will issue a hold against the credit card account number that you provide until Brother receives your original Product and determines that your original Product is entitled to warranty coverage Your credit card will be charged up to the cost of a new Product only if i you do not return your original Product to Brother within five 5 business days ii the problems with your original Product are not cove
217. size of paper you load in the machine you will need to change the paper size setting at the same time so your machine can fit an incoming fax on the Press Menu Press A or to choose General Setup Press OK Press lt 4 or gt to choose Letter Legal A4 A5 and 4 x6 Press OK page Press A or to choose Paper Size Press Stop Exit 25 Chapter 3 Volume Settings Ring Volume You can choose a range of ring volume levels from High to Off While the machine is idle press lt 4 or gt to adjust the volume level The LCD shows the current setting and each key press will change the volume to the next level The machine will keep the new setting until you change it You can also change the volume through the menu by following the instructions below Setting the Ring Volume from the Press Menu Press A or Y to choose General Setup Press OK Press A or Y to choose Volume Press OK Press A or Y to choose Ring O Press lt 4 or gt to choose Low Med High or Off Press OK Press Stop Exit 26 Beeper Volume When the beeper is on the machine will beep when you press a key make a mistake or after you send or receive a fax You can choose a range of volume levels from High to Off Press Menu Press A or to choose General Setup Press OK Press A or to choose Volume Press OK Press A or Y to choose Beeper
218. software on your PC Make sure your PC is connected and turned on For details see PC FAX Receiving in the Software User s Guide on the CD ROM If you get an error message and the machine cannot print the faxes in memory you can use this setting to transfer your faxes to your PC For details see Error and Maintenance messages on page 140 When you receive a color fax your machine prints the color fax at your machine but does not send the fax to your PC Changing the destination PC D Press Menu Press A or Y to choose Fax Press OK Press A or Y to choose 8 86 Setup Receive Press OK Press A or to choose Memory Receive Press OK Press A or to choose PC Fax Receive Press OK Press A or Y to choose Change Press OK Receiving a Fax D Press A or to choose lt USB gt or the PC you want to receive faxes Press OK Press A or to choose Backup Print Onor Backup Print Off Press OK Press Stop Exit Turning off Memory Receive Operations Press Menu Press A or to choose Fax Press OK Press A or to choose Setup Receive Press OK Press A or Y to choose Memory Receive Press OK Press A or Y to choose Press OK Press Stop Exit R Note The LCD will give you more options if there are received faxes still in your machine s memory See Changing Memory Receive Operations on page 48 47
219. ss OK Press A or to choose the 2 digit Speed Dial location where you want to store the number Press OK QO Do one of the following E f you want to store the displayed name press OK E Enter the name up to 16 characters using the dial pad Press OK To help you enter letters see Entering Text on page 182 E To store the number without a name press OK Press OK to confirm the fax or telephone number Do one of the following E Enter the second fax or telephone number up to 20 digits Press OK E f you do not want to store a second number press OK 68 Press A or to choose Complete Press OK Press Stop Exit Changing Speed Dial names or numbers You can change or delete a Speed Dial name or number that has already been stored a Press T Speed Dial Press A or Y to choose Set Speed Dial Press OK Speed Dial location you want to change Press OK 2 Press A or Y to choose the 2 digit Do one of the following E Press A or Y to choose Change Press OK E Press A or Y to choose Delete Press OK Press 1 to confirm Go to step KA Note How to change the stored name or number If you want to change a character press lt or gt to position the cursor under the character you want to change and then press Clear Back Re enter the character If you want to change the name press Aor Y to choose Name then press gt and e
220. ss your Fax Receive Code the factory setting is x 5 1 If you answered on the external telephone connected to the EXT jack press Start to receive the fax When your machine answers hang up Custom features on a single line If you have Call Waiting Call Waiting Caller ID Voice Mail an alarm system or other custom feature on a single telephone line with your machine it may create a problem sending or receiving faxes For example If you subscribe to Call Waiting or some other custom service and its signal comes through the line while your machine is sending or receiving a fax the signal can temporarily interrupt or disrupt the faxes Brother s ECM Error Correction Mode feature should help overcome this problem This condition is related to the telephone system industry and is common to all devices that send and receive information on a single shared line with custom features If avoiding a slight interruption is crucial to your business a separate telephone line with no custom features is recommended 135 Copying Difficulties Difficulty Suggestions Cannot make a copy Make sure that the Copy key is illuminated See Entering Copy mode on page 78 Poor copy results when using the ADF Try using the scanner glass See Using the scanner glass on page 22 Vertical black lines or streaks appear in copies Vertical black lines or streaks on copies are typically caused by dirt o
221. t Re select your machine in the Device Selector application located in Macintosh HD Library Printers Brother Utilities DeviceSelector or from the model list in ControlCenter2 The network PC Fax Receive feature does not work Windows users only Firewall settings on your PC may be rejecting the necessary network connection Follow the instructions below to configure the Firewall If you are using a personal Firewall software see the User s Guide for your software or contact the software manufacturer For Windows XP SP2 and Windows Vista users see Firewall settings in the Software User s Guide on the CD ROM For Windows XP SP1 users please visit the Brother Solutions Center http solutions brother com Your computer cannot find your machine lt Windows users gt Firewall settings on your PC may be rejecting the necessary network connection For detail see the instruction above lt Macintosh users gt Re select your machine in the Device Selector application located in Macintosh HD Library Printers Brother Utilities DeviceSelector or from the model list in ControlCenter2 138 Dial Tone Setting the dial tone to Detection will shorten the dial detect pause Press Menu Press A or to choose Initial Setup Press OK Press Aor to choose Dial Tone Press lt 4 or gt to choose Detection or No Detection Press OK Press Stop Exit Troubleshoo
222. t Ink Save Mode and Book Copy are not available with Watermark Copy Using a template Press Copy Load your document Enter the number of copies you want amp Press A or to choose Watermark Copy Press OK Press lt or gt to choose On Press A or Y to choose Current Setting Press OK Press Aor Y to choose Template Press OK Change the settings from option on LCD if you need 09 If you do not want to change additional settings press Black Start or Color Start Making copies Using media card or a USB Flash memory drive D Press Copy amp Load your document Enter the number of copies you want Press A or to choose Watermark Copy Press OK Press lt or gt to choose On QO Press A or to choose Current Setting Press OK E Insert a media card or USB Flash memory drive Press A or Y to choose Media Press OK and then press lt 4 or gt to choose the data you want to use for the watermark Press OK and change any additional settings from the options shown on the LCD D If you do not want to change additional settings press Black Start or Color Start IMPORTANT DO NOT take out the memory card or USB Flash memory drive while Photo Capture is blinking to avoid damaging the card USB Flash memory drive or the data stored on them SSS 85 Chapter 11 Using a scanned paper document as your watermark D Press
223. t compatible with the machine a CompactFlash Type Il is not supported The PhotoCapture Center feature lets you print digital photos from your digital camera at high resolution to get photo quality printing Memory cards USB Flash memory drive and folder structures Your machine is designed to be compatible with modern digital camera image files memory cards and USB Flash memory drive however please read the points below to avoid errors E The image file extension must be JPG other image file extensions like JPEG TIF GIF and so on will not be recognized E Direct PhotoCapture Center printing must be performed separately from PhotoCapture Center operations using the PC Simultaneous operation is not available E The machine can read up to 999 files on a memory card or USB Flash memory drive E The DPOF file on the memory cards must be in a valid DPOF format See DPOF printing on page 100 Please be aware of the following E When printing an index or image the PhotoCapture Center will print all valid images even if one or more images have been corrupted Corrupted images will not be printed E memory card users Your machine is designed to read memory cards that have been formatted by a digital camera When a digital camera formats a memory card it creates a special folder into which it copies image data If you need to modify the image data stored on a memory card with your P
224. t of the machine Wipe the outside of the machine with a dry lint free soft cloth to remove dust Lift the output paper tray cover and remove anything that is stuck inside the paper tray Wipe the inside and outside of the paper tray with a dry lint free soft cloth to remove dust Close the output paper tray cover and put the output paper tray firmly back in the machine 153 Cleaning the scanner D Lift the document cover 1 Clean the scanner glass 2 and the white plastic 3 with a soft lint free cloth moistened with a non flammable glass cleaner In the ADF unit clean the white bar 1 and the glass strip 2 with a lint free cloth moistened with a non flammable glass cleaner Note In addition to cleaning the scanner glass and glass strip with a non flammable glass cleaner run your finger tip over the glass to see if you can feel anything on it If you feel dirt or debris clean the glass again concentrating on that area You may need to repeat the cleaning process three or four times To test make a copy after each cleaning attempt 154 Cleaning the machine s printer platen A CAUTION Be sure to unplug the machine from the AC power outlet before cleaning the printer platen to avoid electrical shock D Lift the scanner cover until it locks securely in the open position Q Clean the machine s printer platen 1 and the area around it wiping off any scattered
225. the number of copies Do one of the following E Press OK and change the print settings See page 101 E f you do not want to change any settings press Color Start to print 99 Chapter 12 Trimming You can trim your photo and print a part of the image Note If your photo is very small or an irregular shape you may not be able to trim the photo The LCD will show Image Too Small or Image Too Long Make sure you have put the memory card or USB Flash memory drive in the proper slot Press Photo Capture Press A or Y to choose Trimming Press OK Press lt or gt to choose your photo Press OK Adjust the red frame around your photo The part inside of the red frame will be printed E Press x or to enlarge or reduce the frame size E Press each arrow key to move the position of the frame E Press 0 to rotate the frame E Press OK when you have finished adjusting the frame setting Press A or Y to increase or decrease the number of copies 6 Do one of the following E Press OK and change the print settings See page 101 E f you do not want to change any settings press Color Start to print 100 DPOF printing DPOF stands for Digital Print Order Format Major digital camera manufacturers Canon Inc Eastman Kodak Company FUJIFILM Corporation Panasonic Corporation and Sony Corporation created this standard to make it easier to print images from
226. the paper tray at a time 2 12 Put envelopes or postcards in the paper tray with the address side down and the leading edge in first as shown in the illustration With both hands gently press and slide the paper side guides 1 and paper length guide 2 to fit the size of the envelopes or postcards If you have problems printing on envelopes with the flap on the short edge try the following D Open the envelope flap Put the envelope into the paper tray with the address side down and the flap positioned as shown in the illustration Adjust the size and margin in your application Loading paper and documents Loading photo paper E Note In Canada the photo bypass tray is called the photo paper tray Use the photo bypass tray which is located on the top of the output paper tray cover to print on Photo 4 x 6 and Photo L 3 5 x 5 size paper When you use the photo bypass tray you do not have to take out the paper that is in the tray beneath it For the maximum number of photo cards you can load see Paper weight thickness and capacity on page 20 Squeeze the blue photo bypass tray release button 1 using your right index finger and thumb and push the photo bypass tray forward until it clicks into the photo printing position 2 Photo Bypass Tray 13 Chapter 2 Press and slide the paper side guides 1 and paper length guide 2 to fit the paper siz
227. they give you This is so your machine can recognize its incoming calls Note You can change or cancel the Distinctive Ring pattern at any time You can switch it off temporarily and turn it back on later When you get a new fax number make sure you reset this feature Telephone Services and External devices Before you choose the ring pattern to register You can only register one Distinctive Ring pattern with the machine Some ring patterns cannot be registered The ring patterns below are supported by your Brother machine Register the one your telephone company gives you Ring Rings Pattern 1 long long ru 2 short long short IT A y 3 short short long ainia 4 very long TL normal pattern Note Ring Pattern 1 is often called Short Short and is the most commonly used If the ring pattern you received is not on this chart please call your telephone company and ask for one that is shown E The machine will only answer calls to its registered number E The first two rings are silent on the machine This is because the fax must listen to the ring pattern to compare it to the pattern that was registered Other telephones on the same line will ring E f you program the machine properly it will recognize the registered ring pattern of the fax number within 2 ring patterns and then answer with a fax tone When the voice number is called the machine will n
228. ting and Routine Maintenance Telephone line interference If you are having problems sending or receiving a fax due to possible interference on the telephone line we recommend that you adjust the Equalization for compatibility to reduce the modem speed for fax operations T Press Menu 2 Press A or to choose Initial Setup Press OK Press A or to choose Compatibility 4 Press lt 4 or gt to choose High Normal or Basic for VoIP E Basic for VoIP reduces the modem speed to 9 600 bps Unless interference is a recurring problem on your telephone line you may prefer to use it only when needed E Normal sets the modem speed at 14 400 bps E Highincreases the modem speed to 33 600 bps factory setting Press OK Press Stop Exit E Note When you change the compatibility to Basic for VoIP the ECM feature is only available for color fax sending 139 Error and Maintenance messages As with any sophisticated office product errors may occur and consumable items may need to be replaced If this happens your machine identifies the problem and shows a message The most common error and maintenance messages are shown below You can correct most errors and clear routine maintenance messages by yourself If you need more help the Brother Solutions Center offers the latest FAQs and troubleshooting tips Visit us at http solutions brother com Error Mess
229. to choose General Setup Press OK Press Aor Y to choose Sleep Mode Press lt 4 or gt to choose 1Min 2Mins 3Mins 5Mins 10Mins 30Mins or 60Mins Press OK Press Stop Exit 27 Chapter 3 LCD screen LCD Contrast You can adjust the LCD contrast for a sharper and more vivid display If you are having difficulty reading the LCD try changing the contrast setting Press Menu Press A or Y to choose General Setup Press OK Press OK Press lt 4 or gt to choose Light Med or Dark Press OK 00 OS Press Stop Exit Setting the backlight brightness You can adjust the brightness of the LCD backlight If you are having difficulty reading the LCD try changing the brightness setting Press Menu Press A or to choose General Setup Press OK Press OK Press A or Y to choose Backlight Press lt 4 or gt to choose Light Med or Dark Press OK 00 OS Press Stop Exit Press Aor Y to choose LCD Settings Press Aor to choose LCD Contrast Press Aor Y to choose LCD Settings Setting the Dim Timer for the backlight You can set how long the LCD backlight stays on after you go back to the Ready screen Press Menu Press A or to choose General Setup Press OK Press Aor Y to choose LCD Settings Press OK Press A or to choose Dim Timer Press lt 4 or gt to choose 10Secs 20Secs 30Secs or Off Press OK
230. to enter the number of the remote fax machine where you want your fax messages sent followed by up to 20 digits A Note You cannot use and as dial numbers However press if you want to create a pause Hang up after you hear your machine beep Your machine will call the other fax machine which will then print your fax messages 52 Changing your Fax Forwarding number You can change the default setting of your fax forwarding number from another touch tone telephone or fax machine Dial your fax number When your machine answers enter your remote access code 3 digits followed by x at once If you hear one long beep you have messages When you hear two short beeps press 9 5 4 D Wait for the long beep enter the new number up to 20 digits of the remote fax machine you want your fax messages forwarded to using the dial pad then enter GY Note You cannot use and as dial numbers However press if you want to create a pause Press 9 0 to stop Remote Access when you have finished Hang up after you hear your machine beep devices Voice operations Voice calls can be made either with an external telephone by dialing manually or by using Quick Dial numbers Tone or Pulse Canada only If you have a Pulse dialing service but need to send tone signals for example for telephone banking follow the instructions below Pick up the handset of a
231. toccancevced quae nial oanpousivantoda cient 93 Print Index Th mbnalS siisii aaeeea aaeeea aE 94 Printing SMOG siise a E E ae e eara E ea EAD E EREE EEE 94 Enhance rad g 2 0 oper geet ne Pee ere a mee ten an ens a eer apes Mee a nee ae eee ay ae 95 Search by Daleer ieee eo en ener rere oe een ee ere 98 Print All PROIOS sescticdcsnce caret cauecentuaadeussunssGeatregdathdecdiinendedasstteluecedueiiediambextloadd 99 Slide cea eect eb erac tented mele comeunm aE EDE EEEE lap aa a TAREE 99 ao an gC Keene ene ee een eens eae E rer eee ae eee ee ee ee 100 FE CO olaia PEE assoeecsiogeceanteeceenidesemceneceinacmaceccaclianeds 100 xi PhotoCapture Center print settings ia sccoccecte Aiiekdecccemecte seed weeacts ateavedensuseanesoeedke 101 Print ay ces ct pcs cectecaate ht cat helena cease eberts aced tec aoe dana te gs soteienceneaaaneen ct 102 Paper INS sisipe aa cetera ot nae scence cco ey as ES Eaei 102 Adjusting Brightness Contrast and Color cceeeeeeeeeeeeeeeeeeeeeeeeeeees 103 VON eed ols parrres ea tot ater EE ENE EEn eea 104 Borderless Printing arre rear ep Epa eE EEE EE Eras 104 Print es sicacicats eee ses aera catch tecsee od ceektrea st ion a a gees 104 Setting your changes as the new default cccccccceceeeeeeeeeeeeeeeeteeeeeeeees 105 Restoring all settings to the factory settings c ceeeeeeeeeeeeeeeeeeeeeeeeees 105 Scan to a memory card or USB Flash memory drive cccceceee
232. tomatic transmission to tell the receiving machine that a fax machine is calling Coding method Method of coding the information contained in the document All fax machines must use a minimum standard of Modified Huffman MH Your machine is capable of greater compression methods Modified Read MR Modified Modified Read MMR and JPEG if the receiving machine has the same capability Communication error Comm Error An error during fax sending or receiving usually caused by line noise or static Compatibility group The ability of one fax unit to communicate with another Compatibility is assured between ITU T Groups Contrast Setting to compensate for dark or light documents by making faxes or copies of dark documents lighter and light documents darker Delayed Fax Sends your fax at a specified time later Distinctive Ring A subscriber service purchased from the telephone company that gives you another telephone number on an existing telephone line The Brother machine uses the new number to simulate a dedicated fax line 197 Dual Access Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax from memory or receiving or printing an incoming fax Easy Receive Enables your machine to respond to CNG tones if you interrupt a fax call by answering it ECM Error Correction Mode Detects errors during fax transmission and resends the pages of the fax that had
233. ts most functions 29 except receiving faxes Distinctive Off Uses the Telephone 54 set On company s Distinctive Ring subscriber service to register the ring pattern with the machine Caller ID Area Code View or print a list of the 57 last 30 Caller IDs stored in USA only the memory Set up your 3 digit area code only if you do not dial it within your own area code A The factory settings are shown in Bold with an asterisk 165 Network menu Level1 Level2 Level3 Level4 Options Descriptions Network Wired LAN TCP IP BOOT Method Auto Chooses the pee BOOT method that best suits RARP your needs BOOTP DHCP IP Address 000 255 Enter the IP 000 255 address 000 255 000 255 Subnet Mask 000 255 Enter the Subnet 000 255 masg 000 255 000 255 Gateway 000 255 Enter the Gateway 99a address 000 255 000 255 Node Name BRNXXXXXXXXXXXX Enter the Node name WINS Config Auto Chooses the WINS Static P configuration mode WINS Server Primary Specifies the IP 000 000 000 000 address of the Secondary ae 000 000 000 000 server DNS Server Primary Specifies the IP 000 000 000 000 address of the Secondary ee 000 000 000 000 y server APIPA On Automatically allocates the IP Off address from the link local address range See Network User s Guide on the CD ROM The factory sett
234. u are using the scanner glass the LCD will prompt you to choose one of the options E Press 1 to send another page Go to E Press 2 or Black Start to send the document Place the next page on the scanner glass press OK Repeat and for each additional page Your machine will automatically send the fax 76 Copy Making copies 78 How to copy Entering Copy mode When you want to make a copy press Copy to illuminate it in blue Copy 7 Pam 7B gt a The LCD shows mg o l Quality o Nomal J Enlarge Reduce 1 100 Ratio i Paper Type Plain Paper 1 No of Copies You can enter the number of copies you want by using the dial pad Press A or Y to scroll through the Copy key options E Quality See page 79 E Enlarge Reduce See page 79 Paper Type See page 83 Paper Size See page 84 Brightness See page 82 Contrast See page 82 Ink Save Mode See page 83 Stack Sort See page 82 Page Layout See page 80 Book Copy See page 84 Watermark Copy See page 85 Set New Default See page 86 Factory Reset See page 86 N fo Making copies When the option you want is highlighted press OK Note The default made is Fax You can change the amount of time that the machine stays in Copy mode after the last copy operation See Mode Timer on page 24 Book Copy Watermark Copy and Ink Save Mode features are supported by techn
235. u use the Caller ID subscriber service offered by many local telephone companies Call your telephone company for details This service shows the telephone number or name if it is available of your caller as the line rings After a few rings the LCD shows the telephone number of your caller and name if available Once you answer a call the Caller ID information disappears from the LCD but the call information stays stored in the Caller ID memory You can view the list or choose one of these numbers to fax to add to Speed Dial or delete from the history See Caller ID history on page 66 E You can see the first 18 characters of the number or name E The Unavailable message means the call originated outside your Caller ID service area E The Private Call message means the caller has intentionally blocked transmission of information You can print a list of the Caller ID information received by your machine See How to print a report on page 74 Note e This feature may not be available in certain areas of the USA and Canada e The Caller ID service varies with different carriers Call your local telephone company to find out about the kind of service available in your area Telephone Services and External devices Setting up your area code USA only When returning calls from the caller ID history your machine will automatically dial 1 plus the area code for all calls If your local dialing pla
236. uctus semper e Praesent nulla lacus ultrices quis um toper bine e Maecenas felis leo posuere quis sagittis pradem e Pellentesque in dui et sollicitudin dictum etoper Ink Save Mode On Suscipt Lobortis Adipiscing Enim e Donec citae diam pellenteque sem vitus et ala em luctus semper e Praesent nulla lacus ultrices quis um toper bine e Maecenas felis leo posuere quis sagittis pradem e Pellentesque in dui et sollicitudin dictum etoper Press Copy Load your document Enter the number of copies you want Press A or to choose Ink Save Mode Press or gt to choose On or Off Press OK Making copies QO If you do not want to change any additional settings press Black Start or Color Start g Note Watermark Copy Book Copy and Page Layout are not available with Ink Save Mode Paper Options Paper Type If you are copying on special paper set the machine for the type of paper you are using to get the best print quality QD Press Copy 2 Load your document Enter the number of copies you want Press A or Y to choose Paper Type Press lt 4 or gt to choose Plain Paper Inkjet Paper Brother BP71 Other Glossy or Transparency Press OK QO If you do not want to change additional settings press Black Start or Color Start 83 Chapter 11 Paper Size Book Copy If copying on paper other than Letter size you will need to change the paper size sett
237. ument into your computer Scan to Media Quality Color 150 dpi You can choose the scan 106 when a memory _ resolution file format and 1 0 card or USB ree a aie enter a file name for your Flash memory Color 600 dpi document drive is inserted B W 200x100 dpi B W 200 dpi File Type If you chose color option in Quality setting PDF JPEG If you chose B amp W option in Quality setting PDF TIFF File Name Auto Crop On Scan multiple documents 107 off placed on the scanner glass to a memory card or USB Flash memory drive at a time Set New Default You can save your scan 108 settings as the default settings Factory Reset You can restore all settingsto 108 the original factory default settings The factory settings are shown in Bold with an asterisk fi 173 Copy amp Level1 Level2 Level3 Options Descriptions Page Quality Fast Choose the Copy resolution 79 for the next copy Normal j py Best Enlarge Reduce 100 79 Enlarge 104 EXE gt LTR You can choose the 79 186 dngeisiTR enlargement ratio for the next copy 1983 4 x6 gt A4 Reduce 46 LTR gt 4 x6 You can choose the 79 reduction ratio for the next 78 LGL gt LTR copy 83 LGL gt A4 93 A4 LTR 97 LTR gt A4 Fit to Page Your machine will adjust 79 the size automatically t
238. uteanteSie tameetenncensecsebaes 24 Mod TIM ated acct a Nemec eae cet een eae 24 ego 8121 RS 131 9 6 pe nee eee eee ee ae nee me EE pee entero eee ener ere eee 20 Paner Type circe ee ere mr ene ee er ren ee eer 20 Paper SIZE aera ere Sere et a er ae reer re nee eee 25 Volume NN Saeed cee cies See acs eave ease eiae an aaea R EEEE a 26 RINO VOUM eree E A E E ere 26 Beeper RY 6 8 leper ee rennet MEO reap a ap mene ne tee crn rr ary Ogee Pere ae 26 Speaker NN ae hse essence encoded cael carina tice Uaiceatlelesd eter de raoeeeeecmmncncie 27 Automatic Daylight Saving TiMe eesesseseseesesesessseeeesrrrrrrrrrrrrrnrnnrrnnsrsnnnsnneseeerent 27 PSS IO S SE T E ET 27 Eepe a E E eRe eee ve ree eee eee ene EEE 28 LCD 9 gt gt 6 Se ee ener eee eee ee ore ae eee 28 Setting the backlight brightness cececeeceeeeeeeeeeceeeeeeeeseaeaeaeaeaeaeeaeaeaeeees 28 Setting the Dim Timer for the backlight cccceceectteeeeeeeeeteeeteeteeeeeeeee 28 Setting the Wallpaper tients eo eS ee eee deed ctcits 28 vii 4 Security features 29 TPE Eo e E E E E ist oe E E E E 29 Setting and changing the TX Lock password sseeeeeeeeeceeeeeeeeeeeeeeeeees 29 T ming TX Lock OI OTE sroriesinoropreeren rener oee e eE R EErEE eE E ORREN 30 Section Il Fax 5 Sending a Fax 32 Entering Pax MOdE ccce eer e Gecdaadadeajausnenixcehens ese Eare EPEE OER ER 32 Faxing fromthe ADF isinen cert nti oe nr ceeenteet EE ANTEE TE nee
239. ve the print settings you use most often by setting them as the default See Setting your changes as the new default on page 105 Print Setting tL 1 Paper Type Other Glossy o Paper Size 4 x6 Print Size Max Size Brightness Io 1 No of prints For View Photo s Search by Date Slide Show You can see the total number of photos that will be printed For Print All Photos Print Photos Enhance Photos Trimming You can see the number of copies of each photo that will be printed For DPOF printing This does not appear 101 Chapter 12 Print Quality Press A or Y to choose Print Quality Press lt or gt to choose Normal or Photo Press OK If you do not want to change additional settings press Color Start to print 102 Paper options Paper Type amp Press Aor Y to choose Paper Type Press lt 4 or gt to choose the paper type you are using Plain Paper Inkjet Paper Brother BP71 or Other Glossy Press OK If you do not want to change additional settings press Color Start to print Paper and print size D Press A or Y to choose Paper Size Press lt 4 or gt to choose the paper size you are using 4 x 6 5 x 7 Letter or A4 Press OK If you chose Letter or A4 press or gt to choose the Print Size Press OK Example Printed Position for Letter paper 1 2 3 3 x 4 3 5 x gu 4 x 6 ITK 7
240. ving faxes Brother uses the term Distinctive Ring but different telephone companies may have other names for this service such as Custom Ringing RingMaster Personalized Ring Teen Ring Ident A Ring Ident A Call Data Ident A Call Smart Ring and SimpleBiz Fax amp Alternate Number Ringing See Distinctive Ring on page 54 for instruction on setting up your machine using this feature Will you be using Voice Mail on the same telephone line as your Brother machine If you have Voice Mail on the same telephone line as your Brother machine there is a strong possibility that Voice Mail and the Brother machine will conflict with each other when receiving incoming calls See Voice Mail on page 53 for instructions on setting up your machine using this service Will you be using a Telephone Answering Device on the same telephone line as your Brother machine Your external telephone answering device TAD will automatically answer every call Voice messages are stored on the external TAD and fax messages are printed Choose External TAD as your receive mode See Connecting an external TAD telephone answering device on page 58 Will you be using your Brother machine on a dedicated fax line Your machine automatically answers every call as a fax Choose Fax Only as your receive mode See Fax Only on page 42 Will you be using your Brother machine on the same line as your telephone Do you want to receive vo
241. will appear Macromedia Flash Player 8 Multi Function Center __ brother _ Top Menu Install MFL Pro Suite Full Driver amp Software Package Documentation Advanced gt Additional Applications d Brother Support On Line Registration Click Documentation Click the documentation you want to read E HTML documents Software User s Guide and Network User s Guide in HTML format This format is recommended for viewing on your computer E PDF documents User s Guide for stand alone operations Software User s Guide and Network User s Guide in PDF format This format is recommended for printing the manuals Click to go to the Brother Solutions Center where you can view or download the PDF documents Internet access and PDF Reader software are required General Information How to find Scanning instructions There are several ways you can scan documents You can find the instructions as follows Software User s Guide E Scanning Windows 2000 Professional Windows XP and Windows Vista E ControlCenter3 Windows 2000 Professional Windows XP and Windows Vista E Network Scanning Windows 2000 Professional Windows XP and Windows Vista ScanSoft PaperPort 11SE with OCR How to Guides E The complete ScanSoft PaperPort 11SE with OCR How to Guides can be viewed from the Help selection in the ScanSoft PaperPort 11SE ap
242. y Receive feature is turned On Easy Receive is a feature that allows you to receive a fax even if you have answered the call on an external or extension telephone See Easy Receive on page 44 If you often get transmission errors due to possible interference on the telephone line try changing the Compatibility setting to Basic for VoIP See Telephone line interference on page 139 Sending Faxes Difficulty Suggestions Cannot send a fax Check all line cord connections Make sure the telephone line cord is plugged into the telephone wall jack and the LINE jack of the machine Make sure that the Fax key is illuminated See Entering Fax mode on page 32 Ask the other party to check that the receiving machine has paper Print the Transmission Verification Report and check for an error See Reports on page 73 134 Troubleshooting and Routine Maintenance Sending Faxes continued Difficulty Suggestions Transmission Verification Report says RESULT NG There is probably temporary noise or static on the line Try sending the fax again If you send a PC FAX message and get RESULT NG on the Transmission Verification Report your machine may be out of memory To gain extra memory you can turn off Memory Receive see Turning off Memory Receive Operations on page 47 print fax messages in memory see Printing a fax from the memory on page 49 or cancel
243. y pressing Black Start and choosing Receive Telephone Answer Code If you receive a voice call and the machine is in F T mode it will start to sound the F T pseudo double ring after the initial ring delay If you pick up the call on an extension telephone you can turn the F T Ring off by pressing 5 1 make sure you press this between the rings If the machine answers a voice call and pseudo double rings for you to take over you can take the call at the external telephone connected to the EXT jack of the machine by pressing Hook Telephone Services and External devices Changing the remote codes The preset Fax Receive Code is 5 1 The preset Telephone Answer Code is 5 1 If you want to you can replace them with your own codes Press Menu Press A or Y to choose Fax Press OK Press A or to choose Setup Receive Press OK Press Aor to choose Remote Codes Press or Pto choose On or Off Press OK Enter the new Fax Receive Code Press OK 660 8 8S Press A or Y to choose Tel Answer and enter the new Telephone Answer Code Press OK Press Stop Exit aA Note e If you are always disconnected when accessing your external TAD remotely try changing the Fax Receive Code and Telephone Answer Code to another three digit code such as and 99 9 e Remote Codes might not work with some telephone systems 63 How to Dial Manual dialing Press all
244. your machine ask your telephone company to check the line 132 Receiving Faxes Troubleshooting and Routine Maintenance Difficulty Suggestions Cannot receive a fax Make sure your machine has a dial tone by pressing the Hook key If you hear static or interference on your fax line please contact your local telephone company Check all line cord connections Make sure the telephone line cord is plugged into the telephone wall jack and the LINE jack of the machine If you subscribe to DSL or VoIP services please contact your service provider for connection instructions Make sure the machine is in the correct Receive Mode This is determined by the external devices and telephone subscriber services you have on the same line as the Brother machine See Receive mode settings on page 43 If you have a dedicated fax line and want your Brother machine to automatically answer all incoming faxes you should select Fax Only mode If your Brother machine shares a line with an external answering machine you should select the External TAD mode In External TAD mode your Brother machine will automatically receive incoming faxes and voice callers will be able to leave a message on your answering machine If your Brother machine shares the line with a Voice Mail subscriber service please see Voice Mail on page 53 If your Brother machine is on a line with the Distinctive Ring subscriber service pleas

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