ARIS User`s Guide - Dadeschools.net - Miami
Contents
1. REAPPOINTMENT PROCEDURES MANUAL Automated Reappointment System User s Manual 2003 2004 Miami Dade County Public Schools Compensation Administration THIS LIST HAS BEEN DISAPPROVED AR11 Message displayed when reappointment list is disapproved WARNING DUPLICATE FINAL PRINTING CONTINUE ARO2 Warning message that a duplicate final copy is being printed YOU CAN NOT REAPPOINTMENT YOURSELF PLEASE CONTACT WAGE AND SALARY ARO3 The employee entering reappointment list dispositions can not input a disposition for themselves Please have the Approving Administrator input disposition prior to printing the final reappointment list SYSTEM ERROR HAS OCCURRED CALL MIS ARIS A serious error has occurred with the ARIS system Please contact Wage and Salary for further instructions and if possible print the screen you were working on SYSTEM UNDER STRESS TRY AGAIN LATER ARIS The DCPS computer system is attempting to process the data entered but is currently experiencing a high demand of requests Please try in 10 or 20 minutes DEOGBURN 5 2004 Compensation Administration Page 132. Miami Dade County Public Schools Compensation Administration through until the message NO MORE DATA AVAILABLE is displayed PRINT FINAL REAPPOINTMENT LIST This task will print the final reappointment listing by pay code and lock out the edit screen from allowing changes The printout is in the same format as the online edit screen The principal or work site supervisor must sign and retain this copy and proceed to the approval screen for online approval If there are corrections required before the online approval can be given the principal or work site supervisor must use the approval screen to disapprove the list This action will unlock the edit screen and allow changes The system will not print a final reappointment listing if any pay codes are incomplete and an error message will display indicating which pay codes are incomplete ACTION REQUIRED o TYPE Option 3 and printer id of the printer to be used o PRESS lt ENTER KEY o TOGET Printed copy of final reappointment listing SAMPLE FINAL REAPPOINTMENT LIST 02 06 95 MIAMI DADE COUNT Y PUBLIC SC H O O L S PAGE 1 12 33 05 INSTRUCTIONAL PROFESSIONAL SERVICE PAYCODE H LOC 7777 FINAL COPY APPOINTMENT LIST FINAL COPY JOB CONT TYPE CERT ACTION EMP EMPLOYEE NAME CODE OLD NEW TP YR 900001 SAMPLE EMPLOYEE A 1020 14 15 XAC TM 94 R 900002 SAMPLE EMPLOYEE B 1050 13 40 Ez RG 99 R 900003 SAMPLE EMPLOYEE C 1020 13 40 sz RG 99 R 900004 SAMPLE EMPLOYE
3. gt 3 PROGRAMMATICALLY APPROVED FOR 5 19 04 BOARD MEETING gt 4 PROGRAMMATICALLY APPROVED FOR 5 19 04 BOARD MEETING gt 5 5 14 2004 5 21 2004 gt 6 Clean up PROGRAMMATICALLY PROCESSED IN JUNE ACTION REQUIRED o TYPE Option 5 for Reappointment list to process o PRESS lt ENTER KEY Page 2 REAPPOINTMENT PROCEDURES MANUAL Miami Dade County Public Schools o Automated Reappointment System User s Manual 2003 2004 Compensation Administration TOGET Reappointment list action menu AR02 REAPPOINTMENT LIST ACTION MENU AR02 L3IN 02 06 96 12 22 00 MIAMI DADE COUNTY PUBLIC SCHOOLS AUTOMATED REAPPOINTMEN SYS TEM INSTRUCTIONAL PROFESSIONAL SERVICE CONTRAC l REAPPOINTMENT EDIT ZA PRINT WORKING REAPPOINTMENT LIST 34 PRINT FINAL REAPPOINTMENT LIST 4 APPROVAL ENTER OPTION NUMBER _ TO PRINI ENTER PRINTER ID PREVIOUS SCREEN CLEAR KEY RETURN TO CICS PF3 PRINT WORKING REAPPOINTMENT LIST This task will print the reappointment listing sorted by pay code The printout is in the same format as the online edit screen The principal or work site supervisor should record employee reappointment dispositions under the AcTION column of the printout There are two action codes available ACTION CODES R To recommend employee for reappointment N To recommend employee for non r
4. gt DISAPPROVE LIST BEFORE ANY CHANGES ARO3 The final copy of the reappointment list has already been printed and all changes are locked out until the list is disapproved by the principal or work site supervisor ERROR INVALID ACTION FOR THIS LIST ENTER N P R OR SPACE ONLY ARO3 An invalid action code was used please refer to action code definitions displayed at bottom of the screen Page 10 REAPPOINTMENT PROCEDURES MANUAL Automated Reappointment System User s Manual 2003 2004 Miami Dade County Public Schools Compensation Administration AUTOMATED REAPPOINTMENT SYSTEM ERROR MESSAGES ERROR INVALID KEY PRESSED ARO3 You have pressed a PF key that is not valid Please refer to bottom of screen for valid PF keys ERROR INVALID PAYCODE ARO3 The paycode entered is not valid in the Automated Reappointment System ERROR INVALID PAYCODE FOR OPTION ARO3 The paycode entered is invalid for the list being processed but valid for another list ERROR LATEST CERTIFICATE DATA NOT ELIGIBLE FOR CHANGE TO XAC You are attempting to use action code P to change a teacher on reappointment list 1 from XAN to XAC and the teacher has a valid certificate ERROR LIST APPROVED WORKING COPY INVALID AR02 Attempting to print a working reappointment list after it was approved If another copy is required please use the PRINT FINAL COPY option ERROR LIST HAS BEEN APPROVED DISAPPROVE LIST BEFORE MAKING CHANGES ARO3 The
5. reappointment list has already been approved and the edit screen is locked out from making any changes until the principal or work site supervisor disapproves the list ERROR LIST HAS GONE TO BOARD NO CHANGES MAY BE MADE ARO3 The reappointment list has already gone to the Board for approval and no changes can be made in ARIS Please contact Wage and Salary for further instructions ERROR PAST CUTOFF DATE NO CHANGES MAY BE MADE ARO3 Attempting to make changes on the edit screen after the location cutoff date Please contact Wage and Salary for further instructions ERROR THERE ARE NO CHANGES TO BE CONFIRMED BY PF5 AR11 ARO3 The PF5 key was pressed but no data was input on the screen Please complete the screen press the enter key and follow instructions given on top of screen regarding PF5 key ERROR FINAL LIST HAS NOT BEEN PRINTED AR11 Accessed the approval screen without first printing the final list Please exit the approval screen and print a final copy before attempting to access the approval screen again Page 11 REAPPOINTMENT PROCEDURES MANUAL Automated Reappointment System User s Manual 2003 2004 Miami Dade County Public Schools Compensation Administration AUTOMATED REAPPOINTMENT SYSTEM ERROR MESSAGES INVALID OR NO PRINTER ID ENTERED AR02 Please enter the Cics printer id of the printer to print the working or final reappointment list on INVALID PRINTER ID ARO2 The Cics printer id entered is not
6. valid Please enter correct printer id or contact Network Control at MIS 995 3740 for further assistance INVALID RESPONSE ENTER Y OR N AR11 You entered a code other than Y or N on the approval screen Please correct and press the enter key INVALID SELECTION CORRECT AND PRESS ENTER ARO2 An invalid option number was entered valid options are 1 through 4 LIST HAS ALREADY BEEN APPROVED AR11 This list was already approved and a second approval is being attempted NO EMPLOYEES TO REAPPOINTMENT FOR THIS LOCATION LIST ARO3 There are no employees at your location eligible for the contract selected No action is required on this list NOT AUTHORIZED FOR FUNCTION ARO2 Only the principal or work site supervisor can access the approval screen PLEASE ENTER PAYCODE ARO3 This message displays each time the reappointment edit screen is accessed Please enter the paycode to process and press the enter key This is not required on the clean up list PRESS PF5 TO CONFIRM CHANGE OR PRESS PF6 TO CANCEL CHANGE ARO3 Please press PF5 to record changes made on the edit screen or PF6 to undo current entries on the screen RECORDS HAVE BEEN UPDATED ARO3 Changes made have been saved This message displays after the PF5 key is pressed Proceed to the next page by pressing the PF8 key THIS LIST HAS BEEN APPROVED AR11 Message displayed when reappointment list is approved AUTOMATED REAPPOINTMENT SYSTEM ERROR MESSAGES Page 12
7. APPOINTMENT APPROVAL SCREEN ENTER Y OR N AR11 L3IN REAPPOINTMENT APPROVAL 02 06 95 14 22 00 LOCATION 6721 PARKWAY MIDDLE SCHOOL LIST 1 APPROVAL DATE CURRENT STATUS FINAL COPY I HEREBY CERTIFY THAT THE INFORMATION DISPLAYED ON THE ONLINE REAPPOINTMENT SCREEN IS THE SAME AS THE HARD COPY WHICH I HAVE SIGNED AND DATED AS A PERMANENT RECORD I ALSO CERTIFY THAT THIS REAPPOINTMENT RECORD IS TRUE AND ACCURATE AND THAT APPOINTMENTS HEREIN AUTHORIZED ARE IN ACCORDANCE WITH FLORIDA STATUTES AND THE SCHOOL BOARD OF MIAMI DADE COUNTY FLORIDA RULES POLICIES AND REGULATIONS APPROVAL Y N TYPE Y AND PRESS ENTER TO APPROVE REAPPOINTMENTS TYPE N AND PRESS ENTER TO DISAPPROVE REAPPOINTMENTS IF DISAPPROVED THE FOLLOWING STEPS MUST BE FOLLOWED 1 CORRECT REAPPOINTMENTS ONLINE 2 PRINT NEW FINAL REAPPOINTMENT LIST 3 APPROVE REAPPOINTMENTS ONLINE PF3 RETURN TO CICS CLEAR PREVIOUS SCREEN ACTION REQUIRED o TYPE Y to approve or N to disapprove o PRESS lt ENTER KEY o TOGET Message confirming approval or disapproval NOTE THE MAIN ARIS MENU WILL DISPLAY APPROVED NEXT TO THE LIST IF IT HAS BEEN APPROVED Page 9 REAPPOINTMENT PROCEDURES MANUAL Automated Reappointment System User s Manual 2003 2004 Miami Dade County Public Schools Compensation Administration AUTOMATED REAPPOINTMENT SYSTEM ERROR MESSAGES Instructions Each system error message is displayed in BOLD type below and is followed
8. E D 1450 13 14 XAN RG 96 R 900005 SAMPLE EMPLOYEE E 0970 13 40 RG 99 N 900006 SAMPLE EMPLOYEE F 1500 14 15 XAC TM 94 N Page 7 Is APPOINTMENTS BOARD OF MIAMI DADE COUNTY FLORIDA RULES REAPPOINTMENT PROCEDURES MANUAL Automated Reappointment System User s Manual 2003 2004 Miami Dade County Public Schools Compensation Administration I HEREBY CERTIFY THAT THE INFORMATION DISPLAYED ON THE ONLINE REAPPOINTMENT SCREEN THE SAME AS THE HARD COPY WHICH I HAVE SIGNED AND DATED AS A PERMANENT RECORD I ALSO CERTIFY THAT THIS REAPPOINTMENT RECORD IS TRUE AND ACCURATE AND THAT HEREIN AUTHORIZED ARE IN ACCORDANCE WITH FLORIDA STATUTES AND THE SCHOOL POLICIES AND REGULATIONS SIGNED DATE NOTE THE ARIS MAIN MENU WILL DISPLAY FINAL PRT NEXT TO LIST Page 8 REAPPOINTMENT PROCEDURES MANUAL Automated Reappointment System User s Manual 2003 2004 Miami Dade County Public Schools Compensation Administration APPROVAL As stated before only the principal or work site supervisor can access the approval screen Work site supervisors must have access to the RACF AUTHORIZATION SCREEN Application AAAA Once you approve the reappointment list online the system locks out any changes to the list unless the list is disapproved Please note this can be done up until the location cutoff date listed on the reappointment schedule You must contact the ARIS HELP DESK at 995 7025 after the cutoff date to make changes AR11 RE
9. REAPPOINTMENT PROCEDURES MANUAL Automated Reappointment System User s Manual 2003 2004 Miami Dade County Public Schools Compensation Administration ARIS AUTOMATED REAPPOINTMENT SYSTEM MAIN MENU ARIS L3IN 02 06 96 12 22 00 MIAMI DADE COUNTY PUBLIC SCHOOLS AUTOMATED REAPPOINTMENT SYSTEM ELIGIBILITY SELECTION 1 INSTRUCTIONAL PROFESSIONAL SERVICE CONTRAC 2 INSTRUCTIONAL ADMINISTRATOR ANNUAL CONTRAC 3 INSTRUCTIONAL ANNUAL CONTRACT 4 NON INSTRUCTIONAL 5 AFSCME PERMANENT PART TIME 6 CLEAN UP LIST EMPLOYEES NOT ACTED ON LISTS 1 5 ONLY 7 REAPPOINTMENT SCHEDULE ENTER OPTION NUMBER RETURN TO CICS PF3 MAIN MENU INSTRUCTIONS The Automated Reappointment System application menu is displayed Work locations may access only options 1 through 7 Employees are reappointed or non reappointed by type of contract held The system lists employees on five separate lists and provides an additional clean up list for employees not included on the first five lists Options 1 through 6 correspond to the respective reappointment lists Reappointment lists should be processed according to the following schedule listed below Note This LIST LOC START DATE LOC END DATE gt 1 PROGRAMMATICALLY APPROVED FOR 5 19 04 BOARD MEETING gt 2 PROGRAMMATICALLY APPROVED FOR 5 19 04 BOARD MEETING
10. REAPPOINTMENT PROCEDURES MANUAL Automated Reappointment System User s Manual 2003 2004 Miami Dade County Public Schools Compensation Administration INTRODUCTION The Automated Reappointment System ARIS handles the process electronically similar to the Payroll Absence Reporting System PARS For the 2003 2004 school year processing and approval of reappointment lists 1 through 4 was done programmatically in accordance with the Office of Professional Standards and the School Board Attorneys office Only reappointment list number 5 permanent part time requires action by the work location ASSISTANCE USING THE AUTOMATED REAPPOINTMENT SYSTEM Compensation Administration can be contacted at 995 7025 to answer questions and schedule individual training regarding the ARIS system AUTOMATED REAPPOINTMENT SYSTEM ARIS The ARIS system is accessible by entering ARIS on your list of authorized applications Each principal or work site supervisor is responsible for authorizing access to appropriate staff Administrators should exercise caution in authorizing access as the Reappointment information is CONFIDENTIAL The principal or work site supervisor must approve each reappointment list online using ARIS Approval can be delegated only to the respective ACCESS Center or District Office in the case of an administrator s absence ACTION REQUIRED o Q TYPE ARIS gt PRESS ENTER KEY o TOGET AUTOMATED REAPPOINTMENT SYSTEM Page 1
11. by the screen id that generated the message i e ARO2 with a short explanation APPROVAL DATE EXPIRED CALL WAGE AND SALARY AR11 Attempting to approve a reappointment list after the work location cutoff date Contact Wage and Salary to complete approval process APPROVAL DATE EXPIRED GONE TO BOARD AR11 Attempting to approve a reappointment list after it has gone to the Board for approval Contact Wage and Salary for assistance APPROVAL DATE EXPIRED PAST WAGE amp SAL AR11 Attempting to approve a reappointment list after Wage and Salary s deadline There can be no changes made at this time CLEANUP FINAL CANNOT BE PRINTED AFTER LIST 5 CUTOFF DATE ARO2 Cleanup list list 6 cannot be completed until lists 1 through 5 are completed therefore you must wait until the deadline for list 5 has arrived ENTER Y ORN AR11 Please enter a Y or N on the approval screen to approve or disapprove a reappointment list ERROR ALL EMPLOYEES HAVE NOT BEEN ACTED UPON FOR PAYCODE gt AR02 Please use the Reappointment Edit screen to record reappointment action dispositions for pay code listed in error message Once all pay codes have been acted on the system will permit printing the final reappointment listing ERROR FINAL LIST NOT PRINTED gt MUST PRINT FINAL FIRST AR11 Attempting to approve a reappointment list prior to printing the final copy Please print the final copy and then approve it ERROR FINAL LIST WAS PRINTED
12. dit screen instructions for list 5 Some employees are flagged with a special CONT TYPE CODE to offer additional information These codes are explained below CONT TYPE CODES XAC Teacher placed on Extended Annual Contract because of certification status XAN Teacher recommended for Extended Annual Contract for cause by school principal System generated when reappointment ACTION CODE P is used FOC Teacher from other Florida school county who held a Continuing or Professional Services Contract PPT AFSCME permanent part time employee list 5 The system will display all active employees on the pay code entered and eligible for current reappointment list Newly hired or transferred employees are programmatically listed by MIS nightly up until the location cutoff date Each employee must have one of the following ACTION CODES in order to complete the list ACTION R To recommend employee for reappointment CODES N To recommend employee for non reappointment ACTION REQUIRED o TYPE Action code for each employee listed on screen o PRESS lt ENTER KEY o TYPE Correct action code for any error received Note error messages are explained on page 10 o PRESS lt ENTER KEY o TOGET Confirmation message Press PF5 o PRESS PF8 to page forward if MORE DATA AVAILABLE message is displayed Repeat steps Page 6 REAPPOINTMENT PROCEDURES MANUAL Automated Reappointment System User s Manual 2003 2004
13. eappointment ACTION REQUIRED o TYPE Option 2 and printer id of the printer to be used o PRESS lt ENTER KEY o TOGET s printed copy of the working reappointment isting Page 3 REAPPOINTMENT PROCEDURES MANUAL Automated Reappointment System User s Manual 2003 2004 Miami Dade County Public Schools Compensation Administration SAMPLE WORKING REAPPOINTMENT LIST 02 06 95 MIAMI DADE COUNTY PUBLIC SCHOOLS PAGE 1 12 19 03 LIST NUMBER 1 PAYCODE H LOC 7777 WORKING COPY APPOINTMENT LIST WORKING COPY JOB CONT TYPE CERT ACTION EMP EMPLOYEE NAME CODE OLD NEW TP YR 900001 SAMPLE EMPLOYEE A 1020 14 15 XAC TM 94 900002 SAMPLE EMPLOYEE B 1050 13 40 RG 97 900003 SAMPLE EMPLOYEE C 1020 13 40 sza RG 99 900004 SAMPLE EMPLOYEE D 1450 13 14 XAN RG 96 _ 900005 SAMPLE EMPLOYEE E 0970 13 40 REDA RG 99 900006 SAMPLE EMPLOYEE F 1500 14 15 XAC TM 94 Page 4 REAPPOINTMENT PROCEDURES MANUAL Automated Reappointment System User s Manual 2003 2004 Miami Dade County Public Schools Compensation Administration REAPPOINT MENT EDIT The following screen allows you to input the ACTION CODES recorded on the working reappointment listing that the principal or work site supervisor completed An ACTION CODE must be entered for each employee in order to print a final reappointment list and approve the list online Edit screen instructions for list 5 Employees are grouped by pay code and must be processed one pay code at a ti
14. me Refer to the working reappointment copy and process in pay code order printed ACTION REQUIRED gt TYPE Option 1 o e PRESS ENTER KEY gt TYPE Pay code to process o PRESS lt ENTER KEY o TOGET A roster of employees for pay code entered AR03 REAPPOINTMENT EDIT SCREEN PLEASE ENTER PAYCODE AU TOMA TED REAPPO INT MENT9 SYSTEM AR03 L3IN INSTRUCTIONAL PROFESSIONAL SERVICE CONTRACTS 02 06 95 12 22 00 LOC 7777 APPOINTMENT LIST 1 EDIT PAYCODE H LIST STATUS W NO PRIOR DATA AVAILABLE JOB OLD NEW CONT CERTIF EMP LAST NAME CODE CONT CONT TYPE TP YR ACTION 900001 SAMPLE EMPLOYEE A 1020 14 15 XAC TM 1994 900002 SAMPLE EMPLOYEE B 1050 13 40 S RG 1997 900003 SAMPLE EMPLOYEE C 1020 13 40 _ RG 1999 900004 SAMPLE EMPLOYEE D 1450 13 14 XAN RG 1996 900005 SAMPLE EMPLOYEE E 0970 13 40 2 RG 1994 900006 SAMPLE EMPLOYEE F 1500 14 15 XAC TM 1994 NO MORE DATA AVAILABLE Page 5 REAPPOINTMENT PROCEDURES MANUAL Automated Reappointment System User s Manual 2003 2004 Miami Dade County Public Schools Compensation Administration TYPE XAC XAN EXTENDED ANNUAL FOC FROM OTHER COUNTY PPT PERM PART TIME ACTION R REAPPOINT N NOT REAPPOINTED P EXTEND AN ADDITIONAL YEAR PF5 ACCEPT TRANSACTION PF7 PAGE BACKWARD PF8 PAGE FORWARD PF3 RETURN TO CICS CLEAR PREVIOUS SCREEN LIST STATUS CODES w Working Copy F Final Copy A Approved D Disapproved E
Download Pdf Manuals
Related Search