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1. BUIDCO 37 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park Section VI 6 SCOPE OF WORK 6 1 GENERAL BUIDCo is responsible for the development maintenance and management of Security system and the Garden furniture at Buddha Smriti Park Patna entrusted to it and for matters connected thereto 6 1 1 BUIDCo intends to install such systems at Buddha Smriti Park Patna 6 1 2 The scope of work would involve a complete turnkey solution comprising design supply installation testing and commissioning as per name of the work 6 2 DESIGN 6 2 1 Within 2 weeks of being awarded the contract the contractor shall conduct the site survey and submit the design to BUIDCO for approval 6 3 SUPPLY 6 3 1 Supply of all equipment material components accessories mounting hardware software wires and cable for connection wire ways cable conduit and trays equipment racks nuts amp bolts etc for the various items 6 4 SUPPLY INSTALLATION TESTING AND COMMISSIONING 6 4 1 INSTALLATION amp WIRING 6 4 1 1Installation amp wiring of all equipment components and accessories of subsystems The bidder shall submit the list of all equipment components and accessories with the bid All equipment shall conform to the specifications 6 4 2 TESTING 6 4 2 1Testing of equipment systems to be carried out as per the specification provided for individual equipment in each sectio
2. 4 8 2 Security of all material in the section where the work is in progress shall be the contractor s responsibility and he shall arrange to guard the same from theft pilferage vandalism The cost of providing such security shall be deemed included in the offer whether or not explicitly mentioned so In the event of any loss the contractor shall be responsible for the same The contractor shall insure the materials Any stores lost prior to formally taking over by the Purchaser shall be made good by the contractor at no cost to the Purchaser EE BUIDCO 20 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park 4 9 TECHNICAL SUPPORT FROM THE Manufacture The bidder shall submit the confirmation from manufacturer indicating the technical compliance design and installation support for minimum 1 year SSS BUIDCO 21 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park Section V 5 TECHNICAL SPECIFICATIONS SR NO PARTICULAR unit Tentative Quantity Part A Security systems 1 Supply and installation of Mobile Security Check MSC as per Nes 1 scope of supply and services 2 Supply installation testing and commissioning of X ray Baggage Nos 1 Scanners as per scope of supply and services Supply installation testing and commissioning of Hand Held 3 Nos 2 Under Vehicle Scanner as
3. 4 4 4 The contractor shall advise the Purchaser at least 2 days in advance for inspection when a portion of the work is offered for inspection The Purchaser shall carry out inspection upon receipt of such advice and of in house results reports for the equipment material so offered 4 4 5 Even after inspection by the Purchaser as indicated above the Contractor shall be liable for rectification of any defects observed during the course of installation or in use during Warranty Maintenance period at his own cost 4 5 PERFORMANCE AND SPARES 4 5 1 The Successful Bidder shall guarantee that discontinuity of production of any item offered as a part of the system shall not affect the maintainability of the system for a period of 5 years from the date of sign off of the Final Acceptance Tests 4 6 DEVIATIONS The Bidder shall not deviate from the clauses of the tender 4 7 INSURANCE 4 7 1 All insurances e g all risk insurance including transit fire theft etc third party insurance workmen s compensation insurance etc are the responsibility of the Bidder 4 7 2 The period of insurance shall be from the date of delivery of products equipment at each site till the completion of the contract period 4 8 CONSIGNEE AND SECURITY OF MATERIAL 4 8 1 The Purchaser shall be the consignee for all material The contractor shall supply all material to the consignee or at the site of work as mutually agreed with the Purchaser in writing
4. Bidder from demand under the terms amp conditions of the tender hereinafter called the said Bidding Document issued by the Employer vide No for the works Name of the Facilities from deposit of Bid Security in the form of Demand draft cheque for the due fulfillment by the Bidder of the terms and conditions contained in the said Bidding Document including any amendments thereto on production of Bank Guarantee for Rs Rupees only figure in words DOWWE andiseeiveaeitietsiscensccetiemateaies Name of the Bank do hereby expressly irrevocably and unreservedly undertake to unconditionally pay to you merely on your written demand without referring it to the contractor and without protest and demur an amount not exceeding eeeeeeeeeeeeees currency and amount Any such demand made on us shall be conclusive as regards the amount due and payable by us under this guarantee However our liability under this guarantee shall be restricted to an amount not exceeding ee BUIDCO 45 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park Notwithstanding anything to the contrary we agree that your decision as to whether the Contractor has committed a breach of any terms and conditions of the contract shall be final and binding on us and we shall not be entitled to ask you to establish your claim or claims under this Guarantee but shall pay the same forthwith withou
5. S1 Name of the Purchase Project Brief Date of Completion No client Order P O Value in Scope of Successful certificate attached organization No amp Date of INR Work Completion Issue of P O 1 Supply and Installation of security systems 2 Fabrication of SS items Yours truly Signature of Authorized Signatory BUIDCO 40 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park Section VIII TECHNICAL BID BIHAR URBAN INFRASTRUCTURE DEVELOPMENT CORPORATION LIMITED Design Supply and Installation of Mobile Security check Point and its Anciliaries with Traffic N f Work aa h ame oi Wo Channel Management at Buddha Smriti Park Patna on Turnkey Basis Estimated Cost Rs 80 24 Lac Date of Tender Name and address of the Bidder 3l Categories Sub Categories 1 Submission of complete requisite papers for Required Bank Draft against Cost of Bid Eligibility of Bid Document Required Earnest Money Registration with BUIDCo other departments of Government of Bihar PAN Card VAT Registration Number 2 Average Annual Financial Turnover AATO of last three financial years 2011 2012 Rs in Lac 2012 2013 Rs in Lac 2013 2014 Rs in Lac 3 Previous Experience of doing similar work Experi f doing simila k Rs in la during last 5 years duly certified by Clie
6. processing applications routines subroutines techniques or systems or information concerning the business or financial affairs and methods of operation or proposed methods of operation accounts transactions proposed transactions or security procedures of either party or any of its affiliates or any client of either party except such information which is in the public domain at the time of its disclosure or thereafter enters the public domain other than as a result of a breach of duty on the part of the party receiving such information It is the express intent of the parties that all the business process and methods used by the Bidder in rendering the services hereunder are the BUIDCO 12 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park Confidential Information of the Bidder 2 23 3 The Bidder should not disclose to any other party and keep confidential the terms and conditions of this tender any amendment hereof and any Attachment or Annexure hereof 2 23 4 The obligations of confidentiality under this section shall survive rejection termination expiry of the contract for a period of three years BUIDCO 13 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park 3 1 3 2 3 2 1 3 2 2 3 3 3 3 1 3 4 3 4 1 34 2 BUIDCO Section III GENERAL CONDITIONS OF THE CONTRACT SPECIFICATIONS The Produc
7. GENERAL INSTRUCTIONS TO THE BIDDERS 2 22 1 The cost of preparing a proposal cost involved for the technical presentation and of visits to the offices of BUIDCo Patna if any is not reimbursable D222 The remuneration which the Successful Bidder shall receive from the contract will be subject to normal tax liability in India 2 223 All cutting overwriting in the proposal should be authenticated by the initials of the authorized signatory In case of any calculation error the unit rates would prevail The amount will also have to be written in words 2 22 4 Successful bidder must ensure his establishment in Patna Bihar for post installation services and support 222 Any bidder who is indulging in Canvassing in any form or trying to influence in the tendering process will lead to disqualification of the bid 2 23 CONFIDENTIALITY 2 23 1 The Bidder shall keep confidential any information related to this tender with the same degree of care as it would treat its own confidential information The Bidders shall note that the confidential information will be used only for the purposes of this tender and shall not be disclosed to any third party for any reason whatsoever 2 23 2 As used herein the term Confidential Information means any written information including without intimation information created by or for the other party which relates to internal controls computer or data processing programs algorithms electronic data
8. THE PURCHASER Any effort by a Bidder influencing the Purchaser s bid evaluation bid comparison or contract award decisions may result in the rejection of the bid 2 17 ELIGIBILITY CRITERIA 2 17 1 Bidders that meet ALL of the following qualification criteria need only apply i Gi iii The bidder should have an annual turnover of Indian Rs 100 lakh in any of the last three financial years Documentary proof in the form of a Certificate from the statutory auditor of the Bidder s company is must Any declaration or letter from the Bidder in any other format will not be accepted During the last five years the Bidder should have successfully completed the works of Fabrication installation and commissioning of stainless steel 304 grade structure of minimum contract value of Rs 50 lacs as part of single contract for any government organization PSU Urban Local Body PPP project Successful completion certificate mentioning the Purchase Order reference number and start and end date of the work duly signed by the client organization s project in charge any equivalent officer the authorized signatory During the last five years the Bidder should have successfully completed the works of supply installation and commissioning of any of the Security system components and of the Garden furniture required in this project as part of single contract or separate contracts for any government organization PSU Urban Local Body PPP project o
9. and knives Level 2 Razor blades handcuff keys Level 3 22 caliber bullet metal shanks Operation 3 way Push button Alarm Visual Indications Should have distinct visual indications for following operations System on Detection Low battery Charging on Audio Alarm Audio alarm to be loud enough for operation to hear clearly till the end of battery life Should also give an idea about the size of the objects detected by the length of beep in case of single beep instrument and by the number of beeps in case of multi beep instrument PART A Sr No 6 Walki Talkie BUIDCO 33 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park Supply testing commissioning of Walki Talkie of samarth or equivalent with Battery Life of 48Hrs Torch LED and Range of 1Km with Warranty 1Year on radio Battery type should be 2200 MAH Power 2 Watt and No of Channels 16 Warranty Defect Liability Period a b The Contractor shall warrant that the goods supplied under the contract conform to technical specifications prescribed and shall perform according to the said technical specifications The Contractor shall warrant for a period of 12 months from the date of acceptance or date of installation and commissioning whichever is later that the goods stores supplied under the contract and each component used in the manufacture thereof shall be free from all types of defects f
10. per scope of supply and services Supply installation Testing and commissioning of multi zone 4 Nos 3 door frame metal detector as per scope of supply and services Supply of hand held metal detector of samarth or equivalent make 5 l aaa Nos 6 with charger as per specification attached Supply testing commissioning of Walki Talkie as per scope 6 Nos 12 of supply and services Part B Supply of Garden Furniture i Fabrication Supply and installation of barricading system as per RM 30 scope of supply and services 2 Fabrication supply and installation of Stainless steel 304 grade Nos 8 bench canopy as per scope of supply and services Supply and installation of Stainless steel 304 grade canopy 3 around the existing tree guard as per scope of supply and Nos 4 services N BUIDCO 22 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park PART A Sr No 1 Mobile Security Check shelter Design Fabrication Supply and installation of Mobile Security Check MSC made as per drawing of size 18 x 18 x 8 with provision of placing Baggage scanner and two number of door frame metal detector one for male and one for female Separate covered space of 4 x 4 shall be provided as women frisking cabin Stainless steel section of size 150 mm x150 mm shall be used to form basic structure SS sheet of 1 5mm thickness and section of 75 mm x 50 mm shall b
11. the tender will be rejected 16 The Estimated Cost may increase or decrease 17 All the information corrigendum addendum related to the project shall be published on the website www eproc bihar gov in and www buidco in The authority shall have the right to reject the bid partially or fully without assigning any reason what so ever 18 For any information department help line No 18003456109 may be used 19 Further details of works can be obtained from the office of General Manager Tech For clarification regarding the E tendering process please contact e procurement Helpdesk first Floor M 22 Bank of India Building Road No 25 Sri Krishna Nagar Patna 800 001 Telephone no 0612 2523006 Mobile No 07542028164 Sd Managing Director BUIDCo BUIDCO 3 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park 2 1 2 1 1 2 2 BUIDCO Section I INSTRUCTIONS TO BIDDERS INTRODUCTION BUIDCo is responsible for the development maintenance and management of Buddha Smriti Park Patna entrusted to it and for matters connected thereto BUIDCo intends to install a Security system at Buddha Smriti Park Patna together with a Traffic channel Management components and some Garden Furniture DEFINITIONS a BUIDCo means Bihar Urban Infrastructure Development Corporation Limited b The Employer or The Purchaser means the Managing Dir
12. www eproc bihar gov in and download participate in E tender All tender queries related to this tender shall be communicated at tenders buidco in 12 i Bid processing fees to be paid through online mode i e Internet payment getaway Credit Debit Card Net Banking NEFT RTGS ii Bids along with necessary online payments must be submitted through e procurement portal www eproc bihar gov in before the date amp time specified in the NIT The department does not take any responsibility for the delay Non availability of internet connection Network Traffic Holidays or any other reasons 13 The tender documents can be obtained through website www eproc bihar gov in and www buidco in 14 Bid document cost should be paid by draft of any scheduled banks payable in favour of Managing Director Bihar Urban Infrastructure Development Corporation Ltd Original Bank Draft will have to be deposited in the office of Managing Director Bihar Urban Infrastructure Development Corporation Ltd 303 3rd Floor Maurya Tower Maurya Lok complex Budh Marg Patna 800001 on or before 04 00 PM on 21 08 2014 failing which the tender will be rejected 15 Earnest Money in hard copy shall be paid in the form of Bank Guarantee and relevant document should be submitted to Managing Director Bihar Urban Infrastructure Development Corporation Ltd 303 3rd Floor Maurya Tower Maurya Lok complex Budd Marg Patna 800001 on or before 04 00 PM on 21 08 2014 failing which
13. All penetration and resolution condition must be available imultaneously without operator intervention Film safety Photographic films should not be damaged due to X ray radiation The machine should be film safe in compliance with ISO 1600 33 DIN X ray dose The radiation level should not exceedaccepted health standard i e within 0 1 m R hr at adistance of 5 cm from external housing X ray beam divergence The X ray beam divergence should be such that the complete image of maximum sizeof bag is displayed without corner cuts X ray Inspection Facility for variable contrast should be incorporated to allow enhancement of lighter and darker portion of the image System should have facility of variable Gamma organic amp inorganic stripping baggage counter Audio Visual alarm If the machine fails to penetrate a particular item then both audio and visual alarm should be generated with the visual alarm confined within the non penetrating material to notify the operator Defective diode In case of defective diode arrays the scanning should be disabled and error message should be displayed on the screen However the scanning should be programmable so that if the defective diodes are less than the programmable value of the detector set scanning should be enabled Lead impregnated safety screens Lead impregnated safety screens should be available at either ends of the tunnel Idle rollers should be provided at either ends of the tu
14. Bihar Urban Infrastructure Development Corporation Ltd J UWIDC oa Building Better Tomorrow Bid Document For Design Supply Installation of Mobile security Check Point and its Auxiliaries with Traffic Channel Management at Buddha Smriti Park Patna on Turnkey Basis Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park Patna Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park TABLE OF CONTENTS Section Particulars Page NOTICE INVITING TENDER 03 II INSTRUCTIONS TO BIDDERS 04 III GENERAL CONDITIONS OF CONTRACT 14 IV SPECIAL CONDITIONS OF CONTRACT 19 V TECHNICAL SPECIFICATIONS 22 VI SCOPE OF WORK 38 VII FORMATS TO BE USED FOR SUBMISSION OF 40 PROPOSAL FORMATS FOR BID FORM CONTRACT VIII AGREEMENT BID SECURITY PERFORMANCE 41 SECURITY IX FINANCIAL BID PROPOSAL 49 BUIDCO 2 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park Section I NOTICE INVITING TENDER for MOBILE SECURITY CHECK POINT AND ITS ANCILLARIES WITH TRAFFIC CHANNEL Building Better Tomorrow MANAGEMENT TO BE ESTABLISH AT BUDDHA SMRITI PARK PATNA No BUIDCo Yo 382 2014 45 Date 14 07 2014 Through e procurement mode only www eproc bihar gov in 1 Bihar Urban Infrastructure Development Corporation Limited BUIDCo invites bids from eligib
15. Corporation Limited has awarded the Contract for Description of Item hereinafter called the Contract to Name of Contractor hereinafter called the Contractor AND WHEREAS the Contractor is bound by the said Contract to submit to the Purchaser a Performance Security for a total amount of Rs Amount in Figures and words NOW WE THE UNDERSIGNED Name of Bank do hereby unconditionally and irrevocably undertake to pay to the Purchaser an amount not exceeding Rs Rupees only without any demur merely on a demand in writing from the Purchaser stating that the amount claimed is due and payable by the Contractor Any such demand made on the Bank shall be conclusive as regards the amount due and payable by the Bank under this Guarantee We the Bank further undertake to pay to the Purchaser BUIDCo any money so demanded notwithstanding any dispute raised by the Contractor in any manner whatsoever and our liability under these presents is absolute unconditional unequivocal and irrevocable We the Bank further agree that the Guarantee herein contained shall remain in full force and effect during the period that would be taken for the performance of the said agreement This Guarantee is valid for a period of Duration in calendar months in figures and words from the date of signing The initial period for which this Guarantee will be valid must be for at least six 6 months longer than the anticipated expiry date of Annual Main
16. ails frequently and or the cumulative down time exceeds 25 of the warranty period the complete equipment shall be replaced free of cost by the Contractor within a stipulated period of 30 days of receipt of the notification from the Purchaser Warranty of the replaced equipment would start from the date of acceptance by the Purchaser date of installation and commissioning Training The Contractor should train the security personnel of the Purchaser for one month at the time of installation and thereafter at every 3 months interval during warranty period aaa aaa BUIDCO 34 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park PART B Sr No 1 Barricading System Supply and installation of barricading system of modular design each module of 2000 mm length and 905 mm high fabricated out of SS 304 grade steel with 50 mm handrail and 25 mm mid rails Indicative sketch is given below Indicative Drawing of Barricading System Barricading system 25 MM DIA SS 34 GRADE 0 MM DIA SS 304 GRADE MID AIL Bench Canopy Fabrication supply and installation of Stainless steel 304 grade bench canopy as per the drawing in SS 304grade fins with satin finish and 10mm thick polycarbonate multiwall sheet on roof from sabie plastic products or equivalent complete in all respect along with it aluminum fittings 18mm thick gang saw cut mirror polished granite
17. ailures If within the period of warranty the goods are reported by the Purchaser to have failed to perform as per the specifications the Contractor shall either replace or rectify the same free of charge within a maximum period of 30 days of notification of such defect received by the Contractor provided that the goods are used and maintained by the Purchaser as per instructions contained in the Operating Manual Warranty of the equipment would be extended by such duration of downtime Record of the down time would be maintained by the user in the logbook Spares required for warranty repairs shall be provided free of cost by the Contractor The Contractor shall undertakes to diagnose test adjust calibrate and repair replace the goods equipment arising due to accidents by neglect or misuse by the operator or damage due to transportation of the goods during the warranty period at the cost mutually agreed to between the Purchaser and the Contractor The Contractor shall warrant that necessary service and repair back up during the warranty period of the equipment shall be provided by the Contractor and he will ensure that the downtime is within 10 of the warranty period The Contractor shall associate technical personnel of the Maintenance agency and Quality Assurance Agency of the Purchaser during warranty repair and shall also provide the details of complete defects reasons and remedial actions for defects If a particular equipment goods f
18. al Proposal documents shall be evaluated The Bidder shall have to fulfill all the qualification Criteria as specified in Section II 2 17 1 in totality and submit all the required documents that relate to the qualification Criteria terms and conditions Those bidders who do not fulfill the terms and conditions of qualification Criteria as specified in this tender or whose Technical Proposal is non responsive will not be eligible for further Financial Proposals Evaluation Technical Proposals of the Bidders would be evaluated for the clause by clause compliance of the technical specifications as mentioned in the Bid document The Purchaser reserves the right to ask for a_ technical elaboration clarification in the form of a technical presentation from the Bidder on the already submitted Technical Proposal at any point of time before opening of the Financial Proposal During Technical Proposal Evaluation the Purchaser also reserves the right to ask for any third party benchmarking reports in support of any performance parameters 10 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park 2 20 2 2 2 21 2 21 1 2212 2 21 3 2 21 4 2 21 5 2 21 6 2 21 7 BUIDCO At any stage during the evaluation if the EMD is found invalid the respective Bidder s bid will be summarily rejected Phase 2 Financial Proposal Evaluation The Price Bids of only the qualifying firms wh
19. all also be provided An indicative Drawing is given below C C BUIDCO 23 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park Layout plan sx Barricading tc chamelse public movement z so ax a ws no 1065 y oA 4 y t Se S E A OMRATDOA Vem PARING ENCLOSER H TASASE poii rT T em trie i DETECTOR ETAL CETECTOR ne r a ca ama WE wN bs CANOPY any PROJECTION WELCOME TO PARK ee e e BUIDCO 24 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park PART A Sr No 2 X Ray Baggage Scanner Supply installation testing and commissioning of X ray Baggage Scanners of Rapiscan or equivalant of dimensions of 2082 mm min Length 840 mm Minimum Width and 1382 mm Minimum Height tunnel size 620 mm W x 420 mm H complete with LCD color monitors PS of sufficient capacity with half an hour back up and other accessories as required as per specification given below Specifications 1 2 10 11 12 13 Baggage type the machine should be capable of scanning hand bags and very flat objects Tunnel should be capable of scanning the baggage size of 300 mm height x 500 mm width Penetration should be up to 27 mm or more thicknessof steel at 140 KVA Resolution The machine should be able to display a single insulated copper wire of 38 AWG
20. bile Security Check point and its anciliaries with traffic channel Management at buddha Smriti Park at Patna on Turnkey basis CONTRACT PACKAGE NO BUIDCO Yo 382 2014 15 ee Rs 9382 Cost of Bid Document 03 Three Time of completion months Rs 5618 Bid processing Fee Beltron Name of the Contractor Address of the Contractor Financial Bid Sr Supply and installation of Mobile Security Check MSC as per scope of supply and services Supply installation testing and commissioning of X ray Baggage Scanners as per scope of supply and services Supply installation testing and commissioning of Hand Held Under Vehicle Scanner as per scope of supply and services No No No Supply installation Testing and commissioning of multi zone door No frame metal detector as per scope of supply and services o Supply testing commissioning of Walki Talkie as per scope of supply and services o Fabrication Supply and installation of barricading system as per scope 1 of supply and services 3 Fabrication supply and installation of Stainless steel 304 grade bench Ni canopy as per scope of supply and services Q Supply and installation of Stainless steel 304 grade canopy around N the existing tree guard as per scope of supply and services 2 re Di hi Total Rs In Words 1 1 2 3 2 6 4 al ll a po Supply of hand held metal detector of samarth or equivalent make with 5 charger as per spe
21. cification EZ BIHAR URBAN INFRASTRUCTURE DEVELOPMENT CORPORATION LIMITED Design Supply and Installation of Mobile Security check Point and its Anciliaries with Traffic Channel Management at Buddha Smriti Park Patna on Turnkey Basis Date of Tender Name and address of the Bidder Categories Sub Categories Submission of complete requisite papers Required Bank Draft against Cost of Bid for Eligibility of Bid Document Name of Work Required Earnest Money Registration with BUIDCo other departments of Government of Bihar PAN Card VAT Registration Number 2012 2013 Rs in Lac 2013 2014 Rs in Lac during last 5 years duly certified by Client Experience of doing similar work Rs in lac Previous Experience of doing similar work Previous Experience of Fabrication work with SSdoing similar work during last5 Experience of Supply and Installation of years duly certified by Client security system Rs in lac Undertaking that bidder has not abandon any project which was taken up by him Undertaking Undertaking that bidder has not been debarred by the employer of previous work Sl No 2 Average Annual Financial Turnover 20 2012 AATO of last three financial years eee
22. complete whether any computational errors have been made and whether the bids are generally in order Arithmetical errors will be rectified on the following basis If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity the unit price shall prevail and the total price shall be corrected If the Bidder does not accept the correction of the errors his bid will be rejected If there is a discrepancy between words and figures the amount mentioned in words will prevail The Purchaser will notify the Successful Bidder on its intention to award the work through Letter of Award mentioning the total Contract Value The timeline for delivery of products and services will start from the date of issue of Letter of Award 11 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park 2 21 8 The Purchaser will subsequently send the Successful Bidder the Form of Contract Agreement provided in the Bidding Documents incorporating all agreements between the parties 2 21 9 As soon as practically possible following receipt of the Form of Contract Agreement the successful Bidder shall sign and date the Form of Contract Agreement and return it to the Purchaser This is deemed as the Contract or Contract Agreement defined elsewhere in this tender document 2 21 10 The contract will be awarded on least cost basis 2 22
23. curity 1 Check MSC as per 1 Ne scope of supply and T BUIDCO 49 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park services Supply installation testing and commissioning of X ray Baggage Scanners as per scope of supply and services Supply installation testing and commissioning of Hand Held Under 2 No Vehicle Scanner as per scope of supply and services Supply installation resting and commissioning of multi zone door frame 3 No metal detector as per scope of supply and services Supply of hand held metal detector of samarth or equivalent 6 No make with charger as per specification Supply testing commissioning of Walki Talkie as per 12 No scope of supply and services Fabrication Supply and installation of barricading system as 30 Mtr per scope of supply and services Fabrication supply and installation of Stainless steel 304 grade bench canopy as per scope of supply and services Supply and installation of Stainless steel 304 4 No grade canopy around BUIDCO 50 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park the existing tree guard as per scope of supply and services Total Rs In figures Total Rs In Words SEE ee BUIDCO 51 FINANCIAL BID Design Supply and Installation of Mo
24. d may at its sole discretion extend the contract period as deemed reasonable Any delay by the Successful Bidder in the delivery of Products equipment and or the services will make the Successful Bidder liable to any or all of the following i Forfeiture of Performance Bank Guarantee il Imposition of Liquidated Damage charges lil Termination of the contract for default LIQUIDATED DAMAGES If the Bidder fails to deliver any or all of the equipment or to perform the services within the time period s specified in clause 3 11 1 BUIDCo shall without prejudice to its other remedies under the contract deduct from the contract price as liquidated damages a sum equivalent to the 1 of the contract price for every week seven days or part thereof of delay up to maximum deduction of 10 of the contract price Once the maximum is reached BUIDCo may consider termination of the contract FORCE MAJEURE Neither party shall be responsible to the other for any delay or failure in performance of its obligations due to any occurrence commonly known as Force Majeure which is beyond the control of any of the parties including but without limited to fire flood explosion acts of God or any governmental body public disorder riots embargoes or strikes acts of military authority epidemics strikes lockouts or other labour disputes insurrections civil commotion war enemy actions If a Force Majeure arises the Bidder shall promptly not
25. der the contract PAYMENT TERMS For Supply installation commissioning testing training and warranty Payments will be made in Indian Rupees only 70 of total equipment cost against delivery at the site after successful completion of the factory acceptance tests 15 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park 3 7 1 3 3 7 1 4 3 8 3 8 1 3 9 3 9 1 3 10 3 10 1 3 10 2 3 11 3 11 1 3 11 2 BUIDCO 20 of total equipment cost against successful installation and commissioning 10 of total equipment cost after 3 months of operation of the system PRICES The rates and prices quoted by the bidder shall be fixed for the duration of the contract and shall not be subjected to adjustment PURCHASER S RIGHTS The Purchaser reserves the right to accept or reject any bid and to annul the bidding process and reject all bids at any time prior to award of contract without assigning any reason whatsoever and without thereby incurring any liability to the affected bidder or bidders on the grounds of purchaser s action SUBCONTRACTING BY THE BIDDER If sub contracting for specialized work is required the Successful Bidder will take prior permission from BUIDCo Under all circumstances the value of the works sub contracted by the Successful Bidder should not exceed 25 of the Contract Price The Bidder is required to provide the details of the activit
26. e Bidder should carefully read all the instructions terms and conditions specifications and various forms that are provided in the Bid Document The tender may be rejected if any or all of the information asked for in this document are not furnished along with the tender quotation or if the tender is not responsive with the Bid Document PRE PROPOSAL MEETING There will be a pre proposal meeting s as indicated under 2 18 Bidders seeking clariifcations may address their queries to the Project Director HQ BUIDCo SIU 1 Patna so as to reach at least 2 days before the date indicated in the schedule of events section 5 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park 2 5 2 6 2 7 2 7 1 2 7 2 2 7 3 2 7 4 2 8 2 8 4 BUIDCO 2 18 of this document for any enquiry clarification AMENDMENT OF BID DOCUMENTS At any time prior to the date of submission of Bids the Purchaser may for any reason whether at its own initiative or in response to a clarification requested by a prospective Bidder modify bid documents by issuing corrigenda COST OF BIDDING The Bidder has to bear all the costs associated with the preparation and submission of the bid Purchaser will in no case be responsible or liable for any of the costs regardless of the conduct or outcome of the bidding process APPLICATION FEE AF AND EARNEST MONEY DEPOSIT EMD The proposal s
27. e used for making frame structure of SS 304 Grade ACP Ppolycarbonate and Vinyl flooring shall be used in the making of MSC MSC shall be provided with two number of power point and two number of ceiling concealed LED lights Wiring shall be concealed and wires shall be covered with PVC tubes of 25 mm OD Two numbers of Digital cameras shall be provided on front side for live video footage along with provision of points to connect them with the main security system MSC shall be moveable so that it can be shifted at the time of relocation Dragging arrangement should be hidden and collapsible so that MSC require minimum space at the time of parking Six number of Aluminum sheet covered sloped platform should be provided at both end for smooth public movement as per drawing 2 nos of 4 meter long remote switch controlled operated canopy at both ends shall be provided to get shade at both ends fixed on the top of MSC at both ends as per drawing Remote switch controlled operated lockable 4 meter long Aluminum shutter to be provided at both side of MSC to close it at the time of non use All security equipment can be placed safely in that and there is no need for separate space 4 number of 8 long counters to be provide for baggage assistance and placing goods at the time of security check 28 sq feet Space for Notices and warnings etc shall be provided at the front side One number of speaker system for making announcements warnings etc sh
28. ector Bihar Urban Infrastructure Development Corporation Limited and its representative c The Bidder means a firm which participates in the quotation and submits its proposal d The Products Equipment means all the equipment which the Successful Bidder is required to supply to the Purchaser as per this tender quotation f Successful Bidder means the Bidder who after the complete evaluation process gets the Letter of Award The Successful Bidder shall be termed as Contractor in the document g The Letter of Award means the issue of a signed letter by the Purchaser of its intention to award the work mentioning the total Contract Value The timeline for delivery of products and services will start from the date of issue of Letter of Award h The Contract means the agreement entered into between the Employer and the Contractor as recorded in the Contract Form signed by the parties including all attachments and appendices thereto and all documents incorporated by reference therein i The Contractor means the individual or firm supplying the Goods and Services under this Contract j The Contract Price means the price payable to the Successful Bidder under the Letter of Award for the full and proper performance of its contractual obligations The Contract Price shall be deemed as Contract Value appearing anywhere in the Bid document for Design Supply and Installation of Mobile Secu
29. f minimum contract value given below 2 18 SCHEDULE OF EVENTS BUIDCO The tentative dates for the schedule of key events of this tender are given as under SI No Events Due Date Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park 1 Availability of Bid document 25 August onwards 2 Prebid Meeting 6 September 2014 3 Prebid Clarifications 12 September 2014 4 Last date and time of proposal submission a before 26 September 5 Date and time of opening of Technical Bid On 26 September 2014 6 Date and time of opening of Financial Bid To be communicated later to the eligible bidders 2 19 OPENING OF PROPOSAL The Evaluation Committee or its authorized representative will open the tenders Sequence of opening shall be as follows 2 20 2 20 1 2 20 2 1 BUIDCO i Application fee and Earnest Money Deposit EMD ii Technical Proposals iii Financial Proposals EVALUATION The Purchaser reserves the right to modify the Evaluation Process at any time during the Tender Process without assigning any reason whatsoever and without any requirement of intimating the Bidders of any such change any time during the process of evaluation Phase 1 Technical Proposal Evaluation First the Application fee and Earnest Money Deposit will be checked and if both are found furnished by the Bidders in the prescribed manner then the Technic
30. f or damage to life property and other loss damage costs and expenses however caused which but for the exercise of such permission would not have arisen 2 15 4 The Bidder is expected to know all conditions and factors which may have any effect on the execution of the contract after issue of Letter of Award as described in the bidding documents The Purchaser shall not entertain any request for clarification from the Bidder BUIDCO 8 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park regarding such local conditions 2 15 5 It is the Bidder s responsibility that such factors have properly been investigated and considered while submitting the bid proposals and no claim whatsoever including those for financial adjustment to the contract awarded under the bidding documents will be entertained by the Purchaser Neither any change in the time schedule of the contract nor any financial adjustments arising thereof shall be permitted by the Purchaser on account of failure of the Bidder to know the local laws conditions 2 15 6 The site related information furnished by EMPLOYER in this Bid Document is only indicative The bidders are advised to undertake site visits and make their own assessment as to the correctness of the information Requests for price revision after bid opening on account of inaccuracies in information given by EMPLOYER shall not be entertained at any stage 2 16 CONTACTING
31. f the price need to be individually indicated against the goods proposed in the Bid Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park 2 8 5 2 8 6 2 9 2 10 2 11 2 12 2 12 1 2 12 2 BUIDCO The prices quoted by the bidder shall be in sufficient detail to enable the Purchaser to arrive at the price of equipment system offered If any or all of the information asked in the Section VIII are not available in the Financial Proposal the bid is liable for rejection DISCOUNTS The Bidders are informed that discount if any should be included in the total price BID VALIDITY The bids shall remain valid for a period of 180 days from the last date of submission ONLY ONE BID PER PARTY Each bidder is permitted to submit ONLY ONE BID In case it is found that any party has submitted more than one bid for the subject work s in any of the above capacities all bids so submitted shall be summarily rejected and the EMPLOYER shall not entertain any request correspondence in this matter SUBMISSION OF PROPOSALS Bidding shall be carried out through e tendering process E Tendering process shall be adopted for issue of bid document pre bid queries clarifications addendums and receiving of bids For participating in E tendering process the Bidder shall have to get themselves registered to get user ID Password and digital signature This will enable them to access the website
32. he respective times stated in the bidding documents quoted by us in our bid If our bid is accepted we undertake to provide a Performance Bank Guarantee in the form in the amount and within the time specified in the bidding documents We agree to abide by this bid which consists of this letter and Attachments hereto for a period of 180 One hundred amp eighty days from the date fixed for submission of bids as stipulated in the bidding documents and it shall remain binding upon us and may be accepted by you at any time before the expiration of that period Until a formal Contract is prepared and executed between us this bid together with your written acceptance thereof and your notification of award shall constitute a binding Contract between us We understand that you are not bound to accept the lowest or any bid you may receive and in turn we will not have any rights to raise any claim whatsoever it may be due to or arising out of rejection of our bids Dated this day of 2014 signature In the capacity of position Duly authorised to sign this bid for and on behalf of name of bidder EE SUE BUIDCO 42 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park FORM OF CONTRACT THIS AGREEMENT made the day of 5 between of hereinafter the Purchaser of the one part and of hereinafter the Supplier of the other part WHEREAS the Purcha
33. highlighted upon identification and feedback message shall be visible to the screener operator SUE BUIDCO 27 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park System Administrator The threat image projection facility should have details of user database such as screener operator name user ID number level of access such as screener operator and Administrator with password Restricted Access Access to startup menu should be restricted only to authorized individuals A login procedure by means of Password or Security Key should be provided to achieve restricted access Login time The login procedure should not take more than 20 seconds Facility to bypass TIP The system should have facility to bypass the TIP facility if programmed so by the system Administrator It is to be ensured that the TIP software should not be a hindrance to normal functioning of X ray machines Messages When operator logs in or logs out appropriate messages should be displayed on the Screen to confirm that the operator has been correctly logged in or logged out Storing data All TIP data should be stored in the system database for a minimum period of two months after it has been downloaded No individual regardless of access rights to the TIP components should be able to delete or amend any of the TIP data i e TIP data on the actual x ray machine should be stored as read only f
34. horizontal zones with independently adjustable sensitivity from 0 200 Calibration Automatic or manually set Interference Digital filtering by signal processor Several operating frequencies to Suppression Suppress local electrical noise Warranty Two 2 years parts Network Connections Ethernet Dimensions Interior Min 700 mm Width x Interior Min 2000 mm Height Shipping Total shipping weight 75 5 kg 166 4 lbs shipping volume 47 m3 16 5 cu ft Weight amp Volume Net Weight 59 kg 130 Ibs Coils shipping weight 55 5 kg 122 4 lbs shipping volume 35 m3 12 37 cu ft Cross bars electronics shipping weight 20 kg 44 1 lbs shipping volume 12m3 4 2 cu ft PART A Sr No 5 Hand Held Metal Detector Supply Installation Testing and Commissioning of Hand Held Metal Detector of Rapsican Make or equivalent make with circular opening pinpointing metal objects both ferrous and non ferrous be of light weight 260 g and with a wrist strap as per specification given below a i E RE BUIDCO 32 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park Specifications Ambient Operating From 0 C to 50 C Temperature Powersupply Standard 9 V battery or rechargeable NiMH battery Battery Life Alkaline battery 120 h Rechargeable NiMH battery 170 mAh 40 hrs Sensitivity Three settings Level 1 Small handguns
35. hould be submitted along with an application fee of Rs 9382 Rupees Nine Thousand Three Hundred and Eighty two only in form of demand draft and an EMD of Rs 1 60 500 Rupees Onle Lac Sixty Thousand and Five Hundred only in the form of a demand draft drawn in favour of Managing Director Bihar Urban Infrastructure Development Corporation Limited on any Scheduled bank payable at Patna The Bid submitted without EMD and or the application fee will be summarily rejected The EMD of the successful Bidder will be returned when the Bidder has signed the Contract Agreement with the purchaser and has furnished the required Performance Guarantee The EMD of the unsuccessful Bidder will be returned after the LOA is issued to the successful bidder The EMD will be forfeited i If a Bidder withdraws its bid during the period of bid validity or ii If the Bidder fails to accept the Purchaser s corrections of arithmetic errors in the Bidder s bid if any or iii If the Successful Bidder fails to sign the contract agreement with the Purchaser or iv If the Successful Bidder fails to furnish the Performance Guarantee within the stipulated time BID PRICES The Bidder shall give the pricing as individual and as a total composite price inclusive of all levies amp taxes i e Sales Tax Service Tax packing forwarding freight and insurance etc and any other charges as and when applicable The unit price and all other components o
36. ical range b Cooling Hermetically sealed oil bath c Beam direction Diagonal vertically upward from Bottom to top d Tube current 0 7 mA to 1mA Typical range 25 Image Generating System a 30 Image presentation The system should be able to produce clear color amp Monochrome images on a colour monitor with minimum of 1024 x 768 pixels 17 size SVGA TFT Monitor b Image features should be keyboard controllable c Zoom facility should be available to magnify the chosen area of an image up to eight times or more d The system should be capable of recalling 15 20 previous images e The system should have the capability of archiving not less than 10000 images SS Ee Ee ee EE BUIDCO 26 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park f Grey levels Approximately 4096 Grey levels should be stored g Computer shall be P IV latest model with minimum 512 MB RAM or more amp DVD Writer amp hard disk capacity of 160 GB or more 26 Software Specifications e Single software The system should work on one software only e Keyboard control All operating software features should be Controlled from keyboard of machine only e Keyboard function should be user friendly Threat Image Projection TIP Software Password protection All software features of machines should be online and password protected On line recording amp storage The system should ha
37. ies that it proposes to subcontract to third parties In any case the Successful Bidder shall be solely responsible to ensure compliance of all obligations under the contract TIME SCHEDULE TO COMPLETE THE CONTRACT The expected timelines for the completion of the key tasks is given below D Date of issue of Letter Of Award LOA D 15 days Submission of detailed System design and drawings D 75 days Supply of all items D 90 days Installation Commissioning Final Acceptance Cerificate The Successful Bidder shall ensure that the delivery of Products equipment and or the delivery of the services are in accordance with the time schedules specified in Clause 3 11 1 In case of any deviation from the schedule the Purchaser reserves the right to either cancel the Contract and or recover 16 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park 3 11 3 3 11 4 3 12 3 13 3 13 1 3 13 2 BUIDCO Liquidated Damage charges The Successful Bidder if faced with problems in timely delivery of services which have dependencies on the Service Provider and or the Purchaser which are beyond their control at any time before the Final Acceptance shall immediately inform the Purchaser in writing about the causes of the delay and tentative duration of such delay etc The Purchaser on receipt of such notice shall analyze the facts at the earliest an
38. ify BUIDCo in writing of such condition and the cause thereof Unless otherwise directed by BUIDCo the Bidder shall continue to perform his obligations under the contract as far as is reasonably practical and shall seek all reasonable alternative means for performance not prevented by the Force Majeure event The Bidder shall be excused from performance of his obligations in whole or part as long as such 17 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park causes circumstances or events shall continue to prevent or delay such performance 3 14 1 GOVERNING LAWS AND JURISDICTION The Agreement shall be governed by the laws in force in Bihar Any dispute arising in relation to the Agreement shall be subject to the jurisdiction of the courts at Patna ee BUIDCO 18 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park Section IV 4 SPECIAL CONDITIONS OF THE CONTRACT 4 1 GENERAL These conditions given in this Section IV supplement the Instructions to the Bidders given in Section II amp Commercial and Legal Conditions of the Contract given in Section II and in case of any conflict the conditions given herein shall prevail over those in Sections II and III 4 2 EQUIPMENTS AND SUPPORTING SOFTWARE All the equipment system to be supplied shall conform to the relevant technical specifications as mentioned in Sect
39. iles Feedback The feedback should clearly indicate onscreen that a TIP object has been correctly identified TIP object has been missed No TIP object was present No message needs to be presented if the screener operator correctly passes a clear bag Feedback to the screener operator Different colour coding should be used for feedback to the screener operator Daily log The system should automatically prepare the daily log of events for each shift and for each screener operator performance Contents of TIP log TIP log should indicate particulars of name of the screener operator time and date of threat image projection whether threat image was successfully identified or missed etc Report The report on TIP system should have date and time from to as per requirement screener operator particulars and decision outcome such as HIT MISS or FALSE ALARM in percentage as well in absolute numbers number of bags screened categories of threat objects such as explosives devices knife weapon etc Types of reports The system should be able to generate daily weekly monthly reports as well as for any given time and period Combined Test Piece CTP Supply details The agency should provide a CTP for regular testing of the system by the user EEE _ SS BUIDCO 28 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park Training on system opera
40. ion VI of this document 4 3 FACTORY ACCEPTANCE TEST FAT 4 3 1 The products equipment shall undergo Factory Acceptance Tests at the manufacturing locations of the OEM by the Third Party designated by the Purchaser 4 3 2 The Successful Bidder at no cost to BUIDCo shall rectify any discrepancy found during and after the Factory Acceptance Tests in the products equipment 4 4 S SITE ACCEPTANCE TESTS SAT 4 4 1 The Purchaser shall carry out all the tests detailed in the Acceptance Test Schedule to be furnished by the Contractor to confirm that the performance of the different modules sub systems and the entire installation satisfies the specification requirements The Purchaser reserves the right to include any other tests which in his opinion is necessary to ensure that the equipment meets the specifications 4 4 2 The contractor shall rectify all deficiencies immediately if found in the performance of the system as per the requirement during the Site Acceptance Tests at no cost to BUIDCo 4 4 3 The cost of all test and or analysis shall be fully borne by the contractor Material put up for inspection shall be those to be supplied and in quantities laid down in the Schedule of Quantities Any variation shall require the prior approval of the Purchaser before the material is manufactured offered for inspection eee BUIDCO 19 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park
41. le experienced Firms Contractors Agencies Bidders for execution of works as given below Name of Work Estimated Bid processing Bid Bid Security Contract Cost fees Beltron Document EMD Duration Rs In Lakhs Cost Rs In Lakhs Mobile Security Check Point and its Ancillaries with Traffic Channel Rs 3 Rs Rs Management to be Establish at 80 24 9382 1 605 3 Month Buddha Smriti Park Patna 2 lace amp Date of Pre bid meeting Date 05 08 2014 Time 03 00 PM BUIDCo office 303 g Floor Maurya Tower Maurya Lok Complex Budh Marg Patna 800 001 3 Date of downloading of bid document From 28 07 2014 to 20 08 2014 up to 03 00 PM Through website www eproc bihar gov in only 4 Last date and time for receipt of bids Date 20 08 2014 up to 03 00 PM Through website www eproc bihar gov in 5 Last Date and time for Submission of hard copy of bid Date 21 08 2014 up to 04 00 PM Time and date of opening technical bids f Date 22 08 2014 Time 04 00 PM Through website www eproc bihar gov in Time and date of opening of financial bids f To be communicated later on Place of opening of bid Through website www eproc bihar gov in Period of bids validity 120 days 10 Officer inviting bids Managing Director BUIDCo 11 For participating in E tendering process the contractor shall have to get themselves registered to get user ID Password and Digital signature This will enable them to access the website
42. m as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract S BUIDCO 43 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with the laws of on the day month and year indicated above Signed by for the Purchaser Signed by for the Supplier BUIDCO 44 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park BID SECURITY On Non Judicial Stamp Paper of Rs 1000 or appropriate value Serge eee N eee ees Name of the Bank Guarantee No eeeeeeeeeeeeeeeeeeeeeeeeeeeee PUG MESSIS iuiieiearicicsieumtbesduaveretealesiwnnuanveeeeanieneints Name of Bidder Date of EXDINY i vicerienccuesaeveonersnteereczantinans Limit to liability currency amp amount cccccccc cence ettce ee eteteeeeeeeneeeeeeenaaeeees Invitation For Bid NO ses tecaeGtecegeesi sate aed cee caaddeuaneoeonedtactd ISG eee ett FOr eee ne ee ee ees Name of Facilities Subject Bid Security Bank Guarantee Date 2014 Name and Address of Employer Dear Sir In consideration of the Name of Employer hereinafter called Employer which expression shall unless repugnant to the subject or context include his successors and assigns having agreed to exempt M s hereinafter called
43. n BUIDCO 38 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park 6 4 2 3 During the Site Acceptance Testing SAT BUIDCo will verify the installed systems 6 5 DOCUMENTATION 6 5 1 The contactor shall supply the following sets of documents All documents shall be in English language An index of all hand books drawing etc Shall be available with each set a b c d e Installation manual Equipment layout drawings Cabling and wiring diagrams Equipment installation drawings Operations Manual 6 6 DRAWINGS TO BE SUBMITTED BY CONTRACTOR The contractor shall submit the layout drawings of the Mobile security Check Point and Fabrication drawings of Garden Furniture as well as Barricading system 6 7 SERVICE LEVEL REQUIREMENTS SLA 6 7 1 The contractor shall ensure system uptime of 90 BUIDCO 39 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park Section VII Form 1 SIMILAR WORK EXPERIENCE Declaration for clause 2 17 1 ii From Name and Address of Bidder To Managing Director Bihar Urban Infrastructure Development Corporation Ltd Patna We hereby declare and confirm that We ccccees ee eeee eee ene seen es Name of The Bidder having registered office at address have successfully executed following projects in the last 3 years
44. nnel to facilitate placing of baggage at the input and output points Conveyor height shall be in the range of 750 850 mm S BUIDCO 25 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park 14 Conveyor belt speed should be between 0 2 0 3 Mtrs per second for handbags 15 Input output rollers system The input and output frame shall be provided with rollers of length 600 mm on each side with barrier frame to prevent bags falling off 16 Conveyor load Minimum125 kg distributed over the conveyor 17 Operating temperature should be 0 C to 50 C and storage temperature 20 C to 50 C 18 Duty cycle should be 100 and the system should be ready for operation within 2 mins in case of power failure 19 Power Conditioning Suitable Servo Stabiliser with inbuilt Isolation Transformer should be provided 20 Bi directional scanning facility should be provided without holding any switch 21 The machine should comply with requirements of health and safety regulations with regard to mechanical electrical and radiation hazards The supplier should furnish Approval Certificate from Atomic Energy Regulatory Board A E R B of India regarding radiation safety 22 Operational Safety Emergency stop switch at both the ends of tunnel should be provided 23 User Manual Two sets of operator manual should be provided with the system 24 X ray Generator a Anode voltage 140 KV to 160 KV Typ
45. nt xpenine of doing Similar work Rs in li 4 Previous Experience of Fabrication work with SSdoing similar work during last 5 years duly certified by Client Experience of Supply and Installation of security system Rs in lac Undertaking that bidder has not abandon any project which was taken up by him Undertaking that bidder has not been debarred by the employer of previous work 5 Undertaking E EEE BUIDCO 41 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park BID FORM Bidder s Ref No Date To Name and address of Employer Name of Facilities Ref Your Tender no Dear Sir Having examined the bidding documents including Addenda the receipt of which is hereby acknowledged we the undersigned offer the above named Facilities in full conformity with the said bidding documents for the sum as mentioned in Price Bid or such other sums as may be determined in accordance with the terms and conditions of the Contract We further undertake if invited to do so by you and at our own cost to attend a clarification meeting at a place of your choice for the purpose of reviewing our Bid and duly noting all amendments and additions thereto and noting omissions therefrom that you may require We undertake if our bid is accepted to commence execution of work of the Facilities and to achieve completion within t
46. o are short listed in Phase 1 will be evaluated The proposals shall be opened in presence of their representatives who choose to attend The date of opening shall be intimated to the qualified bidders at the appropriate time The Financial Proposal Evaluation will be based on the Total Cost which would be the total payouts including all taxes duties and levies for the supply installation commissioning system integration of equipment and Maintenance costs DECIDING AWARD OF CONTRACT The Purchaser reserves the right to ask for a technical elaboration clarification in the form of a technical presentation from the Bidder on the already submitted Technical Proposal at any point of time before opening of the Financial Proposal The Bidder has to present the required information to Managing Director Bihar Urban Infrastructure Development Corporation Limited and its appointed representative on the date asked for at no cost to the Purchaser The Purchase shall inform the date and time set for opening of Financial Proposals The notification may be sent by email fax post It is mandatory for the Bidders to quote for all the items of the tender In case a Bidder does not quote any item which is required as per the Bill of Materials Section Section VID then the bid can be treated nonresponsive The Financial Proposals of qualified Bidders shall be opened on e proc web site BUIDCo will examine the bids to determine whether they are
47. ractor of its obligations under the Contract and or as demanded by the Purchaser 11 The expressions the Purchaser the Bank and the Contractor hereinbefore used shall include their respective successors and assignees In witness whereof I We of the Bank have signed and sealed this guarantee on the day of 2012 being herewith duly authorised For and on behalf of the Bank Signature of authorised Bank official Name Designation Stamp Seal of the Bank Signed sealed and delivered for and on behalf of the Bank by the above named in the presence of Witness 1 Signature Name Address Witness 2 Signature Name Address BUIDCO 48 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park Section IX FINANCIAL PROPOSAL FINANCIAL BID Design Supply and Installation of Mobile Security Check point and its anciliaries with traffic channel Management at buddha Smriti Park at Patna on Turnkey basis CONTRACT PACKAGE NO BUIDCO Yo 382 2014 15 Estimated Cost Rs 80 24 Lacs 1 Earnest Money Rs 1 605 Lacs Rs 9382 Cost of Bid Document 3 Rs 5618 Bid processing Fee Beltron 4 03 Three Time of completion months 5 6 Name of the Contractor 7 Address of the Contractor Financial Bid Sr l No Particulars Quantity Unit Rate Amount Supply and installation of Mobile Se
48. rity Check Point at Buddha Smriti Park 2 3 2 3 1 2 4 BUIDCO document k Factory Acceptance Test FAT is a process of verification of the conformance of the Products equipment as per the Technical Specifications laid out in the Tender Document at the factory before the dispatch of Products equipment to the site 1 Site Acceptance Test SAT is a process of testing the contracted services provided by the Bidder at site location of the Purchaser SAT comprises of Product Acceptance Tests with respect to Technical Specifications and Bill of Materials as specified in this tender m NIT is the Notice Inviting Tender Quotation It is essentially the Press Notification of the Tender Quotation n OEM means Original Equipment Manufacturer o Tender and Quotation have same meaning for this document BID DOCUMENT The process and procedures of bidding the materials to be supplied and the various terms and conditions of this tender are provided in the Bid Document The Bid Documents include i Section I Notice Inviting Tender ii Section II Instructions to Bidders lil Section III General Conditions of Contract iv SectionIV Special Conditions of Contract v Section V Technical Specifications vi Section VI Scope of work vii Section VII Formats for submission of Similar Work Experience viii Section VII Formats for submission of Bank Guarantees ix Section IX Financial Proposal Th
49. ser invited bids for certain Goods and Related Services viz and has accepted a Bid by the Supplier for the supply of those Goods and Related Services in the sum of hereinafter the Contract Price NOW THIS AGREEMENT WITNESSETH AS FOLLOWS 1 In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Contract referred to 2 The following documents shall be deemed to form and be read and construed as part of this Agreement viz a The Purchaser s Notification to the Supplier of Award of Contract b The Bid Submission Sheet and the Price Schedules submitted by the Supplier c The Particular Conditions to Contract d The General Conditions to Contract e The Schedule of Supply and This Contract shall prevail over all other Contract documents In the event of any discrepancy or inconsistency within the Contract documents then the documents shall prevail in the order listed above 3 In consideration of the payments to be made by the Purchaser to the Supplier as indicated in this Agreement the Supplier hereby covenants with the Purchaser to provide the Goods and Related Services and to remedy defects therein in conformity in all respects with the provisions of the Contract 4 The Purchaser hereby covenants to pay the Supplier in consideration of the provision of the Goods and Related Services and the remedying of defects therein the Contract Price or such other su
50. t any objection or excuse We undertake to pay to you any money so demanded notwithstanding any dispute or disputes raised by the Contractor s supplier s in any suit or proceeding pending before any court or Tribunal or arbitration relating thereto our liability under these presents being absolute and unequivocal The payment so made by us under this Guarantee shall be a valid discharge of our liability for payment thereunder This guarantee shall come into force from the date of issue of this guarantee and shall remain irrevocably valid and inforce initially upto unless a demand or claim under this guarantee is made on us in writing on or before we shall be discharged from all liability under this guarantee We Bank Ltd further agree with you that you shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said Bidding Document and we shall not be relieved from our liability by reason of any such variation It shall not be necessary for the Employer to proceed against the Bidder before proceeding against the Bank and the Guarantee herein contained shall be enforceable against the Bank notwithstanding any security which Employer may have obtained from the Bidder at this time when proceedings are taken against Bank hereunder be outstanding or unrealised We Bank Ltd further undertake to unconditionally pay the amount claimed by
51. t them and the supplier shall either replace or do the needful to the rejected materials so that the rejected material will meet the specification requirements at no cost to the Purchaser The Bidder is not released in any way from any warranty or other obligations under the contract in pursuant to clauses 3 3 1 amp 3 3 2 DELIVERY OF MATERIALS AND RELATED DOCUMENTATION Delivery Installation and Commissioning of the materials along with the related documents as per Bill of Materials Section Section V is the responsibility of the Bidder The Successful Bidder shall ensure that all Products equipment is supplied within the Implementation schedule mentioned in the tender document under Section IV 14 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park 3 4 3 3 6 5 3 7 3 7 1 3 7 1 1 3 7 1 2 BUIDCO The Successful Bidder shall submit all the Software Kits CDs License Papers Warranty Papers and any other relevant documentation related to the supplied products to the Purchaser along with the supplied products equipment INCIDENTAL SERVICES The selected contractor shall be required to undertake the supply installation testing and commissioning documentation and training of Employer s nominated personnel WARRANTY The Bidder is required to provide on site comprehensive warranty valid for 12 months for all supplied equipment of the project The Bidder shall
52. tenance Contract as stated in the General Conditions of Contract We undertake not to revoke this guarantee during its currency without the written consent of the Purchaser At any time during the period in which this Guarantee is still valid if the Purchaser agrees to grant a time extension to the Contractor or if the Contractor fails to complete the works within the time of completion as stated in the Contract or fails to discharge itself of the liability or damages or debts as stated under Para 5 above it is understood that the Bank will extend this Guarantee under the same conditions for the required time on demand by the Purchaser and at the cost of the Contractor BUIDCO 47 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park 8 The Guarantee hereinbefore contained shall not be affected by any change in the Constitution of the Bank or of the Contractor 9 The neglect or forbearance of the Purchaser in enforcement of payment of any moneys the payment whereof is intended to be hereby secured or the giving of time by the Purchaser for the payment hereof shall in no way relieve the Bank of their liability under this deed 10 We the Bank undertake not to revoke this Guarantee except with the previous consent of the Purchaser in writing This Guarantee shall be valid up to and we undertake to renew extend this Guarantee from time to time till the completion of performance by the Cont
53. the Employer merely on demand and without protest or demur to the extent aforesaid Notwithstanding anything contained herein before our liability under this guarantee is restricted upto a SUM ccacccsteiese currency and amount and shall expire on unless a claim or demand is made on us in writing within the three months of expiry date all your rights shall be forfeited and we shall stand relieved and discharged from our liabilities hereunder We the said Bank lastly undertake not to revoke this guarantee during its currency except with the previous consent of the Employer in writing and agree that any change in the constitution of the Employer or the Bidder or the said Bank shall not discharge our liability hereunder dated day of 200 for Bank Ltd Yours faithfully For sabagenceteanaDadcactecuttn eect Name of the Bank EEE BUIDCO 46 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park PERFORMANCE SECURITY The Managing Director Bihar Urban Infrastructure Development Corporation Limited 303 3 Floor Maurya Tower Maurya Lok Complex Budha Marg Patna 800 001 Contract NO cee eee Date This Deed of Guarantee made this day of between Bank of hereinafter called the Bank on the one part and hereinafter called the Purchaser of the other part Whereas Managing Director Bihar Urban Infrastructure Development
54. tion It should be imparted to a group of 8 to 10 operators every 3 months during warranty period Automatic Detection of Threat object The system should be able to automatically detect any threat object by highlighting the suspect area with a ring of appropriate colour Typical sketch is given below BUIDCO 29 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park PART A Sr No 3 Hand Held Under Vehicle Scanner General Supply Installation Testing and commissioning of camera based system with IR Sensors with 4 High Resolution LCD Screen having castor wheels for smooth operation under the vehicle as per specification given below Specification Camera Type e Colour Camera with IR Sensors e Camera sensors adapts to low light conditions e Able to change from colour to black amp white in low light conditions Camera 360 with tilt Movement Monitor 4 Hi resolution LCD screen Telescopic Pole e Extend from 90 cm to 180 cm min e Non Rotational lightweight aluminum pole with rubber grip Castors Three swivel castor wheels for smooth operations Battery e Type Sealed Lead acid battery e Voltage 12V DC e Charger 12V Operational e Modular design to allow the operator to change from under vehicle Features search mode to pole camera mode e No tools should be required to change from one mode to another e Manual s
55. ts 2 12 5 The Bids and all correspondence and documents relating to the bids shall be written in the English language 2 13 LATE BIDS Deleted 2 14 MODIFICATION AND WITHDRAWAL OF BIDS 2 14 1 The Bidder is allowed to modify or withdraw its submitted bid any time prior to the last date prescribed for receipt of bids by giving a written notice to the Purchaser 2 14 2 Subsequent to the last date for receipt of bids no modification withdrawal of bids shall be allowed 2 14 3 The Bidders cannot withdraw the bid in the interval between the last date for receipt of bids and the expiry of the bid validity period specified in the Bid Such withdrawal may result in the forfeiture of its EMD from the Bidder 2 15 LOCAL CONDITIONS 2 15 1 Each Bidder is expected to fully get acquainted with the local conditions and factors which would have any effect on the performance of the contract and or the cost 2 15 2 The Bidder is expected to visit and examine the sites and its surroundings and obtain all information that may be necessary for preparing the bid at their own interest and cost 2 15 3 The Bidder and any of their employees agents subcontractors will be granted permission by the Purchaser to enter upon its premises and lands for the purpose of such inspection but only upon the express condition that the Bidder and any of their employees agents subcontractors will be responsible for any personal injury whether fatal or otherwise loss o
56. ts equipment supplied under this contract shall conform to the Technical Specifications given in this tender under Section V PERFORMANCE GUARANTEE The Successful Bidder will be required to furnish performance guarantee in the form of Bank Guarantee issued by a Scheduled Bank in India equivalent to 10 of the Contract Value valid for a period of 15 months Supply and installation 3 months warranty 12 months within 28 days of issue of Letter of Award In case of extension of O amp M services the contractor shall submit the fresh BGs for the subsequent O amp M periods The Performance Guarantee shall be as per the formats given in Section VIII The Performance Guarantee shall be payable to the Purchaser as a compensation for any loss resulting from the Bidder s failure to complete its obligations under the contract The Purchaser will discharge the Performance Guarantee after completion of the Bidder s performance obligations including any warranty obligations under the contract PURCHASER S RIGHT TO INSPECT GOODS The Purchaser and or his authorized representative shall have the right to inspect and test up to 100 of each product type supplied for their conformity to the specifications laid in the tender document under the Section VI refer Factory Acceptance Test under Section IV If any inspected materials fail in the test to conform to the specifications laid in the tender document under Section VI the Purchaser may rejec
57. ve online recording facility and the image files should be transferable to CD Report facility The system should have software controlled diagnosis report facility and the system should give printout if printer is connected No rebooting The system should not require rebooting to enable disable a software feature Supervision amp training operators TIP software facility should be incorporated in the offered X ray machine to assist supervisors in testing the operator s alertness and training X ray screener operators to improve their ability in identifying specific threat object Image library The TIP facility should have an image library containing at least 100 explosive devices 100 knives and 100 firearms as well as CDs floppies thumb devices etc in various sizes shapes locations and orientations Expansion of TIP library The system should have facility to expand the library to incorporate additional images by user without assistance of the manufacturer Realistic images The image library should contain images of threats at different orientations both plane and end on orientation should be used All image projection images should be realistic representative and non distinguishable from real threat items Image analysis Once the screener operator has responded to identify the computer generated threat image it should remain on the screen for a predefined user programmable time for analysis The image should be
58. warrant that all the equipment supplied under the contract is newly manufactured and shall have no defect arising out of design materials or workmanship or from any act or omission of the Bidder that may develop under normal use of the supplied equipment in the conditions prevailing across the country The Bidder shall warrant that the services provided under the contract shall be as per the Warranty Service Level Requirements given under Section V During the warranty the Bidder shall perform all the functions as enunciated in Section V at no extra cost to the Purchaser The cost including visits of the engineers etc shall be quoted as part of the individual equipment prices No separate charges shall be paid for visit of engineers or attending to faults and repairs or supply of spare parts BUIDCo shall promptly notify the Bidder about any claims arising under this warranty Upon receipt of such notice the Bidder shall repair replace reconfigure re provision the defective equipment or service Replacement under warranty clause shall be made by the Successful Bidder free of all charges at site including freight insurance and other incidental charges If the Bidder having been notified fails to remedy the defect s within a reasonable period specified BUIDCo may proceed to take such remedial action as may be necessary at the Bidder s risk and expense and without prejudice to any other rights which BUIDCo may have against the Bidder un
59. wivel and tilt function making it easy for the operator to point camera in any direction of the end of the pole Weight e Light weight Aluminum construction e Moulded locks handle and arm rest e Moulded torch mounting Indicative picture is given below BUIDCO 30 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park PART A Sr No 4 Multi Zone Door Frame Metal Detector Supply Installation Testing and Commissioning of Multi Zone Door Frame Metal Detector of Rapsican Make or equivalent make meeting with the limits set by international standards for human safety and be safe for wearers of heart pacemakers pregnant women and magnetic recording materials as per specification given below Specifications Ambient Operating From 20 C to 60 C From 4 F to 140 F Temperature Humidity 0 to 95 no condensation Protection IP 55 EN 60529 BUIDCO 31 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park Power Supply Mains 90 264V AC 50 60Hz Battery 12V DC Consumption 50W AC 40W DC Fuse TIA 5x20 mm Power cord length 2 5 m 8 2 ft Battery Backup 8 hours of run time when no power is available Alarm Audible visible alarm Alphanumeric display and Zone Display Relay contact for remote alarm SPDT Sensitivity 100 sensitivity steps in each program Separate
60. wood plastic composite wooden planks will be fixed on top of the existing missionary in a curve shape seating as per attached drawings image Indicative sketch is given below BUIDCO 35 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park PART B Sr No 3 Tree Guard Supply and installation of Stainless steel 304 grade canopy aroundthe existing tree guard with laser cut SS 304grade fins with satin finish and 10mm thick polycarbonate multiwall sheet on roof from sabic plastic products or equivalent complete in all respect along with it aluminum fittings SS 304 grade tree grate with laser cut design cutout patterns for water penetration will be fixed at the center and 18mm thick gang saw cut mirror polished granite wood plastic composite wooden planks will be fixed on top of the existing masionary in a curve shape seating as per attached drawings image Indicative sketch is given below EE BUIDCO 36 Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park 40 em s pipe SIO4 grade 10 me eaaltrwall potycarbonute ndert Somme OA SS 304 grade fins wood piate composte pasel WPC on cither mde of SS JOI prade fims 0 men da pipe SSJOt grade wood piade composte panci WAC tud om cxnting muscory block for mating Existing manonary block aw Sem ha ppe SSN grate Smee Oh SN pok fine
61. www eproc bihar gov in and download participate in E tender Bidders who wish to participate in this tender will have to register on http www eproc bihar gov in Bidders who wish to participate in online tenders will have to procure Digital Certificate as per Information Technology Act 2000 using which they can sign their electronic bids Bidders can procure the same from any CCA approved certifying agency The same can also be procured from M s BELTRON Bihar State Electronics Development Corporation Limited BELTRON Bhavan Shastri Bhavan Patna 23 which is Registration Authority of various Certifying Agencies and they can be contacted at below address To Helpdesk First Floor M 22 Bank Of India Building Road No 25 Sri Krishna Nagar Patna 800001 Ph 0612 2523006 Mob 9939035696 Fax 0612 2523006 Visiting Hrs 8 00 A M to 8 00 P M From Monday to Sunday Mail IDs eprochelpdesk bihar gov in eprochelpdeskbihar qmail com Bid document for Design Supply and Installation of Mobile Security Check Point at Buddha Smriti Park 2 12 3 Any individual s signing the bid or other documents connected therewith should specify whether he is signing the offer as Chief Executive of a single manufacturing company making the offer 2 12 4 In the case of a firm not registered under the Indian Partnership Act all the partners or the attorney duly authorized by all of them should sign the bid and all other connected documen

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