Ch 3 Tutorial Only
Contents
1. atuta hia E fP SH ILE Py FL St GS Tes 2 due n Aeee erte spas MAN ET 09 LLL i mper ot Bah disi sS npeq os Fm lib pills ni x ust pee patre Ted D anm mm bosr zm ES Aap ea wgs feasa ANLA VIS Hidi McLachlan Software Chapter 3 12 Tutorial Chapter 3 13 In the centre of the screen is the workspace If you are starting ivan for the first time this space will be blank Otherwise there may be one or more Projects visible in the workspace If at any time you wish to discontinue the tutorial see Closing the Programme on page 41 to leave ivan running or Exiting from ivan ivan on page 41 to shut down ivan Creating a new Project 1 Move the mouse and notice that the active tool is the Pen and the L active Pen option represented by the rectangle attached to the Pen which is the Box The Pen is the left most tool on the tool pallet and is highlighted shown in white on black to show that it is active The Box is the third Pen option and is also highlighted Oo 5 ABC N Pen Options Pallet Tools Pallet Pen options that appear grey are not available in the current View 2 Click anywhere in the workspace The PROJECT DETAILS dialogue box appears Project Details EW Name Ivan Tutorial Calendar def E Date of First Working Day li 3 07 38 System Kep 0 Cancel 3 Click in the2. Left C Right Bottom Test Positions an Activities Lett Right Cancel 3 Set the values as shown above Standard activities may be dashed and have their thickness changed using the Line Style pallet as described on page 21 in this chapter Filled and Hollow Bar activities are always solid and their thickness is determined by the Size option in the Change Activity Graphics dialogue box above 4 Click on ERE The activities in the workspace do not change as setting the default only affects new activities To change the existing activities She Opi 1 Select all the activities in the workspace with a selection rectangle eee Options Line Width Control Insert Picture Refresh Window 2 Choose Activity Graphics Selected from the Drafting menu The Change Activity Graphics dialogue box re appears Notice that the values of the various options are the same as the values of the selected activities Choosing the Activity Graphics Attributes dialogue in this way provides a simple method of checking the current attribute settings of a particular activity 3 Click on A The selected activities are changed to the new style You may wish at this point to experiment with the different options available from the Change Activity Graphics dialogue box Do so by choosing the Selected sub menu changing the options and clicking Chapter 3 22 McLachlan Software Tutorial Chapter 3 23
3. DK OK to see the changes Repeat steps 1 to 3 above to carry on with the tutorial Your programme should now look like the one below P HAST Pa Ee a emendat o Tu T rer yr du Cc WE P la tu alf iy Hla Objects in ivan are copied using the Copier tool STARTING Manipulating Objects Copying 1 Choose the Copier tool Notice that two new icons appear on the right side of the screen under the Pen options pallet These are the Free and Constrained cross options The Free option is currently chosen high lighted This means you can copy or move objects to anywhere in the workspace 2 Select all of the activities in the workspace 3 Click anywhere in the workspace and move the Copier a little A box representing the activities to be copied appears and moves corresponding to the movement of the Copier Notice also that a rubber band line follows the copier 4 Press ESC The copy box and rubber band line disappear you have cancelled the copy operation 1 Choose click on the Constrained option cs 2 Click in the workspace again and move the Copier Notice the movement is now constrained to vertical and horizontal movement This allows you to either maintain the current dates of the moved objects or to maintain their vertical positions 3 Move the copy box to below the existing activities and click ivan Quick Start Guide Chapter 3 23
4. ivan Quick Start Guide Chapter 3 39 Chapter 3 40 Tutorial Destination Printer LaserJet 5 5 PostScript on SSN OW wHITE SPrnee Print All Objects C Print Only Selected Objects C Print Only Unselected Objects Print to File Black and White Cancel Pririt This dialogue box allows you to customise the plotted output For the time being we will accept the default settings 4 Click If the plotter does not respond or the image is incomplete see your system Supervisor Moving between Views Once you have opened one or more Projects and Programmes you can move between the Project View the Hierarchy View and the Programme View by using the Select View option from the menu Open Selected Programmes Select View Close Selected Programmes Epor E ruremmese 1 Choose Select View from the Sub P menu The Select View dialogue box appears currently open Programmes Hierarchy Views and the Project View are shown vA Programmes import Achvity Data Select View Fa PROJECTS Ian Tutorial Choose the required view See ivan Organisation Chapter 2 page 8 for an explanation of these different Views 1 Choose Projects Chapter 3 40 McLachlan Software Tutorial Chapter 3 41 2 Click LE T You are now returned to the Project View Note that opened projects the Project View are seen as open boxes and opened programmes in the Hierarch
5. at 1772053 13 07 1335 Finish Date Ja A335 Duration Start Finish 8 art Free Float fo Total Float 0 1370771995 217 0771995 Project Tracking Percentage Complete 100 Activity Started Remaining Duration o Chapter 3 18 For the time being we only want to enter the activity s description 1 Click in the Name field of the dialogue box 2 in the activity s description For the time being call it Activity One 3 The Position radio buttons can be used to place the activity description close to the activity line radio button one or further away from the activity line radio button three McLachlan Software Tutorial Chapter 3 19 4 Click The activity will be drawn horizontally with the description written above it ivan will automatically begin new activities on the beginning of the chosen day and end activities on the end of the chosen day Create Two more Activities 1 Draw two more short activities under the first calling them Activity Two and Activity Three Your programme should now look roughly like the one below MEER STARTING 1x mur e e s o re e n Refreshing the Screen Occasionally it is useful to have the screen re drawn by the computer This will re display the workspace remove extraneous lines and reform objects This will also de select any selected objects in the workspace 1 Hold down the Ctrl key on the keyb
6. concerned with exact placement Mon 132 771398 1 Move the Pen to Mon 13 07 1998 on the grid near the top of the workspace See the illustration on page 4 in chapter 2 for an indication of where this should be 2 Click 3 Move the Pen to the right A line will follow the Pen connecting it to the point it was at when you clicked it We call this a rubber band line since it stretches to follow the Pen If at this point you wish to discontinue drawing an activity press ESC on the keyboard to return to the step before ivan Quick Start Guide Chapter 3 17 Chapter 3 18 Tutorial Next to the date is shown the duration in days of the activity you are currently drawing 4 Continue to move the Pen until this duration is 8 days Since activities are always drawn horizontal by ivan it does not matter if the rubber band is not horizontal 5 Click The ACTIVITY DETAILS dialogue box appears This displays information about the activity and allows you to enter information that should be associated with the Activity see page 19 Activity Properties Activity Details Activity Constraints Allocated Resource Entry Resource Allocation Options Pragramrme Calendar def Uzer Mame Position Description Position Start Date Dates E arly Late Baseline 1370771935 2170771935 1370771935 21 EUR Esso System Activity One fife 3
7. Schedule 32 days ivan Quick Start Guide Chapter 3 31 Chapter 3 32 Tutorial Tone m MER MDEE MIE EE Peep pepr id ni Pj 5 d Review Proliedt Ide ogment y 10 alfi tuj unve li i ji un pulso Statutd c _ Ub iipn Adt vitu Schedule Wm Th Pulp c Lip i i tili A nil Tidying up the Programme Your programme is now beginning to be a little more complex and has become a touch untidy ivan has two ways of automatically tidying up activities and dependencies in addition to manual adjustments you can make Critical Path Method CPM Critical Path Method is a sophisticated facility we will not be covering in detail here Many options are available within ivan for CPM analysis these are covered in detail in your user manual However the 1 a useful tool even at this stage in our programme for moving each activity to its earliest start date according to the dependencies you have drawn When you run the CPM ivan will adjust the position of activities according to their earliest possible start and finish dates These are defined when you attach dependencies to the activities By default any activity without a predecessor dependency is treated as though it has a start no earlier than constraint by the CPM Activities with predecessors will be moved to reduce the total float to zero if possible See your User Manual for a further explanation of the above Run CPM
8. is selected ivan Quick Start Guide Chapter 3 15 Tutorial Open Selected Programmes Select View Close Selected Programmes Export IVAN Programmes Import Programmes Import Activity Data 2 Open the programme using Open Selected Programmes from the Sub P menu as before A new programme appears As before there is a workspace between the menu icons above and the pallets below The programme grid appears in this workspace Setting the Programme Grid and Time Scale When a programme is first created the grid begins at today s date You will change this to set the programme up for the whole of the year 1998 Notice that the top of the workspace displays monthly columns by default 1998 1999 Oooo eae ee MENO ee eee NM JUL a DEC JAN Fee APR war You will change this also to show the months and weeks of the year 1 Click on the Grid menu ETT Dates Hatch and Shade Grid Setup Title Block Blank Areas 2 Move the Pen to the first menu item Grid Dates Notice that the item is highlighted 3 Click The Grid Properties Dialogue Box appears Grd Properties x Dates Title Blank Areas Start Date 13 07 38 Finish D ate 31 05 99 Duration days 323 Column Units C Day Week C Month Quarter C Year Show Week Start C End Display C Working Days Only Working and regular Non 4orki
9. the menu Ctrl R The Shuffle Options dialogue box appears For now you will leave the options set as they are Shuffle Options Spread selected object vertically but also Horizontally align objects which are close to the same horizontal Cancel it Shuffle all objects unconditionally Enlarge vertical spacing of selected objects Enlarge fioo Dear Top Bottom Cascade objects Cascade from eftt Right amp ivan Quick Start Guide Chapter 3 33 Chanter 3 34 Band Lines Activity Graphics Text Run Shuffler Shuffle Options Unde Shuttle Dependency Options Line Width Control Insert Picture Refresh Window Ctrl R Chapter 3 34 Tutorial 3 Click 4 Click on the Drafting menu and choose Run Shuffler from the menu The activities in the programme are re aligned evenly spaced Several of the dependencies you have drawn from Review Project Development Plan may overlap or otherwise need adjusting for neatness It may be convenient to enlarge the view using the Magnifier while adjusting dependencies Reshaping Dependencies Dependencies are reshaped using the scissors 1 Choose the Scissors tool with the 1218 sub menu 2 Click on one of the dependencies to be adjusted 3 Move the dependency until its shape is acceptable 4 Click Dependencies can be adjusted in this way so that they do not overlap and so that their curves are all approximatel
10. the activities It is easier to see this if you enlarge the view of the programme ivan Quick Start Guide Chapter 4 28 Tutorial Chapter 3 29 Zooming In and Out Enlarging the view of the programme on screen is done with the Magnifier tool 1 Choose the Magnifier tool The cursor changes to the Magnifier and a sub menu appears below the Magnifier icon 2 Move the Magnifier to above and to the left of the first activity on the programme 3 Click 4 Move the Magnifier to below and to the right of the last activity A box is drawn surrounding the activities This shows the area to be magnified The rectangle that is drawn as you move the mouse shows the area that will be displayed on the screen not just the items you wish to enlarge 5 Click An enlarged view of the activity appears To return to the full programme view 1 Press ESC or click the sub menu Notice that the other four sub menu choices LM 8 enlarge the four quarters of the ivan screen 2 Enlarge the view again using one of these choices 3 Now click on the sub menu The view reduces again Dependency Details Check now that the dependency you drew attaches at the very beginning and very end of the relevant activities If this is not so or you are unsure 1 Choose the Hand tool 2 Click on the dependency The Dependency Details dialogue box appears See page 30 Predecessor Activity and Successor Activit
11. will be further adjusting the graphic style of the activities next return the selected activity to its former attributes Click on the smallest thickness line and on the un dotted line When drawing new activities use the Pen to select the line style you want first The same as you did to select a different colour for new activities Changing Activity Graphics 1 Click on the Drafting menu and move the Hand over Activity Graphics Notice that a sub menu pops up allowing you to choose between Default and Selected If you change the default values for the activity graphics then each new activity you draw will have those default characteristics If you change the selected values only those activities you have selected will be changed lest Run Shuffler Shuffle Options Dependency Options Line Width Control Insert Picture Refresh Window Ctrl Ri 2 Choose Activity Graphics Default The Change Activity Graphics dialogue box appears ivan Quick Start Guide Chapter 3 21 Chapter 3 22 Tutorial Change Activity Graphics Representation C Standard Filled Bars Hollow Bars Text Size 5 00 SIze 2 00 Small 1 Medium 2 Large 3 Text Font Text Style Display on Activity Bold Desc Above Italic Desc Below Underline Start Date Duration Times New Roman Finish Date Verdana i Total Float Status Point Milestone Up Down Text Positions on Milestones
12. 1 Choose the CPM menu Unda Last WER Set CPM Options Select D anglers The CPM menu choices appear 2 Choose Run CPM from the menu Select Constrained ELSE LEE The activities in the programme move to their earliest start dates If necessary redraw the screen by holding down the shift key and press ESC Chapter 3 32 McLachlan Software Tutorial Chapter 3 33 WEEK STARTING ft THA emer tali ton EE aLequ 1 egm pura jc Frojeqt jdeve lopment Dia Ardjeot Ouallity Ala ery Nite J In s Dek idn D ggg mm ll l Acti vit I A lic AN n ENNEE IN WS rad Ao d If one or more activities has not ended up as shown check the Dependency Details dialogue box of the relevant dependency The options in the dialogue box should read the same as those pictured on page 30 in this chapter Change the options if necessary and run the CPM again This has moved the activities to their earliest start and finish dates Now you need to realign the vertical spacing To do this you will use the Shuffler Shuffle Band Lines Activity Graphics Test Run Shuffler Shuffle Options Undo Shure Dependency Options Line Width Control Insert Picture Refresh Window 1 Select all the activities in the programme using the selection rectangle 2 Click on the Drafting menu and choose Shuffle Options from
13. AM FONT Times Mew Raman Veljnvic Black ye elute italic Webdings Wingdings P Wraderine zipLodeB arcade CANCEL 3 Choose the Pen and then Text option 4 Click in the left margin of the programme next to the green activities 5 Type Establishment If you make an error typing use the delete key to delete the mistake and retype the text Chapter 3 56 McLachlan Software Tutorial Chapter 3 37 6 finish typing click again The word as typed probably needs to be moved to be in the correct position 9 peziBu 1 Choose the Scissors and the sub menu 2 Select the word Establishment and move it to the centre of the margin space 3 Repeat the above process to add four more headings in the margin Investigations yodame roug Acquisitions Detailed Design Milestones uaes 18e 10nB8 Editing Text Esr9pnap wens To re edit the text you have just typed 1 Choose the Pen and Text option 2 3 Use the delete key to delete unwanted text and type the new text in place Move the Pen over the text you wish to edit and click If you should miss the text you wish to edit simply press ESC and continue Now that you have four titles in place you can align them with each other Aligning Text Cpu 1 Select all four titles that you just typed Run Shuffler Shuffle Options 2 Choose Align from the Text menu RI Refresh Windo
14. C gt Table of Contents CHAPTER 3 TUTORIAL About the Tutorial Starting ivan Creating a new Project Set the Project Calendar Selecting Objects Method One Clicking Method Two Selection Rectangle Open the Project Create a new Programme Open the Programme Setting the Programme Grid and Time Scale Change the Start and Finish Dates Change the Width of the Displayed Columns Drawing Activities Create Two more Activities Refreshing the Screen Changing Activity Attributes Details Colour Line Style and Thickness Changing Activity Graphics Manipulating Objects Copying Moving Stretching Erasing ivan Quick Start Guide 11 11 11 11 13 14 14 14 14 15 15 15 16 17 17 17 19 19 19 19 20 21 21 23 23 24 25 26 Content Content Linking Activities with Dependencies 28 Zooming In and Out 20 Dependency Details 20 Automatically Linked Activities 30 Mid Activity Dependencies 31 Tidying up the Programme 32 Critical Path Method CPM 32 Shuffle 33 Reshaping Dependencies 34 Drawing Lines 34 Drawing Milestones 35 Adding Text 36 Editing Text 37 To re edit the text you have just typed 37 Aligning Text 37 Changing the Text Size 37 Blank Spaces 38 Further Text Editing 39 Printing the Programme 39 Moving between Views 40 Closing the Programme 41 Exiting from ivan 41 Content McLachlan Software C O 2 Chapter 3 Tutorial About the Tutorial Starting ivan The Tutorial
15. Chapter 3 24 Tutorial The activities are copied to the new location Before moving on to the next step de select all the activities in the workspace see page 19 in this chapter and re colour the newly created activities blue see page 20 in this chapter Moving Moving objects in ivan is done with the Scissors tool STRE The icon is highlighted and the sub menu appears underneath it STRE 1 Choose the Scissors tool 2 Ensure that the sub menu is high lighted 3 Check that the blue activities are still all selected in the workspace Notice that the Constrained option is still chosen highlighted 4 Move the Scissors to the beginning of the grid 13 07 1998 on the date indicator 5 Click A box appears surrounding the activities to be moved As for the Copier a rubber band line follows the Scissors in the workspace 6 Move the activities until they begin on the 7th August as seen on the date indicator and click Accurate placement is not important here as the activities will be re aligned when you run the Critical Path Method analysis see page 32 in this chapter 1 Rename the blue activities as shown below Refer to page 19 in this chapter if necessary Chapter 3 24 McLachlan Software Tutorial 100 DAYS Chapter 5 25 iba STARTING Ug xem cum De Stretching Activities may be directly lengthened or shortened using the Scissors in stretch mode 1 Ch
16. awn completely surrounding the Project 4 Click Right again to select the Project This alternative method of selecting objects will be useful later when selecting more than one object at once McLachlan Software Tutorial Chapter 3 15 For a method of de selecting all selected objects at once see Refreshing the Screen on page 19 in this chapter Open the Project Now that the Project has been selected Open Selected Programmes Select View Close Selected Programmes Export v Progremmes 1 Move the Pen to the Sub P menu 2 Click and move the Pen down the menu to Open Selected Programmes VR EEG XU TG Wate Notice that the menu item becomes highlighted as you move the Pen over it 3 Click Another blank workspace appears This is the Hierarchy View where Programmes contained within the Project Ivan Tutorial will reside Create a new Programme 1 Click anywhere in the Hierarchy View workspace The Programme Details dialogue box appears Programme Details EJ Mame Sample Pragramme Calendar der v Use parent s calendar System Kep 0 2 Click in the field labelled Name and type new programme Sample Programme 3 Click on due rer ae A new programme icon appears Open the Programme 1 Select the programme using the same method as you used to select the Project above see page 14 in this chapter Note that the object turns to grey to indicate it
17. box appears Erase Objects Number af items being erased Milestanes e The dialogue box shows a count of all the objects which are to be erased If only one object is selected in the workspace when you click the Eraser this dialogue box will not appear The object will simply be erased 5 Ensure that the dialogue box shows only two activities are to be erased This is a safety measure to ensure you only erase what you intend to You cannot restore erased objects If the dialogue box shows items you don t want to erase click _ Cancel and de select those objects before proceeding 6 Click I Chapter 3 26 McLachlan Software Tutorial Chapter 3 27 The selected activities disappear This method can be used to erase any ivan object 1 Re name the last two activities Rezoning and Plan Residue Disposal 2 Stretch Rezoning to a duration of 90 days and Plan Residue Disposal to a duration of 18 days Your programme should now look roughly like the one below eum SEER STARTING mr wer mom PEEP ES De as emendati Str L rj Re tau Prp ject Dev Dr d t Stud quis tia red ap jl ivan Quick Start Guide Chapter 3 27 Linking Activities with Dependencies Dependencies between activities are created in ivan with the Pen and Dependency option Dependencies ens
18. drawn linked to Acquisition Purchase Although the dependency is not visible if at some later stage either activity is moved away the dependency will be maintained 1 Draw a red activity with a duration of 85 days below and to the right of Plan Residue Disposal Name it Perform Design 2 Draw a dependency from the end of Geotechnical Study to the beginning of Perform Design 3 Draw another dependency from the end of Survey to the beginning of Perform Design As you see multiple dependencies can be drawn to a single activity 1 Draw another red activity beginning next to Plan Residue Disposal around the 9th of October and with a duration of 202 days Name it Design Management Mid Activity Dependencies 1 Draw a dependency from mid way along Perform Design to the beginning of Design Management 2 Choose the Hand tool and click on the dependency The Dependency Details dialogue box appears see page 30 in this chapter for illustration 3 Change the Predecessor Activity lag to 30 days from activity start and check that the Successor Activity lag 1s O 4 Click The dependency is moved to begin 30 days along Perform Design There are another five activities and dependencies to be drawn on the sample programme See below 1 Draw them now as red activities with duration as follows Public Liaison 32 days Utility Adjustments 110 days Review Traffic Data 25 days Complete Design 40 days Preconstruction Activity
19. e blank area appears in the programme grid Notice that only the grid is blanked out and thus line you drew earlier still passes through this area McLachlan Software Tutorial Chapter 3 39 1 Shorten the band line using the Scissors and sree sub menu to the edge of the blank area 2 in the blank area using the Pen and Text option 3 Select the text IVAN and use Change Selected from the Text menu to change it to Times font size 60 4 Using the Scissors move the text IVAN to the centre of the blank area Further Text Editing The Scissor tool can be used to stretch text on the screen and also to rotate it Try it out with the IVAN title 1 Choose the Scissors and the 218 sub menu 2 Click on the text IVAN A box appears showing the size of the text and it s angle of rotation 3 Move the mouse until you are happy with the position and size 4 Click The text can still be edited by selecting it and then choosing the item Change Selected from the Text menu Congratulations this completes the sample ivan Programme See page 12 in this chapter for the final programme Printing the Programme ivan programmes are usually printed on a plotter 1 Zoom to the full programme view See page 29 ivan plots on the printer what is currently visible on the screen 2 Click on the Plot menu The Plot menu appears 3 Choose Plot Programme from the Plot menu The Print dialogue box appears
20. e right between clicks click in the box and change it to 0 6 Click in the Name field and type Complete Establishment 7 Click to exit from the dialogue box The milestone appears You set the default characteristics for Milestones in the Change Activity Graphics dialogue box see page 22 in this chapter 1 Draw a dependency from the end of Project Quality Plan to the centre of the milestone 2 Draw another two milestones at the bottom of the Programme linked to Statutory Purchases and Design Management respectively and named Complete Acquisitions and Complete Design 3 Now tidy up again by running the CPM and Shuffler and by moving the lines if necessary See Moving on page 24 in this chapter ivan Quick Start Guide Chapter 3 35 Chapter 3 36 Tutorial WINS ur SE T T umm Mi SEL riche Wien Ee j JEU ae TTA Adding Text First you will change the default text attributes 1 Choose Set Defaults from the Text menu The Change Text Attributes Dialogue Box appears Shuffle Options Align Undo huie Refresh Window Ctl R J ustificatian v C Centre Band Lines Dependency ptions C Right Tera Special 2 Set the options as shown below and click o E Shuffler Charge Selected Change Text Attributes x Line Width Control Insert Picture Terminal 10 00 i Times V
21. field named Name and type Ivan Tutorial If you make an error typing you can use the delete or backspace keys on the keyboard to delete and then re type the name ivan Quick Start Guide Chapter 3 13 Chapter 3 14 van Tutorial Chapter 3 14 Tutorial Set the Project Calendar It is possible to create special purpose calendars for use in See the ivan manual for more detail For now we will use the pre defined default calendar in which every day is a working day Using the default calender should require no action on your part Check that the drop down menu next to the words Calendar looks like def 4 new Project appears in workspace bearing the van Tutorial If you click on _ Cancel you will be returned to the workspace and no changes will be made This is consistent in all ivan dialogue boxes Selecting Objects Select this new Project Method One Clicking 1 Move Pen over the Project 2 Click Right Notice the Project turns grey This indicates a selected object Now de select the Project by repeating the steps above 1 1 Move the Pen over the Project 2 Click Right The Project returns to its own colour Method Two Selection Rectangle To select the Project again use the alternative method 1 Move the Pen above and to the left of the Project 2 Click Right 3 Move the Pen to below the bottom right of the Project A selection rectangle is dr
22. ng Days Show Dates on Grid Show Week Day Numbers on Grid cancel Chapter 3 16 McLachlan Software Tutorial FHH C 1 ur _ 0 OOU ze r v 24 ma a jv a n jak Jio jor js o o jen y Ju jw jen y ju in jen sa u oc Ee o par i Chapter 3 17 Change the Start and Finish Dates 1 field next to Start Date should contain 13 07 1998 2 Click in the field next to the Finish Date and type 31 05 1999 Use the arrow keys and the delete or backspace key to correct any mistakes Change the Width of the Displayed Columns C Week 3 Click on the open circle radio button Notice that it becomes filled with a black dot to show that it has been Week f Stark chosen Note also that dates displayed are for the start of the week 4 Click on The workspace calender and grid should now look as follows is chosen to ensure the You are now ready to draw your first activity Drawing Activities Notice that the Pen option has changed to represent the Activity The Date indicator is above the tool icons at the bottom left of the screen This indicates the exact date at the position of the Pen and changes as you move the Pen across the workspace As activities are easily moved in ivan don t be too
23. nguish the current activities from those you will be drawing later we will colour these ones light green Below the Tool pallet is the Colour pallet 1 Using the Hand tool select all three activities Use the selection rectangle as this 1 easier see page 14 in this chapter Note that the rectangle must surround all of the activities and their names 2 Click on the light green square on the Colour pallet 3 De select the activities The selected activities turn green Any object may be coloured in this fashion using the Hand Tool To draw a new green activity Choose the Pen tool 2 Click on the green square as before 3 Draw a new activity beginning under the end of Review Project Development Team and with a duration of 30 days Name it Project Quality Plan McLachlan Software Tutorial Chapter 5 21 Line Style and Thickness To further distinguish activities from one another it is possible to change the line to a dashed line and to change the line thickness Below the Pen option pallet 1 the Line Style pallet 1 De select all selected activities by holding down the shift key and pressing ESC 2 Select the last activity you drew and with the Hand tool click on the dotted line in the Line Style pallet The activity changes to a dotted line Four different line styles are available and four different line thicknesses To change line thickness use the Hand to click on the desired thickness 3 we
24. oard while you press the D key Ctrl D For old time Ivan users you can achieve the same effect by holding down the shift key on the keyboard while you press the ESC key You can also achieve the same effect without de selecting objects by holding down the control key Ctrl on the keyboard and pressing the R key Ctrl R This will also re draw the menu tool and Pen option icons Changing Activity Attributes Once you have drawn a series of activities it is a simple matter to change them Details To change the activity details you must first choose the Hand tool 1 Click on the Hand tool icon ivan Quick Start Guide Chapter 3 19 Chapter 3 20 Activity Attributes Activity Constraints Activity Resources Chapter 3 20 Tutorial Notice that the Pen option icons all become grey showing that they are not available with this tool and no Pen option follows the Hand 2 Click on Activity One The Activity Attributes menu pops up 3 Choose Activity Attributes from the menu The Activity Details dialogue box appears the same one you used to create the activities see page 18 in this chapter 4 Click in Name and using the arrow keys and the delete or backspace key delete the words Activity One 5 Type Decide Implementation Strategy 6 Click on 7 Do the same for the other two activities renaming them Project Team Survey and Review Project Development Plan respectively Colour To disti
25. oose the Scissors tool STRE 2 Click on the sub menu 3 Click on the activity Acquisition Purchase A rubber band line appears similar to when you were drawing new activities Note that if you click on the first half of the activity the rubber band line will extend to the left backward in time if you click on the second half the line extends to the right forward in time 4 If the rubber band line is extending backwards in time press ESC and click in the second half of the activity 5 Stretch the activity until its duration see the date and duration indicator underneath the workspace is 100 days 6 Click You can also change an activity s duration via a dialogue box using the Hand tool see page 19 in this chapter The activity reappears with the new length 1 Now stretch the other activities as follows Geotechnical Survey 42 days Survey 15 days ivan Quick Start Guide Chapter 3 25 Chapter 5 26 Tutorial Property Survey 8 days 2 Make a copy of all the blue activities and using the Constrained option position them below the existing activities See page 23 in this chapter if necessary Erasing Objects are erased in ivan with the Eraser tool De select all the activities in the workspace 2 Choose the Eraser tool 3 Select the last two activities 1 e the duplicate Property Survey and Acquisition Purchase 4 Click anywhere in the workspace The Erase Objects dialogue
26. provides a quick introduction to ivan Most of the important features of ivan will be demonstrated as we construct the programme shown on the next page The tutorial does not describe project planning theory or method and the more complex features of ivan are not covered here See your User Manual for these functions For a first time user it is recommended that the sections be followed the order presented However to assist users already familiar with ivan the tutorial is divided according to functionality enabling quick reference to relevant ivan functions You may find it useful to use the procedures outlined here to construct your own programme The tutorial has been written so that you can interpret its contents and apply them to your own programme Starting ivan will be slightly different for different computing environments Consult your User Manual to find the methods required on your computer environment Starting ivan may take a few seconds while this is happening an hour glass icon appears This icon will appear whenever ivan is engaged in some operation that takes time When the hour glass disappears you will see ivan in Project View See Chapter 2 page 8 for an explanation of Views Along the top of the screen are menu icons and along the bottom of the screen are the tools and other palettes See Chapter 2 page 4 for an illustration ivan Quick Start Guide Chapter 3 11 Tutorial 12 Chapter 3 REN
27. ure that the relationships between activities are maintained when the activities are adjusted and moved and they are an integral part of the Critical Path Method analysis 1 Choose the Pen tool and then the Dependency Pen option The Activity Pen option is de selected when the Dependency Pen option 1 chosen 2 Move the Pen into the workspace The Dependency now follows the Pen as the Activity did before 3 Move the Pen to the right hand end of the third activity Review Project Development Plan 4 Click when the tip of the Pen is over the end of the activity A rubber band line will follow the Pen in the same way it did when you were drawing activities 5 Move the Pen to the start of the last activity Plan Residue Disposal and click A rubber band arc connects the activities Moving the Pen changes the size of the arc If you miss the end of the activity a dialogue box appears Ivan E AN Links must be attached to an activity Click Or press ESC and try again It is easier to control the size of the arc if you move the Pen to the centre of the arc and adjust the size from there 6 Adjust the arc so that it curves to the left When you are happy with the size of the arc click again The dependency will be drawn connecting the two activities Note that activities can have dependencies beginning and ending at any point along their length The dependency you have just drawn should attach right at the ends of
28. w The A ign Text To The Top Line Of Text dialogue box appears Align text to the top line of text Alignment Cancel Left Center Right 3 Choose Centre and click The text is moved into alignment Changing the Text Size 1 Type Sample Programme in the title box at the bottom of the programme ivan Quick Start Guide Chapter 3 37 Chapter 3 36 Grid Dates Hatch and Shade Grid Setup Title Block Blank Areas Chapter 3 38 Tutorial 2 Select the text 3 Choose Change Selected from the text menu The Change Text Attributes dialogue box appears see page 36 in this chapter 4 Set the font to Gothic and the size to 15 5 Click l The text style changes 6 Move the title to a central position in the title bar using the scissors Text colour can be changed using the hand tool as for other ivan objects See page 19 in this chapter Blank Spaces To add a blank area on the programme grid for explanatory text or a legend 1 Choose Blank Areas from the Grid menu The Calender Blank Areas dialogue box appears 2 Click in the first box Area 1 Start X and type 60 This will cause the blank area to begin 60 along the X axis Dates Tile Blank Areas Start 49 End 7zX Areal Area 2 Area 3 Area 4 Area 5 E Cancel 3 Type 55 in the Area 1 Start Y box 4 Type 95 in the Area 1 End 96X box 5 Type 92 in the Area I End Y box 6 click LS Th
29. y View are seen as open folders To view already opened Projects or Programmes use Select View from the Sub P menu Closing the Programme Notice the Project van Tutorial is shown as an open box Rear 1 Select the Project 2 Choose Close Selected Programmes from the Sub P menu Open Selected Programmes Select View The box closes Bort ST Programmes Data Exiting from ivan To finish this session Ext Alea 1 Click on the Exit menu in the top left corner of the screen 2 Choose Exit from the menu The Exit IVAN dialogue box appears Exit Database saved Quit now Cancel There is no need to save your work when using Ivan ivan saves changes to your programmes as they are made The dialogue box above is just letting you know that your data is already saved and confirming that you want to leave the application 1 Click to exit from ivan Click 22 to return to ivan You can exit from ivan from within any View All opened Programmes and Projects will automatically be ivan Quick Start Guide Chapter 3 41 Chapter 3 42 Tutorial closed before ivan exits Chapter 3 42 McLachlan Software
30. y should show lag of 0 days from activity finish and activity start respectively as in the illustration below 3 If this is not so click in the appropriate box and change the number to 0 ivan Quick Start Guide Chapter 3 29 Chapter 3 30 Tutorial 4 Click LJ Dependency Details Dependency Fosa Start Date Friday 21 7 1335 System Key End Date Saturday 22 7 1335 Predecessor Activity Successor Activity Fragramme Fragramme Activity Review Project Develop Activity Flan Residue Disposal Start I Start L fo from activity Lag of je Says from activity Finish Finish Cancel The dependency now begins and ends at the very ends of the relevant activities 1 Using the Pen and Dependency option draw dependencies connecting the remaining activities as shown below STARTING Automatically Linked Activities Activities drawn end to end will be automatically linked 1 Choose the Pen and the Activity option 2 Click on the red square in the colour pallet in order to produce a red activity 3 Click on the very end of the activity Acquisition Purchase If you clicked inside the activity a message box appears Click _ Cancel or press ESC and try again Chapter 3 50 McLachlan Software Tutorial Chapter 3 31 4 Draw the activity with a duration of 46 days and name it Statutory Purchases The activity is
31. y the same dimension See last example programme above Drawing Lines Lines can be drawn to divide the programme into sections for easier comprehension 1 Choose the Pen and the Line Pen option 2 Choose the Constrained option A rubber band line crossed lines follows the Pen in the workspace 1 Click on the left most edge of the programme between the green and blue activities 2 Draw a line across the Programme to the far right hand edge A rubber band line indicates where the line will be drawn 3 Click The line is drawn onto the Programme 4 Draw two more lines one under Rezoning and the other under Utility Adjustments This should leave some empty space along the bottom of the programme for Milestones See the next example programme below McLachlan Software Tutorial Chapter 3 35 Drawing Milestones Milestones represent the end of a programme or a significant point in the NM 1 A programme They are created by making activities with duration of zero days 1 Choose the Pen with the Activity Pen option 2 Click on the black square on the colour pallet 3 Click in the space at the bottom of the programme roughly under the end of Project Quality Plan 4 Without moving the Pen or move the Pen to the left backwards in time click again The Activity Details dialogue box appears as before 5 Check that the number shown in the Activity Duration is Q If it is not if you moved the pen slightly to th
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