- Safescan.com
Contents
1. 1 4 2 FILTERS You will find filters on most screens of the software These filters will help you get relevant data in a quicker and more efficient manner User text filter Enter the first letters of the name of the user you are looking for Department filter Gives you all data related to one chosen department User filter Gives you all data related to one specific user Report range filter Select one pre defined range or click on Select at the bottom of the list to choose specific dates in the Report from and Report to filters Report from filter Select the start date of your report range this filter is only enabled if you have chosen Select in the Report range filter Report to filter Select the end date of your report range this filter is only enabled if you have chosen Select in the Report range filter Type filter Present in the graphical screens in Clock Grid as Report type and in Planning as Planning type You can change the way graphical data is displayed on your screen Day Displays all days of the selected period on one line Week Displays the days of the selected period one week per line with Monday being the first column Month Displays the days of the selected period one month per line 4 WWW Safescan com Month Weeks Displays the days of the selected period one month per line also adds the day names End of day filter In the various report screens of the software you will find2. Scan Add Edit Delete Refresh Name IP address Active Fetcher Device Language 192 168 66 114 192 168 66 114 Connected OFFICE PC Other of Synchronize Set time Synchronize y nde Click on the Synchronize button at the bottom left of the page and a new window will pop up displaying the differences between the n data in the software and on the device e Send the data from the terminal to the software by clicking on the TA gt PC button Validate your choice by clicking on the Commit button E i The software will now check again for differences If no difference is found it will display the message No changes found Your user s is now synchronised with the software and the device 8 WWW safescan com Go to the User page ALT E U to edit the user data t File Edit Report Help El Ee f af EE M rs CN ME n Workcode Period Report Report Department User Work Schedule Planning Device Workcode 1 Presence Clock Clock Grid Da Department User r FEM 5 All M t Frederic Export Mail Print Add Delete Refresh User name RFID No Privilege Frederic Supervisor Privilege Status 1 Supervisor M Active User name V RFID No Fingerprints Frederic M Absent Department Select the user you want to edit and click on the Edit button The System Data tab shows the minimal amount of data you need to set in order to have your user recognised correctly by the TA terminal RA 3 Save Ca
3. 33 00 Our work schedule is now completed we can save it by clicking on the Save icon at top of the schedule If the icon stays inactive it AA means that there is a conflict in the schedule that will need solving Regarding the start types There are four different start types In used to notify the start of the working day Break Incl Is used if the breaks are part of the working day This is for information purposes only and has no impact on the total worked hours Excl break Use Excl break when employees clock in and out for their break Break impl Is used if you want break s to be deducted automatically from the total worked hours without the employees clocking for it 12 www safescan com 1 10 WORK CODES Work Codes are a key element of the TA software and they can be used for several different purposes They can be used to specify time spent on specific projects but are also used in absence registration bem In the top menu select Edit gt Work Code or click on the Work Code icon in the shortcut menu bar keyboard shortcut ALT E Lg W The software has some pre defined standard work codes These can be edited and customised to suit your own needs when required Fg jem Sle 5 ES Presence Clock Clock Grid Day Work Schedule Planning Device Workcode Name Description r VES CG Export Mail Print Add D a Name Description Color 1 Project Assignment
4. and give a factor of 2 Add a During bank holidays condition Save ange Name Name Name Factor Remark Logistics Mission Bank Holiday 2 Base rate Bank Holiday 10 35 Extra overtime During bank holidays H Delete Remark Regular overtime Applies to all employees from logistics Add Sunday Sunday overtime Salary 1 5 150 after 8 hours per day Add a new rule name it and give a factor of 1 5 Add a After X hours condition set the number of hours to 8 Save A Name Name Name Factor Remark Logistics Mission Regular overtime 1 5 Base rate Bank Holiday Hours 10 35 Pinani After X hours per day e Delete Remark Regular overtime Applies to all employees from logistics Add Sunday Sunday overtime 26 www safescan com Salary 1 5 150 after 8 hours and 2 200 after 10 hours per day Here we have two different rules We just created the rule applying on more than 8 hours worked we now need to add a rule for the more than 10 hours Add a new rule name it and give a factor of 2 Add a After X hours condition set the number of hours to 10 Save ao 00 Delete Name Name Name Factor Remark Logistics Mission Regular overtime 1 5 Base rate Bank Holiday Hours 10 35 LUMAD AN After X hours per day HM Delete Remark Regular overtime Applies to all employees from logistics Sunday Add Sunday overtime Overtime on a Sunday This case is managed with one rule with two conditions the first conditio
5. Fassword 1 9 WORK SCHEDULES Depending on the use of fixed or variable work schedules with your company the TA software provides you with two ways of applying schedules to your members of staff If your employees work with regular work schedules that do not vary from week to week follow the instructions below If you require more flexibility or variation in the work schedules due to changeable work patterns and or day and nightshifts this will be covered in the chapter planning It is still advisable to follow the instructions below as the regular work schedules share many similarities with the variable schedules In the top menu select Edit gt Work Schedule or click on the Work Schedule icon in the shortcut menu bar keyboard shortcut mek ALT E O ED Tig Click on the Add button located on the right at the top of the page Fill in the name and the description for your work schedule in the pop up and click OK At the bottom of the page the following field will become visible As an example we will use the following schedule The employees work Monday to Thursday from 9 00 to 17 00 and from 09 00 to 15 00 on Friday s Every day they clock for their lunch break from 12 00 till 13 00 a Cancel Name Description Standard Regular 9 5 WWW safescan com 11 By clicking in the Day of week cell a day selection drop down becomes available to select the required days Monday
6. 2 9 3 USING PAY CLASSES Creating a new pay class Go to the Pay Class management screen Edit gt PayClass Fill in the basic information name and Pay rate and press OK Add a new rule 24 WWW Safescan com Add conditions BRERRREERESERESEREEERREEEREEESESESESESSASESRARARRIRSESESESRSESRSESEHSREREHRETEREZERERSERESERERERERERREEERESERESER ERR SS RRERE After X hours per day After X hours per week Name Name After X hours per month Production After X consecutive days Base rate EUR After a specific time 12 5 Before a specific time Remark During bank halidays On specific day s S When using work code Select a condition in the drop down list Depending on the type of condition selected you will have to fill different information number of hours number of days specific day or work code If you need to add more than one condition click on the Add button located under the last condition When finished click on the save icon located on the left of the bottom part of the screen It is possible to link this newly created pay class with a department or with a single user Linking the Pay Class with a department Select a department and click on the edit button TA File Report Help Clock Clock Grid L User Work code Work schedule Planning Go to the department management screen Linking the Pay Class with a user Edit department Go to the User page select a user and click on the Edi
7. button will set the time of your computer on your device Synchronise Synchronise user data between the software and the terminal s For more information regarding the synchronisation of users please refer to chapter 1 8 of this manual Synchronise Work Codes TA 900 series and 8000 series only Send all the work codes from your computer to the device Get logs from USB drive If you are using a USB stick to establish communication between your computer and your TA terminal pressing this button will trigger the reading of the attendance log file present on the USB stick Device details Provides information over a specific device Name this is the display name of the device IP address the IP address of the terminal leave this field empty when using a USB stick Fetching computer name the name of the computer handling the communication between the device and the database In most case the fetcher should be the computer running the TA software Communication key it is possible to enter a numeric key to secure the connection between the device and the software Device language this option allows the terminal to adapt to some languages specifications This computer button sets the current computer as the fetching computer 3 11 PRESENCE The Presence report screen can be accessed through the menu bar by clicking on Report and Presence keyboard shortcut ALT R P If your device is connected to the network the Presence screen allows you to
8. see in real time the presence of your employees E a RL SER Workcode Presence Clock Grid Period Report Report Department User Work Schedule Planning Device Workcode Presence User Department User r ETA La All i All Ed All 28 users i Export Mail Print Refresh ID Username Firstname Last name Present In Out Work code Work code Device name 5 Bob Out 2 Eliott 8 Out 50 Frederic 8 In In 192 168 66 120 9 Jean 8 In In 11 Cst Vst 192 168 66 120 51 John 8 Out Linday Out 14 Luke 8 Break Break 192 168 66 120 Paco 8 Out Robert Out 16 Sophie 8 In In 192 168 66 120 12 Tara Out WWW Safescan com 33 Please note An employee will be shown as Out automatically after a safety period of 96 hours without clocking data O E lt 7 fu Eri Em E dw fap A CJ S Safescan Workcode Presence Clock Clock Grid Day Period Report Report Department User Work Schedule Planning Device Workcode Report range Report from Report to End of day r VEA T Today Bp 11 08 2014 E 11 08 2014 Ed 00 00 Md v Work schedule on off TUA Department T Export Mail Print Refresh All E All 28 users M User ID User name Date Date In v Out Work schedule Duration Balance Days Breakin Breakout Duratio Remarks 16 Sophie 11 August 2014 11 08 2014 09 02 14 00 4 58 4 58 4 58 50 Frederic 11 August 2014 11 08 2014 08 30 18 42 8 00 9 47 147 9 47 14 Luke 11 August 2014 11 08 2014 08 25 10 11 1 46 1 46 1 46 2 Eliott 11 A
9. well as their base rate and possible description Name Description 1 4 Name BaseRate Remark Logistics 10 35 This rate applies to all employees from the Logistics department The bottom part of the screen displays the details of the selected pay class On the left side of the bottom screen 1 you can see and edit the basic information of the pay class In the middle 2 is displayed the list of all rules applied to this pay class Finally on the right 3 are displayed the details of any selected rule Rule details 3 7 mm mm 2 Name Factor Remark 3 Logistics Mission Mission 25 Base rate Bank Holiday Work code 10 35 TO UTE When using work code EM Project M Delete Remark Regular overtime Applies to all employees from logistics Sunday Add Sunday overtime For each rule you will be able to see edit the rule name the multiplying factor any eventual remark and a list of conditions There are 9 different types of conditions After X hours per day the rule will be triggered after a certain number of worked hours per day After X hours per week the rule will be triggered after a certain number of worked hours per week After X hours per month the rule will be triggered after a certain number of worked hours per month After X consecutive days the rule will be triggered after a certain number of consecutive worked days After a specific time the rule will be triggered after a given hour Before a s
10. with the early leave work code Regular Out checked we can see on the report that this results in a negative balance of 2 30 hours WWw safescan com 2 ADVANCED USAGE SCENARIOS TA SOFTWARE VERSION ONLY 2 1 PLANNING TA SOFTWARE VERSION ONLY Chapter 1 9 covered the creation of a work schedule for employees with regular work schedules We are now going to create a planning with flexible schedules for our employees You can create a planning by assembling various templates These templates are created by the association of a time plan and a work code We will take the example of a company where employees can work 3 different shifts One shift runs from 8 00 to 17 00 with a clocked break from 12 00 to 13 00 The second shift runs from 17 00 to 01 00 with a break from 21 00 to 22 00 and the third shift runs from 01 00 to 08 00 without break Firstly we will create three different work codes one for each shift Workcode Regular out Workcode Presence Clock Clock Grid Period Report at Department User Work Schedule Planning Planning mode Planning horizon from to gt lt D e Users M Next moth E 01 07 2014 31 07 2014 EM OS User Department User Mail Add Refresh All M 1 Frederic M mA Planning type Planning view vu e Day E E View List Report ad br Holiday Time plan Work code User name 01 07 02 07 03 07 04 07 05 07 06 07 07 07 08 07 09 07 10 07 11 07 12 07 13 07 1 1
11. you may want to use the same name as the one you entered in the terminal A Add Delete Undo Save Add a new item in the In Out translation table Click on the Add icon located on top of the table a new line will appear In Out translation Function State In Out Workcode Meeting B In 0 In In the state column report the state you entered in the terminal 28 WWw safescan com E In Out translation Function Cine A Meeting 5 E ii In D e GA eres Qut 1 Break 2 Choose the work code you want to associate to the clocking action In Out translation Function State In Out Workcode Add Delete Undo in 0 In Click on the Save icon located on top of the table Edit an existing item in the In Out translation table Double click on the data you want to edit enter the new data Add Delete Undo save Click on the Save icon located on top of the table 3 2 LUC The Log screen can be accessed through the menu bar by clicking on File and Log keyboard shortcut ALT F L The log screen displays the actions that have been performed on the device This can be used by Safescan s technical support for troubleshooting 3 9 CLOCK The Clock screen can be accessed through the menu bar by clicking on Edit and Clock keyboard shortcut ALT E C The clock screen displays all clocking data as a list From here you can che
12. 00 17 00 1 John Planning mode Planning horizon from to pre Users M Next month M 01 07 2014 HM 31 07 2014 nM 2 lt User Department User Mail All M 1 John M Planning type Planning view vu Month Weeks d E iew List User name lun mar mer jeu ven sam dim lun mar mer jeu ven sam dim lun mar mer jeu ve 1 John 30 06 01 07 02 07 03 07 04 07 05 07 06 07 07 07 08 07 09 07 10 07 11 07 12 07 13 07 14 07 15 07 16 07 17 07 18 Juillet Repeat the procedure until you are done with the planning Work code types 7A software only There are 7 different types of work codes which all have a different impact on the calculations in the software Scheduled time Regular working hours Assignment time Can be used for assignment to projects Calculated as normal hours Can be filtered in the planning screen Vacation time The hours of the existing work schedule of the user are converted into vacation hours they are deducted from the vacation hours total Planned vacation time To be used to enter vacations for users without regular work schedules Holiday time National holidays reported as paid days Unplanned time Cancel an existing work schedule It is possible to add Scheduled time or Assignment time over Unplanned time Sick Work code type for sick leave reported as paid time 2 2 NATIONAL HOLIDAYS AND VACATIONS TA SOFTWARE VERSION ONLY 2 2 1 NATIONAL HOLIDAYS The planning of national holiday
13. ALT E U and select the user for whom you want to amend the hours Click on the Amend icon a new window will pop up SN Go to the User page ALT E U and select the user for whom you want to amend the hours Save Cancel User ID Int email Privilege Status un 2 pmanfred mycompany com Administrator H Active H User name Work schedule RFID Ho Fingerprints Change Paul Std IM 12965875 Absent Department Int phone x Management EM 0156789453 Change password a elete Click on the Amend icon in the top bar of the user information tab Amend User ID Int email Privilege Status 3 m ellis safescan com User M Active User name Work schedule RFID No Fingerprints Marc Standard 0 Absent Department Int phone Finance M A new window will pop up you can choose when to amend the overtime balance 20 WWW Safescan com You can select a type of amendment Paid hours the hours are deduced from the overtime balance they are shown as paid hours on the report Vacation hours the hours are deduced from the overtime balance and added to the vacation balance Other hours the hours are deducted from the overtime balance You can enter a remark to give more details on the report Click on OK when finished NB if you want to add hours instead of deducting place a minus sign before the amount of hours o Vacation hours 2 00 EX A window will pop up prompting you to confirm your choice
14. EA 1 Frederic Add Undo plan Save plan Name Time plan Workcode On the right side of the screen you will see an empty table click on the Add icon to create a new schedule template CB A Add ete Undo plan Save plan Enter a name for the template in this case Day then click on the Edit button A new window will pop up WWW safescan com 15 You can fill in this window in the same way you filled in the work schedule which was covered in Chapter 1 9 C a Delete Undo plan Save plan Time plan Click on OK to save Select the Day work code you have created previously in the work code drop down list We can proceed the same way for the two remaining shifts Evening and Night Mon Tue Wed Thu Mon fe ES break 21 00 Mon Tue Wed Thu FriIn 0800 Out Mon Tue Wed Thu Fri Excl break 12 00 __ Break return EMEN rs ee EM NEM 16 WWW safescan com Add Name Time plan Workcode Day schedule Day Evening schedule Evening Night schedule Select days on the planning at the left side of the screen and simply drag and drop the desired template A window will pop up giving you the option of leaving feedback on your operation you can still change the associated work code or cancel the operation Click OK to save 02 07 2014 08 00 12 00 1 John 02 07 2014 13 00 17 00 1 John 03 07 2014 08 00 12 00 1 John 03 07 2014 13
15. S Safescan MANUAL ENGLISH NEDERLANDS DEUTSCH FRANCAIS ESPANOL ITALIANO PORTUGUES SAFESCAN TA Software TA Software TIME ATTENDANCE SOFTWARE TABLE OF CONTENTS INTRODUCTION AND DIRECTIONS FOR USE 1 THE BASICS 1 1 Minimum system requirements 1 2 Installing the software 1 3 Activating the software 1 4 Screen layout manu bar 1 4 1 Tables 1 4 2 Filters 1 4 8 Most common icons 1 5 Language selection 1 6 Connecting the software and the terminal s 1 6 1 USB stick 1 6 2 Network 1 7 Creating departments 1 8 Creating users 1 8 4 Starting from the terminal 1 8 2 Starting from the software 1 9 Work schedules 1 10 Work codes 1 10 1 Regular out 2 ADVANCED USAGE SCENARIOS TA VERSION 2 1 2 2 2 2 1 2 2 2 2 3 2 3 1 2 4 2 5 Planning National holidays and vacations National holidays Vacations Sick leave Managing sick leave in the planning Amending overtime Pay Classes OnNooo nn ak BRWWW OO ak ek ek X kwoO O0 15 17 17 18 19 20 20 21 3 SCREENS OVERVIEW 3 1 Preferences 3 1 1 Settings 3 1 2 In Out translation 3 2 Log 3 3 Clock 3 3 1 Adding a clock time 3 4 Clock Grid TA software version only 3 5 Department 3 6 User 9 Work code 3 8 Work schedule 3 9 Planning TA software version only 3 10 Device 3 11 Presence 3 12 Day 3 13 Period 3 14 Report 3 15 Work code report 3 16 A About APPENDIA Support Firebird database Upd
16. Tuesdey WedniE in Monday BE v Tuesday Wednesday v Thursday Friday Saturday Sunday The start type automatically defaults to In For our example the start time is 09 00 and the end time is 17 00 amp a S Name Description Standard Regular 9 5 Day of week Start type Start time ont tetre Round after m End time Round before Round after Mon Tue Wed Thu In pem Out 17 00 As the working hours for Friday differ from the rest of the week we need to create a second line with hours from 09 00 to 15 00 RA Save Cance Name Description Standard Regular 9 5 Day of week Mon Tue Wed Thu To set up the clocked lunch break we will set up a third line As the employee s go to lunch at the same time every day we can use one line even though the start and end times of the day vary We will indicate that employees have a clocked break between 12 00 and 13 00 First we select the days from Monday to Friday then we will change the start type to Excl break and fill in the start time and the end time amp A 3 save Cancel Name Description Standard Regular 9 5 Day of week Start type Start time Round before Round after End type End time Round before Round after Effective Mon Tue Wed Thu In 09 00 Out 17 00 08 00 4 Fri In 09 00 Out 15 00 06 00 Mon Tue Wed Thu Fri Excl break 12 00 Break return 13 00 01 00 5
17. Username Department Work sche Duration Balance 01 07 2014 02 07 2014 03 07 2014 04 07 2014 OS 07 07 2014 08 07 2014 09 07 2014 10 07 2014 11 07 2014 12 07 20 50 Frederic Marketing 71 58 71 58 06 00 08 00 08 00 01 09 10 42 17 33 08 00 08 00 2 Eliott Marketing 1 17 TAM Please note If something seems incorrect in the report there is a strong chance that something is wrong with the clocking data You can look for any error on the Clock screen and correct them 34 WWW safescan com 3 14 REPORT The Report screen can be accessed through the menu bar by clicking on Report and Report keyboard shortcut ALT R R 0090 E lt dem Ki wa AE CJ SJ Safescan Clock Grid Day Period chedule Planning Device Report range Report from Report to End of day a i D Ea C Last month E 01 07 2014 M 31 07 2014 Ej 05 00 User Department User Too late early All Ed All 16 users Es Amendments Mail Print Refresh 11 August 2014 1 20 Date 11 08 2014 Monthly report 01 07 2014 ee Name eA eee l Henrich ID 1 Work schedule Std Department eA eee l Personnel no 123 32 a NON NIC EESTI NN BH Corrected by system 11 08 2014 14 48 E3 TA 965 192 168 66 171 E3 TA 855 192 168 656 114 The Report screen allows you to generate reports for any given period in an easy to read layout You will see the Ins and Outs the daily weekly and monthly hours and balance if the user is linked to a work sched
18. WWW Safescan com 35 APPENDIX SUPPORT If you experience issues problems with the software and need help from Safescan s technical support click on Help and select Support keyboard shortcut ALT H S this will launch the Safescan remote support software TeamViewerQS Call the phone number displayed on your screen and provide your ID and password to our technicians Allow Remote Control it Please call 31 85 486 77 77 and provide the following ID to aur support team 471 917 868 2987 Ready to connect secure connection WWW teamviewer com Cancel FIREBIRD DATABASE The TA software uses a Firebird embedded database It is possible to copy this database and install it on any computer provided that it is running the Firebird Server software After having changed the location of the database you need to change the connection string in the software Go to the Preference screen in the database connection field enter the new address of the database Click on save The software needs to be restarted For more information regarding the use of Firebird Server with your software please contact our technical support UPDATES Safescan is constantly working to offer you a better user experience We regularly release updates for your software improving current features or adding new ones Every time an update is released your software will give you a notification We advise you to install these updates as soon as they a
19. You will see list of all amendments made in the report page Amendments Value Type Updater Comment 2 00 Vacation Jean Added 2 vacation hours 2 00 Paid Jean Sum Paid 2 00 Vacation 2 00 2 9 PAY CLASSES TA SOFTWARE VERSION ONLY Pay classes allow you to define a basic pay rate per user or group of users and apply rules that modify this basic rate You will be able to generate a report and display the number of hours linked to each pay rate The Pay Class module has been designed to be as flexible as possible and still remain simple to use Each Pay Class has a name and description and is linked to a basic pay rate For every Pay Classes you will define a set of rules that will modify the pay rate according to the worked hours Each rule of the Pay Class will be triggered when one or more conditions are met 0090 n T3 p g Day sen User Clock Grid Workschedule Planning Description Name Remark Logistics This rate applies to all employees from the Logistics department Marketing Basic rate for marketing department Name Name Name Factor Remark Logistics Bnk H Bnk H 1 Base rate EUR max OT 10 35 Missions During bank holidays Remark reg OT This rate applies to all employees from th Sunday Sunday OT 20 4 2015 16 37 2 192 168 66 151 192 168 66 151 WWW Safescan com 21 2 0 1 PAY CLASS SCREEN The screen is divided into two sections On the top you will see the list of existing pay classes as
20. an End of day filter It allows shifting of the end of the working day to a given time providing easier reading of shifts going from one day to another For example If the user finishes his shifts around 3 in the morning set the End of day filter 04 00 If your users do not work after midnight leave the filter to 00 00 1 4 3 MOST COMMON ICONS You will find the following icons on several screens of the software Generates a CSV file with the data of the current table After clicking Export a dialog box will pop up prompting you to give aname and a location for the CSV file Note there is one exception clicking on Export from the Report screen will generate a PDF file Generates a PDF file of the current table and attaches it to an email message For this function to work you need to have a mail client SK software such as Outlook installed on your PC CON Sends the data of the table to your printer Gets the latest data from the terminal and the database e 1 5 LANGUAGE SELECTION During the installation you were prompted to select the desired language If the selection was correct you can proceed directly to the next point If you wish to change your language select File gt Preferences from the top menu Keyboard shortcut ALT F P Select the desired language in the language drop down list Click on the Save icon on the left of the screen A pop up window will appear inorming you that the softwa
21. ates 27 28 28 28 28 29 29 30 31 32 32 32 33 33 34 34 35 35 35 36 36 36 WWW safescan com INTRODUCTION AND DIRECTIONS FOR USE Thank you for purchasing the Safescan TA software Combined with the TA 8000 series Time Attendance terminal it provides a complete solution for efficient time registration Before starting to install and use the software we recommend that you carefully read this user manual and keep it at hand for future reference The user manual describes the basic set up of the software the advanced settings and usage scenarios as well as details of each menu item of the device 1 THE BASICS 1 1 MINIMUM SYSTEM REQUIREMENTS In order to use the TA software your computer needs to meet the following minimum requirements Free hard drive space 100 MB Display resolution 1024 x 768 Memory 1GB WiFi or Ethernet LAN connection for real time features Operating System Windows 7 USB port 1 2 INSTALLING THE SOFTWARE Download the software from the provided link extract the zip file and double click on taSetup exe to run the installer Follow the instructions displayed on the screen select the software language and the destination folder where you want to install the software 1 3 ACTIVATING THE SOFTWARE Differences between TA and TA software TA is the regular time and License attendance software from Safescan providing you with all you need for basic time registration a
22. ation balance from the previous year you can do it in this field To add hours simply enter the numbers of hours you want to add HH MM If you need to deduct hours first enter minus sign before the number of hours you need to deduce HH MM The total of the two previous fields will be displayed in the Remaining vacation in hours field Vacation in hours per year Fill in the number of vacation hours available for your employee for the year Special leave In those two fields you can add special vacation hours The sum of the Vacation in hours per year and the Special leave fields will be displayed in the Total hours of vacation for the current year field The total amount of vacation for the year is displayed in the Total this and last Year Hours taken Displays the number of vacation hours already taken Hours planned Displays the number of vacation hours planned but not taken yet Hours remaining Displays the number of vacation still available 3 WORK CODE The Work Code screen can be accessed through the menu bar by clicking on Edit and Work Code keyboard shortcut ALT E W You can find more information regarding the creation of work codes in chapter 1 10 of this manual 3 0 WORK SCHEDULE The Work Schedule screen can be accessed through the menu bar by clicking on Edit and Work Schedule keyboard shortcut ALT E O You can find more information regarding the creation of work schedules in
23. change the user ID however due to the way the software and the clock communicate we strongly recommend you to keep the designated User ID Select a department for your user from the drop down list and click on OK You can now enter the user data About User ID s The terminal and the software make use of user ID s to retrieve user information We recommend that you do not change the automatically allocated ID s If you want re use some company specific ID s please use the Personnel No field in the software When finished click on the Save button You now need to send the user data to the Time Attendance terminal Go to the device page ALT E D and select your device Click on the Synchronize button at the bottom left of the page and a new window will pop up displaying the differences between the Sle data on software and the device e Send the data to the terminal by clicking on the PC gt TA icon PF Validate your choice by clicking on the Commit button Your user is now synchronised from the software to the terminal When applicable if you want to register fingerprints for your users please refer to the user manual of your TA terminal 10 WWW safescan com Please note If have created a user with more privileges than normal user privileges either in the software or synchronised from the device the software will prompt you for a username and password at startup S Safescan i User name
24. chapter 1 9 of this manual 3 9 PLANNING TA SOFTWARE VERSION ONLY The Planning screen can be accessed through the menu bar by clicking on Edit and Planning keyboard shortcut ALT E P You can find more information regarding planning creation and management on chapters 2 1 and 2 2 of this manual 32 WWw safescan com 3 10 DEVICE The Device screen can be accessed through the menu bar by clicking on Edit and Device keyboard shortcut ALT E E Adding a new device on the network or using a USB stick is explained in chapter 1 6 of this manual Name Name IP address Active Fetcher 192 168 66 120 192 168 66 120 Connected OFFICE PC 192 168 66 120 IP address of device 192 168 66 120 Fetching computer name OFFICE PC Communication key Device Language 0 Other B o Synchronize c j gt ee Set time Synchronize wrorkcodes 1 Action bar Depending on your device and depending on how your device communicates with the software some icons will be active or inactive Synchronise TA 655 logs Allows to retrieve the logs from a Safescan TA 655 terminal When the operation is done you will be asked if you want to delete the logs from the device With the memory of this machine being limited it is recommended to delete logs every time they have been transferred into the software Set Time If you are using LAN or WiFi to establish communication between your Computer and your TA device pressing this
25. ck edit and add clocking data Anytime an error is detected by the software the In Out state of the line with a suspected error will be highlighted in Red It is important to realise that the software can only provide valid calculation results if it is fed with coherent data The following sequences are considered as valid by the software In Out In Break Return Out In with work code In with work code In In is also considered as valid even though red highlights will be displayed All odd Ins are considered as In all even Ins are considered as Out Please note In order to protect the employer and the employee it is not possible to delete clocking data from the database of the software A clocking item can be set as ignored so that it is not taken into account for the hours calculation Edit Clock time There are several ways to edit a clock time Y Safescan S lt E Mail Print Add clock time Change to In Change to Out Change to Break Change to Return Refresh Change to Ignore a Double click on the line you want to edit b Select the line to edit and or c Select the line to edit right click and click on Edit clock time click on the Edit Icon located on the top right side of the screen WWW safescan com 29 3 3 1 ADDING A CLOCK TIME There are two ways to add a clock time EET LL Toe on tt T qaer fume Add dock time des p wi da WE Cha
26. dow appears change the work code to Vac P Alternatively you can also create a template with the correct number of hours linked to the Vac P work code 2 3 SICK LEAVE TA SOFTWARE VERSION ONLY Keeping trace of sick leave there are 2 possible scenarios the employee already has a work schedule or planning or you have to make your planning knowing that an employee is on sick leave Manage sick leave on the clock grid Go to the Clock grid page and select the absent employee Select the day s when the person is sick and right click Select Copy schedule to attendant records a new window will pop up In the work code drop down list select the pre defined Sick work code and click on OK Name 1 Jahn Bick Your employee is now registered as sick for the selected day s WWW Safescan com 19 2 3 1 MANAGING SICK LEAVE IN THE PLANNING Proceed as if you were going to plan regular working hours When the confirmation window pops up change the work code to the standard Sick work code 17 07 2014 08 00 12 00 1 John 17 07 2014 13 00 17 00 1 John 18 07 2014 08 00 12 00 1 John 18 07 2014 13 00 17 00 1 John Your employee s sick leave is now managed 2 4 AMENDING OVERTIME TA SOFTWARE VERSION ONLY Over the year your employees may accumulate overtime hours The Amend overtime function of the software will help you manage these overtime hours Go to the User page
27. ear action allows the transfer of all overtime and vacation hours from the previous year to the current year After clicking on the Close year button the software will generate a report of the modifications NB this action cannot be undone Please make sure that the data from the previous year is correct Database 1 connection 192 168 56 122 c MatabaseWadata fdb tata pase Database The database connection string determines the path to the database of the software The default value is NTADATA FDB For more information regarding the database system used by the software please refer to the Firebird database section in the Appendix of the present document 3 1 2 IN OUT TRANSLATION Back up Back up to disk e from disk Automatic backup file No E Backup file location Back up It is possible to create a backup file of your data This backup can be done manually or automatically The In Out translation table allows the software to deal with the actions performed with the customisable function keys of the Safescan TA 900 and TA 8000 series terminals For information regarding the setup of the customisable function keys of the terminal please refer to your terminal s manual Add Undo Save In Out translation Function State In Out Workcode Entr e 0 In Sortie 1 Qut Pause 2 Break Retour 3 Return Ignore 4 Ignore Meeting In 0 In In the function column give a name to the item
28. hrough the menu bar by clicking on Edit and User keyboard shortcut ALT E U You can find more information regarding user creation and management in Chapter 1 8 On top of your users Ins and Outs management the TA and TA software offers some useful user management features User information is displayed on four tabs System data tab You will find on this tab all information necessary for the communication with your a 5 Save Cancel Js Int email Privilege Status 2 pmanfred mycompany com Administrator J Active H User name Work schedule RFID No Finge ts TES Paul Std E 12965875 Absent uw Department Int phone x Management M 0156789453 Change password Delete System data Personal data Work Time Vacation TA terminal please refer to Chapter 1 8 1 for the description of all common information between the software and the device Personal data tab This tab displays contact information for the selected user You can also fill in the users birthday and the Joined company and Left company dates amp A S Save Cance First name Street Private phone Birthday Paul E Last name Zip code Postal code Mobile phone Joined company Manfred 02 06 2014 El Personnel no City Private email Left company 814 56 29 09 2014 H System data Personal data Work Time Vacation About the Joined Company date The Joined company date has an impact on the calculation of the overtime TA onl
29. i E e0 0000007 a z zo om zd A s io m 8 E o cz H H i H di am ud j August H H l September Tl Tl nzfHME oc now md md m md md m4 mm mb omi z ed RB a a n d ud m md e E om um omm oim oum m onBomb omi a cd w cud m cum 5 cd 5 E 30 WWW Safescan com The Clock Grid screen displays all clocking data as well as work schedule hours and planned hours It gives a simple and straightforward view over the ins and outs of your employees The screen is divided into three different sections 1 The filters for more information regarding the filters of the software please refer to chapter 1 4 of this manual 2 The main part of the screen displaying the clocking data as well as the planning and work schedules A red exclamation mark is displayed anytime the software detects errors in the clocking sequence 3 The work code legend Shows the colours and the names of the different work codes lm You can choose to display this section or not by clicking on the Workcode icon located on the top right side of the filter section 3 0 DEPARTMENT The Department screen can be accessed through the menu bar by clicking on Edit and Department keyboard shortcut ALT E D You can find more information regarding the creation of departments in chapter 1 7 of this manual 3 6 USER The User screen can be accessed t
30. ined by a question mark You can edit this by double clicking the line or by following the steps below T File Edit Report Help FT P a Presence Clock Grid jay Period Report Report Department Name Description Name Description Click on the department line the background changes to blue then click on the edit button and a new window will pop up WWW Safescan com 7 Change the name and the description and click on OK To add more departments click on the add button located at the top right of the page and fill in the details in the pop up window saving each time by clicking Ok 1 8 CREATING USERS There are two ways of creating a new user You can either start from the software or from your Time Attendance terminal Even though you can use both ways we would recommend you start from the TA device since it minimises the chance of mistakes and prevents the mix up of user data Please note After every change you have made to the users you will need to synchronise the software with the device 1 8 1 STARTING FROM THE TERMINAL Register the user on the device as explained in your device manual and make sure that communication is established between the software and the device Go to the Device page ALT E E and select your device Hi t iA E Safescan 1 Workcode l Clock Grid Day Period Report Report Department User Work Schedule Planning Device Workcode go D
31. l in 9 00 17 30 in the time plan cell If you want to cover all types of work schedule you can fill in 00 00 23 59 in the time plan cell e O0 3 a Add Edit Delete Undo plan Save plan Mame Time plan Workcode Vacation with WS 00 00 23 59 Vacation Day Schedule Day Evening Schedule Evening Night Schedule Night We do not need to create a new work code for this template we only need to select standard Vacation work code Save your template by clicking on the Save plan icon on the right side of the screen 18 WWW safescan com After that we only need to select the vacation days on the planning and drag and drop our vacation template 2 P Jansen 30 06 01 07 02 07 03 07 04 07 05 07 06 07 Week 27 Week 28 07 07 08 07 093 07 10 07 IE 11 07 12 07 13 07 Week 29 14 07 15 07 16 07 17 07 a 18 07 19 07 20 07 Week 30 21 07 22 07 23 07 24 07 IN 25 07 26 07 27 07 Week 31 28 07 29 07 30 07 31 07 IE 01 08 02 08 03 08 Employees with planning Descinti Vacation July Workcode Vac P 21 07 2014 08 00 12 00 21 07 2014 13 00 17 00 22 07 2014 08 00 12 00 22 07 2014 13 00 17 00 23 07 2014 08 00 12 00 23 07 2014 13 00 17 00 24 07 2014 08 00 12 00 24 07 2014 13 00 17 00 25 07 2014 08 00 12 00 To plan vacation for an employee working with a planning drag a template that you already use for this employee over the days you want to set as vacation days When the pop up win
32. n is an after X hours condition here the value is 8 The second condition is On specific days with Sunday checked Save ao Q9 09 D jgezte Name Name Name Factor Remark Logistics Mission Sunday overtime 25 Base rate Bank Holiday Hours 10 35 Ezine After X hours per day M e Delete Remark Regular overtime Applies to all employees from logistics Sunday On specific day s H Mon Tue We Thu Fri Sat v Sun Delete Sunday overtime Add 3 SCREENS OVERVIEW 3 1 PREFERENCES The Preferences screen can be accessed through the menu bar by clicking on File and Preferences keyboard shortcut ALT F P 600 BE fu mi mm E A a E o H um SES Workcode Presence Clock Clock Grid y Period Report Report Department User Work Schedule Planning Device Workcode O Vaa Delete Undo Sa Settings Region Meeting Project Meeting M Language if English In Sortie Pause Retour OT IN New Software Con Database Database connection 192 168 66 122 c database tadata fdb Back up Back up to disk Restore from disk Automatic backup file Backup file location Yes EM sc database backupta bak WWW safescan com 27 3 1 1 SETTINGS A Undo Save Settings Click on Undo to reverse your changes or on Save to save them Those two buttons apply to Region Database and Back up Actions Region Select the language for your software Action Close year 7A only The Close Y
33. ncel User ID 1 User 2m Active 3 E Fingerprints Change password Q9 User name this is the name that will also be displayed by the TA terminal it can be a maximum of 8 characters long Privilege the default value is user you can change it if you want to grant more rights to the user Status make sure it is set to active RFID Number When applicable fill in the number written on the RFID card when printed that you want to link to the user Password You can set a password for the user This will allow him her to login in the software or to clock on the TA terminal When creating a user in the software the value of the password is the same as the given user ID If you also want to use the password on the TA device it must be numerical only and no longer than 5 digits 6 Work schedule You can link the employee to a work schedule see section 4 of this manual E 2 When finished click on the Save button o e poo m WWW Safescan com 9 1 8 2 STARTING FROM THE SOFTWARE Go to the User page ALT E U and click on the Add button located at the top right of the page File Edit Report Help Q m D le u Cl gyyatescan Workcode Presence Clock Clock Grid Day Period Report Report Department User Work Schedule Planning Device Workcode Department User All H No users The following pop up will appear The software automatically selects the next free user ID It is possible to
34. nd reporting TA offers additional functionality Enter license code for more advanced needs for example a graphical planning management tool and advanced work code functionality Register After installing the software will run as TA version for 30 days You can enter your license key at any time While in trial mode the software will show the license management screen upon start up If you have not entered a license key Current license after 30 days the software will prompt you to do so in order to continue using it If you enter a TA license key you will still be able to run the 30 day No license issued for this software trial of the TA and see for yourself if it is worth upgrading Trial You have 30 days left for evaluation Trial TA Trial TA 1 4 SCREEN LAYOUT MENU BAR The menu bar at the top of the window gives Tess ee Menu Bar you access to all the screens of the software E ona LL ama G D E Ne you can either make selections with mouse clicks TER Or by using the Shortcuts bar also available Presence Clock Clock Grid Day Period Report Report Department through a combination of the ALT and another key As with any standard Windows top bar menu This bar gives you access to the mostly used m Department User functions of the software such as the reports or the All M All 16 users management screens Firstname Last name Present Bill Bill Wilson Out Brian Brian Jamefield Out Charlie Cha
35. ng early during work time Example We will use two work codes to illustrate this functionality The first work code is used for work done outside of the office The second one is used for leaving early Regular out is checked Workcode 18 Descripti Work code type User ID First name Last name Department When Device In Qut Work code 2 Paul Manfred Management 13 08 2014 09 00 00 TA 8035 In 2 Paul Manfred Management 13 08 2014 15 00 00 TA 8035 Out Outside 2 Paul Manfred Management 14 08 2014 09 00 00 TA 8035 In 2 Paul Manfred Management 14 08 2014 15 00 00 TA 8035 Out Early L 13 08 Wed 00 12 00 8 00 8 00 16 00 Outside Corrected by system 12 30 17 30 14 08 Thu 900 12 00 8 00 5 30 2 30 16 30 Early L 12 30 15 00 On the first day 13 08 the user has clocked out at 15 00 with the work outside office work code Regular Out not checked the day is automatically closed at 17 30 time of the work schedule and 2 30 hours are counted as work outside of the office in the work code report User ID First name 2 Paul Report range Report from This week E 11 08 2014 Filter user Department filter 2 All Report to End of day Work code filter EM 70920144 B 12 00 EM 17 Outside El User Filter Grouping Md All 2 users Ed No grouping Es Last name Department Date Work code Work code Time Manfred Management 13 08 2014 17 Outside mission 2 30 On the second day 14 08 the user has clocked out at 15 00
36. nge to In PU m ra Fase eE gt lt T bud I e sear cada Change to Return Mail Print Add Edi Refresh MICTILON Qe You can either click on the Add icon located on the top right side of the or right click directly in the list screen Name 45 Smith When Time 07 08 2014 EE 12 40 Device TA 8035 192 168 66 156 Remark When 07 08 2014 m Device TA 8035 192 168 656 156 Remark Both operations will open a new pop up window Enter all data and press OK to insert the clock time Note The OK button will only become active when all data has been entered 3 4 CLOCK GRID TAT SOFTWARE VERSION ONLY The Clock Grid screen can be accessed through the menu bar by clicking on Edit and Clock Grid keyboard shortcut ALT E L JeTx TA File Edit Report Help fu H Au BL Safescan u Presence Clock Clock Grid Day Period Report R rt Department User Work Schedule Planning rkcode Report range Report from Report to Report type Report 5 1 This year Ep 01 01 2014 E 31 2 2014 Month Weeks B Everything z User Department User Workcode Refresh 50 All B 50 Frederic User name 50 Frederic January Wed Thu Fri Sat Sun Mon 5 Tl tl 18 01 19 01 H Tl i 1 y l bg UL H 7 T T 1l Tl i 1c ME 1 sd zit cd 8 ud Br Lunch Cloud iCash Manual S Maual TA MCS New Soft New TA TA Soft February mud 3 zd 5 m m m March e m z
37. pecific time the rule is triggered when someone works before a given hour During bank holidays the rule is triggered when a day has been marked as bank holiday see work codes and planning On specific day s the rule is triggered on one or more specific week day s When using work code the rule is triggered when an employee uses a given work code When using more than one condition for one rule all conditions have to be matched for the rule to be triggered If the conditions to trigger more than one rule are met the rule with the highest factor will prevail 22 WWW safescan com 2 9 2 PAY CLASS REPORT SCREEN This screen displays the pay class report as a PDF The report is divided into two sections on top 1 is displayed the information per day at the bottom 2 is displayed the totals per rules Date 14 05 2015 01 04 2015 30 04 2015 Name John Smith ID 1 Work schedule Std Department Logistics Personnel no 123 32 9 00 12 00 12 30 15 00 98 00 12 00 12 30 17 30 9 00 12 00 12 30 17 30 9 00 12 00 12 30 17 30 10 00 14 05 9 00 12 00 12 30 17 30 9 00 12 00 12 30 17 30 98 00 12 00 12 30 17 30 9 00 12 00 12 30 17 30 9 00 12 00 12 30 17 30 17 30 18 27 9 00 12 00 12 30 17 30 9 00 12 00 12 30 17 30 9 00 12 00 12 30 17 30 17 30 18 43 9 00 12 00 12 30 17 30 9 00 12 00 12 30 17 30 8 35 12 52 9 00 12 00 12 30 17 30 59 00 12 00 12 30 17 30 14 80 136 00 29 60 5 30 26 65 8 2 242 20 2 10 WWW safescan com 23
38. re must be restarted Aa Next time you start the software it will be displayed in the selected language 1 5 CONNECTING THE SOFTWARE AND THE TERMINAL S The connection to your Time Attendance terminal can be set up from the Device page in the software In the top menu select Edit gt Device or click on the Device icon in the shortcut menu bar keyboard shortcut ALT E E WWW safescan com 5 mm H A H wa E lt El C Workcode Clock Grid Day Report Department User orks chedule Planning Device Workcode The TA software can communicate with your time attendance terminal by using a USB stick or by connecting your terminal to your network When connected to the network the user clocking data will automatically be transferred to the software For data collection and user synchronisation via USB please refer to the user manual of your TA terminal 1 6 1 USB STICK To set up the USB Stick please click on the Add button located on the top right of the page This will open the following pop up Please specify a name for your device then click on the this computer button and select your language if applicable in the Device Language drop down list The software is now ready to receive data from a USB pen drive f your required language is not present in this list then select Other 1 6 2 NETWORK To set the IP address on your Time Attendance terminal please refer to the user manual of your TA te
39. re released 36 WWW safescan com
40. rlie Watson Out Frederic Table Henrich Out Georges Georges Harris Out WWw safescan com 3 1 4 1 TABLES Tables Many screens of the software display data in tables These tables share common features Sort data TA File Edit Report Help OM Presence Clock Clock Grid Report range Report from Report to Bl 31 07 2014 Department User All g All 29 users Username First name Last name Department Eliott Marketing Eliott Eliott Marketing Marketing Eliott Marketing Eliott Marketing 30 07 2014 16 35 21 30 07 2014 16 35 00 30 07 2014 16 34 45 30 07 2014 16 22 10 30 07 2014 16 17 04 Department Workcode Report Device 192 168 66 120 192 168 66 120 192 168 66 120 192 168 66 120 192 168 66 120 Ne ERA User Work Schedule Planning Device Workcode Verify Mode Fingerprint Fingerprint Fingerprint Fingerprint In Fingerprint You can sort the data in the tables by clicking on the header of the column you want to sort Another click will reverse the sorting order Rearrange column order You can rearrange the column order in the tables by dragging any header to the desired location Toggle columns visibility A right click on any column will display a list of all columns available to display Click on the column names you want to show hide uw User ID User name First name Last name Department Personnel no When Date Time Device In Out Verify Mode Work code
41. rminal Setting up a connection to a network connected Time Attendance terminal is an automated process Simply click on the Scan button on the top right of the page and a pop up displaying the IP address of your terminal will appear on the screen 6 WWW Safescan com Click Yes to establish connection between the device and the software The device will appear as connected on the page To edit the terminal information e g the name simply double click on the connected device and you will be able to edit any of the given fields Your terminal is now connected to the software TA File Edit Report Help He CO EL CI SER Workcode Presence Clock Clock Grid Period Report Report Department User Work Schedule Planning Device Workcode Go Bao Scan Add Delete Refresh Name IP address Active Device Language 192 168 66 114 192 168 66 114 Connected Other Ro sU Synchronize Set time Synchronize Workcodes 1 7 CREATING DEPARTMENTS Creating departments will especially when managing a large amount of users help you manage them and their clocking data more effectively It will also allow you to generate reports on specific groups of users or departments In the top menu select Edit gt Department or click on the Department icon in the shortcut menu bar keyboard shortcut ALT E On the Department page in the software you will find one default department Both the name and description are def
42. s is a straightforward process Go to the Planning page ALT E P and click on the import holidays JE button located on the top right hand side of the page WWW safescan com 17 Select your country in the drop down list of the window that just popped up Leave the default selected work code Validate your choice by clicking OK Please note If you have deleted the Holiday work code from your work codes list please create a new work code with Holiday time as work code type before importing the national holidays 2 2 2 VACATIONS Planning vacations will differ depending on your employees working with a regular working or planning schedule Employees with regular work schedule o B5 5 ts Edit Delete Undo plan Save plan Mame Time plan are ia ee Dur Schedule Day Evening schedule Evening Schedule Night Let s create a template to apply on the planning We will name it as seen previously but instead of creating a planning for the template we will specify a time range in the Time plan cell eB C9 4 A Add Edit Delete Undo plan Save plan Mame Time plan Workcode Vacation with Ws 00 00 23 59 REESESEEHREENSENEENESEERNEEEERNENSENNEEEEENEAN Day Schedule Day Evening Schedule Evening Night Schedule Night This range has to cover the work schedule linked to the employee In our work schedule example the employee s work schedule runs from 9 00 to 17 00 We can fil
43. t icon Name Description Sig Marketing Marketing Dept Pay dass Marketing M L Management Factory Production Choose the pay class in the Pay class drop down list Save Annual working hours zu 33649 Pay class Work time previous month Marketing Work time Work time scheduled Ove 224 00 248 00 2 Logistics Marketing ee System data Personal data Work Time Vacation Select the Work Time tab Select the pay class you want to use in the Pay Class drop down list Cick Save to save the changes WWW safescan com 25 Changing the base rate for one user You can change the basic pay rate for each user Pay class Base rate Marketing Bo In the Work Time tab enter the desired value in the Base rate field This will override the basic pay rate of the pay class 2 9 4 PAY GLASSES IN PRACTICE Double salary on Sundays Create one rule for the pay class name it and give a factor of 2 Add a On a specific day condition and check the box for Sunday Save A eS Name Name Name Factor Remark Logistics Mission Sunday 2 Base rate Bank Holiday 10 35 Extra overtime On specific day s M won Tue We Thu Fri Sat v Sun Delete Remark Regular overtime Applies to all employees from logistics Add Sunday Sunday overtime Double salary on Sundays and Bank Holidays Here we have two different rules We just created the rule applying on Sundays we now need to add a rule for the bank holidays Add a new rule name it
44. time e 2 Planned Scheduled time amp 3 Vacation Vacation time eo 4 Holiday Holiday time B 5 Vac P Planned Vacation time e 6 Deplan Unplanned time e 7 Sick Sick e To add another work code click on the add button located on the top right of the page and a window will pop up Description Work code type Scheduled time Regular out Explanation Work code This is the work code ID it is not necessary to change it but it is possible to change it e g to reflect an account or job number Name The name of the work code this field is mandatory Description The description of the work code this field is mandatory Work code type There are several different work code types The impact they have on the counting of hours varies from type to type This will be explained in detail in the planning options section When creating regular work codes use Scheduled time Regular out Allows the software to understand the work code has been used to indicate the end of the day Colour Change the colour of the work code in the planning and the Clock grid To sum up when creating a regular work code fill in the name the description and choose a colour WWW Safescan com 13 1 10 1 REGULAR OUT When a user clocks out using a work code the software considers that the user is still working Using a work code with Regular out checked allows to signify that the user is not working anymore This option can be used for leavi
45. uaust 2014 11 08 2014 0 00 The day screen report displays information one day per line By default the screen displays the first In and the last Out in the In and Out columns All other In Out data is located in the Break In Break Out columns It is also possible to display the work schedule and the balance between the work schedule and the clocked hours The first line of the table gives different information in the In column you will get the average In time in the Out column the average Out time In the Duration column is displayed the total of all durations in the table The Days column displays the number of worked days Please note If something seems incorrect in the report there is a strong chance that something is wrong with the clocking data You can look for any errors on the Clock screen and correct them 3 13 PERIOD The Period report screen can be accessed through the menu bar by clicking on Report and Period keyboard shortcut ALT R E The Period report screen displays information for a given period one line per user ij H fi EO RL d aga e H Safescan Presence Clock Clock Grid ay Period Report naa Department User Work Schedule Planning evice Workcode Report range Report from Report to End of day r SK La Last month M 01 07 2014 31 07 2014 E 03 00 Md Work schedule on off User Department User Export Mail Print Refresh All g All 28 users UserID
46. ule and any remarks you have filled in or left by the system If you are using the TA software you will also have the possibility to display the vacation and overtime hours and amendments as well as the late arrival and early leave times Corrected by the system If you see Corrected by the system in the Remarks column of the report it means that some clocking information is missing for this specific day and that the software took the information of the work schedule to make the calculations Please note If something seems incorrect in the report there is a strong chance that something is wrong with the clocking data You can look for any errors on the Clock screen and correct them Please note Clicking on the Export icon from this page will not generate a CSV file but a PDF file 3 19 WORK CODE REPORT The Work Code Report screen can be accessed through the menu bar by clicking on Report and Work Code Report keyboard shortcut ALT R W The Work Code Report screen allows you to see the amount of time spent on specific tasks or projects The results can be grouped by day person or work code 3 16 ABOUT The About screen can be accessed through the menu bar by clicking on Help and About keyboard shortcut ALT H A The About screen displays information the version of your software and provide several links to Safecan s website Online help Manual Support and Updates
47. y When a user starts in the middle of the year it is necessary to fill the start date so the software can start all calculations with this date instead of the beginning of the year WWW safescan com 31 Work Time tab TA only sa 3 Lance Annual working hours Annual working hours k time 0 00 196 26 186 26 Work time previous month 186 26 187 00 0 34 0 00 1879 00 System data Personal data Work Time Vacation This tab displays information regarding the hours performed The tab is divided into two sections Annual working hours and Work time previous month In the Annual working hours section you can set the number of hours an employee is supposed to work during a year The Work time previous month section displays the work time performed the work time scheduled the overtime the hours taken and the ovetrtime history Save Cancel From last year Correction Remaining vacation in hours 34 00 1 00 33 00 Vacation in hours per year Special leave Total hours of vacation for the current year 192 00 0 00 8 00 200 00 Total thi wear Tota 233 00 42 30 25 30 165 00 System data Personal data Work Time Vacation Vacation tab TA only It is possible to manage your employees vacations from this tab Please note Vacation data must be entered as hours minutes From last year You can fill in the remaining vacation hours from the previous year Correction If you want to amend the vac
Download Pdf Manuals
Related Search