ClinicMaster Software - ClinicMaster INTERNATIONAL
Contents
1. Clinic Master Ble Edt Tools Window Help 8 I Patients Visits Cashier gt aa g Doctor Lab Requests Lab Results Pharmacy Procedures Appointments Hospitalizations Deaths Allergies ARTRegimen ART Stopped Inventor Search Visits Sele EE Columns Filter Simple i Set Filter Look In Visit Date Between Jan 1 2008 And Sep 30 2008 2p Search Engine i Q Search Calculation Total Total Bill z 63 463 75 5 Print 23 Export To Row 1 of 71 Visit No Pa ient Na VisitDate Sumame FirstName OtherName Gender Age JoinDate Visit Category To BillAccount Total Bill TotalPaid Bil Balance To Bill y Oo Visits 08 022089 004 08 022089 Sep 28 2008 _Nanyonjo Hellen Female 16 May 12 2008 Refill CT 43 20 43 20 CHARI 8 003 08 022058 Sep 142008 Kadoma Gilbert Male 25 Jun242008 Refil CT 1 484 70 1 484 70 CHARI CASH 935 3 35 CashC Patients To Pay for Items o Accessed Services Visits J CASH 6 35 6 35 CashC 3 Doctor Laboratory Patient s Number 08 022077 CASH 6 35 635 Cash Cc 3 Doctor Prescription ogd Visit Number 8 022077 013 SIL 44 41 14 SyneSi Visit Date lt GRE AEE M10 October 2008 SIL 38 63 3863 Syncs Category Consultation Cash C Cash Payments 6 35 Cash C Consultation Fee 35 6 35 Patient s Name Karungi Winslet Grace2. i e Lab Request Details c Lab Results Jul 8 2007 Lab Results EXTRA Clinical Findings BANURA GLADESI Jan 32007 Female Jan 11975 34 0 CASH Ext Lab Results 071362 NAMA JOSEPHI Jan 32007 Female Jan 11957 52 0 CASH AN aa 071363 KABAR IRENE Jan 32007 Female Jan 11985 24 1 Oct102008 Oct102008 CASH 7 071364 NYAKA DORA Jan 32007 Female Jan 11996 13 0 CASH gt Appointments 071366 NATU STELLA Jan 42007 Female Jan 11980 29 2 Feb122008 _ Mar252008 CASH Hospitalizations NGONZI OLIVA Jan 42007 Female Jan 41972 37 0 CASH 100 Percent a Patient No 106 Records returned for Patients Sort Ascending By User Name Wilson Kutegeka Level 1 Server DEVELOPER Connection Mode Windows Authentication Login Name 3CRCIWilson Patients Screen showing a registration form for new patient www clinicmaster net Microsoft Most Valuable Professional 2 0 Visits Tracking Visits made by new or already registered patient will be registered and managed by this module The system will automatically generate a visit number meant for internal use only that helps to track transactions of that visit Key information to be captured here include Visit Date Visit Category Consultation Follow up Referral Refill Self Reguest etc only Consultation is billable and Billing Information sak
3. Cash Pay Details ToBill Mode Ka Kk CASH 6 35 6 35 Cash a Accounts To Bil Account Number Gender tas se Saad zed CASH 26 88 26 88 Cash C gt Bulk Pay Details Tebi Cusoma Nama a soft INTERNATIONAL Join Date 24 July 2008 CT 10 29 10 29 CHARI 9 Lab Requests LastvistDa e P September 2008 CT 6 35 6 35 CHARI Update Visit Status To See Doctor gt 3 Lab Request Details CT 45 60 45 60 CHARI SIL 67 48 67 48 SyncSi ag CT 6 35 6 35 CHARI Lab Results EXTRA CASH 15 47 1547 Cash Clinical Findings CT 7197 30 7197 30 CHARI SER EEE It 08 022079 001 08 022079 Aug 52008 Agaba Christopher Male 29 4ug 52008 Consultation CASH 131 30 131 30 Cash C st La ESUITS 1 1 f 08 022078 005 08 0220738 Aug 42008 Kahunde Lilian Nyakaana Female 26 Jul 302008 Follow up CT Siaa 513 29 CHARI Illnesses 08 022078 003 08 022078 Aug 42008 Kahunde Lilian Myakaana Female 26 Jul302008 SelfRequest CT 116 18 116 18 CHARI gt Appointments 08 022058 002 08 022058 Aug 42008 Kadoma Gilbert Male 25 Jun 24 2008 Refill CT 1 484 70 1 484 70 CHAR eae 08 022077 003 08 022077 Aug 32008 Karungi Grace Winslet Female 20 Jul242008 Consultation CASH 21 03 21 03 Cash C 3 Hospitalizations 08 022071 004 08 022071 Aug 12008 Kirungi Lillian Female 28 Feb 232008 Refill CT 3 556 34 3 556 34 CHARI a Deaths 08 022078 004 08 0220738 Aug 12008 Kahunde Lillian Nyakaana Female 26 Jul30 2008 Consultation CASH 97 96 6 35 91 61 CashC 4 3 Allergies i M gt yg Select
4. g First Line Refill Duration Days Cash Pay Details isi y Doctor Staff Locum Doctor gt LDA bi Patient s No 08 022087 manga Augus i D Doctor Procedures Cash Payments Full Name Patient s N atient s Name gt Bulk Pay Details ah PCT Visit Category AD 1 F Why Eligible Clinical only Lab Requests M TLC To Bill Account No Start Date 3 Lab Request Details Stop Date August 2008 3 Lab Results Quantity Formula 8 Toxicity side effects 2 LAMIYIR TAB 150 MG gt M 0007 30 1 2 C Pregnancy a Lab Results EXTRA STAVIR TAB 30MG gt M 0013 30 12 ART Stop Reasons Heenient raide z C Poor adherence s Clinical Findings STOCRIN CAP 200MG gt M 0019 14 11 Illness hospitalization a C Drugs out of stock a Ext Lab Results i Doctor Staff Locum Doctor gt LDR 2 Illnesses Hospitalizations Update Deaths 08 022087 003 085 022087 Male 25 Feb 1020 Apr122008 D4T DDI KLT Second Stage witching Un I v 3 Allergies I gt Select Top 100 Percent 5 Sort Ascending FA By Patient No Ki 27 Records returned for ART Regimen User Name Wilson Kutegeka Level 1 Server DEVELOPER Connection Mode Windows Authentication Login Name JCRCO Kutegz ART Stopped Screen showing ART Regimen and ART Stopped registration forms 11 www clinicmaster net Microsoft Most Valuable Professional 2 8 Cash Payments This will assist the cashier receive cash p
5. Drug Name sit No 07022061001 Admin 118 M0060 ABACAVIR ZIAGEN SYR isit No 07022062002 Admin 175 MO060 ABACAVIR ZIAGEN SYR isit No 08022063001 Admin Jun 262008 16 58 00 181 MO060 ABACAVIR ZIAGEN SYR isit No 08022067001 Admin Jun 262008 17 07 00 235 M0060 ABACAVIR ZIAGEN SYR isit No 08022086001 Kutegz Aug122008 11 06 00 225 MOO17 ABACAVIR TAB 300MG Quantity Boo Fist No 08022077002 Kutegz Jul312008 13 27 00 200 M 0017 ABACAVIR TAB 300MG Balance paw kstNo TC070443L Admin Jun272008 17 37 00 206 M 0017 ABACAVIR TAB 300MG Drugs zeza ist No 000013LF2 Admin Jun272008 17 50 00 185 M 0017 ABACAVIR TAB 300MG Pok sit No 08022071002 Admin Jun 262008 17 42 00 M007 ABACAVIR TAB 300MG ist No 08022070001 Admin Jun 272008 14 18 00 237 M 0017 ABACAVIR TAB 300MG Checked By Login ID IK utegz isit No 08022066002 Kutegz Aug 12 2008 11 25 00 240 M 0017 ABACAVIR TAB 300MG isit No 08022086003 Kutegz Aug122008 11 32 00 243 M 0017 ABACAVIR TAB 300MG isit No 08022086004 Kutegz Aug122008 11 34 00 246 M0017 ABACAVIF TAB 300MG isit No 08022086005 Kutegz Aug122008 11 33 00 Doctor Prescription Doctor Procedures Cash Payments Unit of Measure 3 Cash Pay Details Transaction Date NN lv 10 October 2008 Stock Type Received Accounts 3 Bulk Pay Details o Lab Requests Lab Request Details Lab Results o Lab Resul
6. getdatel lt 18 NotPaid _ SyncSoftINTER Sep 52008 AND NOT dbo GetLookupDataDes Patients GenderlD Female P AND VisitD ate Between 01 January 2006 And 30 September 2008 Not Paid SyneSoft INTER Sep 52008 Not Paid SyncSoft INTER Sep 5 2008 Not Paid SyncSoft INTER Sep 5 2008 Not Paid SyncSoft INTER Sep 5 2008 Not Paid SyncSoft INTER Sep 52008 Not Paid SyncSoft INTER Sep 5 2008 Not Paid SyncSoft INTER Sep 5 2008 Not Paid SyncSoft INTER Sep 52008 Not Paid SyncSoft INTER Sep 52008 Paid For CHARGE TREA Sep 22008 Paid For CHARGE TREA Sep 22008 Paid For CHARGE TREA Sep 2 2008 ALIU FHUSFHA 7 7 Done Paid For CHARGE TREA Sep 2 2008 5 69 5 69 Requested Paid For CHARGE TREA Sep 2 2008 5 50 5 50 Pending Paid For CHARGE TREA Sep 2 2008 5 03 5 03 Done Paid For CHARGE TREA Sep 2 2008 400 400 Done Paid For CHARGE TREA Sep 22008 e Doctor Prescription Doctor Procedures Cash Payments Cash Pay Details Accounts e Bulk Pay Details gt Lab Requests o Lab Request Details e Lab Results Lab Results EXTRA D gt Clinical Findings Ext Lab Results w Iz emale ug b TC07044 TC070443LT0 Mar 72007 Female 37 Aug232006 ALKALINE PHD TCO7044 TC070443LT0 Mar 72007 Female 37 Aug232006 VPLUERAL FLUI TCO7044 TC070443LT0 Mar 72007 Female 37 Aug232006 TOTAL PROTEI
7. 1 0 Cash Pay Details O Receipt No 08000008 o Pay Date Accounts i j dot August 2008 Total na D Mode of Payment Cash 0 Bulk Pay Details 0 si 0 Payment Details PE 0 Include Item Code ItemName Category Quantity Unit Price Discount Amount 0 3 Lab Request Details 0 EE Dressing a wound Dressing a wound Procedure k 0 3 E e a Lab Results w EREA UREA Test gt 0 HIVRAPID HIV RAPID TEST Test O Shee eee FATRA 0 w HOS Hospitalization Service 0 Clinical Findings 0 Vv M 0077 PARACETAMOL TAB 500MG Drug 0 0 ofa Gen Rasulta Ww MD314 ALBENDAZOLE TAB 400MG Drug 0 M URNCHEM URINE CHEMISTRY Test 0 Illnesses 0 0 Tine 0 D Hospitalizations 0 0 a Deaths piem TIT A a 3 Allergies 0800001 Apr 12008 08 022065 003 09022065 Cash 230 55 TWO HUNDRED THIRTY point F Kutegz Sep 72008 12 10 00 Select Top 100 Percent m Sort Descending By Pay Date 89 Records returned for Cash Payments User Name Wilson Kutegeka Level cal Server DEVELOPER Connection Mode Windows Authentication Login Name ICRCO Kutegz Cashier screen for cash payments 12 www clinicmaster net Microsoft Most Valuable Professional 3 0 Bulk Payments This module will assist cashier receive payment from the to Bill customer and be able to see the items that are charged for When payment is received the account of the to Bill customer will be credited with the amount paid
8. Clinic Master Patients Visits Cashier Doctor Lab Requests Lab Results Pharmacy Procedures Appointments Hospitalizations Deaths Allergies ART Regimen ART Stopped Inventor Search Accounts Belg 2p Search Engine i EE Columns Filter Simple gt Set Filter Look Ini Q Search Calculation None Transaction No Account Name Transaction Date Account Action Amount Amount in Words Balance Notes Visits 303 SyncSoft INTERN Oct102008 Debit 635 SIK point THREE FIVE 103 80 Charge for consultation offered to Visit No 08022077012 To Pay for Items g acCoft INTERN C ana Debi _ RR SIX nojnt THE D0 4975 Chare for consultation offered to Visit Na 180220 SNN Accessed Services Cashier See 1 gt Oz Doctor Laboratory Cash Payment Bulk Payment Account Deposits Other Income Expenditure 3 Doctor Prescription To Bill Account Number SIL Mode of Payment Amount in Words EN Tai Document No THREE HUNDRED FIFTY FOUR E VHS OTT MAT NA J Doctor Procedures ToBil Customer Nam SR point FIVE EIGHT a RE Total Amount 354 59 Pay Date 10 October 2008 Cash Payments X Transaction No 001304 Total Discount Notes Bulk Pay Details Bulk Pay Details Include VisitNumber VistDate Item Code ltem Name Category Quantity Unit Price Discount Amount KC 071362001 Oc t102008 10C Consultation Service 1 6 35 000 071366001 Feb 12 2008 10C Consultation Service 6 35 0 00 08022077004 _ Aug1392008 10C Consultation
9. IService 6 35 0 00 08 022077 004 Aug 192008 CBC COMPLETE HAEMAGRAM Test 529 0 00 08 022077 004 _ Aug132008 HIVRAPID HIV RAPID TEST Tes 755 0 00 08 022077 004 _ Aug192008 M 0077 PARACETAMOL TAB 500MG Drug 2 28 0 00 08 022077 004 _ Aug192008 M0314 ALBENDAZOLE TAB 400MG Drug 0 00 0 00 ne N22N77 NNA Bum 19 2NNA M l ARIS M l ARIS SMFAR Test 2 F9 Patients Cash Pay Details Lab Reguests x Lab Request Details a4 Lab Results xI Lab Results EXTRA a4 gt Clinical Findings zI Ext Lab Results Illnesses Dn int Receipt On Saving Hospitalizations 001251 CHARGE TREAT Aug 4 2008 Debit 4 00 FOUR 46 123 59 Charge for test CL done to Patient No 08022078 and Specimen No Deaths 001252 CHARGE TREAT Aug 4 2008 Debit 25 00 TwENTY FIVE 46 098 59 Charge for test VIRALCULTUREISOLATE done to Patient No 0802 Allergies i li gt Select Top 100 Percent Sorti Not Sorted By 1000 Records returned for Accounts Up to 1000 by default k ly User Name Wilson Kutegeka Level 1 1 Server DEVELOPER Connection Mode Windows Authentication Login Name ICRCO Kutegz Cashier Screen showing the bulk payment form 13 www clinicmaster net 4 0Accounts Microsoft Most Valuable Professional Customers such as Insurance Companies or Families that can be offered credit servi
10. Balance Document No Notes Percent m Sort Not Sorted gt By To Bill Customers To Bill Customer Name To Bill Customer Type 103 80 Charge for consultation offered to Visit No 08022077012 43 75 Charge for consultation offered to Visit No 08022078008 8335 Charge for drugs PARACETAMOL TAB 500MG issued to Visit No C 97 45 Charge for drugfs MAGNESIUM TRISL GEL issued to Visit No 0802 re Li leawed to Visit No 080 SyncSoft INTERNATIONAL LTD Institution x Commercial Director 08022077 and Sp Patient No 080221 6 35 Charge for consultation offered to Visit No 08022077004 is 21 990 36 Charge for drudis ABACAVIR TAB 300MG issued to Visit No 080221 21 731 36 Charge for drug s ACYCLOVIR TAB 200MG issued to Visit No 0802 20 820 86 Charge for drugis ZINNAT TAB CEFUROXIME 500MG issued to V 46 123 59 Charge for test CL done to Patient No 08022078 and Specimen No 46 098 59 Charge for test VIRALCULTUREISOLATE done to Patient No 0802 gt User Name Wilson Kutegeka Level el Server DEVELOPER Connection Mode Windows Authentication Login Name ICRCO Kutegz To Bill Customers Screen showing a deposit form www Clinicmaster net 14 Microsoft Most Valuable Professional 5 0 Appointments Those patients with scheduled visits will be managed by this module The system will ensure that these appointments do not overlap and wi
11. Microsoft MVP Most Valuable Professional www Clinicmaster net Professional aster Software uwe Microsoft Innovative Solutions From innovate People ClinicMaster Software Introduction Your clinic is dedicated to a single objective to provide the best possible care for your patients Yet the patient experience is very much defined by flow transportation environmental services and other support areas that have a significant effect on patient flow including a patient leaving without being seen and general clinic management A patients length of stay depends on effective patients tracking software and orchestration of their resource plan of care Length of stay in turn has a direct bearing on capacity management and ultimately clinic costs and revenues This and many other issues led to the development of ClinicMaster ClinicMaster is an integrated new generation healthcare information management and medical billing software It automates patients transactions in the clinic on a visit basis and daily procedures Users familiar with Windows applications will invariably master ClinicMaster in record time leading to an extraordinarily smooth and cost effective usage and installation Background ClinicMaster was developed by Wilson Kutegeka a Ugandan talented software developer who is also a Microsoft Most Valuable Professional MVP in a major NET programming language and the first Ugandan to recelve
12. N 08 022078 08 022078 001 Jul302008 Female 26 Jul302008 CL Illnesses Appointments c Hospitalizations ma mk sA mt uh 3 Deaths 08 022078 08 022078 001 Jul302008 Female 26 Jul302008 LACENT 0 05 0 05 Requested Paid For CHARGE TREA Sep 22008 4 Allergies liu gt yg Select Top 100 Percent 7 Sort Not Sorted By User Name Wilson Kutegeka Level 1 Server DEVELOPER Connection Mode Windows Authentication Login Name JCRCO Kutegz Search Inventory start CECS IC Adobe Photoshop T Clinic Master Sales Do Clinic Master 1 2 iy screen showing Doctor Prescription as returned by the search engine and a form where advanced search filter can be set from 19 www clinicmaster net icMaster Software M Microsoft innovative Soltions From innovate People Professional 13 0 Online Help System The system has an online help system that can be used as reference while using the system 14 0 Options This allows you set user options such as locking automatically generated numbers like patient number if one wants not to accidentally replace what the system has generated system number of decimal places or systems currency etc 15 0 Data Backup and Restore tool This will help the user to make routine backups with ease you can set the system to do routine backup automatically The data can easily be restored from within the system 20 www clinicmaster
13. NA 228 68 40 2 3 MO M034 ALBENDAZOLE TAB 400MG 20 NA 1 50 30 00 2 2 User Name Wilson Kutegeka Level 1 Server DEVELOPER Connection Mode Windows Authentication Login Name JCRCO Kutegz Pharmacy Veen v v HE Screen showing doctor s prescription and dispensing forms www clinicmaster net icMaster Software M Microsoft innovative Soltions From innovate People Nofessional 2 4 Procedures Just like for prescriptions the doctor will reguest for the procedure and if the visit s bill mode is cash the patient will need to first pay before the procedure is offered Once the procedure is offered the bill is sent to the to Bill account if the visit s bill mode is account 2 5 Illnesses For any visit Illnesses developed can be captured under this module 2 6Hospitalization If there is any hospitalization it will be managed by this module Entry Date will need to be captured and release date can be entered at a later date when the patient is discharged A bill will be sent for both visits bill modes cash or Account on confirming the release date when patient is discharged 10 www clinicmaster net Microsoft MVP Most Valuable Professional 2 ART Regimen For patients who are receiving ARV s the doctor will need to register ART Regimen on a given visit such that for subsequent visits where patients need only to pick drugs after registering a visit the patient will go stra
14. RT Stopped Inventory SEJ I Search Patients Columns Filter Simple z Set Silber Look In Patient No Begins With z 07 24 Aj Print ia Export To Row 1 of 106 Age M M Patient No Sumame First Name Other Name Join Date Gender _ Photo Birth Place Birth Date Age TotalVisits First Visit Date Last Visit Date Default Bill Accour Jan 11963 46 6 Mar 6 2007 Mar232008 CASH 2 Visits YEL Kateeba James Mar122007 Male Sep 22008 CASH CT LQ Search Calculation Average Triage c To Pay for Items Patient s Number 09 022027 Jul 25 2008 CASH gt Accessed Services Sunane boi 92007 CASH s Photo 3 Doctor Laboratory First Name Jan232007 CASH 2 Doctor Prescription 2 ee bebas pr102007 CASH Date of Birth M27 January 1983 v Apr 42007 CASH Doctor Procedures Age 2 E Mail Jun 52007 CASH Cash Payments Gender Female Location Apr 2007 CASH 3 Cash Pay Details Join Date 225 October 2009 Fr Default Bill Account No Apr 26 2007 CASH P O Box 7370 Kampala Apr 302007 CASH Accounts Default Bill Customer Name Mar242008 CASH c Phone Number 4256 0J772 609113 Enforce Default Bill Account Birth Place Occupation CASH CASH eT CASH CASH CASH CASH Bulk Pay Details Jan 52008 Nov 21 2008 Status Active 5 a Lab Requests
15. Top 100 Percent _ m Sort Descending By Visit Date 7 71 Records returned for Visits User Name Wilson Kutegeka Level 1 Server DEVELOPER Connection Mode Windows Authentication Login Name JCRCO Kutegz Visits Screen showing visits registration form www clinicmaster net Ta Microsoft y wy Most Valuable Professional Diagram showing a summary of some of the transactions tracked on a visit basis 2 1 Clinical Findings On a visit basis data captured under clinical findings include e Patients History e Physical Examination e General Appearance e Clinical Diagnosis etc www clinicmaster net Microsoft MVP Most Valuable Professional 2 2 Laboratory As the lab test is reguested by the clinician it will be automatically sent to the bleeding room or to where a sample is received from the patient from however if the visits bill mode is cash the patient will be reguired to pay first At bleeding room the system will automatically generate a specimen number that can be replaced by the Lab Technologist Once the specimen number is confirmed the lab test reguested will be automatically sent to the lab for feeding laboratory results later and printing attractive reports Once results are entered into the system a bill is also sent to the to Bill account if the visit s bill mode is Account Clinic Master Ele Edit Wew Setup Reports Tools window Help a Deaths lt Alle
16. ata can also be exported to ones favorite application such as excel for additional analysis Reports Tools Window Help amp ka F r gt m X gt SG X Cashier Doctor Lab Requests Lab Results Pharmacy Procedures Appointments Hospitalizations Deaths Allergies ART Regimen ART Stopped Inventor Patients _ Visits Search Doctor Laboratory i ZE Columns Filter Advanced Set Filter Look In EE nA Search Calculation Total fe Amount 6 771 83 dj Print ia Export To Row 1 of 1000 Patient No Visit No Visit Date Gender Age Join Date Test Name Quantity Unit Price Amount Item Status Pay Status To Bill Customer Last Update Jne 08 022077 012 Octi02008 Female 20 Jul242008 COMPLETE HAE 1 5 39 5 39 Requested NotPaid SyncSoftINTER Oct102008 08 022077 08 022077 012 Oct102008 Female 20 Jul242008 HIVRAPIDTEST 1 7 55 7 55 Pending NotPaid SyneSoft INTER Oct 10 2008 it Advanced Search Filter Not Paid SyncSoft INTER Oct 10 2008 2p Search Engine Patients Visits o To Pay for Items o Accessed Services PERONY jl setween Jan 1 2006 NotPaid _ SyneSoftINTER Oct 10 2008 si NotPaid SyncSoft INTER Oct 7 2008 Multiple Condition Not Paid SyncSoft INTER Oct 7 2008 Negate Condition AND OR Add Not Paid SyncSoft INTER Sep 52008 dbo GetAgelPatients BirthD ate
17. ayment and issue a receipt to the patient who is paying cash he receipt number is automatically generated but can be replaced by the cahier just like most other auto generated numbers Under this module a discount can be offered on an item basis Clinic Master ad e HE ca u Visits Cashier Doctor Lab Requests Lab Results Pharmac Procedures Appointments Hospitalizations Deaths Allergies ART Regimen ART Stopped Inventor ae I Patients Search Cash Payments Sel 1 Look In Receipt No 7 Like use for all gt Total Amount Paid az 46 103 34 Hj Print 53 Export To Row 1 of 89 Receipt No _ Pay Date Visit No Patient No Pay Mode Document No Amount Paid Amount in Words Notes Login ID Record Date Record Time a Visits Ill Sep 72008 071538001 071538 Cash 6 35 SIX point THREE FIVE Kutegz Sep 72008 12 23 00 00084 Sep 32008 08 022078 006 08022078 Cash 6 35 SIX point THREE FIVE Kutegz Sep 32008 11 40 00 Patients To Pay for Items Accessed Services Ol Cashier 0 it 0 gt Doctor Laboratory 0 0 Cash Payment Bulk Payment Account Deposits Other Income Expenditure Doctor Prescription 0 P 0 0 Visit No 08 022078 004 HB Document Mo 0096 Amount in Words x Doctor Procedures D Name Kahunde Nyakaana Lillian NINETY ONE point SIX ONE D sid Notes TE 0 Visit Date
18. bel Lab Audit Trail Backup Database lt TI ag a 4 III 4 QII lt x si lt 1 4 1 1 1 1 XA III To Bill Customers Bulk Pay Details Add New Update xI lt TI lt Delete Close Sort Not Sorted p Select Top 100 Percent 7 z By 16 Records returned for Users Up to 1000 by default Name Standard User Level 2 Server DEVELOPER Connection Mode Windows Authentication Login Name JCRCO Kutegz Roles Screen showing roles and user registration form with a tab where a role is assigned from Note that the logged in user has a role with limited access rights and that s why most of the items are disabled grayed out 18 www clinicmaster net Microsoft Most Valuable Professional 12 0 Search Engine Reports amp Business Intelligence The search engine is perhaps one powerful tool in the system that can be filtered to simple default or advanced With it one can search almost all the data that is entered into the system with fields that are a result of intelligent calculations to provide for Business Intelligence if set to advanced then the user can set multiple search criteria to search for values from multiple fields After search results are returned one can do additional calculations such as totals averages etc where applicable The search engine is also a tool to provide for various reports and path from clinical data to treatment knowledge The d
19. ces will be registered in the To Bill Customers and given an account number that is managed by this module In case the to Bill customer deposits in advance her account will be credited with the amount deposited Clinic Master Search Accounts 2p Search Engine 3 Patients Visits To Pay for Items Accessed Services gt Doctor Laboratory Doctor Prescription Doctor Procedures Cash Payments Cash Pay Details Bulk Pay Details Lab Reguests Lab Reguest Details Lab Results Lab Results EXTRA gt Clinical Findings Ext Lab Results Illnesses Appointments Hospitalizations 3 Deaths Allergies Cashier Mo Appointments Hospitalizations Procedures 14 mi Lab Results Pharmacy Look In Set Filter Deaths sl dr 8 Allergies ART Regimen 4 Print 3 Export To Row 1 of 1000 Transaction Date Account Action Amount Amount in Words Oct 10 2008 Debit 6 35 SIX point THREE FIVE Oct 7 2008 Debit 6 35 SIX point THREE FIVE Oct 7 2008 Debit 45 60 FORTY FIVE point SIA Oct 7 2008 Debit 8 10 EIGHT point ONE SyncSoft INTERN SyncSoft INTERN SyneSoft INTERN SyncSoft INTERN olx Account Number Cash Payment Bulk Payment Account Deposits Other Income Expenditure 001304 Transaction No Account No Contact Person Account Name Deposit Date Address Cash 8 000 00 Mode of Payment Credit Debit Phone Number
20. ergies 7 ART Regimen ART Stopped Inventor Search Doctor Prescription Sel 20 Search Engine I ZE Columns Filter Simple i QJ Search Calculation None ai Patient No Visit No Visit Date Gender Age Join Date Drug Name Quantity Unit Price Amount ltem Status PayStatus To Bill Customer WEZ 02022077012 0ct102008 Female 20 Jul242008 PARACETAMOLTABSOOMG 30 _ 228 68 40 Pending NotPaid SyncSotINTE a Toar A FP Ix 00 Pending Not Paid SyncSoft INTE Visit No 09 022077 012 Patient s No 45 60 Offered Not Paid SyncSoft INTE Paman Dr Staff To Bill Account No Status an Bodia Offered Not Paid SyncSoft INTE a NE Offered Not Paid CHARGE TRE Visit Date 1 October 2008 Visit Category onsultatior Gender Offered Not Paid CHARGE TRE Offered Not Paid Patients 2 Visits Patient s Name atungi Winslet Grace Join Date Bill for Prescripti ry ill for Prescription Pharmacy Clinical Findings Laboratory Prescription Proc Visit No 08 022077 012 Patient s No Full Name Karungi Winslet Grace Status Issue Date M10 October 2008 Visit Category To Bill Account No SS ee gt ALBENDAZOLE TAB 400MG gt M 0314 Gender PARACETAMOL TAB 500MG gt M 0077 Zych Visit Date 10 October 2008 Bill for Prescription 38401 Billin Words NINETY EIGHT point FOUR Issue Drugs 7 z Include DrugNo Drug Name Quantity Unit Measure Unit Price Amount Formula p Mim PARACETAMOL TAB 500MG 30
21. ight to pharmacy to pick ARV s in this case the visit category will have to be indicated as refill Those with visits bill mode set as cash will need to pay first and those whose bill mode is account will have a bill sent to the to Bill account after drugs are dispensed U Clinic Master ASM i Patients Visits Cashier Doctor Lab Requests Lab Results Pharmacy Procedures Appointments Hospitalizations Deaths Allergies ART Regimen ART Stopped Inventor Search ART Regimen 20 Search Engine EE Columns Filter Simple i Set Filter Look In Visit No 7 Like use for all SEREK TA Search Calculation Average Age i 4 Print 4 Export To Row 1 of 27 Patients Visit No PatientNo Gender Age JoinDate Start Date Combination DrugLine WHO Stage ART Category ART Status Refill Duration Days Why Eligible a gt Visits MESECI O0 4193NJ Female 28 Mar 92006 Aug 92007 D4T 3TC EFY FirstLine Stage lV Starting Stopped 0 Clinical only 2 To Pay for Items 0045075TJ001 00450 5TJ Female 52 Oct 52006 Oct 4 2006 D4T 3TC NVP FirstLine Stage Il Starting On 30 CD4 PCT Clinical gt Accessed Services IG BEJEJ EZ Clinical only 3 Doctor Laboratory Visit No fpeszzoszn 08 022087 001 l Doctor Prescription Combination D4T 3TC EFY ART Switch Reason s E Pregnancy Le ART Stopped SEL Start Date Mio February 2008 WHO Stage Stage I MAK Visit Number 08 022087 001 gt Visit Date cr
22. ll always present those that are meant to visit that day remaining days to visit as well as showing those who miss their appointments The system will maintain visit states automatically such as Waiting Visited or Missed depending upon whether the patient visits or not Clinic Master 3 Fl a 2 Bj Ea baal ri gt _ bonat X A i Patients Visits Cashier Doctor Lab Requests Lab Results Pharmacy Procedures Appointments Hospitalizations Deaths Allergies z 5 en ART Stopped Inventor Search Appointments Slr 2p Search Engine Look In i LOJ Search Calculation None il le int 6B Export To Row 1 of 49 Patient Na Start Date Precision Start Time Duration Min End Date _ Status To Visit Today _ Remaining Days Doctor Description Login ID _ Record Date va Patients Visits Ira 12 02 2009 Exact 03 00PM 45 12 02 2009 Waiting C 125 5 Kizito Followup Kutegz Oct 7 2008 3 To Pay for Items 08 0220568 06 11 2008 Range 06 11 2008 Waiting oO 27 Ahimbi Drug Refill Kutegz Oct 7 2008 Aa an Tana 08 022058 0311 2008 Range 03 11 2008 Waiting EJ 24 Ahimbi Drug Refill Kutegz Oct 4 2008 08 029P F POT ul 5 xX aiting F 15 Ahimbi Followup Kutegz Oct 7 2008 a Doctor Laboratory PaRetz Number aiting g 10 Locum Routine checkup Kutegz Oct 7 2008 Doctor Prescription aiting 0 w TA M
23. net cMaster Software OD eset innovative Soltions From innovate People Professional 16 0 Audit Trail The system keeps a comprehensive Audit Trail that monitors updates deletions active users with their activity status etc In case of accidental deletions or updates by users who have those rights the deleted or updated entries can be restored You can only equate the Audit Trail to a recycle bin or Trash but then the recycle bin doesn t yet care about updates Data that the Audit Trail logs include e Audit Action Delete or Update e Item such as Patients or Visits e Login ID e Client Machine e User ID server user e Action Date e Action Time e Column Name e Original Value e New Value Update only 21 www clinicmaster net Microsoft WE Most Valuable Professional ClinicMaster is highly customizable can be used on a standalone computer or on a network serving multiple reguests by any healthcare provider Diagram showing networked operational environment for user departments 22 www Clinicmaster net Microsoft Most Valuable Professional For additional Information Contact Wilson Kutegeka Microsoft MVP Visual Basic C Developer Promoter ClinicMaster Software cel 256 772 609113 email info clinicmaster net web Wwww clinicmaster net blog www bloggingabout net blogs wilson 23 www clinicmaster net
24. ointments Up to 1000 by default e Allergies User Name Wilson Kutegeka Level 1 Server DEVELOPER Connection Mode Windows Authentication Login Name JCRCO Kutegz Appointments Screen showing appointment scheduling form 15 www clinicmaster net Microsoft Most Valuable Professional 6 0Inventory This module manages the flow of drugs Generally as drugs are issued stock is reduced and as drugs are received stock is increased Clinic Master Search Inventory 2p Search Engine Patients Transaction ID Drug No _ Drug Name Transaction Date Stock Type Quantity _ Balance _ Details Login ID Record Date _ Record Tin gt Visits M0060 ABACAVIR ZIAGEN SYR Oct 21 2006 Received 9000 9000 Stock received Admin Aull 3 To Pay for Items 2 M 0060 ABACAVIR IAGEN SYR Oct 21 2006 Issued 78 8922 Drugls Issued to Visit No 06059749001 Admin 3 12 M 0060 ABACAVIR IAGEN SYR Oct 25 2006 Issued 20 8902 Drugis Issued to Visit No 052565NA0 Admin a Accessed Services J 4 30 M 0060 ABACAVIR IAGEN SYR isit No 010609NA0 Admin Doctor Laboratory Inventory a A i 64 MO060 ABACAVIR ZIAGEN SYR ai sit No 07022064001 Admin 74 MO060 ABACAVIR ZIAGEN SYR Drug Number sit No 07022062003 Admin 94 M0060 ABACAVIR ZIAGEN SYR PARACETAMOL TAB 500MG ed Admin 35 MO06D ABACAVIR RIAGEN Sya
25. onitoring Kutegz Oct 7 2008 Patient s Name sp 5 A DOGtGCEPOGEJORE ee aiting a A Muh Drug Refill Kutegz Oct 7 2008 TN Missed O BUKU Drug Refill Kutegz Jul31 2008 Cash Payments Appointment Precision Missed O BUKU Kutegz Cash Pay Details Range Missed oO KOBU RETE Exact Start Time 03 00 PM amp Missed NN Mukos Routine checkup Admin Duration Min 45 Missed F BUKU gt Bulk Pay Details End Date 214 February 2008 Missed O KOBU 8 Lab Requests sma Missed EJ Kaban General routine octor to See Stal i 3 Lab Request Details pon a Doctor gt LDR Missed EJ Doctor Routine Checkup Kutegz Mar 28 2008 A RE Routine Checkup Missed Fi Doctor Routine Checkup 3 Lab Results Appointment Description Missed Cc BUKU Routine checkup 2 Lab Results EXTRA SPORE R ES z Missed EJ Musiim gt Clinical Findings 3 Missed E Mukos Routine checkup Will Missed Ll Doctor General checkup 2 Ext Lab Results ss isited Fl Doctor General checkup Illnesses Missed E Doctor Routine checkup Missed a Doctor General checkup E 07 022065 20 08 2007 Range 27 08 2007 Missed F Aruo V General Checkup Hospitalizations O7 022066 09 04 2007 Range 03 04 2007 Missed F KYOKI For follow up por Deaths 07 022067 08 06 2007 Range 08 08 2007 Missed E Doctor For follow up pur 3 a I gt Select Top 100 Percent m Sort Not Sorted gt By 49 Records returned for App
26. rgies ART Regimen ART Stopped Inventor P Patients me isits Ca ier Doctor Lab Reguests Lab Results a Pharn acy Procedures App ma Sek Sele G Doctor Visit No 08 022077 012 Patient s No Age Primary Dr Staff D ToBill Account No fu Status Visit Date EVEN pAn TEA TER aa 4 5 BE Patient s Name lab Requests Io X 3 01 Bil for Laboratory Visit No 08 022077 012 Vist Date Age ad 24 61 Specimen No 08 022077 14 Patient s Name Status 3 4t Clinical Findings Laboratory Prescription Datinuta hlo Co T at m Specimen Description fx Test tad Drawn By Staff COMPLETE HAEMAGRAM CBC ee r Specimen No 08 02207714 Test Date and Time Mio Oct 2008 10 45 AM EJ MALARIA SMEAR gt MALARIA SAW REALU HIV RAPID TEST gt HIVRAPID Bill for Laboratory Unit of Msasure gt URINE CHEMISTRY URNCHEM Drawn Date and Time Report Lab Test COMPLETE HAEMAGRAM gt Normal Range Include TestCode _ Test Name HIVRAPID HIV RAPID TES MW MALARIA MALARIA SMEAR w URNCHEM URINE CHEMIS Lab Technologist Staff Lab Technologist gt LAB Lab Results EXTRA Sub Test Name Normal Range Result Unit Measure Report HET 3452 42 Percentage HGB 1218 13 GRMS dl PERCENTAGE LYMPHS 20 45 25 Percentage MCY 82 37 30 fl PERCENTAGE MONOS 4 1 6 Percentage PLT 150 550
27. such a prestigious award from Microsoft www clinicmaster net Microsoft Most Valuable Professional Visits i ruc Basic diagrammatic representation of key clinical processes www Clinicmaster net Microsoft i MVP Most Valuable Professional Summary of core modules in ClinicMaster e Patients management including Allergies and Deaths e Appointments Scheduling e Visits e Clinical Findings including Illnesses e Laboratory e Pharmacy amp Drug Inventory e Procedures e ART ARV s Management e Cash Payments amp Accounts Billing e Services Consultation amp Hospitalization e Search Engine Reports amp Business Intelligence e Security Management e Other Income amp Expenses tracking e User Options e Online Help System e Audit Trail www clinicmaster net Microsoft Most Valuable Professional What s in ClinicMaster Modules 1 0Patients Management Every new patient that visits the clinic will be registered and given a patient number that is automatically generated by the system he patient number can be customized to fit the clinic s patient number format and if this number already exists say from manual files the system will accept to replace the automatically generated one Clinic Master tl Je o Cashier Doctor Lab Requests Lab Results Pharmac W Procedures Appointments Hospitalizations Deaths Allergies ART Regimen A
28. thsd mm3 RBC 4 2 6 1 millfrarn3 WBC 3 5 11 thsd mm3 J U22UE U U22UE5 UUT U UZ2Ub5 D 07 022065 07 022065 001 07 022065 01 PERCENTA O00013LF 000013LF210 000013LF210 ABO BLOO 000013LF 000013LF210 O00013LF210 ALBUMIN lt y Select Top 100 Percent m Sort Not Sorted gt By 103 Records returned for Lab Results Up to 1000 by default Appointments ALRALIN gt Hospitalizations 2 Deaths Allergies eee Kutegeka Level 1 Server DEVELOPER Connection Mode Windows Authentication Login Name JCRCO Kutegz Lab Results Screen showing the laboratory requests automatically generated specimen number to be confirmed by the Lab Technologist and lab results entry forms www clinicmaster net Microsoft Most Valuable Professional 2 3 Pharmacy Once a doctor prescribes medication will automatically show in the pharmacy for dispensing However if the visit s bill mode is cash the patient will need to pay first before picking medication from pharmacy When pharmacy dispenses two things happen A bill is sent to the to Bill account if visits bill mode is account and internally the drug inventory will be reduced by the guantities of the drugs issued sz 3 z unre A ja PENETAPAN a a amp lt a lt a 3 i Patients visits ier Doctor Lab Requests Lab Results ai AM Procedures Appointments Hospitalizations Deaths All
29. tient in the system 9 0 Other Income This is one of the extras modules in the system its purpose is to track other income such as donations etc that may be received 10 0 Expenses This is also another extra in the system which tracks expenses 17 www clinicmaster net Microsoft Professional 4 MVP Most Valuable Other Salient Features Include 11 0 Security Management Security in the system is managed by means of registering users who in turn are given roles that control access rights to the system in terms of write read update and delete The system has a couple of in built roles such as Administrator Cashier Doctor Security Guest Setup and Transactional However a user with create role right can create other custom roles If a logged on user has no required access right on a given item it will be disabled Clinic Master file Edt View Setup Reports Tools Window Help EJ E pL Doctor LI qu Search Users Ep Search Engine z Set Filter Look In Login ID Name Level Status System Administrator 1 Active Mi Users E Logins Roles Active Users Role Name Administrator Login ID utegz Description First Name Assign Rights Last Name Kutegeka Login Password Object Write Read Update Delete Accessed Services i rd M xI x x x Accounts x x Allergies x TI Appointments ART Regimen ART Reg Detas a ART Stopped Change Password
30. ts EXTRA Clinical Findings Ext Lab Results Illnesses 98 MOO17 ABACAVIR TAB 300MG May 15 2007 Issued Expired Drugs Admin 2 Appointments 30 M0017 ABACAVIR TAB 300MG Apr 14 2007 Issued 60 3360 Drugis Issued to Visit No 07000001004 Admin gt Hospitalizations 103 M 0017 ABACAVIR TAB 300MG Dec 28 2007 Issued 12 3048 Drugfs Issued to Visit No 07022062003 Kutegz 153 M0017 ABACAVIR TAB 300MG Jun 26 2008 Issued 30 3018 Drugis Issued to Visit No 07022066004 Admin Jun 262008 16 35 00 a Deaths 163 M0017 ABACAVIR TAB 300MG Jun 26 2008 Issued 30 8988 Drugis Issued to Visit No 07022066003 Admin Jun 262008 16 42 00 3 Allergies 100 Percent i Sort Ascending m By Drug Name Poz Name Wilson Kutegeka Level 1 Server DEVELOPER Connection Mode Windows Authentication Login Name ICRCO Kutegz Inventory Screen showing drugs stock registration form 16 www Clinicmaster net Microsoft MVP Most Valuable Professional 7 0 Deaths lf there are any deaths they ll be managed by this module If a death is registered the system will internally change the patients status to deceased a visit can not be registered for a patient whose status is deceased 8 0 Allergies Those patients who are allergic to certain drugs will be managed by this module A prescription of a drug where the patient is registered to be allergic to it will not be prescribed to that pa
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