Home

Attachment D – Forgot your SAGE Password

1. 56 of 1000 Characters Save Selections Components Service Areds TdAditivits Drawdown Schedule Loan Info General Info Work Blan N Budget Contract Info F Grant Information Grant Title for the Bayonne YMCA Residency project a 109 Grant Description for the Bayonne YMCA Residency project a 109 unit single room occupancy rental facility Provide funds to Term Begin Date 5 1 2004 Term End Date 4 30 2007 Grant Amendment Page 51 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Click on the Program Component This will bring you to the Budget Detail Drawdown Schedule Components Service Areas Conditions General Info Budget Contract Info gt Grant Budget Budget Overview Budget Overview Balanced Housing Total F Previous Budget Overview Balanced Housing Imported GRITS Component Budget Category Balanced Housing Click the Progam Ee Component Budget Detail In Budget Detail click the M selection box for an item you want to change and click Edit to activate the fields 2005 NJ Department of Community Affairs All rights reserved Click to sdect Components Service Areas General Info Work Plan EIEII Grant Budget Budget Overview Balanced Housing Description OTHER COSTS PROFESSIONAL FEES WORKING CAPITAL RESERVE DEVELOPER FEE
2. Grant Amendment 2005 NJ Department of Community Affairs All rights reserved Page 42 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants In this screen depending upon which checkboxes you selected ae a eee you may change the Grant Title Grant Description Term Genaral tafe D Begin Date and or Term End Date Conditions Drawdown Schedule Loan Info Budget Contract Info Grant Title Grant Description for the E 4 Residency Provide funds to project a 109 unit single room occupancy rental facility When you have completed your changes click Save 89 of 250 Characters Term Begin Date 5 1 2004 pk O Enter information in the fields Term End Date 6 30 2007 ae Previous grant information Grant Title Grant Description fo Provide funds to Term Begin Date 5 1 2004 Term End Date 4 30 2007 109 unit single room occupancy rental facility Your new Grant Information is displayed in the top box and P A Service onditi down Schedule f your Previous Grant Information is displayed in the bottom Cohen NELE ee mran ee box F Grant Information Grant Title I 3 If you don t need to amend any other areas of your grant Grant Description for the residency project a 109 unit single room occupancy rental facility Provide funds to pr
3. Balapced Housing Im This will bring you to a screen where you can select Budget Detail gaet Category E n alance ousing items to revise Total N Previous Budget Overview Balanced Housing Imported GRITS Component Budget Category 2 Click the Pre ject Balanced Housing Total Conponert Click on the Name of a budget item you want to revise Budget Grant Budget Approvals Budget Overview Budget Summary Budget Detail F Balanced Housing Imported GRITS Component Balanced Housing Description OTHER COSTS F REPLACEMENT RESERVE F WORKING CAPITAL L S Click the Item Nane MARKETING EXPENSES PROFESSIONAL FEES CONTINGENCY DEVELOPER FEE FINANCE ETC ACQUISITION OOoOoodoo0 oF CONSTRUCTION Minor Category Sub Total Approved Expenses Major Category Sub Total Grand Total Required Field Grant Revision 2005 NJ Department of Community Affairs All rights reserved Page 71 of 103 State Federal 4 000 000 00 Other 10 086 767 00 4 000 000 00 10 086 767 00 State Federal 4 000 000 00 4 000 000 00 State Federal 65 000 00 310 710 00 3 624 290 00 4 000 000 00 65 000 00 4 000 000 00 4 000 000 00 Other 10 086 767 00 10 086 767 00 Add Budget Item 50 250 00 329 879 00 724 000 00 693 167 00 600 000 00 7 689 471 00 10 086 767 00 10 086 767 00 10 086 767 00 Version 1 1 11 18 2005 New Jersery Depa
4. New Jersey Department of Community Affairs SAGE Manual for Applicants and Grantees 2005 NJ Department of Community Affairs All rights reserved Version 1 1 11 10 05 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Grant Awarded If the Department of Community Affairs approves your Grant Application your Agency will receive an award letter from the Commissioner of DCA This will be followed by a contract which your agency will be required to sign and return to DCA The contract will specify the amount of the grant loan your agency has been awarded the term of the contract and additional Grant conditions Additionally the contract will specify when you must submit Progress reports and Financial reports The SAGE system gives you the ability to submit these reports electronically and will prompt you when reports are due In addition if you need to change the conditions of your Grant contract SAGE provides online capabilities to apply for A revision and or An amendment Once you have met your contractual obligations you will be able to use the SAGE system to close out your grant Grant Awarded 2005 NJ Department of Community Affairs All rights reserved Page 2 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Submitting a Progress Report The grant lo
5. View Revisions Grant Related Items 4 Collapse Entire Tree A Budget Overview E Draws E Approved Payment Required Draw 1 Initiated Draw 2 Financial Status Reports Expenses Recorded FSR 1 Rental PHH APT Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Your Grant Manager s comments about your Grant Revision will be displayed at the bottom of the Purpose of Revision box Click the appropriate page tab in the illustration it would be the General Info tab Make the required changes and click Save To make modifications to General Information see General Information To make modifications to the Budget see Budget Click Check for Errors If SAGE finds errors make the necessary corrections and click Save When you have finished click Submit Revisions Once you have submitted your Revision you cannot make any additional changes If you notice an error or you need to change something in your Revision Request contact your DCA Grant Manager and ask him or her to return your Revision Request with Modifications Required Go to Grant Menu IEW EDIT GRANT INFORMATION Instructions Please complete the information below For further instructip upper right hand corner of the page ase click the Help icon in the VA Submit Revisions Chegk for Errors Please indicate what is being modified and cl
6. You will be prompted to enter your SAGE password to confirm your submission F Enter Your Password Microsoft Internet Expl Type in your SAGE password and click OK SUBMIT THIS REPORT To print a Voucher refer to Generating and Printing a Voucher Password eae a aise ue Me Enter your Pasay a Submitting a Financial Status Report 2005 NJ Department of Community Affairs All rights reserved Page 16 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Start Menu RFP Menu Grant Menu User Michael Cannon i 2 Help Draw Status The Draw Request now has the status of Balanced Housing NPP 2005 Grant Submitted Review Required Grant 2005 02352 2525 00 Grant Related Items A Collapse Entire Tree a amp General Information Term 9 1 2004 8 31 2006 Amount 485 664 00 Available Balance 485 664 00 Cash On Hand 0 00 Status Grant Executed PO ek tdi eee eee H Draws Submitted Review Required Draw 1 rons DEAAPES S REGGRET TTT eeeeeeeeeses Progress Report 4pproval Required Objectives Monitoring Report 08 15 2005 09 15 2005 Agency Information View Grantee Information Grant Information e General Information e Grant Objectives if J T i N a Submitting a Financial Status Report 2005 NJ Department of Community Affairs All rights reserved Page 17 of 103 Version 1 1 11 18 2005 New Jersery Dep
7. 8 2004 to 4 8 2006 Comments to the Review Team from the Grantee Comments here 13 of 500 Characters Award Remaining 26 250 00 Cash on Hand 26 250 00 Submitting a Financial Status Report 2005 NJ Department of Community Affairs All rights reserved Page 20 of 103 FINANCIAL STATUS REPORT PAYMENT REQUEST AvailableAdvance 26 250 00 AvailableAdvance Q Check for Errors Advance 2 v A Report Information Main Contact Request 2 Status Initiated Payee Reference Requested Advance 0 00 Report Information Main Contact 2 Request 2 Initiated Payee Reference 554321 Requested Advance 10 000 00 26 250 00 Required Field Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants As soon as you click in the Payee Reference field O a box appears explaining that the data you enter in this field will be included on the check from DCA to your agency enabling you to apply the funds appropriately Click OK Enter a Payee Reference O Type your comments if any in the field labeled Comments to the Review Team from the Grantee Enter the dollar amount you are requesting in the Requested Advance field The Requested Advance must not exceed the Available Advance amount Click Save O Microsoft Internet Explorer A Payee must show his own invoice billing n
8. Approved Payment Required Draw 1 Initiated Draw 2 Financial Status Reports Expenses Recorded FSR 1 Rental PHH APT Progress Reports Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants At the View Edit Grant Information page click Cancel ee a Oe Revisions Grantee 1 Great Town Status Grant Revision Modifications Required Access Level Grant 4dministrata Start Menu Agency Info User Vicky Mayor Help Go to Grant Menu YIEWZEDIT GRANT INFORMATION Instructions Please complete the information below For further instructions please click the Help icon in the upper right hand corner of the page Purpose of Revision Submit Revisioms Check for Errors Please indicate what is being modified and click the Save Selections buttonsdirectly undecnaath the checkboxes Specific fields on all of the tabbed pages will be opened for editing depending on what you have checked in this box Change General Info Term F Change Budget A confirmation box will ask if you are sure Click OK Microsoft Internet Explorer P re vou sure you want to cancel the grant revision You will not be able to undo this action i cancel You will be returned to the Grant Menu which will NJDCA l Grant 2005 02352 04022 02 display the statement You have cancelled the grant S AGE Grantee 1 Great Town revision 3 Status Grant Rev
9. Browse 9 Describe any pending and or future charges or assessments 00 of 1000 Characters 10 Soil Conditions for new construction the suitability of soil conditions and soil bearing I will have mailed this attachment I will have uploaded this attachment O N A 11 Environmental Review Attach a narrative identifying any known environmental conditions on the site Should you receive federal funds to complete this project you will be required to complete the environmental review process for receipt of federal funds i e completing only a Level 1 and or Level 2 is not sufficient This generally requires either determining your project to be Categorically Excluded or completing an Environmental Assessment and the appropriate process including publication I will have mailed this attachment I will have uploaded this attachment Indicate the environmental review procedures you will be following and include a copy of documents reviews you have completed C Categorically excluded and publishing an NOI RROF federal funds only C Environmental Assessment and publishing a FONSI federal funds only Attachment B Balanced Housing Only 2005 NJ Department of Community Affairs All rights reserved Page 89 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Attachment C
10. Grant Conditions e Grant Report Periods e Grant Contract Information Contacts e Grantee Contact Information DCA SAGE Contact Information e Email Grant Contacts Components uS e Program Components e Optional Components e Service Areas Financial Information e Current Budget Overview Progress Reports ME e There are no reports available PPP m a Financial Status Reports i 1 Click Request E x e Expense Report x an Adivance J erat e Request an Advance z e FSR History 2 History e Grant Amendments Revisions Submitting a Financial Status Report 2005 NJ Department of Community Affairs All rights reserved Page 19 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants At the Financial Status Report Payment Request Advance Request page click the Edit O button to activate the fields Select the name of your agency s Main Contact from the pull down list Back to Grant Menu Advance Request Grant Information Grantee Grant Award Amount Term 2005 99900 0041 00 52 500 00 10 8 2004 to 4 8 2006 Comments to the Review Team from the Grantee No comments have been made Award Remaining 26 250 00 Cash on Hand 26 250 00 Advance Request Grant Information Grantee Grant Award Amount Term 2005 99900 0041 00 52 500 00 Status 10
11. NT Sar amp Approved Payment Required Draw 1 Cash On Hand 400 000 00 i Draw 2 arene Grant Amendment Review 4 Rejected Required Draw 3 Agency Information Financial Status Reports View Grantee Information Expenses Recorded FSR 1 Rental RP Fairview Village II Rejected ics FSR 2 Rental RP Fairview Village II E E p General Information Modifications Required Grant Objectives z FSR 3 Rental RP Fairview Village IIa iew Satisfy Grant Conditions n Grant Report Periods R O Sse fl Oii Sa Grant Contract Information Progress Report pproved A Grant Information An Advance request may also be used to refund unspent monies to DCA Submitting a Financial Status Report 2005 NJ Department of Community Affairs All rights reserved Page 18 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants If you have no other Financial Status Reports pending at Amount 52 500 00 Se rece ae e Available Balance 26 250 00 CA EEE the Grant Menu scroll down to the Financial Status ER Vie ER Advance 1 Reports section and click Request an Advance O Status Grant Executed Agency Information This will take you to the Financial Status Report Payment Request page view Grantee Information Grant Information e General Information e Grant Objectives e Yiew Satisfy
12. NTER THE PERCENT COMPLETE AND TYPE IN ANY OBJECTI E OBIECTI E SPECIFIED AT THE TOP OF THE PAGE Shay Comment View POF Percent Complete Objective Notes Type Ina detailed description O Save Pave clear show comments View PDF Submitting a Progress Report 2005 NJ Department of Community Affairs All rights reserved Page 4 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants After saving you will receive a message across the top Sarn ano eonmen LUM ee Orem toot of the screen that reads Your Information has been saved If you make additional changes to this page please remember to click Save Your information has been saved iditional changes to this page please remember to click Save MONITORING REPORT Gheck for Errors 6 Windows If you defined more than one objective go on to the next objective goal form by clicking Next LEASE ENTER THE PERCENT COMPLETE AND TYPE IN ANY OBIE OBIJECTI E SPECIFIED AT THE TOP OF THE PAGE Gee oe 8 Check for Errors Last modified by Mitza Mayor on 6 26 2005 10 46 05 AM Percent Complete 75 Hoy Check for Errors O correct any errors or omissions i ig iat Most of the windows have been installed if necessary and click Save Repeat this procedure until you have reported the status of all your objectives The Progress Report is read
13. Type Competitive Application Manager Richard Montemore 6 29 SECTION II PROJECT IDENTIFICATION Status Application In Process vee 2 DAAT B Pront Location n l Due Date 12 31 2005 Sat 2 PART C Project Description PART D Type of Construction PART E Type of Development PART F Type of Units PART G Development Amenities PART H Target Population PART I Market amp Community Support PART J Special Needs Services Be CTION III SITE INFORMATION sf Contacts __ H PART A Site s Description PART B Sitefs Control Agency Information yp View Applicant Information E u Application Information e Application Program Description e Project Objectives DE PPKI PART C Site Conditions PART D Zoning amp Planning PART E Plans amp Specifications CTION IV DEVELOPMENT INFORMATION S PART Sponsor Information PART B Owner Information Borrower Entity 4 Components Bo De nh e Program Components d tl Attachment B Balanced Housing Only 2005 NJ Department of Community Affairs All rights reserved Page 88 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Number 7 and number 10 apply to new construction only well O Yes No Septic Yes No If your project is not new construction select N A 7 For New Construction provi
14. View Edit Grant Information page 2005 NJ Department of Community Affairs All rights reserved Soe Agency Info Welcome to the Department of Community Affairs System for Administering Grants Electronically You do not have any system messages Task List Actions Required Collapse Entire Tree h Be agency Profile Submission Required wuClick here to create a new profile ee ane Grant Revision Modifications Required 2004 02352 1963 00 SAGE Start Menu Agency Info Mieenageam Balanced Housing NPP 2005 Grant Grant 2005 02352 04022 02 General Information Term 1 1 2005 12 31 2005 Amount 1 000 000 00 Available Balance 0 00 Cash On Hand 500 000 00 Grant Revision Modifications Required Status Agency Information View Grantee Information Grant Revision Page 80 of 103 User Agency 4 Access Level Agency Authorized Official User Frank Filipek Help F Initiate an Application There are no RFPs currently available to you at this time Quick Links Search for Agency Information View All Agency Applications View All Agency Grants View All Agency FSRs View All Agency Profiles View Old System Messages Maintain Your Account Grant 2005 02352 04022 02 Grantee 1 Great Town Status Grant Revision Modifications Required User Vicky Mayor 2 Help View Revisions Grant Related Items A Collapse Entire Tree a amp Budget Overview Draws
15. a grant with a defined drawdown schedule you abhi will use Draw Requests to collect the appropriate drawdown amounts F Balanced Housing NPP 2005 Grant To create a Draw Request at the SAGE Grant Menu scroll down to e eae acer Grant Related items j 1 General Information Collapse Entire Tree M Financial Status Reports and click Request a Draw O Term 1 1 2005 3 31 2006 _ Braer ast a This will take you to the Financial Status Report Payment Request Draw Request screen Amount 3 262 300 00 Available Balance 2 662 300 00 Cash On Hand 400 000 00 Status Grant Amendment Review Required Agency Information View Grantee Information gt Grant Information General Information Grant Objectives iew Satisfy Grant Conditions Grant Report Periods Grant Contract Information 4pproved Payment Required Draw 1 Draw 2 Rejected Draw 3 Financial Status Reports Expenses Recorded FSR 1 Rental RP Fairview Village II Rejected FSR 2 Rental RP Fairview Village II Modifications Required FSR 3 Rental RP Fairview Village II Progress Reports Progress Report Approved E Green Homes Contacts 01 15 2005 02 14 2005 02 15 2005 03 14 2005 03 15 2005 04 14 2005 04 15 2005 05 14 2005 05 15 2005 06 14 2005 4 Components 06 15 2005 07 14 2005 Objectives Monitoring Report e Program Components 01 01 2005 03 31 2005 e Optional Components e Service
16. amount from your budget expenses will be oo of 500 Characters remaining CURRENT FPEYUS BUDGET REMAINING PERIOD EXPENSES Award Other Award Other Award Other Award Other BUDGET TOTAL BUDGET ITEMS EXPENSES Construction On Site 1 000 000 00 500 000 00 0 00 0 00 1 000 000 00 500 000 00 0 00 0 00 Improvements TOTALS 1 000 000 00 500 000 00 0 00 0 00 1 000 000 00 500 000 00 0 00 0 00 Minus Cash on Cash on Hand Remaining to Spend Down 1 000 000 00 Hand to Spend 0 00 Down AMOUNT TO AWARD REMAINING 0 00 BE PAID 0 00 Required Field Submitting a Financial Status Report 2005 NJ Department of Community Affairs All rights reserved Page 27 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Click the Expense Detail tab to enter your expenditures for each budget item and also to record match leverage funds that you have expended Select from the pull down lists for Budget Category Item and Budget Column The total requested amount for a specific budget category column combination cannot be more than the amount remaining for that budget category column combination Enter the Date Each expense item s date must fall between the report period s begin and end dates Enter the Description Add the amount for this detail item in the Amount Requested field When you have finis
17. amp OVERHEAD FINANCING amp RELATED CHARGES HSG 4AFFORDABILID CONSTRUCT OA OjO O 0 0 CONSTRUCTIOR Required Field Grant Amendment Page 52 of 103 Conditions Budget Detail Minor Category St Approved Expenses Major Category Sub Total Grand Total State Federal 2 998 180 00 2 998 180 00 State Federal 2 998 180 00 2 998 180 00 Drawdown Schedule Contract Info Budget Summary Balanced Housing Imported GRITS Component Add Budget Item State Federal Other 27 250 00 2 671 112 00 2 785 318 00 299 818 00 36 932 00 2 998 180 00 4 123 000 00 2 698 362 00 2 998 180 00 Loan Info Other 4 123 000 00 4 123 000 00 Other 4 123 000 00 4 123 000 00 Loan Info 258 000 00 23 250 00 712 000 00 307 500 00 4 123 000 00 4 123 000 00 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Enter your proposed dollar amount in the State Federal field Components Service Areas Conditions Drawdown Schedule Loan Info Budget If applicable change the dollar amount in the Other field aedini When you have made your changes click Save genet ENCES eana oen AERE oeann Balanced Housing Description State Federal OTHER COSTS PROFESSIONAL FEES 258 000 00 WORKING CAPITAL RESERVE 23 250 00 DEVELOPER FEE amp OVE
18. any system messages v Apply for a New Grant View available RFPs A Task List is formatted in a hierarchical pattern Main topics ee Task List Actions Required Quick Links Sub topics Search for Agency Information View All Agency Applications View All Agency Grants View All Agency FSRs View All Agency Profiles Applications Links to Applications and or Grant Programs Er Application In Proce 2006 02352 0025 Your Task List is customized to your unique role in the Project Management Task List Quick Links Application and or Grant process If a topic is on your Task List it requires your attention To start or continue working on an application or grant click the underlined link for the Application or Grant Program Number or Name 2005 NJ Department of Community Affairs All rights reserved Collapse Entire Tree RFPs E Application Status Management Balanced Housing NPP 2005 Balanced Housing NPP 2006 Applications Application In Process 2005 02352 0005 2006 15234 0057 Application In Staff Review 2005 02352 0009 2005 02352 0033 Grants Grant Funding Required rant Funds Encumbered 2003 02352 1044 00 2004 02352 1973 00 2005 02352 2520 00 2005 02352 2523 00 2005 02352 2524 00 2005 02352 2526 00 2005 02352 2527 00 2005 02352 2526 00 2005 02352 2529 00 Grant Contract Requires Printing SAGE Start Menu Page 102 of 103 Maintain Your Account Edit Yo
19. believe you have reason to amend your Contract Information contact your Grant Manager and discuss the changes with him or her before submitting this type of amendment request If you selected the M Change Contract Information checkbox in the Purpose of Amendment section click the Contract Info tab This will bring you to the Grant Contract Information screen At the Grant Contract Information screen click Edit to activate the fields Drawdown Schedule s 5 fhunding Accounts Approvals Work Plan Budget Contract Info Gomponents Service Areas gt Grant Information Conditions General Info Grant Title test Grant Description Idkjgldkjg Provide funds to Term Begin Date 1 1 2005 Term End Date 12 31 2006 Transfer Ownership of Grant _ Applicant 52nd Grantee 52nd Previous grant information Grant Title test Grant Description Idkjaldkig Provide funds to Term Begin Date 1 1 2005 Term End Date 12 31 2006 Transfer Ownership of Grant _ Applicant pai Grantee Conditions Drawdown Schedule Funding Accounts Approvals General Info Work Plan Budget Contract Info Components Service Areag SOT TTT gt Grant Contract Information Maximum Advance Percentage 20 00 Draw Schedule Required Grant Type Grant Fidelity Bonding Required ee E 0 00 No Insurance s Required F7 e check one or more General Liability C auto Liability C Worker s Compensation CI No Other Additional
20. click Check for Errors after completing each section you are amending or you may complete and save all your work and then click Check for Errors If the system identifies errors correct them and resave When you are finished entering changes and correcting errors click Submit Amended Grant A confirmation box will ask if you are sure Click OK HOCeSS Levels HOmMInIStr ato ran Start Menu Agency Info User Vicky Mayor Help Go to Grant Menu VIEW EDIT GRANT INFORMATION Instructions Please complete the information below For further instructions please click the Help icon in the Upper right hand corner of the page Purpose of Amendment CAGE Sarton Romne Grane i Oty toe Go to Grant Menu VIEW SEDIT GRANT INFOR Instructions Please complete the information below For furthey ctions please click the Help icon in the upper right hand corner of the page Gp Purpose of Amendment Submit AmendedGrant Cancel Grant Amendment Check for Errors Please Indicate what is being modified and click the Save Selections button directly underneath the checkboxes Specific fields on all of the tabbed pages will be opened for editing depending on what you have checked in this box O Change General Info Term P Change General Info Grant Titler Description O Change Work Plan Objectives P Change Work Plan Scope of Services Change Budget d Change Component Service 4reas Microsoft Internet Explorer Z re You sure
21. of median income Term Begin Date 9 1 2004 Term End Date 8 31 2006 Transfer Ownership of Grant _ Applicant Grantee Elizabeth City the construction of a new three story buildin General Info Budget Approvals F Grant Information Grant Title the construction of a new three story buildin Grant Description the construction of a new three story building containing 12 one bedroom rental Provide funds to units affordable to families earning 40 of median income Term Begin Date 9 1 2004 Term End Date 10 31 2006 Transfer Ownership of Grant _ Applicant Grantee Elizabeth City New information Previous grant information Grant Title Grant Description the construction of a new three story building containing 12 one bedroom rental Provide funds to units affordable to families earning 40 of median income Term Begin Date 9 1 2004 Term End Date 6 31 2006 Transfer Ownership of Grant _ Applicant Grantee Elizabeth City the construction of a new three story buildin Previous infornration Grant Revision 2005 NJ Department of Community Affairs All rights reserved Page 70 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Budget If you selected the Change Budget checkbox click the Budget O Sanet tab F Grant Budget Budget Overview Click on the Project Component link gt Budget Overview
22. on the left side of the screen Click on Grant Amendments Revisions O coments e There are no reports available This will take you to the Grant History page g Financial Status Reports e Expense Report JETS Request a Draw e Grant Draw Schedule e FSR History ER Application Menu History e Grant Amendments RevisiO0ns 7 1 1 1 1 Back to Grant M At the Grant History page click on the magnifying glass in front ae anoniem e Instructions This page lists all of the different versions of the grant with the current version highlighted in yellow The last 6 8 indi hat has b dified b he diff i fth If Id lik i inf i of the rejected Grant Amendment yg poe ea oe ace Cac at AA ef lee re Grant History The reason s it was rejected will be listed under Modification Comments Sue E Grant 1 000 000 00 O El oO E O ersion Status Award Budget Grant Work Grant Components Draw Loan Contract Grant Objectives Amount Term Plan Conditions Service Schedule Info Info Description Executed Grant 1 000 000 00 M a ie Ol Amended Grant 1 000 000 00 M oO Pe E Amendment Rejected a eae el E E E E O E m E Grant 1 000 000 00 O mendment Rejected Grant Amendment 2005 NJ Department of Community Affairs All rights reserved Page 65 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Grant Revision You may
23. the New System Messages Reminders page Task List Actions Required Quick Links ai Collapse Entire Tree ah f Search for Agency Information Applications Eat a ce View All Agency Applications At the New System Messages Reminders page you can read PE E PE E E E the message s and either Save or Delete Instructions To mark a reminder as complete check the box next to the reminder and click the Save button To delete the reminder check the box next to the reminder and click the Delete button To view reminders that have been saved click here System Messages Brand New Day Inc Fj The agency profile has been approved Grantee Profile Submitted 10 13 2005 4 44 13 PM Please send the attachments for your grantee profile to Office of Fiscal Services Records 1 2 of 2 SAGE Start Menu 2005 NJ Department of Community Affairs All rights reserved Page 100 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Section 3 Initiate an Application The Initiate an Application box allows an agency to Check current applicable DCA Grant Programs Select a Grant Program RFP Apply for the selected Grant Program When an agency clicks Apply for a New Grant SAGE will assign a grant number and their application process will begin If no grant programs are currently available for the agency the Init
24. the link next to the field When you get to the FFIEC website click on Census Report System Project Name Street Address Municipality You can type in directions to the project site in Seung the text field at the bottom of the page Click Save State when you have completed the form Zip Code Flease read the infornetion on the Smart Growth Locator contained on the helo page of this sereen Is project located in Smart Growth Locator a Smart Growth Area Census Tract Caen be found at webb tec gov GeocodingiMapoing Spsten 2 Legislative District Congressional District HK PLEASE GI E DIRECTIONS TO THE PROJECT SITE USE PREFERENCES OF TRA EL ALONG MAJOR THOROUGHFARES TO MUNICIPALITY AND TO SPECIFIC PROJECT ADDRESS Complete and save each of the application forms and anihia check them for errors oo of 2000 Characters Attachment B Balanced Housing Only 2005 NJ Department of Community Affairs All rights reserved Page 87 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Site Information When you get to Section III Site Information Part C Site 2005 Balanced Housing NPP 2005 Application Conditions Application 2005 02352 0036 Application Forms amp Collapse Entire Tree E 7 SECTION I GENERAL INFORMATION 2 Applicant Information General Information RFP
25. the status of all your objectives Ene ee eee Click to see the detailed the formes and check for 015 of 4000 Characters Last modified by Vicky Mayor on 6 17 2005 2 43 33 PM Hide Comments View POF The progress report is ready for re submission To E re submit the report return to the Report Menu by clicking Report Menu in the task bar e At the Report Menu page click Submit B A rae F Final report C ves No General Information Report Title Objectives Monitoring Report Status Progress Report Initiated Due Date 3 31 2005 Grant Report Forms wi Collapse Entire Trey Submitting a Progress Report 2005 NJ Department of Community Affairs All rights reserved Page 8 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Progress Report Approval After a Progress Report is submitted its status is Progress Report Approval Required and it will not be listed in your Task List To check on the report s status go to the Grant Menu The report s status will be displayed on the right side of the screen After the Progress Report has been approved the new status of your report Progress Report Approved will appear on your Grant Menu This is the last step in the process for this report As additional reports are due return to the Progress Reports section on the left side of the Grant Menu and repeat the pro
26. you are done modifying this grant Once you have submitted your Amendment you cannot make any additional changes If notice an 3 error or you need to change something in your Amendment Request contact your DCA Grant Manager and ask him or her to return your Amendment Request with Modifications Required 2005 NJ Department of Community Affairs All rights reserved Grant Amendment Page 60 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants After submitting your Grant Amendment you will be returned to a the Grant Menu which will display the message You have S AGE Grant 2007 anag Grantee Bayonne City Status Grant Amendment Review Required p 99 Access Level Grant Administrato SUD In Ihe Une 2 ant Smieng me nE Or approval Grant Menu When a grant amendment has been submitted the status of the PE TE oo ee ee eee ee grant changes to Grant Amendment Review Required Balanced Housing NPP 2004 Grant Grant 2004 02352 1979 00 Grant Related Items View Amendment General Information oi ithig tus ics Budget Overview Term 5 1 2004 6 30 2007 Advance Requests Amount 2 998 180 00 Available Balance 299 818 00 Cash On Hand 0 00 Status Grant Amendment Review Expenses Recorded Required Payment Complete Advance 1 Financial Status Reports FSR 1 BH Import
27. 52 04022 00 FSR 2 Progress Reports Progress Report Modifications Required Objectives Monitoring Report 2005 02352 04023 00 01 01 2005 03 Objectives Monitoring Report 2005 02352 04023 00 03 01 2005 06 30 2 Grant Amendment 2005 NJ Department of Community Affairs All rights reserved Page 36 of 103 User Agency 1 Great Town Access Level Agency Authorized Official aeaa Agency Info User Vicky Mayor Help e Initiate an Application Select an RFP Apply for a New Grant View available RFPs Quick Links Search for Agency Information View All Agency Applications O Click View All Agency Granis Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants At the Search Grants page enter your search criteria if any and i rn click Search O 4 S AGE O Click Search sea on The grants that satisfy your search criteria will be listed at the Bn bottom of the page Back to Main Menu SEARCH GRANTS Click the magnifying glass in front of the desired grant This Grant Search will take you to the Grant Menu a eel Application Request for Proposal Status Grant Contract in Process Grant Contract Requires Signatures Grant Contract Recipient Signatures Rec d Grant Executed Award Amount j Term Begin Date Term End Date Selecta grant Search criteria Status IN G
28. 67 00 FINANCE ETC 600 000 00 ACQUISITION SONSTRUCTION S 7 689 471 00 H Casi Cai 10 086 767 00 a r ai 10 086 767 00 Mingr Category Sub Total Major Category Sub Total Grand Total 10 086 767 00 State Federal 65 000 00 310 710 00 3 624 290 00 4 000 000 00 4 000 000 00 _ z B 4 000 000 00 50 250 00 329 879 00 724 000 00 693 167 00 600 000 00 7 689 471 00 10 086 767 00 10 086 767 00 10 086 767 00 KEER AEA Edit Delete z Submit Revisions Check for Errors Please indicate what is being modified and click the Save Selections button directly underneath the checkboxes Specific fields on all of the tabbed pages will be opened for editing depending on what you have checked in this box Change General Info Term Change Budget Revision Purpose of Revision Submitting the Revision When you are finished click Submit Revisions Microsoft Internet Explorer A confirmation box will ask if you are sure Click OK Justification jJ Are you sure you are done modifying this grant a Ca Ji a Grant Revision 2005 NJ Department of Community Affairs All rights reserved Page 75 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants You will be returned to the Grant Menu which will display the message You have submitted th
29. Amendment Detailed Description of 500 Characters Methods of 500 Characters Evaluation of 500 Characters Required Field gt Current Objectives Number Short Description Detailed Description Methods Evaluation a Curbs and Demolish old sidewalks and curbs Demolition to be Sidewalks Install new concrete curbs and performed by NIDOC sidewalks fill areas between sidewalk crew Curbs and and street with topsoil sidewalks installed by contractor Delete Grant Amendment 2005 NJ Department of Community Affairs All rights reserved Page 50 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Budget If you selected the M Change Budget checkbox in the Purpose p Peose of amendment of Amendment section click the Budget tab This will bring you to the Budget Overview 2005 NJ Department of Community Affairs All rights reserved Please indicate what is being modified and click the Save Selections button directly underneath the checkboxes Specific fields on all of the tabbed pages will be opened for editing depending on what you have checked in this box Change General Info Term Change General Info Grant Title Description Change Work Plan Objectives Change Work Plan Scope of Services Change Budget Change Component Service Areas Justification Explanation for each Purpose of Amendment item selected
30. Areas 04 01 2005 06 30 2005 e Grantee Contact Information e DCA SAGE Contact Information e Email Grant Contacts Loan Information e Grant Loan i Financial Information Click here e Current Budget Overview Progress Reports MS E Financial Status Reports There are no availa mponents for an FSR Request a Draw Grant Draw Schedule FSR History Submitting a Financial Status Report 2005 NJ Department of Community Affairs All rights reserved Page 13 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants At the Financial Status Report Payment Request _ Back to Grant Menu FINANCIAL STATUS REPORT PAYMENT REQUEST Check for Errors Draw Request screen click the Edit O button to activate the fields O Click here Draw Request Grant Information Report Information Grantee 1 Great Town Main Contact Vicky Mayor Grant 2005 02352 04022 00 Request 1 Award Amount 1 000 000 00 Status Initiated Term Lf1 2005 to 12 31 2005 Payee Reference Comments to the Review Team from the Grantee No comments have been made Cash on Hand Award Remaining Allowable Draw Draw Request 0 00 1 000 000 00 25 000 00 0 00 Select the name of your agency s Main Contact from the pull down list Back to Grant Menu FINANCIAL STATUS REPORT SPAYMENT REQUEST Check for Errors Draw 1 Draw Request Grant Informa
31. Change Work Plan Objectives Change Work Plan Scope of Services F Change Budget Change Contract Information When you are in the Work Plan gt Objectives section n the Cl Change Grant Conditions Change Component Service Areas O Change Draw Schedule Change Loan Information Detailed Description field with a statement like Amendment of original Objective and finish the sentence usttiretion Amendment of original objective install new sidewalks and curbs adding la by summarizing the original objective i Bicemalison A Then complete the Detailed Description text with the change E A you are making to the original Objective Give the changed objective a Number and Short Description O and describe the Methods O you will be using Conditions Drawdown Schedule Funding Accounts Approvals Work Plan Work Plan Fields with red asterisks must be completed Objectives Click Save O Add Objective Number Wx If you don t need to amend any other areas of your grant Short Description proceed to Submitting the Amendment a sidewalks and curbs to demolish current sidewalks sland curbs and install new sidewalks and curbs 139 of S00 Characters Methods O oo of 500 Characters Evaluation 00 of 500 Characters e e Required Field You can go back to the Justification box and edit your original text Be sure to Save Selections lates LI eles There are no curre
32. Community Affairs SAGE manual for Applicants and Grantees Managing Grants General Info Term and or Grant Title Description If you selected the M Change General Info Term and or M Purpose of Amendment e indi hat is bei dified and click th l i b di d h the checkb 2 Change General Info Grant Title Description checkbox es EE o rare ep be Aeria diag depending E E Gate aed in cohen in the Purpose of Amendment section click the General Info Change General Info Term Change General Info Grant Title Description Change Work Plan Objectives Change Work Plan Scope of Services tab It may already be selected Change Budget Change Component Service Areas Justification Explanation for each Purpose of Amendment item selected 56 of 1000 Characters Save Selections Lampeoneants Service Areas Conditions Drawdown Schedule Loan Info General Info fork Plan Budget Contract Info F Grant Information Grant Title Grant Description Provide funds to Term Begin Date 5 1 2004 Term End Date 4 30 2007 e Click the Edit O button Components Service Areas Conditions Drawdown Schedule Loan Info General Info Work Plan N Budget Contract Info R Grant Information Grant Title for the Bayonne YMCA Residency project a 109 Grant Description for the Bayonne YMCA Residency project a 109 unit single room oc rental facility Provide funds to Term Begin Date 5 1 2004 Term End Date 4 30 2007
33. Finding an Application when it is not on your task list To find an Application that does not show up on your Task List at the SAGE Start Menu click View All User 4gency New Jersey Department of Community Affairs DCA SAGE Applications in the Quick Links box Ser ens eT Access Level Grant Program Sta User Melissa Nazario 2 Help You will be taken to the Search Applications screen Welcome to the Department of Community Affairs System Initiate a Grant Application for Administering Grants Electronically Select the type of Grant Program You do not have any system messages Initiate Project Management Task List Quick Links Collapse Entire Tree Grants Maintain Your Account Grant Funding Required Edit Your Contact Information 2006 15554 0100 2006 15554 0101 2006 15554 0102 a ee 2006 15554 0103 View All DCA SAGE Agencies DCA SAGE Overview View All DCA SAGE RFPs 2006 15554 0104 2006 15554 0105 View All DCA SAGE Applications munga a Ah a A ee ee View All DCA SAGE FSRs i 2006 15554 0106 2006 15554 0107 2006 15554 0108 View All DCA SAGE Progress Reports 2006 15554 0109 View All DCA SAGE Grant Orders 2006 15554 0110 View All DCA SAGE Payments 2006 15554 0111 View All DCA SAGE Agency Profiles 2006 15554 0112 view All DCA SAGE Audits 2006 15554 0113 View Old System Messages 2006 15554 0114 View Old Expected Attachments aaa view All DCA SAGE Reports 2006 15554 0116 Vi
34. Insurance Required Other Additional Insurance Required specify Payment Type Reimbursement of Expenditures per Approved Expenditure Report Monthly Quarterly O Annually other Grant Amendment 2005 NJ Department of Community Affairs All rights reserved Page 58 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Enter information into the fields you want to change and click Save The new Contract Information that you just entered will be displayed in the top Grant Contract Information section Conditions Drawdown Schedule Funding Accounts Approvals General Info Work Plan N Budget Contract Info Components Service Areas Grant Contract Information Maximum Advance Percentage 20 00 Draw Schedule Required Grant Type Grant Fidelity Bonding Required ee count 0 00 No Insurance s Required 7 Pe check one or more General Liability CI auto Liability CI Worker s Compensation C No Other Additional Insurance Required C other Additional Insurance Required specify Payment Type Reimbursement of Expenditures per Approved Expenditure Report EA E ey Conditions Drawdown Schedule Funding Accounts Approvals General Info Work Plan N Budget Contract Info Components Service Areas Grant Contract Information r a a Save Cancel E Maximum Advance Percentage 20 00 Draw Schedul
35. Purpose of Amendment section now or later If you do be sure to Save Selections Grant Amendment 2005 NJ Department of Community Affairs All rights reserved Page 39 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Amendment Forms This manual illustrates how to fill in forms for General Info Term and or Grant Title Description Work Plan Objectives Budget Contract Information The forms for Work Plan Scope of Services Optional Components Service Areas Grant Conditions Drawdown Schedule Loan Information follow the same procedures as the examples provided If you are using the online PDF version of the Manual you may click the links above to go directly to the corresponding topics Grant Amendment 2005 NJ Department of Community Affairs All rights reserved Page 40 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants If you logout of SAGE or if SAGE automatically logs Start Menu you off the system while you are working on your Amendment Request System for Administering Grants Electronically Welcome to the Department of Community Affairs Lo gin to S AGE You do not have any system messages At the SAGE Start Menu click the Grant Number under Grants gt Grant in Amendment T
36. RFPs View All DCA SAGE Agencies View All DCA SAGE Contacts View All DCA SAGE Applications View All DCA SAGE Grants View All DCA SAGE FSRs E Application In Process 2006 15234 0055 2006 15234 0056 2006 15234 0058 Grants View All DCA SAGE Progress Reports View All DCA SAGE Grant Orders View All DCA SAGE Payments View All DCA SAGE Agency Profiles View All DCA SAGE Audits Grant In Revision 2001 02352 1687 00 2002 02352 1254 00 2004 023552 1963 00 E Grant In Amendment 2002 023552 1250 00 2004 023552 1976 00 Expected Attachments View Old System Messages View Old Expected Attachments View All DCA SAGE Reports View DCA SAGE Training Videos View available grant opportunities DCA SAGE Manuals Grantee User Manual Powered by IntelliGrants Copyright 2000 2005 Agate Software SAGE Start Menu Page 99 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Section 2 System Messages Start Menu The green box on the left side of the screen Rice CIES PHD Ee aca COR aE AT Ee Initiate an Application displays messages from SAGE System for Administering Grants Electronically System Messages at this time To read the message s click System Messages be aes none Pera E A E E A Please send the attachments for your grantee profi There are no RFPs currently available to you You will be brought to
37. RHE4D 712 000 00 FINANCING amp RELATED CHARGES 307 500 00 HSG AFFORDABILITY SERVICE CONSTRUCTION 2 785 318 00 O d O O O O CONSTRUCTION CONTINGENCY 36 932 00 Minor Category Sub Total 2 998 180 00 4 123 000 00 Approved Expenses 2 698 362 00 Major Category Sub Total 2 998 180 00 4 123 000 00 Grand Total 2 998 180 00 4 123 000 00 Required Field Grant Amendment 2005 NJ Department of Community Affairs All rights reserved Page 53 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Conditions Budget Components Service Areas General Info Grant Budget The top box displays your new Budget Detail dollar amount in blue text Your Grand Total has been changed to reflect the new dollar amount s you entered Balanced Housing Imported GRITS Component Balanced Housing Description OTHER COSTS PROFESSIONAL FEES The bottom box displays your Previous Grant Budget Detail If you want to change additional budget items follow the directions in Budget Detail If you don t need to amend any other areas of your grant proceed to Submitting the Amendment WORKING CAPITAL RESERVE DEVELOPER FEE amp OVERHEAD FINANCING amp RELATED CHARGES HSG AFFORDABILITY SERVICE CONSTRUCTION CONSTRUCTION CONTINGENCY Minor Category Sub Total Approved Expenses Major Category Sub Total Gra
38. RT G Development Amenities PART H Target Population PART I Market amp Community Support PART J Special Needs Services G I SECTION III SITE INFORMATION PART Site s Description PART B Site s Control PART C Site Conditions PART D Zoning amp Planning PART E Plans amp Specifications SECTION IV DEVELOPMENT INFORMATION v PART Sponsor Information v PART B Owner Information Borrower Entity D PART C Development Team Development Consultant Project Attorney Project Accountant Architect Engineer Building Contractor Management Entity Service Provider Other d E9 SECTION PROJECT SCHEDULE Project Schedule Site E9 SECTION VII DEVELOPMENT FINANCING vee Construction Sources vee Permanent Sources y Low Income Housing Tax Credit Calculation 69 SECTION VIII OPERATIONS AND ASSET MANAGEMENT PART B Marketing amp Management Plans v PART D Project Unit Breakdown Homeowner Only H I BALANCED HOUSING WORKSHEETS WORKSHEET 3 Balanced Housing Subsidy Calc WORKSHEET 4 Developer Fee Calculation WORKSHEET 5 Max Acceptable Cost per Unit ROA WORKSHEET FOR HOMEOWNERSHIP UNITS Budget Overview Obtaining an adobe PDF file of your completed Application Forms 2005 NJ Department of Community Affairs All rights reserved Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants At the View Full PDF scre
39. Tree Budget Overview Draws General Information 1 1 2005 12 31 2005 1 000 000 00 Grant Revision 2005 NJ Department of Community Affairs All rights reserved Page 66 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants A confirmation box will ask if you are sure Click OK The View Edit Grant Information page will be displayed At the View Edit Grant Information page you may choose from only two topics in the Purpose of Revision section Vi Change General Info Term lv Change Budget Select the area s of your grant that you want to revise by clicking the checkbox es Add explanatory text in the Justification field Click the Save Selections button directly under the checkbox area 2005 NJ Department of Community Affairs All rights reserved Balanced Housing NPP 2004 Grant Amend Grant Re Grant 27004 023527 1963 00 Grant Related Items ee cen eee ai Collapse Entire Tree 2 a Hil A Term Microsoft Internet Explorer Armoaunt Are vou sure you want to put this grant into revision Available Balan You can only revise the budget or extend the grant term end date during a revision Cash On Hand Agency Informa View Grantee Information Go to Grant Menu VIEW SEDIT GRANT INFORMATION Instructions Please complete the information below For further instructions pleas
40. View Old System Messages E Grant In Amendment munun ee oe GAE iaaa Ore Grant Revised 2005 02352 04022 02 Maintain Your Account View Audit Log View Your Agency Information am m Tore hhnnnnnnnnnnnnnnnnnnn Edit Your Contact Information Initiated 2005 02352 04022 02 FSR 2 Training Materials Progress Reports View DCA SAGE Training Videos Progress Report Modifications Required Objectives Monitoring Report 2005 02352 04023 00 01 01 2005 03 31 2005 Objectives Monitoring Report 2005 02352 04023 00 03 01 2005 06 30 2005 Grant Revision 2005 NJ Department of Community Affairs All rights reserved Page 82 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Additional Assistance DCA SAGE Help Desk Email or call the DCA Help Desk helpdesk dca state nj us 609 292 8134 Instructional Videos Click View Training Videos at the SAGE Login screen for a selection of online videos illustrating the features and functions of SAGE Welcome to NJIDCA DAGE System FOR ADMINISTERING GRANTS ELECTRONICALLY Welcome to the State of New Jersey Department of Community Affairs grant management system Please choose from the list of options below e View available grant opportunities Click for instructional videos To be announced e View Train
41. aging Grants Generating and Printing a Voucher At the Financial Status Report Payment Request screen click View PDF to create a Voucher Back to Grant Menu FINANCIAL STATUS REPORT PAYMENT REQUEST Q Check for Errors Draw Request Grant Information Report Approval Report Information pin Contact quest tus ee Reference 1 Initiated Draw 1 2005 4H794 Allowable Draw Draw Request 218 500 00 218 500 00 Cash on Hand Award Remaining 0 00 485 664 00 Back to Grant Menu FINANCIAL STATUS REPORT PAYMENT REQUEST Check for Errors Back to Grant Menu FINANCIAL STATUS REPORT PAYMENT REQUEST K Check for Errors Advance 1 Advance Request Report Approval E C eae vev POF BH Imported GRITS Component FSR 1 z Expense Summary Expense Detail Report Approval U A A P 1 1 E E Grant Information Report Information t Grant Information Report Information I 1 Initiated Payment Complete ence ayee Reference fort Period to Comments to the Review Team from the Grantee No comments have been made No comments have been made A previous ik CURRENT BUDGET BUDGET TOTAL EXPENSES BUDGET REMAINING _ PERIOD ITEMS _ ee on a a y a TS EXPENSES _ Award Other Award Other Award Other Award Other CashonHand Award Remai
42. airs SAGE manual for Applicants and Grantees Managing Grants Selecting a Grant Report At the Report Menu under Grant Report Forms on the right side of the screen you will see a list with the heading Monitoring Report Objectives Each objective starts with a number that corresponds to the number you assigned to it in the application Click on the first form objective O This will bring you to the Monitoring Report screen At the Monitoring Report screen the objective that you are reporting will appear directly below the heading Monitoring Report Enter the percentage of this objective that has been completed type in comments about this objective and click Save ive filling Access Level Grant Administrato Start Menu Agency Info Report Menu G Help User Nitza Mayor Logout F Grant Report Grant 2005 02352 04023 00 Final report yes No General Information Grant Report Forms A Collapse Entire Tree amp E7 Monitoring Report Objectives y 1 Remodek Report Title Objectives Monitoring Report Status Due Date Period Progress Report Initiated 3 31 2005 01 01 2005 03 31 2005 O Clickon an objective 4 S 2 Safety ae 3 Amenities A Check Errors S 6 Windows Legend a i S Application Form Last Page Visited MONITORING REPORT ae Check for Errors 1 Remodeling Required Field
43. amount you are requesting in the Draw E U i deol DAL N Grantee 1 Great Town i Mayor vicky _ Request field The Draw Request must not exceed the Grant 2005 02352 04022 00 E T vicy Award Amount 1 000 000 00 at Allowable Draw amount Term 1 1 2005 to 12 31 2005 aoe aan Payee Reference HE Click Save 4 Comments to the Review Team from the Grantee Click Check for Errors to confirm your work If SAGE gt reports errors correct them and click Save 00 of S00 Characters Cash on Hand Award Remaining Allowable Draw Draw Request 40 00 1 000 000 00 1 000 000 00 0 00 Required Field Submitting a Financial Status Report 2005 NJ Department of Community Affairs All rights reserved Page 15 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants When you are ready to submit the Draw Request to Back to Grant Menu FINANCIAL STATUS REPORT PAYMENT REQUEST Check for Errors DCA click the Submit button O Draw Request Grant Information Report Information Grantee 1 Great Town Main Contact Vicky Mayor Grant 2005 02352 04022 00 Request 1 Award Amount 1 000 000 00 Status Initiated Term 1 1 2005 to 12 31 2005 Payee Reference Comments to the Review Team from the Grantee No comments have been made Cash on Hand Award Remaining Allowable Draw Draw Request 0 00 1 000 000 00 1 000 000 00 0 00
44. an programs administered by the Department of Community Affairs require applicants to submit Progress Reports or Monitoring Reports To create a Progress Report you must have a security level of Grant Administrator Grant Manager Grant Report Writer or Financial Officer Your Authorized Agency Official has the ability to grant these security levels See Granting Security Levels and Attachment A for descriptions of additional security levels Getting Started Login to SAGE O Click on Task List Actions Required a grant At the SAGE Start Menu go to the Task List Actions Required and under the Grants ree ee category click on an active grant number not cancelled or closed This will bring you al Profile H App ications to the Grant Menu E Grants El Grant Execute EX Loan Information Click on the report with the current due date to select it and then click Create Grant Loan Click Greate B Budget Pages Current Budget Overview The Report Menu screen will be displayed re Progress Reports W AA 2 Objectives Monitoring Report due 03 31 2700 2 Click on Objectives Monitoring Report due 06 30 2005 a report Expense Report Request a Draw Grant Draw Schedule FSR History Submitting a Progress Report 2005 NJ Department of Community Affairs All rights reserved Page 3 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Aff
45. approved and the status has View Grantee Information been changed to Payment Complete you will submit an Expense Report Submitting a Financial Status Report 2005 NJ Department of Community Affairs All rights reserved Page 23 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Start Menu Admin RFP Menu Eeiz auc User Richard Montemore Help Expense Reports Balanced Housing NPP 2004 Grant To create an Expense Report at the Grant Menu under Financial Grant 2004 02352 1981 00 Grant Related Items Ener IFA AEA amp Collapse Entire Tree Status Reports select the appropriate Financial Status Report from the eners ae pudaet Overview drop down list O in the Expense Reports field E 065 500 00 Available Balance 865 500 00 Cash On Hand 0 00 Click Create Status Grant Executed Agency Information Click OK at the confirmation box Ciavcranta nicer ation A Grant Information The Financial Status Report Payment Request screen will be eae displayed e Grant Objectives iew Satisfy Grant Conditions Grant Report Periods Grant Contract Information aj Contacts e Grantee Contact Information e DCA SAGE Contact Information e Email Grant Contacts Components e Program Components e Optional Components e Service Areas Loan Information e Grant Loan Financial Information e Current Budget Overv
46. artment of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Initiate an Application Requesting an Advance Welcome to the Department of Community Affairs Some of DCA s grant programs allow for an advance of System for Administering Grants Electronically funds to cover project start up costs An Advance is a a erm sree rerenee Mere arenonreaeime o e a an request for funds from DCA that have not yet been expended Check your Grant Contract to see if your Click the grant number grant allows Advances Task List Actions Required Quick Links In some DCA programs the DCA Grant Manager may E A Search for Agency Information initiate an Advance for the grantee Contact your Grant S Submission Required a Manager before submitting an Advance Request Grants TERA rank Execure view Old System Messages To request an Advance at the Start Menu click on the ee ies grant number O View Audit Log You will be taken to the Grant Menu page You cannot initiate an Advance Request if your agency has another Grant Menu Financial Status Report Draw Advance or Expense Report in the R oe Balanced Housing NPP 2005 Grant process of being reviewed approved modified and or awarded oe eee 2 amp Collapse Entire Tree To see if you have any outstanding FSRs check the Grant Related E _ Budaet over Items section on the right side of the Grant Menu screen
47. be revised Provide a more detailed description for this budget item CONSTRUCTION Save each form X Revise the dollar anourt Enter the dollar amounts associated with the budget item State Federal Other z 3 629 290 7 689 471 Expended 65 000 00 Expended 0 00 for Balanced Housing OTHER COSTS for Balanced Housing OTHER CO7 4 M Required Field Grant Revision 2005 NJ Department of Community Affairs All rights reserved Page 74 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees General Info Budget Grant Budget Budget Overview Budget Summary Budget Detail se Balanced Housing Imported GRITS Component Approvals Balanced Housing Description OTHER COSTS REPLACEMENT RESERVE WORKING CAPITAL H 4 3S MARKETING EXPENSES PROFESSIONAL FEES CONTINGENCY DEVELOPER FEE FINANCE ETC ACQUISITION OOOO OjO 0 0 0 0 CONSTRUCTION Minor Category Sub Total Approved Expenses Major Category Sub Total Grand Total Add Budget Item State Federal 60 000 00 310 710 00 3 629 290 00 4 000 000 00 65 000 00 4 000 000 00 L 4 000 000 00 A Managing Grants gt Previous Grant Budget Detail Balanced Housing Description OTHER COSTS REPLACEMENT RESERVE WORKING CAPITAL 50 250 00 Ho a Se MARKETING EXPENSES PROFESSIONAL FEES 329 879 00 CONTINGENCY 724 000 00 DEVELOPER FEE 693 1
48. bursement of expended Grant funds and to report match other funds that have been expended on a project Grantees use Expense Reports to document expenditures after they have received Advances from DCA Draws Expense Reports and Advances are all called Financial Status Reports FSRs in the SAGE system and although they are different from each other all FSRs go through the same basic DCA approval process SAGE notifies grantees in their Task Lists when Expense Reports are due Submitting a Financial Status Report 2005 NJ Department of Community Affairs All rights reserved Page 11 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Getting Started Log into SAGE Go to Grant Executed under Grants in the Task List and click on the appropriate grant number to prepare your report You will be brought to the Grant Menu 2005 NJ Department of Community Affairs All rights reserved Submitting a Financial Status Report Page 12 of 103 Task List Actions Required ai Collapse Entire Tree ah E Applications Clickthe El Application In Process 2005 02352 0009 grant number 2005 02352 0011 Grants El Grant Executed 2005 02552 04022 08 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Requesting a Draw If you have been awarded
49. ce 554321 Comments here Cash on Hand Award Remaining AvailableAdvance Requested Advance 26 250 00 26 250 00 26 250 00 10 000 00 You will be prompted to enter your SAGE password to confirm your submission E http demo agatesoftware com Enter Your Pa TB Type in your SAGE password and click OK Pe To print a Voucher refer to Generating and Printing a Voucher Are you sure you want to submit this Financial Status Report Enter your password eoeooo Submitting a Financial Status Report 2005 NJ Department of Community Affairs All rights reserved Page 22 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Start Menu Agency Info Weda uE User Robert Altenkirch Help Advance Status At the Grant Menu on the right side of the screen under oo SL Sg SE Grant Related Items Budget Overview your Advance Grant fr 200 A3900 009 00 Grant Related Heme Request Advance 2 in this illustration has the status of eS a Budcet Overview Submitted Review Required Amount 52 500 00 i E i Payment Complete Available Balance 26 250 00 Advance 1 Your Advance Request will be reviewed by DCA and Cash On Hand 26 250 00 a Submitted Review Required i oe n Status Grant Executed Aavan you will be notified of their decision eeenaneee Agency Information After the Advance has been
50. ce Areas Conditions Drawdown Schedule General Info Work Plan Budget Contract Info Grant Information Grant Title for the Grant Description for the Provide funds to Term Begin Date Term End Date Residency project a 109 Residency project a 109 unit single room occupancy rental facility 5 1 2004 4 30 2007 Grant Amendment 2005 NJ Department of Community Affairs All rights reserved Page 44 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants z Components Service Areas Conditions Drawdown Schedule Loan Info New Objective Work Plan E eee Work Plan If you are adding a new Objective to your Project follow the Objectives instructions in Project Program Objectives in the Creating an A haid ohjeniva e e N b Applications chapter a Short Description Detailed Description of 500 Characters Methods of 500 Characters Evaluation of 500 Characters Required Field Grant Amendment 2005 NJ Department of Community Affairs All rights reserved Page 45 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Components Service Areas Conditions Drawdown Schedule Loan Info Change an Objective No Current Objectives in SAGE Work Plan ee Work Plan If the Current Objectives section doe
51. cess of creating submitting and possibly revising your next report Q NJIDCA Balanced Housing NPP 2005 Grant Grant 2005 02352 04022 00 General Information Term 1 1 2005 12 31 2005 Amount 1 000 000 00 Available Balance 1 000 000 00 Zash On Hand 0 00 Status Grant Executed Agency Information View Grantee Information Additional Navigational Tips for submitting Progress Reports Grant 2005 02352 04022 00 Grantee 1 Great Town Status Grant Executed Access Level Grant Administrata User Vicky Mayor t Help Logout amend Grant Grant Related Items ai Collapse Entire Tree ah Budget Overview El Frogress Reports El Objectives Monitoring Report O1 01 2005 03 31 7005 The SAGE system offers more then one way to view or access your Progress Reports In addition to accessing the reports at the Grants Menu you may access reports that require action Progress Reports Initiated or Progress Reports Modifications Required in the Task List of your Start Menu Click on any of the Progress Reports listed on the bottom of the Task List and you will be taken directly to the Report Menu bypassing the Grant Menu Additionally you may access your reports from the right side of the Grant Menu screen under Grant Related Items This list will include the same items listed on your Task List in the Start Menu items requiring action from you This list will also include reports that do not require action
52. ck Send Last Name Email A confirmation screen will be displayed telling you that your ey JDCA user name and password will be emailed to you DAGE You will want to change your password to something that you can easily remember in the future To change your password see Modifying your own information Return to Previous Page CONFIRMATION Instructions Your password and user name has been sent to your email address Forgot Your SAGE Password 2005 NJ Department of Community Affairs All rights reserved Page 97 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Attachment E SAGE Start Menu When you login to SAGE you are automatically brought to your personalized Start Menu page The SAGE Start Menu is divided into five sections 2005 NJ Department of Community Affairs All rights reserved Section 1 Task Bar Section 2 System Messages Section 3 Initiate an Application Section 4 Task List Section 5 Quick Links NJIDCA S AGE Section 1 Task Bar n User Agency New Jersey Department of Community Affairs Access Level S4GE System Administrato Start Menu Admin User Victoria Horrocks Help Welcome to the Department of Community Affairs System gt Initiate a Grant Application for Administering Grants Electronically Select the type of Grant Program Section 3 Initiate an Applicati
53. ck the Add Budget Item tab Balanced Housing Imported GRITS Component Select the appropriate Budget Category for this budget item Add a Budget Item Loan Info y Provide a short description for this budget item should be unique to this budget K Provide a more detailed description for this budget item Enter the dollar amounts associated with the budget item State Federal Required Field Grant Amendment 2005 NJ Department of Community Affairs All rights reserved Page 55 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Select the Budget Category from the pull down list O Components Service Areas Conditions Drawdown Schedule Loan Info General Info Budget Contract Info Type the appropriate information in the short description and pane ee ty Add Budget Item detailed description fields K Balanced Housing Imported GRITS Component Enter the dollar amount s for the additional budget item Select the appropriate Budget Category for this budget item Balanced Housing OTHER Costs Click Save Provide a short description for this budget item should be unique to this budget Demolition bk Provide a more detailed description for this budget item Demolish existing concrete slab and brickwork Enter the dollar amounts associated with the budget item State Fede
54. de documentation of availability of site utilities provide a letter or appropriate document signed by the community s authorized professional engineer certifying that utility services usually water and sewer are available to the site Such documentation should entail the location availability and adequacy of utility service to the proposed development Letter from utility companies indicating availability of gas electricity and telephone must be submitted I will have mailed this attachment I will have uploaded this attachment N A Browse Identify any current taxes and assessments utility charges trash collection fees and liens or other charges on the land Provide the following documentation e Proof of local Tax Rate For new construction submit proof of property tax rate For existing property submit copy of most recent year s tax bill Proof of Water Charges Ordinance designating water rates if project involves new construction Actual water charges for the past 12 months should be included for other properties Proof of Sewer Charges Ordinance designating sewer rates if project involves new construction Actual sewage charges for the past 12 months should be included for other properties e Tap Fees Ordinance designating tap fees if the project involves new construction or new hook up to public water or sewer I will have mailed this attachment I will have uploaded this attachment
55. dit Grant Information page F Balanced Housing NPP 2005 Grant Grant 2005 02352 04022 00 General Information Term 1 1 2005 12 31 2005 Amount 1 000 000 00 Available Balance 0 00 Cash On Hand 500 000 00 Grant 4mendment Modifications Status Required Agency Information View Grantee Information Grant Amendment 2005 NJ Department of Community Affairs All rights reserved Page 62 of 103 Welcome to the Department of Community Affairs Kccess Level agency AuUTnOorized OTTICA Seada Agency Info User Vicky Mayor o Help F Initiate an Application Select an RFP vi J Apply for a New Grant View available RFPs Quick Links Search for Agency Information View All Agency Applications View All Agency Grants View All Agency FSRs View All Agency Profiles View Old System Messages Maintain Your Account View Audit Log View Your Agency Information Edit Your Contact Information Training Materials View DCA SAGE Training Videos O eb View Amendment Grant Related Items A Collapse Entire Tree Budget Overview E Draws Approved Payment Required Draw 1 Initiated Draw 2 Financial Status Reports E Expenses Recorded FSR 1 Rental PHH APT Progress Reports Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants DCA Staff s comments about yo
56. e Required Grant Type Fidelity Bonding Required Insurance s Required check one or more Payment Type Grant Oves Amount 0 00 no General Liability C Auto Liability Cl Worker s Compensation J No Other Additional Insurance Required C other Additional Insurance Required specify Reimbursement of Expenditures per Approved Expenditure Report Monthly Quarterly O annually other The original Contract Information will be displayed in the bottom Previous Contract Information section F Previous Contract Information Grant Type Fidelity Bonding Required Insurance s Required check one or more Payment Type Final Payment Withheld Grant Yes Amount 0 00 No CI General Liability C other Additional Insurance Required specify C auto Liability CI Worker s Compensation C No Other Additional Insurance Required Reimbursement of Expenditures per Approved Expenditure Report Monthly O Quarterly O Other other specify yes Amount 0 00 no gt Other speci If you don t need to amend any other areas of your grant proceed to Submitting the Amendment Grant Amendment 2005 NJ Department of Community Affairs All rights reserved Page 59 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Submitting the Amendment You may
57. e click the Help icon in the Upper right hand corner of the page Purpose of Revision Submit Revisions Check for Errors Please indicate what is being modified and click the Save Selections button directly underneath the checkboxes Specific fields on all of the tabbed pages will be opened for editing depending on what you have checked in this box Change General Info Term Change Budget Justification oo of 1000 Characters Save Selections Grant Revision Page 67 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants When you click Save Selections a confirmation box Purpose of Revision will warn you that you can only make and save Please indicate what is being modified and click the Save Selections button directly underneath the checkboxes Specific fields on all of the tabbed pages will be opened for editing depending on what you have checked in this box changes to the Purpose of Revision areas you O Change General Info Term Change Budget selected a Justification If you make revisions to the Budget but you did not Need to allocate additional construction funds select M Change Budget your changes will not be saved If you make revisions to General Info but you did not select M Change General Info Term your changes will not be saved Microsoft Internet Explorer Yd Any purpose that was unchecked will re
58. e grant revision AGE pi Status Grant Revision Review Require Access Level Nong Start Menu RFP Menu Geia User Michael Weaver Help S NJDCA Grant 2004 02352 1963 0 When a Grant Revision has been submitted the status of the grant changes to Grant You have submitted the grant revision Revision Review Required A Balanced Housing NPP 2004 Grant When your revision is approved yoir will Grant 2004 02352 1963 00 Grant Related Items receive a letter from DCA am General Information TEST Budget Overview Term 11 1 2003 10 31 2006 El Advance Requests vel Amount 4 000 000 00 Atvailable Balance 3 935 000 00 Zash On Pend 0 00 Status A Grant Revision Review Required Fl Payment Complete ho Advance 1 El Financial Status Reports El Expenses Recorded 3 FER 1 BH Imported GRITS component Agency Information view Grantee Information Grant Revision 2005 NJ Department of Community Affairs All rights reserved Page 76 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Modifications Required If the DCA Grant Manager determines that you need to modify the grant revisions you submitted you will receive a notification in your task list At the Start Menu Click the grant number under Grants gt Grant Revision Modifications Required This will take you to the Grant Menu At the Grant Me
59. ed GRITS Component Agency Information View Grantee Information Grant Amendment 2005 NJ Department of Community Affairs All rights reserved Page 61 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Modifications Required If your Grant Amendment request needs additional information and or changes you will receive notification in your Task List on the Start Menu page System for Administering Grants Electronically You do not have any system messages In the Task List under Grant Amendment Modifications Required click on the grant number O This will take you to the Grant Menu Task List Actions Required amp Collapse Entire Tree Applications Application In Process 2005 02352 0009 pee ni EPODA QLL eee ee eee oO Click on the amp Grants 7 Grant mendment Modifications Required Grant Number 2005 02352 04022 00 Seed ht bonne enone 2005 02352 04023 00 Grant Conditions Req d FSRs Initiated 2005 02352 04022 00 FSR 2 Progress Reports Progress Report Modifications Required Objectives Monitoring Report 2005 02352 04023 00 01 01 2005 03 31 2005 Objectives Monitoring Report 2005 02352 04023 00 03 01 2005 06 30 2005 At the Grant Menu page click View Amendment Q NJ DCA You will be taken to the View E
60. ed on lt day date gt Click the PDF link Your Application Forms in an Adobe PDF file will be displayed You can print the forms and or save them to your computer system Start Menu Admin Application Menu User Michael Cannon Help a Notes Logout _ PDF View Full PDF iew Full PDF e Download the full PDF Generated on Wednesday November 02 2005 Application 2006 99900 0176 General Information RFP Type Competitive RFP Contact Jennie Purcell Status Application In Staff Review Due Date A Generate Full PDF 7 Generate Blank Full PDF Obtaining an adobe PDF file of your completed Application Forms 2005 NJ Department of Community Affairs All rights reserved Page 95 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Attachment D Forgot Your SAGE Password If you forget your SAGE password click the Forgot Your Password link on the SAGE login screen Welcome to NJIDCA DAGE System FOR ADUINGTENING GRANTS ELECTRONICALLY You will be taken to the Request User Name and Password screen Welcome to the State of New Jersey Department of Community Affairs grant management system Please choose from the list of options below e View available grant opportunities Goto the OCA home page e View Training Videos e Download The DC4 SAGE User Manual PDF Login Username Y Down
61. en click on Generate Full Shinai Gig eevee SED TERE ie ania Sie RU 9 PDF _ PDF View Full PDF iew Full PDF Application 2005 02352 0011 General Information RFP Type Competitive RFP Contact Richard Montemore Status Application Submitted Due Date 7 Generate Blank Full PDF A message will be displayed on the right side of the aan in aoc as Ove Lives con screen soar epe tenes AB Met alia Your PDF request is being processed You will receive an Your PDF request is being processed You will receive iip ek ia prc licati l an E Mail when the PDF is generated OPEET E E E General Information You will receive an email on the next business day RFP Type Competitive e RFP Contact Richard Mont informing you that your PDF has been generated AA A AA PEE s r Due Date When you receive it repeat the instructions beginning at Obtaining an adobe PDF file of your completed FA Generate Full PDF Application Forms to get to the View Full PDF page A Generate Blank Full PDF Obtaining an adobe PDF file of your completed Application Forms 2005 NJ Department of Community Affairs All rights reserved Page 94 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants At the View Full PDF screen on the right side of the page you will see the message e Download the full PDF Generat
62. ency Administrator Agency Staff Unassigned Search for Progress Reports X X Submit Application Submit Audits Submit Profile View Agency Information View Applicant Main Menu View Application View Audit Log X X X IX X X X X X X View DCA Admin Screens View FSR View Grant View Page Help View Peer Reviewer Profile Information View Profile View Progress Report X IX X X X JX X IX X X X IX X X X X X X X X X X X IX X View Un affiliated Menu View Delete Complete System Messages gt x lt View Edit Service Area Types View Satisfy Expected Attachments 2005 NJ Department of Community Affairs All rights reserved Attachment A Agency Security Levels Page 85 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Attachment B Balanced Housing Only To apply for the Balanced Housing program an applicant must be an eligible municipality or be authorized by an eligible municipality Answering the questions in this part of the Applicant Information form will help you determine if the project s municipality is eligible to receive funds The program also requires a resolution from the municipality authorizing the application At the bottom of the page you will be prompted to answer a question concern
63. ense Detail Expense Summary Grant Information 1 Great Town 2005 02352 04022 00 1 000 000 00 1 1 2005 to 12 31 2005 Grantee Grant Award Amount Term Comments to the Review Team from the Grantee Mo comments have been made PRE IOUS EXPENSES BUDGET TOTAL BUDGET ITEMS Award Other Construction On Site Improvements TOTALS 1 000 000 00 500 000 00 0 00 1 000 000 00 500 000 00 0 00 Cash on Hand Remaining to Spend Down 1 000 000 00 Hand to Spend AWARD REMAINING Submitting a Financial Status Report 2005 NJ Department of Community Affairs All rights reserved Page 25 of 103 FINANCIAL STATUS REPORT PATMENT REQUEST Award Other 0 00 1 000 000 00 0 00 1 000 000 00 Grant 2005 02352 04022 00 Access Level Grant 4dministrato 2 Help User Vicky Mayor Logout Check for Errors Rental PHH APT FSR 1 aj Report Information Main Contact Vicky Mayor Request 1 Final Report Status Payee Reference Initiated Current Report Period to CURRENT PERIOD EXPENSES Award Other BUDGET REMAINING Award Other 500 000 00 0 00 0 00 500 000 00 Minus Cash on 0 00 0 00 0 00 Down AMOUNT TO aly BE PAID 0 00 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants At the Financial Status Report Payment Request screen with the Expe
64. ense Summary tab and click Submit Back to Grant Menu FINANCIAL STATUS REPORT PAYMENT REQUEST Check for Errors Rental PHH APT FSR 1 1 Go back to Expense Summary Grant Information Report Information Grantee 1 Great Town Main Contact Vicky Mayor Grant 2005 02352 04022 00 Request 1 Award Amount 1 000 000 00 Final Report No Term 1 1 2005 to 12 31 2005 Status Initiated Submitting a Financial Status Report 2005 NJ Department of Community Affairs All rights reserved Page 29 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants You will be prompted to enter your SAGE password to confirm your submission Type in EGEESREEerRereisie your SAGE password and click OK SUBMIT THIS REPORT O Password au sure you want to submit this Financial Status Report Enter your password rs Ce ox D Expense Report Status Grant Related Items Collapse Entire Tree ah Your Expense Report FSR now has the status of Submitted Review Required Sasa cela Fl Draws Fl Approved Payment Required Draw 1 Financial Status Reports E Submitted Review Required Gl Progress Reports Submitting a Financial Status Report 2005 NJ Department of Community Affairs All rights reserved Page 30 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Man
65. ervice Areas Conditions Drawdown Schedule Loan Info Keep the same Objective Number O General Info Work Plan Budget Contract Info Work Plan Edit the text in the Short Description Detailed Description and Methods fields to reflect the changes to you want to make to eda eee the Objective Number Click Save Short Description x Curbs and Sidewalks Detailed Description Demolish old sidewalks and curbs Install new concrete curbs and sidewalks fill areas between x sidewalk and street with topsoil z 127 of500 Characters demolition by Prison work crew Curbs and sidewalks installed by contractor pep gfe SAAE hara eters ih Evaluation oo of 500 Characters Required Field Grant Amendment 2005 NJ Department of Community Affairs All rights reserved Page 49 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants The revised version of the Objective you have just changed will Components Service Areas Conditions Drawdown Schedule Loan Info are nial Work Plan be listed in the Current Objectives box Work Plan i jectives Continue this process until you have edited all the Objectives TEER you want to change Be sure to Save each Objective you edit Number Short Description If you don t need to amend any other areas of your grant proceed to Submitting the
66. etter from DCA Grant 2005 02352 04022 01 General Information Term 1 1 2005 12 31 2005 Amount 1 000 000 00 Available Balance 0 00 Cash On Hand 500 000 00 Status Grant Revision Review Required Budget Overview Draws 4pproved Payment Required Draw 1 Initiated Draw 2 Financial Status Reports Expenses Recorded FSR 1 Rental PHH APT Progress Reports Agency Information View Grantee Information Cancel Revision If you submit your Grant Revision modifications but you receive notification from DCA that additional modifications are required you may Make the modifications and re submit the Revision Request Cancel the Revision Request If you cancel the Revision Request the most recently approved version of your grant will remain as the active version The grant revision submission will be retained in your SAGE digital records for historical purposes SAGE will erase all traces of the Revision Request in your Grant Revision History Grant Revision 2005 NJ Department of Community Affairs All rights reserved Page 79 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants At the Start Menu click the grant number under Grants gt Grant Revision Modifications Required This will take you to the Grant Menu At the Grant Menu click View Revisions This will take you to the
67. ew DCA SAGE Training Videos ege 2006 15554 0117 View available grant opportunities 2006 15554 0119 DCA SAGE Manuals 2006 15554 0120 Grantee User Manual Finding an Application when it is not on your task list 2005 NJ Department of Community Affairs All rights reserved Page 90 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants At the Search Applications page enter your search criteria Back to Main Menu SEARCH APPLICATIONS Instructions Please complete the information below For further instructions please click the Help icon in the Click Search upper right hand corner of the page Application Search Application Request For Proposal Fee n RFP Type Status Application In Process Application Cancelled Fiscal Year Agency County State Wide NJ Atlantic Bergen Burlington Division Application Manager Finding an Application when it is not on your task list 2005 NJ Department of Community Affairs All rights reserved Page 91 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants The applications that fit your criteria will be listed at the bottom of the page Back to Main Menu SEARCH APPLICATIONS Instructions Please complete the information below For further instructions please click the Help icon in
68. from you such as a Progress Report that has been submitted and is waiting to be approved Quarterly and Final Reports How often reports are submitted depends on the DCA Grant Program Some programs require monthly reports others require quarterly reports All programs require final reports If you have a grant with an Optional Component you will be required to submit reports for those components as well Sometimes different components for the same grant will have different reporting frequencies Submitting a Progress Report 2005 NJ Department of Community Affairs All rights reserved Page 9 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants and periods You may be submitting monthly reports for one component and quarterly reports for another The SAGE system will prompt you for all reports that are required To submit a Quarterly or a Final Report go to the Reports Menu and click on the grant This will take you to a screen with a link for Quarterly Forms reports and Final Forms reports Click on Quarterly Form this will take you to a form that will prompt you to upload various documents to update the status of your project Fill out this form and click Save When your project is completed go back to the Report Menu and select Final Form from the Grant Report Forms menu Fill out this form and click Save A banner will say You have submi
69. hed completing the fields on the Expense Detail form Click Save 2005 NJ Department of Community Affairs All rights reserved Start Menu Agency Info User Vicky Mayor Help Check for Errors Rental PHH APT FSR 1 Back to Grant Menu Expense Summary Expense Detail F Add an Expense Item Budget Category Item Budget Column Date Description of 1000 Characters Amount Requested Q HK Submitting a Financial Status Report Page 28 of 103 FINANCIAL STATUS REPORT PATMENT REQUEST Save Cancel Required Field Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants When all of your expenditures for the reporting period have been entered click Check for Errors O Correct any errors or omissions and click Save B Back to Grant Menu FINANCIAL STATUS REPORT SPATMENT REQUEST E eck for Errors Rental PHH APT FSR 1 aj Expense Summary Expense Detail gt Add an Expense Item i Budget Category Construction On Site Improvements mE Item aj fnot required Budget Column Date Description A F of 1000 Characters Amount Requested Required Field F Expenses incurred during the current report period Budget Column Date Description Amount Requested Budget Category Construction On Site Improvements Item WORK State Funds 500 000 00 t TOTAL 500 000 00 Click the Exp
70. his will take you to the Grant Menu Collapse Entire Tree A Agency Profile Submission Required Click here to create 4 new profile Grants E Grant Executed 2004 99900 0214 00 Grant In 4mendment 2004 02352 1979 00 At the Grant Menu click on View Amendment SiGe page where you can resume your Amendment Request sr sie You will be taken to the View Edit Grant Information Balanced Housing NPP 2004 Grant Grant 2004 02352 1979 00 General Information Term 5 1 2004 6 30 2007 Amount 2 998 180 00 Available Balance 299 818 00 Cash On Hand 0 00 Status Grant In Amendment Agency Information Grant Amendment 2005 NJ Department of Community Affairs All rights reserved Page 41 of 103 Task List Actions Required F Initiate an Application Select an RFP Apply for a New Grant View available RFPs se Quick Links Search for Agency Information View All Agency Applications View All Agency Grants View All Agency FSRs View All Agency Profiles View Old System Messages Maintain Your Account View Audit Log Grant 2004 02352 1979 0 Grantee Status Grant In 4mendme Access Level Grant Administrato He View Amendment Grant Related Items 4 Collapse Entire Tree A Budget Overview Advance Requests E Payment Complete Advance 1 Financial Status Reports Expenses Recorded FSR 1 BH Imported GRITS Component Version 1 1 11 18 2005 New Jersery Department of
71. iate an Application box will say There are no RFPs available to you at this time 2005 NJ Department of Community Affairs All rights reserved Seamus Agency Info Help Logout l 3 Initiate an Applicati welcome to the Department of Community Affairs Ceo sad satel System for Administering Grants Electronically You do not have any system messages At 2 Apply for a New Grant Task List Actions Required Quick Links Search for Agency Information View All Agency Applications Welcome to the Department of Community Affairs _Initiate an Application System for Administering Grants Electronically There are no RFPs currently available to you System Messages at this time e The agency profile has been approved Please send the attachments for your grantee profi Task List Actions Required pf Quick Links Collapse Entire Tree Search for Agency Information View All Agency Applications Applications SAGE Start Menu Page 101 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Initiate an Applicati Welcome to the Department of Community Affairs ri acl System for Administering Grants Electronically Section 4 Task List Agency Task Lists and DCA Task Lists look different from each other but are designed to perform the same functions You do not have
72. ick the Save Selections button directly underneath the Specific fields on all of the tabbed pages will be opened for editing depending on what you have chec Change General Info Term F Change Budget Purpose of Revision eckboxes in this box Justification need another 12 months to complete the project builder had major problems with Union 085 of 1000 Characters Save Selections Modification Comments Shorten your completion date to May of 2007 at the latest General Info Budget Grant Informa Grant Title ambertville an 87 unit ren Grant Description for Highpoint 2 Provide funds to Term Begin Date 9 1 2003 Term End Date 8 31 2007 ile an 87 unit rental project for seniors Clicka tab Grant Revision 2005 NJ Department of Community Affairs All rights reserved Page 78 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants You will be returned to the Grant Menu which will display the NJDCA e Grant 2005 02352 04022 01 statement You have submitted the grant revisions 5 AGE Grantee 1 Great Town Status Grant Revision Review Required Access Level Grant Administrato When a Grant Revision has been re submitted the status of the Grant Menu grant changes to Grant Revision Review Required When the modifications to your revisions are approved you will ne a receive 2 l
73. iew e Grant Component Funding Accounts e Grant Orders F Progress Reports e There are no reports available 5 Financial Status Reports e Expense Report e Give an Advance or Request a Refund e Grant Draw Schedule e FSR History Click Creaike History e Grant Amendments Revisions e Grant Status History Submitting a Financial Status Report 2005 NJ Department of Community Affairs All rights reserved Page 24 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Two forms are associated with an Expense Report Expense Summary and Expense Detail The Expense Summary tab will be selected by default The Grant Information section displays general information about the grant The Main Contact Final Report and Current Reporting Period are editable fields and must be completed before the Expense Report can be submitted The project budget area shows the total award and match leverage amounts for each budget item previously expended award and match leverage amounts for each budget item award and match leverage amount balances remaining for each budget item award and match leverage amount current period expenses for each budget item This screen shows the total requested amount by category These amounts are calculated using the data that was entered in your expense detail CAGE Back to Grant Menu Exp
74. ing Videos Training Additional Assistance 2005 NJ Department of Community Affairs All rights reserved Page 83 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Attachment A Agency Security Levels Q NJDCA L AGE Agency Authorized Official Agency Administrator Agency Staff Unassigned Add Application Checklist Item X X X Compare Application Data X X Create Application X X Create Profile X X Delete Profile X X Edit Agency Information X X Edit Application Contacts X Edit Application Program Information X X Edit Contact Information X X Edit Peer Reviewer Profile Information X X Edit Profile X X Edit Tasks Notes X Edit View Application Checklist Item X X X Email Application Contacts X X X Email Grant Contacts X X X Print Grant Documents X X X Request Download One Click PDF X X X Score Comment Review Questions on Narrative Pages X X Search for Applications X X X Search for FSRs X X X Search for Grants X X X Search for Profiles X X X Continued on next page Attachment A Agency Security Levels 2005 NJ Department of Community Affairs All rights reserved Page 84 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Agency Authorized Official Ag
75. ing the supportive documentation you will need to submit a complete application Indicate the status of this documentation and click the Save button ip euU Applications for Balanced Housing Funds can only be accepted for projects located in Municipalities meeting at least one of the following criteria Please check off the appropriate category ies for the municipality in which the project is located Also specify the date of the action 1 The municipality has petitioned the Council on Affordable Housing for substantive certification 2 The municipality has received substantive certification from the Council on Affordable Housing 3 The municipality has entered into a judicially approved compliance agreement to settle its fair share housing obligation Note Must have Judgment of Repose 4 The municipality is subject to 4 court ordered builder s remedy 5 The municipality has been designated as a receiving municipality under a regional contribution agreement and a project plan has been approved by the Council on Affordable Housing 6 The municipality has at any time since Fr 1988 been eligible to receive State aid pursuant to P L 1976 c l4 NISA 52 27D 176 et seq Projects that are located in municipalities that are eligible in accordance with 1 above only shall not be eligible to receive program funding until the municipality s Fair Share Plan has received substantive certification fram the Council on Affordable Hou
76. is box Click the Save Selections button Change General Info Term Change General Info Grant Title Description Change Work Plan Objectives Change Work Plan Scope of Services Add explanatory text in the Justification field Change Budget Change Component Service Areas Justification Explanation for each Purpose of Amendment item selected 56 of 1000 Characters Save Selections Save Selectior s Components Service Areas Conditions Drawdown Schedule Loan Info General Info Work Plan N Budget Contract Info gt Grant Information Grant Title for the Bayonne YMCA Residency project a 109 Grant Description for the Bayonne YMCA Residency project a 109 unit single room occupancy rental facility Provide funds to Term Begin Date 5 1 2004 Term End Date 4 30 2007 Previous grant information Grant Title for the Bayonne YMCA Residency project a 109 Grant Description for the Bayonne YMCA Residency project a 109 unit single room occupancy rental facility Provide funds to Term Begin Date 5 1 2004 Term End Date 4 30 2007 When you click Save Selections a confirmation box will warn iS E you that your data will not be saved it you make changes to sections i a STEE ye oR m 5 loss of data that has been modified associated with that purpose The data will return to what it was you have not selected in Purpose of Amendment You can go back and revise your selections and or add text to the
77. ised Access Level Grant Administrata Start Menu Agency Info Memayu User Vicky Mayor Help You have cancelled the grant revision __ _ Balanced Housing NPP 2005 Grant Grant 2005 02352 04022 02 Grant Related Items A Collapse Entire Tree A General Information Budget Overview Grant Revision 2005 NJ Department of Community Affairs All rights reserved Page 81 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Grant Revised If your Grant Revision is approved the final status will be Grant Revised SN GE That means your Grant Revision has been approved and is an active version hocass Loval Agena hu ah eeeeinea Start Menu Agency Info Info User Vicky Mayor Help Help Logout of your grant a 7 A Initiat Applicati Welcome to the Department of Community Affairs Bhd ed oat System for Administering Grants Electronically System Messages e The amendment to grant 2005 02352 04022 01 has be e The amendment to grant 2005 02352 04022 01 has be Apply for a New Grant View available RFPs Task List Actions Required Quick Links Collapse Entire Tree a amp iApglicati Search for Agency Information ications PP View All Agency Applications Application In Process 2005 02352 0009 2005 02352 0011 Grants View All Agency Grants View All Agency FSRs View All Agency Profiles
78. loads ma E Internet Explorer Adobe Acrobat Reader Forgot Your Password Request SAGE Access If you have installed a pop up blocker it MUST BE DISABLED before entering the SAGE system This is the DA s grant management system Itis a system that requires authorization for access If you do not have a username and password and would like to use DCA SAGE please contact your Agency Authorized Official who can give you access If your agency is not registered with OCA SAGE please have your Agency Authorized Official Request SAGE Access For DCA SAGE site technical assistance please contact the OCA SAGE help desk at helodeskildca state npLus or 609 292 8134 Thank you Forgot Your SAGE Password 2005 NJ Department of Community Affairs All rights reserved Page 96 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants At the Request User Name and Return to Previous Page REQUEST USER NAME AND PASSWORD Password screen enter oe first nee Instructions Enter your name email address and click the Send button to have a new password generated and last name and email address in the sent to your email address The e mail address entered on this page must match the email address listed in your profile appropriate fields The e mail address must match the email Request User Name and Password address listed in your SAGE profile First Name Cli
79. lp You have submitted this progress report for approval Grant Report Grant 2005 02352 04023 00 Final report yes No General Information Report Tithe Objectives Monitoring Report ee eee Progress Report Approval i e Required Be Monitoring Report Objectives Due Date 3 31 2005 W 1 Remodeling Period 01 01 2005 03 31 2005 VO 2 Safet 3 Amenities Grant Report Forms Status 6 Windows Modifications Required After your report is submitted DCA will review it DCA may determine that your report BEP ETETE needs modifications before it can be accepted and approved If this occurs the report Collapse Entire Tree A will appear on both your Task List and the Report Menu with the status of Progress aa Report Modifications Required Click on the Monitoring Report number Progress Reports Progress Report Modifications Required Click on and Mbnitoring Repo the number Submitting a Progress Report 2005 NJ Department of Community Affairs All rights reserved Page 6 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants s Hocess Level Grant 4dministrata T E bic Report Menu The reason s that your report needs modifications will be shown at the bottom of the page Click on _ the goal objective form EA Grant 2005 02352 0402 3 00 Final report yes No General Informatio
80. n Grant Description the construction of a new three story building containing 12 ane bedroom rental Provide funds to units affordable to families earning 40 of median income Term Begin Date 9 1 2004 Term End Date 10 31 2006 Transfer Ownership of Grant Applicant Grantee Elizabeth City Grant Revision 2005 NJ Department of Community Affairs All rights reserved Page 69 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Enter the date your project will be completed in the Term End Date field Click Save Your revised Grant Information is displayed in the top box and your Previous Grant Information is displayed in the bottom box General Info Budget Approvals Grant Information Save Cancel Grant Title Grant Description Provide funds to Term Begin Date the construction of a new three story buildin the construction of a new three story building containing 12 one bedroom rental units affordable to families earning 40 of median income ween ALAA eee eee eee Term End Date x 10 31 2006 bk Transfer Ownership of Grant 2222252 Applicant Grantee Elizabeth City Sere eae Previous grant information Grant Title Grant Description the construction of a new three story building containing 12 one bedroom rental Provide funds to units affordable to families earning 40
81. n Grant Report Forms Report Tithe Objectives Monitoring Report iar wil collapse Entire Tree ah Status B hae oe e E e Bo Monitoring Report Objectives Due Date 6 30 2005 1 Renodelinag Period 03 01 2005 06 30 2005 2 Safety z v 3 Amenitis 6 Windows Click on the fom ee E Application Form 4 No Errors Last Page Visited Modifications Required please submit addtional documentation to justify your expenditures Powered by IntelliGrants Copyright 2000 2005 Agate Softwar Submitting a Progress Report 2005 NJ Department of Community Affairs All rights reserved Page 7 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants To see the reviewer s notes about the form click pereu moore eanven EMMI tieriwcu waver One noe Show Comments O a o Return to Previous Page MONITORING REPORT Check for Errors Enter the appropriate changes When finished click 10 abc Nequired Field Save Next click Check for Errors If you have made any changes making your form error free click Save 2 again Last modified by Vicky Mayor on 6 17 2005 2 43 33 PM Grant Staff Review General Comments If more than one of your forms needs modification go on to the next objective goal form by clicking Date Submitted By Mods Req d Comment Next Repeat this procedure until you have reported eae Manager
82. nd Total Required Field gt Previous Grant Budget Detail Balanced Housing Description OTHER COSTS PROFESSIONAL FEES WORKING CAPITAL RESERVE DEVELOPER FEE amp OVERHEAD FINANCING amp RELATED CHARGES HSG AFFORDABILITY SERVICE CONSTRUCTION CONSTRUCTION CONTINGENCY Minor Category Sub Total Major Category Sub Total Grand Total Grant Amendment 2005 NJ Department of Community Affairs All rights reserved Page 54 of 103 Drawdown Schedule Contract Info Budget Overview Budget Summary Budget Detail State Federal 27 250 00 2 771 112 00 299 618 00 3 098 180 00 2 698 362 00 3 098 180 00 3 098 180 00 State Federal 27 250 00 2 671 112 00 299 818 00 2 998 180 00 2 998 180 00 2 998 180 00 Version 1 1 11 18 2005 Loan Info Add Budget Item Other 258 000 00 23 250 00 712 000 00 307 500 00 2 685 318 00 36 932 00 4 023 000 00 4 023 000 00 4 023 000 00 a a E Edit Delete i Other 258 000 00 23 250 00 712 000 00 307 500 00 2 785 318 00 36 932 00 4 123 000 00 4 123 000 00 4 123 000 00 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Components Service Areas Conditions Drawdown Schedule General Info Budget Contract Info Grant Budget If you need to include an additional budget item not previously 1n Add Budget Item your Grant Contract cli
83. ning AvailableAdvance Requested Advance 0 00 661 500 00 661 500 00 595 350 00 Balanced polis 661 500 00 3 841 757 00 0 00 0 00 661 500 00 3 841 757 00 0 00 0 00 COSTS TOTALS 661 500 00 3 841 757 00 0 00 0 00 661 500 00 3 841 757 00 0 00 0 00 Minus Cash on Cash on Hand Remaining to Spend Down 595 350 00 Hand to Spend 0 00 Down AMOUNT TO BE PAID AWARD REMAINING 66 150 00 0 00 Submitting a Financial Status Report 2005 NJ Department of Community Affairs All rights reserved Page 31 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants The completed Voucher will be displayed in a new window Print the Voucher and mail it to the address on the top of the 3 New Jerse of Community Afai Voucher Lea iia Division of Hemming TON Soun Diaa Street Sth Foar P O Dos pi Trerton eats Granmet Mut bea Eb x e Abode i Pei pierre oa ba ee tard o ee i ii putas beers g eom Eak AOT oiee gre Vouchers for Draws Advances and Expense Reports look The mailing address will different from each other and the mailing address at the top will sat een en ee apply to your specific Grant Program Parin ke ree purpoun the Eer a Drm pat De ad ndh ere key IO cha ect The procedure for printing Vouchers is the same for all FSRs and all Programs a snc Aana E na pace mona al upiti agreeneris wih paria by tha P Cur
84. nse Summary tab still selected click Edit 1 to activate the fields Back to Grant Menu FINANCIAL STATUS REPORT PAYMENT REQUEST Chg Rental PHH Expense Summary Expense Detail Grant Information Report Information Grantee 1 Great Town Main Contact Vicky Mayor Select the Main Contact from the pull down list EEEE Click either Yes or No to indicate whether this is your Final e e G t Inf ti R rt Inf ti Report final FSR cannot be submitted unless your o_o spore Information Grantee 1 Great Town Main Contact Mayar Vicky mE 2 agency has spent all of the cash on hand eran Ys 2005 02352 04022 00 Request 1 Wor Amount 1 000 000 00 Final Report Yes No Term 1 1 2005 to 12731 2005 Status Initiated Payee Reference Current Report Period a to E Comments to the Review Team from the Grantee oo of 500 Characters CURRENT BUBGET TOTAL PE AM BUDGET REMAINING PERIOD BUDGET ITEMS EXPENSES EXPENSES Award Other Award Other Award Other Award Other Construction On Site 1 000 000 00 500 000 00 0 00 0 00 1 000 000 00 500 000 00 0 00 0 00 Improvements TOTALS 1 000 000 00 500 000 00 0 00 0 00 1 000 000 00 500 000 00 0 00 0 00 Minus Cash on Cash on Hand Remaining to Spend Down 1 000 000 00 Hand to Spend 0 00 Down AMOUNT TO AWARD REMAINING 0 00 BE PAID 0 00 Required Field Submitting a Financial Status Report 2005 NJ Department of Comm
85. nt objectives Tn this way the DCA Grant Manager will know that you are changing an Objective that is currently included in your Grant ANE Contract not adding a new Objective Grant Amendment 2005 NJ Department of Community Affairs All rights reserved Page 47 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Components Service Areas Drawdown Schedule Loan Info Change an Objective Current Objectives Listed in eR SAGE Objectives F Add Objective If your Project s Objectives are listed in the Current se Tae Objectives section click the radio button in front of the Short Description Objective you want to change Detailed Description Click the Edit button to activate the fields of 500 Characters Methods of 500 Characters Evaluation Click of 500 Characters to select Required Field Current Objectives Number Short Description Detailed Description Methods Evaluation 1 Curbs and Install new concrete curbs and sidewalks curbs and Sidewalks fill areas between sidewalk and street with sidewalks installed topsoil by contractor Grant Amendment 2005 NJ Department of Community Affairs All rights reserved Page 48 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Components S
86. nt of Community Affairs SAGE manual for Applicants and Grantees Obtaining an Adobe PDF file of your completed Application Forms At the Application Menu click Application PDF on the lower left side of the screen You will be brought to the View Full PDF screen Start Menu Admin Application Menu User Victoria Horrocks 2 Help s Application 2005 02352 0011 General Information RFP Type Competitive Application Manager Richard Montemore 4 Application Site Submitted Due Date 12 31 2005 Sat Date Submitted 8 25 2005 Original Agency Information View Applicant Information A Application Information e Application Program Description Project Objectives e Application 4pproval Path Contacts e DCA SAGE Review Team e Send Email to Application Contacts Components e Program Components e Optional Components e Service 4reas Budget Pages Review Results e Recommendation Results e Manager Review History e View Application Status History e Compare Application Versions DA ENENENNENEENEENEEEENEEEEHEHEEEEK POE TA application PDF Page 93 of 103 2005 Balanced Housing NPP 2005 Application Application Forms 4 Collapse Entire Tree G I SECTION I GENERAL INFORMATION i pplicant Information E 5 SECTION II PROJECT IDENTIFICATION PART B Project Location PART C Project Description PART D Type of Construction PART E Type of Development PART F Type of Units PA
87. nt to Change General Info Term in conjunction with another Change General Info Term Amendment item otherwise request a Revision Change Budget Change General Info Grant Title Budget Appropriations changed Change Work Plan Objectives Total Grant Amount unchanged Change Work Plan Scope of Services Change Budget Change Contract Information Change Grant Conditions Change Component Service Areas Change Draw Schedule Change Loan Information Amendments and Revisions 2005 NJ Department of Community Affairs All rights reserved Page 34 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Documentation Attachment Grantee Signature s Required Agreement Data Sheet Purpose Amendments Z Change General Info Term Z Change General Info Grant Title Description Agreement Data Sheet Section C Work Plan Section C Work Plan Budget lt Change Work Plan Objectives e Ye Ye Change Work Plan Scope of Services Change Budget Increase N Z Change Budget Decrease Budget Data Sheet Z Change Budget Funding Source Change Section A all pages and High Risk Recipient lt Change Contract Information if High Risk Recipient is yes Agreement Data Sheet Ves Change Grant Conditions Yes Change Component Service Areas Ag
88. nu page click on View Revisions You will be taken to the View Edit Grant Information page 2005 NJ Department of Community Affairs All rights reserved gy NJ DCA PAGE Start Menu Welcome to the Department of Community Affairs System for Administering Grants Electronically You do not have any system messages Task List Actions Required Collapse Entire Tree le El Agency Profile E Submissian Required wo Click here to create a new profile El Grants Fi Gtaot Revisian Modifinationa Required 2 004 023552 19635 00 SAGE User Agency 1 Access Level Agency Authorized Official User Frank Filipek Help F Initiate an Application There are no RFPs currently available to you at this time Quick Links Search for Agency Information View All Agency Applications View All Agency Grants View All Agency FSRs View All Agency Profiles View Old System Messages Maintain Your Account Grant 2005 02352 04022 01 Grantee 1 Great Town Status Grant Revision Modifications Required Access Level Grant Administrato Start Menu Agency Info Weg ua u User Vicky Mayor Help Balanced Housing NPP 2005 Grant Grant 2005 02352 04022 01 General Information Term 1 1 2005 12 31 2005 Amount 1 000 000 00 Available Balance 0 00 Cash On Hand 500 000 00 Grant Revision Modifications Status Required Agency Information View Grantee Information Grant Revision Page 77 of 103
89. oceed to Submitting the Amendment Term Begin Date 5 1 2004 Term End Date 6 30 2007 Previous grant information Grant Title Residency project a 109 Grant Description forth Residency project a 109 unit single room occupancy rental facility Provide funds to Term Begin Date 5 1 2004 Term End Date 4 30 2007 Grant Amendment 2005 NJ Department of Community Affairs All rights reserved Page 43 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Work Plan Objectives and or Scope of Services Objectives If you selected the M Change Work Plan Objectives and or M Change Work Plan Scope of Services checkbox es in the Purpose of Amendment section click the Work Plan tab Purpose of Amendment Submit Amended Grant Cancel Grant Amendment Check for Errors Please indicate what is being modified and click the Save Selections button directly underneath the checkboxes Specific fields on all of the tabbed pages will be opened for editing depending on what you have checked in this box Change General Info Term Change General Info Grant Title Description Change Work Plan Objectives Change Work Plan Scope of Services Change Budget Change Component Service Areas Justification Explanation for each Purpose of Amendment item selected 56 of 1000 Characters Save Selections Loan Info Components Getrvi
90. on You do not have any system messages Section 2 System Messages Project Management Task List 4 Collapse Entire Tree M 1 Agency Profile F Maintain Your Account a Approval Required o Edit Your Contact Information Isles Inc Required Update Community Concepts LLC ra Hunterdon County Educational Services Commission Required Update x Gloucester County College Required Update 75 Bergen County Required Update Applications DCA SAGE Overview View All DCA SAGE RFPs View All DCA SAGE Agencies View All DCA SAGE Contacts View All DCA SAGE Applications View All DCA SAGE Grants View All DCA SAGE FSRs View All DCA SAGE Progress Reports View All DCA SAGE Grant Orders View All DCA SAGE Payments E Application In Process 2006 15234 0055 2006 15234 0056 2006 15234 0058 Grants Section 4 Task List x 3 Grant In Revision x x Section h Quick Links 2001 023552 1687 00 E 2002 02352 1254 00 7 2004 02352 1963 00 E Grant In Amendment 2002 02352 1250 00 2004 02352 1976 00 Expected Attachments view Vid system messages View Old Expected Attachments View All DCA SAGE Reports View DCA SAGE Training Videos View available grant opportunities DCA SAGE Manuals Grantee User Manual Powered by IntelliGrants Copyright 2000 2005 Agate Software SAGE Start Menu Page 98 of 103 Version 1 1 11 18 2005 New Jersery Department of Communi
91. ousing Description State Federal OTHER COSTS REPLACEMENT RESERVE WORKING CAPITAL 50 250 00 H A S 65 000 00 MARKETING EXPENSES PROFESSIONAL FEES 329 879 00 Clickthe Budget Item Nane CONTINGENCY 310 710 00 DEVELOPER FEE 724 000 00 FINANCE ETC 693 167 00 ACQUISITION 600 000 00 OOOO OOO 0 0 3 624 290 00 7 689 471 00 Minor Category Sub Total 4 000 000 00 10 086 767 00 Approved Expenses 65 000 00 Major Category Sub Total 4 000 000 00 10 086 767 00 Grand Total 4 000 000 00 10 086 767 00 Required Field Grant Revision 2005 NJ Department of Community Affairs All rights reserved Page 73 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Change the State Federal O dollar amount Click Save If the system does not return you to the Budget Detail page and you need to revise additional budget items click the Budget Detail tab Continue this process until you have entered your revisions to each General Info Budget Approvals Grant Budget Budget Overview Budget Summary Budget Detail Add Budget Item F Balanced Housing Imported GRITS Component Save Cancel Budget Category for this budget item Balanced Housing OTHER COSTS Provide a short description for this budget item should be Click Budget Detail CONSTRUCTION budget item that IS to
92. print and or save a copy of your original and or amended budget by clicking the View PDF button An Adobe PDF file in table format will be displayed You may save and or print this document Managing Grants Conditions Drawdown Schedule Grant Budget Budget Overview Budget Summary Budget Detail F Balanced Housing Imported GRITS Component Balanced Housing Description OTHER COSTS C SITE BUILDING ACQUISITION WORKING CAPITAL RESERVE FINANCING AND RELATED CHARGES HOUISNG AFFORDABILITY SERVICE PROFESSIONAL FEES CONSTRUCTION CONSTRUCTION CONTINGENCY xI DEVELOPER FEE AND OVERHEAD Minor Category Sub Total Approved Expenses Major Category Sub Total Grand Total Add Budget Item State Federal 34 000 00 2 220 257 00 250 473 00 2 504 730 00 2 504 730 00 2 504 730 00 Approvals Funding Accounts General Info Work Plan Budget Contract Info Components Service Areas Other 400 000 00 455 000 00 278 000 00 335 000 00 4 629 743 00 54 527 00 605 000 00 6 757 270 00 6 757 270 00 6 7 57 270 00 Required Field View PDF Grant Amendment 2005 NJ Department of Community Affairs All rights reserved Page 57 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Contract Information Contract Information is rarely changed once a Grant is active If you
93. psikis Amendment by looking under the Task List on the SAGE Start EEE ETE Welcome to the Department of Community Affairs Menu page System for Administering Grants Electronically Select an RFP You do not have any system messages v Apply for a New Grant View available RFPs Task List Actions Required Quick Links Collapse En Search for Agency Information View All Agency Applications View All Agency Grants View All Agency FSRs View All Agency Profiles View Old System Messages Applications Application In Process 2005 02352 0009 amp Grants x E Grant Amendment in Process i Maintain Your Account Grant Executed View Audit Log 2005 02352 04023 00 Grant Conditions Reg d View Your Agency Information E FSRs Edit Your Contact Information Amendment Approved If your Grant Amendment is approved the final status will be Grant U AEEA welcome to the Department of Community Affairs Amended System for Administering Grants Electronically You do not have any system messages You will receive a letter and an addendum to your original Grant Contract View available RFPs If your Amendment requires signatures sign in the appropriate places and return the document s to your Grant Manager Sy ras ER EE EA gt Quick Links Search for Agency Information View All Agency Applications View All Agency Grants View All Agency FSRs View All Agency Profiles View Old Sy
94. r in the process of being paid Amendment request at this time Balanced Housing NPP 2004 Grant Grant 2004 02352 1977 00 Start Menu Agency Info Werau User Robert Bowser Help Grant Related Items amp Collapse Entire Tree A General Information z maa Budast Overvi Term 4 1 2004 3 31 2007 a ee t 2 303 000 00 Aadvance Requests mount 2 303 000 Tee eee Advance 1 Financial Status Reports Initiated Available Balance 2 285 000 00 Cash On Hand 18 000 00 Status Grant Executed x FSR 1 BH Imported GRITS Component Agency Information View Grantee Information Grant Amendment 2005 NJ Department of Community Affairs All rights reserved Page 38 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Select the areas of your grant that you want to amend by patie rune Henn FEM EGiE COAMINEORM AON clicking the checkboxes in the Purpose of Amendment Instructions Please complete the information below For further instructions please click the Help icon in the section k upper right hand corner of the page Purpose of Amendment Submit Amended Grant Cancel Grant Amendment Check for Errors Please indicate what is being modified and click the Save Selections button directly underneath the checkboxes Specific fields on all of the tabbed pages will be opened for editing depending on what you have checked in th
95. ral 50 000 00 Required Field Loan Info Your new budget item will be added to your Budget Detail list you can click the Budget Detail tab to check with the dollar amount Components Service Areas Conditions Drawdown Schedule General Info Work Plan Budget Contract Info gt Grant Budget displayed in green F Balanced Housing Imported GRITS Component Balanced Housing The dollar amount will be added to the Grand Total Description State Federal Other OTHER COSTS PROFESSIONAL FEES 258 000 00 If you want to add more budget items go back to Add a Budget Item and follow the directions again WORKING CAPITAL RESERVE 23 250 00 DEVELOPER FEE amp OVERHEAD 712 000 00 FINANCING amp RELATED CHARGES 307 500 00 HSG AFFORDABILITY SERVICE 27 250 00 If you don t need to amend any other areas of your grant proceed to Submitting the Amendment CONSTRUCTION 2 771 112 00 2 685 318 00 CONSTRUCTION CONTINGENCY 299 818 00 36 932 00 O oO 0 O O o0 d d Demolition 50 000 00 Minor Category Sub Total 3 148 180 00 4 023 000 00 Approved Expenses 2 698 362 00 Major Category Sub Total 3 148 180 00 4 023 000 00 Grand Total 3 148 180 00 4 023 000 00 Required Field Grant Amendment 2005 NJ Department of Community Affairs All rights reserved Page 56 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees You can
96. rant Executed gt Grant Search Grant Number Agency Application Request for Proposal Status Award Amount 2004 99901 0264 00 lt f Cross Acceptance 2004 Grant Executed 15 000 00 Records 1 1 of 1 Amend Grant At the Grant Menu page click the Amend Grant button NJDCA t Grant 2005 02352 04022 00 g SAGE Grantee 1 Great Tow aa Status Grant Executed k Access Level Grant Administrato Balanced Housing NPP 2005 Grant Grant 2005 02352 04022 00 General Information ae TF Overview Term 1 1 2005 12 31 2005 Draws Amount 1 000 000 00 Available Balance 0 00 Cash On Hand 500 000 00 Status Grant Executed Approved Payment Required Draw 1 Initiated Draw 2 Grant Amendment 2005 NJ Department of Community Affairs All rights reserved Page 37 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants A confirmation box will ask if you are sure Click OK Microsoft Internet Explorer This will take you to the View Edit Grant Information page YQ Secor Sere reared gt een ey IF you are only planning on revising the budget and or extending the grant term end date you should Revise the grant instead If you have an FSR a Grant Revision or another Grant Amendment 1n progress ae cannot submit a Grant You cannot amend revise a grant while there is an FSR in progress review o
97. rant Title Description Fj Change Work Plan Objectives Fj Change Work Plan Scope of Services Change Budget C Change Component Service Areas Justification SSS _ 100 000 00 is needed in order to fulfill the project and objectives in the timeframe scheduled 096 of 1000 Characters Save Selections Modifications Required More details are needed to amend this Grant Components Service Areas Conditions Drawdown Schedule Loan Info Suceral Info Work Plan N Budget Contract Info se Grant Information Grant Title HOUSING Grant Description Low income families Provide funds to Term Begin Date 1 1 2005 Term End Date 12 31 2005 Transfer Ownership of Grant _ Applicant 1 Great Town Grantee 1 Great Town At the Grant Menu a message will appear stating You have submitted LIN crant zoo aao the grant amendment for approval AGE Grantee 1 Great Town Status Grant Amendment Review Required Access Level Grant Administrato Start Menu Agency Info Pete nage User Vicky Mayor Help Grant 2005 02352 04022 00 Grant Related Items Collapse Entire Tree Budget Overview General Information Grant Amendment 2005 NJ Department of Community Affairs All rights reserved Page 63 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants During the review process you can check the status of your Grant
98. reement Data Sheet Draw Schedule lt Change Draw Schedule lt Change Loan Information Agreed as to Revisions Change Budget no dollar amount change Budget l Change end date Agreement Data Sheet Amendments and Revisions 2005 NJ Department of Community Affairs All rights reserved Page 35 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Grant Amendment Getting Started Login to SAGE At the Start Menu if you are a Main Contact for this Grant and you see the grant you want to amend in the Task List under Grants Grant Executed click the grant number This will take you to the Grant Menu Continue at Amend Grant At the Start Menu if you are a Main Contact for this Grant and you do not see the grant you want to amend in the Task List under Grants gt Grant Executed click View All Agency Grants O under Quick Links This will take you to the Search Grants page or possibly Grant Amended or Grant Revised Welcome to the Department of Community Affairs System for Administering Grants Electronically You do not have ap Click the gart Task List Actions Requir A Collapse Ent Applications Application In Process 2005 02352 0009 2005 02352 0011 Grants E Grant Executed 2005 02352 04022 00 2005 02352 04023 00 Grant Conditions Req d E FSRs Initiated 2005 023
99. request a Grant Revision after a grant has been executed 1f The total grant amount remains the same but budget details have changed You need a time extension on the project Seleucia Agency Info User Vicky Mayor Initiate an Application Getting Started Welcome to the Department of Community Affairs Login to SAGE System for Administering Grants Electronically At the SAGE Main Menu Click on the Grant Number you want to revise Select an RFP You do not have any system messages a v Apply for a New Grant View available RFPs This will take you to the Grant Menu Task List Actions Required Quick Links O Click the ho Search for Agency Information 2b _Anplicat InP View All Agency Applications ication in Process Gral Number Pp View All Agency Grants 2005 02352 0009 eR a View All Agency FSRs View All Agency Profiles View Old System Messages 2005 02352 0011 Grants SL Grant Executed S005 02352 04022 00 Maintain Your Account 2005 02352 04023 00 Grant Conditions Req d View Audit Log FSRs View Your Agency Information AGE Grantee 1 Great Town Status Grant Amended Access Level Grant Administrato Start Menu Agency Info Heenan TT User Vicky Mayor Help Balanced Housing NPP 2005 Grant At the Grant Menu click on Revise Grant ry JDCA ay aan Grant 2005 02352 04022 01 Grant Related Items amp Collapse Entire
100. rer page Pages om fi tr fi Sdan Z Rare cages Auto Flotate and Center ont ect cig boosten come I Chome Paper Source by POF paga sine _ 8S Humbenjn fi needed lt lt j ari wate Pee b Fi o iistart 2 bon Microsoft oul A ttem 342 Payment L icai ydcasharechtT nem 2242 Rayment wia i ao un a Pran EDCA Savat Praia 5 ag ay Submitting a Financial Status Report 2005 NJ Department of Community Affairs All rights reserved Page 32 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants You may Save a Copy of the PDF file in your computer system Close the Voucher window by clicking the in the upper right corner of the screen Save a Copy Q My Recent Documents E BESA op M y Documents E My Computer one Ter Pa New Jersey Department of Community Affairs Drawdown Payment Voucher Division of Housing 101 South Broad Street 5th Floor P O Box 806 Trenton NJ 08625 0806 Grantee Name Elizabeth City Note If this payment is to be sent to a different address than indicated on grantee s W 9 please submit a request on grantee letterhead stating both the former address and the new address Project Name Grant Loan Agreement Number 2005 02352 2525 00 mea wy _ M m a 3 ar anae Savein DCA Grant 2005 v Ov gt a _ iGentification for reference p
101. rtment of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Change the State Federal dollar amount Click Save If the system does not return you to the Budget Detail page click the Budget Detail tab General Info Grant Budget Budget Overview Budget Summary Budget Detail Add Budget Item F Balanced Housing Imported GRITS Component Budget Approvals Save Cancel Budget Category for this budget item Balanced Housing OTHER COSTS Provide a short description for this budget item should be Click Budget Detail lH A S H 4 5 pk Enter the dollar amounts associated with the budget item State Federal Other 65 000 00 Expended 65 000 00 Expended 0 00 for Balanced Housing OTHER COSTS for Balanced Housing OTHER CQ Yj Required Field O Revise the dollar arrount Provide a more detailed description for this budget item Grant Revision 2005 NJ Department of Community Affairs All rights reserved Page 72 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants At the Budget Detail page click on the Name of another budget TE item you want to revise Grant Budge Budget Overview Budget Summary Budget Detail Add Budget Item Balanced Housing Imported GRITS Component Balanced H
102. s not list your Project s Objectives 3 e p jective ave ance Objectives and you are changing one of your previously t dadea a e b established objectives GRI Short Description Detailed Description of 500 Characters Methods of 500 Characters Evaluation of 500 Characters Required Field a Current Objectives There are no current objectives Previous objectives There were no previous objectives for this grant The reason might be that your Grant information was converted from DCA s previous Grant Management System GRITS To determine if your information was converted from GRITS click the Budget tab and select Budget Overview If your data was converted from GRITS the link will include the language Imported GRITS Component See Budget Grant Amendment 2005 NJ Department of Community Affairs All rights reserved Page 46 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants in the Purpose of Amendment section in the Justification Purpose of Amendment text box include a statement that the Objective you add will Speatictields on al of the tabbed pages will be opened for editing depending on what you have checked in this box be an amendment of a previous Objective from your current Cl Change General Info Term Change General Info Grant Title Description Grant Contract se sk
103. sing Projects that are located in municipalities that are eligible in accordance with 4 above shall not be eligible to receive a funding commitment or program funding until the municipality s Fair Share Plan has been judicially approved by the issuance of a Judgment of Repose I certify that a municipal resolution to apply for Balanced Housing funds has been presented and approved by council and that the original sealed resolution will be submitted under separate cover I understand that without the municipal resolution this application will be considered incomplete and will not be reviewed See Sample Resolution Appendix L Municipal Resolution x Mayor s Letter Authorized Agency Signatory EA Attachment B Balanced Housing Only 2005 NJ Department of Community Affairs All rights reserved Page 86 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Project Location Complete all fields in the form For some ProT TANIS Return to Previous Page SECTION II PROJECT IDENTIFICATION Check for Errors you will be asked to determine 1f your project is PARTEY PROJET TEOL ATION Required Field located in a Smart Growth area If this 1S the case Instructions Please complete this page then click the save button for your project click the hyperlink for the Smart 9 Growth Locator oO If you don t know your Census Tract click
104. stem Messages Application In Process 2005 02352 0009 2005 02352 0011 amp Grant Amended 2005 02352 04022 01 Maintain Your Account 5 Shahi EE i View Audit Log 2005 02352 04023 00 Grant Conditions Req d View Your Agency Information Grant Amendment 2005 NJ Department of Community Affairs All rights reserved Page 64 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Amendment Rejected DCA program staff may reject a Grant Amendment request Task List Actions Required 3 Quick Links Rejected Amendment submissions are retained in your SAGE Collapse Entire Tree eee gee oe digital file for historical purposes The most recently approved Application In Process ag I 2005 02352 0009 version of your grant will remain active Pee View All Agency FSRs mans z View All Agency Profiles i View Old System Messages To see why your Grant Amendment was rejected in the Task ey eee e e a aeee o Maintain Your Account List under Grant Amendment Rejected click on the Grant en ENGET Amertdhent TTT View Audit Log SO 2005 02352 04023 00 Grant Conditions Req d View Your Agency Information Number FSRs Edit Your Contact Information Initiated This will take you to the Grant Menu ee ae ee e Current Budget Overview At the Grant Menu scroll down to History
105. sult in loss of data that has been modified associated with that purpose The data will return to what it was xs before the checkbox was checked Continue General Info Budget Approvals gt Grant Information Make sure you selected the appropriate Purpose of Revision items and then click OK Grant Revision 2005 NJ Department of Community Affairs All rights reserved Page 68 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants General Information If you selected the Change General Info Term Go to Grant Menu checkbox click the General Information tab O Click Edit to activate the fields VIEW EDIT GRANT INFORMATION Instructions Please complete the information below For further instructions please click the Help icon in the Upper right hand corner of the page Purpose of Revision Submit Revisions Check for Errors Please indicate what is being modified and click the Save Selections button directly underneath the checkboxes Specific fields on all of the tabbed pages will be opened for editing depending on what you hawe checked in this box Change General Info Term Change Budget Award Increase 300 000 00 Justification Cost overrun O12 of 1000 Characters Click General Info Tave Selections General Info Budget Approvals Grant Information Grant Title the construction of a new three story buildi
106. the upper right hand corner of the page Click on the desired Application number Application Search You will be brought to the Application Menu Application C Request For Proposal Balanced Housing NPP 2005 RFP Type o Status Application In Process Application Cancelled Application Submitted Fiscal Year Agency County State Wide NJ Atlantic Bergen Burlington Division Application Manager Search criteria Status IN Application Submitted ana Request For Proposal Balanced Housing NPP 2005 Application Search Application Agency Status Request For Proposal Division Application Manager p 2005 02352 Isles Inc Application Balanced Housing NPP Division of Richard Montermore De eee ee Submitted 2005 Housing p 2005 02352 Willingboro Application Balanced Housing NPP Division of Richard Montermore Township Submitted 2005 Housing Application Balanced Housing NPP Division of Richard Montemore Submitted 2005 Housing 2005 02352 Community Application Balanced Housing NPP Division of Richard Montemore 0035 Concepts LLC Submitted 2005 Housing p 2005 02352 Community Application Balanced Housing NPP Division of Richard Montermore Concepts LLC Submitted 2005 Housing Records 1 5 of 5 Finding an Application when it is not on your task list 2005 NJ Department of Community Affairs All rights reserved Page 92 of 103 Version 1 1 11 18 2005 Managing Grants New Jersery Departme
107. tion Report Information Grantee 1 Great Town Main Contact Mayar Vicky mE 1 Grant 2005 02352 04022 00 Request Award Amount 1 000 000 00 Status Initiated Term 1 17 2005 to 12 31 2005 Payee Reference HE Comments to the Review Team from the Grantee ae E oo of 500 Characters Cash on Hand Award Remaining Allowable Draw Draw Request 0 00 1 000 000 00 1 000 000 00 0 00 Required Field Submitting a Financial Status Report 2005 NJ Department of Community Affairs All rights reserved Page 14 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants As soon as you click in the Payee Reference field O a box appears Microsoft Internet Explorer explaining that the data you enter in this field will be included on the A Payee must show his own invoice billing number or any other identification for reference purposes This information i is recorded on the check stub and aids the payee to identify the invoices which have been paid check from DCA to your agency enabling you to apply the funds appropriately Click OK Enter your reference information in the Payee Reference Back to Grant Menu FINANCIAL STATUS REPORT PAYMENT REQUEST Check for Errors field O Draw il Type your comments if any in the field labeled Comments Draw Request to the Review Team from the Grantee 2 Enter the dollar
108. tted this program report for approval Submitting a Progress Report 2005 NJ Department of Community Affairs All rights reserved Page 10 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Submitting a Financial Status Report What is an FSR In order to receive grant funds from the Department of Community Affairs DCA agencies must submit Financial Status Reports FSRs Only agency personnel with a grant security level of Grant Administrator or Financial Officer may create and or submit FSRs The program requirements of the Grant determine the type of FSRs that the agency will use Some programs specify Draws while other programs stipulate Advances for the first payment followed by Expense Reports for subsequent payments To determine which method to use an agency can check the Grant Contract or contact the Grant Manager FSR Type Description Draw Draws are predetermined percentages of a grant An agency whose Grant Contract includes a Drawdown Schedule will use Draws to obtain funds periodically on a pre determined timetable Advance Advances are disbursements of funds from DCA to grantees that help cover startup project costs When Grant Contracts include Advances grantees submit Advance Requests to obtain one time payments representing a percentage of the total grant Expense Report An Expense Report is used to request reim
109. ty Affairs SAGE manual for Applicants and Grantees Managing Grants Section 1 Task Bar At the top of the screen a task bar displays Where you are right now highlighted in dark ereen O Your agency and your access level in the upper right corner Your user name Clicking your User name will bring you to the Edit Your Contact Information page where you can change your own user information and or password The boxes in the green bar are actually buttons that will take you to other locations within SAGE access Help or allow you to Logout of the system 2005 NJ Department of Community Affairs All rights reserved User Agency New Jersey Department of Community Affairs Access Level SAGE System Administrato Start Menu Admin User Victoria Horrocks Help 4 yy Welcome to the Department of Community Affairs System _Initiate a Grant Application for Administering Grants Electronically Select the type of Grant Program You do not have any system messages Project Management Task List Quick Links 4 Collapse Entire Tree M Maintain Your Account Edit Your Contact Information Agency Profile Approval Required Isles Inc Required Update Community Concepts LLC Hunterdon County Educational Services Commission Required Update Gloucester County College Required Update Bergen County Required Update Applications DCA SAGE Overview View All DCA SAGE
110. umber or any other identification For reference purposes This information is recorded on the check stub and aids the payee to identify the invoices which have been paid Advance Request Grant Information Report Information Grantee Main Contact Grant 2005 99900 0041 00 Request 2 Award Status Initiated Amount 52 500 00 Term 10 8 2004 to 4 8 2006 Comments to the Review Team from the Grantee Payee Reference 554321 Comments here 13 of 500 Characters Requested Advance 10 000 00 Cash on Hand 26 250 00 Award Remaining 26 250 00 AvailableAdvance 26 250 00 Required Field Submitting a Financial Status Report 2005 NJ Department of Community Affairs All rights reserved Page 21 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Click Check for Errors to confirm your work If Back to Grant Menu FINANCIAL STATUS REPORT PAYMENT REQUEST e Check for Errors SAGE reports errors click Edit to correct the errors a Advance 2 v and resave O Check Errors Advance Request When you are ready to submit the Advance Request to DCA click the Submit button Grant Information Port Information Grantee 1 Main Contact Request Status In Grant Award Amount Term 10 8 2004 to 4 8 2006 Comments to the Review Team from the Grantee 52 500 00 Payee Referen
111. unity Affairs All rights reserved Page 26 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants As soon as you click in the Payee Reference field a box appears Microsoft Internet Explorer explaining that the data you enter in this field will be included on the A Payee must show his own invoice billing number or any other identification For reference purposes This information is recorded on the check stub and aids the payee to identify the invoices which have been paid check from DCA to your agency enabling you to apply the funds appropriately Click OK Fill in or modify the Payee Reference and Current Hpense Summary Report Period fields Grant Information Report Information If you have any information you would like to communicate z R rantee 1 Great Town Main Contact Mayar Vicky gt to your Program Manager enter the text in the Comments Grant 2005 02352 04022 00 Request 1 A A Award to the Review Team from the Grantee field Amount oS pinal Ge pent O Yes No Term 1 1 2005 to 12 31 2005 Status Initiated Click Save when you have finished entering information Payee Reference Current Report Period to HE 2 Check the Cash on Hand Remaining to Spend Down Comments to the Review Team from the Grantee field to verify your remaining revenue If this is your first R FSR the full
112. ur Contact Information DCA SAGE Overview View All DCA SAGE RFPs View AILDCA SAGE Agencies View All DCA SAGE Contacts View All DCA SAGE Applications View All DCA SAGE Grants View All DCA SAGE FSRs View All DCA SAGE Progress Reports View AILDCA SAGE Grant Orders View All DCA SAGE Payments View AILDCA SAGE Agency Profiles View All DCA SAGE Audits View Old System Messages View Old Expected Attachments View All DCA SAGE Reports View DCA SAGE Training Videos View available grant opportunities DCA SAGE Manuals Grantee User Manual Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Quick Links Search for Agency Information Section 5 Quick Links Your Quick Links box is customized to your unique role in the Application and or Grant process You may View All Agency Grants View All Agency FSRs or may not see all the topics listed in these samples depending upon your responsibilities and security level View All Agency Profiles View Old System Messages If you click the View DCA Training Videos link you will be brought to a screen where you can select from Maintain Your Account View Audit Log several online instructional videos a a ieee Edit Your Contact Information If you click the View Old System Messages link you will be able to review any System Messages that you User Manual Download DCA SAGE User Manual previousl
113. ur Grant Amendment are displayed at the bottom of the View Edit Grant Information page At the View Edit Grant Information page click the tab that applies to DCA s comments Make the required modifications and Save your changes Continue this process until you have entered your modifications to each of the forms noted by DCA Staff Save each page Click Check for Errors If SAGE finds errors make the necessary corrections and resave When you have finished click Submit Amended Grant You will be returned to the Grant Menu 0 Click the appropriate tab Once you have submitted your Amendment you cannot make any additional changes If notice an error or you need to change something in your Amendment Request contact your DCA Grant Manager and ask him or her to return your Amendment Request with Modifications Required AGE Grantee 1 Great Town rant Amendment Modifications Required Access Level Grant A4dministrato IEW EDIT GRANT INFORMATION D NJDC D A Grant 2005 02352 04022 00 e information below For further instructions plea the Help icon in the Purpose of Amendment Submit Amended Grant Chee for Errors Please indicate what is being modified and click the Save Selections button directly underneath the checkboxes Specific fields on all of the tabbed pages will be opened for editing depending on what you have checked in this box CI Change General Info Term C Change General Info G
114. urposes This information is recorded ch have been paid Do not use more than 20 characters _ presentative certify that the Balanced Housing funds _ Contract Agreement for this project and that this vith all executed agreements which pertain to this Signature Date pucher is correct in all its particulars that the j rendered and that no bonus has been given or Draw Voucher 1 Adobe PDF Files pdf ba Vendor ID validate correct 2 digit location code GO Number sWAmount IDIS Number s if needed We certify that the articles have been received or services rendered as stated herein OCA Program Representative OCA Program Supervisor aT o Peo 2005 NJ Department of Community Affairs All rights reserved start O inbox Microsoft Out ttem 3 242 Payment V C9 WDeadtdeasharedt W ttem 3 242 Payment V o9 submitti Submitting a Financial Status Report Page 33 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants Amendments and Revisions If your Program needs have changed during the course of your project you may request an Amendment or a Revision to your Grant Contract with DCA You may not submit an Amendment or Revision if you have another Amendment Revision or Financial Status Report being processed Amendment or Revision Request an Amendment if you want to Request a Revision if you wa
115. y for submission to DCA o aracters ees pees PES Ree pn ea To submit the report return to the Report Menu by M ar i i ee If you ve completed the last clicking Report Menu in the task bar MRU Seme mem e BAS you won t see a Nest button Submitting the Progress Report At the Report Menu page click Submit ey JDCA crant 2005e xem oo AGE Status Grant Executed The system will prompt you to confirm your access Leven at a Grant Report Sport bale l5 y Grant 2005 02352 0402 2 00 Final report yes No e 7 a a Actrinistrator or DCA s ae aes ee ae E EP a eet gine as hae SP Grant Report Forms Grant Manager can actually Report Title Objectives Monitoring Report E eee ae pe status Progress Report Initiated submit the Progress Report Se ee to DCA Period 01 01 2005 03 31 2005 Report A Check Errors B Applicaton Form Last Page Visited Submitting a Progress Report 2005 NJ Department of Community Affairs All rights reserved Page 5 of 103 Version 1 1 11 18 2005 New Jersery Department of Community Affairs SAGE manual for Applicants and Grantees Managing Grants You will receive a message across the top of the screen NIDCA 66 g k Grant 2005 02352 0402 3 00 which reads You have submitted this progress report S AGE Grantee 1 Great Tom Access Level Grant 4dministrato 393 for approval Start Menu gency Info Report Menu User Mitza Mayor He
116. y saved see Section 2 System Messages eoe ick Links d FTA Videos Agency Qu If you click the Edit Your Contact Information link you will be taken to your personal Edit Your Contact 3 Quick Links Information page where you can change your information and or SAGE Password a pe ee If you click the User Manual link an Adobe PDF document of the User Manual will be downloaded DCA SAGE Overview If you click any of the View All links you will be brought to a Search page where you can find and Beceem eta work on the desired topic eee View All DCA SAGE FSRs View All DCA SAGE Progress Reports View All DCA SAGE Grant Orders View All DCA SAGE Payments View All DCA SAGE Agency Profiles View All DCA SAGE Audits View Old System Messages View Old Expected Attachments ia ii View All DCA SAGE Reports DCA Quick Links View DCA SAGE Training Videos View available grant opportunities DCA SAGE Manuals Grantee User Manual SAGE Start Menu 2005 NJ Department of Community Affairs All rights reserved Page 103 of 103 Version 1 1 11 18 2005

Attachment D – Forgot your SAGE Password

Contents

Download Pdf Manuals

Related Search

Related Contents

Attachment D &ndash; Forgot your SAGE Password

Contents

Download Pdf Manuals

Related Search

Related Contents

Attachment D – Forgot your SAGE Password