SBSRv3 user guide - Curriculum Support
Contents
1. Step 4 Schedule a date only if the student report does not need to be viewed immediately Step 5 Decide if the student report s is to be sent via email to a specified email address Click on Go A message should appear confirming the report s was generated Go to Access My Reports to view the report Enter the date the report was requested if not the current date and click Go PRINTING PEER COMPARISON REPORT Tabulates the number of A s B s C s D s and E s for all students in a particular year cohort in all Key Learning Areas r Hama f Pear Comparison Progress Set Reporting paned f Generate Peer Comparison Report 4 Calendar Year 2008 5 i i hoe Click the Peer lod Year Scholastic Year All Step 3 Comparison tab Report Type Counts Scheduled Date oa ioc 20 14 T Choose Yes for Email nolilication delivery i No Step 5 Step 6 p Hesel Step 1 Choose the calendar year for which you wish to generate the peer comparison report Step 2 Choose the appropriate reporting period Step 3 Choose a particular scholastic year or leave as All Step 4 Choose whether or not to display the peer comparison report as counts numbers only or percentages and counts Step 5 Select a date only if the Progress Report is to be viewed later Step 6 Select Yes to receive the Progress Report via email or send to an alternate email address Type in the alternate emai2. System Statistics F Jared Artl Ready for Approval Approve Review Again to be approve d gt Logoff o Sanj Ready for Approval Approve Review Again E Zelie Ready for Approval Approve Review Again Click the g Jack Ready for Issue UnApprove check box g Evang I Ready for Issue UnApprove prior to Chloe Ready for Issue UnApprove clicking the O Ruth Ready for Issue UnApprove bulk O Maddisor Ready for Issue UnApprove Reports approve F Mitchum Ready for Issue UnApprove pa bial button final printing Fj Elizabeth Ready for Issue UnApprove F Mikaila Ready for Issue UnApprove Fl Ty Ready for Issue UnApprove Fl Dohee Ready for Issue UnApprove F Matthew Ready for Issue UnApprove Approving Reports Page 28 SBSR version 3 4 User Manual Approvers will have the option to approve reports for individual students for a whole class or the entire scholastic year To approve an individual report click on the approve hyperlink found next to the student s name To approve a class of reports use the Roll Class drop down filter to select the appropriate class Once selected click the select all check box found in the first row of the table Click the Bulk Approve button to approve all reports at once To approve all reports use the Roll Class drop down filter and select the word all Once selected click the select all check box found in the first row of the table Click the Bulk Approve button to
3. H H H U U U U U U U u Key Learning Area O Outstanding H High S Sound B Basic L Limite Overall Effort S always best 4 regularly strong 3 regularly moderate 2 sometimes strong 1 sometimes moderate Overall Grade O Outstanding H High Sound B Basic L Limited Social Development and Learning Commitment U Usually S Sometimes R Rarely Date Generated 13 12 2007 This report can be used in a number of ways Teachers may wish to print this report to proof read the comments they have made The Report to Parent summary may also be given to supervising teachers to ensure comments made are consistent with school policies Reviewing Reports Page 26 SBSR version 3 4 User Manual REVIEWING REPORTS FOR ACCURACY A staff member who has been given the SBSR role of reviewer is responsible for v checking the accuracy of reports prior to printing v making the optional general comment about a student v completing the other school activities table found on the report In primary schools all teachers are given the role of reviewer by default for their particular class Teachers specifically designated the role of reviewer will have access to review all classes within the school In high schools only those with reviewer rights will be able to access screens with the general comment and other school activities table To determine which reports are ready to be checked the reviewer should choose the Manage Student Stat
4. jump strategy for mental addition problems to 50 and can recognise odd and even numbers Reeve orders objects from tallest to shortest He associates the numerals 6 and 12 to half past and o clock He can name and sketch prisms pyramids cones cylinders and spheres Science and Technology a a es ENKE Teacher comments Reeve is able to identify the names of the planets in our Solar System He has developed a sound understanding of the components and size of the Solar System and is able to list some of the similarities and differences between the planets and the sun He has enjoyed learning about human exploration into space and has used the computer to complete particular activities including research Date Issued 01 08 2008 Page 2 4 To determine which reports are ready to be printed the approver should choose the Manage student status navigation button Home Review report Set Reporting period Set Reporting groups School EE 4 Calendar year 2008 v Manage students Reporting period Year 7 Semester 1 2008 vi Scholastic year Year7 v Enter student results Status Use the bulk approve button to quickly older S Roll All iv approve multiple student reports gt Access user reports eee ee eee Bulk Approve ai Bulk UnApprove Reference data E n maintenance C Select all Student Name Current Status Functions Available Reports awaiting
5. Help Desk the teacher s serial number and the SBSR role the teacher will require within the software Checking and Adjusting Reporting Groups Page 13 SBSR version 3 4 User Manual MAKING CHANGES TO REPORTING GROUP S To view and edit a reporting group the following steps need to be followed Choose the appropriate Reporting Period Select Calendar Year and scholastic year Click on Go to view all reporting groups Filter reporting groups by either KLA teacher or report type locate the reporting group within the reporting group table by clicking on a particular row me pa No m REPORT GROUP TYPES Standard It is possible to change the Print Name of both the Teacher and Course linked to the reporting group Generally in the primary school areas of learning are fixed and cannot be edited Primary schools have the option of turning off learning areas for KLA s other than English and Mathematics In high schools Areas of Learning can be removed or added to as required By default the software will have a set of learning areas for each subject ESL displays the options and selections for the ESL template Learning areas are optional and can be switched on or off for ESL students Users can also switch off the effort meter and overall achievement If there are no students in this reporting group who are on an ESL program it is not necessary to change the Status of the ESL variant of the reporting
6. If Winzip does not automatically open you may need to select the wizard button Wizard r Year 11 Reports 2007 File Edit View Favorites Tools Help Ger O 3 DO search jy Folders f G X 19 E Address L iSBSRv3iVear 11 Reports 2007 Open with Winzip Choose Open with Print Winzip or Winzip P amp Selact Left Side to Compare Executable Scan for Viruses Open With I Winzip Executable co winzip H A Windce Archiver v2 6 H Scan He For viruses E Internet Explorer Test i A Test archivels 8 Er Encrypt filets E E Mail sbsr zip B Add bo sber ace odd to Choose Program Printing Reports Page 36 SBSR version 3 4 User Manual The Winzip wizard will guide you the process of unzipping the file downloaded Click next Winzip Wizard Welcome sbsr zip Welcome to the Winip Wizard This Wizard automater the most common tasks involving ip files Lt features Fast access to ip files in pour Favorite ip Folders Automatic installation of software distributed in ip files Fast and easy zipping and unzipping Additional support for decoding MIM and UUE files You can change your Favorite 7 k and other options by clicking the Click the Hest button to proce You may be asked to add this location to the Favourite Zip Folder Click No Another dialogue box will appear asking you Wh
7. Ready for Entry Where individual reporting groups need to be set to Ready for Entry click on the checkbox that is found in the first column of the table of reporting groups and then use the Bulk status update tool Important Note If this step is not undertaken reporting groups will not be visible to teachers to complete their data entry on their reports Checking and Adjusting Reporting Groups Page 14 SBSR version 3 4 User Manual CREATING A REPORTING GROUP S Additional reporting groups can be created where necessary If primary schools wish their reports to be limited to 4 pages they need to ensure they have selected template 1 in the reporting period setup before proceeding Select the link titled Create Reporting Groups on this screen Ensure that the correct reporting period has been selected gt Home Set Reporting period A reporting period contains many reporting groups Each Reporting group describes the teacher their classes and students and how the KLA subjects will be reported for the reporting period Each reporting group is linked to a reporting period Set Reporting groups Manage students Use these search options to view and check or adjust the reporting groups in the selected reporting period Enter student results Search Report Groups Manage Student Status Produce report to parents School Terrey Hills Public School 4 Calendar y
8. Reporting period Manage students Create and name a New reporting period to define the reporting timeframe scholastic years FEnter student results and template features for a report to parents There are five screens to be completed KReview reports Select the options and type the required text in this and the following screens approve reports This information will not be saved until Save and exit is selected on the last screen r Produce report to s 5 parents Type Reporting period name using the scholastic years and time of year eg v3 6 06Sem1 K CCESS Reporting period name yrs 7 1 0 Semester 2 2006 EE Reporting period print name Second Semester Lie z This reporting period willbe for Greystanes High School Rs b Logatt In calendar year 2006 v for students in years 7 10 Indicates mandatory field For assistance contact vour Regional Support Team or call the SBSE Helpdesk on 1800 55 A reporting period defines all of the options available to a school regarding the look and feel of school reports A reporting period can relate to a single scholastic year or multiple years within a school The reporting period setup wizard requires users to make the following decisions Define a Reporting Period Name This is the unique title of the reporting period and is used throughout the system This title will assist users to locate the particular reporting period at a
9. SBSR version 3 4 User Manual OR Step 2b Select a Roll Class from the list or select All to display all Roll Classes on the summary report then select either a student from the list or All students Step 3 Select a date only if the Progress Report is to be viewed later Step 4 Click the check box if the General Comment is required Step 5 Select Yes to receive the RTP Summary Report via email or send to an alternate email address Type in the alternate email address Step 6 Click on Go a message will confirm the report was generated Select My User Reports to view the report PRINTING REQUESTED REPORTS TO A LOCAL PRINTER Any reports created in SBSR can be accessed from the Access my reports navigation button found on the left hand side of the screen Click on Go to view reports generated from the date shown or change the date to view reports generated at other times All reports generated will appear in a list ready for download Select the report you wish to view by clicking on the word Download The reports are created as PDFs and all zipped with Winzip which require you to either save or open them from their current location Home My Reports Search Set Reporting period Show report log for all reports run since 06 08 2007 8 Set Reporting groups i C Click go or type in report number Manage students Enter student results Manage Student Status Produce report to parents Acces
10. and then right click Choose the location where you wish the file to be unzipped to G LSBSRvslyear 11 Reports 2007 et Mie Open with Winzip EEE Print 8 Select Left Side to Compare Scan for Viruses Open With fe winzip EJ Scan archivels for viruses S Test archivels Encrypt File s H E Mail sber zip f Add to sber ace Badd to Extract all Files in t Co Extract to folder Ca E Mail sbsr zip Cl Create Self Extractor Exe Configure Printing Reports Page 35 SBSR version 3 4 User Manual A folder called sbsr will appear in the location selected Year 11 Reports 2007 File Edit Viem Favorites Tools Help 3 Back Ti O Search hr Folders Address LASBSRyvyS vear 11 Reports 2007 sbsr zip Winzip File 2 235 KB 1 objects selected v My Computer Double click the unzipped folder with your school reports Depending upon options selected in Produce reports to parents area of the software the sbsr folder may include further folders containing roll classes or a series of pdf files for particular students To print these reports see the section below on Printing the Final Report UNZIPPING USING WINZIP WIZARD The Winzip wizard can be started by double clicking the sbsr archive or using the Pi right click method and selecting either open with Winzip or Winzip executable 4
11. approve all reports the scholastic year Should a report have still contain errors the approver can flag the report as being incomplete by selecting the unapproved hyperlink found next to the students name Reports can be unapproved for individual students for a whole class or the entire scholastic year Once reports have been approved students reports can be printed Approving Reports Page 29 SBSR version 3 4 User Manual PRINTING FROM SBSR SOFTWARE A number of different types of reports can be generated from SBSR software These include Student Reports Report sent to parents outlining a child s achievements and progress to date in all Key Learning Areas These reports are generated by clicking on the Report to Parents navigation button found on the left hand side of the screen Peer Comparison Report Tabulates the number of A s B s C s D s and E s for all students in a particular year cohort in all Key Learning Areas This report is generated by clicking on the User Reports navigation button found on the left hand side of the screen Progress Report Identifies which components of individual student reports are yet to be completed by teachers This report is generated by clicking on the User Reports navigation button found on the left hand side of the screen Report to Parents RTP Summary summarised report which prints comments and judgments made by a teacher This report can be generated for individu
12. future time Choose a Reporting Period Print Name Options are available from the drop down list of commonly used titles within the software e g Semester 1 The choice made here will appear on the front page of the printed report Select a Calendar Year This describes the year that will appear as a prefix to the report heading select the scholastic year block of students for this reporting period Choose OASIS Academic Period this field will only appear if a school uses OASIS to set academic periods The name of the academic period you wish to import should be selected Once these decisions have been made the user will be presented with 4 more screens to complete the setup process Setting up a Reporting Period Page 7 SBSR version 3 4 User Manual STEP 1 OF 4 SELECT A REPORTING TEMPLATE Set Reporting period eK Set Reporting groups Tv Modify Setting up a new reporting period Step 1 of 4 KManage students You are setting Up a 2006 reporting period for Greystanes High School for students in years KEnter student results lew repo rts How please specify the following rules for this period Choose template r7 10 T1 tA to E Approve reports Produce report to parents Page per course report with K CCESS my reports overall achievement grades lists for school defined areas of learning with achievement grades comments and lists for Sacial development and Commitment to learning
13. identifies when review of student reports must be complete e Report Issue Date date on which reports will be issued This date will be printed on the report Schools can also choose to set a default value for achievement in all areas of learning from Outstanding to Limited from this screen Schools may decide to set this value to reduce teacher data entry time DEMAR TO PT ry ro ee s i OF EDUCATION E _ Welcome to NSW Public Schools AND TRA MI MG lg Set Reporting period modify Set Reporting groups Setting up a new reporting period Step 2 of 4 Manage students i You are setting Up a 2006 reporting period for Greystanes High School for students in years 7 10 FEnter student results Review reports Specify the year groups and dates for this reporting period Approve reports Produce report to y parents Tick the boxes to include the year in Year 7 Year 8 Year 9 Year 10 z this reporting period C O rd mi KACCess Home Select the dates for key events in this reporting period on each calendar Logoff Teachers can begin data entry on 02 11 2006 Until 116 11 2006 The review must be complete by 23 11 2006 Report issue date 30 11 2006 Select a default value for achievement in Areas of learning from the drop list Mo default Indicates mandatory field Back For assistance contact your Regional Support Team or call the SBSR Helpdesk on 1800 555 95
14. review tab needs to be selected by clicking on the X which appears to the right of the screen In primary schools all teachers have access to this screen In high schools only staff designated with the role of reviewer can access this Student results review screen LOS of Religion i eacher Mr U p French Beginners 11FR 668 Teacher Mrs L Click here to Food Technology 11FT 639 Teacher Mrs open tab Student results review Depending on the reporting period set up the following data entry fields will appear General Comments Commitment to Learning primary only Social Development primary only Other School Activities Attendance Comments Days Student ready for approval flag Once complete click save and exit Entering Student Results Page 24 SBSR version 3 4 User Manual MANAGING THE QUALITY ASSURANCE PROCESS To assist schools to ensure student reports are accurate and complete a number of specialised reports can be generated to view data entered with the software Peer Comparison Report Tabulates the number percentages of A s Bs C s D s and E s for all students in a particular year cohort in all Key Learning Areas This report is generated by clicking on the User Reports navigation button found on the left hand side of the screen XYX High School 2007 First Semester Year 7 Peer Comparison Report You can collect the information about your chil
15. student click on a coloured effort button on the right hand side of the screen Waloama fa NOW Public Schools Select achievement level first Select achievement and then click on student level amp click on learning area cell to assign column header to gt Home judgement wees COWN fill judgement gt Set Reporting period Course Mathematics 1A Teacher M ADAMS Select an option from the palette below and on the student learning area to assign Select an overall achievement Select an effort gt Set Reporting groups gt Manage students outstanding sound notrequired s s m Manage Student Status Working Patterns and Space and Measurement Overall Produce report to NTE mathematically JE algebra geometry and data Achieveme Blank Comment parents Access user reports Ava p Achievement has been outstanding outstanding comment Access my reports Avg calculated but can be over outstanding gt Logoff JE Ap ridden at any time by ig outstanding hic Comment yet teacher outstanding mitec to be written Select fag Mitchell FARRUGIA achievement sin 0 o ple a sa gt o on student Signifies a name to e D soma comi comment has cross fill Eo om outstanding high been written judgement 7 Click on calculator to made i determine overall Click save achievement every 10 minutes limited itact your Regional Support Team or call the IT Helpdesk on 1800 3 e Comments can be added by clicking on
16. the closed book icon which appears in the last column Comments can be typed copied and pasted or composed using the comment starters see Data Entry by Student for details When any data entry has occurred the book will appear as open e o calculate an overall achievement grade click on the calculator icon that appears next to the student name Once clicked the software will make a recommendation for overall achievement for that particular student This grade can be overridden at any time by the teacher Entering Student Results Page 23 SBSR version 3 4 User Manual e To calculate overall achievement for the whole class click the calculator icon found in the top left hand corner of the table Teachers can edit this grade using their professional judgement Ensure save and exit is clicked on completion of class results Complete other KLA results as required e Once all judgements have been entered in the course entry screen primary school teachers and high school reviewers will need to finalise the student report by completing the optional general comment and student personal profile This can only be accomplished by selecting the student results review screen within data entry by student option see Section on Completing the General Comment and Student Personal Profile COMPLETING THE GENERAL COMMENT AND STUDENT PERSONAL PROFILE To access the general comment and other activities tables the Student results
17. up to 4 marks boxes appear per course on a student report Each mark box can be customised to meet the needs of a school Mark boxes left blank or unused will not print on the finalised report Report Student Effort Schools can choose to have an effort meter appear on their reports Add General Comment Schools can choose to have a General Comment appear on their reports Other School Activities This section is mandatory Schools should type relevant other activities for scholastic years found within the reporting period limit of 55 characters Commitment to Learning Schools should type appropriate commitment to learning entries for scholastic years found within the reporting period limit of 55 characters Social Development Schools should type relevant Social Development entries for scholastic years found within the reporting period limit of 55 characters Setting up a Reporting Period Page 10 SBSR version 3 4 User Manual STEP 4 OF 4 OASIS IMPORT The final step in creating a reporting period is to click on the button Save and Exit This will automatically import the most current OASIS data available for the school and save the reporting period that was just created A confirmation that the reporting period was successfully created will appear Important reporting period is not saved until OASIS data has been successfully imported into SBSR software MODIFYING A REPORTING PERIOD
18. 0 STEP 3 OF 4 ADDITIONAL SBSR OPTIONS This screen allows for schools to customise their reports in a limited way Options available on this screen will vary according to scholastic years chosen previously Set for all years scholastic year drop down box If the option set for all is chosen then all entered values on this screen will apply for each scholastic year selected within the reporting period Individual scholastic years can be customised by choosing a particular year from the drop down menu and completing the options presented Front page text schools can customise text that appears on the front page Default text is loaded however this can be replaced with text generated by the school It must be noted however that default text cannot be deleted and left blank The expectation is that schools will replace existing sample text to meet their needs Absence Collected from to Dates High schools can identify the dates between which attendance data is collected Setting up Reporting Period Page 9 SBSR version 3 4 User Manual Report attendance as days comment Primary schools can only report attendance through the use of text High schools can choose to report attendance either through the use of words or through a table which indicates full days absent partial days absent explained and unexplained absences Create Modify Setting up a new reporting period Step 3 of 4 You are setting up a 2006 reporting peri
19. Certain elements of a reporting period can be changed after it has been created SBSR software will detect if teacher data entry has begun and determine what can be changed some fields options may be locked for further editing To modify a reporting period choose the tab labelled modify and then click directly onto the name of the reporting period found in the table in the lower part of the screen Follow the same steps used to create the reporting period Fields that are not locked can be edited Will change Will change cause cause OASIS OASIS import Add or remove effort meter Add or remove mark boxes Change template Change managing dates Change front page text Correct spelling error Add or remove other activity Add or remove general comment After all changes have been made the software may attempt to import data from OASIS The software will inform users that this is occurring on the save and exit screen Edit existing mark box Add or remove Commitment to Learning or Social Development entry Note If data is imported from OASIS after teacher data entry has begun all teacher judgments comments etc will be lost Setting up a Reporting Period Page 11 SBSR version 3 4 User Manual CANCELLING A REPORTING PERIOD To cancel a reporting period select cancelled from the drop down menu found in the table of active reporting periods periods Create Modify Set Reporting per
20. Repr 31 Printing Peer Comparison Repo aiina E E ieieiee 31 Printing PrOSreSS REP Saarem 32 Printing Report to Parents Summary RTP eiscisetrcacininctneocidnedincn sara 32 Printing requested reports to a local printet mmvevresesesesenenerevereenenenenenerevevevevevsenenenenenenaveveneneenvsenenenenensvensnnr 33 Unzipping Usinge the Right Click Method arasinan a KATE 35 Unzipping Using Winzip Ward usamarmmessmmammukmuansmavnvnndanauadkuisvndntkan 36 Printing thermal R NNE N 38 SBSR version 3 4 User Manual PREPARING TO USE SBSR SOFTWARE If you are planning to adopt SBSRv3 there are several tasks that need to be undertaken before using the software and can be done at any time e Check that all potential users of the software including all teachers know their DET login names and passwords If staff do not know these details they should call the ITD Helpdesk on 1800 338 483 e Review and update your school s OASIS data SBSRv3 will download a range of data from your school s OASIS records including students names teachers names and serial numbers subjects and class lists Although SBSRv3 allows for changes to be made to data while it is being used accurate initial data will mean that the workload for school staff later in the process will be minimised e Ensure that you have an agreed and efficient process in the school for making decisions about reports to parents During the process of setting up your school s rep
21. School Based Student Reporting Version 3 4 Software User Manual v3 4 MEALS O State of New South Wales through the NSW Department of Education and Training 2007 All rights reserved http www curriculumsupport education nsw gov au index htm Greve K 12 CONTENTS ee SSE ENE ETE 5 ETNE DN 6 Modifying security levels within SBSR seseseesesesrservesensevresenseserereeseneverersesenesererseneseverseseneserersenenerenereenenevereesenenesensene 6 Setting up a SBSR reporting period 7 Gass Eee eqs glo EEE arte re tee 7 Step 1 of 4 Select a REporting Template r rsenenrnrvrvevevevsvsvnenenevereverevresenenenenereveveverevseseneneneneneverevevsvevenersenenennn 8 Step 2 Of 4 Sef CUNO DE aaant naa aaan a anaana cas teteentgnagonctatnerena eee 8 Step 3 of 4 adDitional SBSR Options sssssssssesrsssnsssnsrensnsnsnssnnsnnnnnnsnnnnnonnnnnnnnnnnnennnnnnnnnnnnnnnnnnnnnnnnnonnnnnnennnn nenne 9 Step ES AG 0 og nnn nnnnno nennen nnna 11 Modil me 11 Cancelling A Reporting Period imseseseserresesrverveseneserersesesereeseneserersesesevererseneseveseesenessversesenererersnsenevereesenenesennene 12 FrP 12 CLONing A Reporting Peri0dLuLusvpv4vavsqvaasnsaetssketpaas aime 12 Checking and Adjusting Reporting GrouUpS msssrreseserrrrvveseseversenesrserresesevererseneserereesenesesereesenesererserenesereesenenenene 13 med Tv 13 Making changes to Reporting Group s rmreversenenevrvevevervsenenenenenevenevrenenenenenenavevenevevs
22. al students or for teachers in individual all KLA s This report is generated by clicking on the User Reports navigation button found on the left hand side of the screen Note Reports requested from SBSR software are NOT send directly to a local printer but rather are generated and stored at ITD Reports requested can be downloaded as a zip file and then be printed locally at the school See section on printing requested reports to a local printer Printing Reports Page 30 SBSR version 3 4 User Manual PRINTING STUDENT REPORTS It is possible to preview a student report for parents before it has been completed or print the final student report from the SBSR Report to Parent s screen To generate a student report the following steps should be followed once you have clicked the Produce Report to Parents navigation button found on the left hand side of the screen SESE Report 10 Parent ing Period Semester 2008 Snr Scholasti Class al SLEP 2 px smdent all Print Mode Preview Scheduled Date 04 10 2008 19 43 ER Choose Yes for Email notification delivery N Step 5 g C 4 Ga Hiszel Step 1 Select a Class from the list or leave as All Step 2 Select a Student from the list or leave as All Step 3 Select the Print Mode to either Preview or Final depending on how complete the reports are Setting to Preview will print a Draft watermark on the report
23. anywhere on the grey portion of the screen e Once all KLA s have been completed open the Student Results Reviews tab at the bottom of the screen e Complete the General Comment the Commitment to Learning Social Development and Other School Activities tables and Attendance comments These options appear as a result of the selections made in the reporting period by the school SBSR Coordinator e When completed click Yes to indicate that the report is ready for approval and printing and then click Save and Exit Entering Student Results Page 22 SBSR version 3 4 User Manual DATA ENTRY BY COURSE e Click on the relevant Stage folder and select the required course for data entry Students appear on the left hand side of the screen Each column is a separate learning area e To allocate a judgement for the various learning areas click on a coloured achievement level button and allocate this judgement to particular students by clicking within the learning area cells e To allocate the same judgement to all students in a particular learning area select a coloured achievement level button and click the column header once for that learning area A dialogue box will appear Click OK e To allocate the same judgement for all areas of learning for a particular student click once on the student name A dialogue box will appear ClickOK e Similarly to assign an effort level to a
24. at do you want to do Click in the radio button Unzip or install Click Next What do you want to do Click on the actrety you wish to perform then click Nest IF you have downloaded ip file from the Internet or another online source and want to install it choose Unzip 8 Unzip or install from sbesr zip Update sbar zip Choose the VW Create a new Zip unzip or install radio button Choose the location where you wish the downloaded files to be stored saved The Winzip archive will be unzipped and the folder will open with the unzipped files Printing Reports Page 37 SBSR version 3 4 User Manual Year 11 Reports 2007 File Edit View Favorites Tools Help File Edit MENE Favorites Tools Help Back Q 3 po Search Er Folders l s O LISBSRv3 Year 11 Reports 2007 sbsr zip Winzip File 2 235 KB Gl 1 objects selected My Computer 1 objects selected 4 My Computer PRINTING THE FINAL REPORT Double click the unzipped sbsr folder that contains the reports you wish to print Depending upon options selected in Produce Report to mr 11 1 Edit view Favorites Tools He Open with Acrobat 7 0 Go to the file Parents area of the software the sbsr folder Fint menu and select may include further folders containing roll classes combine in Adobe Acroba
25. ated For each reporting group created additional variants are created for ESL and Learning adjustments courses UNLINKED TEACHERS Changes may need to be made to reporting groups if there is an inconsistency between schools OASIS data and the centrally held payroll information If a teacher is not or appears as not linked then the following steps need to be followed 1 Select one of the reporting groups which indicate that teachers is not linked As there will often be many reporting groups on screen at once it is advisable to use filtering available within the software Reporting groups can be filtered by e KLA Subject An option also exists to display unlinked KLA areas Teacher An option also exists to display unlinked teachers Report Type Select standard ESL or Learning Adjustment to display associated reporting groups to screen 2 Select the magnifying glass located next to the teacher s serial number Delete either the serial number leaving the teachers Given Name and Surname and press search button OR Delete the Given Name and Surname leaving the serial number in place and press search button 3 Select the appropriate teacher from the table that appears at the bottom of the screen If the correct teacher is not located in the table found at the bottom of the screen the school should contact ITD Help Desk on 1800 338 483 to rectify the problem School will need to provide to the
26. d s peer group from the school office any day over the next month Students achieving each grade in Art Workshop 1 15 f 68 1 37 1 o 1 o 120 Design and Technology 1 O a 70 18 3 o 120 English 1 pss 1 66 ttt ee a E BE Languages 8 yz 3 o o 12 seng BE fs fs fy fa Mandatory History 1 Oo on 8 9 o o o Mandatory Music 1 pss s 1 8 0 o 12 PDHPE 1 4 1 e 3 0 o J 12 Religious Studies 1 d a 1 28 18 10 162 ee stener 4 sm s 8 o 10 Date Issued 29 06 2007 Page 1 1 This report can assist schools to ensure that consistent teacher judgment is being applied across all Key Learning areas and scholastic years Progress Report Identifies which components of individual student reports are yet to be completed by teachers This report is generated by clicking on the User Reports navigation button found on the left hand side of the screen XYZ High School 2007 First Semester Year 7 Progress Report Lachlan Status Ready for Issue Teacher Ms P Sigres Report Name V School Activities 4 Attendance x Comment A Social x Reviewing Reports Page 25 SBSR version 3 4 User Manual A v signifies the report component has been completed a x signifies an incomplete component As this report is often very lengthy it is advisable to print this report to the screen Teachers should be encouraged to generate this report to ensure that all aspects of their re
27. e Arts Teacher OASIS Class 3 4L Year 3 Status Ready for Entry Benjamin Thor Logan Johnny Lauren Louise Students in Reporting Group Chloe Rose As Jay Meah Atkin Cameron Phillip Ryan Anthony I Zachary Bell 4 Isabella Kathle Caitlin Alyssa E Courtney Alish Rachel Val Brox Will Callaghan Anoush Chohill Madeleine Jade Hayden Josept Harley John Da Jared Andrew I Ella Grace Dice Jessica Lee Dr Adam Gordon E Isaac Jacob Fly Jacob Riley Fra Jennifer Louise April Lillian Goc Managing Students PEL LL LL LLELLE FEELS Isabella Kathle Hayden Josept Ella Grace Dice Isaac Jacob Fly Britney Diana F Corwin Michael Jack Timothy Jz Stephanie Ame Luc Daniel Ligh kl Samuel Lewis I a Aidan Ronald Annastasia Ma Luke Jacob Voe Kiara Watson Isaac William V Standard ESL Learning adjustments eter og Click radio button to specify Page 20 SBSR version 3 4 User Manual ENTERING STUDENT RESULTS Please note like all DET web based software SBSR logs off all users after a period of 30 minutes of inactivity If you believe you may remain on a particular screen for more than 10 minutes it is advisable to click the save button Once reporting groups are set as Ready for entry teachers may begin entering student data either by student or by course Use the drop down menu to select the preferred mode of data entry then click Go Welcome
28. e does not have a huge interest in this at a good level Lachlan i course he alwa Mandatory Mus O O U U U U U U U U Teacher comments for all subjects studied by student Lachlan is a co He is interested and has made a valuable contribution to class activities Science 1 B U U U U U U U U Lachlan has pa achieve better re terest in this course but must also learn specific content in order to Languages Mr V O 0 0 0 H H O U U U U U U U U Lachlan has been a very keen and enthusiastic student in Languages during Term 1 He has demonstrated a thirst for knowledge for new information and was always ready to take on board new ideas Lachlan has performed very well in all three languages offered particularly in French and has always handed his homework sheets in on time Lachlan sometimes has the tendency to be distracted by talking and not focus on what is happening in class Well done Lachlan These marks are well deserved Design and Technology 1 Lachlan is keen and enthusiastic participant in Technology lessons He shows a thoughtful and perceptive approach to design work and has completed each task in the introductory unit of Technology at a high level During practical lessons Lachlan demonstrated safe working practices and co operative teamwork skills to produce satisfactory pro ication in class and to his assessment tasks Lachlan will be able to build on these achievements in Tec Mr J H H H
29. ear 2008 v Reporting period 2008 Year 1 Second Semester v Stage Stage One vi gt Access user reports Access my reports Create Reporting Groups Click the Create Reporting Groups hyperlink Reference data maintenance gt System Statistics View reporting groups by gt Logoff KLA Subject All Teacher Report Type p Clicking the Create Reporting Groups link will open a new screen with options to be selected for the new reporting group Options that will be available to you will be dependant on the template previously chosen in the report period setup Home Set Reporting period Indicates mandatory field Set Reporting groups Note Please select scholastic year before you choose course r Manage students Create Reporting Group Course Pritcoursename O SSS OASIS teachername Teacher lastname Teacher serial no Print teacher name SSS Teacher linked Scholastic Year Year 1 Status v OASIS class _ 1 Enter student results Manage Student Status Produce report to parents Access user reports gt Access my reports Reference data maintenance Report areas of learning Show effort Show overall achievement Show marks box Create Reporting Groups System Statistics gt Logoff Checking and Adjusting Reporting Groups Page 15 SBSR version 3 4 User Man
30. enenenenenenavevevenevsnsenenenenenevevsnnr 14 ROPO TOU T 0 ch eeemnnre nn crn ree nner re Coreen eran ene err erm a ear eee ere eae 14 Set ting reporting groups for Teacher Data Entry s emsesesrvrrvesesesrsvenesevereesesesesersesenesesersesensesereesesesesessene 14 Creating Reporuins Group uavrveavvvvevvemnameneep een 15 Managing students within SBSR Software esesrserreseserrsrvvesenrvererseneserrenesesererseseserereereneseserresenesererseresererersenenesenr 17 Viewing and Editing Student Details isseeeseserrverreserererseserrsersesesererersensesrserresenererersesenereseeseneseserseseserereesenesesensene 17 MN 18 Using the R porims Groups FE senangna ananasa Ein Anii REANA OEREN RAAKANA AEAEE 18 View Reportin Group DN 19 Adding a Student to a Reporting Gropsarsvsvrvavvvaavvevvaivmv eee 19 Removing a Student from a Reporting Group rsesrrrsesreseresvererererveseserererreseserereerenesererreseneserersesenesesersenenerenr 20 Setting ESL Learning Adjustments or Life Skills Reports for a Student mmssssnmsvrvreseseseseserrseversrs 20 TN 21 DATA ENTRY BY STUDEN avveier 21 DATAENTRY BY COURS ee 23 Completing the General Comment And Student Personal Profile ermvsesesesesenenrveveveversesenenenenenevensnnr 24 Managing Me quilt ISSUr INGE Proces Skoi A 25 REvIGWIDNS Reports Tor ACCULACY uvaner aannaaien aR Gant emanated anes 27 AD DGOV ING reports FO Pi NN Ve 28 Printing Prom SBS R SOWA Vvs a aa aaa Aa 30 Pinan Sdent
31. erridden the software will make no further recommendations for that student in that KLA subject e Allocate an Effort level by selecting the appropriate button The effort meter will only appear if this option was selected in the reporting period setup e To add comment click inside the comment box The counter will indicate the number of characters allowed within the comment box Comments must be typed as one block of text with no line spaces If the character limit is exceeded upon attempting to save the comments the counter will become highlighted in red anda message will appear at the top of the screen e Shortcuts have been added to the software to ensure correct spelling of the student s name To insert the student s name press the F2 key Pressing the F8 key will add the possessive form of the student s name eg Ryan s Entering Student Results Page 21 SBSR version 3 4 User Manual e Comment starters are housed within the software to assist in the formation of succinct individualised comments about student achievement These may be accessed by clicking the Comment Starters button above the comment box Welcome to NSW Public Schools gt Home gt Set Reporting period Set Reporting groups Manage students Enter student results Manage Student Status Produce report to parents Enter Student Results By Student English 1A Teacher MISS gt Access user rep Roll Cla
32. for all courses an extra page with lists for Other school activities the Optional general comment and attendance t Home Loga ff Additional options additional reporting areas school defined marks boses general comment scale for Effort Show Sample Mote In order to view the sample you will need Acrobat Reader which can be downloaded by using the following link cet Adobe Reader Indicates mandatory field Cancel Back A template is selected for each reporting period created The list of templates that appear on the screen is limited by the scholastic year s chosen previously The Show Sample button opens a sample of the currently selected template There is also a brief description of the template selected Note Select the Back button at the bottom of the screen to return to the previous screen to change details of the reporting period Selecting cancel at this point deletes any information entered STEP 2 OF 4 SET CUT OFF DATES Schools need to select the scholastic years for which the reporting period is to apply Once this has been selected various dates need to be set to manage work flow These dates include e Open Date identifies when teacher data entry can commence e Cut Off Date identifies when teacher data entry must cease This date must be set prior to the Review Date Setting up Reporting Period Page 8 SBSR version 3 4 User Manual e Review Date
33. group to Ready for Entry Learning Adjustments displays the options and selections for the Learning Adjustments template Typically learning adjustment students are reported with a comment box only Users can decide if they wish to have an effort meter If there are no students with the Learning Adjustments component in this reporting group it is not necessary to change the Status of the reporting variant to Ready for Entry Life Skills displays the options and selections for the Life Skills template By default life skills reporting groups do not have learning areas However should a school want to include life skills learning these can be added If there are no students with a Life Skills component in this reporting group it is not necessary to change the Status of the reporting variant to Ready for Entry SET TING REPORTING GROUPS FOR TEACHER DATA ENTRY After checking or adjusting the details of each reporting group their status will need to be changed from the default setting of Draft to Ready for Entry This is done by checking the Select all box found in the first column of the first row of the reporting group table and then using the bulk status update tool Users will need to select Draft in the first drop down box and Ready for Entry in the second Click on the save button This will then convert all selected reporting groups from Draft status to
34. has been opened on the right hand side of the screen Student Manageren Schon Public Schoen Calendar Year 2008 Stage Stage Twa Raporting Period Second Semester Stage 2 2008 Est Note If students do not have a green arrow next to their name this means they are Nate The teacher and status of nach reporting group refer fa the standard group other vanants t g ESL may hawe a different status ar teacher assigned Course Creative Ans Teacher DASIS Class JAL Year 3 Status Ready tor Enry Breanna Allen i Henpamin Then Logan Johnrty Lauren Louise China kose Aal Jayr Meah atin Cameron hilli Ryan Antharsy I Zachary Bell a Isabela Kathie Catin Alyssa E Courtney Arah Rade Val Bren Will Callaghan Anau Chot Madebkane Jade Hayden Josept Harley John Da Jared andrew I Ely Grace Dice hessica Lee Dr Adam Gordan I lasag Jacob Fly Jatob Aley Fra renn er Lose Apal Lihan Ge ELE EL CE LLLEEE LELLELEES Managing Students M ies Kathie FF histor koag fa Grace Dee M aaae Jacob Ply M antray Diana EE awin Mithat lask Timothy 15 rephanie Ari tt Daneel Legh Samuel Lewis I FF ian Ronald hk E innastavia Ma ke Jacob Vou M iara watson i FF esac William Y Cancel Reset Standard FS Learning adjustnenis Save Save And Ext already in the reporting group that has been selected Click on Save and Exit to ensure the student is added to t
35. he reporting group message will confirm the changes saved Page 19 SBSR version 3 4 User Manual REMOVING A STUDENT FROM A REPORTING GROUP Locate the student in the Reporting Group on the right hand side of the screen Click on the red arrow next to their name The screen will refresh with the student will be removed from the reporting group The student removed should now appear in the list on the left hand side of the screen with a green arrow next to their name The student will no longer be enrolled in the reporting group previously selected Note When removing a child from a primary school class the School Based Reporting Year Co ordinator will need to remove the student from all six KLA reporting groups SETTING ESL LEARNING ADJUSTMENTS OR LIFE SKILLS REPORTS FORA STUDENT Locate the student and select the radio button to next to their name to change them to the appropriate ESL Learning Adjustments or Life Skills report Click on Save and Exit and a message confirms the changes made Student Management Ny Q Calendar Year 2008 Stage Stage Two School Public School Reporting Period Second Semester Stage 2 2008 Reporting Period Students Reporting Group Note The teacher and status of each reporting group refer to the standard group other variants e g ESL may have a different status or teacher assigned Roll All v Add new student Breanna Allen Course Creativ
36. iod Modify reporting period Set Reportin roups SR m ae P g group Select an existing reporting period from your school s list to make changes to its definition Changes will be limited Manage students if teachers have started entering student results Appropriate warnings are provided on each screen Enter student results Manage Student Show reporting periods for Sy Calendar year 2008 v ane Show cancelled reporting periods No Produce report to 28 parents JJ Show historical reporting periods No Y Access user reports Choose reporting gt Access my reports period to be Reference data asia cancelled maintenance System Statistics Reporting period name Block Data entry start date Issue date Teacher data entry detected A Year 12 End of Year 08 11 12 07 08 2008 05 09 2008 Yes Active Mv Year 11 End of Year 2008 11 12 08 09 2008 20 10 2008 No Active A message will appear asking to confirm the cancellation Click OK to continue A message will appear confirming the cancellation and the reporting period will have cancelled as its status Cancelled reporting periods are hidden from view by default RE ACTIVATE REPORTING PERIOD To re activate a cancelled reporting period choose the Modify tab and then ensure that the drop down options labeled show cancelled reporting periods and show historical reporting periods are switched to yes A table will appea
37. l address Step 7 Click on Go a message will confirm the report was generated Select Access User Reports to view the report Printing Reports Page 31 SBSR version 3 4 User Manual PRINTING PROGRESS REPORTS If the user has access to more than one reporting period they will first need to choose the reporting period and scholastic year for which they wish to generate a progress report If the selections displayed on this screen do not yield a report a message will advise the user to make new selections To generate a Progress Report follow these steps Hee Set Fanpeerting peice Set Reporting groups Schema school h Calendar Year 2008 Manage students Reporting Period Semester 2 2008 Sor Scholastic rar lt All if p Man Student gt Pi MARATE t Klass Al Step 2 Teacher all h ledd Step3d gt KLA Subject All x Status All Step 4 ACCESS User reports r m Cheese yes f r Incomplete omby N Scheduled Date ina 10 2008 19 43 Em TT my reports Rete ata Choose Yes for Email notitication delivery No ie Step p Sys Stabsbes a Gol lt step 8 Reset HL Step 1 Choose to display a single Class or Year or leave as All Step 2 Choose an individual teacher or leave as All Step 3 Choose an individual KLA or subject or leave as All Step 4 Choose whether or not to display only Incomplete Reports Or
38. od for Greystanes High School for students in years 7 10 The reporting features for all year groups in the reporting period can be defined Select a year from the drop list to define that year differently to Set for all Set for all vl Each report template has text on the front page that can be school year specific Select the Edit button next to an appropriate text below to View Edit Text describing about this report Edit about peer reporting Edit When absence is reported the report will show the dates during which absence was collected Absence collected from sd J to JB Report Attendance as days comment Comment v Box name Screen will Capture marks boxes E Report student effort ves vl vary between add general comment ves gt Primary and High School y Each report requires the list of Other school activities Commitment to learning and Social development Type or copy the appropriate text into each list below Commitment to learning Social development Cancel Back High School screen show your Regional Support Team or call the SBSR Helpdesk on 1800 555 950 General Comment Signatory High schools can choose to have a signatory line on their reports which will appear underneath the General Comment This option is not available for primary schools as a signature line appears by default Capture Marks Boxes SBSR software allows high schools to have
39. orting timeframes For schools using Macintosh platforms it will be necessary to ensure that the Firefox v1 5 0 5 or later internet browser is installed on each computer Preparing to use SBSR software Page 5 SBSR version 3 4 User Manual SECURITY LEVELS WITHIN SBSR SBSRv3 is roles based it requires the Principal to assign a role to every user Most users will be assigned the role of teacher but other important roles include School coordinator Year Coordinator Reviewer and Approver SBSR School Co ordinator chooses the reporting template and makes decisions around the look and feel of the report Is responsible for entering teacher data entry dates reviewing dates and date of issue Is required to setup other school activities and student personal profiles Year Coordinator checks classes and ensures that all course are correctly labllled and linked to teachers Is responsible for adding students and learning areas to the software where required Reviewer can view all reports within SBSR and advise changes to be made where appropriate Approver reviews and confirms that the reports are ready to print MODIFYING SECURITY LEVELS WITHIN SBSR By using the Access Management Utility AMU The Principal will be able to check that all members of staff can access SBSR This application is accessible through the DET portal The Principal can vary the rights of staff to use SBSR software a
40. orts using SBSRv3 you will be required to make decisions about reporting periods templates and other matters In most cases these school based choices will best be determined in consultation with staff and perhaps parents e Check that your reporting timeline includes some allowance for staff training in SBSRv3 SBSRv3 has been made as user friendly as possible but users in all roles will still need support While a range of on line and other support is available you should ensure that your in school reporting timelines for the various grades allow for teachers and other staff to acquire familiarity with the software e Check the condition of your school s logo The capacity of SBSRv3 to show your school s logo on reports will require that you provide an image to the DET Information Technology Directorate ITD that meets certain technical specifications See http www curriculumsupport education nsw gov au timetoteach report sbsr administrators htm Copies of the logo can be sent to stephen sergis det nsw edu au e Check the printer and other hardware capability in your school Once the SBSRv3 reports have been written and approved they will be provided to the school as pdf files The school will need the capacity to print those files to an acceptable standard Similarly it would be advisable to check arrangements for staff access to computers with adequate internet connection for completion of their data entry within the rep
41. port have been completed prior to having them checked Report to Parents RTP Summary Provides a concise summary of teacher comments and judgements for individual students or for teachers in individual all KLA s This report is generated by clicking on the User Reports navigation button found on the left hand side of the screen XYZ High School 2007 First Semester Year 7 Summary Report Per Student General Roll Class 7 Comment Student Lac made General Comment i Teacher Lachlan appears to have sett judgements ss in most areas Working hard at his Sciefice could possibly bring his grades up to the standard for Learning its are excellent Social Learning Reporting Group Teacher Overall Development Commitment Infomatics 1 Mrs H 0 0 H 0 0 0 H U U U U U U U U Lachlan is highly proficient in applying a variety of strategies to the solution of pr patterns to develop algebraic expressions He achieved above average results Fractions topic have been completely achieved and at a high level Lachlan computer graphics He has demonstrated outstanding skills in developing si outstanding internet research and communication skills Lachlan deserves th throughout this course to put in an exemplary effort Well done Lachlan adis highly competent in analysing number Overall judgement for Key learning PDHPE 1 Mrl rv Tt Dy Te capable student He contributes well to class discussion and although h
42. port have errors the reviewer can flag the report as not ready for approval from within the student results review screen Reviewing Reports Page 27 SBSR version 3 4 User Manual APPROVING REPORTS FOR PRINTING The Approver is responsible for the final checking of reports for accuracy prior to printing Once reports have been approved the final student reports can be printed without a draft water mark Public School 2008 First Semester Year 3 English oe CT TT Area of Learning Achievement outstanding high sound basic limited Franingandiewnng f TT IT Gre a a iene OO O Teacher comments Reeve listens carefully for general ideas and specific detail in most situations He has prepared and delivered short presentations to the class on familiar topics and is developing confidence in these situations Reeve can discuss the elements of a Narrative text such as setting characters the er of events and the ih assistance using Draft watermark is ol over correct letter removed when Mathematics repo rtis approved Overall Achievement a wal Space and geometry age a Measurement and data ioe fv Teacher comments Reeve works at a basic level of competency in mathematics activities He is able to count forwards and backwards by fives and tens in the range 0 100 He can read a 3 digit number and arrange short series of 3 digit numbers in ascending order He is able to use the
43. r with cancelled and historical reporting periods From the reporting periods listed select the reporting period to be activated Change its status using the drop down menu A message will confirm that the reporting period is now active CLONING A REPORTING PERIOD The time saving facility exists within the software to clone a reporting period and then make the required modifications To Clone a reporting period ensure that the show cancelled reporting periods and show historical reporting periods is switched to yes Click on the Clone button which appears next to the selected reporting period The Create a New Reporting period screen will appear pre filled with all of the details from the selected cloned reporting period Complete and edit the various screens as required A message will appear confirming the newly cloned reporting period When cloning a reporting period only options previously chosen within the reporting period wizard are duplicated Setting up a Reporting Period Page 12 SBSR version 3 4 User Manual CHECKING AND ADJUSTING REPORTING GROUPS A reporting group describes the relationship between teachers students KLA subjects and learning areas Typically SBSR software will produce 6 reporting groups per primary school teacher i e English Mathematics Science and Technology HSIE PDHPE and Creative Arts In high schools a reporting group for each course studied will be cre
44. reports that are Ready for Issue Step 5 Choose Yes for incomplete only Step 6 Select a date only if the Progress Report is to be viewed later Step 7 Select Yes to receive the Progress Report via email or send to an alternate email address Type in the alternate email address Step 8 Click on Go a message will confirm the report was generated Select My User Reports to view the report PRINTING REPORT TO PARENTS SUMMARY RTP This is a concise summary of comments and judgments made by a teacher whichcan be generated for individual students or teachers in individual all KLA s There are two ways that the information can be displayed either by Teacher Reporting Group or Roll Class Student Peer Comparson Progress RTP Summar Generate Summary Report School School A Calendar Year 2008 Reporting Period Year 11 End of Year 2008 Year Year Step 2a Reporting Group All Student All Schedule Date K 5 Show General Comments Ir Choose Yes tor Email notification delivery o Ni steps NG stepa Step 6 Go Reset To generate an RIP Summary Report follow these steps Step 1 Choose the Calendar Year and Year group for which a Report to Parent Summary is required Step 2a Select a teacher from the list or select All to display all Teachers summary reports Select a single Reporting Group that the Teacher is linked to or AIP Printing Reports Page 32
45. riod chosen Show Overall May be predetermined by the reporting period chosen Achievement Show Marks Box This is predetermined by the reporting period chosen Once all options have been made click on Save A message will appear at the top of the main screen to say that the new reporting group was created successfully Important Note After creating any new reporting group s it is important that students are assigned to the new reporting group s in the Manage Students screen Checking and Adjusting Reporting Groups Page 16 SBSR version 3 4 User Manual MANAGING STUDENTS WITHIN SBSR SOFTWARE The Manage Students navigation button allows the SBSR Year Coordinator to check adjust or add a student s details in a Reporting Group for the selected Reporting Period Choose the reporting period and select Go A list of All students in that reporting period will appear on the left Each student name is a link to the student s details It is possible to limit the student list to a selected Roll Class by clicking the drop down box Student Management School Public School Calendar year 2008 w Reporting period 2008 Semester 2 Yrs1 6 vi Stage Stage One Reporting Period Students Roll All Add new student Benjemin Abarca Myah Grace Adamek Luseane Fatafehi Ahome Anthony James Allison Nicholas Conrad Allison Nihal Almeida Candace Elena Altan Clarice Kelda Al
46. rolment details Select either Current enrolled or Left un rolled Students flagged as Left in the student list can be re enrolled on this screen all roll classes linked to the reporting period appear in this list Select a roll class to view the students for that class Page 17 SBSR version 3 4 User Manual ADDING A NEW STUDENT Students not appearing in the student list on the left hand side of the screen can be added using the hyperlink found at the top and bottom of the list Click on the Add new student hyperlink to open a new window with the fields required to add a new student Edit Student Details You use this facility to add a student to your school This may be useful where for some reason the student was not in OASIS at the time the data extract was added Student Enrolment Indicates mandatory field Status Roll Class Scholastic Year Note All fields must be completed except for Prefer Name The red asterisk indicates mandatory fields Important The Reporting Period selected limits the Roll Class and Scholastic Year list USING THE REPORTING GROUPS FILTER To reduce the amount of information presented on the screen at once it is advisable to use the Reporting Group Filter View reporting groups by KLA Subject Teacher The Reporting Group Filter will limit the reporting groups visible on screen by listing them according to KLA Subjec
47. s user reports Access my reports All reports requested by the user will appear in a list Latest requests will be at the top of the list To be able to print a report you must first download it to your local computer which must have Winzip installed My Reports Search Show report log for all reports run since 06 08 2007 Ca Report No avtract them and Acrobat Reader to read them These cet Adobe j ir UA TT Report Get the Requested Report Report Re same User Name Date Status Start Time End Time eu SBSR Report STEPHEN SERGIS 06 Aug 2007 COMPLETED 06 Aug 2007 06 Aug 2007 To Parent 21 22 47 21 22 48 21 23 11 GE 195287 Download Printing Reports Page 33 SBSR version 3 4 User Manual A dialogue box will appear giving the user 2 options either to open or save the file Choose save the file 4 7 Welcome to NSW Public Schools File Download x Do you want to open or save this file Ch th oose e The user will then be EN N gan d if y Sere Aare 2 Type ee 2 18MB Be prompte to Spec y a Show report log fd From products schools nsw edu au location for storage of the file s to be downloaded e g Note In order t C ne files from the Ne be pera some bes can potentially obat Reader to read them These ter t trust t t desktop PE Hess Get Adobe Reader Report Get the Requested Report Report report Report Name User Name Date Status Start Time End Time Sire SBSR Repor
48. ss 1 Overall achievement can be over ridden by teacher at any time I Access my rept PL ff 2 o n sf 1 BCEE Judgements made by clicking in appropriate cell Working mathematically Number Patterns and algebra Space and geometry Comment starters available to assist in the construction of a commment Measurement and data Save your work every ten minutes Teacher Comments Use these buttons to navigate Oo Spell checker and character count 0 780 7 Previous Cancel between screens Science and Technology 1A Human Society and Its Environment 1A Personal Development Health and Physical Education 1A Teacher MISS Creative Arts 1A Teacher MISS Student results review Save And Exit Next Click X to open tabs for other KLA s To select click inside the box next to the relevant comment starters and click Go Comment starters need to be combined modified and personalised to describe each student s strengths and areas for further development e To move to the next Key Learning Area click Next or alternatively use the tabs found at the bottom of the screen To enter data into a KLA click the X box found on the right hand side of the tab The KLA will appear greyed out which indicates that it is read only To activate the screen for data entry click
49. t print or a series of pdf files for particular students Scan for Viruses Open With J FAG LouIknard datt 1 ruiu pdf cal winzip b cs dobe Acrobat 7 0 Document If you wish to print all reports within a particular roll I sean archivets for viuses class or multiple reports in a single class then vies Encrypt filets E Compress and E Mail 11 1 ace 4 Add to 11 1 ace 4 dd to e Click the first student you wish to print SE Mew e Select and hold down the shift key Create Shortcut Delete i Rename e Click and select the last student you wish peace to print Close ER rart AGRA EE Adobe Acrobat 7 0 Document Jathar i Adobe Acrobat 7 0 Document ye Adobe Acrobat 7 0 Document Be aware however that some printers may not be capable of printing multiple student reports due to lack of installed memory Vi SEE Acrobat 7 0 Document e Goto the File menu e Select the print option a ates 0302 1 17082007 pdf Adobe Acrobat 7 0 Document Printing Reports Page 38 SBSR version 3 4 User Manual
50. t STEPHEN SERGIS 06 Aug 2007 COMPLETED 06 Aug 2007 06 Aug 2007 195287 Download parent 21 22 47 21 22 48 21 23 11 2287833 If you wish the downloaded reports to be accessed by other members of staff select a shared location on the school network p Specify where you L er an P ISA Wish the file to be 0 of downloadReport do froi saved Save s Saveim OG rear 11 Reports 2007 w Fi a E My Recent Documents Search wort log for order to v Desktop 3 can be do My Documents et the eport r Jownload My Computer Files downloaded from SBSR will be called SBSR zip Do not change this File name sbar zip w My Network Save as l pe Winzip File vw I Support al Once the file has been saved a Winzip archive icon will appear Printing Reports Page 34 SBSR version 3 4 User Manual Year 11 Reports 2007 ET File Edit View Favorites Tools Help v O Back 3 a pe Search hr Folders Address LASBSR3 ear 11 Reports 2007 v EJ co sbsr zip et oe Winzip archive file 1 objects 2 16 MB P My Computer Users have two options to extract the downloaded files 1 Right click method 2 Using the Winzip wizard UNZIPPING USING THE RIGHT CLICK METHOD Year 11 Reports 2007 File Edit View Favorites Tools Help sack ss wa po Search 1 Folder Address Click once on the sbsr zip archive
51. t any time Should a staff member s name not appear within the AMU listing then a call to the ITD helpdesk 1800 338 483 will be required Our Intranet NSW Department of Education amp Training co View Help School Based Student Reporting School Home Logoff This is a real time application as you make changes on this screen user records amp security profiles are being updated immediately Some Staff members are listed twice at the same location because they hold two positions at that location i e A full time Temporary position or a Casual position Filter Teacher Non Teacher Casual Teacher Casual Non Teacher Others Show Position Staff List Approver Reviewer School Coordinator Teacher Year Coordinator Wendy Selina Liz Zoe Beverley Caterina i fl Ja Ja fl fl Ja S ape Je o fe Ji ea Eee gee flo fi Eee ge aqg ea Sees aa Janet Erin Translated Documents Conditions of use Acronyms amp abbreviations Help Contact us MEAE R DEPARTMENT i eport incorrect out of date or missing information OF EDUCATION Security levels within SBSR Page 6 SBSR version 3 4 User Manual SETTING UP A SBSR REPORTING PERIOD The SBSR School Coordinator is required to complete the Reporting Period setup wizard which will guide users through options to be made CREATE REPORTING PERIOD AMD TRAINING i E ia or EDUCATION BAGN i Welcome to NSW Public Schools Set
52. t select a KLA Subject using the drop down menu to display all reporting groups for a particular KLA Subject Teacher select a Teacher using the drop down menu to display all reporting groups linked to a particular teacher Managing Students Page 18 SBSR version 3 4 User Manual VIEW REPORTING GROUP DETAILS Roll 7 al Ad fr Geyer Breas Sige Bernie h Lepan hirre Liin Lowes Che Ania lore Hoa silk Cameron Fru CHIH Dii Ri Aen DAS Clas 10820 Lach Beli ee Ee as et ee ae Cee H Toat Adri OATS Claw a oh i Ger Wal Laleh apaeigh Oheah leecher ua Tite Kay ber Ermy Core Crease ine M delane a BASIS Chas i Harden kj burte John 1 The Reporting Group screen displays all selected reporting groups for the selected reporting period To view the students in a reporting group click on the button Go The screen will refresh and display the list of students in the reporting group The arrows next to the student names allow the SBSR Year Coordinator to add or remove students from a reporting group Note It is important to remember when removing a student from a reporting group to add them to another appropriate reporting group with similar details ADDING A STUDENT TO A REPORTING GROUP Locate the student in the Student List on the left of the screen and click on the green arrow beside their name The student will be copied into the reporting group which
53. tan Jessica Alvarenga Ryu Ando 428221079 Austin Keith Andrews Adam Hafizh Anshary Nupur Apte 400072485 Amelia Jane Arm Max Oliver Armstror Cameron McLaret Stephanie Claire Raylia Nang Jee I Chalcana Raak I View reporting groups by KLA Subject All Teacher All Reporting Group Note The teacher and status of each reporting group refer to the standard group other variants e g ESL may have a different status or teacher assigned Course Personal Development Health and Physical Education Teacher Ms OASIS Class 1A Status Draft Course Human Society and Its Environment Teacher Ms OASIS Class 1A Status Draft Course English Teacher Ms OASIS Class 1A Status Draft FE EN EE VIEWING AND EDITING STUDENT DETAILS Select a student name by double clicking to view the details A new window will display the following fields First Name Last Name Report Print Name Preferred Name Status Roll Class Managing Students the imported first name of the student from ERN Edit if necessary the imported last name of the student from ERN Edit if necessary the name that prints on the student report This field is case sensitive This is also the name used in the student list on the main window Changes to the student name for the printed report should always be done in this field the imported preferred name of the student from ERN refers to the student s en
54. to NSW Public Schools Home Enter Student Results Set Reporting period gt Set Reporting groups There are basically two different modes for entering student results The Student based entry allows you to enter all the details across all courses you are responsible for for a given student This is intended mainly for primary teachers who deliver different courses to the same student The second data entry Manage students method allows you to enter details for a group of students based on the course This is the expected way a secondary school teacher is expected to enter Enter student results their report details You can of course choose the way you prefer Manage Student Status Produce report to parents Use the drop down Course menu to select Access my reports method of data Reference data maintenance entry System Statistics Access user reports Logoff For assistance contact your Regional Support Team or call the IT Helpdesk on 1800 338 483 DATA ENTRY BY STUDENT e Click on the class folder for which results are to be entered and then select the student by clicking on their name e Allocate judgements for learning areas by clicking on the appropriate radio buttons cells The software will recommend an overall achievement level but teachers are expected to use professional judgement to override the software where required Once overall achievement has been ov
55. ual Decisions or fields that need to be completed include This must be completed first as courses created will be associated Scholastic Year with the year group nominated Click on the magnifying glass next to course name new window will display the available KLA Subjects to select from Select a KLA Subject and the course list appears Select a course and then click on Select Course Details of the selected course will pre fill the Create Reporting Group Course Name If the course does not appear in the list it will be necessary to add a new course option and type in the course name Course Name EET Type the course name to be printed on the front page of the report This is pre filled by the detail obtained when a teacher is selected OASIS Teacher Name in the Serial No search window This i fill h Teacher d To choose a Teacher click on the magnifying glass to the right of this field A new window opens which requires a First Name and Last Name or Serial Number to link a Teacher to the reporting group Existing staff allocations are listed in a table found towards the bottom of the screen Teacher Serial No Copy or type the Teacher name as it will print on the student Print Teacher Name report Select the status for this new reporting grou M determined by th ti iod ch Report Learning Areas be predetermined by the reporting period chosen Show Effort May be predetermined by the reporting pe
56. us navigation button DL MOPO VEN PET gt Set Reporting aroups School Calendar year 2008 3 DASA v gt Manace students Reporting period Semester 20 Scholastic year Year Enter student results Go Status Produce report to parents Roll All css wo Bulk Approve Bulk UnApprove p Rafa ata maintenance Select all Student Nome Current Status Functions Available Report ready to be Sys Statistics Hiba Ready for Approval Approve I Review Agan checked by reviewer gt Logoff Alm Gab Incomplete Reyre vw OZ incomplete Review Incomplete Rewew a oe Teacher has not yet finished these reports To quickly access student report click the review button reomplete Reyrew Incomplete Review i a Reports which have been finalised by the teacher will be flagged ready for approval Reviewers can review these reports by double clicking on the review button for a particular student The enter student results screen will open allowing for reviewing and corrections to be made lf no corrections need to be made the report should be flagged as approved within the manage student status screen This can be done by either clicking the approved hyperlink that appears next to the students name or using the check box found in the first column and the bulk approve button Once this is done the report is flagged for final approval and printing Should a re
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